Body: Council Type: Minutes Meeting: Regular Date: November 5, 2019 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2019/Council - 05 Nov 2019 - Minutes.pdf)
Document Text
Minutes of Council November, 5, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 29 Present: Mayor Ron Vandewal, Pat Barr, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services, Darcy Knott, Fire Chief, Jillian McCormick, HR/Legislative Compliance (for Closed Session portion only) 1.
Call to Order
a)
Resolution Resolution No. 2019-29-01 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of November 5, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2019-29-02 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the agenda for the November 5, 2019 Council meeting be approved as presented. Carried
Scheduled Closed Session
a)
As permitted by the Municipal Act, Section 239.2, (d) Council will move into closed session to discuss labour relations and employee negotiations. Resolution No. 2019-29-03 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council move into closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss labour relations and employee negotiations. Carried
b)
Employee Negotiations and Labour Relations
c)
Resolution
Minutes of Council November, 5, 2019 Resolution No. 2019-29-04 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move out of closed session. Carried 5.
Rise & Report
a)
Resolution Mayor Vandewal stated that Council truly appreciated the great staff employed at South Frontenac. Resolution No. 2019-29-05 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council approve the updated Non-union Salary Grid including revised banding and pay equity adjustments, attached to this report as Schedule “A”; and, That Staff be directed to implement the updated Salary grid effective Monday, November 4, 2019. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations - 2020 Budget
a)
Sharron Brown, Staff Sergeant, Frontenac OPP and David Townsend on behalf of the S.A.L.T. Initiative Sharron Brown provided an overview of the “Seniors and Law Enforcement Together” initiative including funding partners, meeting schedule, participation numbers and topics offered for seniors. There is growing interest in the program and they are requesting continued funding for this program in the 2020 township budget.
b)
Bob Clinton and Robert Charest on behalf of South Frontenac Rides Committee Bob Clinton and Robert Charest attended on behalf of the South Frontenac Rides Committee requesting assistance in having the County financially support the inclusion of the the K & P and the Cataraqui Trail in the “Ontario By Bike” publication. These trails are a valuable asset for residents and draws many tourists into the area and having . The South Frontenac Rides Committee would like to have hardcopy maps of the cycling trails throughout the region. While the committee is anxious to move forward with the mapping project, they have not had an opportunity to speak with Richard Allen at the County about funding the submission in the “Ontario By Bike” publication so that the trails within Frontenac County are identified There was no direct request for funding from the township, rather a request to support the County fund the publication through their economic development budget.
c)
Karl Hammer on behalf of South Frontenac Stocksport Club Karl Hammer provided an overview of the ice stock sport, club membership and a vision for a facility in South Frontenac; there is an allocation of $100,000 in the 2020 Recreation Capital Budget. He outlined the benefits to having a facility unique to the sport but that could be used for a skating rink, shinny and
Page 2 of 5
Minutes of Council November, 5, 2019 carnival activities from late fall to early spring. He outlined the Canadian competitions, the America Cup and international competitions that the South Frontenac Club have been involved. He suggested that the proposal for an ice stock pad aligns with Township Strategic Plan and suggested that naming rights could be a part of the fundraising aspect. The South Frontenac Ice Stock Club would like to apply to host the American’s Cup; deadline for submission is March 2020. Mr Hammer speculated that hosting such an event would bring in 100 to 125 visitors to South Frontenac with economic spin off for local businesses. Council expressed concerns about the costs for the ice stock pad and requested copies of the estimates for the work. There is a estimation tool available that will assist in getting a sense of the economic impact for hosting an event that the CAO agreed to look into. This will be included in the budget deliberations to be held on November 7. 8.
Public Meeting - not applicable
Approval of Minutes
a)
October 8, 2019 Committee of the Whole Resolution No. 2019-29-06 Moved by Councillor Ruttan Seconded by Councillor Revill That the minutes of the October 8, 2019 Committee of the Whole meeting be approved. Carried
b)
October 15, 2019 Council Resolution No. 2019-29-07 Moved by Councillor Revill Seconded by Councillor Ruttan That the October 15, 2019 Council meeting be approved. Carried
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
Acting CAO Policy Resolution No. 2019-29-08 Moved by Councillor Roberts Seconded by Councillor Barr That Council approves the Delegation of CAO Duties Policy as attached to the CAO’s Report as Schedule “A” dated November 5, 2019. Carried
b)
Land Donation - Bedford Road Resolution No. 2019-29-09 Moved by Councillor Barr Seconded by Councillor Roberts That Council direct staff to initiate the process of acquiring donated land identified as Lot 6, Concession 6, 4817 Bedford Road, subject to the terms outlined in this report. Carried
Page 3 of 5
Minutes of Council November, 5, 2019 12.
Committee Meeting Minutes
a)
Public Services Committee meeting held September 19, 2019 Councillor Sutherland inquired about the timeline for the community engagement initiative for the Sydenham Water that had been identified at the February meeting.
b)
Bellrock Hall Committee meeting held September 19, 2019
c)
South Frontenac Rides Committee meeting held September 23, 2019
d)
Harrowsmith Beautification Committee meeting held September 26, 2019
e)
Development Services Committee meeting held September 30, 2019 Resolution No. 2019-29-10 Moved by Councillor Barr Seconded by Councillor Roberts That Council receives for information the minutes of the following committee meetings: • Public Services Committee meeting held September 19, 2019 • Bellrock Hall Committee meeting of September 19, 2019 • South Frontenac Rides Committee meeting of September 23, 2019 • Harrowsmith Beautification Committee meeting of September 26, 2019 • Development Services Committee meeting held September 30, 2019 Carried
By-laws - not applicable
Reports for Information
a)
3rd Quarter 2019 Update - Fire and Emergency Services
b)
Accounts Payable and Payroll Listing
c)
2020 Draft Budget (for Special Committee of the Whole Mtg on November 7)
Information Items
a)
South Frontenac Stocksport Club - Presentation from October 15, 2019 Council meeting
b)
Thank You from Lakes and Trails Organizing Committee
c)
Thank You to Fire Services from M. Jeane Davis
Notice of Motions
a)
Councillor Sutherland served a notice of motion that Council requests that the County of Frontenac fund the advertising of trails in the “Ontario By Bike” publication.
Announcements/Statements by Councillors
a)
Mayor Vandewal noted the “New Recruit Celebration” for the 25 new volunteer firefighting recruits on November 27 at Station 6. He commended them for the extensive training they have had to undertake to get to this point.
Page 4 of 5
Minutes of Council November, 5, 2019 18.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions from those in attendance.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2019-62 Resolution No. 2019-29-11 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-62, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 5 day of November 2019. Carried Resolution No. 2019-29-12 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-62 being the confirmatory by-law, be given third reading, signed and sealed this 5 day of November, 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-29-13 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of November 5, 2019 be adjourned at 8:35 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 5 of 5
