Body: Council Type: Minutes Meeting: Regular Date: September 5, 2023 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council September, 5, 2023
Township of South Frontenac Council Meeting Minutes
Meeting # 28 Time: 7:00 p.m. Location: Council Chambers / Via Zoom Present: Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Shelley Stedall - Director of Corporate Services and Treasurer, Troy Dunlop - Manager of Engineering & Capital Projects, Jan Minaker Manager of Human Resources
1
Call to Order
a)
Resolution Resolution No. 2023:28:01 Moved by Councillor Morey Seconded by Councillor Pegrum That the Council meeting of September 5, 2023 be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a) There were none. 3
Approval of Agenda
a)
Resolution Resolution No. 2023:28:02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a) There was none. 5
Recess
a) Not applicable. 6
Public Meeting
a) There was none.
Minutes of Council September, 5, 2023 7
Delegations
a) There were none. 8
Briefings
a) There were none. 9
Approval of Minutes
a)
Resolution Resolution No. 2023:28:03 Moved by Councillor Roberts Seconded by Councillor Trueman That the minutes of the August 15, 2023 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Noise By-law Exemption Application Resolution No. 2023:28:04 Moved by Councillor Godfrey Seconded by Deputy Mayor Sleeth That Michael East be granted an exemption from Section 3. Clause F. and Section 4 in relation to Schedule 1, Clause 7. of By-law Number 2015-41, As Amended, “A By-Law To Prohibit And Regulate Noise Within The Township Of South Frontenac”, to permit amplified music and fireworks during a wedding on September 30, 2023 from 11:00 a.m. to 11:00 p.m. located at 28 Starlight Lane, Hartington; it being understood that the Noise By-law exemption to discharge consumer fireworks does not permit the discharge of fireworks should the discharge of consumer fireworks be prohibited by other Township of South Frontenac By-laws or Provincial Legislation. Carried
b)
2023 Community Grants - Intake 2 Resolution No. 2023:28:05 Moved by Councillor Leonard Seconded by Councillor Trueman That Council approve the two (2) Community Grant applications included in this Staff Report totalling $7,500 and, That any unspent balance in 2023 Community Grants be allocated towards the 2024 Community Grant program. Carried
c)
1-Ton truck plow and sander replacement Resolution No. 2023:28:06 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Council approve the purchase of two (2) plow and sanders with an upset limit in the amount of $56,000; with the trade-in value from the disposal of two plow and sanders to be offset from this amount; and
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Minutes of Council September, 5, 2023 That the purchase be funded from the Public Services Equipment Reserve. Carried d)
Municipal Access Agreement – Xplornet Communications Inc. Resolution No. 2023:28:07 Moved by Councillor Ruttan Seconded by Councillor Godfrey That Council authorize the Mayor and Clerk to execute a Municipal Access Agreement between the Township of South Frontenac and Xplornet Communications Inc.; and That the term of the Municipal Access Agreement shall be for a period of 5 years expiring on December 31st, 2028. Carried
e)
Township of South Frontenac – Flag Policy
Resolution No. 2023:28:08 Moved by Councillor Ruttan Seconded by Councillor Morey That the existing Township of South Frontenac Flag Protocol Policy, attached to the Report as Exhibit A, be repealed; and That the proposed Township of South Frontenac Flag Policy, attached to the Report as Exhibit B, be approved by Council. Carried f)
Detailed Design – Harrowsmith and Hartington Sidewalks Resolution No. 2023:28:09 Moved by Councillor Morey Seconded by Councillor Pegrum That Council approve moving forward with the detailed design for the Notre Dame Street and Road 38/Boyce Road sidewalk projects; and That the projects be funded from the Asset Investment Reserve in the amount of $44,300; and That the construction portion of the projects be considered under the 2024 Budget deliberation. Carried
g)
2024 Budget Schedule Resolution No. 2023:28:10 Moved by Councillor Ruttan Seconded by Councillor Godfrey That Council adopt the 2024 Budget Schedule as attached in the report as Appendix A. Carried
11
Advisory Committee Reports or Minutes
a)
Recreation & Leisure Services Committee
- The Point Park Beach Closures and Recommendations for a Goose & Seagull Deterrent Strategy for 2024
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Minutes of Council September, 5, 2023
Resolution No. 2023:28:11 Moved by Councillor Roberts Seconded by Councillor Leonard That Council endorse the goose and seagull deterrent strategy for 2024, and That Council approve additional funds into The Point Park 2024 operating budget to support the strategy. Carried 12
Reports Requiring Approval of By-laws
a)
Emergency Management Program Update Resolution No. 2023:28:12 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-law 2023-67, as amended, being “A By-Law to adopt an Emergency Management Program and Emergency Response Plan as Required under the Emergency Management and Civil Protection Act”, be given first and second reading. Carried As Amended - See Motion to Amend Resolution No. 2023:28:13 Moved by Councillor Pegrum Seconded by Councillor Roberts (Motion to Amend) That Section 11. of Exhibit B, The By-Law to adopt an Emergency Management Program and Emergency Response Plan as Required under the Emergency Management and Civil Protection Act and Section 15 of the By-law, be amended by deleting the “Deputy Mayor” as the alternate for the MECG Policy Group and inserting the “Emergency Designate for the Mayor”; it being understood that a member of Council be appointed as the “Emergency Designate for the Mayor” for the term of Council. Carried Resolution No. 2023:28:14 Moved by Councillor Roberts Seconded by Councillor Morey That By-law 2023-67, as amended, be given third reading, signed and sealed. Carried
b)
PL-RAC-2022-0122 (Mancino) (ZanderPlan) application to stop up, close and transfer a portion of unopened road allowance, Part of Lot 20, Concession 11, Parts 4 & 5 Plan 13R20005; Bedford Resolution No. 2023:28:15 Moved by Councillor Roberts Seconded by Councillor Godfrey That By-law 2023-68, attached as Exhibit A, being “A By-law to stop up, close and transfer ownership of Parts 4 & 5 Plan 13R20005, PIN 36240-0919 being a portion of unopened road allowance to the adjacent property municipally known as vacant land, Gardner Lane, PIN 36240-0918”, be given first and second reading. Carried Resolution No. 2023:28:16
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Minutes of Council September, 5, 2023 Moved by Councillor Trueman Seconded by Councillor Leonard That By-law 2023-68 be given third reading, signed and sealed. Carried c)
Pre-Consultation By-law for Planning Applications Resolution No. 2023:28:17 Moved by Councillor Trueman Seconded by Councillor Ruttan That the report regarding the new Pre-Consultation By-Law for planning applications be received; and That By-law 2023-69, attached as Attachment 1, being “A By-Law to Require Applicants to Consult with the Township Prior to the Submission of Planning Act Applications and to Repeal By-Law Number 2019-54”, be given first and second reading. Carried Resolution No. 2023:28:18 Moved by Councillor Morey Seconded by Councillor Godfrey That By-law 2023-69 be given third reading signed and sealed. Carried
13
Reports for Information
a) There were none. 14
Committee of the Whole
a) There was none. 15
Information Items
a)
Correspondence received from Lawrence MacAulay, Minister of Agriculture Minister of Agriculture and Agri-Food and Lisa M. Thompson, Minister of Agriculture, Food and Rural Affairs regarding the Sustainable Canadian Agricultural Partnership.
16
Notice of Motions
a)
Notice of Motion – Reconsideration of Resolution Number 2023-07-06 regarding closing and transferring ownership of a portion of the unopened road allowance between Concessions 5 & 6, District of Loughborough Resolution No. 2023:28:19 Moved by Councillor Trueman Seconded by Councillor Leonard That Council reconsider Resolution Number 2023-07-06, approved at the January 10, 2023 meeting of Council which reads as follows: “Moved by Councillor Pegrum Seconded by Councillor Ruttan That Council direct staff to not proceed with the process of stopping up, closing and transferring ownership of a portion of the unopened road allowance between Concessions 5 & 6, District of Loughborough.” Defeated
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Minutes of Council September, 5, 2023 b)
Councillor Trueman submitted a Notice of Motion for consideration at the September 19, 2023 Council meeting. The Notice of Motion reads as follows: “That Council direct staff to report back to Council regarding a proposed policy to process certain Noise By-law Exemption Applications through delegated authority.”
17
Rise and Report regarding County Council and External Boards
a)
County Council No update was provided.
b)
Police Services Board Councillor Pegrum advised that the last Police Services Board meeting was held on August 17, 2023 at which the quarterly statistics were reviewed and updates were provided regarding recent conferences.
c)
Cataraqui Region Conservation Authority Deputy Mayor Sleeth advised the budget discussions have commenced for the Cataraqui Region Conservation Authority. Deputy Mayor Sleeth also noted that CRCA is collaborating with the Ministry of Natural Resources to implement a new program to address the Emerald Ash Bore.
d)
Quinte Conservation No update was provided.
e)
Rideau Valley Conservation Authority No update was provided.
18
Announcements/Statements by Councillors
a) In response to questions from Councillor Ruttan, the Deputy Clerk confirmed that a new roads closure policy will be brought before Council for consideration in 2023. Councillor Trueman advised that the Sydenham High School 150th Reunion was a success. Deputy Mayor Sleeth provided a reminder to Council members with respect to the Open Farms and the Plowing Match. Mayor Vandewal advised that he provided opening remarks as the Mayor of South Frontenac and Warden of Frontenac at the 150th Sydenham High School Reunion which waswell attended. Mayor Vandewal mentioned that the Open Farms Kick off and Farmers Market was well attended. Mayor Vandewal stated that the Green and Young families, B&B Show and Shine was a success. He mentioned that the event raised food and money for the food bank and money for the South Frontenac and Central Frontenac Fire Departments. 19
Closed Session (if requested)
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Minutes of Council September, 5, 2023 a) There was none. 20
Confirmatory By-law
a)
Resolution Resolution No. 2023:28:20 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law 2023-70, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023:28:21 Moved by Councillor Ruttan Seconded by Councillor Roberts That By-law 2023-70, being the confirmatory by-law, be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2023:28:22 Moved by Councillor Ruttan Seconded by Councillor Leonard That the Council meeting of September 5, 2023 be adjourned at 7:52 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
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