Body: Council Type: Agenda Meeting: Regular Date: November 5, 2019 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 102
TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA
TIME: DATE: PLACE:
6:00 PM, Tuesday, November 5, 2019 Council Chambers.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
a)
Resolution
Scheduled Closed Session
a)
As permitted by the Municipal Act, Section 239.2, (d) Council will move into closed session to discuss labour relations and employee negotiations.
b)
Employee Negotiations and Labour Relations
c)
Resolution
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations - 2020 Budget
a)
Fran Willes on behalf of South Frontenac Rides Committee
3
b)
Karl Hammer on behalf of South Frontenac Stocksport Club
4 - 13
c)
Sharron Brown, Staff Sergeant, Frontenac OPP and David Townsend on behalf of the S.A.L.T. Initiative
14 - 23
Public Meeting - not applicable
Approval of Minutes
a)
October 8, 2019 Committee of the Whole
24 - 27
b)
October 15, 2019 Council
28 - 35
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
Acting CAO Policy
36 - 39
Page 2 of 102
b)
Land Donation - Bedford Road
40 - 41
Committee Meeting Minutes
a)
Public Services Committee meeting held September 19, 2019
42 - 45
b)
Bellrock Hall Committee meeting held September 19, 2019
46 - 47
c)
South Frontenac Rides Committee meeting held September 23, 2019
48
d)
Harrowsmith Beautification Committee meeting held September 26, 2019
49
e)
Development Services Committee meeting held September 30, 2019
50 - 51
By-laws - not applicable
Reports for Information
a)
3rd Quarter 2019 Update - Fire and Emergency Services
52 - 57
b)
Accounts Payable and Payroll Listing
58 - 70
c)
2020 Draft Budget (for Special Committee of the Whole Mtg on November 7)
71 - 89
Information Items
a)
South Frontenac Stocksport Club - Presentation from October 15, 2019 Council meeting
b)
Thank You from Lakes and Trails Organizing Committee
99 100
c)
Thank You to Fire Services from M. Jeane Davis
101
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2019-62
Adjournment
90 - 98
102
Page 3 of 102
Providing a MultiPurpose and Stocksport Facility in South Frontenac Presentation to Township of South Frontenac Council November 5, 2019 Page 4 of 102
A reminder of the sport and our Club
MULTI-GENERATIONAL – ages 8 to 80 on the same team INCLUSIVE – people with exceptionalities play with able bodied athletes CASUAL or COMPETITIVE – from playing on a local lake to the World Championships BUILDING PRIDE – recreation for young and old in their home community Page 5 of 102
TOWNSHIP-WIDE – members from Storrington to Portland and everywhere in between
The vision for a facility APPROPRIATELY SIZED – 4 lanes requires ~60% of the size for tennis TAX PAYER VALUE – More people can play stock per square foot than any other court sport
PHASE 1: Surface only; Phase 2: Cover
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MULTI-PURPOSE & ALL-SEASON – Allows a wide-range of community uses
Opening up a wide range of new recreation opportunities
• FULFILLING CITIZENS’ NEEDS – The facility will help to meet many of the requests in the Township’s recent recreation survey • IMPROVING FESTIVALS & EVENTS – A platform for current and new festivals and events • LATE FALL TO EARLY SPRING – skating rink, shinny, carnival activities • EARLY SPRING TO LATE FALL – festivals benefit from flat and covered surface for vendors and volunteers, venue for artists and artisans, live music, ball hockey, shuffleboard, etc. Page 7 of 102
BIG DEMAND – pickleball and stocksport are very popular
The Township courts are in big demand
CONFLICTING USES – the sports do not coexist very well when it comes to the optimal playing surface IT IS TIME FOR SEPARATE FACILITIES – improving the surface for one sport on the existing court comes to the detriment of the other Page 8 of 102
We will continue to grow with the new facility
• Women’s league • Men’s league • Mixed league • Youth league • Competitive training
Page 9 of 102
• Exceptional team
We know we have a responsibility to help make this happen
EXTERNAL SUPPORT – Harrowsmith S&A Club supporting Trillium Grants INTERNAL EXPERTISE – we have succeeded in raising money over the last four years to send athletes to World Championships
Page 10 of 102
IDEAS FOR FUNDRAISING – Naming rights to facility and lanes, sideboard sponsors, in-kind contributions of materials, buy a brick campaign, dances, fish fries, etc.
Marrying sport and tourism: South Frontenac has the ingredients to host many events
CANADIAN COMPETITIONS – currently host 2-3 per year, which could increase AMERICA CUP – Canada’s turn to host in 2021; South Frontenac will be a lock with a new facility INTERNATIONAL COMPETITIONS AND FRIENDLIES – Australians were here last year; European clubs are inquiring Page 11 of 102
ENCOURAGING LOCAL SPENDING – We have the infrastructure to host teams and support their enjoyment of the region
The Township’s 3 Strategic Directions 1.
Encourage and foster responsible growth in South Frontenac. a.
This proposal aligns with the Township’s Strategic Directions
b.
Being a catalyst to support and help build vibrant communities. a. b. c.
We already help to create a “vibrant destination of choice” but this facility exponentially expands that potential This facility maximizes the use of a physical footprint and allows South Frontenac citizens to play in their own backyard Strengthens Centennial Park as a hub for year-round recreation This proposal fits perfectly into the social and athletic vision of the Harrowsmith S&A Club Allows residents to play in and enjoy their own community
Continually improve how the Township conducts its business. This is efficient use of taxpayer dollars We need less square footage and accommodate far more people Ongoing maintenance requirements are minimal
Page 12 of 102
a. b. c.
Thank you! Karl Hammer Jr. President South Frontenac Stocksport Club karlhammer@hotmail.com (613) 449-6249
Page 13 of 102
South Frontenac Seniors and Law Enforcement Together
S.A.L.T. Page 14 of 102
SALT Background
• Summer/Fall of 2015 • Approached community partners • ‘Pitched’ SALT concept
Page 15 of 102
SALT PARTNERS • Verona Lions Club • South Frontenac Township • KFL&A Public Health • Verona Community Association • Women’s Institute • South Frontenac Community Services • Ontario Provincial Police • Area Medical Clinics • Volunteers Page 16 of 102
What is SALT?
• Community agencies and volunteers • Series of education presentations • Safety concerns specific to Seniors
Page 17 of 102
SALT Volunteers • SALT does not exist without our volunteers • Organize, confirm bookings, set up & take down, bimonthly meetings • Behind the scenes work • 2019 hours up to October: • Over 300 hours
• Always recruiting/always interested in improving by adding new perspectives
Page 18 of 102
South Frontenac SALT • Topics: • Frauds & Scams • Seniors & Driving • Wills & Power of Attorney • Care and Compassion for the Caregiver • Fall Prevention • New Cannabis Legislation • Alzheimer’s Society • Canadian Snowbirds Association
Page 19 of 102
South Frontenac SALT
• Presentations: • Bi‐monthly • 2 different locations within South Frontenac • Hot Lunch
Page 20 of 102
Previous SALT FUNDING • Township of South Frontenac • Proceeds of Crime Grant • New Horizons Grants
Page 21 of 102
South Frontenac SALT
• Since 2016 • Over 300 seniors • Expanding
Page 22 of 102
South Frontenac SALT
Page 23 of 102
Page 24 of 102
Minutes of Committee of the Whole October 8, 2019 Time: 7:00 p.m. Location: Council Chambers
Meeting # 27 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Alex Bennet, Assistant Fire Chief, Claire Dodds, Director of Development Services, Louise Fragnito, Director of Corporate Services & Treasurer, Darcy Knott, Fire Chief 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
The agenda was approved as presented.
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations
a)
Brooks Gee, Member of (CARST) Canadian Association of Radon Scientists and Technologist, re: Public Education Opportunities Mr. Gee asked for support from Council to raise awareness about radon gas and to offer opportunities to increase public education. The Director of Development Services provided an update on what the Building Department has done to date with respect to public awareness that includes resource information on the website.
b)
Heritage Committee Updates - Presentation by Brad Barbeau Brad Barbeau provided an overview of the presentation included in the agenda package that outlined the progress of the Heritage Committee to date as well as committee goals for 2020. He encouraged Council to participate in the November 7 fact checking session as well as the Community Heritage Ontario Workshop to be held on November 27 from 2:00 pm to 7:00 pm.
Reports Requiring Direction
a)
Draft Response to Ministry of Municipal Affairs on the 2019 Provincial Policy
Page 25 of 102 Committee of the Whole October 8, 2019 Statement Update Council was supportive of the recommendations provided by the Director of Development Services. Comments from Council included the following: • flexibility of expanding hamlet boundaries - can there also be reduction as some hamlets identified in South Frontenac are not really hamlets • aggregates - extraction is permitted in natural heritage areas so long as there is proof of no impact • storm water management - this takes a variety of formats, however small things collectively make big changes • fast tracking and prioritizing - this will be challenging when considering the timelines outlined in the Planning Act • wetland management - do municipalities have more control? • communal servicing - private vs municipally operated - how are these regulated, concern about failure of systems, upfront securities from developers, important pieces to be considered during implementation through maintenance agreements. The Director will be including minor provisions to the report that will come back to Council on October 15 for final approval and to meet the October 21 submission deadline. b)
Community Branding After the presentation by CAO, Neil Carbone, Council comments included the following: • How do we identify South Frontenac separately from the County of Frontenac? • We’ve already paid for a portion of the County branding - are we competing with ourselves by creating our own brand for South Frontenac? • Our own brand will help to support a “sense of place” and a “place of destination”, we are never going to attract a manufacturer • What happens to the existing logo and coat of arms? • If we go ahead with branding, be ready to be criticized - some taxpayers will see this as a waste of money Generally Council was supportive of including branding in the 2020 budget.
c)
2020 Capital Budget (Excluding Public Services) Council was generally supportive of this portion of the Capital budget as presented but offered some of the following comments: • Under Emergency Services - do not specify a Jeep as an RFP will be issued and it is not a given that a Jeep will be the best suited/most economical, questions about the anticipated use of said vehicle. • Clarification of standardized uniforms and safety boots for Fire Services • Further clarification may be requested on the “Branding” project prior to funds being released • Clarification of the “Service Delivery Review” and what is the intention/goals and outcomes from this
d)
Long Range Financial Plan Update Council was generally supportive of the Long Range Financial Plan, but requested clarity on the following: • What is the scope of work to be done at the Keeley Road complex?
Page 2 of 4
Page 26 of 102 Committee of the Whole October 8, 2019
•
There has not been any plans presented to Council for review and consideration, therefore it’s difficult to support the amount identified. While the second seniors housing project has been removed, Storrington residents are looking for something to be developed in that part of the township.
Reports for Information - not applicable
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Councillor Revill reported that a new General Manager has been named and will start January 2020. CRCA staff are presenting to all partner municipalities about their programming that is in line with provincial directives.
b)
Quinte Conservation Authority Councillor Roberts reported that staff are working on agreements with 18 member municipalities. They are responding to new directives and mapping improvements and developing their approach to climate change mitigation.
c)
Rideau Valley Conservation Authority Councillor Barr reported that RVCA is experiencing the same issues and challenges as the other conservation authorities. There was a reception for volunteers and donors to the foundation. Staff are focusing on client service and developing their 2020 budget.
Information Items
a)
CRCA - Public Service Announcement - New General Manager Named
b)
AMO - Towards a Reasonable Balance: Addressing growing municipal liability and insurance costs
Notice of Motions
a)
Councillor Sutherland served a notion of motion regarding the proposed closure and mergers of public health units and local ambulance dispatch centres.
Announcements/Statements by Councillors
a)
Deputy Mayor Sleeth commended all of the volunteers who made the Battersea Pumpkin Festival successful, with special mention of Amanda Pantry as the key organizer. This has been a well attended event for the past 25 years.
b)
Mayor Vandewal commented that there are several events held within the area that Council may not necessarily be aware of like the “Old Time Country Music Hall of Fame”. He commended all organizers for providing these events for residents.
Question of Clarity (from the public on outcome of agenda items) - not applicable
Closed Session - not applicable
Adjournment
Page 3 of 4
Page 27 of 102 Committee of the Whole October 8, 2019 a)
The meeting was adjourned at 9:02 pm.
Page 4 of 4
Page 28 of 102 Minutes of Council October, 15, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 28 Present: Mayor Ron Vandewal, Pat Barr, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services & Treasurer, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-28-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of October 15, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
b)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-28-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the October 1, 2019 Council agenda be adopted as presented. Carried
Scheduled Closed Session
a)
Move into Closed Session Resolution No. 2019-28-03 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move into Closed session as permitted by the Municipal Act, Section 239.2 to discuss matters related to: • labour relations or employee negotiations; • a pending acquisition of land by the municipality or local board; • and to approve minutes of previous Closed Sessions. Carried
Page 29 of 102 Minutes of Council October, 15, 2019 b)
Labour Relations and Employee Negotiations
c)
Pending Acquisition of Land Due to time restrictions Items 4 c) and 4 d) were discussed at the end of the meeting in closed session under agenda Item 18.
d)
Minutes of previous Closed Sessions - July 2, 2019 and October 1, 2019 This item was moved to the closed session under agenda item 18.
e)
Move out of Closed Session Resolution No. 2019-28-04 Moved by Councillor Ruttan Seconded by Councillor Revill That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting
a)
Open Public Meeting Resolution No. 2019-28-05 Moved by Councillor Revill Seconded by Councillor Ruttan That a public meeting be held to discuss planning matters related to: • Road Closing - Plan 24, Lot 51 - 3742 Fairgrounds Road - Inverary • Road Closing - Concession 10, Part Lot 10 - 6449 Road 38 - Verona Carried
b)
Closure of Road Allowances • RC-19-05 - Gary & Lucille McDonald - 3742 Fair Grounds Road • RC-19-06 - Estate of Irene Belle Lansdell - 6449 Road 38 R-19-05 - McDonald Claire Dodds, Director of Development Services reviewed the application submitted by Gary and Lucille McDonald to stop up and close a portion of unopened road allowance at the north side of the property at 3742 Fair Grounds Road and an approximately 20 foot strip of the road allowance to the west of the subject property. The unopened road allowance located between 3738 and 3742 Fair Grounds Road contains an existing pathway on the unopened road allowance that provides access and entrance to the Ken Garrett Memorial Park. Planning and Public Services staff had indicated that they were not in support of closing a portion of the unopened road allowance for the lands that provide access to the Ken Garrett Park. Staff were supportive of the road allowance at the north side of the property at 3742 Fair Grounds Road being stopped up, closed and ownership transferred to the owners Gary & Lucille McDonald. The transfer of the lands will assist in enlarging the property at 3742 Fair Grounds Road. A portion of the driveway is located on the unopened road allowance. Ms. Dodds noted that staff recommend that the McDonald’s pay the price of the land based on Township policy. There were no comments from the public on R-19-05. R-19-06 - Lansdell Claire Dodds reviewed the application submitted by James and William
Page 2 of 8
Page 30 of 102 Minutes of Council October, 15, 2019 Lansdell on behalf of the Estate of Irene Belle Lansdell to stop up and close a portion of unopened road allowance for a small triangular portion of land located on the unopened road allowance at the north side of the existing dwelling. The lands subject to the road closing have 7.2 metres of frontage along Highway 38, a depth of 43.467 metres and consists of approximately 153m2. The property at 6449 Hwy 38 backs onto the K&P Trail which is located to the west of the residential dwelling. This portion of property is identified as part of an unopened street in the name of Adelaide Street on Plan 13R-5794 dated December 13, 1982. Staff agree that the road allowance at the north side of the property at 6449 Hwy 38 be stopped up, closed and ownership transferred to the Estate of Irene Belle Lansdell. The transfer of the lands will assist in enlarging the property at 6449 Hwy 38. Staff recommend that the Lansdell’s pay the price of the land (residential rate) in accordance with Township policy. Deputy Mayor Sleeth inquired about the total area of the road allowance. There were no comments from the public. c)
Gary McDonald, re: Road Allowance - Fair Grounds Road Mr. McDonald asked for clarification on why the 66 foot road allowance is necessary for residents to access the park since the access is not open to vehicles. In speaking with the previous owner and builder (Wendell Silver) of the house at 3742 Fair Grounds Rd the recollection was that the property in question was just another lot under the same ownership of the property to the east and south of the road allowance. Mr. Silver had speculated that the section of road allowance had been closed but never registered. Mr. McDonald cited two examples of recent road closings where Council had reduced the purchase price and asked that consideration be given to reduce the price of the road allowance. Councillor Revill confirmed with Mr. McDonald that this house on Fair Grounds Road is entirely within the lot lines. Councillor Sutherland wondered about the 1973 reference to the road allowance being considered as just a lot and if there had been any arrangement made with Storrington Township per Mr. Silver. Mayor Vandewal explained that the township does not own Ken Garrett Memorial Park and that the road allowance is opened right to the “home plate” of the ball diamond. He noted that the examples of the reduction in price for the recent road closings were due to different circumstances. The consensus from Council was that there would be no reduction in the price of this road allowance as this request is just to adding property to an existing lot.
d)
Close Public Meeting Resolution No. 2019-28-06 Moved by Councillor Roberts Seconded by Councillor Sutherland That having provided an opportunity for input, the public meeting be closed. Carried
Delegations
a)
Karl Hammer, re: South Frontenac Stocksport Club
Page 3 of 8
Page 31 of 102 Minutes of Council October, 15, 2019 Karl Hammer, representing the South Frontenac Stockport Club, provided an overview of the club activities including the history of the sport, the low cost recreational and competitive nature of the sport. He outlined the competitions and participation that club members have had in world championships. He circulated the equipment used in the sport, noting that ideally four lanes that are 28 metres long and 3 metres wide with a 2 metre buffer would work well for a club this size. Mr. Hammer will be attending the November 5 Council meeting in support of a capital expenditure in the 2020 Budget to have a designated court for Icestock. 8.
Approval of Minutes
a)
October 1, 2019 Council Resolution No. 2019-28-07 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council approve the minutes of the October 1, 2019 Council meeting. Carried
Business Arising from the Minutes
a)
Notice of Motion - Vulnerable Ground Water Resolution No. 2019-28-08 Moved by Councillor Sutherland Seconded by Councillor Roberts Whereas the City of Kingston is approaching the KFL+A Public Health Unit and the Cataraqui Region Conservation Authority to investigate areas of ground water vulnerability in rural Kingston, Be it resolved that South Frontenac indicate support for this project and explore ways to work with Kingston, the KFL+A Public Health Unit and the Cataraqui Region Conservation Authority to expand the evaluation of vulnerable ground water to South Frontenac Township. Carried
b)
Notice of Motion - Climate Change Strategy Resolution No. 2019-28-09 Moved by Councillor Revill Seconded by Councillor Sutherland That Council direct staff to bring forward a report and recommendations in early 2020 regarding the development of a Climate Change Adaptation and Mitigation Strategy for the Township. Carried
c)
Notice of Motion - Public Health & Ambulance Dispatch Services Resolution No. 2019-28-10 Moved by Councillor Sutherland Seconded by Councillor Ruttan Whereas public health care consistently ranks as the top priority in public opinion polls, and; Whereas Public Health provides vital health promotion and prevention services based on the unique demographic and economic, social, and cultural needs of our communities, and; Whereas the evidence from hospital amalgamation in Ontario and across Canada is that they have cost billions of dollars and have not yielded the
Page 4 of 8
Page 32 of 102 Minutes of Council October, 15, 2019 promised administrative savings but have taken money away from front-line care, and; Whereas there is no evidence to support the proposed closure of 25 out of 35 local Public Health Units, the closure of 12 of 22 local ambulance dispatch centres, and the closure of 49 out of 59 local ambulance services, and; Whereas the Provincial Government delayed the closure and merger of Ambulance Dispatch Centres and Public health units due to vocal public concern, and Whereas, Jim Pine has been appointed by the provincial government to lead consultations on the future of Public Health and Emergency Health Services. Therefore, be it resolved that South Frontenac Council welcomes the appointment of Jim Pine and the start of a consultation process on Public Health and Emergency Health Services, and Further be it resolved that South Frontenac Township calls upon the Ontario government to permanently halt the closures of, mergers of, and cuts to our local health care services including Public Health Units and land ambulance services, And, further that South Frontenac calls upon the government to fund these services to meet local health needs, and support local control and responsiveness. Defeated d)
AMO - Addressing Growing Municipal Liability and Insurance Costs A friendly amendment to the resolution was the removal of “and other Ontario Municipalities” with respect to copying the resolution to other agencies. Resolution No. 2019-28-11 Moved by Councillor Roberts Seconded by Councillor Leonard That Council supports the seven recommendations outlined in the submission to the Attorney General of Ontario from AMO President, Jamie McGarvey with respect to changes to joint and several liability. And that a copy of this resolution be sent to the Attorney General of Ontario and AMO. Carried
e)
Draft Response to Ministry of Municipal Affairs on the Provincial Policy Statement Update Resolution No. 2019-28-12 Moved by Councillor Leonard Seconded by Councillor Roberts That South Frontenac Council direct staff to submit the comments as set out in Appendix 1 of this report to the Ministry of Municipal Affairs and Housing prior to the deadline of October 21st, 2019. Carried
Reports Requiring Action
a)
ICIP - Community Culture and Recreation Funding Stream Application Resolution No. 2019-28-13
Page 5 of 8
Page 33 of 102 Minutes of Council October, 15, 2019 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve making a joint application to the Investing in Canada Infrastructure Program (ICIP) – Community, Culture and Recreation Funding Stream, along with the Frontenac Community Arena and the Township of Central Frontenac, for the Frontenac Community Arena Rehabilitation Project, including the following replacements and upgrades: •Condenser unit •Plate heat exchanger •Brine pump •Concrete slab and glycol lines •Dasher boards, Acrylic shields •Players benches and Timekeepers box •Safety Netting •Flooring •Accessible ramp/viewing area and rubberized walking surfaces And That Council approve the expenditure of $59,990.83 in 2020 and $151,452.26 in 2021, being South Frontenac’s share of the total project cost. Carried b)
Public Services - 2020 Capital Budget Mark Segsworth, Director of Public Services reviewed the Public Services 2020 Capital Budget broken down into facilities, transportation, equipment replacement, environmental services, roads and bridges and recreation.
c)
Kennel Exemption from Noise By-law Resolution No. 2019-28-14 Moved by Councillor Leonard Seconded by Councillor Roberts That Council adopt the recommendation of the Development Services Committee that no amendments for exemptions be made to the Noise By-law or the Dog Control By-law at this time; And that the licensing and regulation of kennels be reviewed and included in future revisions to the Site Plan Control by-law. Carried
Committee Meeting Minutes
a)
Heritage Committee meeting held June 6, 2019
b)
Development Services Committee meeting held August 26, 2019
c)
Recreation Committee meeting held September 9, 2019 Resolution No. 2019-28-15 Moved by Councillor Roberts Seconded by Councillor Leonard That Council receives for information the minutes of the following committee meetings: • Heritage Committee meeting held June 6, 2019 • Development Services committee meeting held August 26, 2019 • Recreation Committee meeting held September 9, 2019 Carried
Reports for Information
Page 6 of 8
Page 34 of 102 Minutes of Council October, 15, 2019 a)
Accounts Payable and Payroll Listing
b)
3rd Quarter Building Activity Report
c)
3rd Quarter Planning Activity Report Staff were directed to include in the next report, a comparison in from the previous year to the current year to date for applications processed.
Information Items
a)
New Leaf Link Open House - November 21, 2019
Notice of Motions - not applicable
Announcements/Statements by Councillors
a)
Deputy Mayor Ron Sleeth noted the challenges with traffic rerouting from the 401 and utilizing the Emergency Detour Route last Thursday.
Question of Clarity (from the public on outcome of agenda items)
a)
Craig Bakay asked for clarification on what the “carry forward” items are on the 2020 Draft Budget and it was clarified that these are previous year projects
Closed Session
a)
Move into Closed Session Resolution No. 2019-28-16 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council move into closed session as permitted by the Municipal Act, Section 239.2 to discuss matters related to: • a pending acquisition of land by the municipality or local board • and to approve minutes of previous Closed Sessions. Carried
b)
Pending Acquisition of Land
c)
Minutes of previous Closed Sessions - July 2, 2019 and October 1, 2019
d)
Move out of Closed Session Resolution No. 2019-28-18 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council move out of Closed Session. Carried
By-laws and Rise and Report from Closed Session
a)
By-law 2019-60 - Land Acquisition Resolution No. 2019-28-19 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-60 be given first and second reading. Carried
Page 7 of 8
Page 35 of 102 Minutes of Council October, 15, 2019 Resolution No. 2019-28-20 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-60, being a by-law to purchase property being Parts 1 and 2 of Reference Plan 13R-3194, Concession 11, Part of Lot 9, District of Portland, be given third reading, signed and sealed. Carried 19.
Confirmatory By-law
a)
By-law 2019-61 Resolution No. 2019-28-21 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-61, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of October, 2019. Carried Resolution No. 2019-28-22 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-61, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 15 day of October 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-28-23 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of October 15, 2019 be adjourned at 9:38 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 8 of 8
Page 36 of 102
REPORT TO COUNCIL Office of the CAO
AGENDA DATE:
November 5, 2019
SUBJECT:
Delegation of CAO Duties Policy
RECOMMENDATION: THAT Council approves the Delegation of CAO Duties Policy as attached to this report as Schedule “A”. BACKGROUND: The Chief Administrative Officer (CAO) serves as Council’s principal policy advisor and directs the implementation of Council directives through the senior management team. The position is also responsible for the leadership and effective and efficient administration of all Township operations via the highest level of Council-delegated authority through various policies and by-laws. In the CAO’s absence, activities of the Township have the potential to be delayed or to become more challenging for Council and staff due to a lack of required approval or procurement authority or clear reporting structure. This Delegation of CAO Duties Policy addresses the challenges that can result during such periods. ANALYSIS: The CAO’s periodic absence can pose challenges for Township operations, including but not limited to:
Council and COTW meeting agenda development and approval Purchasing authority for items between $25,000-$50,000 Responding to Union Grievances and other personnel matters Executing Contracts and Agreements Emergency Response and related procurement authority Providing direction to senior staff regarding Township strategy and response to emerging issues Attendance at various meetings requiring or benefitting from the CAO’s presence
In an effort to address potential issues, staff has developed a policy and procedure for the periodic appointment of an Acting CAO from within the senior management team. When appointed, the Acting CAO would be empowered to perform all the duties of the CAO in their absence, for a fixed period of time, save and except for hiring and/or terminations. This policy has the additional benefit of providing senior staff members with opportunities for professional development, and provides the CAO with an opportunity to assess performance, provide feedback and identify training priorities which can support long term succession planning. Similar policies exist in other jurisdictions in Ontario to ensure continuity of operations and to maintain a clear line of communications and reporting for all staff and Councillors of the municipality in the CAO’s absence.
Our strength is our community.
Page 37 of 102
REPORT TO COUNCIL Office of the CAO
FINANCIAL/STAFFING IMPLICATIONS: None for the purposes of this report. ATTACHMENTS: Schedule “A” - Acting CAO Appointment Policy
Prepared by:
Jillian McCormick, HR/Legislative Compliance Officer Neil Carbone, CAO
Approved by: Neil Carbone, CAO
Our strength is our community.
Page 38 of 102 Township of South Frontenac Policy DEPARTMENT:
POLICY #: HR-020
All POLICY: Delegation of CAO Duties DATE:
REV. DATE:
Scope: CAO
Pages
October 25, 2019 APPROVED BY: Chief Administrative Officer/Council
Delegation of CAO Duties Policy
PURPOSE: Township Council, through the CAO are responsible for ensuring the effective management of the Township and continuity of operations and services for residents and staff of the Township in the event of a short-term absence of the CAO. The purpose of this policy is to establish roles and responsibilities with respect to the delegation of Chief Administrative Officer (CAO) duties. Furthermore, this policy supports the professional development of senior staff and aids in succession planning.
DEFINITIONS: Short-term absence: an absence of up to 3 consecutive weeks, unless otherwise approved by Council. Chief Administrative Officer (CAO): Long-term contractual position reporting directly to Council. Acting CAO: A discretionary appointment to carry out limited duties of the CAO for a specified period of time as a result of the CAO’s Short-term absence (as defined above).
PROCEDURE: i.
Township Council delegates authority to the CAO to appoint an Acting CAO through approval of this policy.
ii.
Acting CAO appointments shall be selected from the senior management team of the Township, unless otherwise approved by Township Council.
iii.
The CAO will advise Council of the appointee and term of the appointment when appointing an Acting CAO.
Page 39 of 102
iv.
Staff of the Township will be notified of the appointment of the Acting CAO.
v.
When an Acting CAO is appointed, a signed letter formalizing the appointment and timeframe will be placed in the incumbent’s personnel file.
vi.
The Acting CAO, when appointed, will have the full delegated authority of the CAO as established through Township policies, as may change from time to time, save and except for the authority to hire and/or terminate personnel.
This Policy is subject to periodic review
Page 40 of 102
REPORT TO COUNCIL Office of the CAO
AGENDA DATE:
November 5, 2019
SUBJECT:
Land Donation – Bedford Road
RECOMMENDATION: THAT Council direct staff to initiate the process of acquiring donated land identified as Lot 6, Concession 6, 4817 Bedford Road, subject to the terms outlined in this report. BACKGROUND: On October 21, 2019, the Township was contacted by the family of Mr. Glenn Snook regarding the owner’s desire to donate a portion of his land located at 4817 Bedford Road, to the Township. Mr. Snook has since passed away but his family remains committed to fulfilling his wish of donating the land to the Township. ANALYSIS: Upon receipt of the offer, Public Services staff were contacted about the potential benefits of acquiring the land, which is located at the intersection of Bedford Road and Clearwater Road, just northeast of Sydenham (see attached). Staff determined that acquiring this piece of land would create opportunities to improve visibility and intersection alignment at the location, and may also provide for future improved access/infrastructure along the Cataraqui Trail which abuts the property as it runs along Bedford Road. Mr. Snook’s family has offered to donate the land at no cost to the Township, save for the cost of legal fees or other disbursements for the transaction, and any survey that may be required. Staff is satisfied with the offer as presented and is seeking Council’s direction to proceed to formalize the transaction. FINANCIAL/STAFFING IMPLICATIONS: The cost of legal fees, disbursements and a possible survey of the land is estimated not to exceed $3,500. ATTACHMENTS: Schedule “A” – Map of lands to be donated to the Township, Lot 6 Concession 6, 4817 Bedford Road
Prepared and Approved by: Neil Carbone, CAO
Our strength is our community.
Page 41 of 102
REPORT TO COUNCIL Office of the CAO
Our strength is our community.
Page 42 of 102 Minutes of Public Services September, 19, 2019 Time: 8:30 AM Location: Council Chambers Township of South Frontenac Public Services Committee
Present: Ron Sleeth, Chairman, Mayor Ron Vandewal, Doug Morey, Alan Revill Staff: Mark Segsworth, Director of Public Services, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk. Others: Ross Sutherland, Percy Snider 1.
Call to Order
a)
Chairman Sleeth called the meeting to order at 8:30 am.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Minutes
a)
Minutes of August 15, 2019 Resolution No. 2019-PSC-09/19-01 Moved by Councillor Revill Seconded by Councillor Morey That the minutes of the August 15, 2019 meeting be approved. Carried
Business Arising from the Minutes
a)
Mainstreet Revitalization - Hamlet Signage From the samples provided the Committee agreed that the one with the blue background would be appropriate for hamlet identification.
b)
Garbage and Recycling Contracts The tender for disposal needs to be issued soon and then be incorporated into the garbage tender. There is approximately 1000 metric tonnes exported through household collection and an addition 500 metric tonnes from Loughborough ad Portland Waste Disposal sites. Mark Segsworth wants to discuss with the current service providers about separating the garbage and recycling contracts but we are still awaiting the direction from the province on bluebox recycling. There hasn’t been a master waste management plan done. Mark Segsworth feels there should be consideration for managing all the garbage within South Frontenac. He questioned the practice of filing up our own landfills and imposing winter hours for the northern sites. Neil Carbone asked if closing sites this winter was an option.
Page 43 of 102 Minutes of Public Services September, 19, 2019 Councillor Revill felt there would be minimal negative response or impact to closing sites in the north end of the township. Councillor Morey asked if the intention was only to close to the public in the winter and not all year round. Mark Segsworth felt the closing of landfill sites during the winter would be considered in the waste management master plan and that there should be public consultation before this is done. The committee directed staff to put up signage indicating site closures for the winter months as a trial for the 2019-2020 winter season. Chairman Sleeth wondered about the exporting of garbage from part of Storrington District and how this will be built into the new contract. Mark Segsworth indicated that five year tender for disposal will be likely proposed to take effect in mid-January 2020. There is an estimated 24 years capacity left in township landfills and it is anticipated that there will be merging technologies to address waste disposal in the future. 5.
New Business
a)
Former MTO Piccadilly Yard Mark Segsworth will be viewing this site on September 20, 2019 with an interested party.
b)
Proposed Schedule for Ditching and Culverts The report was reviewed by the committee. Mark Segsworth clarified that the Petworth Road culvert will be done in conjunction with reconstruction scheduled for 2020.
c)
Construction Project Update Desert Lake Causeway Desert Lake Road at the causeway will be closed completely at 5:00 pm September 26 and on September 27 (a PA Day) to install the new culvert. It is anticipated that the work will be done by mid October with the final road surfacing to be completed in 2020. The campground is not necessarily affected by this closure however there have been concerns expressed by property owners directly east of the causeway. Mark Segsworth reported that the boat launch area will be cut off and docks will be removed, some of which won’t be replaced. Devil’s Saddle Culvert This project has been completed. Sunbury Village Rehabilitation The tender will close next week. The Ministry of the Environment has issued clearance from the spill of 15 years ago on the culvert that was replaced by staff a week earlier. Gilmour Point Pavilion The tender for this project has been awarded to UbCon. A meeting is scheduled for next week to get this project started.
Page 2 of 4
Page 44 of 102 Minutes of Public Services September, 19, 2019 Mr. Segsworth noted that there have been some challenges with surface treating and paving related to hydro pole relocation. The contractor will be invoicing the developer directly for the surface treatment in Lyons Landing. d)
Round Lake Road - Potential Lease Agreement The committee discussed the ongoing use of boat launching on private property by the public. It was clarified that direction has been given for the Director of Public Services to ask the property owner about their expectation for the monetary value of the lease. Discussion took place regarding the actual demand for this boat launch and how much it is utilized. Mr. Segsworth indicated that there could be improvements for parking and access while recognizing the township liability. Staff were directed to bring a report to Council for further direction. There is nothing in the 2019 budget to address any improvements or upgrades to this site.
e)
Perth Road at Northway True Value Mark Segsworth circulated a map with intersection configuration provided by BT Engineering. The configuration allows for an additional lane, the closure of one entrance onto the parking lot for Northway Hardware. There was concern about the centre lane not slowing traffic down, and whether the reconfiguration allows enough space for delivery trucks. Once the final report has been received it was agreed that a meeting will be initiated with the owners of the Northway Hardware.
Other Business:
a)
The status of the old fire hall in Perth Road village was discussed. This site will be cleaned up this year and will include decommissioning and demolition. After this is done the property will be used for a parking lot and a pathway to Harris Park may be created.
b)
There was discussion about scheduling a road tour. November 1, 2019 was suggested, an email will be circulated to advise all of Council of this proposed date.
c)
Councillor Revill shared a request he had received about lowering the speed limit at the curve along Road 38 and Bradshaw Road.
d)
Neil Carbone inquired about the retro-reflectivity project and if the other townships have opted in. It was also suggested that the newer village street signs were not that visible. They will be tested for retro-reflectivity.
e)
Mark Segsworth discussed the raised asphalt sidewalk in Sunbury from the park to the corner. Two area residents have expressed concerns about the drainage.
f)
Mayor Vandewal shared the details of a request made to the County of Frontenac regarding the purchase and relocation of sections of a train from Upper Canada Village to South Frontenac. A delegation to Council is anticipated for October to ask for Council’s support.
Next Meeting: October 17, 2019
Adjournment:
Page 3 of 4
Page 45 of 102 Minutes of Public Services September, 19, 2019 a) Resolution Resolution No. 2019-PSC-09/19-02 Moved by Councillor Revill Seconded by Councillor Morey That the meeting be adjourned at 10:00 am. Carried
Page 4 of 4
Page 46 of 102
BellRock Hall Meeting Sept 19, 2019 Present: Debbie Twiddy, Celine Hayes,Ray Leonard, Gina Ritchie Minutes: Aug 14 accepted with correction for wedding date from Sep 21 to Sep 28 (typographical error).
Treasurer report: Income: $42.50 (cash) Yoga $140(not included in the balance listed below) TOTAL: $182.50 Expenses: $120 tree pruned; cleaning materials $10.75; printing tickets:$8.45; Plumbing repair bill from winter—pressure tank replacement‐‐ $496.27; water testing $87..58; Printer plus paper plus cartridges $120.29. Balance of 2019 taxes has been paid to township (total for 2019 was $960)
TOTAL $843.34 Balances: Petty cash $245 Bank balance $4243.47 Upcoming expenses Insurance (approx. $180) : Porch Pilots/dance expenses: $150 license plus $$320 (band members; $80 each)
Old Business: Community Grant projects Frames partially constructed for the garden. Wally is negotiating a price for garden soil. Tap status unknown. Need to check for shut‐off valve As mentioned above, Celine has bought a printer and supplies for our future “internet cafe” . She will temporarily supply a WiFi system from her own household for use here until the hall shuts down for the winter. Oven: Ray has found us one (for free) and it has been delivered. Old one taken away. Many thanks to Ray for his efforts. Winterizing the hall: Ray will head up a work party to deal with winterizing the hall in early December. Date to be set up at the next meeting. Water testing: Testing completed on Sept 3, 2019 and was successful. Next test due Nov. 3, 2019.. Thanks to Cynthia and Celine for taking on this job. Celine will keep records of the water testing results and scheduling. Sparks hall booking May 2020: *(see note below) : Several days after the last meeting, the Sparks organiser, Terry McKeever questioned our raised rate from $150 to $200 for the May 22 long weekend Sparks overnight event. The committee discussed this via internet conversations and arrived with Terry McKeever at a compromise price of $175 for the May 2020 date with the understanding that the rate will be $200 after that.
Upcoming fund‐raisers/community events: Variety Show: Bellringers coming: will be out to see the hall late Sept/early Oct. May have a bag‐piper lined up; harpist has confirmed. Drummers seem to have disappeared. Psychic night: Cynthia not here to update us. Repair cafe Sept 22: Celine(?), Gina, Debbie to help host. Debbie has printed and distributed posters, and emails and has lined up a few repair people. Will pick up milk and cream and make cookies.
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Hallowe’en: Oct 31, 5pm to 7pm. Small outlay for candy, snacks, drinks to be made. Dance (licensed) Scheduled for October 19. Porch Pilots available; $320 ($80 each). License obtained ($150). Celine has printed tickets. Terry will provide some posters, Debbie will put them up. We will estimate how much we need in cash(approx. $620 cash) and get this from the township (from our account) about a week ahead of time. If the Nature Conservancy rents the hall on Oct 20 we will have to do a clean‐up after the dance that night.
New Business: Banking : Township wants us to have 2 people available to sign township reimbursment forms. They need the names and contact information. Gina Ritchie and Cynthia Chapman will take on this responsibility. Celine will send in the names and contact information to Mark Foster. Building permit application: An anonymous donor has come forward and offered to pay for the materials and labour to build a deck on the back (east side)of the hall, plus build and install patio doors to access it. Approved to have Wally Hayes apply with the drawn‐up plans to the township for a building permit. (cost will be $68). New bookings: Sept 22 Repair Cafe Sept 29 Wedding—if inside, $60 charge Oct 6 Baby shower Oct 20 (tentative date) Nature Conservancy: fee to be $50 (Gina is the contact person) Oct 26‐27 overnight: Guides May 22 2020 long weekend for the Sparks: Price to go up to $175 (*see note above). Cynthia will contact them to confirm dates and prices. Has not reached them yet but will try again. Hall fee structure, booking policies: Debbie now knows to send all booking requests to Cynthia who will handle them. Daily fee is $50. Hall closure for the winter: Proposed for Dec 1, 2019. Marty has been notified by Celine. Repair Cafe folks are shutting down for the winter and resuming in the spring. NEXT MEETING DATE:
Oct. 17, 2019. Mini dance‐planning meeting on Tues. Oct. 15.
Page 48 of 102
Minutes South Frontenac Rides Meeting Monday, September 23, 2019 7pm Sydenham Library Community Room Present: Robert Charest (Chair), Ross Sutherland (secretary), Dave Linton, Bob Clinton, Fran Willis, Steve Tanner. Regrets: Michelle Zigman, Erin Hayes Meeting called to order at 1905. Minutes of June 17, 2019, meeting careered as circulated. Moved Fran, Second Steve A general discussion of the cycling events at the Lakes and Trails Festival took place. Suggestions were: ꞏ Have the repair station and the helmet fitting next to the cycle skills course ꞏ Scrape the 44k route, only do the 34k, the 21k and the family ride. ꞏ Consider adding the Bedford road Holleford loop for more advanced road cyclists. ꞏ Start the round the lake bikes earlier. ꞏ Have first aid kits on the rides and at the Festival After much discussion it was decided that a new hard copy cycle route map is needed. The last two that have been done were well received and we aveh not been able to keep copies in stock. It was decided to ask the Township for money for the project and use some of SR Rides funds and other fund raising. Ross will investigate approximate quotes for five and ten thousand. Fran and Robert will take the request for funds to Council in November. In aid of the map project at the next meeting we will go over the online routes n the County website, identify updates that would be helpful and pass onto the County. We discussed the Ontario By Bike guide that is produce by Ontario Cycle and noted that in the summary of cycling n Eastern Ontario there is no information on Frontenac County, only a blank map. Steve volunteered to investigate why this is so and what we need to do to get a map and description in Ontario By Bike.
The next meeting: Monday, Oct. 28, Sydenham Library, 7pm. Bob Clinton will chair and Ross will arrange a projector for the map project.
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HARROWSMITH BEAUTIFICATION COMMITTEE MINUTES SEPTEMBER 26, 2019
7:00PM
- Meeting called to order at 7:05pm.
- Present: Brenda Crawford, Brenda Taylor, Aimanda Dirksen, Ray Leonard, Pam Redden. Regrets: Sean Irish.
- Business from August 15 Agenda: There will be no gazebo placed in Harrowsmith village. Two new benches will be cemented in Centennial Park. Ray Leonard received thank you from Ginny Leonard for bench. Louise Fragnito will be looking after our finances and providing treasurer reports for meetings. Approval of Minutes from August 15 Agenda Moved by Brenda Crawford and Seconded by Brenda Taylor all in favour.
- New Business Brenda Crawford to get in touch with Mark Segsworth re some outstanding questions Christmas tree, Christmas wreaths, Harrowsmith sign heading north on 38 Highway needs to be refurbished. Brenda Crawford would like to look into planter from Anchor Concrete. Pam Redden to include Louise Fragnito to Agenda.
Meeting Adjourned at 8:05pm Moved by Brenda Crawford and Seconded by Ray Leonard.
Next Meeting Thursday October 24, 2019 7:00pm Golden Links Hall
Upcoming Events: Fundraising Dance Saturday November 2, 2019 8pm to 12. Tickets $15.00 Pancake Breakfast Saturday December 7 2019 8:30am Welcome Home to Harrowsmith Saturday September 12, 2020 12 to 5pm Centennial Park
Page 50 of 102 Minutes of Development Services September, 30, 2019 Time: 8:30 AM Location: Council Chambers
Present: Chair Councillor Sutherland, Councillor Norm Roberts, Mayor Ron Vandewal Staff: Claire Dodds, Director of Development Services, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk 1.
Call to Order
a)
Chairman Sutherland called the meeting to order at 8:33 am.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Minutes
a)
August 26, 2019 Resolution No. DSC-2019-09/30-01 Moved by Mayor Vandewal Seconded by Councillor Roberts That the minutes of the August 26, 2019 meeting be adopted. Carried
Business Arising from the Minutes
a)
Licensing of Docks from Township Properties In the development of a license agreement for docks on township properties, it was agreed there should be a mechanism in place. The committee suggested there be consideration given to the following: • ensuring safety and maintenance of the dock • process should not be too onerous • inclusion of recognizing the use of public property for private use • adequate insurance and liability aspect to permit said licensing • agreements should be multi-year(no need to renew on an annual basis)
b)
Noise By-law Exemption for Licensed Kennels
There was not any support from the Committee to amend the Noise By-law to provide any type of exemption for kennels. When the site plan agreement by-law is updated the Director will add kennels to the areas where Site Plan Control applies in the township. he Director will bring forward a report to Council outlining the committee recommendation. Mayor Vandewal left the meeting at 9:05 a.m. 5.
New Business
a)
Frontenac County Planning Advisory Committee - Response to Provincial
Page 51 of 102 Minutes of Development Services September, 30, 2019 Policy Statement Review Claire Dodds provided a brief overview of the County of Frontenac’s Planning Advisory Committee’s responses to the Provincial Policy Statement Review. She indicated that her comments parallel those of the County, however she will be providing a report to Council on her own comments and concerns specific to South Frontenac. Concerns were discussed regarding communal services being owned, operated and maintained privately versus the municipality. The adaptation aspect versus the mitigation aspect regarding climate change was also discussed. 6.
Other Business:
a)
The committee requested that the issue of maintaining septic systems and requirements for inspections be brought forward on a future agenda for discussion, however it was decided that this would be best suited for a Committee of the Whole discussion.
b)
The practice of random signage (i.e. real estate signs, special event signs) being posted on township road allowances and intersections will also be added to a future agenda for discussion.
Next Meeting: October 28, 2019
Adjournment
a)
The meeting adjourned at 9:55 am.
Page 2 of 2
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INFORMATION REPORT TO COUNCIL FIRE AND RESCUE AGENDA DATE:
November 5, 2019
SUBJECT:
3rd Quarter 2019 Update – Fire and Emergency Services
RECOMMENDATION: That Council Receive this Report for Information. BACKGROUND: On December 11, 2018, Fire Chief Darcy Knott delivered a comprehensive Operational Review to Council. The Operational Review included 26 recommendations to be implemented for mid-range planning for South Frontenac Fire and Rescue. Recommendation 3.4 was adopted by Council which suggested that the Fire Chief provide quarterly information updates to Council on the status and progress of South Frontenac Fire and Rescue. This Information Report serves as the third quarterly update for 2019. It will outline what has been accomplished during the 3rd Quarter and outline what is being planned for the next quarter and remainder of the year. EMERGENCY RESPONSES In the 3rd Quarter of 2019, SFFR has responded to 155 incidents. This total is comparable to the two previous years. We continue to respond to a high frequency of Medical Responses but these numbers remain consistent with previous year’s percentages. The tables and charts below as a representation and comparison of the emergency responses from the 1st, 2nd , and 3rd Quarter of 2019 and total numbers from the previous two years. st
Responses 1 Quarter Total Jan 1 – Mar 31 Responses 2nd Quarter Total April 1 – June 30 Responses 3rd Quarter Total July 1 – Sept 30
2017
2018
2019
104
96
93
123
135
128
99
154
155
During the 3rd Quarter 2019, SFFR has responded to 155 incidents. This is comparable to the 2018 call volume, but still indicates a steady increase compared to previous years. Staff anticipates that this trend will continue and our emergency responses will to increase as our service to the community continues to be required. We believe strongly that increased Fire Prevention, Code Enforcement and Public Education Activities will reduce the severity and frequency of fires and other hazardous conditions within the community. The hope is to have a safe community with the lowest rate and frequency of risk.
Our strength is our community.
Page 53 of 102
INFORMATION REPORT TO COUNCIL FIRE AND RESCUE
2019 3rd Quarter Incidents Other Wildland/Burn 1% 8%
Rescue 3% Power Lines 1%
Fires 8%
Mutual Aid 1% CO 0%
False Alarms 12%
Medical 43%
MVC 11%
False Medical 12%
80 67
70 60 50 40 30 20
19
19
17
12
12
10
1
0
5
2
1
0 2019 3rd Quarter Incidents Fires
Medical
False Medical
MVC
False Alarms
CO
Power Lines
Rescue
Wildland/Burn
Mutual Aid
Other
VOLUNTEER FIREFIGHTER RECRUITMENT In the 2018 SFFR Operational Review, recommendation 2.4 suggested a 2019 recruitment of 25 new Volunteer Firefighters. That recommendation was approved by Council and financially planned for in the 2019 budgeting process which was also approved.
Our strength is our community.
Page 54 of 102
INFORMATION REPORT TO COUNCIL FIRE AND RESCUE The initial training is expected to be completed by the end of October 2019. Once complete, the Probationary Firefighters will be certified with NFPA 1001 Level 1 and 2 – Firefighter Qualifications and NFPA 1072 – Hazardous Materials Operations Level. This level of training is internationally recognized and provides the same qualifications as any firefighter in North America. The Recruit Firefighters have completed the testing for NFPA 1001 Level 1 Firefighter and NFPA 1072 Hazardous Materials and have had a 94% success rate on the written testing requirements. Those that were unsuccessful will have an opportunity to rewrite the written testing and are expected to achieve success. All Recruit Firefighters to have achieved 100% success related to the practical skills component of the testing. The testing for NFPA 1001 Level 2 is scheduled for November 2, 2019. To date, 24 of 25 recruits are still engaged and committed to SFFR. In previous recruitments, approx. only 40% of the personnel that began the training was still active at the end of the training process. ASSISTANT FIRE CHIEF – Fire Prevention and Training On July 29, 2019, Alex Bennett started in his position of Assistant Fire Chief of Fire Prevention and Training. He has integrated as anticipated and has quickly become familiar with the department operations and functions. SFFR now has a comprehensive regular training program in place that schedules training activities and standardizes our training program for fire operations. Plans are being considered to increase our abilities regarding training and develop and implement in house specialized training. These specialized training programs will include Pumper Operations, Officer Development, and Instructor Programs. Assistant Fire Chief Bennett has also began to increase our fire code enforcement and fire prevention activities. During the first months of his employment, SFFR has conducted 13 inspections which resulted in 5 fire code compliance orders. Those orders have been re-inspected and owners have complied with those orders. The result from that compliance makes a safer community related to fire hazards. STATION LOCATION STUDY Planning for the Station Location Study has begun. The Fire Chief has reached out to various other municipalities for examples and past templates used. Once a draft of the RFP Specification that fits the needs of South Frontenac is created it will be released to vendors for proposals. It is anticipated the study will be concluded in the late Spring of 2020 and will set direction for fire hall locations moving forward. This study will focus on maximum coverage for fire protection for the Township, while considering previous call locations, population density, growth, response distances, and operational capability. The intention of the study will be to a plan for future realignment of the current firehalls and prioritize the potential to rebuild or relocate firehalls. This will include the potential to downsize the current number of firehalls from 8 to 7 which could greatly reduce the costs of future operational costs and capital purchases. FIRE UNDERWRITERS SURVEY In late June and early July, the Fire Underwriters Survey personnel came to the Township to complete an audit of our current fire protection services and capabilities. Our strength is our community.
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INFORMATION REPORT TO COUNCIL FIRE AND RESCUE The Fire Chief spent a total of 3 full days with the auditor. All aspects of the SFFR operation were discussed and evaluated. This included the following but not limited to: staffing levels firehalls and locations apparatus availability and capability fire prevention activities and code enforcement inspections communications water supply and availability training syllabus and curriculum qualification and certification of staff GIS mapping equipment At the end of the audit, over 200 items were discussed and examined. A full and comprehensive report back from FUS is expected in 3-4 months. It will identify gaps in service based on key performance indicators and insurance rating gradings. The results of this report may help guide future decisions and priorities of the fire department in order to best serve the community. The results and report are expected in November 2019. PUBLIC EDUCATION EVENTS and ACTIVITIES SFFR continues to attend many public and community events to promote fire safety within the community. Each event is unique and reaches many different and diverse groups with the Township. Some of the events attended by SFFR are listed below:
United Way – Success by Six – Emergency Preparedness Event Various locations for fire extinguisher demonstration and training Canada Day Events x3 – Fireworks and parades Prep for Lakes and Trails Event – July 20 Verona Car show - August 11 South Frontenac Summer Day Camp Fire Safety Days – July 29/Aug 12 Frontenac Frolic – Aug 3
These events continue to be a beneficial way to reach a large demographic and promote fire safety within the community CODE ENFORCEMENT and INSPECTIONS During the 3rd Quarter of 2019, the Fire Chief and Assistant Fire Chief conducted 13 inspections at various locations within the Township. Each of these inspections were by request and mandatory by the Fire Protection and Prevention Act. It is anticipated that the hiring of the Assistant Chief of Fire Prevention and Training will allow SFFR to begin routine inspections at various occupancies within the township to ensure Fire Code compliance. The initial focus will be on assembly occupancies, commercial and industrial occupancies, commercial cooking locations, and schools. TRAINING In the 3rd Quarter of 2019, continuation of fire service training was a priority for SFFR. We continue to strive towards certification of fire service personnel and Our strength is our community.
Page 56 of 102
INFORMATION REPORT TO COUNCIL FIRE AND RESCUE achievement of professional qualifications and full certification. During the second quarter we achieved the following: x4 personnel attended NFPA 1035 Fire and Life Safety Educator Level 1 x2 Full Day Live Fire Training was attended by many SFFR firefighters at the Loyalist Training Centre in Odessa 3 of 5 New Officers (Captains) have completed NFPA 1021 Fire Officer Level 1 Training. The remaining 2 Officers are scheduled for January 2020. X1 firefighter completed NFPA 1035 Level 2 FLSE During the 3rd quarter, SFFR volunteer firefighters completed 1857 hours of training during our regular Tuesday evening sessions. As our frequency of medical related responses continues to increase and become increasing complex, the Fire Chief has scheduled and planned for comprehensive medical training and certification delivery for all volunteer firefighters. This training will be delivered to all fire department staff during the 4th quarter of 2019. This training will consist of a 20 hours package delivered on a Friday evening and Saturday and Sunday. It will certify all staff in Basic Life Support, First Aid, Airway Management, Oxygen Therapy, and Vital Signs. EMERGENCY MANAGEMENT In January 2019, Fire Chief Knott compiled and submitted the Township of South Frontenac’s requirements for 2018 compliance with the Emergency Management and Civil Protection Act. These requirements include an annual review of the South Frontenac Emergency Plan, Critical Infrastructure, Hazard Identification Risk Assessment, Public Education Portfolio, and Annual Training and Exercise. All of these objectives were met during 2018. On June 24. 2019, The Township of South Frontenac received our letter of compliance for 2018 from the Office of the Fire Marshal and Emergency Management. Planning for the requirements for 2019 has begun. This includes a scheduled exercise, training and meeting on November 6, 2019 and will include the entire Community Control Group. UPCOMING 4th QUARTER OBJECTIVES
Complete the RFP for the Station Location Study Complete the training and recruitment process for 25 recruit Volunteer Firefighters Continue to develop and implement Standard Operating Procedures and Policy Prepare messaging and programs for Fire Prevention Week - October Explore opportunities and review existing Mutual Aid and Automatic Aid agreements with neighbouring municipalities. Develop a priority list for 2020 implementation. Review Fleet and Apparatus deployment. Consideration for a comprehensive fleet management plan that will align with the results of the station location study.
FINANCIAL/STAFFING IMPLICATIONS: All within scope of approved budget. Our strength is our community.
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INFORMATION REPORT TO COUNCIL FIRE AND RESCUE ATTACHMENTS: None Submitted/approved by: Darcy Knott, Fire Chief Approved by: Neil Carbone, CAO
Our strength is our community.
Page 58 of 102
Payment Listing For the period of October 16, 2019 to November 5, 2019
Accounts Payable Payment Listing:
1,793,496.36 For the period of October 16, 2019 to November 5, 2019
Payroll Payment Listing: Pay Period #19-22
Pay date October 23, 2019
100,069.02
For the period of October 6, 2019 to October 19, 2019 Council Honorarium:
Pay date October 31, 2019
17,622.50
For the period of October 1, 2019 to October 31, 2019
Total Payments
$
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending November 5, 2019 in the amount of
$
1,911,187.88
Submitted by: Mark Foster - Accounting Clerk Approved by: Louise Fragnito - Director of Corporate Services /Treasurer
1,911,187.88
System:
2019-10-31
User ID:
mfoster
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
10:11:44 AM
From: 2019-10-16
To: 2019-11-05
Page:
1
Page 59 of 102
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000012240
Date
Inv #
2019-11-05
Vendor
Description
Amount
CDW CANADA INC VGT4373
Total EFT000000012240 EFT000000012327 2019-11-05 IN64373-01
Replacement Battery Cartridge ZYCOM TECHNOLOGY INC. Barracuda Spam Firewall
Total EFT000000012327
Total Gen
$464.51 $464.51 $2,503.30 $2,503.30
$2,967.81
1000 Cheque EFT000000012243
Date
Inv #
2019-11-05 KIN/098071
Total EFT000000012243 EFT000000012247 2019-11-05
Vendor
Description
CITY ELECTRIC SUPPLY Fusion Bulbs
Amount $71.23 $71.23
CULLIGAN 2668TI
Water
278656
HAVEN HOME ENTERPRISE INC Supply+Install Contactor
Total EFT000000012247 EFT000000012268 2019-11-05 Total EFT000000012268
Total
$45.56 $45.56 $121.09 $121.09
$237.88
1100 Counc Cheque 070563 Total 070563 070576
Date 2019-11-05
2019-11-05
Inv #
Vendor
MOREY CURTIS 2018-01 CIP GRANT
Description CIP Grant 2018-01
HOME VALLEY BUILDERS 19/10/17-DREAM HOME Grant
Amount $2,600.00 $2,600.00
Total 070576
$23,146.00 $23,146.00
Total Counc
$25,746.00
1210 CAO Cheque EFT000000012230
Date
Inv #
2019-11-05 47617
Vendor
Description
ASSOC OF MUNICIPAL CLERKS & TREASURERS Employment Law + HR Cert. E.C.
Total EFT000000012230
Total CAO
Amount $1,348.32 $1,348.32
$1,348.32
1250 Clk Cheque EFT000000012317
Date
Inv #
2019-11-05 6463 5806 4058
Vendor
Description
TROUSDALE’S FOODLAND Sugar+ Cream + Milk Refreshments- M.B. Lunch Coffee+ Cream
Total EFT000000012317
Total Clk
Amount $11.61 $32.98 $21.98 $66.57
$66.57
1275 Fin Cheque 070567 Total 070567 EFT000000012230
Date
Inv #
2019-11-05
Vendor
Description
8100850988
SHRED-IT INTERNATIONAL ULC 19/09 Shredding Services
47457
ASSOC OF MUNICIPAL CLERKS & TREASURERS Employment Law + HR Cert. T.P.
252827
DIAMOND SOFTWARE INC Diamond Support
2019-11-05
Total EFT000000012230 EFT000000012251 2019-11-05 Total EFT000000012251
Total Fin
Amount $153.36 $153.36 $1,348.32 $1,348.32 $437.57 $437.57
$1,939.25
1280 HR Cheque EFT000000012230
Date
Inv #
2019-11-05 47456
Vendor
Description
ASSOC OF MUNICIPAL CLERKS & TREASURERS Employment Law + HR Cert. J.M.
Total EFT000000012230
Total HR
Amount $1,348.32 $1,348.32
$1,348.32
1300 Elec Cheque 070574 Total 070574
Date 2019-11-05
Inv #
Vendor
Description
ALBANO, BRUNO 2018 REFUND OF NOM 2018 Refund of Nom
Amount $100.00 $100.00
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
2
Page 60 of 102
Total Elec
$100.00
Total GG
$33,754.15
20 PP&P 2100 Fire Cheque 070560
Date
Inv #
2019-11-05 4871 4870
Total 070560 EFT000000012239
2019-11-05
Vendor
KINGSTON FIRE AND RESCUE NFPA 1021 Course D.M. NFPA 1021 Course B.P.
Amount $279.84 $279.84 $559.68
CANADIAN TIRE 140077 141032 140198
Cleaner Tools+Tool Box Hose Reel
441510 441560
FIRE SERVICE MANAGEMENT Wash + Repair Wash + Repair
IN155776 IN155732
FIRE MARSHAL’S PUBLIC FIRE Standard-Operations+Training 2X Books
Total EFT000000012239 EFT000000012259 2019-11-05
Total EFT000000012259 EFT000000012260 2019-11-05
Total EFT000000012260 EFT000000012262 2019-11-05
$36.60 $201.25 $40.69 $278.54 $235.47 $245.22 $480.69 $71.96 $129.46 $201.42
GORWAY 30515
20" tall number “3”
31442
IMPACT BATTERY & POWERSPORT 20X 6 Volt Battery
7044
INGENIOUS SOFTWARE Fire Pro Service Contract
15307
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental
KS26347 KP68900
KENWORTH ONTARIO - KINGSTON Bolts Missing Coolant + Oil
Total EFT000000012262 EFT000000012274 2019-11-05 Total EFT000000012274 EFT000000012275 2019-11-05 Total EFT000000012275 EFT000000012276 2019-11-05 Total EFT000000012276 EFT000000012278 2019-11-05
Total EFT000000012278 EFT000000012282 2019-11-05
$155.53 $155.53 $181.13 $181.13 $1,352.26 $1,352.26 $122.11 $122.11 $217.40 $69.02 $286.42
LEONARD FUELS 1057-1048507 1057-1050223 1057-1050461
Total EFT000000012282 EFT000000012283 2019-11-05
58.88L @1.0522 45.90L @1.0522 60.93L @1.0168
19/10/18-49
LEONARD, ELIZABETH Cleaning
1515157-00
LEVITT-SAFETY LIMITED 2X Hose Adaptors
D02383BR
PAT ROGERS TOWING SERVICE Pumper 341 in Ditch
Total EFT000000012283 EFT000000012285 2019-11-05 Total EFT000000012285 EFT000000012295 2019-11-05 Total EFT000000012295 EFT000000012299 2019-11-05
$61.84 $48.20 $63.03 $173.07 $60.00 $60.00 $537.50 $537.50 $432.48 $432.48
PRINCESS AUTO 1328289
Total EFT000000012299 EFT000000012302 2019-11-05
Axe
SCO92555660
RICOH CANADA INC. 19/09 Copier Usage + Rental
11444
R. THURSTON TECHNOLOGIES Replace Microphone
Total EFT000000012302 EFT000000012305 2019-11-05 Total EFT000000012305 EFT000000012306 2019-11-05 Total EFT000000012306 EFT000000012309 2019-11-05
Description
$30.52 $30.52 $114.27 $114.27 $205.74 $205.74
R.W. ELECTRIC 37151
19/09 Locates
$213.70 $213.70
SNIDER, LISA 19/07+19/08/19/09
19/07-19/09 Cleaning
$245.00 $245.00
Total EFT000000012309
Total Fire
$5,630.06
2400 Police Cheque 070545
Date 2019-10-30
Inv #
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES 111610191128105 19/10 Policing Services
Amount
Total 070545
$236,515.00 $236,515.00
Total Police
$236,515.00
2605 Build Cheque 070566 Total 070566 070580
Date
Inv #
2019-11-05
2019-11-05
Vendor
Description
Amount
SANTINI, KELLY 178154
Deductible-
PILON, GREG 2019 MIN VAR. REFUND
Refund
$4,345.91 $4,345.91 $90.00
System:
2019-10-31
User ID:
mfoster
Total 070580 EFT000000012227
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
3
Page 61 of 102 $90.00
2019-11-05 1116810
4 OFFICE AUTOMATION LTD 19/06-19/06 Lease + Usage
7044
INGENIOUS SOFTWARE Fire Pro Service Contract
Total EFT000000012227 EFT000000012275 2019-11-05 Total EFT000000012275
Total Build
$415.32 $415.32 $2,511.32 $2,511.32
$7,362.55
2620 Anml Ctl Cheque EFT000000012223
Date 2019-10-30
Total EFT000000012223 EFT000000012280 2019-11-05
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-AC-2019-OCTOBER 19/10 ANIMAL CONTROL KINGSTON HUMANE SOCIETY SF_KHS POUND_19-08 19/08 Pound Services
Total EFT000000012280 EFT000000012303 2019-11-05
RIVOIRE, THOMAS R Legal Fees-
33 Total EFT000000012303
Total Anml Ctl
Amount $3,256.19 $3,256.19 $376.88 $376.88 $508.80 $508.80
$4,141.87
2625 Lvstck Cheque 070547 Total 070547 070558
Date 2019-11-05
2019-11-05
Inv #
Vendor
Description
ASSELSTINE, CHRIS 19/07/20-LIVESTOCK Livestock- Bovey GRAHAM, JOHN 19/07/29-LIVESTOCK
Livestock- Graham
Total 070558
Total Lvstck
Amount $907.20 $907.20 $907.20 $907.20
$1,814.40
2640 Bylaw enf Cheque EFT000000012223
Date 2019-10-30
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-P-2019-OCTOBER 19/10 PARKING SF-P-2019-OCTOBER 19/10 PARKING
Total EFT000000012223
Total Bylaw enf
Amount $457.92 $634.98 $1,092.90
$1,092.90
Total PP&P
$256,556.78
30 Trans 3000 PW OH Cheque 070549 Total 070549 EFT000000012264
Date
Inv #
2019-11-05
Vendor
Description
90208
BT ENGINEERING INC. Engineering Services- Perth Rd
22454
GREER GALLOWAY CONSULTING ENGINEERS Consulting Services
110770
PRINTFUSION INC. Public Services Business Cards
SCO92555660
RICOH CANADA INC. 19/09 Copier Usage + Rental
2019-11-05
Total EFT000000012264 EFT000000012300 2019-11-05 Total EFT000000012300 EFT000000012302 2019-11-05 Total EFT000000012302
Total PW OH
Amount $2,996.83 $2,996.83 $4,579.20 $4,579.20 $56.99 $56.99 $149.91 $149.91
$7,782.93
3005 RdAdmOH Cheque 070555 Total 070555 EFT000000012230
Date
Inv #
2019-11-05
Vendor
Description
IN-0431294
THE DRAFTING CLINIC CANADA LIMITED 4X Paper Rolls
47455
ASSOC OF MUNICIPAL CLERKS & TREASURERS Employment Law + HR Cert. D.H.
2019-11-05
Total EFT000000012230
Total RdAdmOH
Amount $137.58 $137.58 $1,348.32 $1,348.32
$1,485.90
3010 Cheque 070548
Total 070548 070550 Total 070550 070553 Total 070553
Date
Inv #
2019-11-05
Vendor
Description
234918 235806 234177
ATKINSON HOME BUILDING CENTRE Sledge Hammer Chain Batteries
526431
CARD FOREST PRODUCTS Lumber
1628
DALE BABCOOK MASONRY LIMITED Propane Pad Extension
2019-11-05
2019-11-05
Amount $57.99 $18.63 $76.37 $152.99 $35.82 $35.82 $3,881.13 $3,881.13
System:
2019-10-31
User ID:
mfoster
070554 Total 070554 070561
Total 070561 070565
Total 070565 070569
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-11-05 19-8353
DARRAN GREEN SANDBLASTING & PAINTING Sandblasting
711665031 711665030
LAFARGE CANADA INC Gabion Stone Gabion Stone
3069 3082
RAYMAXX CUSTOM COATINGS LTD. Coat Dump Box Paint Box
2019-11-05
2019-11-05
2019-11-05
Total 070571 EFT000000012226
4
Page 62 of 102 $1,640.88 $1,640.88 $680.95 $622.90 $1,303.85 $1,119.36 $1,119.36 $2,238.72
SNIDER, PERCY 19/10/03-30 19/10/02-29 19/10/01-28 19/09/30-27 19/10/17-06 19/10/16-05 19/10/15-04 19/10/11-03 19/10/07-40 19/10/08-42 19/10/09-43 19/10/10-44 19/10/18-02
Total 070569 070571
Page:
2019-11-05
Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging
19/10/18
TURKELI, SERDAR Install Gas Piping, Venting
30914 30913 30957
BOULTON SEPTIC/LARMON’S Flagging Flagging Flagging
A2440663
ABELL PEST CONTROL INC. Pest Control
DL-2019-21
AKMAN CONSTRUCTION INC. DesertLake Culvert Replacement
6-188689
ARMTEC CANADA CULVERT 21 X Culverts
24232557 24232917 24232813
BATTLEFIELD EQUIPMENT RENTALS Orange Paint Roller Rental Scissor Lift Rental
36837 36887 37134 37134 37146
BLACK DOG TIRE & LUBRICANTS 4X Tires 4X Tires Tire Rotation Tire Rotation Tire Rotation
2019-11-05
Total EFT000000012226 EFT000000012228 2019-11-05 Total EFT000000012228 EFT000000012229 2019-11-05 Total EFT000000012229 EFT000000012231 2019-11-05 Total EFT000000012231 EFT000000012233 2019-11-05
Total EFT000000012233 EFT000000012235 2019-11-05
Total EFT000000012235 EFT000000012241 2019-11-05
$539.33 $438.59 $514.14 $514.14 $438.59 $438.59 $438.59 $438.59 $438.59 $438.59 $438.59 $463.77 $438.59 $5,978.69 $3,280.74 $3,280.74 $271.70 $293.07 $2,341.50 $2,906.27 $72.85 $72.85 $480,936.17 $480,936.17 $12,446.82 $12,446.82 $100.13 $2,095.43 $435.02 $2,630.58 $445.91 $948.40 $155.69 $155.69 $250.33 $1,956.02
CINTAS 884298042 884298042 884298041 884298041 884296131 884296131 884296130 884296130 884299923 884299923 884299924 884299924
Total EFT000000012241 EFT000000012244 2019-11-05
Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies
326533 324786 332848 330025 328664 327632 331687 334225
COCO PROPERTIES CORP Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel
W 1564
CROSSIRON TRUCK & EQUIPMENT Clutch+ Drive Shaft
9442 9446
D.MARTIN WELDING & FABRICATING New Shank on bucket Patch holes in Box
14860
D.M. WILLS ASSOCIATES LIMITED Consulting Services
83171
EASTERN FLUID POWER INC Various Hose Parts
Total EFT000000012244 EFT000000012246 2019-11-05 Total EFT000000012246 EFT000000012253 2019-11-05
Total EFT000000012253 EFT000000012254 2019-11-05 Total EFT000000012254 EFT000000012255 2019-11-05
$10.16 $42.67 $33.72 $261.67 $10.16 $32.37 $33.72 $122.09 $33.72 $122.09 $10.16 $32.37 $744.90 $366.75 $826.36 $586.74 $300.63 $877.67 $844.49 $1,786.52 $889.35 $6,478.51 $5,855.58 $5,855.58 $305.28 $363.79 $669.07 $8,547.84 $8,547.84 $473.61
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total EFT000000012255 EFT000000012258 2019-11-05
Page 63 of 102 $473.61
1018975
12X Culverts
887 887
GILBERT & SON CONSTRUCTION INC. Truck Rental Truck Rental
P266599
GRAND & TOY LIMITED Air Duster
22457
GREER GALLOWAY CONSULTING ENGINEERS Consulting Services
7308
G WILLIAMS PAVING LTD Catch Basin Repair
15388 15220
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental
9307097578 9307097579
KENT AUTOMOTIVE Washers+ Nuts Cleaner+Ties+Zipcup Wheels
146-169032 146-169205 146-169333 146-146140 146-146140 146-146140 146-146140 146-146140 146-146140 146-169525
KROWN RUST CONTROL Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray
Total EFT000000012261 EFT000000012263 2019-11-05 Total EFT000000012263 EFT000000012264 2019-11-05 Total EFT000000012264 EFT000000012266 2019-11-05 Total EFT000000012266 EFT000000012276 2019-11-05
Total EFT000000012276 EFT000000012277 2019-11-05
Total EFT000000012277 EFT000000012281 2019-11-05
Total EFT000000012281 EFT000000012282 2019-11-05
$5,539.00 $5,539.00 $610.56 $773.38 $1,383.94 $9.15 $9.15 $2,012.68 $2,012.68 $3,816.00 $3,816.00 $122.11 $122.11 $244.22 $33.74 $496.37 $530.11 $132.23 $132.23 $132.23 $162.82 $162.82 $213.70 $213.70 $213.70 $213.70 $132.23 $1,709.36
LEONARD FUELS 0363-1052963
Total EFT000000012282 EFT000000012283 2019-11-05
Lubes
19/10/25-48
LEONARD, ELIZABETH Cleaning
3310 3298
LESLIE M. HIGGINSON SURVEYING LTD. Survey Survey
2101458380
MESSER CANADA INC. Acetylene
19/09/30
LOUIS W BRAY CONSTRUCTION LIMITED Progress Billing #2
Total EFT000000012283 EFT000000012284 2019-11-05
Total EFT000000012284 EFT000000012286 2019-11-05 Total EFT000000012286 EFT000000012287 2019-11-05
MCNICHOLS CONSTRUCTION LTD 19/10/11-GREEN BAY Cat Hi Hoe+ Tri Axle + Hoe Ram
Total EFT000000012289 EFT000000012290 2019-11-05 DA0007333341 DA0007333459 Total EFT000000012290 EFT000000012292 2019-11-05
MICHELIN NORTH AMERICA CANADA INC 2X Tires 2X Tires
$260.84 $260.84 $300.00 $300.00 $7,570.94 $5,143.97 $12,714.91 $224.73 $224.73 $127,306.34 $127,306.34 $22,957.06 $22,957.06 $1,260.24 $1,805.59 $3,065.83
NORTRAX 1313611
Total EFT000000012292 EFT000000012293 2019-11-05
Engine Fluid Leak
$919.99 $919.99
Recycled Asphalt Recycled Asphalt Gravel Gravel Gravel Gravel
$907.09 $168.35 $640.88 $122.74 $134.47 $405.24 $2,378.77
O. BETTSCHEN 43255 43266 43266 43266 43341 43367
Total EFT000000012293 EFT000000012295 2019-11-05 D02542DL Total EFT000000012295 EFT000000012296 2019-11-05
PAT ROGERS TOWING SERVICE Tow Asphalt Trailer
$412.13 $412.13
PETRIE FORD 279095 279481 279206 279439 279494 279465
Total EFT000000012296 EFT000000012297 2019-11-05
Filters+Wiper Oil Oil Oil+ Filter Oil+ Filter Mirror
$334.30 $229.33 $128.46 $65.94 $9.89 $17.81 $785.73
Tri Axle Rental Tri Axle Rental
$3,256.32 $814.08 $4,070.40
PLEASANT VIEW 11130 11147
Total EFT000000012297 EFT000000012298 2019-11-05 864138662 Total EFT000000012298 EFT000000012305 2019-11-05
5
HUBB CAP
Total EFT000000012258 EFT000000012261 2019-11-05
Total EFT000000012287 EFT000000012289 2019-11-05
Page:
PREMIER TRUCK GROUP Resistor R. THURSTON TECHNOLOGIES
$35.45 $35.45
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 11414 11450
Total EFT000000012305 EFT000000012306 2019-11-05
Page:
6
Page 64 of 102
Repair Radio Service Call-Repair Radio
$129.74 $549.50 $679.24
19/09 Locates
$213.70 $213.70
R.W. ELECTRIC 37151
Total EFT000000012306 EFT000000012307 2019-11-05 80766457
SAFETY-KLEEN CANADA, INC. Parts Washer-Solvent
181292KP
SURGENOR TRUCK CENTRE Filters
S-0061508 S-0061508 S-0061423 S-0061423 S-0061507 S-0061701 S-0061701 S-0061708
SWEET’S SAND & GRAVEL Gravel Equipment Rental Gravel Gravel Gravel Gravel Gravel Cat Hoe + Hoe Ram Rental
441558 356020KI 356018KI 356076KI 19/10/17
RUSH TRUCK CENTRES Safety Air Filter Filter + Chev Delo License Fee ELP Body
PS040669002 PS040669001
TOROMONT INDUSTRIES LTD. 5X Tip Penetration 5X PIN-G.E.T.+5X Retainer
SALES0079403 SALES0079403
TOTAL POWER LTD Annual Inspection+ Maintenance Annual Inspection+ Maintenance
6083-571786 6083-571786 6083-571786 6083-571786 6083-571786 6083-571786 6083-571786 6083-571786 6083-570534 6083-571563 6083-571563 6083-571561
TOWN AND COUNTRY AUTO SUPPLY Filter Filters Filter Oil Oil Oil Oil Respirator Oil + Filter Air Filter Air Filter Air Filter
8774 350
TROUSDALE’S FOODLAND MIlk Water+ Batteries
225722 225600
TROUSDALE’S HOME HARDWARE Lumber + Screws Grass Seed
173-251127 896-955890 173-251115 173-251115 173-250516 173-250420 896-957140 511-314891
UNIVERSAL SUPPLY GROUP 2X LED Spot Paint For Tandems Breathertube Grommet+Piggy Back Kit 2X Hose Assy Def Acetone+ Solvent Starter+ Core Deposit
130329
WHITE’S WEARPARTS LTD Nose Carbide
Total EFT000000012307 EFT000000012311 2019-11-05 Total EFT000000012311 EFT000000012312 2019-11-05
Total EFT000000012312 EFT000000012313 2019-11-05
Total EFT000000012313 EFT000000012314 2019-11-05
Total EFT000000012314 EFT000000012315 2019-11-05
Total EFT000000012315 EFT000000012316 2019-11-05
Total EFT000000012316 EFT000000012317 2019-11-05
Total EFT000000012317 EFT000000012318 2019-11-05
Total EFT000000012318 EFT000000012323 2019-11-05
Total EFT000000012323 EFT000000012324 2019-11-05 Total EFT000000012324
Total
$451.54 $451.54 $256.90 $256.90 $2,914.72 $5,538.29 $112.60 $364.25 $1,891.38 $140.42 $1,081.47 $8,010.55 $20,053.68 $880.83 $108.58 $285.39 $2,561.00 $107,999.15 $111,834.95 $76.32 $56.68 $133.00 $500.15 $500.15 $1,000.30 $6.17 $12.31 $6.17 $24.95 $49.91 $37.43 $37.43 $21.35 $174.80 $7.43 $7.43 $13.48 $398.86 $2.79 $64.88 $67.67 $114.04 $137.38 $251.42 $73.25 $179.30 $10.05 $105.50 $21.51 $182.51 $46.36 $351.38 $969.86 $85.45 $85.45
$869,304.25
3210 Brushing Cheque EFT000000012256
Date
Inv #
2019-11-05
Vendor
Description
Amount
ECO TREE CARE 3047
Sugar Maple Removal
Total EFT000000012256
Total Brushing
$1,577.28 $1,577.28
$1,577.28
3215 Drainage Cheque 070548
Date
Inv #
2019-11-05 230597
Total 070548 070569
2019-11-05
Vendor
Description
ATKINSON HOME BUILDING CENTRE Park+Play Mixture
Amount $99.22 $99.22
SNIDER, PERCY 19/10/03-31 19/09/23-26
Flagging Flagging
$478.53 $312.66
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/10/18-49 19/10/17-48 19/10/16-01 19/10/15-50 19/10/15-50 19/10/07-41
Total 070569 EFT000000012226
2019-11-05
Flagging Flagging Flagging Flagging Flagging Flagging
30913
BOULTON SEPTIC/LARMON’S Flagging
24232862
BATTLEFIELD EQUIPMENT RENTALS Tamper Rental
331687 334225
COCO PROPERTIES CORP Gravel Gravel
Total EFT000000012226 EFT000000012233 2019-11-05 Total EFT000000012233 EFT000000012244 2019-11-05
Total EFT000000012244 EFT000000012252 2019-11-05
7
Page 65 of 102 $287.47 $402.97 $402.97 $219.29 $219.29 $453.34 $2,776.52 $628.88 $628.88 $1,662.38 $1,662.38 $398.91 $199.17 $598.08
DIG’N DIRT LTD. 1466 1462 1461
Total EFT000000012252 EFT000000012266 2019-11-05 7317 Total EFT000000012266 EFT000000012289 2019-11-05
Page:
Levelling out Snow Dump Culvert Exten. +Road Widening Abernathy Road Improvements G WILLIAMS PAVING LTD Yarker Road Cuts
MCNICHOLS CONSTRUCTION LTD 19/10/07-ROAD 38 Cat Hi Hoe + Tri Axle 19/09/23-MARY MOORE Cat Ex.+ Tri Axle 19/09/24-BELLROCK Cat Ex.+ Tri Axle 19/09/25-ALTON RD Cat Ex.+ Tri Axle 19/09/26-QUINN RD Cat Ex.+ Tri Axle
Total EFT000000012289 EFT000000012293 2019-11-05
$2,086.08 $2,146.92 $14,766.76 $18,999.76 $14,093.76 $14,093.76 $2,213.28 $2,327.76 $2,327.76 $2,327.76 $1,411.92 $10,608.48
O. BETTSCHEN 43414 43413 43230 43446
Total EFT000000012293 EFT000000012297 2019-11-05
Gravel Recycled Asphalt Gravel Gravel
$778.48 $915.41 $1,216.84 $2,153.01 $5,063.74
Tri Axle Rental
$732.67 $732.67
PLEASANT VIEW 11147
Total EFT000000012297 EFT000000012312 2019-11-05 S-0061701 S-0061701
SWEET’S SAND & GRAVEL Gravel Gravel
Total EFT000000012312
Total Drainage
$118.29 $112.05 $230.34
$55,493.83
3310 Hardtop Patching Cheque EFT000000012245
Date
Inv #
2019-11-05
Vendor
Description
6136
COMPTON PROPANE SOLUTIONS 100lbs Propane
4130 4162
WILLIAMS HOT MIX LTD 15.6MT Hot Mix 10.42 MT Hot Mix
Total EFT000000012245 EFT000000012325 2019-11-05
Total EFT000000012325
Total Hardtop Patching
Amount $706.05 $706.05 $1,541.51 $1,028.53 $2,570.04
$3,276.09
3320 should maint Cheque EFT000000012233
Date
Inv #
2019-11-05 24232917
Total EFT000000012233 EFT000000012293 2019-11-05
Vendor
Description
BATTLEFIELD EQUIPMENT RENTALS Roller Rental
Amount $2,095.44 $2,095.44
O. BETTSCHEN 43230 43255 43266
Total EFT000000012293 EFT000000012312 2019-11-05
Recycled Asphalt Gravel Gravel SWEET’S SAND & GRAVEL Gravel
$130.79 $779.91 $481.22 $1,391.92
Total EFT000000012312
$222.52 $222.52
Total should maint
$3,709.88
S-0061507
3425 Gradng & Grvl resurf Cheque 070569
Date
Inv #
2019-11-05
2019-11-05
Flagging
324786 324786 331687
COCO PROPERTIES CORP Gravel Gravel Gravel
S-0061423 S-0061507
SWEET’S SAND & GRAVEL Gravel Gravel
Total EFT000000012244 EFT000000012312 2019-11-05
Total EFT000000012312
Description
Amount
SNIDER, PERCY 19/08/04-47
Total 070569 EFT000000012244
Vendor
$267.12 $267.12 $1,312.31 $4,248.96 $389.19 $5,950.46 $356.85 $329.39 $686.24
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total Gradng & Grvl resurf
Page:
8
Page 66 of 102 $6,903.82
3515 Stock Snd&Slt Cheque EFT000000012267
Date
Inv #
2019-11-05
Vendor
Description
HARTINGTON EQUIPMENT LIMITED 5 Month Rental- Loader
Amount
Total EFT000000012267
$4,579.20 $4,579.20
Total Stock Snd&Slt
$4,579.20
INV-1438
3610 Trfc Sg mnt Cheque EFT000000012279
Date
Inv #
2019-11-05
Vendor
Description
Amount
KILEY PAVING
Total EFT000000012279
$8,751.36 $8,751.36
Total Trfc Sg mnt
$8,751.36
19-4200
Asphalt paving-Latimer
3615 Street signs Cheque 070569
Date
Inv #
2019-11-05
Vendor
Description
Amount
SNIDER, PERCY 19/10/02-32
Post Holes/Mini Ex.
Total 070569
Total Street signs
$264.58 $264.58
$264.58
3620 Reg signs Cheque EFT000000012277
Date
Inv #
2019-11-05 9307073569 9307040874
Vendor
Description
KENT AUTOMOTIVE Screws Screws
Total EFT000000012277
Total Reg signs
Amount $105.31 $74.27 $179.58
$179.58
3630 Gd ps/rl mnt Cheque EFT000000012273
Date
Inv #
2019-11-05 5326
Vendor
Description
HUGHSON FENCING & GUIDERAIL Guide Rail Repair
Amount
Total EFT000000012273
$2,544.00 $2,544.00
Total Gd ps/rl mnt
$2,544.00
3650 Street Lights Cheque EFT000000012306
Date
Inv #
2019-11-05
Vendor
Description
Amount
R.W. ELECTRIC
Total EFT000000012306
$1,506.76 $1,506.76
Total Street Lights
$1,506.76
37147
19/09 Streetlight Repair
Total Trans
$967,359.46
40 Env 4105 Water Dist Cheque EFT000000012242
Date
Inv #
2019-11-05 7917 7211
Vendor
Description
CITY OF KINGSTON Q3 Meter Replacement Program Q2 Meter Replacement Program
Total EFT000000012242
Total Water Dist
Amount $2,869.63 $50,218.56 $53,088.19
$53,088.19
4110 Water Treat Cheque EFT000000012242
Date
Inv #
2019-11-05
Vendor
Description
CITY OF KINGSTON Q3 Meter Reading Services Q3 General Admin Services Q2 General Admin Services Q2 Meter Reading Services Q2 Tower Upgrade Q3 Chlorine Analyzors+Turb. Q3 Operation+Maintenance Costs Q2 Elevated Tank Upgrades Q2 GAC Replacement Q2 Operation+Maintenance Costs
Amount
Total EFT000000012242
$407.95 $475.73 $590.21 $313.22 $732.67 $32,213.09 $51,115.26 $39,533.76 $12,943.88 $50,744.53 $189,070.30
Total Water Treat
$189,070.30
7920 7923 7206 7212 7207 7921 7922 7205 7209 7210
5005 SW & Fac OH Cheque 070564
Date
Inv #
2019-11-05 11609
Total 070564
Total SW & Fac OH
Vendor
Description
ONTARIO WASTE MANAGEMENT ASSOC 2019 CWRC J.B.+ M.S.
Amount $1,729.92 $1,729.92
$1,729.92
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
9
Page 67 of 102
5105 Garb coll Cheque 070546
Total 070546 070569
Date 2019-10-30
Inv #
Vendor
SNIDER, PERCY 19/10 DISPOSAL -FUEL 19/10 DISPOSAL -FUEL 19/10 DISPOSAL 19/10 DISPOSAL
2019-11-05
2019-10-30
19/10 DISPOSAL Fuel Adj 19/10 DISPOSAL Fuel Adj 19/10 DISPOSAL 19/10 DISPOSAL
Amount $97.24 $80.27 $11,940.74 $9,856.55 $21,974.80
SNIDER, PERCY 19/10/08-37 19/10/10-39
Total 070569 EFT000000012221
Description
Garbage Clean Up Garbage Truck Rental
BOULTON SEPTIC/LARMON’S COLLECTION 19/10 COLLECTION 19/10 COLLECTION19/10-FUEL COLLECTION 19/10- Fuel Adj.
Total EFT000000012221
Total Garb coll
$101.76 $419.76 $521.52 $12,197.80 $99.34 $12,297.14
$34,793.46
5110 Gab disp Cheque 070569
Date
Inv #
2019-11-05
Vendor
2019-10-30
Amount
SNIDER, PERCY 19/10/02-25 19/10/03-34 19/10/07-36 19/10/08-38 19/10/15-45
Total 070569 EFT000000012225
Description Portland Dump/Waste Portland Dump/Dozer Portland Dump/Waste Portland Dump/Dozer Portland Dump/Waste
WHALEY, GEORGE 19/10 DISPOSAL 19/10 DISPOSAL
Total EFT000000012225 EFT000000012228 2019-11-05 9059907 9059907 9059907 A2444360 Total EFT000000012228 EFT000000012238 2019-11-05
ABELL PEST CONTROL INC. Pest Control Pest Control Pest Control 19/10 Pest Control
$356.16 $2,360.83 $534.24 $488.45 $534.24 $4,273.92 $1,935.80 $1,935.80 $58.81 $58.81 $58.81 $111.21 $287.64
CAMBIUM INC. 2019-28272 2019-28273 2019-28271 2019-28268 2019-28269 2019-28267 2019-28270 2019-28014 2019-28015 2019-28016
Total EFT000000012238 EFT000000012257 2019-11-05
Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling
95919
ENVIRO-GUARD PLUS INC. 19/09 Pest Control
15417 15417 15417 15417
JODY CAMPBELL’S SEPTIC SERVICE 19/10 Portable Toilet Rental 19/10 Portable Toilet Rental 19/10 Portable Toilet Rental 19/10 Portable Toilet Rental
Total EFT000000012257 EFT000000012276 2019-11-05
Total EFT000000012276
Total Gab disp
$1,190.59 $1,896.81 $2,065.73 $5,759.62 $2,136.96 $4,711.49 $2,803.49 $849.70 $849.70 $391.78 $22,655.87 $44.77 $44.77 $117.02 $117.02 $117.02 $117.02 $468.08
$29,666.08
5205 Recyc Coll Cheque 070546
Total 070546 EFT000000012221
Date 2019-10-30
2019-10-30
Inv #
Vendor
SNIDER, PERCY 19/10 DISPOSAL -FUEL 19/10 DISPOSAL -FUEL 19/10 DISPOSAL -FUEL 19/10 DISPOSAL 19/10 DISPOSAL 19/10 DISPOSAL
Description 19/10 DISPOSAL Fuel Adj 19/10 DISPOSAL Fuel Adj 19/10 DISPOSAL Fuel Adj 19/10 DISPOSAL 19/10 DISPOSAL 19/10 DISPOSAL
BOULTON SEPTIC/LARMON’S COLLECTION 19/10 COLLECTION 19/10 COLLECTION19/10-FUEL COLLECTION 19/10- Fuel Adj.
Total EFT000000012221
Total Recyc Coll
Amount $104.90 $91.48 $97.63 $12,881.10 $11,232.19 $11,989.49 $36,396.79 $10,492.73 $85.45 $10,578.18
$46,974.97
5210 Rec Disp/Prc Cheque 070569
Date
Inv #
2019-11-05
2019-11-05 6921 6921 6921 6921
Total EFT000000012242
Description
Amount
SNIDER, PERCY 19/10/11-46
Total 070569 EFT000000012242
Vendor
Portland Recycle CITY OF KINGSTON Q3- Solid Waste Q3- Solid Waste Q3- Solid Waste Q3- Solid Waste
$534.24 $534.24 -$36,500.00 $45,607.14 $5,250.00 $7,000.00 $21,357.14
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total Rec Disp/Prc
Page:
10
Page 68 of 102 $21,891.38
5305 HHW Cheque EFT000000012236
Date
Inv #
2019-11-05 20190224
Vendor
Description
BRENDAR ENVIRONMENTAL INC. 19/09 HHW Services
Total EFT000000012236
Amount $11,603.54 $11,603.54
Total HHW
$11,603.54
Total Env
$388,817.84
70 Cem 7000 Health Cheque EFT000000012222
Date 2019-10-30
Inv #
Vendor
Description
D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 19/10 SERVICES 19/10
Total EFT000000012222 EFT000000012250 2019-11-05 2517 2517 2517 2517
D G YOUNGE CONCRETE BURIAL VAULTS 19/09 Cemetary Services 19/09 Cemetary Services 19/09 Cemetary Services 19/09 Cemetary Services
Total EFT000000012250
Amount $875.14 $875.14 $610.56 $356.16 $122.11 $1,221.12 $2,309.95
Total Health
$3,185.09
Total Cem
$3,185.09
80 Rec 8000 Rec Cheque 070562
Date
Inv #
2019-11-05 1726-03
Total 070562 070578 Total 070578 EFT000000012224
2019-11-05
2019-10-30
Vendor
Description
MIKAELA HUGHES ARCHITECT INC. Architectural Fees
LAMOUR-NICHOLSON, BLAKE 19/09/24-HALL REFUND Rental Refund LEONARD, ELIZABETH 19/10 MAINTENANCE 19/10 MAINTENANCE
Total EFT000000012224 EFT000000012232 2019-11-05 6678 6666
ASSELSTINE HARDWARE Water Softener Salt Water Softener Salt
19-11979
CADUCEON ENTERPRISES INC. Microcystin
KIN/098071
CITY ELECTRIC SUPPLY Fusion Bulbs
2505
GROUNDWORK ENGINEERING LTD 50% Design + Permit
INV108856555 INV108864252
HD SUPPLY CANADA, INC Playstructure Repair 6X Locks
15418
JODY CAMPBELL’S SEPTIC SERVICE 19/10 Portable Toilet Rental
Total EFT000000012232 EFT000000012237 2019-11-05 Total EFT000000012237 EFT000000012243 2019-11-05 Total EFT000000012243 EFT000000012265 2019-11-05 Total EFT000000012265 EFT000000012270 2019-11-05
Total EFT000000012270 EFT000000012276 2019-11-05 Total EFT000000012276 EFT000000012282 2019-11-05
Amount $18,662.78 $18,662.78 $50.00 $50.00 $142.50 $142.50 $81.31 $81.31 $162.62 $68.69 $68.69 $71.23 $71.23 $2,961.93 $2,961.93 $33.32 $100.44 $133.76 $127.20 $127.20
LEONARD FUELS 0838-1012459
Total EFT000000012282 EFT000000012283 2019-11-05 19/08/08-50 Total EFT000000012283 EFT000000012308 2019-11-05
281.0L @.9287 LEONARD, ELIZABETH Cleaning Supplies
$265.56 $265.56 $36.56 $36.56
SLEETH, SARAH 19/10/25-02
Total EFT000000012308 EFT000000012319 2019-11-05
Cleaning
$420.00 $420.00
Remove conduit+switches
$290.02 $290.02
TRUE ELECTRIC 6909
Total EFT000000012319 EFT000000012320 2019-11-05 19-017-1
UBCON CONSTRUCTION LTD Progress Draw #1
18741
UNITY SOD FARM LTD. Blue Spruce Planted
Total EFT000000012320 EFT000000012322 2019-11-05 Total EFT000000012322
Total Rec
$65,067.68 $65,067.68 $1,251.65 $1,251.65
$89,712.18
8205 Pumpkinfest Cheque 070551 Total 070551
Date 2019-11-05
Inv #
Vendor
Description
CLIFFORD, ANNIE 2019 PUMPKIN FEST Fiddle Band
Amount $200.00 $200.00
System:
2019-10-31
User ID:
mfoster
070556
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-11-05
FORMAN, CHARLES 250 Small Pumpkins
19864 Total 070556 070557 Total 070557 070559
2019-11-05
FREEMAN, HEATHER 2019 PUMPKIN FEST Assorted Supplies
2019-11-05
Total 070568 070573
2019-11-05
2019-11-05
2019-11-05
Signage “Photo Challenge”- Sign
SLEETH, CATHERINE 2019 PUMPKINFEST Tableclothes + Decorations
6319 Total 070573 EFT000000012326
11
Page 69 of 102 $750.00 $750.00 $167.71 $167.71
KENNEDY, ERROL 19/09/24 19/10/02
Total 070559 070568
Page:
VANDERLAAND THE BARNYARD ZOO Petting Zoo
WOOD, ALVIN 2019 PUMPKINFEST
$128.96 $40.70 $169.66 $40.41 $40.41 $1,424.64 $1,424.64
Total EFT000000012326
$273.29 $273.29
Total Pumpkinfest
$3,025.71
Pumpkinfest Supplies
8215 VCA-xms4kds Cheque 070572
Date
Inv #
2019-11-05 2019078
Vendor
Description
VAN CAMP, NICOLE CashAdvance-Christmas For Kids
Total 070572
Total VCA-xms4kds
Amount $11,875.00 $11,875.00
$11,875.00
8245 BCHC Cheque EFT000000012269
Date 2019-11-05
Inv #
Vendor
HAYES, CELINE 19/10/21-PERMIT
Description Building Permit #19-297
Total EFT000000012269
Total BCHC
Amount $80.00 $80.00
$80.00
8250 HSMITH BEAUT. COMM. Cheque 070552
Date 2019-11-05
Inv #
Vendor
Description
CRAWFORD, BRENDA 19/09/28-DECORATIONS Fall Decorations
Total 070552
Total HSMITH BEAUT. COMM.
Amount $17.99 $17.99
$17.99
Total Rec
$104,710.88
90 Plan 9000 Plan Cheque 070577 Total 070577 070580 Total 070580 EFT000000012234
Date 2019-11-05
2019-11-05
Inv #
Vendor
Description
KOLODZIEJCZAK, STANISLAW Z-18/09 REFUND Z-18/09 REFUND PILON, GREG 2019 MIN VAR. REFUND
2019-11-05 23783 23783
Total EFT000000012234 EFT000000012272 2019-11-05
Refund
BAYRIDGE PRINTER PROS Service Call for Plotter Service Call+ 4XPrintheads
Amount -$1,326.00 -$1,326.00 $676.00 $676.00 $152.64 $415.13 $567.77
HOWE, MIKE 19/10 COA 19/10 COA
Total EFT000000012272 EFT000000012291 2019-11-05
19/10 COA 19/10 COA
$24.27 $50.00 $74.27
19/10 COA 19/10 COA
$30.71 $50.00 $80.71
NOLAN, MIKE 19/10 COA 19/10 COA
Total EFT000000012291 EFT000000012317 2019-11-05 8192 10094
TROUSDALE’S FOODLAND Apples+Treats+Cream Cream+ Apples+ Treats
Total EFT000000012317
Total Plan
$24.95 $18.01 $42.96
$115.71
9800 Dev Serv Cheque EFT000000012248
Date
Inv #
2019-11-05 159904
Total EFT000000012248
Vendor
Description
CUNNINGHAM SWAN CARTY General Advice
Amount $514.56 $514.56
Total Dev Serv
$514.56
Total Plan
$630.27
99
System:
2019-10-31
User ID:
mfoster
10:11:44 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
12
Page 70 of 102
9999 Cheque 070570
Date
Inv #
2019-11-05
Vendor
Total 070581 070582 Total 070582 070583 Total 070583 070584 Total 070584 070585 Total 070585 070586
2019-11-05
Total 070587 070588
LAMBERT RONALD BEVAN Refund Refund
CRADJ5680-1
PLATENIUS JOHN HERRICK Refund
CRADJ5681-1
SAALTINK HENDRIK HERMAN Tax Refund
CRADJ5703-1
NORGAARD KNUD Tax Refund
CRADJ5721-1
LUCAS DAVID BRIAN TAX REFUND
2019-11-05
2019-11-05
2019-11-05
2019-11-05
2019-11-05
Total 070588 EFT000000012294
2019-11-05
2019-11-05
THOMAS LARRY JACKSON TAX REFUND
$1,032.00 $1,032.00 $164.63 $649.67 $814.30 $346.01 $346.01 $1,475.16 $1,475.16 $2,438.00 $2,438.00 $686.06 $686.06 $360.32 $377.45 $737.77
PATER JOSEPH L CRADJ5725-1
TAX REFUND
WHITE, JUNE REFUND- CREMATION
Refund- Cremation
2019-11-05 2939 2940 2942 2943 2945 2944
Total EFT000000012294 EFT000000012301 2019-11-05
ONTARIO TAX SALES INC Property Details Property Details Property Details Property Details Property Details Property Details
$2,346.83 $2,346.83 $37.00 $37.00 $762.75 $762.75 $762.75 $762.75 $762.75 $762.75 $4,576.50
REALTAX INC 73355 73354 73353 73352 73351 73350 73349 73348 73346 73341 73337 73334 73333 73330 73328 73327 73326 73325 73324
Total EFT000000012301 EFT000000012304 2019-11-05 637206 637207 637208 637239 637331 637332 637330 637329 637328 637336 637335 637334 637514 637513 637512 Total EFT000000012304
Tax Refund
CRADJ5678-1 CRADJ5679-1
CRADJ5722-1 CRADJ5723-1 Total 070586 070587
Amount
MEGAN RHYMER CRADJ5704-1
Total 070570 070581
Description
First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices First Notices ROSEN ENERGY GROUP F1503.4L GAS @.9622 F 989.8L CLR @1.0287 F 1390.4L MKD @.8877 SUN 397.8L CLR @1.0116 P 1239.8L CLR @1.0377 P 269.5L MKD @.9047 F 749.7L MKD @.9047 F 970.1L CLR @1.0377 F 1470.1L GAS @.9762 B 261.6L MKD @.9047 B 1415.7L CLR @1.037 B 277.6L GAS @.9762 F 474.8L MKD @.8997 F 1612.5L CLR @1.0327 F 1192.8L GAS @.9602
$491.55 $672.35 $604.55 $536.75 $570.65 $468.95 $615.85 $491.55 $333.35 $378.55 $435.05 $468.95 $423.75 $627.15 $468.95 $559.35 $491.55 $468.95 $672.35 $9,780.15 $1,472.02 $1,036.13 $1,255.98 $409.49 $1,309.18 $248.11 $690.19 $1,024.40 $1,460.36 $240.84 $1,494.93 $275.76 $434.70 $1,694.54 $1,165.48 $14,212.11
Total
$38,481.89
Total
$38,481.89
Total
$1,793,496.36
Page 71 of 102
TOWNSHIP OF SOUTH FRONTENAC
2020 Draft Budget
Including:
. High Level Summary of Changes . Summary
. Departmental Operating Budgets . Capital Budget . Linear Asset Construction . Reserve & Reserve Funds
For presentation: Thursday November 7, 2019
9:00AM Council Chambers
Hard copies distributed to Council on Tuesday, November 5, 2019 Please bring handout with you to Thursday’s session
Page 72 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Draft Budget High Level Summary of Changes Below is a high level summary of key changes from last year’s budget excludingtransfers to Reserves, transfers to Capital and inter-departmental transfers.
The listing below incorporates all items directed by Council, originally requested by staffand recommended by committees. Variances in presented budget
[Costs Savings Reduced Landfill Monitoring Costs
Reduced Streetlight Maintenance
-9, 310 -7, 040 -10,500 -9, 700
Reducedamountoftax levy to support capital budget
-205, 056
Reduced Barricades& Safety Materials Reduced Weed Spraying
-9,600 -9,400 -24,400 -10, 000 -4, 900 -8, 350
Remove Maintenanceto Non-TownshipFaciliites Reduced Trails Maintenance
Reduced Sidewalk Maintenance
Reduced Grading Reduced Boat Ramp Maintenance Reduced spending capital under $5, 000
-308, 256 Increased Revenues
OMPF Bank/investment Interest Civic Fees
Landfill Tipping Fees Planning Fees
-33, 000 -54, 000 -7,600 -10,000 -34, 500 -139, 100
Increased Costs
Current YearAsset Investment Reserve Impact (1% of current year levy)
200,427
Recycling/Garbage Collection
20, 010
Committed StaffingCosts incl Council & Vol. Firefighters
198,403 149,475 11,671 11,328
Winter Control - 3 Yearaverage + 2% Insurance
Humane Society Contract StaffTraining Computer Maintenance
26, 800
Fire Facilities- Contracted Services incl. SnowPlowing
22, 300 3,000 14, 000
Fluctuations across all departments
25, 243
Emergency Plan - Township Facilities
682, 656
Page 73 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Draft Budget High Level Summary of Changes Enhanced Services included in Budget Programming & Events Coordinator (Apr-Dec) less: Public Education Student
less: Camp Coordinator (May-June) Senior Planner (Apr-Dec) Light Equipment Operator (Sept-Dec) Additional Brushing Additional Hardtop Patching Additional Catch Basin, Curb & Gutter Maintenance
56,277 -12,566 -7, 462
Additional Shoulder Maintenance Additional Pavement Preservation Additional Washouts Maintenance
Additional Dust Layer Maintenance Additional Pavement Marking
36,249 92,059 25, 795 50, 000
15,000 0,000 7, 000
5, 000 10,000 5, 000 10, 000 266, 103
Total Increase to be raised by Taxation
501,403
[Other requests not included
|Solid Waste & Facilities Leadhand (July-Dec)
44, 514
[Additional Roadside Maintenance IWinter Festival
50,000 5, 000 2,500
|Project/event photographer - contracted services
102,014
Council Direction - 2% Taxpayer Im" Meeting Council’s direction of 2% taxpayer impact represents a $501 ,403 increaseon the overall Township levy. Several expenses in comparing 2019 budget to forecasted 2020 expenses go beyond a 2% increase requiring a reduction or changes to existing activities to meet this target. Some examples include: Winter Control Insurance
Kingston Humane Society Computer Maintenance Contracts
Fuel Utilities
149, 475 11, 671 11, 328 22, 300 12, 675 14, 767
|Someareaswithinthe budgetprovidefor estimateswherefigures have notyet been Ifinalized or issued to us: IFinal Assessment Roll from MPAC
|Garbage/Recycling Collections Contract Renewals estimated at 2%
|Conservation Authorities Levies estimated at 2%, except CRCA - received preliminary budget Recycling Processing estimated at 2% By-LawEnforcement Contract estimated at 2%
6.96% 5.00% 151.04% 10.60% 3. 00% 2. 90%
- 0% taxpayer impact
Page 74 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 Summary of Revenue and Expense
2019-2020Budget
Actuals
2019Budget
15-0ct-19
$
REVENUE
Property Taxation- Supplementary & PIL
User Charges
Licenses, Permits and Rents
Government Grants
2020 Budget
Variance
$
$
%
190,740
178, 500
195,000
1, 085,043
702, 509
1, 123, 170
38, 127
- 51%
741, 134
756, 587
868, 121
126, 987
- 13%
2, 258,928
2,253, 347
2, 596, 321
337, 393
- 94%
Grants from Other Municipalities
523,537
9, 253
543,919
20, 382
89%
Investment Income
282,500
457, 604
341, 500
59, 000
88%
Penalties and interest on taxes
372,300
268, 550
370, 000
-2, 300
-0.62%
Donations
31,500
70, 137
31,000
-500
-1.59%
Other
10, 000
17, 001
0
-10,000
-100. 00%
Transfers From Reserves/Reserve Funds
7, 690,812
411, 352
3, 918,503
-3,772, 309
-49. 05%
TOTAL Revenue
13, 186,494
5, 124, 840
9, 987,534
-3, 198,960
-24.26%
13
OPERATING EXPENSE
General Government
4, 873,801
4, 151, 086
4, 962, 636
88,835
82%
Protection to Persons and Property
4, 260
23%
Fire
2, 523,373
1,551, 288
2, 086,539
-436, 834
-17.31%
Police
3, 069, 022
2,308,790
3, 063,522
-5, 500
-0. 18%
Conservation Authorities
242, 017
231, 103
245, 167
3, 150
30%
Protective Inspectionsand Control
102, 679
57, 565
116,284
13, 605
25%
Emergency Measures
1, 550
581
1, 559
9
58%
Building Department
524, 099
376, 519
887,321
363, 221
30%
Transportation Services
RoadwayMaintenance
13,464,477
6,717, 748
1, 482, 354
-1, 982, 123
-14.72%
Winter Control
2, 148,603
2, 038,273
2,298, 078
149,475
96%
Environmental Services
WaterSystem
614, 327
86, 293
437, 700
-176,627
-28. 75%
Solid Waste Management
2, 977, 914
2, 099, 338
2, 545,261
-432,653
-14.53%
Parts, Recreation and Cemeteries
1, 857, 589
864, 948
1, 559,481
-298, 108
-16. 05%
Planning and Development
528, 731
301,750
544, 725
15, 994
02%
TOTALExpense
32,928, 183
20, 785,283
30,230, 625
-2,697,557
-8. 19%
TO BE RAISEDBY TAXATION
19, 741, 688
15, 660, 443
20, 243, 091
501,403
- 54%
IIMPACT ON TAXPAYER: [BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF
|THETAX BILLONA $267,538 PROPERTVWILLINCREASE2.0%WHICH EQUALS$31.49
Page 75 of 102
TOWNSHIP OF SOUTH FRONTENAC
2020 Budget - October 29, 2019 General Government Detail
2019-2020Budget
Actuals
2019Budget
15-0ct-19
$
2020 Budget
Variance
$
$ %
GENERALMUNICIPALACTIVITY
Revenue
Taxation - Supplementary & PIL
Government Grants
1, 519, 500
Investment Income
Penalties and interest on taxes
190, 740
178, 500
195, 000
4, 260
- 23%
679, 354
1, 552, 500
33, 000
- 17%
280, 000
448, 138
334, 000
54, 000
19.29%
372, 300
268, 550
370, 000
-2, 300
-0. 62%
Other
0
20
0
0
00%
Transfer from Reserves
0
0
0
0
00%
Total Revenue
2, 362, 540
2, 574, 563
2, 451, 500
88, 960
- 77%
,
- Expense
- Operations
0
61
- Transfer to Reserves
2, 216, 384
2, 733, 513
2, 416, 811
00 200, 426
00%
04%
Total Expense
2,216,384
2, 733, 574
2, 416, 811
200, 426
04%
TOTAL GENERAL MUNCIPAL ACTIVITY
-146, 156
159,011
-34, 689
- Grants from Other Municipalities
14, 000
9, 253
14, 000
0
0.00%
- Transfer from Reserves
38, 597
0
55, 000
16, 403
50%
Total Revenue
52,597
9,253
69, 000
16,403
- 19%
184, 770
134, 064
190, 625
5,855
- 17%
111, 467 . 76. 27%
COUNCIL
Revenue
Expense
Remuneration
Benefits
6, 096
5, 082
6, 129
33
53%
Memberships, Training and Travel
36, 500
23, 945
35, 380
-1, 120
-3.07%
- Communications
11,686
11,430
11, 794
108
92%
Council Operations
33, 668
21, 172
32, 926
-742
-2. 20%
- Grants * (see details bottom of next page)
227, 597
61,567
201,650
-25, 947
-11. 40%
0
0
50, 000
50, 000
100.00% 0. 00%
- Transfer to Capital
- Transfer to Reserves
10, 000
10, 000
10, 000
0
- Total Expense
510,317
267,259
538, 504
28, 187
52%
TOTAL COUNCIL
457, 720
258, 007
469, 504
11, 784
57%
ELECTIONS 32
Revenue
- User Charges
- Transfer from Reserves
- Total Revenue
500
- 00%
0
0.00%
500
0
00%
Expense
Remuneration
0
0
0
00%
Benefits
0
0
0
00%
Memberships, Training and Travel
0
0
0
00%
Communications
0
0
0
00%
Elections Operations
0
0
0
00%
Transfer to Reserves
25, 000
25, 500
25, 000
0.00%
- Total Expense
25, 000
25, 500
25, 000
00%
TOTAL ELECTIONS
25, 000
25, 000
25, 000
- 00%
Page 76 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 General Government Detail
2019-2020Budget
Actuals
2019Budget
15-0ct-19
2020 Budget
Variance
$
$ %
$
- CORPORATE SERVICES
- Revenue 26, 000
30, 102
29, 400
3,400
13.08%
1, 200
1, 172
1, 250
50
17%
Government Grants
0
0
0
0
00%
Other
0
0
0
0
00%
Transfer from Reserves
219,500
37, 696
75, 000 -144,500
-65.83%
- Total Revenue
246, 700
68,969
105,650 -141,050
-57. 17%
- Remuneration
774, 238
574, 349
804, 834
30, 596
95%
Benefits
244, 604
183, 395
263, 200
18, 596
- 60%
0
0
0
0
- 00%
36, 170
30, 215
51, 728
15, 558
01%
Communications
45, 591
46, 754
49, 259
3, 668
8.05%
- Professional and Consulting Fees
200, 025
32, 892
56, 600 -143,425
-71. 70%
- Administrative Operations
131, 016
110, 924
134, 195
3, 179
- 43%
75, 000
-69, 500
-48. 10%
User Charges
Licenses, Permits and Rents
Expense
Inter Departmental Transfer
Memberships, Training and Travel
Transfer to Capital
144, 500
31, 399
- Total Expense
1, 576, 145
1, 009, 927
1, 434, 816 -141, 328
-8. 97%
- TOTAL CORPORATE SERVICES
1, 329, 445
940,958
1, 329, 166
-278
-0. 02%
216,534
165,955
217, 371
837
0.39%
0
ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Donations
0
0
0
00%
Transfer from Reserves
253, 418
922
252, 500
-918
-0. 36%
- Total Revenue
469, 952
166, 877
469, 871
-81
-0.02%
2, 658
3, 127
720
-938
-35. 29%
410
699
423
13
19%
92%
Expense
Remuneration
Inter Departmental Transfer
Professional and Consulting Fees
,
5, 450
3, 665
5, 500
50
- Facilities Operating Costs
183, 511
100,824
188, 617
5, 106
78%
Transfer to Capital
253, 418
1, 510
252, 500
-918
-0.36%
- Transfer to Reserves
100, 509
5, 000
98, 745
-1, 764
-1.75%
- Total Expense
545, 955
114, 825
547, 505
1, 550
28%
TOTALADMINISTRATIVEFACILITIES
76, 003
-52, 052
77,634
1,631
- 15%
1, 742, 012
1, 330, 924
1,866,615 124,603
15%
Total General Government Explanation of SignificantVariances Line5
Interest Income
Line 12
In year Asset Investment Reserve (AIR) contribution
Council - Grantsto Organizations/lndividuals(line 26) Private Lanes
100.000
New Leaf Link
- 000
South Frontenac Community Services (SFCS)
15, 000
Miscellaneous
10.000
Community Grants
35, 000
BradshawSchool Visits
2, 000
SFCS- Senior’sActive Living
12,000
Inverary Youth
1, 650
Seniors & Law Enforcement Together (SALT)
7, 500
High School - Graduation Total
500 187, 650
Page 77 of 102
TOWNSHIP OF SOUTH FRONTENAC
2020 Budget - October 29, 2019 Protection to Persons and Property Detail
Actuals
2019Budget
2019-2020 Budget
15-0ct-19
2020 Budget
Variance
$
FIRE
Revenue
- User Charges
69, 500
9,237
72, 500
3, 000
32%
Grants from Other Municipalities
0
0
0
0
00%
Other
0
9, 311
0
0
00%
Transferfrom Reserves
768, 461
187,056
119, 100
-649, 361
-84.50%
Total Revenue
837, 961
205,604
191,600
-646, 361
-77. 13%
Expense
Remuneration
677,619
438,098
769,291
91,672
53%
Benefits
90, 691
66,620
103,421
12,730
04%
Memberships, Training and Travel
41, 800
8,905
42, 300
500
1.20%
- Communications & Public Education
74, 854
41, 150
60, 063
-14,791
-19.76%
- Professional and Consulting Fees
2, 500
4,033
3, 000
500
00%
Fire Operations
266,222
197,357
276,401
10, 179
82%
Transferto Capital
777, 361
207,352
222, 000
-555,361
-71.44%
- Transfer to Reserves
414,500
427,795
415,000
500
12%
Total Expense
2, 345,547
1, 391, 309
1, 891,476
-454, 070
-19.36%
- TOTAL FIRE
1,507, 585
1, 185,705
1, 699,876
192,291
12.75%
- Facilities Operating Costs
168, 826
151, 312
184,602
15, 776
9.34%
- Total Expense
168,826
151,312
184, 602
15, 776
34%
TOTALFIRE FACILITIES
168,826
151,312
184,602
15,776
9.34%
- 911 Operations
9, 000
8,667
10,460
1,460
16.23%
- Total Expense
9, 000
8,667
10, 460
1,460
16.23%
- TOTAL911 SERVICE
9,000
8, 667
10,460
1,460
16.23%
1,685,412
1,345,684
1, 894,939
209, 527
43%
FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE
Explanation of Slanificant Variances
Line 9/10
Compensation Adjustments & Annualize 2019 position
Line 21
Snow Plowing /Insurance
Line 26
New 2020 Contract
Page 78 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 Protection to Persons and Property Detail
2019-2020 Budget
Actuals
2019Budget
15-0ct-19
2020 Budget
$
$
Variance 0^ fo
POLICE 2.
Revenue
User Charges
Government Grants
10,500
4, 882
0
4, 659
0
0
- 00%
Transfer from Reserves
55, 500
0
45, 000
-10,500
-18.92%
Total Revenue
66, 000
9, 541
54, 000
-12, 000
-18. 18%
Expense
Remuneration
1, 200
50
1, 200
0
00%
Memberships, Training and Travel
9, 000
-1, 500
-14.29%
900
75
900
0
00%
Communications
1, 500
793
1, 500
0
00%
Police Operations
3, 056, 582
2, 299, 603
3, 051, 082
-5, 500
-0. 18%
- Total Expense
3, 060, 182
2, 300, 521
3, 054, 682
-5, 500
-0. 18%
- TOTAL POLICE
2, 994, 182
2, 290, 979
3, 000, 682
6, 500
0.22%
- Government Grants
8, 840
8, 270
8, 840
00%
Total Revenue
8, 840
8, 270
8, 840
0.00%
- Ride Operations
8, 840
8, 270
8, 840
00%
Total Expense
8, 840
8, 270
8, 840
0.00%
- RIDE PROGRAM
Revenue
Expense
TOTAL RIDE PROGRAM
Total Police
00%
2, 994, 182
2, 290, 979
3, 000, 682
6, 500
- 22%
1, 700
0
00%
CONSERVATION AUTHORITIES
Expense
Remuneration
1, 700
1, 100
- Conservation Authority Transfers
240, 317
230, 003
243, 467
3, 150
31%
Total Expense
242, 017
231, 103
245, 167
3, 150
30%
TOTAL CONSERVATION AUTHORITIES
242, 017
231, 103
245, 167
3, 150
- 30%
Explanation of Significant Variances Line 26
ConservationAuthorities- basedon estimateexceptCRCAdraftbudget
Page 79 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 Protection to Persons and Property Detail
Actuals
2019-2020 Budget
2019Budget
15-0ct-19
$
$
2020 Budget
Variance o/
1
PROTECTIVE INSPECTIONS AND CONTROL
Revenue
User Charges
5,625
3, 829
5, 500
-125
-2. 22%
Licenses, Permits and Rents
51, 450
49, 789
50, 750
-700
-1. 36%
Government Grants
10, 000
1, 714
10, 000
0
00%
Other
0
0
0
0
00%
Total Revenue
67, 075
55, 332
66, 250
-825
-1. 23%
Expense
Inter Departmental Transfer
0
0
0
0
00%
Memberships, Training and Travel
12, 500
5, 961
12, 740
240
92%
Communications
2, 925
448
2, 925
0
0.00%
- Professional and Consulting Fees
4, 500
1, 119
5, 000
500
11%
Protective Operations
82, 754
50, 037
95, 619
12, 865
55%
Transfer to Reserves
0
0
0
0
00%
Total Expense
102, 679
57, 565
116, 284
13, 605
25%
TOTAL PROTECTIVEINSPECTIONSAND CONTROL
35, 604
2, 233
50, 034
14, 430
53%
EMERGENCYMANAGEMENT
Revenue
Transfer from Reserves
00%
Total Revenue
00%
Expense
Remuneration
200
331
250
50
98%
Memberships, Trainingand Travel
200
0
250
50
98%
Communications
450
251
459
9
- 00%
-100
-14. 28%
- Emg Management Operations
700
0
600
- Total Expense
1, 550
581
1, 559
58%
TOTAL EMERGENCY MANAGEMENT
1, 550
581
1, 559
- 58%
Explanation of Significant Variances Line 13
Humane Society new contract
Page 80 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019
10
Protection to Persons and Property Detail
Actuals
2019Budget
2019-2020 Budget
15-0ct-19
2020 Budget
$
$
Variance
BUILDING
Revenue
User Charges
13, 975
10,865
13,470
-505
-3. 61%
Licenses, Permits and Rents
400, 450
467, 129
525, 300
124, 850
18%
Government Grants
0
0
244, 062
244, 062
100.00%
Other
10, 000
600
0
-10,000
-100. 00%
Transfer from Reserves
76, 955
0
81, 354
4, 399
- 72%
Total Revenue
501,380
478, 594
864, 186
362, 806
- 36%
290, 735
221,215
304, 718
13, 983
- 81%
97,856
66,487
100, 888
3, 032
- 10%
0
0
0
0
0.00%
- Memberships, Training and Travel
10, 150
7,897
17, 900
7, 750
36%
Communications
4, 694
2, 634
4,653
-41
-0. 87%
- Professional and Consulting Fees
15, 000
534
5,000
-10, 000
-66. 67%
- Building Operations
61, 946
43, 617
62,037
91
15%
Transferto Capital
0
0
325,416
325,416
00%
Transfer to Reserves
21, 000
21, 000
43,574
22,574
107.50%
- Total Expense
501,380
363,386
864, 186
362, 806
36%
Expense
Remuneration
Benefits
Inter Departmental Transfer
TOTAL BUILDING
-115,209
-125. 00%
CIVIC NUMBERS
Revenue
User Charges
2, 600
3, 268
10, 000
7, 400
61%
Total Revenue
2,600
3, 268
10, 000
7,400
284.61%
- Remuneration
15,295
9, 042
15,601
306
00%
Benefits
5, 304
3, 094
5, 410
106
00%
Civic Numbers Operations
2, 120
998
2, 124
4
19%
Total Expense
22, 719
13, 134
23, 135
416
83%
TOTAL CIVIC NUMBERS
20,119
9,866
13, 135
-6,984
-34.71%
- TOTAL BUILDING
20, 119
105,343
13, 135
-6,985
-34.72%
3, 765, 237
5, 205, 515
226, 631
4.55%
Expense
Total Protection to Persons and Property Detail
4, 978, 884
.
Explanation of SignificantVariances Line 4
Projected Building Permit Revenues
Line 12
Training Requirements
Line 22
Projected Civic Revenues
Page 81 of 102 11
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 Transportation Services Detail
2019-2020Budget
Actuals
2019Budget
15-0ct-19
2020 Budget
Variance
$
%
ROADS 2.
Revenue
User Charges
50, 043
8,459
10, 000
-40, 043
Licenses, Permits and Rents
54, 000
56,426
55, 100
1, 100
2.04%
Government Grants
499, 738
416,448
558,412
58, 674
74%
Grants from Other Municipalities
509, 537
0
529, 919
20, 382
4.00%
Other
0
30,435
0
0
00%
Transfer from Reserve
4,466,544
52,417
2, 587, 000
-1,879, 544
^2. 08%
Total Revenue
5, 579,862
564, 185
3, 740, 431
-1,839, 431
-32. 97%
-80.02%
Expense
Remuneration
338,868
958, 775
1, 382, 037
43, 169
3.22%
Benefits
457,919
358,649
489, 198
31,279
6.83%
Inter Departmental Transfer
-878,057
-835,915
-907,250
-29, 193
3.32%
- Memberships, Training and Travel
40, 000
25,428
42, 500
2,500
6.25%
53, 155
34, 323
54, 003
848
1.60%
39, 000
7, 365
39,850
850
- 18%
,
Communications
- Professional and Consulting Fees
Roads Operations * (see details below)
2, 769, 049
2, 296, 990
2, 810,015
40, 966
1.48%
Transfer to Capital
9, 134, 544
3, 273, 575
7, 062,000
-2, 072, 544
-22.69%
Transfer to Reserves
510,000
598, 560
510,000
0
0.00%
- Total Expense
13,464, 479
6, 717, 750
11,482,354
-1, 982, 125
-14.72%
- TOTAL ROADS
7,884,616
6,153,566
7, 741, 923
-142, 694
.
81%
WINTERCONTROL
Expense
Remuneration
422, 060
326, 842
445,292
23, 232
50%
Benefits
147, 882
96, 108
140,683
-7, 199
-4.87%
Inter Departmental Transfer
508, 161
498, 297
525, 909
17,748
3.49%
Winter Control Operations
1, 070, 500
1, 117,026
1, 186, 194
115,694
10.81%
Transfer to Capital
Total Expense
0
0
0
0
- 00%
2, 148, 603
2, 038,273
2,298,078
149,475
6.96%
- TOTALWINTERCONTROL
2, 148,603
2, 038, 273
2,298,078
149,475
6.96%
Total Transportation Services
10,033,219
8, 191, 839
10, 040, 001
6,782
0.07%
*Roads Operations Breakdown (line 16)
YTD Actual
2019-2020 Budget
2019Budget
15-0ct-19
2020 Budget
$
$
$
Variance
$
%
Maintenance - Structures
21, 508
22, 001
22,283
775
60% I
Roadside Maintenance
462, 500
418,415
494,800
32, 300
6.98% I
Hardtop Maintenance
333, 000
351, 584
355, 100
22, 100
6.64% I
Loose Top Maintenance
267, 000
287, 589
272,600
5, 600
10%|
Safety Devices
334, 250
207, 261
324,925
-9, 325
-2.79% I
Street Lights
51, 000
26, 661
42,540
-8,460
-16.59%|
Overhead
1,299, 791
983, 478
1, 297, 767
-2, 024
-0. 16% I
TOTAL ROADSMAINTENANCE
2,769,049
2,296,990
2, 810, 015
40,966
1.48%|
Explanation of SignificantVariances Line 5
OCIF increase
6
Forecasted County FGT
10/11
CompensationAdjustments, Annualize2019 position & newposition
29
3 yearaverage + 2%
16/33
Increased brushing. Reduced Weed Spraying
16/34
Increased Hardtop Patching
16/35
IncreasedWashout& Dust LayerMaintnenance, ReducedGrading
Page 82 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019
12
Environmental Services Detail
WATER SYSTEM
Revenue
2019-2020 Budget
Actuals
2019Budget
15-0ct-19
2020 Budget
$
$
$
377, 900
251, 993
385, 300
7,400
- 96%
2,400
2, 000
2,400
0
- 00%
0
0
- 00%
Variance o/ fo
User Charges
Licenses, Permits and Rents
Government Grants
0
0
Other
0
-30, 000
Transfer from Reserves
234, 028
478
50, 000
-184, 028
-78. 64%
Total Revenue
614, 328
224, 471
437, 700
-176, 628
-28. 75%
Expense
Remuneration
1, 422
6, 844
3, 100
1, 678
- 02%
470
716
485
15
- 18%
00
00%
Inter Departmental Transfer
Communications
5, 300
4, 137
5, 376
76
43%
Professional and Consulting Fees
190, 000
21, 469
193, 800
3, 800
00%
Water System Operations
78, 932
52, 649
81, 942
3, 010
81%
Transfer to Reserves
104, 176
0
102, 997
-1, 179
-1. 13%
Transfer to Capital
234, 028
478
50, 000
-184, 028
-78. 63%
Total Expense
614, 327
86, 293
437, 700
7, 400
20%
TOTAL WATER SYSTEM
-1
-138, 178
1
00%
SOLID WASTE AND FACILITIES MANAGEMENT
Revenue
User Charges
344, 800
243, 138
362, 700
17, 900
19%
Government Grants
212, 850
104, 934
214, 507
1, 657
78%
Other
0
600
Transfer from Reserves
Total Revenue
Expense
00
- 00%
561, 700
78, 848
28, 500
-533, 200
-94. 93%
1, 119,350
426, 920
605, 707
-513, 643
-45. 89%
Remuneration
254, 029
266, 952
300, 426
46, 397
26%
Benefits
87, 540
89, 074
98, 085
10, 546
05%
Inter Departmental Transfer
51, 280
16, 138
52, 890
1, 610
14%
Memberships, Training and Travel
1, 600
5, 503
2,200
600
50%
Communications
22, 598
6, 909
22, 815
217
96%
Professional and Consulting Fees
109, 000
62, 867
99, 890
-9, 110
-8. 36%
SolidWaste ManagementOperations
1, 850, 168
1, 343, 717
1, 900, 455
50, 287
72%
Transfer to Capital
561, 700
275, 445
28,500
-533,200
-94. 93%
Transfer to Reserves
40, 000
32, 733
40, 000
0
00%
Total Expense
2, 977, 914
2, 099, 338
2,545,261
-432,653
-14.53%
TOTALSOLIDWASTEMANAGEMENT
1, 858, 564
1, 672, 419
1,939, 554
80, 990
36%
Total Environmental Services
1, 858, 564
1, 534, 240
1,939, 554
80, 990
- 36%
Explanation of SignificantVariances Line 21
Portland Tipping Fees & Bag Tag Revenue
Line 27/28
CompensationAdjustmentsandjob costingallocations Recycling/Garbage/HHWcontracts, KARCprocessing
Line 33
MOE requirements
Page 83 of 102
TOWNSHIP OF SOUTH FRONTENAC
13
2020 Budget - October 29, 2019 Parks, Recreation and Cemeteries Detail
Actuals
2019Budget 1.
PARKS AND RECREATION PROGRAMS
Revenue
2019-2020 Budget
15-0ct-19
2020 Budget
$
$
Variance
$
%
User Charges
53, 500
56, 439
56,800
3,300
Government Grants
8, 000
37, 968
8,000
0
00%
Donations
6, 500
50, 970
6,000
-500
-7. 69%
17%
Other
0
6, 035
0
0
0.00%
Transfers From Resenres/Reserve Funds
22,000
14,619
135,000
113,000
513.64%
Total Revenue
90, 000
166, 031
205, 800
115, 800
128.67%
Expense
Remuneration
173,943
146,610
197, 741
23, 799
13.68%
Benefits
25,818
37, 080
41, 524
15, 707
60.84%
Inter Departmental Transfer
5, 800
310
5, 982
182
14%
Memberships, Training and Travel
12, 365
7, 821
11, 540
-825
-6.67%
Communications
16,241
13, 331
16,484
243
1.50%
Professional and Consulting Fees
100
40
100
0
- 00%
92, 770
138,037
78, 655
-14, 115
-15. 22%
0
0
0
0
- 00%
22, 000
14,619
135, 000
113,000
513.64%
0
0
0
0
0.00%
Parksand Recreation Programs- Operations
Grants
Transferto Capital
Transfer to Reserves
Total Expense
349,036
357,849
487, 027
137,990
53%
TOTAL PARKSAND RECREATIONPROGRAMS
259,036
191,818
281,227
22, 190
57%
PARKSAND RECREATIONFACILITIES
BUILDINGS
Revenue
User Charges
100.00%
Licenses, Permits and Rents
Government Grants
Grants from Other Municipalities
Donations/Contributions
Transfer from Reserves
Total Revenue
Expense
500
1, 860
1,000
500
14,350
13, 820
15,200
850
- 92%
0
0
0
0
0.00%
0
0
0
0
0.00%
25,000
18, 167
25, 000
0
0.00%
725, 399
24, 581
37, 000
-688, 399
-94. 90%
765, 249
58,428
78,200
-687,049
-89.78%
Remuneration
6, 000
12, 505
5, 337
-663
-11.05%
Benefits
1, 972
3,251
3, 941
1, 969
85%
Inter Departmental Transfer
7, 700
7, 146
7, 942
242
14%
Communications
810
739
826
16
1.98%
Professional and Consulting Fees
4, 500
1,687
4, 500
0
00%
Building Operations
193, 107
110, 295
192, 534
-573
-0. 30%
Transferto Capital
750, 399
61, 101
62,000
-688,399
-91.74%
Total Expense
964,488
196, 723
277, 080
-687,408
-71.27%
TOTAL BUILDINGS
199,239
138, 295
198,880
-359
-0. 18%
Page 84 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019
14
Parks, Recreation and Cemeteries Detail
PARKS
Revenue
User Charges
Licenses, Permits and Rents
2019-2020Budget
Actuals
2019Budget
15-0ct-19
2020 Budget
$
$
Variance
$
%
0
2, 411
2, 000
2, 000
- 00%
750
296
750
0
0.00%
Government Grants
0
0
0
0
0.00%
Donations/Contributions
0
1,000
0
0
0.00%
Other
0
0
0
0
0.00%
Transfer from Reserves
172, 710
14, 735
425, 000
252, 290
08%
Total Revenue
173,460
18, 443
427, 750
254,290
146.60%
Expense
Remuneration
32,000
31, 904
16, 805
-15, 195
-47.49%
Benefits
10, 518
6, 386
3, 306
-7,212
-68.56%
Inter Departmental Transfer
28, 650
19, 059
29, 548
898
13%
Professional and Consulting Fees
3, 750
2, 777
3, 750
0
0.00%
Parks Operations
133, 793
73, 852
128,721
-5, 072
-3.79%
Transfer to Capital
172, 710
34, 514
425, 000
252,290
146.08%
Total Expense
381,421
168,492
607, 130
225, 709
18%
TOTAL PARKS
207,961
150,048
179,380
28, 581
-13.74%
ARENA
Revenue
User Charges
0
0
0.00%
Transfer from Reserves
28, 049
28,049
100.00%
Total Revenue
28, 049
28, 049
100.00%
Expense
Remuneration
Transferto Others
Transfer to Reserves
.
1, 200
400
750
-450
-37. 50%
87, 954
87, 958
117,762
29, 808
- 89%
0
0
0
0
- 00%
Total Expense
89, 154
88,358
118,512
29, 358
93%
TOTALARENA
89, 154
88,358
90, 463
1,309
1.47%
TOTAL PARKSAND RECREATIONFACILITIES
496,354
376,701
468, 723
-27, 631
-5. 57%
TOTAL PARKSAND RECREATION
755,390
568, 520
749,950
-5,440
-0. 72%
CEMETERIES
Revenue
User Charges
38, 000
32, 950
39, 000
1, 000
2.63%
Investment Income
2, 500
9, 466
7, 500
5, 000
200.00%
Donations
0
0
0
0
100.00%
Transfer From Reserves
0
0
0
0
00%
Total Revenue
40, 500
42, 416
46, 500
6, 000
- 81%
73,490
53, 527
69, 732
-3, 757
-5. 11%
0
0
0
0
100.00% 100.00%
.
Expense
Cemetery Operations
Transferto Capital
Transfer to Reserves
0
0
0
0
Total Expense
73,490
53, 527
69,732
-3, 757
-5. 11%
TOTAL CEMETERIES
32,990
11,111
23, 232
-9, 757
-29. 58%
86
Total Parks, Recreation and Cemeteries
788,380
579,630
773,182
-15,198
-1. 93%
Explanation of Significant Variances
Line 10/11
Compensation Adjustments, NewPosition
Line63/67
Arena Capital Costs, offset from Reserves
Page 85 of 102
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - October 29, 2019 Development Services
15
Actuals
2019-2020 Budget
15-0ct-19
2019Budget
2020 Budget
Variance
$
Development Services
Revenue
o/
User Charges
92, 100
42, 576
Government Grants
0
0
Grants from Other Municipalities
0
000
Transfer from Reserves
96, 000
0
0
Total Revenue
188, 100
42, 576
126, 500
-61, 600
-32. 75%
Expense
Remuneration
228, 028
171, 973
311, 654
83, 626
67%
Benefits
75, 438
54, 682
101,588
26, 149
34.66%
Inter Departmental Transfer
0
0
0
0
00%
Memberships, Training and Travel
19, 600
10, 156
25,200
5, 600
57%
Communications
7,472
3, 574
7, 509
37
49%
Professional and Consulting Fees
61, 908
8,275
43, 000
-18, 908
-30. 54%
PlanningOperations
40, 285
22, 206
55, 774
15, 489
38.45%
Transfer to Capital
96, 000
30, 883
0
-96, 000
-100. 00%
Transfer to Reserves
0
0
0
0
00%
Total Expense
528,731
301, 750
544, 725
15, 994
02%
TOTAL Planning and Development
340, 631
259, 174
418,225
77, 593
- 78%
126,500
34,400
- 35%
00
0.00% 0. 00%
-96, 000 -100. 00%
Explanation of SignificantVariances Line3
Planning Fees increase
Line 9/10
CompensationAdjustements, NewPosition
Line 12
Training/Mileage for New Position
Line 15
Desk& Equipmentfor NewPosition, ComputerMaintenanceContract
Page 86 of 102
1 2020 CAPITAL BUDGET
4 GENERAL GOVERNMENT 5 Corporate Services 6 New Projects 7 Council Projectors
Budgeting softwareincl reporting, selfserve and 8
metrics
9 10 11
Town Hall - Upgrade Electronic Sign Branding Strategy and Implementation Service Delivery Review
PROJECT
TOTAL
2020
YEAR(S)
PROJECT
BUDGET
PROPOSED FINANCING TAX LEVY
RESERVES
OTHER
2020
7, 500
7, 500
7, 500
Working Funds
2020
50, 000
50, 000
50, 000
Working Funds
2020
45, 000
45, 000
45, 000
2020/21 40,000 2020_50, 000
12 Total - CorporateServices
Infrastructure Reserve
25,000 25,000 50, 000_50, 000
192, 500
177, 500
177, 500
Working Funds Working Funds re: Modernization Fund
13
14 PROTECTIVE SERVICES 15 Building 16 New Projects
Inspection Truck - convert to SUV (replace 2011 ChevColorado 152,000 kms)
2020
50, 000
50, 000
50, 000
Planning/Building Software & Support
2020/21
340, 416
275, 416
31, 354
244, 062 Building Reserve/ RED & RIIEO Funding
390, 416
325, 416
81, 354
244, 062
2020
48, 000
48, 000
2020
63, 000
63,000
63, 000
2020
28, 800
28,800
2020
28,800 25,000 18,000
2020
10, 000
2020
7,200
2020
30 Sub-total
12, 000 212, 000
10,OUU 7, 200 12, 000 212, 000
109, 000
12, 000 103, 000"
0
31 Total - Protection Services
_602, 416
537, 416
109, 000
184, 354
244, 062
40, 000
40, 000 65, 000 290, 000 50, 000 30, 000
40, 000 65, 000 290, 000 50,000 30,000 50,000
PW - Equipment Reserve PW - Equipment Reserve PW - Equipment Reserve Infrastructure Reserve Infrastructure Reserve Infrastructure Reserve 50, 000 Main Street Funding
18
19 Sub-total 20 Fire
21 New Projects 22 SUV- Assistant Fire Chief Volunteer Firefighters Standardized Uniforms & Safety Boots (125) Radio Repealers - 1st Run Pumpers (8) Bunker Gear (10) Hoses and Appliances - Replacement Forceable Entry - Training Prop Drone - DJI Enterprise
BreathingApparatusBench Tester
2020
32
33 TRANSPORTATION DEPARTMENT 34 New Projects 35 New Truck/SUV-replace Truck 13-56 36 3/4 Ton Truck - replace Truck 12-52 37 Tandem Truck - Replace Tandem 01-14 38 Electronic Sign - Sydenham Road & Keeley 39 Streetlights - New 40 Guiderail Upgrades “1 Village(s) Revitalization 42
2020 2020 2020
65,000
2020-29
290, 000 50, 000 370, 000 500, 000
2021
50,000
2020 2018-2029
Linear Asset Construction-Villages/Local
Roads/Arterial Roads(separate Listing)
43 Total
25,000 18,000
Building Equipment Reserve
48, 000
Fire Equipment Reserve
25,000
Fire Equipment Reserve Fire Equipment Reserve
18, 000 10, 000
7,200
50,000 50, 000
Infrastructure
10, 420, 800 6, 375, 000 3, 386, 669 1, 950, 000
1, 038, 331
11, 785, 800 6, 950, 000 3, 386, 669 2, 475, 000
1, 088, 33T
AIR 900,000 DCF 550,000 FGT 500, 000 OCIF 508, 412 County FGT 529, 919
44 SYDENHAM WATER 45
Mechanical,instrumentation and eletrical upgrades (Utilites Kington recommended)^
2020
46 Total
47 ENVIRONMENTALSERVICES
50, 000
50, 000
50, 000
50, 000
50,000
50, 006”
8, 500 20, 000 28, 500 78, 500
8, 500 20, 000 28, 506~ 78, 500
Infrastucture Reserve Infrastucture Reserve
48 Sanitation-Disposal 49 Salem WDS- Vegetation & Benthic Monitoring
2020
8,500
50 GreenBayWDS- AdditionalMonitoringWells
2020
20, 000 28, 500 78, 500
51 Sub-total 52 Total 53
Water Reserve
54 TOWNSHIPFACILITIESMANAGEMENT 55 New Projects 56 Townhall - Charging Station for Electric Vehicles
2020
30, 000
30, 000
30, 000
Federal Gas Tax
57 Townhall- AccessibleEntranceRamp & FrontStep
2019-20
125, 000
115, 000
115,000
Facilities Reserve
^
furnace
2020
50, 000
50, 000
50, 000
Facilities Reserve
Verona Medical Clinic - Design 2nd floor accessible
Townhall- LowerFloorrenovations/reconfiguration &
2020
5,000
5,000
5,000
Facilities Reserve
60 61
Glendower Hall- Gravel Parking Lot Extension KeeleyAdmin Office - Window Replacement
2020
15,000
15, 000
2020
62
Radon Abatement - various facilities
2020
12, 000 100, 000 10, 000 450, 000 797, 000
15, 000 12, 000 100, 000
Facilities Reserve Facilities Reserve Facilities Reserve Facilities Reserve
100, 000 437, 000
2020
100, 000
100, 000
100, 000
2020
40, 000
40, 000
40, 000
2019-2020
40,000
10, 000
10, 000
2020
10,000
10,000
10,000
entrance
63 Verona Fire Hall - Repairsto Septic System e4_Keejey Road Improvements
2020 2019-2020
65 Total
67 RECREATION es New Projects 69 Centennial Park - Ice Stock Dedicated Lanes Centennial Park - Resurface & Paint - Pickle Ball & 70
Tennis Courts
Gerald Ball Park- Resurface& Paint- PickleBall & 72
Tennis Courts Point Park - Paint - Pickle Ball Point Park - Pedestrian Access to Tennis Court &
12,000
10,000 0
100, 000 10, 000 100, 000 437, 000
Infrastructure Reserve
Dev Charges Parkland Parkland Parkland
Pickle Ball
2020
25, 000
25, 000
25,000
74
point Park - Additional Dock for paddle sports
6, 000
Davidson Beach - Access Road to swim area
76 InveraryBall Park- Field Lighting Requirements
200, 000
2020
200,000 6,000
6, 000 200, 000
6,000
75
2020 2020
6,000
^
6,000
Parkland
2020
40, 000
40, 000
40, 000
Parkland
2020
5,000
5, 000
5,000
Parkland
2020
10,000
10, 000
10, 000
Parkland
2019-20
30,000
25, 000
25,000
Parkland
2020
30, 000 542,000
30, 000 507,000
30, 000 507,000
Dev Charges
176, 000 15, 000 191, 000
140, 000 15, 000 155, 000
140,000
Federal Gas Tax Federal Gas ax
PlaygroundRubberizedSurfaces& Equipment various sites
yg Bowes/Centennial/PointBall Diamonds-Designof accessible washrooms
yg Bowes/Centennial/lnverary/PointBall DiamondsLighting key switches & timers - Safety concern
eo Boat LaunchUpgrades- Shipyards 81
Recreation Master Plan 82 Total - Recreation 83
0
Infrastructure Reserve Parkland Infrastructure Reserve
84 PLANNING B5 86
New Projects Official Plan
B7 CommunityBenefitChargeStrategy 88 Total - Planning 89
TOTALS
2019-2021 2020
0
15.000 155, 000
14,189,216 8,842,416 3,495,669 4,014,354 1,332,393
Page 87 of 102
1 2020 CAPITAL BUDGET 2
PROJECT
TOTAL
2020
3
YEAR(S)
PROJECT
BUDGET
ARENA- basedon grantsubmission to ICIP- separate report & presentation CondenserUnit replacement/Towerupgrades 2020 120,000 120,000 Plate Heat Exchanger(ChillerSystem) 2020 150,000 150,000 Brine Pump Package Floor Flushing and glycol charge Contingency
2020 2020 2020
Total 2020_ 10 11 12 13
|Arenafloor/boards replacement Contingency Total 2021 Total 2020/2021
25, 000 10, 000 76, 250
25, 000 10, 000 76, 250
381,250
381,250
2021 2021
770, 000 192, 500
2020/2021
1, 343, 750
962,500
PROPOSEDFINANCING TAX LEVY
RESERVES
OTHER
SF share CF & Grant
59, 991
151, 452 211, 443
321, 259 Grant 73. 33%/Central 10. 93%/SF 15. 74%
811, 048 1, 132, 307
Page 88 of 102 1 Year 2020 2|Linear Asset Construction Schedule
3|New Projects
BuckBayRoad Bridge BunkerHill Road Bridge ICarrying Place Road Deyos Road Fish Creek Road Bridge
Replace and widen for two lanes Removal, Close Road at Structure Complete Pitching and Surface Road, End to Fire Hall Complete Pitching Design 2019 - 2020, Replace 2020
Hinchinbrooke Road Hinchinbrooke Road Culvert
Designin 2020, Relocate Poles. Complete 2021
Northshore Road
Reconstmction from North Shore Crescent to Leland Rd
IPerth Road at Buck Lake - Design
Design for culvert replacement, Widen, Boat Launch
IPetworth Road Road 38 at Portland WDS
Kerr Road to Road 38. Reconstruction
iunbury Village
Start2019, Complete Juhf2020
Yarker Road and Witon Road Intersection ;Hard Surface Preservation 18| Arterial Reserve
Total
Replace 2020
Mill asphalt, Profile surface, Pave with Fibres Design for Roundabout Various Roads
Project
Total
2020
Yeai(s)
Project 550,000 110,000 867,300 400,000 795,900 846,200 _345, 000
Budget
2020 2020 2018-2020 2020 - 2021 2019-2020 2020 - 2021 2020 2020 2020 2020 2020
2019-2020 2020 - 2021 2020 2019-2022
550,000 ^10, 000 _165,000 110,000 J70, 000 440,000 345,000
660, 000 50,000 _660, 000 86,000 2, 115,600 705,800 _1, 129,000 1,100,000
660,000 50,000 660,000 86,000 1, 150, 000
10,420, 800
6,375, 000
- 000
1, 129, 000 100,000
Page 89 of 102 RESERVES & RESERVE FUNDS FORECAST - 2020 Budget CONTRIBUTION FROM TO BEGINNING TAXATION REVENUE CAPITAL OTHER OFYEAR BDGTD REVENUES FUND FUND BALANCE
RESERVE F/sca; Working Funds
3,833,403
473, 320
General Asset Investment Reserve
3, 647, 212
Infrastructure
39, 149
BALANCE ENDOF
YEAR
132,500
4, 135, 0741
1,478,491
900,000
4, 225, 7031
2, 288, 820
275, 000
540,500
2, 023, 3201
413,582
308,245
307,000
414,827|
Equipment and Infrastructure
Vertical Facilities/Property Recreation
12,813
12,8131
Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department
79, 125 508,835 540,360
21,000 405,500 510,000
50,000
50, 1251
91,000
823, 3351
395,000
655, 3601
Linear
Cemetery Lot Addition Stabilization Planning
43, 538
43,5381
66, 784
66, 7841
Policing Costs
722, 749
Recycling
273,641
273,641
Revenue-SeveranceAppl.
20,000
20,0001
Winter Control - Roads Dept.
45, 000
677, 7491
0
Wages-Fire Department
49,721
Building Department
686,699
22,575
31,354
677,9201
Water Reserve Fund
851, 123
102,997
50, 000
904, 1201
H038,405|
3, 597, ^28
84, 1491 2, 497, 354
15, 054, 030 I
Sub-total
49,7211
OBLIGATORY RESERVE FUNDS 5% Parkland
24, 003
135,772
152,000
7, 7751
2, 401,700
741,632
680,000
2,463, 3321
Environmental Enhancement
139,649
0
Federal Gas Tax
237, 071
Subdivider Contributions
37, 171
Development Charges
Sub-total
565, 649
139,6491 685,000
117, 7201 37, 171
2, 839, 594
565, 649
Election
30,575
25, 000
Highway #38 Reconstruction
780, 119
Landfill Closure
140,680
Trusts Fire Donations
877, 404
1, 517, 000
2, 765, 6471
RESERVEFUNDS& TRUSTS 55,575| 5,000
785, 119|
10,250
190,9301
19,358
2, 600
21,9581
Portland Historical
15, 124
100
15,2241
Grant Memorial
26, 156
350
26,5061
OHRP
7,038
7, 0381
Cemetery - PC
488,356
488,356|
Cemetery M. Bums Trust
25, 000
25,000|
Cemetery - Monument PC
66, 308
66, 3081
Cemetery - Monument PC Inc
22,217
22, 2171
Sub-total
TOTAL
40,000
0
1, 620. 931
65, 000
18,498,930
4,227,777
^8, 300 895,704
0
1, 704. 231
84, 149 4,014,354 19, 523, 9081
South Frontenac Stocksport Club: Our Club and Our Sport Presentation to Township of South Frontenac Council October 15, 2019
Page 90 of 102
What is Stocksport?
Page 91 of 102
What is Stocksport?
YEAR ROUND – the sport is played in winter and summer by changing the plates that are on the bottom of the stock MULTI‐GENERATIONAL – ages 8 to 80 on the same team INCLUSIVE – people with exceptionalities play with able bodied athletes CASUAL or COMPETITIVE – from playing on a local lake to the World Championships GLOBAL – 23 countries have teams at the world championships Page 92 of 102
The South Frontenac Stocksport Club
50 YEAR HISTORY – the sport thrived in the area in the 1960s, 70s and 80s with strong Austrian‐Canadian clubs as the lead REVITALIZED – a period of dormancy was followed by revitalization this decade STRONG – 50 members LARGEST – South Frontenac Stocksport Club (SFSC) is the largest stocksport club in North America Page 93 of 102
TOWNSHIP‐WIDE – members from Storrington to Portland and everywhere in between
Local Recreation
RECREATIONAL AND COMPETITIVE – regardless of the level you want to play at, there is an opportunity LOW‐COST – plenty of equipment for newbies to borrow from the club BUILDING PRIDE – recreation for young and old in their home community
Page 94 of 102
Local Ambassadors: Canadian League and America Cup
CANADIAN COMPETITIONS – local players have won multiple Canadian tournaments including the national championships AMERICA CUP – held every two years; the 2019 Team Canada is shown above in Paraguay where five South Frontenac members represented Canada
Page 95 of 102
Local Ambassadors: World Championships & 2026 Olympics (probably) Eight different SFSC members have played in the 2016 and 2018 World Championships and will play in 2020.
SFSC member, Tasha Vankoughnett, (right), won bronze at the 2016 World Championship in Italy Page 96 of 102
Ambassadors for South Frontenac Around the World SFSC demonstrated ice stock at the request of Governor General Julie Payette and Austria’s Ambassador to Canada in 2018
SFSC member, Tyler MacComish (left), is currently in China playing at the China Cup Page 97 of 102
Thank you! Karl Hammer Jr. President South Frontenac Stocksport Club karlhammer@hotmail.com (613) 449‐6249
Page 98 of 102
Page 99 of 102
Page 100 of 102
Page 101 of 102
Page 102 of 102
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-62 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of November 5, 2019 be confirmed.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 5 day of November, 2019. Read a first and second time this 5 day of November, 2019. Read a third time and finally passed this 5 day of November, 2019.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
