Council - 06 Dec 2016 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: December 6, 2016 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

6:00 PM, Tuesday, December 6, 2016 Council Chambers.

Call to Order

a)

Resolution

Scheduled Closed Session

a)

Minutes of Previous Closed Sessions

b)

Litigation - OMB - 5.10.2 / 5.11 - Solicitor to be present

c)

Litigation - OMB - Hartington - Solicitor to be present

d)

Property Matters

***Recess - reconvene at 7:00 p.m. for Open Session

Introduction

a)

Ryan Arcand, Chief Building Official

Declaration of Office for Deputy Mayor

a)

Norm Roberts to be sworn in as the next Deputy Mayor.

Declaration of pecuniary interest and the general nature thereof

Public Meeting

a)

Review of Application for Zoning By-law Amendment, Concession VI, Par Lot 19, Portland: Kerr

Approval of Minutes

a)

Minutes of the November 12, 2016 Committee of the Whole meeting

15 - 16

b)

Minutes of the November 15, 2016 Council Meeting

17 - 22

c)

Minutes of the November 22, 2016 Committee of the Whole Meeting

23 - 25

Business Arising from the Minutes

a)

Mark Segsworth, Public Works Manager, re: Public Works Response to Budget Questions

26 - 28

b)

Lindsay Mills, Planner, re: Applewood Plan of Condominium Parkland Fee

29 - 31

c)

Wayne Orr, Chief Administrative Officer, re: OMB Review - Adoption of Recommendations

32 - 33

d)

Wayne Orr, Chief Administrative Officer, re: 2018 Municipal Election

34

4

5 - 14

Page 1 of 107

- Electoral Model e)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion Establishing a baseline value for Parkland Fees

35

f)

Wayne Orr, Chief Administrative Officer, re: Canada 150th Community Leader

36

g)

Angela Maddocks, Executive Assistant, re: Notice By-law (See Bylaw 2016-73)

37

Reports Requiring Action

a)

Rick Chesebrough, Fire Chief, re: Emergency Management Program Committee

b)

Mark Segsworth, Public Works Manager, re: RFP PW-P04-2016 Design and Construction Services for Perth Road Fire Hall

39 - 40

c)

Wayne Orr, Chief Administrative Officer, re: Perth Road Fire Hall parameters

41

d)

Mark Segsworth, Public Works Manager, re: Operation of Sydenham Water System

42

e)

Mark Segsworth, Public Works Manager, re: Private Lane Upgrading Assistance

43 - 44

f)

Louise Fragnito, Treasurer, re: Failed Tax Sales

45 - 50

g)

Louise Fragnito, Treasurer, re: 2017 Budget Update

51 - 52

h)

Angela Maddocks, Executive Assistant, re: January 2017 Meetings

Committee Meeting Minutes

a)

Police Services Board Meeting of September 15, 2016

54 - 55

b)

Loughborough District Recreation meeting of October 24, 2016

56 - 57

c)

Corporate Services Committee Meeting - October 24, 2016

By-Laws

a)

By-law 2016-73 - Notice By-law

59 - 71

b)

By-law 2016-74 - Kerr Rezoning - Con VI, Part of Lot 19, Portland District

72 - 74

38

53

58

Page 2 of 107

13.

Reports for Information

a)

Accounts Payable and Payroll Listing

75 - 92

b)

Wayne Orr, Chief Administrative Officer, re: Committee Appointments for 2017

93 - 94

Information Items

a)

Fred C. Bresee, re: Road Naming in Bedford

b)

Rosemary O’Toole, re: Garbage Fees

98

c)

Peggy Green, re: Proposed Waste Management fee

99

d)

Guy Caron, MP, Rimouski-Neigette re: Bill C-274 Unfair Taxation on Family Business Transfers

100 102

e)

AMO Communications - The Province Proclaims Bill 151 - The Waste Free Ontario Act

103

f)

Lynn Dollin, AMO President, re; Federal Infrastructure Phase 2 Incrementality Resolution

104 106

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

a)

By-law 2016-75

Adjournment

95 - 97

107

Page 3 of 107

DECLARATION OF OFFICE (Section 232 of the Municipal Act, 2001)

I, _Norm Roberts having been elected or appointed to the office (name of person)

of Deputy Mayor for the municipality of Township of South Frontenac (name of office)

(name of municipality)

do solemnly promise and declare that: I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability. I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner. I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal Conflict of Interest Act. I will be faithful and bear true allegiance to Her Majesty Queen Elizabeth the Second And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as made under oath. Declared before me ) at the Township of South Frontenac…) ……………………………………….) ……………………………………….) On …December 6th ………..……….) 2016. )

Signature of Declarant

Commissioner for Taking Affidavits

Page 4 of 107

Staff Report: Public Meeting Township of South Frontenac Council Agenda Date: December 6, 2016

Planning Department File No. Z-16/16

Date of Report; November 30, 2016 Subject: Review of Application for Zoning By-law Amendment in Part of Part Lot 19, Concession VI, Portland District, Township of South Frontenac: Kerr

Summary of Recommendation: The recommendation is that Council consider passage of a zoning by-law amendment that would rezone land that was the subject of consent applications to create two new waterfront residential lots. The rezoning is a condition of Consent Applications S-68-15-PB and S-690-15-P.

Purpose of the report: The purpose of this report is to bring to Council an application for a zoning bylaw amendment and to hold a public meeting on the application as required under section 34 of the Planning Act. The report includes a location attachment, a depiction of the proposed lots, agency comments and an amending by-law.

Background An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to rezone two proposed new residential lots in the Hamlet of Petworth from Rural to residential. The rezoning is a condition of consent applications S-68-15-P and S-69-15-P which were given conditional approval by the Committee of Adjustment. The existing parcel is accessed from Petworth Road and proposed Lot #1 would retain this access and frontage on the road while the other proposed lot would be accessed by a private lane to be constructed through Lot #1. Attachment #1 shows the location of the subject land and Attachment #2 shows the proposed lot layout. Lot #1 would be 3.5 acres in size and Lot #2 would be 4.5 acres. Each would have the required lane and road frontages. Also, the lots are to be waterfront lots with 150 metres (492 ft.) of waterfrontage. Thus, as applied for, the new lots would meet all of the minimum standards for size, waterfrontage and road/lane frontage required in the Township’s Official Plan. It should be noted that the waterfrontage of the lots is the Napanee River which is a narrow waterbody as defined in the Plan and, accordingly, the new lots are required to have a minimum waterfrontage of 150 metres – which they have. Also, as Council is aware, earlier this year it was decided to accept land instead of cash-in-lieu to fulfill the parkland dedication requirement for these severed lots. This was because the property contains the remains of the old Petworth Mill located at the shore of the river and Council wished to acquire this land and the structure for future preservation. Attachment #3 is a photo of the structure. Also, at a Committee of the Whole meeting on November 22, 2016, members agreed that page wire fencing should be installed by the owner along the boundary lines of Lot #1 and the new Township-owned parcel. This will be addressed as a condition in the site plan agreement that is already required for the creation of Lot #1.

Page 5 of 107

Analysis The existing subject land is characterized as being flat with virtually no relief. The majority of the land has been used for field crop production although the portion along the river (approximately 50 metres wide) and along the Petworth Road frontage is treed and has been left in a relatively natural state. The land is vacant (except for the presence of the Mill). The subject land is designated ‘Settlement Areas’ in the Official Plan where it is Council’s intention that the majority of new growth in the municipality will be directed and where it can be supported by appropriate servicing. The land is presently zoned Rural (RU) which permits both agricultural uses and/or a single detached residential dwelling. At sixteen acres, the existing parcel is the largest land holding in the Hamlet of Petworth and, as noted, has been used solely for agricultural purposes.

Discussion The portion of land to be dedicated to the Township (containing the Mill structure) would be 857 m2 (0.2 ac.) – shown on Attachment #4. As a result of this land dedication, proposed Lot #1 would no longer comply with the minimum standards for creation of the lot. In this case, the waterfrontage would be only 127 metres and the road frontage on Petworth Road would be only 39 metres. Thus, the rezoning for Lot #1 will need to recognize these deficiencies. It should be emphasized that these deficiencies are the result of the Township’s special requirement for the land dedication and therefore they should not adversely affect the final approval of the lot creation and rezoning. The amending by-law (attached hereto) would zone the new lots for residential use and would zone the land to be dedicated to the Township (containing the Mill) to Community Facility (CF).The retained eight acre portion would remain zoned RU. Specifically, the rezoning would do the following:

1. Rezone proposed Lot #1 to Special Urban Residential-First Density (UR117). UR1 is the zone category assigned to residential development in Settlement Areas on public roads. In this case, the special zoning would specify that the lot would have only 100 metres of waterfrontage and only 35 metres of road frontage;
2. Rezone proposed Lot #2 to Special Limited Service ResidentialWaterfront (RLSW-114). This is the zone category for residential lots accessed by a private lane. It reinforces the notion that the lot has ‘limited service” and that the Township is not responsible for maintenance of the private lane that accesses the lot. The special zoning would specify a minimum waterfrontage of 150 metres;
3. Rezone the Petworth Mill portion of land, to be dedicated to the Township, to Special Community Facility (CF-6) to recognize that it is an institutional use but with only 0.2 acres in size with only 37 metres of road frontage.

Agency Comments All agencies commented favourably to the proposed lot creation at the consent stage. Attachment #5 is copies of agency comments. At time of preparation of this rezoning report no comments had been received from the public.

Page 6 of 107

Conclusion From a planning perspective, the proposed new waterfront lots appear to meet the intent of the Official Plan in terms their use, minimum size, waterfrontage, location in the hamlet and frontage on a private lane (and on a public road). The new lane to provide access will be constructed to meet Township standards. Therefore, the rezoning application is supported.

Recommendation It is recommended that the attached zoning amending By-law No. 2016-74 to rezone the proposed waterfront residential lots from Rural Zone (RU) to Special Urban Residential-First Density Zone (UR1-17); Special Limited Service Residential-Waterfront Zone (RLSW-114) and Special Community Facility (CF6), be considered for passage. Prepared by: Lindsay Mills attachments

Submitted/Approved by: Lindsay Mills

ChrisKerrZoningReportToCouncil

Page 7 of 107

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Page 11 of 107

ATTACHMENT #r

Quinte CONSERVATION

613-968-3434 Belleville

613-354-3312 Napanee RR2, 2061 0ld Hwy 2, Belleville, ON. KeN 4Z2

clean world. safe homes. healthy Iife. QUINTE CONSERVATION PLANNING ACT REVIEW File:

Consent S-68-15-P & S-69-15-P

Site Address, Lot, Con:

Pt. Lot 19, Con. 6

Geographic Township: Municipality: Owner/Agent: Regulated Feature:

Portland South Frontenac Chris Kearr

Napanee River

As per the application provided to this office, it is our understanding that the proposal will create two new rural parcels with frontage on the Napanee River.

Staff have reviewed the application and pertinent information with respect to the applicability of the natural hazard policies of the Provincial Policy Statement, in addition to Ontario Regulation #319/09 (Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses), Quinte Conservation policies, and the

Quinte Region Source Protection Plan. Based on our review, we do not object to the approval of this application as presented.

Ontario Regulation #319/09 (Quinte Conservation Authority: Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses)

A portion of the subject Iands lie within the regulated area of the Napanee River. The owners will need to apply to the Conservation Authority for a permit prior to development (construction / filling/ excavation/ site grading) within 30 metres of the 1:100 year floodplain of the river. Through the permit application process, the Authority will identify any potential concerns associated with any natural hazards on the subject Iands, and review the permit application in light of Regulation #319/09 and Authority policies before deciding to issue or deny the permit.

c.c.

Chris Kerr

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December 07, 2015

Tim Trustham

Date

Planner/Ecologist

QuinteConservation.co

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Page 12 of 107

11/26/2015 B3:47PM 61354977:3B

KFLA PuBL?C HEALTH

PAGE EJ3/04

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IPuhhcHealth+++ An acr:rgdited local pub7tc health ayncy

www.kflapublichealth.ca CONSENT TO SEVER mS?PECTiON RECmPTNo’

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FILE NO.

Owner

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Kerr, Chris iai

19

Plan

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-Mixed vegetation

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Soil type, dep’ih, wa’br tmble on each part of likely Ieaching bed areas. mdica’be water table wiffi bmr- Show eatimated permeabil€ty (good), fair, poor) fot each

part wbm nahiral soil is acceptable.

Severed DepthofSoil(metres) Retained o

To soil/Cla .3

.6 Not observed (Fmm field) .9

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Percol.ation rate (estimatedl *i ii .. P4olation rate (estimated)

Suitability for on site sewage disposal: Soil conditiom found cin the Iot will require additional suiiable granular soil to COtiStruct !l sewage disposal system. Specific requirements for additional soil wiu be indicated on a Perrnit h In;!itall (a 3eWage system) prior s stte development. The proposed lot is capable of pmviding fleXibility in Sittng a sewage diSposal system dependant On the pmposal submitted through a Pertnit tO Install (a sewage $tetn) appliwtion. NOTE: The mpproval of any ngw lot is based on it’s sui’mbiliy to pmvide an area for a Class 4 septic tank system for an averap 3 bedroom home. Approval to build a larger. home O!l;iu. ‘: subject to availability of sufficient area.for a larger sep6c tank systern. Conditions:

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Separation distances must be met from surface water. 0 Satisfactory

Thin soils will require imported fill for sewage system. Q Unsatisfactory XX Site Flexible

Q Site Specific

Conditions:

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General Deacription (existing buildirigs, surface dtaimige, alopes, etc. [on each part] and proposed water supply)

Q Site Specific hispector:

Approved:

Date: November 26, 2015

Don Allan, CPHI(C) PLEASE FORWARD A COPY OF THE NOTICE OF DECISION TO PUBLIC UNIT Personal in€orBiatioH ori t%% j@z js collected under the autbority of the Buildin3 Code Act arid will be used for the acbnmistation of Public Halth pmgtarns. Any questions about the collection of this infomiation shoiild be directed to the Manager, Environmental Health, KPIAA ]Public Hailth, 221 Portsmouth Avenue, Kingston, Ohtario K7M lV5, 613-549-2232 ext 1243, l-800-267-7875

Page 13 of 107

11/26/2815 03:47PM 6135497738

KFLA PUBLIC HEALTH

PAGE 82/E]4

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www.kflapublichealth.ca CONSENT TO SEVER INSPECTION FJL]i’n6.

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-Mixed vegetation, shmb land and shore line, hist6rically developed (old mill) -Adjacent surface water (Napanee River) -Partially agricultural land (open field) -Thin soils

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Sol1 blpe, depth, ‘INateT tabJe On eaCh pad Of ltkely leaching bed areas. Indtcate water IabJe Wlth bar. ShOW l!stlmated permeablb’Y (good), Fairi Poot) -” each pan where natural soil is acceptable. li

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,6 Not observed (Farm field) .9

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Rock 1.2 1.5

P5;olation rate(estimatedl .. Percolationrate(estimated)

Suitability for on site sewage disposal: Soil conditions fouud on the lot will require additional suitable granular soil to constuct a sevtage disposal systsim. Specific requirements for additional soil will be indicated on a Pemiit to Itistall (u age system) ptiot to site development. Due to limitmtions, the lot will oriy provide a specifii:i location for the construction of the sewage disposal system. The most suitable location for the sewage system is on the Northem Field l

j portion of the Iot, 15 me’qes from wells and surface water. ’ NOTE; The approval of any new lot is based on it’s suitability to provide an area for a Class 4 septic tank system for an average 3 bedroom hgme. Approval 1111 !> build a Iarxer home on this lot will be subject }o availability of suffigjent axea for a large sepuc tank system. Conditions:

:

Ci Satisfactory

’ O Unsatisfactoiy

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Based on observed conditions, the field portion of the lot at the North end i would be the required Iocation of the sewage system to ensure soil requirements and separation distances m-e met.

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Seveled

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’ Q SiteFlexible

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XX Site Specific

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Conditions:

Q Satisfactory

CI Unsatisfactory

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Not observed (Farm field)

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’ Q SitePlexible

hispector:

Don Allan, CPHI(C)

ApproveW

Date: November 26, 2015 l

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[J Site Specific

PLEASE FORWARD A COPY OF THF, NOTICE OF DECISION TO PUBLIC UNIT Pa.iotial infontiation on this form is collected under the authority of the Butldmg Code Act aBd will be used k he administration of PubJic Health propxns. Any

questions about the collection of this information should be directed to the Managc5 Enviromnental Health, KFL&A Public Health, 221 Portsmouth Avenue, Kingston, Oritario K7M l’V5, 613-549-1232 exf. 1243, l-800-267-7875

Page 14 of 107

Minutes of Committee of the Whole Meeting November 12, 2016 Time: 9:00 a.m. Location: Council Chambers Meeting #37 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer. 1.

Call to Order

a)

The meeting was called to order at 9:00 a.m.

Declaration of pecuniary interest and the general nature thereof

a)

There were no declarations.

Reports Requiring Action

a)

Staff lead Council through the PowerPoint presentation and the Budget package as well as drawing their attention to the requests from the Tett Park Association, SFCSC and Councillor Schjerning. Staff noted; direction, comments and questions as they came up. • Has our Dump revenue gone up since adding the Scales? This was factored into the 2015 budget • What is the dollar value of the 0.85% of Growth? How many new homes were there? • What is the cost to operate a single street light? • The allowance for the Verona Medical Clinic should not be an ongoing commitment but rather a one time allocation of $10,000 to address some of the accessibility issues. • Ken Garrett Park should be supported and could be funded rather than putting doors on the salt domes where vehicles or equipment is stored rather than salt. • SFRC needs to develop and recommend a policy setting minimum township supported playground equipment needs for the various classes of parks. • What is the traffic count threshold for moving from gravel to surface treatment? How does drainage fit into this threshold? • A policy needs to be developed and presented through the Public Services Committee on how to address intersection lighting along arterial roads. • Direction was to proceed with rolling the sanitation charge into the base budget. • How often are new fire recruits added? What is the turnover rate? What is done with all the equipment bought for those leaving? • Stars Corners - $150,000 should be set aside for design process, $400,000 should be set aside for capacity and held pending decisions or other opportunities. • Why is work on Carrying Place Road not continued? yet it is proposed to do work on Deer Creek Road when surface treatment was what was agreed to for Phase I. Will this create an expectation for other subdivisions where surface treatment was used (before new policy was set)? • What is a truck Scanner and what does it do? • Notice of Motion: Served by Councillor Revill that a fixed amount be released from the Fermoy budget to address electrical upgrades in 2016. • The $20,000 for the design of the washrooms / change house at Gilmour appears excessive when it could be done as a design build . The $20,000

Page 15 of 107

Committee of the Whole November 12, 2016 should deliver more than just a set of drawings. • Direction was given to revise the budget and not support the Inverary ball park playground equipment, but to support Ken Garrett Park with a $ 20,000 grant. • Direction was given to include a $2000 grant for the Storrington Lions Club. • Corporate Services Committee to re-look at terms of reference for Community Grants. • SFRC to be asked where Wilmer Park is on their schedule of parks requiring upgrades to playground equipment. • Is Bradshaw Road down for surface treatment? • Public Works Manager is to be invited to Nov 22 COW meeting to address the proposed Linear Capital Budget. • Green Bay Bridge is budgeted for $600,000, yet Bridge at Bob’s Lake Rd is not scheduled, given success at Westport Road can’t they both be done? • Any proposed Weed Spraying within the roadside maintenance budget is to be placed on hold pending a clear plan and a full discussion by Council and a resolution of support. Lanark Council could be looked to for their experience. A public education program for residents should be considered. • What steps are being taken this year to avoid an over budget situation given that we are not anticipating snow any time soon? • Council is looking for a reconciliation of the proposed street light savings. • Bedford Recreation to be asked for details of their Canada Day 150th budget line. • The new garbage truck should be deferred until it is normally scheduled for replacement. • The rolling gate for Keeley needs more supporting details, what losses have we had? What are the risks, given our existing practise? • The insurance savings needs to be factored into the budget. Will this allow the impact to be reduced to 2% • No support for Tett Park resurfacing. • No support for the Salt Dome doors. • Up to $10,000 for street light(s) (depending on whether existing poles can be used etc.) at Tett Park Cres to be included. • SFCSC request – CAO to speak with Executive Director. • Signage reflectivity project. Public Works to be asked to report to COW on what has been done to date to address and any future plans. • Police reserves, how much do we need? can these reallocated? 4.

Public Requests

a)

David Townsend, Executive Director, Southern Frontenac Community Services, re: Funding Request

b)

Mike Nolan, Tett Park Association, re: 2017 Budget Request

Question of Clarity - n/a

Adjournment

a)

The meeting adjourned at 1:00 p.m.

Page Page 16 of 2 107 of 2

Minutes of Council November, 15, 2016 Time: 7:00 PM Location: Council Chambers

Meeting # 38 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.

Call to Order

a)

Council had a minute of silence in memory of Councillor Sleeth’s wife who passed away this morning.

b)

Resolution Resolution No. 2016-38-1 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT the Council meeting of November 15, 2016 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a)

Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item #7(c).

Scheduled Closed Session - n/a

***Recess *** - n/a

Public Meeting - n/a

Approval of Minutes

a)

Minutes of Council meeting held November 1, 2016 Resolution No. 2016-38-2 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approves the minutes of the November 1, 2016 Council meeting. Carried

b)

Minutes of Committee of the Whole meeting held November 8, 2016 Resolution No. 2016-38-3 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the Committee of the Whole meeting of November 8, 2016. Carried

Page 17 of 107

Page 2 of 6 Minutes of Council November, 15, 2016 7.

Business Arising from the Minutes

a)

Wayne Orr, Chief Administrative Officer, re: FCM - Canada 150 Community Leader Council requested input from staff and the community on this initiative and directed the Corporate Services Committee to consider the nominations and make a recommendation to Council.

b)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Sale of Public Lands and Road Allowances Mayor Vandewal requested a recorded vote. Councillor Roberts and Mayor Vandewal voted against the motion. The remaining Council members voted in favour and the motion was carried. Resolution No. 2016-38-4 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council reaffirm the position that in the sale of public lands, including road allowances, all members of the public will be treated equally and to this end ask the Corporate Services Committee to consider a new funding formula based on different rates for the sale of road allowances within 15 metres of a shore line, 15-30 metres of a shoreline and great than 30 metres from a shoreline which will be applied when Council agrees to sell a road allowance. Carried

c)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - FIT 5.0 Solar Project Resolution No. 2016-38-5 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council reconsider the decision of November 1, 2016 to not support the solar project proposed by Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Co-operative. Carried Resolution No. 2016-38-6 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the construction and operation of a FIT 5.0 project to be located at PIN # 36243-0011, AND THAT Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. Carried

d)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Lobbying Strategy Resolution No. 2016-38-7 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland

Page 18 of 107

Page 3 of 6 Minutes of Council November, 15, 2016 Whereas the Township of South Frontenac has recently been unsuccessful in attracting grants and or other financial support for grant applications or major roads investments such as Sunbury Road and Road 38, Be it resolved that Council asks the CAO to prepare a report for Council to outline options to involve the two MP’s and MPP’s from our riding and Kingston & Frontenac Islands to get access to and engage with the appropriate Federal and Provincial Ministers to push our municipal need for financial support for much needed infrastructure funding. Carried e)

Wayne Orr, Chief Administrative Officer, re: FIT 5.0 Solar Project Support One site Resolution No. 2016-38-8 Moved by Councillor McDougall Seconded by Councillor Barr THAT Council support the construction and operation of a FIT 5.0 project to be located at PIN #36279-1193 (1100 Rutledge Rd) AND THAT Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. Carried

f)

Wayne Orr, Chief Administrative Officer, re: Committee Chair - Term Appointment (See By-law 2016-71)

g)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Fermoy Hall Resolution No. 2016-38-9 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council release up to $4000.00 of the $30,000 budget set for the refurbishment of the Fermoy Hall in the 2016 Budget so that the electrical aspects of the project can be addressed before year end. Carried

Reports Requiring Action

a)

Louise Fragnito, Treasurer, re: Insurance RFP Resolution No. 2016-38-10 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council award the contract to JLT Canada for the period of January 1st, 2017 to December 31st, 2018 with an option to extend for one year, up to December 31st, 2019 based on reasonable price adjustments and satisfactory service. Carried

b)

Mark Segsworth, Public Works Manager, re: Tender No PW-2016-30 Mobile Column Lifts Resolution No. 2016-38-11

Page 19 of 107

Page 4 of 6 Minutes of Council November, 15, 2016 Moved by Councillor McDougall Seconded by Councillor Barr THAT Council approve the bid provided by Universal Supply Group for the Tender No. PW 2016-30 Four (4) Mobile Column for $49,522 excluding HST. Carried 9.

Committee Meeting Minutes

a)

Public Services Committee meeting of August 26, 2016

b)

Portland District and Area Heritage Society meeting of October 19, 2016 Resolution No. 2016-38-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council receives for information the minutes of the following Committee meetings:  Public Services meeting held August 26, 2016  Portland District and Area Heritage Society meeting of October 19, 2016 Carried

By-Laws

a)

By-law 2016-70 - Appointment of Chief Building Official Resolution No. 2016-38-13 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT the following by-laws be given first and second reading:  By-law 2016-70  By-law 2016-71 Carried Resolution No. 2016-38-14 Moved by Councillor Barr Seconded by Councillor McDougall THAT By-law 2016-70, being a by-law to appoint a Chief Building Official, be given third reading, signed and sealed. Carried

b)

By-law 2016-71 - Amend Procedural By-law re: Committee Chairs Resolution No. 2016-38-15 Moved by Councillor Barr Seconded by Councillor McDougall THAT By-law 2016-71, being a by-law to provide for governing the proceedings of the Council, the conduct of members and the calling of meetings, be given third reading, signed and sealed, as amended, as amended to read “for a period of no more than”. Carried

Reports for Information

a)

Accounts Payable and Payroll Listing

Page 20 of 107

Page 5 of 6 Minutes of Council November, 15, 2016 12.

Information Items

a)

64th Annual Ontario Small Urban Municipalities Conference - May 3 -5, 2017

b)

Staffing Announcement - Chief Building Official

Notice of Motions - n/a

Announcements

a)

Mayor Vandewal reminded Council of the Seniors Housing Open House on November 16 from 6:00 pm to 7:30 pm and the Police Services Board meeting on November 17 at 7:00 pm.

Question of Clarity - n/a

Closed Session

a)

Resolution Resolution No. 2016-38-16 Moved by Councillor Schjerning Seconded by Councillor Barr THAT Council go into closed session to discuss litigation and property acquisition. Carried

c)

Resolution Resolution No. 2016-38-17 Moved by Councillor Schjerning Seconded by Councillor Barr THAT Council move out of closed session. Carried

Confirmatory By-law

a)

By-law 2016-72 Resolution No. 2016-38-18 Moved by Councillor McDougall Seconded by Councillor Barr THAT By-law 2016-72, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of November, 2016. Carried Resolution No. 2016-38-19 Moved by Councillor McDougall Seconded by Councillor Barr THAT By-law 2016-72, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 15 day of November 2016. Carried

Adjournment

Page 21 of 107

Page 6 of 6 Minutes of Council November, 15, 2016 a)

Resolution Resolution No. 2016-38-20 Moved by Councillor Barr Seconded by Councillor McDougall THAT the Council meeting of November 15, 2016 be adjourned at 7:48 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 22 of 107

Minutes of Committee of the Whole Meeting November 22, 2016 Time: 7:00 p.m. Location: Council Chambers Meeting # 39 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.

Call to Order

a)

Mayor Vandewal call the meeting to order at 7:00 pm.

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session - n/a

***Recess *** - n/a

Delegations

a)

David Townsend, Southern Frontenac Community Services and Louise Moody, North Frontenac Community Services David Townsend and Louise Moody presented statistics on rural homelessness and a comparison for their service areas for the last three years. While they were not requesting financial support at this time, they wanted Council to be aware of the problem and suggested developing a concrete plan for supportive housing, and possible zoning changes to address a huge “at risk” group.

b)

David Townsend, Southern Frontenac Community Services, Revised funding request Mr. Townsend spoke to the letter he had submitted for the agenda requesting one time financial support. Mayor Vandewal indicated that Council would look at some type of support as the budget has not yet been set for 2017.

c)

Jeff Peck, South Frontenac Waterfront Coalition Jeff Peck, representing the South Frontenac Waterfront Coalition spoke to his presentation that was included in the agenda package regarding recent changes to the Zoning By-law sections 5.10.2 and 5.11. He felt that the parties were not far apart and encouraged dialog. This matter is now with the Ontario Municipal Board. There were no comments from Council.

Reports Requiring Action

a)

Lindsay Mills, Planner, re: Park Fee for Applewood Council asked Mr. Mills if the proposal was based on an appraisal for this

Page 23 of 107

Committee of the Whole November 22, 2016 property. The CAO indicated that Mr. Beach referred to an appraisal early in the day. b)

Lindsay Mills, Planner, re: Request to assume a lane as a Public Road (off Bellrock Rd) Council deferred this matter until such time the Public Works Manager has the opportunity to review this request and to confirm ownership of the land.

c)

Lindsay Mills, Planner, re: Rezoning of lands containing the Petworth Mill Mr. Mills notified Council that a rezoning application will be heard at an upcoming public meeting. He reminded Council of their previous decision to acquire the old Petworth Mill as the parkland dedication for these severances. He noted that one of the severed lots will have less than the required waterfront and road frontage as a result of the Township’s requirement for this parkland

d)

Louise Fragnito, Treasurer, re: 2017 Budget Update There is an unallocated budget amount of $52,475 based on the 2.2% direction from Council. Deputy Mayor Sutherland questioned the street light for Tett Crescent; the need for additional locations will be discussed at a future Public Services meeting. Councillor Schjerning reiterated his concerns about the requirement for monitoring road signage inventory. Council was supportive of allocating $20,000 from the unallocated portion in the budget for Southern Frontenac Community Services.

e)

Wayne Orr, Chief Administrative Officer, re: OMB Review Council was supportive of the recommendations and core principles outlined in the report from the CAO. This will be brought forward for approval on December 6.

f)

Wayne Orr, Chief Administrative Officer, re: Ranked Ballotting for 2018 Municipal Election Council was supportive of the recommendation from the CAO. This will be brought forward for approval on December 6, 2016.

g)

Wayne Orr, Chief Administrative Officer, re: Notice By-law The consensus of Council was to bring the draft notice by-law forward for approval.

Reports for Information - n/a

Rise & Report

a)

Rideau Valley Conservation Authority

Page Page 24 of 2 107 of 3

Committee of the Whole November 22, 2016 Councillor Barr reported that there will be another meeting this week. Their 50th Anniversary celebrations are upcoming, they are working on the 2017 budget and a change in meeting schedules. b)

Cataraqui Region Conservation Authority Councillor Revill reported that a notice of the CRCA budget is forthcoming to the CAO. The confirmation of the new General Manager is coming forward on November 30. The rebuilding of a resource centre in Brockville is also being looked at.

c)

Quinte Region Conservation Authority - no report.

d)

Portland Heritage - no report.

Information Items

a)

Around the Rideau Newsletter - November/December 2016 Issue

b)

AMO - Municipal Act changes

Notice of Motions

a)

Deputy Mayor Sutherland served notice of motion to develop a policy to clarify how property values are established for parkland fee calculations.

Announcements - n/a

Question of Clarity - n/a

Closed Session - n/a

Adjournment

a)

The meeting was adjourned at 8:43 p.m.

Page Page 25 of 3 107 of 3

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 25, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Public Works Response to Budget Questions

RECOMMENDATION: For Information

BACKGROUND: At the Saturday Committee of the Whole meeting dedicated to the budget, a number of questions were raised and direction given. The full minutes of the meeting have been circulated to staff for their response. The Public Works team has prepared a response to the questions asked of them. The Public Works Manager looks forward to expanding upon the answers and addressing any further questions. What is the cost to operate a single street light?  A rate of $0.25/Kw hour is applied to each streetlight. The majority of our lights are 43w or 0.043Kw and run for approximately 12 hours per day resulting in 0.516Kw per day for an estimated cost of $0.13/day per light. Ken Garret Park should be supported and could be funded rather than putting doors on the salt domes where vehicles or equipment is stored rather than salt.  The lack of doors on the sand domes are a health and safety risk as documented in the Joint Health and Safety groups quarterly inspections due to pigeon feces. The doors have been proposed to alleviate this issue. SFRC needs to develop and recommend a policy setting minimum township supported playground equipment needs for the various classes of parks.  This item will be taken to the Recreation Committee. What is the traffic count threshold for moving from gravel to surface treatment? How does drainage fit into this threshold?  The minimum threshold for upgrading from gravel to surface treatment is 200 AADT. Drainage on these projects is dealt with as part of the Capital Project. A list of roads that do not meet the 200 AADT yet require drainage works are prioritized and completed separately through the operational ditching account. A policy needs to be developed and presented through the Public Services Committee on how to address intersection lighting along arterial roads.  PW agrees. Enough money has been budgeted for approximately 3 streetlights based on $10,000 per light if no pole present.

Page 26 of 107

STAFF REPORT CLERKS DEPARTMENT Why is work on Carrying Place Road not continued? yet it is proposed to do work on Deer Creek Road when surface treatment was what was agreed to for Phase I. Will this create an expectation of pavement for other subdivisions where surface treatment was used (before new policy was set)?  Carrying Place has two proposed Developments in the section in question. PW recommends waiting for developments to be complete before upgrading road to avoid damage to surface. Deer Creek upgrade has been on books for several years. The developer of Phase 2 has also provided the township with money to rectify surface damages from construction for this upgrade. What is a truck Scanner and what does it do?  The truck scanner is a diagnostic tool to assist our mechanics locate issues through the on board computer. This is a service that we have historically sourced out and will result in a savings for that service. The $20,000 for the design of the washrooms / change house at Gilmour appears excessive when it could be done as a design build. The $20,000 should deliver more than just a set of drawings.  The $20,000 was just an estimate. PW does not support Design Build in this instance. Is Bradshaw Road down for surface treatment?  The section from Steele Road to end is scheduled to be surface treated in 2017. The section from 38 to Steele will be reviewed after completion. Public Works Manager is to be invited to Nov 22 COW meeting to address the proposed Linear Capital Budget.

Green Bay Bridge is budgeted for $600,000, yet Bridge at Bob’s Lake Rd is not scheduled, given success at Westport Road can’t they both be done?  We are proposing to close road again for Green Bay Road culvert. We have added additional funds to widen causeway for future upgrade and widening of Green Bay Road at this location. Which bridge on Bobs Lake Road? What steps are being taken this year to avoid an over budget situation given that we are not anticipating snow any time soon?  Monthly meetings with treasurer. The New garbage truck should be deferred until it is normally scheduled for replacement.  Staff would appreciate the opportunity to speak with council about this item. The rolling gate for Keeley needs more supporting details, what losses have we had? What are the risks, given our existing practise?  It is time to review our practices and reduce liability.

Page 27 of 107

STAFF REPORT CLERKS DEPARTMENT No support for the Salt Dome doors.  Identified as a health and safety issue as noted during Joint Health and Safety inspections. Up to $10,000 for street light(s) (depending on whether existing poles can be used etc.) at Tett Park Cres to be included.  This issue should be referred to the Public Services Committee Signage reflectivity project. Public works to be asked to report to COW on what has been done to date to address and any future plans.  We would be happy to.

Submitted/approved by: Wayne Orr, CAO

Prepared by: Public Works Team

Page 28 of 107

Staff Report Township of South Frontenac Prepared for Council

Planning Department

Agenda Date: December 6, 2016 Date of Report: December 1, 2016 Subject: Applewood Plan of Condominium, Storrington District: Review of Parkland Fee:

Summary of the Recommendation: The recommendation is that Council accept the amount of $30,000.00 as the parkland fee to be conveyed to the Township in fulfillment of Item 29 of Schedule “E” of the Applewood Plan of Condominium agreement.

Purpose of the Report: The purpose of this report is to bring to back to Council a proposed amount of cash-in-lieu of parkland dedication to be conveyed to the Township as part of the process to complete a residential plan of condominium development. The report includes two map illustrations of the subject development.

Background: Earlier this year the Township entered into a plan of condominium agreement with 1324789 Ontario Inc. and Magenta Waterfront Development Corp. for the Applewood condominium development in Storrington. Attachment #1 shows the location of the subject land and Attachment #2 illustrates the layout of the plan. Item #29 of Schedule ‘E’ of the condominium agreement reads: “The Owner agrees to provide cash in lieu of parkland to the Municipality in an amount satisfactory to the Municipality in accordance with the Planning Act.” The owner has proposed that the land value is $600,000.00. The Planning Act allows municipalities to require up to five percent of the value of the land for parkland cash-in-lieu. Accordingly, at five percent of this figure, the required cash-in-lieu amount is $30,000.00. It should be noted that the matter was brought to the Committee of the Whole on November 22, 2016 with a recommendation to accept the figure of $30,000.00. However the Committee wished that there be confirmation that this figure was based on a proper professional land evaluation. Thus, Planning can now confirm to Council that the figure is based on a very extensive 63 page report received by the Township which includes maps and photographs of comparable sales. The report was prepared by ‘M.W. Cotman & Associates, Real Estate Appraisers & Consultants’ (Michael W. Cotman, AACI, P. App.).

Recommendation: It is recommended that Council approve the amount of $30,000.00 for the required parkland cash-in-lieu for the Applewood Plan of Condominium development in Storrington District. . Submitted/Approved by: Lindsay Mills Prepared by: Lindsay Mills attachments ApplewoodParklandFeeToCouncil

Page 29 of 107

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Page 31 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED:

November 23, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: OMB Review – adoption of recommendations RECOMMENDATION: That Council support the two core principles and 9 recommendations from the June 2016 AMO discussion paper; Ontario Municipal Board Reform: Maturing Roles, And forward these recommendations to the Ministry of Municipal Affairs as South Frontenac’s comments on the review of the Ontario Municipal Board. BACKGROUND: At the COW meeting on November 22, Council indicated support for the 9 recommendations from AMO and requested that the final motion also include reference to the two core principles. Included in the October 15 agenda package was an email from the Ministries of Municipal Affairs and Attorney General inviting input into the review of the OMB process At the Corporate Services Committee meeting on Oct 24 there was discussion about the recent AMO communication (Oct 20) and their positon paper on the topic and their guide to the consultation. A request was tabled to have this placed on a Committee of the Whole agenda for a full discussion by Council. At the November 8 Committee of the Whole it was proposed to defer further review of the AMO discussion paper until the November 22 Committee of the Whole meeting. Below is a summary of AMO’s two core principles and 9 recommendations. The Province will receive input until December 19, 2016. AMO believes that two core principles should guide the OMB review. • Municipalities are a mature form of government and are in a position to take on a more rigorous role in land use planning. This requires a significant transformation of the OMB’s roles and procedures. • Planning in Ontario has been and should continue to be a public, democratic process. Any adjudicative process that can supersede municipal decisions must ensure fair and equitable participation by local community members, and must meaningfully employ processes and decision-making methods that include the public. AMO’s nine recommendations are:

1. Remove appeals of Committee of Adjustment (or equivalent) decisions from the jurisdiction of the OMB.

Page 32 of 107

STAFF REPORT CLERKS DEPARTMENT 2. Appeals of planning documents that have been approved by a second approval authority should not be allowed. 3. The OMB should develop a robust pre-screening process to identify appeals without merit. 4. The pre-screening process should also be used to triage appeals for appropriate and timely decisions. 5. Develop stricter limitations on attempts to introduce new materials to the application during pre-hearing and hearing proceedings. 6. Schedule hearings around qualified OMB Board member availability and make appellants and participants responsible for ensuring their counsel is available. 7. Introduce case managers to the OMB to support participants during the appeal process. 8. Ensure that OMB Board members have appropriate qualifications, training, and performance management. 9. Extend the length of appointments for OMB Board members

Submitted/approved by: Wayne Orr

Page 33 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED:

November 23, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: 2018 Municipal Election – adoption of electoral model RECOMMENDATION: That Council maintain the existing First Past the Post (FPTP) electoral model for the 2018 municipal election; and That Council direct the Clerk to report back to Council in 2019 the use of ranked balloting in Ontario and the experiences of those municipalities that used it. BACKGROUND: In a report the COW on November 22, Council was provided a report and attachment that outlined the high level changes to the Municipal Elections Act as it will apply to the 2018 election. The first issue that requires a decision of Council is whether to use ranked balloting. The challenges associated with ranked balloting were discussed on November 22 and there was general support for the staff recommendation not to proceed with ranked balloting for 2018.

Submitted/approved by: Wayne Orr, CAO

Page 34 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 23, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Notice of Motion – establishing a baseline value for parkland fees RECOMMENDATION: That Council direct staff to draft a policy that clarifies the process for establishing the baseline property value for use in the calculation of parkland fees. BACKGROUND: Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Committee of the Whole meeting of November 22, following discussion of a proposed parkland contribution for a particular development, Deputy Mayor Sutherland, served Notice of Motion to have staff develop a policy that ensures consistency and transparency in the process for setting parkland fees. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

Page 35 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 24, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: FCM – Canada 150 Community Leader RECOMMENDATION: That Council nominate Pam Morey as South Frontenac’s - Canada 150 Community Leader. BACKGROUND: On November 15, Council referred the matter of nominating a Canada 150 Community Leader to the Federation of Canadian Municipalities to the Corporate Service Committee. Council asked the CAO to seek nominations from all staff and the Chairs of the Recreation Committees and present the list to the CSC for consideration. Email communication was issued to staff and Recreation Committee contacts on November 16, with submission due November 18. The Corporate Services Committee met on November 18 and considered a list of 8 different individuals, several with multiple nominations. The committee recommended a slate of nominees and directed the CAO to confirm with nominees their willingness to accept the nomination. Pam Morey has agreed to accept the nomination and her nomination is before Council for adoption.

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

Page 36 of 107

STAFF REPORT CLERKS DEPARTMENT

PREPARED FOR COUNCIL:

November 24, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Notice By-law RECOMMENDATION: That Council approve By-law 2016-73, a by-law to prescribe the form and manner and times for the provision of notice. BACKGROUND At the Committee of the Whole meeting held November 22, 2016 Council reviewed the draft notice by-law that establishes the form, manner and timeline for giving reasonable notice. This by-law will repeal By-laws 2002-92, 2002-100 and 2004-33. Submitted by:

Angela Maddocks Executive Assistant

Page 37 of 107

STAFF REPORT FIRE DEPARTMENT PREPARED:

November 23, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Emergency Management Program Committee RECOMMENDATION: That Council appoint the staff positions of the Community Control Group as the Emergency Management Program Committee and name the Community Emergency Management Coordinator as the Chair of the Committee. BACKGROUND: The Emergency Management Civil Protection Act, R.S.O 1990 O. Reg 380/04, s.11 requires that Council establish and appoint members to an Emergency Management Program Committee and appoint the chair of the committee. The Committee’s role is to advise Council on the development and implementation of the municipality’s emergency management program. Up until this now the Community Control Group (responsible for the implementation of the Emergency Plan in response to an impending, potential or existing emergency) has served the same function as the Emergency Management Program Committee, however the reporting requirements are now requiring specific resolutions from Council. The Community Control Group includes the following representatives: Role Mayor CAO Fire Chief Public Works Manager Community Emergency Management Coordinator (Emergency Management Program Coordinator) Treasurer Public Information Officer Executive Assistant Evacuation Officer OPP EMS Medical Officer of Health

Source Elected Staff Staff Staff Staff

Current Incumbent Ron Vandewal Wayne Orr Rick Chesebrough Mark Segsworth Rick Chesebrough

Staff Staff Staff Staff * External External External

Louise Fragnito Lindsay Mills Angela Maddocks Ryan Arcand *

*has traditionally been assigned to a community member, but recommended to be assigned to staff

Submitted/approved by:

Prepared By:

Rick Chesebrough Fire Chief, CEMC, CFEI

Rick Chesebrough Fire Chief, CEMC, CFEI

Page 38 of 107

STAFF REPORT PUBLIC WORKS DEPARTMENT Prepared for Council:

November 29, 2016

Agenda Date:

December 6, 2016

SUBJECT: RFP No. PW-PO4-2016 DESIGN & CONSTRUCTION SERVICES FOR PERTH ROAD FIRE HALL RECOMMENDATION: That Council approve the proposal submitted by AWDE Architect for RFP PWP04-2016, Design & Construction Services for Perth Road Fire Hall at a cost of $ 112,350.25, HST included. BACKGROUND: Staff prepared the RFP document to request proposals from qualified Consultants for all-inclusive design services and construction administration of a new Fire Hall to be located on Perth Road, north of Wilmer Road in the Township of South Frontenac This RFP closed on November 23rd, 2016. ANALYSIS: Each proposal was reviewed by the Fire Chief, Supervisor of Facilities and the Public Works Manager after the closing date. The proposals were evaluated using a weighted criteria which included Company Profile at 5%; Project Methodology at 20% and Financial Component at 75%. The results, in ascending order, are as follows: PW-PO4-2016 DESIGN & CONSTRUCTION OF NEW PERTH ROAD FIRE HALL

PROPONENT

AWDE Architect Andrew Macgregor Building & Design Consultant

TOTAL COST (incl. HST)

Company profile 5%

Project Methodology 20%

Financial Componen t 75%

FINAL EVALUATIO N SCORE %

$ 112,350.25

5

19

75

99

$ 113,771.79

3

10

70

83

$ 128,933.00

5

15

65

85

$ 210,180.00

3

15

40

58

Architecture49 Inc.

Stile Architect

Page 39 of 107

STAFF REPORT PUBLIC WORKS DEPARTMENT

AWDE Architect were the successful architectural consultants that had previously prepared a Conceptual Design for a replacement Fire Hall in 2014. FINANCIAL/STAFFING IMPLICATIONS: An amount of $ 118,212.00 remains from an amount of $225,000 originally approved in 2014. Another amount of $1,000,000 was approved in 2015. Sufficient funds exist for this undertaking. ATTACHMENTS:

N/A

Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Public Works Manager

Jamie Brash, Supervisor Solid Waste/Facilities

Page 40 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 24, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Perth Road Fire Hall parameters

RECOMMENDATION: That Council adopt staff’s recommendations on 7 key parameters for the new Perth Road Fire Hall and have staff provide these to the Architect for incorporation into the design along with instructions to maximize energy efficiency.

BACKGROUND: In previous reports Council has received reports that summarized the data generated from studies commissioned by Council. Council has also had the opportunity to visit five fire halls over the course of two tours. The five Halls toured included Parham Hall and Mountain Grove Hall - Central Frontenac, Rock Road Hall - City of Kingston, Amherstview Station - Loyalist Township and Roblin Hall – Stone Mills. Council has been able to view and discuss the merits of:  double length and single length bays  drive through and back in bays  internal and external finishes  roof designs  training rooms  heating options Each of these is a design parameter that will have a major impact on the final design and cost of construction. The Public Services Committee was briefed on the process to bring these issues forward and the importance of having Council define their parameters. With an architect/designer selected the work must now progress quickly in order for full drawings to be ready for late winter/early spring tendering and a 2017 occupancy. Staff recommend the following:  three - 1 ½ length bays  drive through bays  steel clad interior bay finishes and drywall for all other internal space  Steel external finishes with modest masonry work on the front façade only  Pitched steel roofing  training room sized for 30  radiant in floor heating for bays and forced air HVAC for office space

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

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STAFF REPORT PUBLIC WORKS DEPARTMENT PREPARED FOR COUNCIL:

November 30, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Operation of Sydenham Water System RECOMMENDATION: That the agreement with Utilities Kingston for the operation of the Water Treatment Plant and Distribution System be extended on a month by month basis beyond December 31, 2016 until a new agreement has been finalized. BACKGROUND: At the August 26, 2016 Public Services Committee meeting staff were directed to enter into negotiations with Utilities Kingston for a longer term agreement to operate the Water Treatment and Distribution System. ANALYSIS: Staff have just received a services proposal from Utilities Kingston for a 5 year agreement. There has not been any time for staff to review the proposal. It is also recommended that this proposal be presented first to the Public Services Committee and then to the Committee of the Whole. It has been suggested to Utilities Kingston that we continue into 2017 on a month by month basis, under the existing terms and conditions, for the operation of the Water Treatment and Distribution System. Utilities Kingston staff are in agreement with this approach. It is expected that the new proposal for the period 2017-2021, inclusive, will be presented to Council prior to the end of the first quarter of 2017. FINANCIAL/STAFFING IMPLICATIONS: The 2016 costs for operating the water system are approximately $10,000/month.

Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager

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STAFF REPORT PUBLIC WORKS DEPARTMENT PREPARED FOR COUNCIL:

November 30, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Private Lane Upgrading Assistance RECOMMENDATION: THAT Council approve payments totalling $71,780.58 in the amounts listed below for the 2016 Private Lane Upgrading Assistance Program for the following lanes: Lane Abbey Lane Buck Point/Buckley Ln Burega Lane Cedar Ridges Lane Cliff Lane Deer Pk/Wood Duck Lns Egan Lane Everett Lane Fred’s Lane Gordon Lane Garter Lake Lane Hardwood Lane Heinrichs Lane Hillcrest Lane Ln at 1197 James Wilson Melody Lodge Lane Meredith Lane Moore Farm Lane Old13 Island Lk Lane Old Mine Lane Otter Point Lane Pebble Lane Second Heaven Lane Stafford Lane Stair Step Lane Sunset Shores Lane

Subsidy (50%) 6,236.82 4,056.48 829.43 4,844.88 2,233.57 4,250.00 976.10 2,987.93 1,412.50 2,260.00 3,847.63 812.00 1,921.00 1,737.38 1,821.00 1,356.00 5,586.07 1,590.48 1,423.80 3,291.29 1,260.75 3,164.00 1,017.00 4,318.91 4.046.53 4,499.03 71,780.58

BACKGROUND: The Private Lane Upgrading Assistance Program’s overarching objective is to improve access for emergency vehicles. The Program has proven to be popular again this year with a total of 26 lane groups submitting invoices for subsidy of completed work.

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STAFF REPORT PUBLIC WORKS DEPARTMENT

ANALYSIS: The amount of subsidy is limited to a maximum of 50% of eligible expenditures for private lane upgrades. The following is a listing in alphabetical order and their proposed subsidy:

Lane

Total Exp.

Abbey Lane Buck Point/Buckley Ln Burega Lane Cedar Ridges Lane Cliff Lane Deer Pk/Wood Duck Lns Egan Lane Everett Lane Fred’s Lane Gordon Lane Garter Lake Lane Hardwood Lane Heinrichs Lane Hillcrest Lane Ln at 1197 James Wilson Melody Lodge Lane Meredith Lane Moore Farm Lane Old13 Island Lk Lane Old Mine Lane Otter Point Lane Pebble Lane Second Heaven Lane Stafford Lane Stair Step Lane Sunset Shores Lane

17,111.06 8,400.75 2,326.64 9,689.75 4,467.13 8,500.00 2,192.20 6,653.86 2,825.00 4,520.00 7,695.25 1,624.00 3,842.00 3,474.75 3,842.00 2,712.00 12,132.14 3,180.95 2,847.60 6,944.17 2,521.5 6,328.00 2,034.00 16,496.31 10,132.06 10,718.05

Eligible Exp 12,473.63 8,112.96 1,658.84 9,689.75 4,467.13 8,500.00 1,952.20 5,975.86 2,825.00 4,520.00 7,695.25 1,624.00 3,842.00 3,474.75 3,642.00 2,712.00 11,172.14 3,180.95 2,847.60 6,582.57 2,521.5 6,328.00 2,034.00 8,637.81 8,093.06 8,998.05

Subsidy Previous (50%) Applications 6,236.82 4,056.48 2013/14/15 829.43 2010 4,844.88 2013/15 2,233.57 2014 4,250.00 976.10 2,987.93 2014/15 1,412.50 2,260.00 3,847.63 2009 thru 2015 812.00 2008/10 1,921.00 2014/15 1,737.38 2013/14 1,821.00 1,356.00 5,586.07 2010/14/15 1,590.48 1,423.80 2013/15 3,291.29 2010/13/14/15 1,260.75 2012/13 3,164.00 1,017.00 2013/15 4,318.91 2012/13/15 4.046.53 2010/13 4,499.03 2010/11/13/14 71,780.58

FINANCIAL/STAFFING IMPLICATIONS: The approved budget of $100,000 again this year has made it possible for all lanes to receive the 50% subsidy, regardless of how many times they have applied before. It should be noted that ineligible expenditures are generally maintenance items like normal gravel resurfacing and brushing. Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager

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STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

November 21, 2016

Agenda Date:

December 6, 2016

SUBJECT: Failed Tax Sales RECOMMENDATION: That Council authorize the vesting of the properties listed under Attachment A and further that these properties be declared surplus to allow for next steps to be undertaken as per the recommendations. That the vesting costs for the listed properties under Attachment A, based on the cost at the time the property is vested be funded from the allowance for doubtful accounts. And further, that any proceeds received from the sale of a surplus property stemming from the tax sale process be directed to the allowance for doubtful accounts. BACKGROUND: A property that has gone through the tax sale process and received no bids, is included in an RFP for failed tax sale properties as per Council Policy. The intent of the RFP is to solicit interest for these properties but allows bidders to submit amounts below the arrears outstanding on account (called the cancellation price). Further the RFP requires submissions to include a business plan for the property. ANALYSIS: On August 29th, an RFP was issued for failed tax sale properties. Notices were also automatically sent to adjoining owners. The properties receiving bids as well as the unsuccessful properties were all reviewed by the Corporate Services Committee. The recommendations from the committee are attached under Attachment A. All properties with bids met the RFP requirements. Where multiple bids were received the highest bid was chosen after consideration of both the bid amount and business plan. To move forward with finalizing agreements, the Township needs to vest and declare these properties surplus. The vesting will only occur once the agreement of purchase and sale is finalized and ownership will only remain with the Township temporarily to transfer the deed. In reviewing the unsuccessful files, the goal is to either get the properties to generate taxes or if that is not a viable option, to vest the property to stop taxes being billed. Where generating taxes is possible, the property is recommended to be listed with the real estate firm. Attachment B includes maps of all the properties for your reference. The net vesting cost to the Township for all these properties as of December 1st, totals $6,883.05. This amount will change due to the timing of when the properties are vested but the difference is expected to be minimal. Funds exist in the allowance for doubtful accounts.

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Any funds received from the sale of tax sale properties should be directed to this allowance. Attachments: Attachment A: Listing of Tax Sale Properties and Recommendations Attachment B: Maps of Properties

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

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Attachment A: Listing of Tax Sale Properties and Recommendations Bids received File #

Roll #

15-01 Bid #1

010-020-02230

15-01 Bid #2

010-020-02210

15-43

080-050-05120

Location

Arrears as of Township Share Bid Received Recommendation/Comments December 1st East of Road 38, no 6,214.75 5,452.93 3,000.00 All bid components met requirements. road access, frontage Recommended to vest and declare surplus on Kingston-Pembroke and enter into Agreement of Purchase and Rail ROW Sale. East of Road 38, no 6,214.75 5,452.93 11.00 Advise that bid was unsuccessful road access, frontage on Kingston-Pembroke Rail ROW Wetlands east of Little 4,770.97 4,441.12 11.00 Recommended to vest and declare surplus. Mud lake, west of Township to retain ownership Hichinbrooke Rd

RFP Properties with no bids received File #

Roll #

Location

13-10

010-040-42000

On Bunker Hill road, 510 feet south of McNichols road

Arrears as of Township Share Recommendation December 1st N/A N/A Property was vested and declared surplus in 2015. Was included in RFP based on request. No action to be taken.

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ATTACHMENT B #15-01

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#15-43

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#13-10

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STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

November 29, 2016

Agenda Date:

December 6, 2016

SUBJECT: 2017 Budget Update RECOMMENDATION: That Council provide direction on the noted changes prior to staff bringing forward the revised budget to the December 20th Council meeting for approval. BACKGROUND: At the Committee of the Whole meeting on Tuesday, November 22nd, Council provided specific direction in amending the draft budget as follows: •

that a one-time grant be allocated to Southern Frontenac Community Services in the amount of $20,000.

Updates: Since the November 22nd presentation, the following items have been added or amended based on new information: Two capital projects were previously missed from the listing. The projects are a furnace for the museum for $10,000 and Township docks at the point for $10,000. These are being funded from reserves. • An updated budget has been received from the County in relation to the Frontenac Municipal Information Services with an increase to the budgeted amount of $3,700. • Updated assessment information has been received from MPAC. Phasein assessment for 2017 remains at -1.08% but growth has moved from 0.85 to 1.13% providing a net weighted assessment increase of 0.05%. The impact of this change is additional capacity of $48,750 for a total value from growth of $207,772. •

The adjusted budget now represents $27,997,080 in reserve transfers, operating and capital expenditures and results in a total amount to be raised from taxation of $18,624,708. The impact of all these adjustments aligns with Council’s direction and amounts to a 2.20% or $32.41 impact on the average phased-in residential property. Options Based on prior discussions, the following items have been identified as options for Council’s consideration. Further details on their impact are provided in the attached summary. • • • • •

Change the taxpayer impact from 2.2% to 2.0% Fund capital projects from December 6th revision from taxation Fund CFDC request Transfer unallocated funds to reserve Other projects as directed by Council

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

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TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - December 6, 2016 Summary of Changes

Capital Budget

November 22nd presentation

Add: Museum - Furnace Township boat docks

9,197,512

10,000 10,000 20,000

Adjusted Capital Budget

Operating Budget

9,217,512 November 22nd presentation

Changes: Additional capacity from assessment

18,575,958

48,750

Allocate grant capacity to SFCS and increase to 20,000 FMIS - updated budget Increase - Unallocated budget to make impact 2.2%

10,000 3,700 35,050

Adjusted Operating Budget

48,750 18,624,708

Unallocated budget to make impact 2.2%

87,525

Options To bring taxpayer impact from 2.2% to 2% To reduce the budget impact from 2.2% - 32.41 to 2.0% - 29.37

37,822

To fund added Capital projects from taxation Fund December 6th Capital Additions from taxation

20,000

To fund CFDC request

up to

35,000

Unallocated budget to reserve

TBD

Other projects as directed by Council

TBD

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STAFF REPORT CLERKS DEPARTMENT

PREPARED FOR COUNCIL:

November 23, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: January 2017 Meetings RECOMMENDATION: THAT Council supports the staff recommendation to cancel the January 3, 2017 Council meeting. BACKGROUND As Council is aware the Administration Offices will be closed from Friday, December 23 at noon and reopen on Tuesday, January 3, 2017. The Procedural By-law indicates that regular Council meetings be held the first and third Tuesday of each month. Due to the holiday season, staff will not have the opportunity to provide and submit reports for the January 3 meeting and will not be in the office to publish an agenda on Friday December 30, 2016. The following dates reflect meetings for January 2017 Tuesday, January 3, 2017 Tuesday, January 10, 2017 Tuesday, January 17, 2017 Tuesday, January 24, 2017 Tuesday, January 31, 2017

Council (recommendation to cancel) Committee of the Whole Council Committee of the Whole No Meeting (Fifth Tuesday of the month)

The regular scheduling of meetings will resume in February.

Submitted by: Angela Maddocks Executive Assistant

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September 15, 2016 South Frontenac Township Police Services Board Meeting Time: 7:00 p.m. Location: South Frontenac Township Council Chambers Board Members Present:

Ron Vandewal Brad Barbeau

Staff:

Staff Sergeant Sharron Brown

Secretary:

Wayne Orr

1. Call to Order The Chair called the meeting to order at 7:05 p.m.
2. Attendance – Ron Vandewal, Brad Barbeau, Sharron Brown, Wayne Orr
3. Declaration of Pecuniary Interest - nil
4. Approval of Agenda Moved by Brad Barbeau That the agenda be approved.

Seconded by Ron Vandewal Carried.

5. Approval of Minutes Moved by Brad Barbeau Seconded by Ron Vandewal That the minutes of the June 16, 2016 regular meeting be approved. Carried.
6. Presentations/Delegations – none
7. Correspondence • •

Notice of Fall 2016 OAPSB Meeting- September 23, 2016 Memo dated Sept 8, 2016 – annual billing reconciliations will be deferred until such time as the collective bargaining has completed

8. Financial •

The CAO advised that the PSB remains on budget and that the 2017 costs are not anticipated to be problematic

9. Detachment Commanders Report •

Staff Sergeant Sharron Brown presented the January to June numbers to Council on Sept 13 and the April to June numbers with the Board. The board was cautioned as to the misleading nature of the percentages. Focused patrols are being used for particular crimes and have been successful in reducing stats. Staffing changes and detachment activities as presented were highlighted.

10. Committee Reports •

SALT- The groups is meeting regularly and has completed their first set of presentations. More are scheduled later this month. The group has 1

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September 15, 2016 been successful in receiving two grants; the Community Grant from South Frontenac and the Proceeds from Crime Grant. 11. Other Business •

Discussion on the impact of security alarm calls. Stats requested for the next meeting

12. Public Discussion - none
13. Date and Time of Next Meeting •

The next meeting is scheduled for November 17, 2016 at 7:00 pm.

14. In-Camera – n/a
15. Adjournment Moved by Brad Barbeau Seconded by Ron Vandewal That the meeting be adjourned at 7:55 p.m. Carried.

Ron Vandewal, Chair

Wayne Orr, Secretary

2

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Loughborough District Recreation Committee Minutes Monday, October 24, 2016 Attendance: Chair Mike Howe, Councillor Mark Schjerning, Terra Gower, Paul Wash, Tracy Holland Regrets: Maryanne Takala, Vicki Veldman, Helen Parfitt

1. Approval of the Agenda • Motion to approve the agenda. Moved by: Paul Wash Seconded by: Tracy Holland Carried
2. Approval of Minutes – Monday, September 26, 2016 • Motion to approve the minutes from Monday, September 26, 2016. Moved by: Paul Wash Seconded by: Tracy Holland Carried
3. Business Arising a. Capital Budget for Loughborough

• The process was very clear and concise this year. The spreadsheet used was very helpful and allowed for the process to be easily followed by all districts while providing the necessary information required by Tim Laprade and Jamie Brash.
• The 2017 Capital Budget will likely be available for review at the next meeting. b. Canada Day Update
• The federal grant application is due on November 21. Chair Mike Howe completed the report that was due in August regarding the 2016 event in order to be eligible for a grant in

2017. He will complete the necessary paperwork and submit them by the grant’s due date.

• Chair Mike Howe is in the process of booking the bands and sound system. Charlie King, who often provides the sound system for the Loughborough District Canada Day, does not appear to be available for next year’s event. c. South Frontenac Recreation Committee
• A meeting was held at the Harrowsmith S & A Club on October 12. Pam Morey, the event coordinator, was not at the SFRC meeting to provide a report.
• Committee members will be reviewing the terms of reference for the SFRC at the next meeting.
• Loughborough District committee members inquired as to what the status is with Sommersault and the triathlon following the 2017 event and if a long-term contract will be discussed.
• The Frontenac News will be distributing the 2017 Recreation Guide. They will be contacting Chair Mike Howe regarding content in the near future. All content will be forwarded directly to them. d. Friends of the Point
• No news to report at this time. e. Harris Park
• No news to report at this time. f.

Bowes Park

• No news to report at this time.

g. Wilmer Park

• There was a discussion regarding baseball nets and that some are not being put up and taken down. Members would like to see all nets be put up and taken down at the appropriate times by the township. h. The Point Park
• The field was closed briefly due to heavy rainfall that resulted in very wet conditions.

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i.

Summer Program Update

• The summer and museum reports will be reviewed by Council and then circulated to the committee for review.

j.

Central Soccer

• A meeting will be held this week to review the season.
• Numbers are not growing at this time and the association is considering moving games to township fields at Bowes Park and Centennial Park in hopes of growing a sense of community for families and players. Portable nets would be required as well as there is a concern regarding user fees which would need to begin to be paid.

4. New Business a. 5 Year Capital Plan for the Point

• Chair Mike Howe will likely hold a community meeting in January to discuss capital items that are a priority in Loughborough District over the next five years. The same spreadsheet layout will be used to organize priorities based on the year. Next Meeting: Monday, November 28, 2016 @ 7 p.m. Adjournment: 8:00 p.m. Recording Secretary: Sarah Vandewal

Loughborough District Recreation Committee Minutes: Monday, October 24, 2016

Page 2

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Corporate Services Committee

Minutes – October 24, 2016 – 9:30am

Present: Alan Revill, John McDougall, Ross Sutherland (arrived at 10:00), Wayne Orr, Louise Fragnito Item Topic Outcome / Recommendation 1 Declaration of Pecuniary None interest 2 Minutes Moved by JM Seconded by AR - Minutes of July 18, 2016 – CARRIED. Note no meetings in Aug. or Sept. 3 Business Arising A. Notice Provision Bylaw To go to COW in Nov. review B. CofA appointment Deferred process C. Septic Re-inspection Deferred – awaiting CBO D. Annual Education / Deferred website updates E. Skateboard Bylaw Deferred F. Insurance Tender RFP has been issued and closes Nov 2 G. Radon Follow up KFLA has responded, however no local break down was identified in the Canadian Study. A copy of the study to be circulated to committee members. H. Org. Review As per Council direction, the 2017 recommendations will be on the agenda for Oct 25. I. Fact sheet 5.10.2 / Outstanding. 5.11 4 New Business A. Rotation of Committee The extent to which this policy applies is unclear and possibly Chairs unintended. To be brought forward to COW Nov 8 B. Desert Lake The issue of the number of docks permitted remains in question. Causeway Ontario Archive photos to be ordered. AR to provide the reference number for the photos. Clarity on the plan by Public Works is needed. To be raised at PSC. Boat launch signage could address invasive species and safety messages. Parking needs Bylaw enforcement 5 Other Business A. Tax Sale 3 bids are coming forward. Staff will be developing minimum bid recommendations for the Committee’s consideration. B. 2017 Budget The committee was briefed on the challenges in meeting Council direction on budget as a result of negative assessment. C. AMO / OMB Review Recent AMO correspondence on OMB reform should be tabled at COW for open discussion 6

Next Meeting

Friday November 18, 2016 at 10:30am

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-73 A BY-LAW TO PRESCRIBE THE FORM AND MANNER AND TIMES FOR THE PROVISION OF NOTICE WHEREAS Council wishes to establish the form, manner and time line for giving reasonable notice; AND WHEREAS it is deemed advisable to set out the minimum notice requirements for specific actions; NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows: DEFINITIONS:

1. In this by-law: “Council” means the Council of the Corporation of the Township of South Frontenac “Clerk” means the Clerk of the Township of South Frontenac “Deputy Clerk” means the Deputy Clerk of the Township of South Frontenac “Notice” means a written or printed notification/announcement provided in a form and in the manner and at the times that Council considers adequate and reasonable “Published” means printed in a daily or weekly newspaper(s) that, in the opinion of the Clerk, has such circulation within the municipality as to provide a reasonable notice to those affected thereby and/or posted on the township website and “publication” has a corresponding meaning. GENERAL
2. That Schedules 1-11 attached hereto and forming part of this by-law are adopted as reasonable notice to the public
3. Where separate by-laws have been enacted the notice provisions set out in such by-laws shall prevail.
4. No notice shall be required under this by-law, where the provision of notice will interfere with the ability of Council to conduct business with respect to a matter permitted for a closed session of Council.
5. Nothing in this by-law shall prevent the Clerk from using more comprehensive methods of providing notice or a longer notice period.
6. Where notice of intention to pass a by-law or notice of a public meeting is required to be given and the time frame for such notice is not already prescribed in an Act, or its Regulations, or otherwise addressed in this by-law, notice shall be given at least once, no less than fourteen days prior to the proposed activity to be undertaken. EMERGENCY PROVISION
7. If a matter arises, which in the opinion of the Chief Administrative Officer, in consultation with the Mayor, is considered to be of an urgent time sensitive nature, or which could affect the health or well-being of the residents of the Township of South Frontenac, or if a State of Emergency is declared, or if so advised by a Provincial Ministry, the notice requirements of this by-law may be waived and the Clerk shall make his/her best efforts to provide as much notice as is reasonable under the circumstances. Council shall, as soon as it is practical, be advised of such decision.

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VALIDITY 8.

It is declared that, notwithstanding that any part or parts of this by-law, or sections thereof, may be found by any court of law to be invalid or illegal or beyond the power of the Township to enact, such part or parts thereof shall be deemed to be severable and that all other parts or sections of this by-law are separate and independent therefrom and enacted as such.

REPEAL 9.

By-laws 2002-92, 2002-100, 2004-33 are hereby repealed.

EFFECTIVE DATE 10.

This by-law shall come into force and take effect on the 1st day of January 2017.

Dated at the Township of South Frontenac this 6th day of December, 2016. Read and first and second time this 6th day of December, 2016. Read a third time and finally passed this 6th day of December, 2016.

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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Schedule “1” to By-law 2016-73 Procedures for Notice – Highway Closings Before passing a By-law for permanently closing a highway, the municipality shall give public notice of its intention to pass the By-law Content of Notice • Explanation of road closing, including location and mapping • Date/Time/Place of public meeting for consideration of by-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Posted on site for at least four weeks in the most public place or in the immediate neighbourhood of the proposed closure
4. Notice to all ratepayers fronting the highway by prepaid mail, mailed four weeks in advance of the meeting.
5. Notice to abutting municipality/upper tier municipality if applicable.

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Schedule “2” to By-law 2016-73 Procedures for Notice – Private Road Closings If the municipality requires the owner of any land to permanently close up any private road, entrance, gate or other structure that is constructed or is being used as a means of access to a controlled-access highway or other highway in contravention of a by-law, it shall give notice to the owners of the land personally or by prepaid registered mail to the last known address of the owner. Content of Notice • Explanation of private road closing, including location and mapping • Date/Time/Place of public meeting for consideration of By-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Posted on site for at least four weeks in the most public place or in the immediate neighbourhood of the proposed closure
4. Notice to all ratepayers fronting the private road by prepaid mail mailed four weeks in advance of the meeting.
5. Notice to abutting municipality/upper tier municipality if applicable.

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Schedule “3” to By-law 2016-73 Procedures for Notice – Naming Highways Before passing a By-law to name a highway, private lane, private road, changing the name of a highway or adding additional names to the adopted list of acceptable names. The municipality shall give notice of its intention to pass the by-law. Content of Notice • Explanation of proposed name including location and mapping • Date/Time/Place of public meeting for consideration of by-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Posted on site for at least four weeks in the most public place or in the immediate neighbourhood.
4. Where changing the name of a road or lane, notice to all ratepayers fronting the road or lane by prepaid mail, mailed four weeks in advance of the meeting.
5. Notice to abutting municipality/upper tier municipality if applicable.
6. If the number of properties affected by the name change is greater than 25, notice will only be in the form of advertisement in the local newspaper, having general circulation in the Municipality

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Schedule “4” to By-law 2016-73 Procedures for Notice – Licensing By-law Before passing a licensing by-law, the municipality will hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter; and ensure that notice of the public meeting is given. Content of Notice • Explanation of licensing by-law • Date/Time/Place of public meeting for consideration of by-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Where there are less than 10 licenses, notice shall be mailed to the last address as indicated on the previous license.

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Schedule “5” to By-law 2016-73 Procedures for Notice – Procedure By-law Before passing or amending the procedural by-law the municipality will give notice of its intention to pass the by-law. Content of Notice • Explanation of procedure by-law • Date/Time/Place of public meeting for consideration of by-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.

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Schedule “6” to By-law 2016-73 Procedures for Notice – Sale of Municipal Land Before selling any land, the municipality and local board shall give notice to the public of the proposed sale. Content of Notice • Explanation of municipal land sale, including location and mapping • Date/Time/Place of public meeting for consideration of by-law • Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered • Address where to respond with comments prior to the public meeting • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Posted on site for at least four weeks on the most prominent place on the property or immediate neighbourhood of the proposed sale.

Page 66 of 107

Schedule “7” to By-law 2016-73 Procedures for Notice – Budget Delegations Before debating the budget Council will receive delegations and/or written comments from the public. Content of Notice • Explanation of budget process • Date/Time/Place and process for budget delegations • Written comments and/or verbal comments will be considered • Contact information for the Administration Office • Clerk or Deputy Clerk’s Name/Title Manner of Notice

1. The full notice shall be published at least four weeks in advance of the Committee of the Whole meeting following the budget being tabled on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting.

Page 67 of 107

Schedule “8” to By-law 2016-73 Procedures for Notice – Financial Statements Within 60 days after receiving the audited financial statements of the municipality for the previous year, the treasurer of the municipality shall publish in a newspaper having general circulation in the municipality (i) a copy of the audited financial statements, the notes to the financial statements, the auditor’s report and the tax rate information for the current and previous year as contained in the financial review, or (ii) a notice that the information described in sub clause (i) will be made available at no cost to the taxpayer or resident of the municipality upon request; and may provide the information described in sub clause (a)(i) or (ii) (2) to such persons and in such other manner as the treasurer considers appropriate. Manner of Notice

1. The full statements shall be published on the Township website.
2. A summary of the Notice shall be published twice on alternative weeks in the weekly banner advertising, directing readers to the website.

Page 68 of 107

Schedule “9” to By-law 2016-73 Procedures for Notice – Sewage System or Consumption of Water Before passing a by-law imposing a fee or charge, the municipality shall hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter. Content of Notice: • •

• • • •

Explanation of by-law imposing fee or charge Set out the detailed information available at no cost to any member of the public upon request. Said information shall include: • A description of the service or activity or other matter for which the fee or charge is being imposed • An estimate of the costs of providing the sewage system or the water system, in respect of which the fee or charge is being imposed. • The amount of the fee or charge; and • The rationale for imposing the fee or charge. Date/Time/Place of public meeting for consideration of the by-law Witten comments and/or verbal comments will be considered at the public meeting where By-law is to be considered. Contact information for the Administration Office/where documents can be obtained Clerk or Deputy Clerk’s Name/Title

Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.
3. Sent by prepaid registered mail to each property owner affected by the municipal sewage system or water system, which may be determined by the resolution of Council.
4. Notice by prepaid mail at least 21 days prior to the public meeting to every person or organization that has within five years before the day of the public meeting given the Clerk of the municipality or secretary of the Local Board, as the case may be, a written request for notice of the passing of the by-law containing a return address

Page 69 of 107

Schedule “10” to By-law 2016-73 Procedures for Notice – Fees or Charges Before passing a by-law imposing a fee or charge, the municipality shall hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter. Content of Notice: •

•

• • • •

Set out the intention of the municipality to pass the by-law and whether the bylaw would impose any fee or charge which was not in effect on the day of the notice is given or change any fee or charge which was in force on the day the notice is given. Set out that detailed information will be made available at no cost to any member of the public upon request. Said information shall include: • A description of the service or activity or other matter for which the fee or charge is being imposed • The amount of the fee or charge; and • The rationale for imposing the fee or charge. Date/Time/Place of public meeting for consideration of the by-law Witten comments and/or verbal comments will be considered at the public meeting where By-law is to be considered. Contact information for the Administration Office/where documents can be obtained Clerk or Deputy Clerk’s Name/Title

Manner of Notice

1. The full notice shall be published at least four weeks in advance of the meeting on the Township website.
2. A summary of the Notice shall be published in the weekly banner advertising directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance of the meeting.

Page 70 of 107

Schedule “11” to By-law 2016-73 Procedures for Notice – Development In addition to the requirements as set out in the Planning Act, the municipality shall: For any subdivision or plan of condominium greater than 3 units:

•

Bring to the attention of the public through a presentation to the Committee of the Whole any proposal for subdivision or plan of condominium greater than 3 units, after the developer has completed the pre consultation phase. This shall occur no later than 30 days before the notice for a statutory public meeting

•

Provide six calendar weeks’ notice of the statutory public meeting through the regulated means of advertising

•

Have the developer install, at their expense, a durable sign, notifying the community of the public meeting at least six weeks in advance of the meeting date.

•

Ensure that the sign for the proposed development is in a visible location at the edge of the property on the road abutting the property. The developer is to remove the signage 30 days after the public meeting.

•

Ensure that the sign shall be at least 1 metre by 1.2 metres in size and contain the information specified by the Planning Department

•

Have the developer provide photographic evidence that the sign is erected on the date required.

•

Advertise a summary of the Notice in the weekly banner advertising directing readers to the website six weeks in advance of the meeting. A subsequent notice shall be published three weeks in advance and again one week in advance of the meeting.

Page 71 of 107

TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2016-74

BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM RURAL ZONE (RU) TO SPECIAL LIMITED SERVICE RESIDENTIAL-WATERFRONT ZONE (RLSW-114); SPECIAL URBAN RESIDENTIAL-FIRST DENSITY ZONE (UR1-17) AND SPECIAL COMMUNITY

FACIL?TY ZONE (CF-6); PART LOT 19, CONCFSSION Vl, DISTRICT OF PORTLAND: KERR

WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a

pa’rcel of land located in Part of Lot 19, Concession Vl, in the District of Portland, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COljNCll HEREBY ENACTS AS FOLLOWS:

1. THAT Schedule ‘E’ to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Special Limited Service Residential-Waterfront Zone (RLSW-114); Special urban Residential-First Density Zone (UR1-17) and Special Community Facility Zone (CF-6) for those lands shown on the attached map designated as Schedule “1 “.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section RLSW-114 (Part Lot 19 Concession Vl, Portland District) immediately after section RLSW-113 (Part Lot 11, Concession 1, Storrington District ), to read as follows: RLSW-114 (Part Lot 19, Concession Vl, Portland District - Kerr Notwithstanding the provisions of section 10.3.1 or any other provision of this By-law to the contrary, on the lands zoned Special Limited Service Residential-Waterfront (RLSW-114), the following provisions shall apply:

• Waterfrontage (Minimum)…………………….150 metres (492 ft.) All other provisions of this by-law shall apply.

3. THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section UR1-17 (Part Lot 19 Concession Vl, Portland District) immediately affer section UR1-16 (Part Lot 7, Concession IV, Portland District ), to read as follows:

UR1-17 (Part Lot 19, Concession Vl, Portland District - Kerr Notwithstanding the provisions of section 14.3.1 or any other provision of this By-law to the contrary, on the lands zoned Special Urban Residential-First Density (UR1-17), the following provisions shall apply:

Waterfrontage (Minimum)…………………….100 metres (328 ft.) Road Frontage (Minimum)……………………..35 metres (115 ft.) All other provisions of this by-law shall apply. 4.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section CF-6 (Part Lot 19 Concession Vl, Portland District) immediately after section CF-s (Part Lot 4, Concession IV, Loughborough District ), to read as follows: CF-6 (Part Lot 19, Concession Vl, Portland District - Kerr Notwithstanding the provisions of section 29.3.1 or any other provision of this By-law to the contrary, on the lands zoned Special Community Facility (CF-6), the following provisions shall apply:

Page 72 of 107

- LotArea(Minimum)…………………….857metres?’(0.2ac.) Lot Frontage (Minimum)………………..37 metres (121 ft.) All other provisions of this by-law shall apply. s.

THIS BY-LAW shall come into force in accordance with section 34 of the

Planning Act, 1990, either on the date of passage or as otherwise provided by section 34. Dated at the Township of South Frontenac this sixth day of December, 2016. Read a first and second time this sixth day of December, 2016. Read a third time and finally passed this sixth day of December, 2016.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ,

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 73 of 107

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE ‘1’ BY-LAW No. 2016-74

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01530 60 90 120

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THIS SCHEDULE “1” TO BY-LAW No. 2016-74

PASSED THIS 6?’ DAY OF DECEMBER, 2016 MAYOR CLERK

Page 74 of 107

Payment Listing For the period of November 16, 2016 to December 6, 2016

Accounts Payable Payment Listing: For the period of November 16, 2016 to December 6, 2016

2,519,366.81

Payroll Payment Listing: Pay Period #24

Pay date November 23, 2016

83,245.18

For the period of November 6, 2016 to November 19, 2016

Council Reimbursement

Pay date November 23, 2016

2,806.13

For the period of November 6, 2016 to November 19, 2016 Council Honorarium

Pay date November 30, 2016

8,725.81

For the period of November 1, 2016 to November 30, 2016 $

2,614,143.93

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending December 6, 2016 in the amount of

$

2,614,143.93

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

Page 75 of 107

System:

12/1/2016

User ID:

srummell

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

11:38:32 AM

From: 11/16/2016

To: 12/6/2016

Page:

1

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000006507

Date

Inv #

12/6/2016

Vendor

Description

62642 62703 62667

THE FRONTENAC NEWS AD NOV 10 2016 AD NOV 24 2016 AD - NOV 17

IN-56531-01

ZYCOM TECHNOLOGY INC. HPE 1 YEAR POST WARRANTY

Total EFT000000006507 EFT000000006566 12/6/2016 Total EFT000000006566

Total Gen

Amount $354.61 $288.85 $353.33 $996.79 $1,012.51 $1,012.51

$2,009.30

0035 TaxSB-EP Cheque EFT000000006522

Date 12/6/2016

Inv #

Vendor

Description

LIMESTONE DISTRICT SCHOOL DEC 2016 LEVY DEC 2016 LEVY

Total EFT000000006522

Total TaxSB-EP

Amount $1,440,095.34 $1,440,095.34

$1,440,095.34

0036 TaxSB-ES Cheque EFT000000006479

Date 12/6/2016

Inv #

Vendor

Description

ALGONQUIN AND LAKESHORE DEC 2016 LEVY DEC 2016 LEVY

Total EFT000000006479

Total TaxSB-ES

Amount $137,566.67 $137,566.67

$137,566.67

0037 TaxSB-FP Cheque EFT000000006494

Date 12/6/2016

Inv #

Vendor

Description

CONSEIL DES ECOLES PUBLIQUES DEC 2016 LEVY DEC 2016 LEVY

Total EFT000000006494

Total TaxSB-FP

Amount $6,576.18 $6,576.18

$6,576.18

0038 TaxSB-FS Cheque 068050

Date 12/6/2016

Inv #

Vendor

Description

CONSEIL SCOLAIRE CATHOLIQUE DU DEC 2016 LEVY DEC 2016 LEVY

Total 068050

Total TaxSB-FS

Amount $9,451.52 $9,451.52

$9,451.52

1000 Cheque 068041 Total 068041 068071 Total 068071 EFT000000006485

Date

Inv #

12/6/2016

Vendor

Description

075414

ATKINSON HOME BUILDING CENTRE SOFTENER SALT

09387

RACKAIR (KINGSTON) INC. CONDENSING UNIT

12/6/2016

12/6/2016

Amount $26.53 $26.53 $7,326.72 $7,326.72

BAY ELECTRIC 11375

Total EFT000000006485 EFT000000006512 12/6/2016

REPLACE BALLAST FIXTURE

143348

HAVEN HOME ENTERPRISE INC REPLACE VENTOR MOTOR

205580

TROUSDALE’S HOME HARDWARE LED LIGHTING

Total EFT000000006512 EFT000000006555 12/6/2016

$152.64 $152.64 $660.42 $660.42

Page 76$142.44 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 65360

AIR CONDITIONER

Total EFT000000006555

Total

Page:

2 $375.48 $517.92

$8,684.23

1100 Counc Cheque 068037 Total 068037 068046 Total 068046 068049 Total 068049 068074 Total 068074 EFT000000006554

Date 11/16/2016

Inv #

Vendor

Description

BATTERSEA UNITED CHURCH 16/11-DONATION MEMORY OF EILEEN SLEETH

12/6/2016 153072

CASEMENT, JOYCE FOOD FOR MEETING

CHRIS GREEN

COMMUNITY LIVING KINGSTON IN MEMORY OF CHRIS GREEN

RH3529

ROBERT HOGAN BUS LINES COUNCIL ROAD TOUR

8691

TROUSDALE’S FOODLAND FRESHMENTS FOR MEETING

12/6/2016

12/6/2016

12/6/2016

Total EFT000000006554

Total Counc

Amount $75.00 $75.00 $175.00 $175.00 $75.00 $75.00 $330.72 $330.72 $49.50 $49.50

$705.22

1250 Clk Cheque EFT000000006496

Date

Inv #

12/6/2016 47706

Total EFT000000006496 EFT000000006540 12/6/2016

Vendor

Description

COUNTY OF FRONTENAC EAP 16/11

Amount $394.79 $394.79

PUROLATOR INC. 433064390

Total EFT000000006540 EFT000000006554 12/6/2016 1977 9784 1893 3803

shipping costs TROUSDALE’S FOODLAND CREAM CREAM COFFEE & CREAM COFFEE & CREAM

Total EFT000000006554

Total Clk

$29.35 $29.35 $2.49 $9.96 $22.52 $20.15 $55.12

$479.26

1275 Fin Cheque EFT000000006480

Date 12/6/2016

Inv #

Description

ALLAN & PARTNERS LLP IAA-SOUFRO-37688 FIRST INTERIM BILLING

Total EFT000000006480 EFT000000006496 12/6/2016 47705 Total EFT000000006496 EFT000000006533 12/6/2016

Vendor

COUNTY OF FRONTENAC INSURANCE RFP

PATHFIVE I-D00134 BALANCE

Total EFT000000006533 EFT000000006538 12/6/2016 79637

25% REC MGMT PLATFORM

PRINTFUSION INC. BUSINESS CARDS LF

Total EFT000000006538

Amount $6,105.60 $6,105.60 $4,331.92 $4,331.92 $1,780.80 $1,780.80 $29.51 $29.51

Total Fin

$12,247.83

Total GG

$1,617,815.55

20 PP&P 2100 Fire Cheque 068045

Date

Inv #

12/6/2016 1650080

Total 068045 068059

12/6/2016

Vendor

Description

CANADIAN NETWORK BROADCASTING HOLIDAY FIRE SAFETY AD KIDD ELECTRICAL & CONTRACTING

Amount $355.14 $355.14

Page 77 of 107

System:

12/1/2016

User ID:

srummell

Total 068059 068060 Total 068060 068076

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 16/11/18 16/11/18 16/11/18 16/11/18 16/11/18 16/11/18 16/11/18 16/11/18 16/11/18

REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL REPAIRS TO ELECTRICAL

002263

KINGSTON FIRE AND RESCUE 2016 DISPATCHING FEES

12/6/2016

12/6/2016

3 $1,770.62 $1,546.75 $895.49 $305.28 $452.83 $457.92 $513.89 $605.47 $396.86 $6,945.11 $36,027.20 $36,027.20

SNIDER, PERCY 16/10/13-23

Total 068076 EFT000000006476

Page:

12/6/2016

LOUGH FIRE HALL WASTE

23576 23620 23617

1622411 ONTARIO LTD. LAWN MAITENANCE 16/10 PUMP HOLDING TANK PUMP HOLDING TANK

11440625

ABELL PEST CONTROL INC. 16/11 Pest control

140853

ALLIED MEDICAL INSTRUMENTS INC MEDICAL SUPPLIES

435046

FIRE SERVICE MANAGEMENT WASH FIRE SUIT

Total EFT000000006476 EFT000000006477 12/6/2016 Total EFT000000006477 EFT000000006482 12/6/2016 Total EFT000000006482 EFT000000006504 12/6/2016 Total EFT000000006504 EFT000000006520 12/6/2016

$178.08 $178.08 $162.82 $244.22 $244.22 $651.26 $36.08 $36.08 $902.62 $902.62 $210.60 $210.60

LEONARD FUELS 1057-740741 1057-741294 1057-746000 1057-743872 1057-745703 2706-51914

Total EFT000000006520 EFT000000006542 12/6/2016

75.30 L @ $0.8664 20 L @ $0.8664 76.28 L @ $0.8841 & LUBE MISC CHARGE 62.17 L @ $0.9372 331.4 L @ $0.666

601515

ROSEN ENERGY GROUP SYD - 1200.5 L @ $0.8980

13435326

SUPERIOR PROPANE INC. TANK INSTALL

K551856

SWISH MAINTENANCE LIMITED CLEANING SUPPLIES

TCL-161818

TURRIS COMMUNICATIONS LTD RADIO REPAIR

Total EFT000000006542 EFT000000006547 12/6/2016 Total EFT000000006547 EFT000000006549 12/6/2016 Total EFT000000006549 EFT000000006556 12/6/2016 Total EFT000000006556

Total Fire

$64.85 $17.23 $85.63 $10.65 $58.03 $224.59 $460.98 $1,097.03 $1,097.03 $53.85 $53.85 $444.53 $444.53 $172.99 $172.99

$47,535.47

2110 Cvc# Cheque EFT000000006544

Date

Inv #

12/6/2016

Vendor

Description

Amount

SIGNS PLUS 2953

CIVIC SIGNS

Total EFT000000006544

Total Cvc#

$18.32 $18.32

$18.32

2400 Police Cheque 068066

Date

Inv #

12/6/2016

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 16/11 POLICE SERVICES

Amount

Total 068066

$244,876.00 $244,876.00

Total Police

$244,876.00

17091116143

Page 78 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

4

2605 Build Cheque 068078 Total 068078 068082

Date

Inv #

12/6/2016

Vendor

Description

GMCS609776

TAYLOR AUTOMALL DRIVE CLEAN TEST

MV-39-16-P

BULMER, MICHAEL Refund fee - MV-39-16-P

12/6/2016

Amount $30.53 $30.53

Total 068082

$82.00 $82.00

Total Build

$112.53

2620 Anml Ctl Cheque EFT000000006506

Date 12/6/2016

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2016-NOVEMBER 16/11 - ANIMAL CONTROL

Total EFT000000006506

Total Anml Ctl

Amount $3,256.19 $3,256.19

$3,256.19

2625 Lvstck Cheque EFT000000006541

Date

Inv #

12/6/2016

Vendor

Description

Amount

REDDEN, JOSEPH 16/11/15-0030 16/11/15-0030 16/11/15-0030 16/11/09-0032 16/11/09-0032 16/11/09-0032

LIVESTOCK VALUER * 4 LIVESTOCK VALUER MILEAGE LIVESTOCK VALUER PHOTOS LIVESTOCK VALUER 16/11/27 LIVESTOCK VALUER MILEAGE LIVESTOCK VALUER 16/11/27

Total EFT000000006541

Total Lvstck

$150.00 $58.85 $7.60 $50.00 $28.60 $5.56 $300.61

$300.61

2640 Bylaw enf Cheque EFT000000006506

Date 12/6/2016

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-B-2016-SEPTEMBER 16/09 BYLAW MILEAGE SF-B-2016-SEPTEMBER 16/09 BYLAW ENFORCEMENT SF-B-2016-OCTOBER 16/10 BYLAW MILEAGE SF-B-2016-OCTOBER 16/10 BYLAW ENFORCEMENT SF-P-2016-NOVEMBER 16/11 - PARKING BYLAW SF-P-2016-NOVEMBER 16/11 - PARKING BYLAW MILEAGE

Total EFT000000006506

Total Bylaw enf

Amount $243.41 $526.61 $285.74 $457.92 $457.92 $634.98 $2,606.58

$2,606.58

Total PP&P

$298,705.70

30 Trans 3000 PW OH Cheque EFT000000006481

Date

Inv #

12/6/2016 C14258-1216

Vendor

Description

ALLIANCE WIRELESS ANSWERING SERVICE

Total EFT000000006481

Total PW OH

Amount $180.60 $180.60

$180.60

3005 RdAdmOH Cheque EFT000000006509

Date

Inv #

12/6/2016 K397707 K366093 K360498

Total EFT000000006509

Total RdAdmOH

Vendor

Description

GRAND & TOY LIMITED OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES

Amount $89.38 $6.04 $133.23 $228.65

$228.65

Page 79 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

5

3010 Cap/Equip/Ptrl Cheque 068040 Total 068040 068041

Total 068041 068044 Total 068044 068054 Total 068054 068058

Total 068058 068072 Total 068072 068075 Total 068075 068078 Total 068078 068079

Date

Inv #

12/6/2016

Vendor

I0006780

ATCO CHEMICAL CORP. ARMOREX WIPES

075037 075613

ATKINSON HOME BUILDING CENTRE CHARGER/RADIO VACUUM FILTERS

11134B

BOB MARK NEW HOLLAND SALES LTD 1000 HOUR SERVICE

300

GORDON BARR LTD. DRILL & BLAST BRADSHAW RD

TR288952 TR289586

KEYSTONE AUTOMOTIVE MIRROR STEP BMP ASM

264922

THE REVIEW MIRROR AD FOR ROAD CLOSURE

0021442

SNC-LAVALIN GEM ONTARIO INC. OTTER LAKE CULVERT TESTING

25176

TAYLOR AUTOMALL BATTERY

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

CLEAN CARBS PORTLAND GENERATOR CLEAN CARBS

11405933

ABELL PEST CONTROL INC. 12 BAIT STATIONS

65818519

AIR LIQUIDE CANADA INC. OXYGEN

24200383

BATTLEFIELD EQUIPMENT RENTALS SOLAR MESSAGE BOARD

1614-001

BRICAZA CORPORATION WESTPORT RD CULVERT

462559

CERTIFIED LABORATORIES PREMALUBE

Total EFT000000006477 EFT000000006478 12/6/2016 Total EFT000000006478 EFT000000006484 12/6/2016 Total EFT000000006484 EFT000000006488 12/6/2016 Total EFT000000006488 EFT000000006491 12/6/2016 Total EFT000000006491 EFT000000006492 12/6/2016

$440.72 $440.72 $137.36 $7.62 $144.98 $1,413.51 $1,413.51 $17,299.20 $17,299.20 $356.75 $454.55 $811.30 $35.90 $35.90 $1,750.27 $1,750.27 $382.51 $382.51 $35.00 $383.00 $35.00 $453.00 $63.84 $63.84 $27.86 $27.86 $2,325.22 $2,325.22 $209,713.13 $209,713.13 $792.35 $792.35

CINTAS 884771456 884771456 884771456 884773117 884774776 884774776 884774776 884773118 884773118 884773118 884769841 884774775

CLEANING SUPPLIES UNIFORMS UNIFORMS HAND SOAP CLEANING SUPPLIES UNIFORMS UNIFORMS CLEANING SUPPLIES UNIFORMS UNIFORMS GREY MAT HAND SOAP

90069889 90064893 90068528

CRUICKSHANK CONSTRUCTION 3” GRAVEL 3” GRAVEL GRAVEL - 3” & GRAN A

Total EFT000000006492 EFT000000006497 12/6/2016

Total EFT000000006497 EFT000000006500 12/6/2016

Amount

TODD, JIM 730043 730044 730045

Total 068079 EFT000000006477

Description

D.MARTIN WELDING & FABRICATING

$96.67 $19.18 $9.51 $35.62 $96.67 $19.18 $9.51 $157.22 $19.18 $37.50 $35.62 $35.62 $571.48 $376.02 $186.80 $576.48 $1,139.30

Page 80 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 7514 7513

Total EFT000000006500 EFT000000006501 12/6/2016

6

REPLACE BOX AND LADDER REPAIR RUST HOLES

$1,107.34 $299.17 $1,406.51

MAINT. TO BAY DOORS PORTLAND SALT SHED

$91.58 $1,414.46 $1,506.04

DRAPER DOORS 10112 10076

Total EFT000000006501 EFT000000006502 12/6/2016 71226

EASTERN FLUID POWER INC HOSE ASSEMBLIES

39606 39721 39881 39882 39886 39883 39779 39779 39909

GIN-COR INDUSTRIES INC HYD CYLINDER PARTS VALVE FLOW / MOTOR HYD stock parts - ARM ASSEMBLY PIN * 3 PARTS COUPLINGS COUPLINGS AUGER COIL / SPINNER COIL

IV44690 WO18172

HARTINGTON EQUIPMENT LIMITED PLOW PARTS REPAIR INJECTION PUMP

INV107096508

HD SUPPLY CANADA, INC YELLOW WEB SLING

8189

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET

9304415180 9304447117 9304449108

KENT AUTOMOTIVE SHOP SUPPLIES/PARTS SHOP SUPPLIES/PARTS SHOP SUPPLIES/PARTS

146-139623

KROWN RUST CONTROL CASE OF T40

Total EFT000000006502 EFT000000006508 12/6/2016

Total EFT000000006508 EFT000000006511 12/6/2016

Total EFT000000006511 EFT000000006514 12/6/2016 Total EFT000000006514 EFT000000006516 12/6/2016 Total EFT000000006516 EFT000000006517 12/6/2016

Total EFT000000006517 EFT000000006518 12/6/2016 Total EFT000000006518 EFT000000006520 12/6/2016

$144.08 $144.08 $2,321.03 $72.56 $654.35 $5,056.04 $38.50 $150.58 $31.71 $63.46 $2,133.00 $10,521.23 $46.65 $1,968.10 $2,014.75 $231.15 $231.15 $122.11 $122.11 $157.80 $493.75 $170.62 $822.17 $82.43 $82.43

LEONARD FUELS 1057-740478 1058-741459 1058-742713 1058-742726 1058-743898 1058-743899 1058-745104 1058-744373 1058-745251 1058-746057 1058-746065 0363-739019 1056-736409 1056-738172 4185-689921

Total EFT000000006520 EFT000000006521 12/6/2016

97.10 L @ $0.8841 65.01 L @ $0.9106 89 L @ $0.9106 93 L @ $0.9106 12 LUBES 84.06 L @ $0.9106 96.69 L @ $0.9106 98.06 L @ $0.9106 101.02 L @ $0.9106 208.2 L 15W40 47 L @ $0.9372 3 CASE OF LUBES 12.01 L @ $0.9991 12 LUBES 773.5 L @ $.675

16/11-07 16/11/06-08

LEONARD, ELIZABETH CLEANING MOP BUCKET

55234979 55247719 55220635

LINDE CANADA LIMITED 15687 OXYGEN ACETYLENE TIP CUTTING & HELMET

212736

MCKEOWN AND WOOD FUELS FURNACE OIL 2515.2 L @ $0.6970

Total EFT000000006521 EFT000000006523 12/6/2016

Total EFT000000006523 EFT000000006524 12/6/2016 Total EFT000000006524 EFT000000006525 12/6/2016

Page:

MCNICHOLS CONSTRUCTION LTD 16/11/04-BRADSHAW RD EXCAVATOR AND TRI-AXLE

$85.38 $58.91 $80.66 $84.29 $43.59 $76.18 $87.63 $88.86 $91.54 $812.80 $43.87 $234.05 $12.21 $68.38 $531.30 $2,399.65 $300.00 $45.78 $345.78 $87.98 $180.67 $109.72 $378.37 $1,783.94 $1,783.94 $7,876.22

Page 81 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000006525 EFT000000006526 12/6/2016

7 $7,876.22

35003 35004 35005

M-CON PIPE & PRODUCTS INC CULVERTS CULVERTS CULVERTS

DA0005709952

MICHELIN NORTH AMERICA CANADA INC 2 TIRES

Total EFT000000006526 EFT000000006527 12/6/2016 Total EFT000000006527 EFT000000006528 12/6/2016

Page:

MILLER PAVING LIMITED SU-150-17-1307 DOUBLE SURFACE TREATMENT

Total EFT000000006528 EFT000000006530 12/6/2016 16501 16502

NORTHWAY HARDWARE BATTERIES TOILET HANDLE

131625 131686

PAT’S RADIATOR SERVICE LTD. PLOW SWITCH THROTTLE MOTOR

11190 11190 11190

PERFECT SOLUTIONS LATEX GLOVES COWHIDE GLOVES COWHIDE GLOVES

Total EFT000000006530 EFT000000006534 12/6/2016

Total EFT000000006534 EFT000000006535 12/6/2016

Total EFT000000006535 EFT000000006536 12/6/2016

$11,585.17 $10,923.63 $15,299.20 $37,808.00 $1,731.65 $1,731.65 $3,813.40 $3,813.40 $35.59 $7.07 $42.66 $30.88 $160.65 $191.53 $53.73 $127.01 $119.06 $299.80

PETRIE FORD 221801 221801 221799 221872 221872 222457 221891 221891 221891 712925 221625 222523 222793 222671

Total EFT000000006536 EFT000000006537 12/6/2016

FILTER VENTED CAP ELEMENT ASY WIPER BLADE MIRROR DUSTSHEILD ELEMENT ASY OIL & AIR FILTER, ANTIFREEZE ENGINE OIL TEST AND INSTALL NEW FUSE RESISTOR SIGNAL SWITCH VALVE ASY BRAKE CLEANER

$37.73 $6.55 $24.59 $27.47 $62.93 $91.53 $32.89 $194.34 $103.07 $254.40 $26.08 $69.86 $360.49 $34.80 $1,326.73

SUBSTANCES ASSESSMENT

$839.52 $839.52

PINCHIN LTD. 355337

Total EFT000000006537 EFT000000006543 12/6/2016 10819 10814 10818 10818 10824

R. THURSTON TECHNOLOGIES REPROGRAM BASE RADIO BI-ANNUAL INSPECTION REPAIR RADIOS REPAIR RADIOS RADIO REPAIR

431041 431043

TALLMAN TRUCK CENTRE LIMITED E-TEST E-TEST

6083-410234 6083-410234 6083-410234 6083-410375 6083-410604 6083-410603 6083-410446 6083-411640 6083-411640 6083-412043 6083-412038 6083-412309 6083-412310 6083-412850 6083-413074

TOWN AND COUNTRY AUTO SUPPLY SNOW BRUSH STOCK OIL BEAM BLADE HYD. OIL HI AMPERAGE CLAMP MAKITA DRILL Portable Air Plasma Cutter PARTS STOCK MIRROR shop tools BULBS PARTS SHOP EQUIPMENT WASHER NOZZLE OIL

Total EFT000000006543 EFT000000006551 12/6/2016

Total EFT000000006551 EFT000000006553 12/6/2016

$172.99 $172.99 $64.87 $64.87 $172.99 $648.71 $127.20 $127.20 $254.40 $64.59 $33.51 $30.11 $59.54 $156.65 $239.85 $2,372.28 $54.90 $40.49 $24.18 $30.35 $111.92 $74.77 $11.37 $37.86

Page 82 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 6083-413050 6083-414038 6083-414038

Total EFT000000006553 EFT000000006554 12/6/2016

SNOWBRUSH FOR PLOW TRUCKS OIL AND FILTERS OIL AND FILTERS

9958 4787 4787 3604 1720

TROUSDALE’S FOODLAND COFFEE & CREAM WATER WATER WATER COFFEE & CREAM

65046 64778 65435 65463 65621 65573 65639

TROUSDALE’S HOME HARDWARE COUPLING FASTENERS & LUMBER BATTERIES LED LNTRN SPRAY FOAM SCREW SHOP SUPPLIES

173-131366 173-131327 173-133320 173-133319 896-780997 173-133725 896-781434 173-134260 173-133985 173-134533 173-134533 173-134313 173-134673 173-135508 173-135608 173-135532

UNIVERSAL SUPPLY GROUP PARTS PARTS GLOVES PARTS OIL ABSORBANT & WHITE RAGS HUB CAP ORANGE PAINT AIR BRAKE PARTS BRAKE PARTS LED LIGHTS LED LIGHTS LED BACK UP LAMP AIR DRYER, CORE DEPOSIT PIPES HOSE ASSEMBLY LED TRAILER LIGHTS

34611 34462

VERONA HARDWARE LIMITED PRY BAR AND HIGH PRESSURE BLUB HOSE PARTS

124365 124501

WHITE’S WEARPARTS LTD SERR GRADER GB412 * 20 PLOW PARTS

Total EFT000000006554 EFT000000006555 12/6/2016

Total EFT000000006555 EFT000000006558 12/6/2016

Total EFT000000006558 EFT000000006561 12/6/2016

Total EFT000000006561 EFT000000006563 12/6/2016

Page:

8 $97.28 $8.74 $85.41 $3,533.80 $15.68 $19.96 $19.96 $49.90 $31.16 $136.66 $5.46 $45.13 $37.45 $12.20 $5.38 $34.59 $10.16 $150.37 $10.04 $31.65 $13.22 $59.58 $232.97 $12.45 $65.72 $85.55 $208.53 $36.62 $36.62 $68.48 $302.69 $5.76 $17.99 $73.25 $1,261.12 $81.39 $20.73 $102.12

Total EFT000000006563

$2,121.70 $7,535.33 $9,657.03

Total Cap/Equip/Ptrl

$328,796.50

3210 Brushing Cheque 068051

Date

Inv #

12/6/2016

Vendor

Amount

ECO TREE CARE 738

Total 068051 EFT000000006484

Description

12/6/2016 24201067

TREE REMOVAL BATTLEFIELD EQUIPMENT RENTALS CHAIN LOOP

Total EFT000000006484

Total Brushing

$1,246.56 $1,246.56 $166.17 $166.17

$1,412.73

3215 Drainage Cheque 068064

Date

Inv #

12/6/2016

Vendor

12/6/2016

DOZER RENTAL

$773.38 $773.38

FLAGGING DIVISION ST

$236.59 $236.59

SNIDER, PERCY 16/11/08-39

Total 068076 EFT000000006497

Amount

LJM TRANSPORT 139967

Total 068064 068076

Description

12/6/2016 90068624

CRUICKSHANK CONSTRUCTION GRAN A GRAVEL

$205.65

Page 83 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 90069759

Total EFT000000006497 EFT000000006510 12/6/2016

3" GRAVEL

6207

G WILLIAMS PAVING LTD RD & DRIVEWAY REPAIRS

S-0047444 S-0047256 S-0047256 S-0047170 S-0047170 S-0047170 S-0047170 S-0047080 S-0047080 S-0047080

SWEET’S SAND & GRAVEL 5/8" GRAVEL 5/8" GRAVEL 5/8" GRAVEL 5/8" GRAVEL 3" GRAVEL 5/8" GRAVEL 3" GRAVEL SHOT ROCK SHOT ROCK 5/8" GRAVEL

02580 02579 02581 02582 02583 02601 02584 02588 02164

SYDENHAM LANDSCAPE PRODUCTS TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL DITCHING

Total EFT000000006510 EFT000000006548 12/6/2016

Total EFT000000006548 EFT000000006550 12/6/2016

Total EFT000000006550

Total Drainage

Page:

9 $172.23 $377.88 $6,970.56 $6,970.56 $1,012.13 $224.37 $1,799.31 $1,580.60 $556.97 $744.95 $2,017.58 $353.18 $919.12 $1,151.28 $10,359.49 $631.42 $631.42 $631.42 $631.42 $185.71 $482.85 $482.85 $631.42 $260.00 $4,568.51

$23,286.41

3235 Sidewalks Cheque 068047

Date

Inv #

12/6/2016 16/11/15

Vendor

Description

C & M CONSTRUCTION PARK BENCH PADS

Total 068047

Total Sidewalks

Amount $2,771.94 $2,771.94

$2,771.94

3310 Hardtop Patching Cheque 068076

Date

Inv #

12/6/2016

Vendor

Amount

SNIDER, PERCY 16/11/02-37 16/10/12-20 16/11/09-42 16/11/09-42 16/11/10-43 16/11/16-46 16/11/17-47

Total 068076 EFT000000006476

Description

12/6/2016

PATCHING & FLAGGING PATCHING & FLAGGING FLAGGING & PATCHING FLAGGING & PATCHING FLAGGING & PATCHING FLAGGING & PATCHING FLAGGING & PATCHING

23565 23624 23661

1622411 ONTARIO LTD. FLAGGING & HOT PATCHING HOT PATCHING & FLAGGING HOT PATCHING & FLAGGING

16-239

LEN CORCORAN EXCAVATING LTD. DEER CREAK LANE DRIVEWAY APRON

Total EFT000000006476 EFT000000006519 12/6/2016 Total EFT000000006519 EFT000000006552 12/6/2016

$2,603.27 $2,181.36 $1,639.10 $1,108.81 $867.76 $3,085.36 $771.34 $12,257.00 $3,391.91 $2,480.65 $3,999.42 $9,871.98 $450.27 $450.27

TEM ROADWORK 282464 282465 282465

Total EFT000000006552 EFT000000006564 12/6/2016 3141 3094 3094 3081 3131 3106

PATCHING & FLAGGING FLAGGING AND PATCHING FLAGGING AND PATCHING WILLIAMS HOT MIX LTD 2.16 T SAND SEAL 2.14 T sand seal 14.71 T sand seal 35.28 T sand seal 48.03 T sand seal 2.08 T sand seal

$5,138.88 $5,596.80 $1,831.68 $12,567.36 $213.21 $211.23 $1,451.98 $3,482.39 $4,740.91 $205.31

Page 84 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 3106

60.32 T sand seal

Total EFT000000006564

Total Hardtop Patching

Page:

10 $5,954.02 $16,259.05

$51,405.66

3320 should maint Cheque 068069

Date

Inv #

12/6/2016

Vendor

12/6/2016

5/8" GRAVEL STONE DUST 5/8" GRAVEL

$2,416.62 $892.91 $223.44 $3,532.97

SNIDER, PERCY 16/10/12-19 16/10/17-40

Total 068076 EFT000000006484

Amount

O. BETTSCHEN 37658 37618 37812

Total 068069 068076

Description

12/6/2016

FLAGGING FLAGGING DESERT LAKE RD

24199746

BATTLEFIELD EQUIPMENT RENTALS ROLLER RENTAL

90068856

CRUICKSHANK CONSTRUCTION GRAVEL

S-0047256

SWEET’S SAND & GRAVEL 5/8" GRAVEL

Total EFT000000006484 EFT000000006497 12/6/2016 Total EFT000000006497 EFT000000006548 12/6/2016

$341.66 $176.30 $517.96 $364.71 $364.71 $182.19 $182.19

Total EFT000000006548

$1,746.05 $1,746.05

Total should maint

$6,343.88

3405 Washout Cheque 068061

Date

Inv #

12/6/2016 37409072 37568234

Total 068061 068069

12/6/2016

Vendor

LAFARGE CANADA INC RECYCLED ASPHALT RECYCLED ASPHALT

Amount $148.16 $274.76 $422.92

O. BETTSCHEN 37778 37675

Total 068069 EFT000000006497

Description

12/6/2016

5/8" GRAVEL 5/8" GRAVEL

90068697 90069642 90068385 90067706

CRUICKSHANK CONSTRUCTION GRAN A GRAVEL 3" GRAVEL GRAN A GRAVEL GRAN A GRAVEL

S-0047080 S-0047080

SWEET’S SAND & GRAVEL 5/8" GRAVEL CR. ASPHALT

Total EFT000000006497 EFT000000006548 12/6/2016

Total EFT000000006548

Total Washout

$46.50 $123.70 $170.20 $296.88 $80.06 $403.05 $87.04 $867.03 $339.15 $455.01 $794.16

$2,254.31

3425 Gradng & Grvl resurf Cheque EFT000000006548

Date

Inv #

12/6/2016 S-0047593 S-0047496 S-0047445 S-0047649

Vendor

Description

SWEET’S SAND & GRAVEL WATER TRUCK RENTAL WATER TRUCK RENTAL WATER TRUCK RENTAL WATER TRUCK RENTAL

Total EFT000000006548

Total Gradng & Grvl resurf

Amount $847.15 $753.02 $1,458.98 $753.02 $3,812.17

$3,812.17

3505 Snw Plwng Cheque EFT000000006543

Date

Inv #

12/6/2016 10817 10817

Total EFT000000006543

Vendor

Description

R. THURSTON TECHNOLOGIES REPAIR 3 MULROONEY RADIOS REPROGRAM RADIO FOR S.F.

Amount $216.24 $200.36 $416.60

Page 85 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Snw Plwng

Page:

11 $416.60

3601 Barricds & Sfty Matls Cheque EFT000000006493

Date

Inv #

12/6/2016

Vendor

Description

3014293

COLLINS SAFETY INC. SHOP SUPPLIES

11190

PERFECT SOLUTIONS SAFETY BODY/ EYE PROTECTION

Total EFT000000006493 EFT000000006535 12/6/2016 Total EFT000000006535

Total Barricds & Sfty Matls

Amount $149.52 $149.52 $151.06 $151.06

$300.58

3615 Street signs Cheque 068041

Date

Inv #

12/6/2016 075201

Total 068041 EFT000000006544

12/6/2016

Vendor

Description

ATKINSON HOME BUILDING CENTRE LUMBER

Amount $19.28 $19.28

SIGNS PLUS

Total EFT000000006544

$37.60 $119.87 $157.47

Total Street signs

$176.75

2952 2953

STREET SIGN STREET SIGN

3620 Reg signs Cheque EFT000000006486

Date

Inv #

12/6/2016

Vendor

Description

332927

BMR MANUFACTURING INC. POST U CHANNEL

9304449109

KENT AUTOMOTIVE NUTS AND BOLTS

Total EFT000000006486 EFT000000006517 12/6/2016 Total EFT000000006517

Total Reg signs

Amount $836.98 $836.98 $215.90 $215.90

$1,052.88

3625 RR cross mnt Cheque EFT000000006490

Date

Inv #

12/6/2016 11088021 11088728

Vendor

Description

CANADIAN PACIFIC RAILWAY RAILWAY CROSSING 16/11 - RAILWAY CROSSING

Amount

Total EFT000000006490

$831.00 $831.00 $1,662.00

Total RR cross mnt

$1,662.00

3635 Trffc cnts Cheque 068057

Date

Inv #

12/6/2016 20318

Vendor

Description

KALITEC SIGNALISATION INC. RADAR SPEED SIGN

Total 068057

Total Trffc cnts

Amount $6,039.46 $6,039.46

$6,039.46

3638 Locates Cheque EFT000000006532

Date

Inv #

12/6/2016 201672298

Vendor

Description

ONTARIO ONE CALL LOCATES SERVICE 16/10

Total EFT000000006532

Total Locates

Amount $133.76 $133.76

$133.76

3800 Crssng Guards Cheque EFT000000006473

Date

Inv #

11/30/2016 16/11 16/11

Total EFT000000006473

Vendor

Description

MACINTYRE, DOUG 16/11 - CROSSING GUARD 16/11 - CROSSING GUARD

Amount $540.00 $15.55 $555.55

Page 86 of 107

System:

12/1/2016

User ID:

srummell

EFT000000006474

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

11/30/2016

Page:

12

SNIDER, DEBBIE 16/11 16/11

16/11 - CROSSING GUARD 16/11 - CROSSING GUARD

16/11 16/11

KEHOE, GENNY LYNN 16/11 - CROSSING GUARD 16/11 - CROSSING GUARD

Total EFT000000006474 EFT000000006475 11/30/2016

Total EFT000000006475

Total Crssng Guards

$945.00 $27.22 $972.22 $90.00 $2.59 $92.59

$1,620.36

Total Trans

$431,895.24

40 Env 4110 Water Treat Cheque 068043 Total 068043 EFT000000006559

Date

Inv #

12/6/2016

Vendor

Description

16/11-7631

BELL CANADA-WATER TOWER PHONE LINE 16/11 - TELEPHONE

32368

UTILITIES KINGSTON 16/09 - OPERATING COSTS

12/6/2016

Amount $74.28 $74.28

Total EFT000000006559

$9,899.82 $9,899.82

Total Water Treat

$9,974.10

5005 SW & Fac OH Cheque EFT000000006540

Date

Inv #

12/6/2016

Vendor

Description

Amount

PUROLATOR INC. 7347451

Total EFT000000006540 EFT000000006555 12/6/2016

SHIPPING CHARGES TROUSDALE’S HOME HARDWARE DRILL BITS

$30.75 $30.75

Total EFT000000006555

$37.10 $37.10

Total SW & Fac OH

$67.85

65505

5105 Garb coll Cheque 068038

Total 068038 EFT000000006472

Date

Inv #

11/30/2016

Vendor

Description

Amount

SNIDER, PERCY 16/11 16/11

16/11 COLLECTION 16/11 COLLECTION

16/11

1622411 ONTARIO LTD. 16/11 COLLECTION

6083-412597

TOWN AND COUNTRY AUTO SUPPLY BELT TENSIONER

11/30/2016

Total EFT000000006472 EFT000000006553 12/6/2016 Total EFT000000006553

Total Garb coll

$11,274.39 $9,306.49 $20,580.88 $11,517.09 $11,517.09 $93.57 $93.57

$32,191.54

5110 Gab disp Cheque 068076

Date

Inv #

12/6/2016

11/30/2016

Description

Amount

SNIDER, PERCY 16/11/08-38 16/11/14-45 16/11/12-44

Total 068076 EFT000000006470

Vendor

PORTLAND DUMP / DOZER PORTLAND DUMP/DOZER PORTLAND DUMP/WASTE

WHALEY, GEORGE 16/11 DISPOSAL 16/11 DISPOSAL

Total EFT000000006470 EFT000000006477 12/6/2016 10049181 10049181 10049181

ABELL PEST CONTROL INC. PEST CONTROL PEST CONTROL PEST CONTROL

8282

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET

Total EFT000000006477 EFT000000006516 12/6/2016

$488.45 $651.26 $178.08 $1,317.79 $1,935.80 $1,935.80 $56.27 $56.27 $56.27 $168.81 $117.02

Page 87 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 8282 8282 8282 8281

Total EFT000000006516 EFT000000006525 12/6/2016

Total EFT000000006525 EFT000000006539 12/6/2016

PORTABLE TOILET PORTABLE TOILET PORTABLE TOILET PORTABLE TOILET

MCNICHOLS CONSTRUCTION LTD 16/11-GREENBAY 16/11 GREENBAY DUMP 16/11/14-SALEM 16/11 SALEM DUMP PROGRESSIVE WASTE SOLUTIONS CAN INC 7150-0000220996 CONSTRUCTION WASTE 10.91MT 647-0000022458 29.15 MT WASTE

Total EFT000000006539

Total Gab disp

Page:

13 $117.02 $117.02 $117.02 $117.02 $585.10 $3,042.62 $3,042.62 $6,085.24 $1,212.88 $2,565.87 $3,778.75

$13,871.49

5205 Recyc Coll Cheque 068038

Total 068038 EFT000000006472

Date

Inv #

11/30/2016

Vendor

Description

Amount

SNIDER, PERCY 16/11 16/11 16/11

16/11 COLLECTION 16/11 COLLECTION 16/11 COLLECTION

16/11

1622411 ONTARIO LTD. 16/11 COLLECTION

11/30/2016

Total EFT000000006472

Total Recyc Coll

$12,162.26 $10,605.36 $11,320.42 $34,088.04 $9,907.17 $9,907.17

$43,995.21

5210 Rec Disp/Prc Cheque 068076

Date

Inv #

12/6/2016

Vendor

Description

Amount

SNIDER, PERCY 16/11/09-41

SALEM RECYCLE

Total 068076

Total Rec Disp/Prc

$330.72 $330.72

$330.72

5305 HHW Cheque EFT000000006487

Date

Inv #

12/6/2016 20160208

Vendor

Description

BRENDAR ENVIRONMENTAL INC. HHW SERVICES OCT 2016

Total EFT000000006487

Amount $8,657.13 $8,657.13

Total HHW

$8,657.13

Total Env

$109,088.04

70 Cem 7000 Health Cheque EFT000000006471

Date 11/30/2016

Inv #

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS 16/11 SERVICES 16/11 SERVICES

Total EFT000000006471

Amount $875.14 $875.14

Total Health

$875.14

Total Cem

$875.14

80 Rec 8000 Rec Cheque 068055

Total 068055 068056

Date 12/6/2016

12/6/2016

Inv #

Vendor

Description

HOLLAND, TRACY 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC MILEAGE 16/11/28- SF REC TOP UP PER CA INCREASE HOWE, MIKE 16/11/28- SF REC

16/11/28- SF REC

Amount $30.60 $3.41 $0.60 $34.61 $30.60

Page 88 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 16/11/28- SF REC 16/11/28- SF REC

Total 068056 068065

12/6/2016 3458

Total 068065 068069

12/6/2016

LOYALIST IRRIGATION LIMITED WINTERIZING SPRINKLER SYSTEM

Total 068070 068073 Total 068073 EFT000000006469

12/6/2016

16-1166-4

RIGGS ENGINEERING LTD. Point shoreline engineering

16/11

LEONARD, ELIZABETH 16/11 MAINTENANCE

11/30/2016

Total EFT000000006489 EFT000000006505 12/6/2016

STONE DUST STONE DUST 5/8" GRAVEL 39.97 TONS STONE DUST

O’CONNOR, BETTY 2016-GLENDOWER GLENDOWER RENTAL ADMIN FEE

12/6/2016

Total EFT000000006469 EFT000000006489 12/6/2016

BROWN, DONNA 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC MILEAGE 16/11/28- SF REC TOP UP PER CA INCREASE FOX, KEVIN 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC

Total EFT000000006505 EFT000000006520 12/6/2016

$5.50 $0.60 $36.70 $407.04 $407.04 $311.17 $949.41 $121.90 $467.75 $1,850.23 $500.00 $500.00 $1,599.67 $1,599.67 $142.50 $142.50 $30.60 $49.50 $0.30 $80.40

16/11/28- SF REC 16/11/28- SF REC MILEAGE TOP UP PER CA INCREASE

$30.60 $35.20 $0.60 $66.40

110 L @ $0.676 RESET BLOACK FLUE

$75.67 $91.58 $167.25

LEONARD FUELS 3935-51694 3935-58575

Total EFT000000006520 EFT000000006521 12/6/2016 16/11/16-06

LEONARD, ELIZABETH VAC. FILTERS

4369 4371 4374 4375 4376 4372 4373 4401 4399 4036 4037 4035

SIMMONS PLUMBING & PUMP SERV. WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE WATER SYSTEM WINTERIZE BOWES PARKS UV LIGHT REPAIRS WINTERIZE BATTERSEA PARK -2015 WINTERIZE WILMER PARK-2015 WINTERIZE SYDENHAM POINT 2015

Total EFT000000006521 EFT000000006545 12/6/2016

Total EFT000000006545 EFT000000006546 12/6/2016

$8.13 $8.13 $125.16 $214.71 $232.01 $77.34 $89.55 $119.06 $119.06 $193.85 $178.08 $106.85 $71.23 $214.71 $1,741.61

SLEETH, SARAH 16/11/25-13 16/11/25-13 16/11/25-13

Total EFT000000006546 EFT000000006547 12/6/2016

HALL BOOKING HALL CLEANING HALL EXTRA CLEANING

13399904

SUPERIOR PROPANE INC. 583.60 L @ $0.5244

S-0047080

SWEET’S SAND & GRAVEL 3" GRAVEL

02162 02087 02090 2056 2576

SYDENHAM LANDSCAPE PRODUCTS STONEDUST 3 YARDS TOPSOIL TOPSOIL BRICK SAND SAND AND TOPSOIL

Total EFT000000006547 EFT000000006548 12/6/2016 Total EFT000000006548 EFT000000006550 12/6/2016

Total EFT000000006550

14

O. BETTSCHEN 37658 37675 37675 37667

Total 068069 068070

16/11/28- SF REC MILEAGE TOP UP PER CA INCREASE

Page:

$350.00 $50.00 $75.00 $475.00 $331.56 $331.56 $307.95 $307.95 $36.02 $54.95 $18.01 $82.43 $20.52 $211.93

Page 89 of 107

System:

12/1/2016

User ID:

srummell

EFT000000006555

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

12/6/2016 205581

Total EFT000000006555 EFT000000006560 12/6/2016

Total EFT000000006560 EFT000000006565 12/6/2016

TROUSDALE’S HOME HARDWARE LED LIGHTING

VANDEWAL, SARAH 16/11/28- SF REC 16/11/28- SF REC SECRETARY 16/11/28- SF REC 16/11/28- SF REC MILEAGE WOOD, ALVIN 16/11/28- SF REC 16/11/28- SF REC 16/11/28- SF REC

16/11/28- SF REC 16/11/28- SF REC MILEAGE TOP UP PER CA INCREASE

Total EFT000000006565

Total Rec

Page:

15

$213.67 $213.67 $65.00 $4.29 $69.29 $30.60 $24.20 $0.60 $55.40

$8,299.34

8040 Trails Cheque EFT000000006497

Date

Inv #

12/6/2016 90068141

Vendor

Description

CRUICKSHANK CONSTRUCTION 3" GRAVEL

Total EFT000000006497

Total Trails

Amount $177.69 $177.69

$177.69

8210 VCA Cheque 068042 Total 068042 068046 Total 068046 068048

Total 068048 068052 Total 068052 068062 Total 068062 068063

Date

Inv #

12/6/2016

Vendor

Total 068080 EFT000000006483

WASTE DISPOSAL

2016085

CASEMENT, JOYCE FLOWERS FOR MUDDY WATERS REST.

2016087 2016093

COLEMAN, DONALD REFRESHMENTS FOR MEETING LEITA REYNOLDS BARN STORAGE

FEO-000338

FESTIVALS & EVENTS ONTARIO MEMEBERSHIP 2016/2017

2016082

LINGEN, DEBORAH MAIL WINTER FLYERS

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

$36.02 $36.02 $27.02 $27.02 $25.00 $100.00 $125.00 $122.11 $122.11 $128.62 $128.62

LINGEN, ROY

12/6/2016

PRINT 900 WINTER FLYERS

5937

VERONA FOODLAND TREATS FOR FAMILY SKATE

3546 3225 - CORR

ASSELSTINE HARDWARE PARTS FOR ELECTRONIC SIGN ROUNDING ERROR 3225

12/6/2016

Total EFT000000006483 EFT000000006495 12/6/2016

$228.96 $228.96 $40.64 $40.64 $6.60 $0.03 $6.63

CONWAY, WAYNE 2016090 2016094

Total EFT000000006495 EFT000000006503 12/6/2016

REMEMBERANCE DAY REFRESHMENTS TOWNSHIP APPRECIATION GIFT

$142.87 $31.42 $174.29

ESKEROD SIGNS 27346

Total EFT000000006503 EFT000000006529 12/6/2016 359 Total EFT000000006529

Amount

BABCOCK, CHET 2016084

2016083 Total 068063 068080

Description

INSTALL ELECTRONIC SIGN FRONTENAC COMMUNITY ARENA PAY FOR FREE SKATE

$1,475.52 $1,475.52 $293.07 $293.07

Total VCA

$2,657.88

Total Rec

$11,134.91

90 Plan

Page 90 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

16

9000 Plan Cheque EFT000000006498

Date

Inv #

12/6/2016 140058

Vendor

Description

CUNNINGHAM SWAN CARTY ZONING BYLAW OMB APPEAL

Total EFT000000006498

Total Plan

Amount $2,537.88 $2,537.88

$2,537.88

9010 Plan-com adj Cheque 068082

Date

Inv #

12/6/2016 MV-39-16-P

Vendor

Description

BULMER, MICHAEL Refund fee - MV-39-16-P

Total 068082

Total Plan-com adj

Amount $650.00 $650.00

$650.00

Total Plan

$3,187.88

99 9999 Cheque 068081 Total 068081 068084 Total 068084 068086 Total 068086 068087

Total 068087 068088 Total 068088 068089 Total 068089 068090 Total 068090 068091 Total 068091 068092 Total 068092 068093

Date 12/6/2016

12/6/2016

Inv #

Total 068094 068095 Total 068095 EFT000000006513

KENNY, BRIAN CAMERON 05004077200-REFUND 050 040 77200 REFUND

12/6/2016 CRADJ4529-1

BALDWIN ADRIANNE MARIE TAX REFUND 01005002300

CRADJ4516-1 CRADJ4516-2 CRADJ4517-1

THE NATURE CONSERVANCY OF CANADA Tax Refund from 060 070 08900 Tax Refund from 060 070 09000 Tax Refund from 070 060 29400

12/6/2016

12/6/2016

Amount $351.00 $351.00 $280.59 $280.59 $2,012.14 $2,012.14 $17,351.33 $3,634.08 $1,909.30 $22,894.71

DROBNIK JOSEF CRADJ4526-1

TAX REFUND 08004016202

CRADJ4527-1

VANKOUGHNETT RANDY TAX REFUND06006005920

CRADJ4528-1

CLOW RANDY GERALD TAX REFUND 04006009380

CRADJ4530-1

GEORGE SANDRA ELLEN TAX REFUND 06006013000

CRADJ4531-1

BALDWIN JOHN RUSSEL 0100500200000

12/6/2016

12/6/2016

12/6/2016

12/6/2016

12/6/2016

$2,242.61 $2,242.61 $1,728.49 $1,728.49 $912.99 $912.99 $2,104.27 $2,104.27 $860.07 $860.07

COOKE T DEREK

12/6/2016

03002079400

CRADJ4533-1

WARREN JOSHUA BRENT 010040040000000

CRADJ4535-1

SHERIDAN RICHARD 5020040251700000

12/6/2016

12/6/2016

Description

BANK OF NOVA SCOTIA - MORTGAGE TAX-08008013700 TAX REFUND 080-080-13700

CRADJ4532-1 Total 068093 068094

Vendor

HAWKEY, STEPHANIE TAX 060-050-01653 TAX REFUND 060-050-01653

Total EFT000000006513 EFT000000006542 12/6/2016 601454 601490 601489 601410

ROSEN ENERGY GROUP F 3912.8 L CLR @ $0.8090 P 221.1 L MKD @ $0.6960 P 2340.4 L CLR @ $0.8300 F 2452.7 L GAS @ $0.8050

$186.15 $186.15 $203.04 $203.04 $172.64 $172.64 $2,767.62 $2,767.62 $3,221.17 $156.59 $1,976.72 $2,009.17

Page 91 of 107

System:

12/1/2016

User ID:

srummell

11:38:32 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 601411 601412 601407 601405 601453 601346

Total EFT000000006542

F 642.4 L CLR @ $0.8020 F 1109.1 L MKD @ $0.6790 B 554.9 L MKD @ $0.6790 B 366.6 L GAS @ $0.8050 B 555.9 L CLR @ $0.8090 SUN 187 L CLR @ $0.8010

Page:

17 $524.27 $766.33 $383.41 $300.31 $457.63 $152.43 $9,948.03

Total

$46,664.35

Total

$46,664.35

Total

$2,519,366.81

Page 92 of 107

STAFF REPORT CLERKS DEPARTMENT PREPARED:

November 25, 2016

AGENDA DATE:

December 6, 2016

SUBJECT: Appointment of Council members to Committees

RECOMMENDATION: For Information and consideration

BACKGROUND: Council policy sets out the Committee of Adjustment/Land Division Committee as being comprised of 8 members – one Councillor from each District, and one noncouncillor from each District. The Planning Act requires that any non-council members of the Committee serve for the term of Council, but that Council members of the Committee be appointed annually. Current Committee of Adjustment:

Bedford Loughborough Portland Storrington

Citizen (4yr term) David Hahn John Sherbino Larry Redden Ken Gee

Councillor (1yr term) Pat Barr Mark Schjerning John McDougall Ron Sleeth

When Council appointed members to the Corporate Services and Public Services Committee there was discussion on revisiting the appointments half way through the term of Council. Current members of Corporate Services Committee:  Al Revill - Chair  John McDougall  Ross Sutherland Current members of Public Services Committee:  Ron Sleeth - Chair  Mark Schjerning  Al Revill The bylaw to appoint Councillors is scheduled for December 20, 2016. Staff are looking for direction as to whether the current Council members are interested in remaining on the same committees or whether there will be changes.

Submitted/approved by: Wayne Orr, CAO

Page 93 of 107

STAFF REPORT CLERKS DEPARTMENT

Page 94 of 107

RECEIVED NOV 2 1 201S TOWNSi-‘iP OF

SOUTH FfiONTENAC i. Dnservatory

fono hesiaencs,

323-1493 Stoniir’idge Dr. kingston,

L’n’cario

K7rl 9H'3

hecibers of Council, lounsnip et &oiitn Fr’onT.enac, P. O. Box 100,

noveincer

18,

^Oj. ti

44A.1; ueorge &)’eet, isyaenhan, ROM 2TO iiear

On.

nemoers

oF Council;

i last: urote co you on hugas’t; iy, , ;ui&. i ain keenly nisappoinTea ‘chat you have nafle no response to -cnis letter and sever-al o’cners. I reviewfd cnis le’ccer ana am pleaseo tnat 11; polrcely ano respectfully covered all .

points tnat I uisl-ied to make. ulas diy flugust 13 letter received and shared uitn all nemoers of council’?

by tne line you receive tnis letter, perhaps all of you will have had opportunity to participate in Kenwmbrance Day ooservances. You will have remeinoerea tne suprene sacrifice of Canadians in your- Tounship. *rou may nave remembereo soneone urcn family connections or someone -tha-c was a neignoour. j. haa greai; hopes tnat kii. frid Scanlan uoula have been reneffl-

oerecl by arranging a road name in his honour. You uii. 1 recall -cnat I have inacle s. enoas effort to have bij. f’rid properly remeaber-ed. This effort has es’i-cenaea over a long period of time. tr/ interss’c in T.he Scanlans goes BacK i. o scnool cays. Severai af trie iicanian siolings a-t’cenaea scnool uith uur noffles uere about a lllle apsr-c. J: uas privileged to knou The nioti-ier

me.

al’cnougn ue sid HOT; neet often, nrs bcanj. an uas a very outgoing and Tr’iena’ ly person, tsoo can confirm tnat his aun’c uas an outstanding person and mother, fir. Scanian served on t. ne lounship of Bsnfor’ci ror several years. .

In

my

many letters I have nade it very clear that road

designations

are

aBi»urc ana ridiculous. The bRtStE nane snnu.id have been on tn-esee road sna

&CHNI-A|>I name on me Scanlan road. The fanillies lived e>!dusively on their respective roads for- inany oecades. The proper anci correct naning of the tuo roads in question uould have insured tnat correct and positive historic and heritage aspects of the comaunit)’ woula have been preserved. Instead ue have an insidious game Being played ui’th The rightful observance of tribute

to two famil)? names, it mign’t be assuiBeo by nan/ that tne problem might explained as a nistake-. It seens tha’c error’s, of this magnitude should nov .

oe attr’iouted to mistaKes. ‘ine urong naming resultsi because an external

influence in vhe naming has occurred. This influence has been applied by one who

uas

aflvsrse to tne applying trie 6,’;LStE name to tne Bresee

road.

The

Bresee families have been insulted tuice and -the Scanlan fanily ORCB by placing ine Sresee name on the Scanian road. I can not imagine how concerned the scanlcins uould be to have ‘chei’f road so inproperly naaed. It has become apparent

to me tnat no Bresees or Scanlans uere consultea

or intorfn-

ed of the road naming. This snouid have been a priority concern for the rcn’ffie’r council ana also for trie presen-c council. It consiaeraoly t. hat tho current council has made no effort to .

disturbs (Be correct the

BROhu naminy. I have proviaeo you eKcel. lt’nt suggestions for renaning bin; you have not responded to ay suggestions. If my ftugust letter had received

Page 95 of 107

only modes’c a-ctention, nave oeen tonsioered

-che application of the niilfrid ScaniE. n Koad nigh’c

By council by Remeinbrance Say 2016. V’OU hAVE NOT EUEN

RCKNOyLEDt>E;u f’lY LETTER. One might normally assu»ie thai: council would read-

ily endorse trie po?»itive anct con-ective suggestions bu-c these are being

ignored. Is it possible that there is conflict of interest at play? Reasons toy council’s lack. of response should be explained.

In oraer tnat some resolution of the road naming problen fflight be acnievefl, I respectfully request council to oo .tne foUouing. i.

Kenove -che Breses nanri froia ihe acanian road,

i.

Lontact; fcoc acanian ana fcugene &i:?-nlan.

Assure

-cnein tnat Eresees have

no in-ceres’c in having . che Bresee nane on Their road nor aid they ever nave sucn interest. (. frus contact aignt reasonaoly beconie tl-ie responsibility of council r-epresentatiues for the Dis’crict of Eedford. i. 3. aeeK incei-’es’c ana approval of ibon ana Lugene in having the roaa iiaiBed in

honour- of Wij. frid. ( tiob and Eugone could supply nucn background inforniation in order to cive iiignificance to tne renaming ana their siuggestions for any publications required. you have been supplied witn Boc’S exceUent

account, of his tnoute to teilfrid uhen he visited hoila. na

the 70th anniversary of \ri bay.

on

(. You probably have Bob’s telephone

numoer on record ana fcould not need to bother his nio’cher as I had prevlously suggested). It is my hope that The signage. and newispaper account uouia

DE- very appropriate and uistinctlve.

through

.

close

Tnis Mould be best schieveo

and extensive co-operar-ion be’cueen council and

Uoo

and

Kugene.

bive the bRESEtii back tneir roaa. A neu name l. Rt. SEE.- HANHrt ROftli uould be acceptaole

siince .khe Hanna name has been in effect: for

number

of

years.

5. Plsase proviae me uitn ansuers to trie ToUowing ques’cions. Idho did -che road naming? Uhen uas the neming conpleted? lilhat uas the composition of tne- Iseatcn-d c. ouncil? reeve and councillor’s by nane:). i. Please favour ice uith a response to this . letter.

.

uas

1 int-Uioe a recent neyspaper article unere an appropnately naaed parK renan-ied

so. iaiers.

to honour- OhE person out reaovecl recognition of thousands

Hou very cisgusting!

I’iy et’for’ts

are oir-ected

ro ellininate

of

a.

ffios’c inappropriate naming and to replace it uith a name tha-i; will properly recognize the sacr’itice of one c. f oi.ir- t. anadians.

Ihanc. you for- your Thougi-fCfu-l attention to resolution of road naming

problem’s.

&inc£?y£?ly .

^ r^i C

S/^s^t-L.

Fred C< Br&s&e

F. S. 1 uoulcl be pleased if you supplied tion ijcanlan uitn copies of this let’cer ana ww i-iugust letter i.‘i oraer that he has sone background in+orffia-cion concerning ‘che problem.

Page 96 of 107

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Page 97 of 107

Angela Maddocks From: Sent:

noreply@esolutionsgroup. ca on behalf of rosemaryotoole@eastlink. ca November-22-16 2:08 PM

To: Subject:

Website Administrator

Garbage fees

Having read the front page of the Frontenac News dated Nov 17th feel I must write to you & inform you that I am very unhappy with the proposed budget.

An increase of 2.2% every year for 10years is above the cost of living for Ontario & above any income increase we may get in our household & a lot of others for the next ten years. At the moment property taxes are based on the value of the property set by MPAC therefore the higher the value of the property the higher the tax bill. The higher valued properties are already paying more for roads & services etc. than a lesser value property & you want to increase it even more?

I am at a loss for words as to why the council thinks that a highervalued property produces more garbage than a lower value property.

At the moment I am payingfor 8 bagsof garbage a month, I only need 1 baga month as I recycle & compost so I am already subsidizingthe overall costs for garbage to other households who do not recycle Surely a fairer system would be to scrap the garbage bag tag system from the waste management fees on the property taxes & have each householder purchase their bag tags as needed from the township or other convenient locations.

This system would encourage recycling as well as saving money for households who do recycle or are awayfor any length of time, i.e.vacations, snowbirds, illness etc. Another system would be to charge garbage fees based on the number of people in the household which would more

fairly reflect on the amount ofgarbage being produce rather than the cost of the property. I am hoping you will take my concerns into account & not pass this budget. I would appreciate a reply from you. Rosemary O’Toole 613 376 6416

Origin: htto://www. southfrontenac. net/en/town-hall/contact-us. asD? mid =13120

This email was sent to you by Rosemary 0’Toole<rosemarvotoole@>eastlink. ca>through httD://www. southfrontenac. net/.

Page 98 of 107

Angela Maddocks From: Sent: To: Subject:

noreply@esolutionsgroup.ca on behalf of queensharbot@gmail.com November-30-16 10:19 AM Website Administrator Proposed Waste Management

How can the township assume to know what I can and cannot afford to pay for waste management base upon my home value. There are people making a lot more income living in much smaller homes than I have. I put out garbage - 1 BAG EVERY OTHER WEEK, RECYCLE TO THE MAX - and I am going to get penalized with the new proposal. I DISAGREE with this idea. The township is nickle and diming us to death. In the 6 years that I have now lived in this township I have used 50% of my garbage tags. I have neighbours in smaller homes who often run out of tags all the time. They also MAKE MORE MONEY than I do. So THEY can pay less in future, use up all their tags and I pay for them???? This is insane. As a voting resident I am telling you to stop this idea. ————————————Origin: http://www.southfrontenac.net/en/town-hall/have-your-say.asp?_mid_=13122 ————————————This email was sent to you by Peggy Greenqueensharbot@gmail.com through http://www.southfrontenac.net/.

1

Page 99 of 107

,

EN£ffi ^Utt

Chambre des Communes House of Commons

CANADA

VVNSH 0^

^W^WQ^ SOUTH

Ottawa

NN§

finding unfair taxation on'1.;

family’buslness transfers <. Bill C. 274

PI6C8718 fajffica de fa Confed6rafion Ottawa(Ontario) K1AOA6 TO. : 613-992-5302

Rimouski 140, rue Saint-Germam

Ending unfair taxation on family business transfers

Bill C-274: Transfer of small business, family farm or fishing operation

suite 109

Rlmouski (Qu6bec) G5L4B5 T61. : 418-725-2562

Degelis 749, 7e rue Quest,

D6ge!ls,(Qu6bec) G5T1Y9 T*l: 418-894-6962

Dear Sir/Madam:

I am pleased to write to you today to ask for your support for my Private Member’s Bill to end unfair taxation on family business transfers. The vote will take place Winter 2017.

Bill C-274 seeks to facilitate the transfer of small businesses, family farms and fishing operations between members of the same family. Specifically, it would give owners and buyers in the same family the same rights and privileges extended to non-related persons involved in a transaction.

Guy Dspute Memfcsr of

In Canada, when an individual sells a business to a family member, the difference between the sale price and the price originally paid is considered a dividend. If the individual sells the business to an unrelated person, it is considered a capital gain. That makes it highly disadvantageous to transfer a business to a family member because the transaction does not include the right to a lifetime exemption and is more heavily taxed. This unfair situation penalizes our small businesses, family farms and fishing operations.

Parliament

Rimouski-NelgetteTSmiscouata-Les

Basques Guy. Caron@pari. gaca htp^guycaron. npd. ca

Ottawa Room 718

ConfederationBuilding Ottawa, Ontario

K1AOA6 Tel. : 613-992-5302

Rimouski 140 Saint-Germaln Street,

Suite 109 Rimouski, Quebec

G5L4B5 Tel. :41S-725-2682

Degelis 749, West St. Mgelis. (Quebec)

G5T1Y9 Tel: 418-894-8962

Owners of small businesses, family farms and fishing operations all agree that current tax rules discourage the transfer of their businesses to their children. Bill C-274 would remedy that by helping to ensure local businesses remain in the hands of local people. Not only would this legislation protect family businesses, but it would also create local jobs. Since introducing my bill in the spring, I have received support from numerous

farming, fishing and small business organization^, as well as from chambers of commerce across the country:

i)

“Many smafl business owners are telling us that tax rules discouragethem from passing on their firm to their children. Mr. Caron’s bill addresses this unfairness and will help small business owners ensure their firm remains locally owned, creating and protecting local jobs.” Dan Kelly, President, Canadian Federation of Independent Business

Simply put, if taxation barriersarentaddressed, wewillsep fewerand fewerfamily farms in Canada. We support Mr. Caron and his colleagw^ <36fWTs^pt to addressing these tax

burdens that could cause significant administrativ^‘bur^ftit^ocs^^..”

Ron Bonnett, President, CanatllS. PtSlisSSSStrftAycallure A"“fFT’‘sr-?<’'^

“BillC-274willmeansecurityformanyof ou^effij5e/SwW&aVe8/re^ begun e steps to

transfer ffwir business to one of ffieirchildr^W^i. stis^cif^S the eSVSnt rules do not give business owners any incentive to fceep their Is^^^^^kS^^^^^pf

our convenience

Page 100 of 107

store owners with well-established community businesses want to sell to their children but

have to pay more tax whenthey do. It’s hightime to changethe rules.” [Translation] Yves Servals, Director General, Association des marchands depanneurs et epiciers du Qu6bec

Together, we can demand that lawmakers change these unfair rules. That means we need the support of your MP. Enclosed you will find a letter that you can sign and

return to your MP as well as the Minister of Finance, Bill Morneau. No postage is required. You can also find more information about the bill at htto://auvcaron. ndD. ca/bill-c-274-

familv-business-transfers (questions and answers, online petition, reply card and comments form). It is time to level the playing field to ensure the survival of our small businesses, family farms and fishing operations. If you have any questions or comments, feel free to contact me at 613-992-5302 or auv. caron @parl. ac. ca.

Sincerely,

Guy Caron Member of Parliament for Rimouski-Neigette-Temiscouata-Les Basques Finance Critic

Atlantic Canada Opportunities Agency Critic Fisheries, Oceans and Canadian Coast Guard Assistant Critic

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Name of MP:

Name of riding: House of Commons Ottawa, Ontario

K1AOA6

Bill C-274: Transfer of small business, family farm or fishing operation Dear Member of Parliament:

I am writing to ask that you support Bill C-274, Guy Caron’s Private Member’s Bill. Bill C-274 seeks to facilitate the transfer of small businesses, family farms and fishing operations between members of the same family. Specifically, it would give owners and buyers of the same family the same rights and privileges extended to non-related persons involved in a transaction. In Canada, when an individual sells a business to a family member, the difference between the sale price and the price originally paid is considered a dividend. If the individual sells the business

to an unrelated person, it is considered a capital gain. That makes it highly disadvantageous to transfer a business to a family member because the transaction does not include the right to a lifetime exemption and is more heavily taxed. This unfair situation penalizes our small businesses, family farms and fishing operations.

It is time to level the playing field to ensure the survival of family businesses. Your support for Bill C-274 at second reading is essential to end this unfair tax, which is threatening the survival of local business.

As a member of Parliament, you have an opportunity to end this unfair treatment while protecting family businesses and contributing to local job creation, am counting on your support.

Sincerely,

Name:

Name of business or organization: Address:

Telephone number/email address:

c. c.:

Guy Caron (Member of Parliament for Rimouski-Neigette-Temiscouata-Les Basques and NDP Finance Critic) Bill Morneau (Minister of Finance)

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From: AMO Communications [mailto:communicate@amo.on.ca] Sent: November-30-16 3:43 PM To: Wayne Orr worr@southfrontenac.net Subject: AMO Policy Update: Bill 151 - The Waste-Free Ontario Act

November 30, 2016

The Province Proclaims Bill 151 - The Waste-Free Ontario Act – and Moves Toward Full Producer Responsibility Today the provincial government proclaimed Bill 151, The Waste-Free Ontario Act (WFOA). This Act creates a new legislative framework for waste management in the Province and will transition the existing diversion programs under the Waste Diversion Act (WDA) including the Blue Box, Municipal Hazardous and Special Waste, Waste Electrical and Electronic Equipment and Tires to the new framework. The Act is focused on creating a circular economy strategy through supporting Provincial Policy Statements and the development of an organic strategy. We are transitioning from the municipally-run and co-funded Blue Box program toward an Extended Producer Responsibility (EPR) regime that requires producers to cover all end-of-life costs for waste. The municipal role in this system will be evolving. Eventually, producers will be fully responsible for meeting target recovery rates for designated products and packaging. Until we know significant post-transition issues such as level of diversion rates, geographic requirements and what materials will be designated, our municipal programs will continue to run so that our communities receive a convenient, reliable waste services that residents depend on. Although it is too early for councils make informed decisions, municipal governments may be approached by producers to provide post-transition collection and/or processing services for designated materials. The WFOA is based on open competition and free markets instead of the previous industry monopolies. The government has voiced a commitment to ensuring competition at the producer level throughout the market. We fully support and need competition in the system. One of the biggest municipal risks is that this transition period could be drawn out — or worse, become the new normal. Municipal governments remain responsible for the majority of the waste management system until the transition is complete. Therefore, AMO will continue to work with our members, the government, the new Resource Productivity and Recovery Authority, Producers, Waste Management Service Providers and other interested stakeholders to ensure that the transition period is as efficient as possible, and maintains the same level of quality that residents come to expect with the Blue Box program. In addition to working with key stakeholders, AMO is planning a one-day session for municipal elected officials to discuss the transition to the WFOA and the municipal challenges and opportunities. Mark your calendars for February 8, 2017 (location TBD). Admission will be free with participation by teleconference and web also available. More information about this session will be posted shortly on our website at www.amo.on.ca. AMO Contact: Dave Gordon, Senior Advisor, 416.971.9856 ext. 371, dgordon@amo.on.ca.

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December 1, 2016 Dear AMO Member: RE: Federal Infrastructure Phase 2 Incrementality Resolution As you know, the federal government announced additional infrastructure funding over the next 12 years in the Fall Economic Statement as part of its Phase 2 programming. It is consulting on design aspects for Phase 2 in order for it to be known before the funding programs begin in 2018. AMO has endorsed a number of principles for the funding design – that it should maximize municipal flexibility; respect the breadth of municipal infrastructure assets and priorities; and provide stable, predictable, formula-based funding to municipal governments. The role of incrementality and the funding formula (i.e., the share by each order of government) are important aspects. In communicating our principles to the federal government, we have noted the impacts of different formula approaches. The ideal position for municipal governments would be a 50% federal, 33% provincial, and a 17% municipal portion. This would mean a smaller share of municipal capital costs would recognize ongoing municipal operating costs which are generally not eligible for funding purposes. In reality, very few provinces agreed to fund 33% of Phase 1 programs, and some didn’t put up new funds where they agreed to it. In Ontario, the provincial government did add new funding, in the amount of $250 million (25%) for the recent Clean Water and Wastewater Fund (CWWF). This was in addition to its existing multi-billion long term infrastructure plan. No provincial funding was added for the federal public transit agreement. Generally, incrementality has been a feature of prior federal programs. It requires that municipal and provincial governments spend new additional funds for each infrastructure project in order to meet the eligibility rules. This requirement may have had some merit before municipal governments had comprehensive asset management plans and related multi-year capital plans. Going forward, it will confuse the principles and practice of asset management not to mention municipal financial planning because it would influence municipal priorities. Where there are multi-year capital plans, based on asset replacement and maintenance priorities of an asset management plan, the federal funding should be aligned with these municipal plans. Phase 2 should align with municipal long-term planned spending, not the other way around.

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2 We hope that you agree. If so, please adopt the attached resolution and add your voice to AMO’s. AMO continues to believe that good asset management is the foundation of appropriate municipal infrastructure and financial management. Funding approaches must support it to further advance the culture of municipal asset management in Ontario. Sincerely,

Lynn Dollin AMO President

200 University Ave. Suite 801 Toronto, ON, M5H 3C6

www.amo.on.ca amo@amo.on.ca

Tel 416. 971.9856 Fax 416. 971.6191

Toll Free in Ontario 877.426.6527

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3 FEDERAL INFRASTRUCTURE PHASE 2 INCREMENTALITY RESOLUTION WHEREAS municipal governments’ infrastructure is critical to our collective economic health; WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; WHEREAS Ontario municipal governments have asset management plans which set out a municipality’s longer term capital plan which reflects the infrastructure priorities of these asset management plans; and WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW, THEREFORE BE IT RESOLVED that the (name of municipality) calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; and BE IT ALSO RESOLVED that the (name of municipality) calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’ asset management plan meets a municipal incremental infrastructure requirement.

Please forward your resolution to: AMO President Lynn Dollin amopresident@amo.on.ca

200 University Ave. Suite 801 Toronto, ON, M5H 3C6

www.amo.on.ca amo@amo.on.ca

Tel 416. 971.9856 Fax 416. 971.6191

Toll Free in Ontario 877.426.6527

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-75 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of December 6, 2016 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 6th day of December, 2016. Read a first and second time this 6th day of December, 2016. Read a third time and finally passed this 6th day of December, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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