Body: Council Type: Minutes Meeting: Regular Date: December 6, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council December, 6, 2016 Time: 6:00 PM Location: Council Chambers Meeting # 40 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner,Mark Segsworth, Public Works Manager, Louise Fragnito, Treausrer, Ryan Arcand, Chief Building Official, Rick Chesebrough, Fire Chief, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-40-1 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of December 6, 2016 be called to order at 6:00 p.m. Carried
Scheduled Closed Session
a)
Resolution Resolution No. 2016-40-2 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT Council move into closed session to approve minutes of previous closed sessions and to discuss litigation and property matters. Carried
f)
Resolution Resolution No. 2016-40-4 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried
***Recess - reconvene at 7:40 p.m. for Open Session
Introduction
a)
Ryan Arcand, Chief Building Official Mayor Vandewal introduced Ryan Arcand, Chief Building Official who officially started with South Frontenac on December 5, 2016.
Declaration of Office for Deputy Mayor
a)
Norm Roberts was sworn in as the next Deputy Mayor.
Declaration of pecuniary interest and the general nature thereof
a)
Mayor Vandewal declared a pecuniary interest with respect to Page 15 of the Accounts Payable voucher.
Minutes of Council December, 6, 2016 7.
Public Meeting
a)
Resolution Resolution No. 2016-40-5 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: Review of Application for Zoning By-law Amendment, Concession VI, Part Lot 19, Portland District Carried
b)
Review of Application for Zoning By-law Amendment, Concession VI, Part Lot 19, Portland: Kerr Lindsay Mills reviewed the proposed rezoning that is a condition of Consent Applications S-68-15-P and S-69-15-P, two new waterfront residential lots in the hamlet of Petworth. He noted that Lot 1 would be 3.5 acres in size and Lot 2 would be 4.5 acres and both would have 150 metres of waterfrontage as applied for. Both lots meet all minimum standards for size, waterfrontage and road/lane frontage as required by the Official Plan. Shane Peters asked for clarity on the road access to these lots. He expressed his concern about the speed limit in this area and felt it should be lowered as there are children in the neighbourhood. Lindsay Mills confirmed that both lots will share one access from a laneway off of Petworth Road. Sheena Smith asked if the township will assume the lane in the future, if there is other development planned and did anyone from the Committee of Adjustment visit this site during the consent application process. Mr. Mills explained that the owner would have to bring the lane up to a higher standard in the future if it is to be assumed by the Township. Currently the requirement is that it be built to the private lane standard. He also confirmed that the Portland District member on the Committee of Adjustment had conducted a site visit. With respect to further development, Mr. Mills indicated that no further severances are possible for this property. There were no comments from Council. Resolution No. 2016-40-6 Moved by Councillor Sleeth Seconded by Councillor Revill THAT an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
Minutes of the November 12, 2016 Committee of the Whole meeting Resolution No. 2016-40-7 Moved by Councillor Sleeth Seconded by Councillor Revill
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Minutes of Council December, 6, 2016 THAT Council approves the minutes of the November 8 and November 22 Committee of the Whole meetings. Carried b)
Minutes of the November 15, 2016 Council Meeting Resolution No. 2016-40-8 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the November 15, 2016 Council meeting. Carried
c)
Minutes of the November 22, 2016 Committee of the Whole Meeting
Business Arising from the Minutes
a)
Mark Segsworth, Public Works Manager, re: Public Works Response to Budget Questions The Public Works Manager was asked to bring a report to the December 20 meeting on the steps of the reflectivity project as it relates to the minimum maintenance standards.
b)
Lindsay Mills, Planner, re: Applewood Plan of Condominium - Parkland Fee Resolution No. 2016-40-9 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approve the amount of $30,000.00 for the required parkland cashin-lieu for the Applewood Plan of Condominium development in Storrington District. Carried
c)
Wayne Orr, Chief Administrative Officer, re: OMB Review - Adoption of Recommendations Resolution No. 2016-40-10 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council support the two core principles and 9 recommendations from the June 2016 AMO discussion paper; Ontario Municipal Board Reform: Maturing Roles, AND forward these recommendations to the Ministry of Municipal Affairs as South Frontenac’s comments on the review of the Ontario Municipal Board. Carried
d)
Wayne Orr, Chief Administrative Officer, re: 2018 Municipal Election - Electoral Model Resolution No. 2016-40-11 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council maintain the First Past the Post (FPTP) electoral model for the 2018 municipal election; and
Page 3 of 8
Minutes of Council December, 6, 2016 THAT Council direct the Clerk to report back to Council in 2019 the use of ranked balloting in Ontario and the experiences of those municipalities that used it. Carried e)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Establishing a baseline value for Parkland Fees Resolution No. 2016-40-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council direct staff to draft a policy that clarifies the process for establishing the baseline property value for use in the calculation of parkland fees. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Canada 150th Community Leader Resolution No. 2016-40-13 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council nominate Pam Morey as South Frontenac’s - Canada 150 Community Leader. Carried
g)
Angela Maddocks, Executive Assistant, re: Notice By-law See By-law 2016-73
Reports Requiring Action
a)
Rick Chesebrough, Fire Chief, re: Emergency Management Program Committee The Fire Chief confirmed that he would bring a report to the December 20 meeting on the meeting of the Emergency Management Program Committee. Resolution No. 2016-40-14 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council appoint the staff positions of the Community Control Group as the Emergency Management Program Committee and name the Community Emergency Management Coordinator as the Chair of the Committee. Carried
b)
Mark Segsworth, Public Works Manager, re: RFP PW-P04-2016 Design and Construction Services for Perth Road Fire Hall Resolution No. 2016-40-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the proposal submitted by AWDE Architect for RFP PWP04-2016, Design and Construction Services for Perth Road Fire Hall at a cost of $112,350.25, HST Included. Carried
Page 4 of 8
Minutes of Council December, 6, 2016 c)
Wayne Orr, Chief Administrative Officer, re: Perth Road Fire Hall parameters Resolution No. 2016-40-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council adopt staff’s recommendation on 7 key parameters for the new Perth Road Fire hall and have staff provide these to the Architect for incorporation in to the design along with instructions to maximize energy efficiency. Carried
d)
Mark Segsworth, Public Works Manager, re: Operation of Sydenham Water System Resolution No. 2016-40-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the agreement with Utilities Kingston for the operation of the Water Treatment Plant and Distribution System be extended on a month by month basis beyond December 31, 2016 until a new agreement has been finalized. Carried
e)
Mark Segsworth, Public Works Manager, re: Private Lane Upgrading Assistance Resolution No. 2016-40-18 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve payments totally $71,780.58 in the amounts listed below for the 2016 Private Lane Upgrading Assistance Program as outlined in the report dated November 30, 2016. Carried
f)
Louise Fragnito, Treasurer, re: Failed Tax Sales Resolution No. 2016-40-19 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the vesting of the properties listed under Attachment A and further that these properties be declared surplus to allow for next steps to be undertaken as per the recommendations. That the vesting costs for the listed properties under Attachment A, based on the cost at the time the property is vested be funded from the allowance for doubtful accounts. And further, that any proceeds received from the sale of a surplus property stemming from the tax sale process be directed to the allowance for doubtful accounts. Carried
g)
Louise Fragnito, Treasurer, re: 2017 Budget Update
h)
Angela Maddocks, Executive Assistant, re: January 2017 Meetings
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Minutes of Council December, 6, 2016 Resolution No. 2016-40-20 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council supports the staff recommendation to cancel the January 3, 2017 Council meeting. Carried 11.
Committee Meeting Minutes
a)
Police Services Board Meeting of September 15, 2016
b)
Loughborough District Recreation meeting of October 24, 2016
c)
Corporate Services Committee Meeting - October 24, 2016 Resolution No. 2016-40-21 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT Council approves the minutes of the following committee meetings: Police Services Board meeting held September 15, 2016 Loughborough District Recreation meeting held October 24, 2016 Corporate Services meeting held October 24, 2016 Carried
By-Laws
a)
By-law 2016-73 - Notice By-law Resolution No. 2016-40-22 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the following by-laws be given first and second reading: By-law 2016-73 By-law 2016-74 Carried Resolution No. 2016-40-23 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-73, being a by-law to prescribe the form and manner and times for the provision of notice, be given third reading, signed and sealed. Carried
b)
By-law 2016-74 - Kerr Rezoning - Con VI, Part of Lot 19, Portland District Resolution No. 2016-40-24 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2016-74, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Rural Zone (RU) to Special Limited Services Residential Waterfront Zone (RSLW-114) ; Special Urban Residential-First Density zone (UR1-17) and Special community Facility Zone (CF-6) Part Lot 19, Concession VI, District of Portland, be given third reading, signed and sealed.
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Minutes of Council December, 6, 2016 Carried 13.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Wayne Orr, Chief Administrative Officer, re: Committee Appointments for 2017
Information Items
a)
Fred C. Bresee, re: Road Naming in Bedford
b)
Rosemary O’Toole, re: Garbage Fees
c)
Peggy Green, re: Proposed Waste Management fee
d)
Guy Caron, MP, Rimouski-Neigette re: Bill C-274 Unfair Taxation on Family Business Transfers
e)
AMO Communications - The Province Proclaims Bill 151 - The Waste Free Ontario Act
f)
Lynn Dollin, AMO President, re; Federal Infrastructure Phase 2 Incrementality Resolution
Notice of Motions
a)
Councillor Sutherland served a notice of motion to support Agenda Item 14 (d) regarding unfair taxation on family business transfers.
Announcements
a)
Councillor Sleeth questioned the next steps in the Councillor vacancy process. Wayne Orr indicated it was premature to determine at this time, however a report will be forthcoming on the December 20 Council agenda.
Question of Clarity (from the public) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-75 Resolution No. 2016-40-25 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2016-75, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 6 day of December 2016. Carried Resolution No. 2016-40-26 Moved by Councillor Barr Seconded by Councillor Barr THAT By-law 2016-75, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of December, 2016.
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Minutes of Council December, 6, 2016 Carried 20.
Adjournment
a)
Resolution Resolution No. 2016-40-27 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of December 6, 2016 be adjourned at 9:20 pm. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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