Body: Council Type: Minutes Meeting: Regular Date: August 6, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council August, 6, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 20 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services & Treasurer, Angela Maddocks, Clerk, Tim Laprade, Recreation and Arena Supervisor, Darcy Knott, Fire Chief. 1.
Call to Order
a)
Resolution Resolution No. 2019-20-01 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of August 6, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Revill declared a pecuniary interest with respect to Agenda Item 14 d) Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Councillor Sutherland requested the agenda be amended to include changing the Terms of Reference and composition of the new Recreation Committees. The amendment resulted in there being no need to discuss matters about identifiable individuals in closed session. (The formal motion is included prior to third reading of By-law 2019-49). Resolution No. 2019-20-02 Moved by Councillor Barr Seconded by Councillor Sutherland That the agenda be approved as amended. Carried
Scheduled Closed Session
a)
Municipal Act, Section 239.2, (b) personal matters about an identifiable individual, including municipal or local board employees (e) litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board. Resolution No. 2019-20-03 Moved by Councillor Barr Seconded by Councillor Sutherland
Minutes of Council August, 6, 2019 That Council move into closed session as permitted by Section 239.2 (e) to discuss matters related to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried b)
Potential Litigation
c)
Resolution - Move out of Closed Session Resolution No. 2019-20-04 Moved by Councillor Sutherland Seconded by Councillor Barr That Council move out of Closed Session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Rise and Report from Closed Session
a)
Resolution The Clerk reported that Council did not discuss matters about identifiable individuals in closed session as reflected in the original agenda. Resolution No. 2019-20-05 Moved by Councillor Sutherland Seconded by Councillor Barr That Council rise and report in open session to direct staff to engage the services of the Township solicitor to defend a decision of the Committee of Adjustment at a Local Planning Appeal Tribunal hearing. Carried
Delegations - n/a
Special Meeting under Section 26 of the Planning Act
a)
Comments from Mayor Vandewal Mayor Vandewal explained that this is the required special meeting under Sections 16, 17 and 26 of the Planning Act, RSO, 1990 for the South Frontenac Official Plan Review. A notice of this special meeting was given to persons and public bodies in accordance with the requirements of the Planning Act. If you wish to be notified of any amendments arising from the South Frontenac Official Plan Review, you must make a written request to Angela Maddocks, Clerk, Township of South Frontenac by providing your name and contact information on the sign-in sheet. Resolution No. 2019-20-06 Moved by Councillor Leonard Seconded by Councillor Roberts That a Special meeting be held under Section 26 of the Planning Act to allow for public input on the South Frontenac Official Review. Carried
b)
Claire Dodds, Director of Development Services - Section 26 Meeting for Official Plan Claire Dodds noted that Section 26 of the Planning Act directs Municipalities to
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Minutes of Council August, 6, 2019 review their Official Plan on a 5 year cycle. Prior to revising the Official Plan, Section 26(3b) of the Planning Act requires the Council of a Municipality to hold a Special Meeting, open to the public, to discuss the revisions that may be required to the South Frontenac Official Plan. The Planning Act requires Council to have regard to any written submissions about what revisions may be required and shall give any person who attends the Special Meeting an opportunity to be heard. The major influences on revisions that may be required to the South Frontenac Official Plan include public input - community vision, the County of Frontenac Official Plan, the Provincial Policy Statement and the Planning Act. The proposed next steps in the OP Review were outlined in her report where there will be provisions for public input and a visioning workshop in September and October 2019 and background reports and growth management studies in 2020 that will support the review. c)
Duncan Sinclair - Official Plan Review Written comments from Mr. Sinclair were included in the agenda. Mr. Sinclair was present and reviewed the highlights of his comments. He noted that more development impacts the beauty of South Frontenac. He suggested that the forthcoming Official Plan will apply during the course of the retirement of many of the “Baby Boomers”, a generation of people who have done well financially and are possessed of considerable wealth, much of it in the form of their now very expensive urban dwellings. One can foresee their desire to ‘downsize’ and leave the cities to join the already significant number of retirees and soon-tobe-retired families living around the rims or near the Township’s lakes. Another attraction of South Frontenac is that first class hospital and other medical care and the cultural and social amenities available in Kingston remain quite easily accessible, at least for those with cars and still able to drive. To my way of thinking, this kind of population growth is best for South Frontenac because retirees too will be anxious to preserve the rural character that attracted them here in the first place. That and the fact that their properties will tend to be relatively ‘up-scale’ and therefore generate tax revenues that can be used in considerable part to finance upgraded services for all Township residents. The challenge, of course, is to develop the range of high-quality home-based services that will continue to allow the population, new and old, to continue to live safely and comfortably in their homes or, at some point, in residential care facilities in the hamlets nearest their home communities. Mr. Sinclair had also submitted comments on the Strategic Plan and his comments will be included in the September 3, 2019 Council agenda as an information item and for the public record.
d)
Phil Mosher, Planner, RVCA - Official Plan Review Written comments were included in the agenda. Mr. Mosher was not present at the meeting.
e)
Mark Schjerning, President, Sydenham Lake Association - Comments on Official Plan Review Mr. Schjerning addressed the Sydenham Lake Stewardship Plan and land use and development. The objective is to ensure that future development on the lake takes place within minimal impact on water quality and the natural environment and suggested that applications for a building permit should follow the principle of net improvement in terms of total phosphorous loading from the lot by means such as planting shoreline vegetation and redirecting lot drainage. He felt that South Frontenac Township has to be the custodian of lakes and waterfront properties and do everything possible to protect them to ensure
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Minutes of Council August, 6, 2019 responsible and compliant development. With respect to Section 5.2.7 of the current Official Plan, there needs to be more clarity on views and ventilation, what does this mean, who assesses and monitors. He noted that the Sydenham Lake Association firmly believes that where professionally prepared Lake Plans exist that they must be take into account when waterfront development or redevelopment is considered. Many of the sections of the existing Official Plan can be strengthened and benefit from having the terminology and intention more clearly defined. A copy of Mr. Schjerning’s presentation will be included in the September 3, 2019 Council agenda for public record f)
Close Special Meeting Resolution No. 2019-20-07 Moved by Councillor Roberts Seconded by Councillor Leonard That Council support the preparation of a new Official Plan for South Frontenac; And that Council endorse the recommended next steps and proposed timeline for undertaking the preparation of a new Official Plan; And that Council direct the Director of Development Services to prepare and release a Request for Proposals to engage a Planning Consultant to prepare a new Official Plan for South Frontenac. Carried Resolution No. 2019-20-08 Moved by Councillor Leonard Seconded by Councillor Roberts That having provided an opportunity under Sections 16, 17 and 26 of the Planning Act for input on the South Frontenac Official Plan Review, the special meeting be closed. Carried
Approval of Minutes
a)
July 2, 2019 Council Meeting Resolution No. 2019-20-09 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the July 2, 2019 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Safety on Family Farms Resolution No. 2019-20-10 Moved by Councillor Roberts Seconded by Councillor Leonard That Council support the resolution passed by the Township of Warwick regarding the safety on family farms, And that the Premier, Attorney General, Minister of Agriculture, Food and Rural Affairs, AMO, ROMA and all other Ontario municipalities be informed of this decision. Carried
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Minutes of Council August, 6, 2019 b)
Notice of Motion - Approval Authority for Subdivisions and Plans of Condominiums Resolution No. 2019-20-11 Moved by Councillor Roberts Seconded by Councillor Leonard That Council support the notice of motion and direct staff to provide an update on the process to move forward with investigating next steps for gaining the approval authority for Plans of Subdivisions and Plans of Condominiums. Carried
Reports Requiring Action
a)
2019 Development Charges By-law and Background Study See By-law 2019-48 also. Resolution No. 2019-20-12 Moved by Councillor Roberts Seconded by Councillor Leonard That the Township of South Frontenac Development Charge Background Study dated May 31, 2019, prepared by Watson & Associates Economists Ltd be approved under Section 10 of the Development Charges Act, 1997; That the capital project listing set out in Chapter 5 of the Development Charges Background Study dated May 31, 2019 be approved subject to further annual review during the capital budget process; That the assumptions contained in the Development Charge Background Study be approved as an ‘anticipation’ with respect to capital grants, subsidies and other contributions; That Township staff, whenever appropriate, request that grants, subsidies and other contributions be clearly designated by the donor as being to the benefit of existing development or new development, as applicable; That the approach to calculate Development Charges be on a uniform Municipalwide basis for all services; And that Council determines that no further public meetings are required pursuant to Section 12 of the Development Charges Act. Carried
b)
Tender PW-2019-21 - Desert Lake Culvert Replacement Resolution No. 2019-20-13 Moved by Councillor Revill Seconded by Councillor Ruttan That Council approves the bid of Akman Construction Inc. for the Desert Lake Road Culvert Replacements in the amount of $555,910.55, including the nonrebatable portion of the HST, And That Council approve the expenditure of up to $100,000 from the 2019 Linear Asset Capital Contingency allocation to cover the funding shortfall for construction and consulting costs. Carried
c)
Donation to support Enhancements to The Point Court Resolution No. 2019-20-14
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Minutes of Council August, 6, 2019 Moved by Councillor Ruttan Seconded by Councillor Revill That Council accept a donation in the amount of $25,000 for the enhancement of the Sydenham Court. And that Council approve the increase of “The Point Court Rehabilitation " budget to $33,000 subject to the receipt of the $25,000 donation, And that Council direct staff to issue an RFP for the procurement of services outlined in the report. Carried d)
2020 Budget Cycle Resolution No. 2019-20-15 Moved by Councillor Revill Seconded by Councillor Ruttan That Council adopt the 2020 budget cycle as presented. Carried
e)
Municipal Appointment - Cataraqui Source Water Protection Committee Resolution No. 2019-20-16 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council of the Township of South Frontenac endorse the nomination of the candidate who receives the most votes as the candidate for the Central Area of the Cataraqui Source Water Protection Committee for the next three years, expiring December 2022. And that Council support Mr. John Conley as the municipal representative serving as the member at-large. Carried
Committee Meeting Minutes
a)
Bellrock Hall Committee meeting held June 13, 2019
b)
Public Services Committee meeting held June 20, 2019 Resolution No. 2019-20-17 Moved by Councillor Ruttan Seconded by Councillor Revill That Council receives for information the minutes of the following committee meetings: • Public Services Committee meeting held June 20, 2019 • Bellrock Hall Committee meeting held June 13, 2019 Carried
By-laws
a)
By-law 2019-48 - Development Charges By-law Resolution No. 2019-20-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Revill That the following by-laws be given first and second reading: • By-law 2019-48 • By-law 2019-49
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Minutes of Council August, 6, 2019 • •
By-law 2019-50 By-law 2019-51 Carried
Resolution No. 2019-20-19 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth That By-law 2019-48, being a by-law to impose development charge fees, be given third reading, signed and sealed this 6 day of August, 2019. Carried b)
By-law 2019-49 - Appointments to New Recreation Committees Resolution No. 2019-20-20 Moved by Councillor Sutherland Seconded by Deputy Mayor Sleeth That Council amend the Terms of Reference for the newly created Community Programming and Events Committee and the Recreation & Leisure Facilities Committee to allow for a maximum of ten community members on each committee and to allow for more than 2 per district on each committee. Carried Resolution No. 2019-20-21 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-49, being a by-law to appoint community members and members of Council to the Community Programming & Events Committee and the Recreation & Leisure Facilities Committee, be given third reading, signed and sealed. Carried
c)
By-law 2019-50 - Appoint an Assistant Fire Chief Resolution No. 2019-20-22 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-50, being a by-law to appoint an Assistant Fire Chief, be given third reading, signed and sealed. Carried
d)
By-law 2019-51 - Repeal By-law 2015-48 (OP Amendment #23) Resolution No. 2019-20-23 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-51, being a by-law to repeal By-law 2015-48, adoption of Official Plan Amendment 23, be given third reading, signed and sealed. Carried
Reports for Information
a)
2nd Quarter 2019 Update - Fire and Emergency Services
b)
Building Activity Report - 2nd Quarter 2019
c)
Tender PW-2019-16 - 2019 Road Repair Program
d)
Accounts Payable and Payroll Listing
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Minutes of Council August, 6, 2019 e)
Year to Date Financials to June 30th
f)
Investment Update
Information Items
a)
Dave & Jennifer Linton, re: Safety & Excessive Noise Concerns Consideration to extending the boundaries of hamlets was referred to the Director of Development Services.
b)
Honourable Steve Clark, Minister of Municipal Affairs, re: Provincial Policy Statement Review
c)
Thank You card from Cora Dobing - Recipient of SHS Bursary
d)
Dog Lake Association - 2019 Summer Newsletter
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Mayor Vandewal noted the “thank you” received from the Inverary Youth Group for the assistance from Public Services staff with the installation of a bench at Ken Garrett Memorial Park in Inverary.
b)
Mayor Vandewal shared a “thank you” note from retired CAO, Wayne Orr. Mayor Vandewal then welcomed Neil Carbone, CAO to South Frontenac and extended best wishes to him in his leadership role.
c)
Councillor Sutherland thanked the Public Services staff for their assistance during the Lakes and Trails Festival in July.
d)
Councillor Roberts thanked the Clerk’s Department for the certificates to the outgoing District Recreation members on their dedication and commitment to improving recreational opportunities to residents within their district.
e)
Deputy Mayor Ron Sleeth commended the Public Services staff on the design and rebuilding of Round Lake Road over the past couple of months.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2019-52 Resolution No. 2019-20-24 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-52, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 6 day of August, 2019. Carried Resolution No. 2019-20-25 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth
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Minutes of Council August, 6, 2019 That By-law 2019-52, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of August, 2019. Carried 21.
Adjournment
a)
Resolution Resolution No. 2019-20-26 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That the Council meeting of August 6, 2019 be adjourned at 8:23 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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