Body: Council Type: Minutes Meeting: Regular Date: February 6, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council February, 6, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # 03 Time: 7:00 p.m. Location: Council Chambers / Virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (virtually), Adam Turcotte, Mayor Ron Vandewal Staff: James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton - Director of Public Services & Acting CAO, Troy Dunlop - Manager of Engineering & Capital Projects, Christine Woods - Senior Planner, Jan Minaker - Manager of Human Resources, Tom Fehr - Planner
1
Call to Order
a)
Resolution Resolution No. 2024:03:01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of February 6, 2024 be called to order at 7:00 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2024:03:02 Moved by Councillor Roberts Seconded by Councillor Pegrum That the agenda be amended to include a Committee of the Whole “Closed Session Meeting” regarding personal matters about an identifiable individual, including municipal or local board employees - Corporate Services, and as amended, be approved. Carried
4
Appointment of Councillor Bedford District
a)
Appointment of Councillor – Bedford District Resolution No. 2024:03:03 Moved by Councillor Ruttan Seconded by Deputy Mayor Leonard That By-law 2024-10 being a By-law to Appoint Adam Turcotte as a Member of Council for Bedford District, be given first and second reading. Carried Resolution No. 2024:03:04
Minutes of Council February, 6, 2024 Moved by Councillor Morey Seconded by Councillor Pegrum That By-law 2024-10 be given third reading, signed and sealed. Carried b)
Declaration of Office Adam Turcotte undertook the Oath of Office.
5 a)
6 a)
Scheduled Closed Session There was none. Recess There was none.
7
Public Meeting
a)
Resolution - Public Meeting to Order
Resolution No. 2024:03:05 Moved by Councillor Morey Seconded by Councillor Sleeth That the Public Meeting be called to order. Carried b)
Notice of Collection The Deputy Clerk read the Notice of Collection & Public Meeting Statement.
c)
Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230134, Harmsen Construction Inc. (The Boulevard Group), Rutledge Road, 102904001010120 The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0134 for a property on Rutledge Road with roll number 102904001010120. If approved, the zone on the property would be changed from Urban Residential – First Density (UR1) to an Urban Multiple Residential Special Provision zone (UMRXX). Christine Woods, Senior Planner presented the PowerPoint to Council for application PL-ZBA-2023-0134. Jason Sands, Agent provided Council with a summary of the application and spoke to the planning justification. Councillor Ruttan inquired about the use of the term affordable housing. Jason Sands clarified that he did use the term affordable and attainable in the context of the application which will provide additional rental opportunities for the municipality as opposed to the conventional single family housing. He stated that from this perspective the proposal will provide an affordable housing option compared to traditional home ownership in the rural area. Councillor Sleeth sought further information regarding the proposed entrance.
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Minutes of Council February, 6, 2024 Jason Sands noted that the applicant will further discuss the plans for the entranceway with Public Services and the Limestone District School Board. Councillor Pegrum requested further clarification regarding the parking supply outlined in the application. Jason Sands stated that 10 parking spaces have been proposed in the application due to the walkability of the area. He indicated that there is space to provide additional parking spaces if market demand demonstrates the need. Councillor Ruttan inquired about the concerns raised by the Limestone District School Board. Christine Woods advised that the Limestone District School Board has noted a number of concerns, which were outlined in their letter attached to the Report. She mentioned that the School Board has requested to discuss the situation at the Rutledge and Wheatley intersection with the Township, and specifically Public Services. Councillor Ruttan expressed concern regarding the design of the intersection. He speculated that if the application as presented to the Ontario Land Tribunal it would be reasonable to assume that it would be approved. Mayor Vandewal indicated that the application is an example of what Provincial legislation expects in terms of infill and is supported by Township policies. He spoke to an example of a similar sized development in close proximity to the site in question. He also noted that the traffic concerns aren’t really directly related to the application as they are an existing concern that needs to be addressed. Mayor Vandewal spoke to existing parking practices in the school parking lots and reiterated that these issues are already arising in the absence of the proposed development. Mayor Vandewal acknowledged that while there are concerns the the proposal is generally reflective of what is required in the settlement areas. Mayor Vandewal afforded members of the public with an opportunity to provide comment. Tim Kavanagh, 2825 Rutledge Road Tim Kavanaugh spoke to the matter of noise, light and exhaust pollution and the impact that the application would have on his family He expressed concern that garbage storage would attract rodents to the village. Tim Kavanaugh advised that he is not aware of a housing crisis in Sydenham and commented that the Provincial and Federal Governments have declared a housing crisis for the province and country but that the concern is more for places like Kingston and Toronto rather than Sydenham. He noted that the proposal is not encouraging walkability, it is encouraging a revenue stream for the developer. He advised that the Official Plan states development should have minimal impact on surrounding areas, and this will not be the case with this proposal. He commented that buffering will not adequately address the concerns of overlooking into backyards. He suggested that property values are going to go down as a result of the development. He noted that a home could have utilized the lot instead of a six-plex. He advised that he is not against making money but he is against a development negatively impacting nearby property values. He noted that there is nowhere in the Official Plan that speaks to high-density development. April Choa, 2851 Rutledge Road April Choa advised that she owns the property to the east of the proposed development and the right of way that will be utilized as access to the proposed development. She noted that she understands that the Township is trying to provide mixed housing types. April Choa stated that she has some concerns
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Minutes of Council February, 6, 2024 with respect to safety at the intersection and access to her property being blocked due to construction vehicles. She indicated that the developer cannot control how individuals drive on the right of way. She advised that she is not opposed to the development but is concerned about the use of the right of way and will there be adjustments to the right of way. She mentioned that the increased uses during the construction and after may affect the health of her and her husband. April Choa stated that there may be trespassing issues regarding stemming from the development. D’Arcy Snider, 3954 Stage Coach Road D’Arcy Snider advised that he owns the farm surrounding the subject property. He noted that there are a few things he is concerned with about the lot. He advised that the lane is an extension of Wheatley Street and it provides access to 80 acres of land that he owns and suggested that it is very vital to the future of the Township. He indicated that the lane should be a 64 foot right of way as a single lane is not sufficient. He mentioned that he is concerned for his neighbours and their land values. He commented that he is concerned regarding the traffic in the area. He sought clarification regarding the definition of affordable housing. Vanessa Patterson and Kristin Stevens, 2837 Rutledge Road Vanessa Patterson and Kristin Stevens reviewed their PowerPoint presentation which is attached to the original set of Minutes located in the Clerk’s Department. Additional correspondence provided to the Clerk following the presentation is also attached to the original set of Minutes located in the Clerk’s Department. Jody Campbell, Inverary Jody Campbell indicated that he believes this is a good development for Sydenham as there is a housing shortage and believes that it will add value to the village of Sydenham. d)
Public Meeting for Zoning By-law Amendment Application - PL-ZBA-20230135, Caivan Properties Holding, 162 Campground Lane The report provided Council with information about Zoning By-law amendment application PL-ZBA-2023-0135 which applies to the property municipally known as 162 Campground Lane. If approved, the zone on the subject lands would be changed from Rural Recreation Commercial – 25 (RRC-25) and Rural (RU) to Rural Recreation Commercial – 66 (RRC-66) Tom Fehr, Planner provided an overview of the PL-ZBA-2023-0135 application presentation. Hugo Lalonde, Caivan Properties Holding Company provided Council with a summary of the application and spoke to the planning justification. Councillor Pegrum expressed concern about the traffic impact assessment and the impact on Burridge Road. He also noted a mistake in the assessment regarding the speed limit on Burridge Road. Following a request from a member of Council, Hugo Lalonde clarified that the marina and marine facility are being permanently struck from the application. Councillor Sleeth inquired as to the timeline of work to take place. Hugo Lalonde advised that the proposed cabins would be the first phase of the development and if the economic conditions present the desire for more accommodation, the lodge would be the next phase. He noted that it is the intent of the applicant to commence construction is 2024.
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Minutes of Council February, 6, 2024 Mayor Vandewal inquired if the existing campground will remain. Hugo Lalonde advised the intent is to improve and replace the current campsites with new cabins on in locations that have previously been disturbed. He clarified that the proposal does not include any RV sites or camping sites, only new cabins as shown on the concept plan and as part of phase two which also includes the lodge with the associated hotel rooms. Mayor Vandewal inquired how this proposal compares to RKY Camp [on Eagle Lake in Central Frontenac]. Hugo Lalonde provided further explanation regarding the lodge proposal and its intent is to serve individuals staying on-site and the public. He noted the traffic study has established a worse case scenario if the property was used to its full ability. Councillor Ruttan sought clarification regarding whether the 30-metre setback could be respected. Hugo Lalonde provided further explanation regarding the proposed plan to limit vegetation removal. Councillor Sleeth sought further information regarding the length of the gravel portion of Burridge Road. Troy Dunlop, Manager of Engineering and Capital Projects noted that staff are reviewing the traffic impact assessment. Troy Dunlop spoke to the traffic assessment and the pressures that it may place on the municipality for maintenance of the road; however, the details are not finalized yet. Councillor Pegrum advised the distance is 8.2 kilometers from pavement to the development. Councillor Roberts inquired about the size of the cabins. Hugo Lalonde advised there are seven cabins, three of which are one bedroom and four are two bedrooms. The Chair afforded members of the public with an opportunity to provide comment. John Harvey, seasonal resident on Long Bay. John Harvey advised he has read the documentation and noted the proposal seeks to include a marina and a marine facility. Mayor Vandewal advised that the applicant has indicated the marina and marine facility has been removed from the application. John Harvey mentioned that the traffic impact assessment is flawed. He spoke to the state of Burridge Road and what impacts the development may have on it. He inquired if Council would require a traffic impact assessment that speaks to surge loading. He also inquired what the facility will be used for and what type of events will be held. He inquired about how noise pollution and light pollution will be handled as well as boat traffic. Lou Bilkovski, 35 Neill Lane, Seasonal cottage owner. Lou Bilkovski asked if the marina and marine facility could be permanently taken off the table. Lou Bilkovski spoke to the characteristics of Long Bay, it’s inhabitants and the increase in boating activity over the last five years. He also
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Minutes of Council February, 6, 2024 spoke to erosion of the shoreline and his concern that the marina and marine facilities may come back on the table in the future. He inquired about how people will arrive at the development and if they intend to have a boat launch and may allow launching boats into Long Bay. Mayor Vandewal commented that Council cannot prevent Applicants from submitting Zoning By-law amendment requests in the future. Barbara & Jamie Rupert, seasonal residents at 222A Lackie Lane. Barbara Rupert expressed concern regarding the intent of the proposal, the lack of transparency and with the notice of the removal of the marina and marine facility. She advised that she is trying to find out what the purpose of the application is and who it is serving. Barbara Rupert questioned the removal of the marine and marina and if it will be built on a different property the applicants own. She noted that there is a lack of what is shown on the plans and what is requested on the application. Barbara Rupert advised Tay Valley should be notified and they should provide comment. Jamie Rupert advised he has a concern with the application, ZanderPlan and the images, he inquired what is zoned RCC-25 and noted it includes Lot 30 Concession 8 and asked what happens with the other lot with respect to zoning. He noted that there are inconsistencies, and he would like the whole application re-submitted. He also mentioned the 14 lakeside lots shown on Concession 8, Lot 30 and he does not believe they would meet the 30-metre setback. He inquired what the applicants 5- and 10-year plan is and what the plan is for the sporting facility. Katherine Bron, 368 Dewitt Road. Katherine Bron advised that she does share a lot of the same concerns that have already been brought up. She advised that she would like to know about the intention of the uses, and if there is intention for trails to be built on the property for ATVs and snowmobiles. She shared that the noise pollution would be substantial from this use, and it would impact wildlife movement. She advised that she is concerned about the water traffic and the public accessing the lands and inquired if there can be a ban on jetskis. She noted that drainage patterns in the storm water report show drainage off the property and onto other neighbouring properties. She mentioned that the protection of biodiversity and threatened or endangered species should be reviewed on the property and along the roadways leading to the property. She also shared that she is concerned about noise, air and light pollution and the use of fireworks. Lynn Watson, 669 Sunset Shores Lane. Lynn Watson advised that she is speaking on behalf of the Greater Bobs and Crow Lakes Association, she spoke to their association and studies and water testing that have been performed by volunteers of the committee for many years. Lynn advised that the lake level varies 4-5 feet each year as they are connected to the drawdown for the Rideau. She expressed concerns about development occurring at less than 30 metres and requested that any future meeting information and correspondence be forwarded to the Association. Linda Thomas & Ian Mann, 33 Neill Lane. Linda Thomas advised that she is concerned with the proposed Zoning By-law amendment, and noted that the scale of the development at the waterfront is concerning. She shared that the lodge itself is 2,000 square metres which is 27,000 square feet. Ian Mann advised that it does not fit in with the surrounding development. Linda Thomas shared that the development is not wholly proposed in disturbed areas and mentioned the Official Plan requires a 50-metre setback for similar development. John Loubser, 1182 Lackey Lane. John Loubser thanked Caivan for voluntarily removing the marina and marine
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Minutes of Council February, 6, 2024 facility from the proposal. He advised that the lack of information surrounding the use of the property and what the future looks like is concerning, and it is natural for people to assume the worst. John Loubser inquired about several items including the proposed hotel size, the intention of the sporting facility, the proposed funicular, the intention of the boat launch and the expansion of the existing waterfront uses. He expressed concerns over the sewage disposal system and the environmental impacts of the development as well as the previously mentioned light, water and noise pollution and the 50-metre setback as set out in the Official Plan. Council recessed from 9:28 p.m. to 9:34 p.m. e)
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2023-0136, Ashworth and Cochrane, 113 Doris Smith Lane The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0136 for 113 Doris Smith Lane. If approved, the zone on a portion of the property would be changed from Environmental Protection (EP) to a Limited Service Residential – Waterfront Special Provision zone (RLSW-XX). Christine Woods, Senior Planner provided an overview of the PowerPoint presentation for application PL-ZBA-2023-0136, Ashworth and Cochrane. The applicant, Katherine Ashworth spoke to the application and also noted that no demolition will occur until after hibernation. Councillor Sleeth inquired how the property will be used. Katherine Ashworth advised that they will use the property personally with friends and family.
f)
Resolution - Close Public Meeting The public meeting was closed at 9:48. Resolution No. 2024:03:06 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Public Meeting be closed. Carried
8 a)
9 a)
Delegations There were none. Briefings There were none.
10
Approval of Minutes
a)
Resolution Resolution No. 2024:03:07 Moved by Councillor Morey Seconded by Councillor Sleeth That the minutes of the January 16, 2024 Council meeting be approved. Carried
Page 7 of 11
Minutes of Council February, 6, 2024 Resolution No. 2024:03:08 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council waives the Procedural By-law and allows the Council meeting to proceed past 10:00p.m. to complete the agenda. Carried 11
Reports Requiring Action
a)
RC-24-01, Unopened Road Allowance Closure Request Resolution No. 2024:03:09 Moved by Councillor Roberts Seconded by Councillor Pegrum That Council direct staff to administer the process of closing the unopened road allowances identified as PIN 36239-0604, identified on attachment 1 as Road Allowance A, PIN 36239-0606 identified on attachment 1 as Road Allowance Portion B, and PIN 36239-0619 identified on attachment 1 as Road Allowance Portion C in conjunction with the associated Zoning By-law Amendment Application; and That Council direct staff to not proceed with the process of closing the unopened road allowance with PIN 36239-0461 identified on attachment 1 as Road Allowance Portion D. Carried As Amended - See Motion to Amend Which Carried Resolution No. 2024:03:10 Moved by Councillor Ruttan Seconded by Councillor Pegrum That Clause 1 of the motion of Councillor Roberts and Councillor Pegrum regarding Unopened Road Allowance Closure Request RC-24-01 be amended to read as follows: “That Council direct staff to administer the process of closing the unopened road allowances identified as PIN 36239-0604, identified on attachment 1 as Road Allowance A, PIN 36239-0606 identified on attachment 1 as Road Allowance Portion B, and PIN 36239-0619 identified on attachment 1 as Road Allowance Portion C in conjunction with the associated Zoning By-law Amendment Application; and” Carried
12 a)
Advisory Committee Reports or Minutes There were none.
13
Reports Requiring Approval of By-laws
a)
Appointment of Deputy Chief Building Officials Resolution No. 2024:03:11 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-law 2024-11 being a By-law to appoint Deputy Chief Building Officials be given first and second reading. Carried Resolution No. 2024:03:12
Page 8 of 11
Minutes of Council February, 6, 2024 Moved by Councillor Roberts Seconded by Councillor Ruttan That By-law 2024-11 be given third reading, signed and sealed; and That By-law 2023-90, a by-law to appoint a Deputy Chief Building Official be repealed. Carried b)
Zoning By-law Amendment Application PL-ZBA-2023-0102, SNZ Holdings (Fotenn), 1425 Rutledge Road Resolution No. 2024:03:13 Moved by Councillor Roberts Seconded by Councillor Turcotte That By-law 2024-12 being a By-law to amend the zoning on lands known at 1425 Rutledge Road, Part Lots 15 to 17, Concession 4, District of Loughborough, Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:03:14 Moved by Councillor Morey Seconded by Councillor Trueman That By-law 2024-12 be given third reading, signed and sealed. Carried
c)
Renewal of Contract - Part IV Enforcement Authority – Clean Water Act Resolution No. 2024:03:15 Moved by Councillor Ruttan Seconded by Deputy Mayor Leonard That By-law 2024-13 being a By-law to appoint a Risk Management Official and Risk Management Inspector for the Township of South Frontenac pursuant to the Clean Water Act, 2006, be given first and second reading. Carried Resolution No. 2024:03:16 Moved by Councillor Pegrum Seconded by Councillor Sleeth That By-law 2024-13 be given third reading, signed, and sealed. Carried
14 a)
15 a)
Reports for Information There were none. Committee of the Whole There was none.
16
Information Items
a)
Correspondence received from Cataraqui Conservation
17
Notice of Motions
a)
There were none.
Page 9 of 11
Minutes of Council February, 6, 2024 18 a)
19 a)
Rise and Report regarding County Council and External Boards There were none. Announcements/Statements by Councillors Mayor Vandewal advised that he and the Frontenac County Warden and Eastern Ontario Wardens were scheduled to meet with the Minister of Infrastructure to ask for $1.75 million for the Verona Housing Project.
20
Closed Session (if requested)
a)
Resolution: Resolution No. 2024:03:17 Moved by Councillor Morey Seconded by Councillor Turcotte That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) personal matters about an identifiable individual, including municipal or local board employees - Corporate Services. Carried
b)
Resolution: Resolution No. 2024:03:18 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
21
Confirmatory By-law
a)
Resolution Resolution No. 2024:03:19 Moved by Councillor Ruttan Seconded by Councillor Morey That By-Law 2024-14, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:03:20 Moved by Councillor Trueman Seconded by Councillor Turcott That By-Law 2024-14 be given third reading, signed and sealed. Carried
22
Adjournment
a)
Resolution Resolution No. 2024:03:21 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the Council meeting of February 6, 2024 be adjourned at 10:14 p.m.
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Minutes of Council February, 6, 2024 Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 11 of 11
