Council - 06 Jun 2017 - Agenda — North Frontenac News Media

Published June 6, 2017

Word Count 34982 words

Reading Time 165 min read

Body: Council Type: Agenda Meeting: Regular Date: June 6, 2017 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Council/2017/Council - 06 Jun 2017 - Agenda.pdf)

Document Text

Page 1 of 129

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

7:00 PM, Tuesday, June 6, 2017 Council Chambers.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session - n/a

Recess - n/a

Delegations

Resolution

Allan and Associates Auditors - 2016 Financial Statements

Public Meeting

Resolution

Road Closure and Transfer: Scouts Canada - Concessions XII and XIII, Part of Lot 11, Loughborough

42 - 47

Proposed New Road Name: Robinson Road

48 - 54

Approval of Minutes

Minutes of the May 9, 2017 Committee of the Whole meeting

55 - 56

Minutes of the May 16, 2017 Council meeting

57 - 60

Minutes of the May 30, 2017 Special Council meeting

61 - 62

Business Arising from the Minutes

Notice of Motion - Subdivision and Condominium Approval Process

Reports Requiring Action

Louise Fragnito, Treasurer, re: Tax Sale Extension Agreement - Bylaw 2017-30

Lindsay Mills, Planner, re: Road Closure and Transfer: Wehlau/Robertson - Concession XIII, Between Lots 6 and 7, Storrington

Mark Segsworth, Public Works Manager, re: Harrowsmith Intersection Construction Tender

4 - 41

63 - 64

66 - 70

Page 2 of 129

Mark Segsworth, Public Works Manager, re: Weed Spraying Tender

72 - 73

Mark Segsworth, Public Works Manager, re: Planned Hydro Outage

Battersea Area - Verbal Report

Wayne Orr, Chief Administrative Officer, re: Change in Date for July Council Meeting

Committee Meeting Minutes

Storrington District Recreation meeting held March 28, 2017

75 - 78

Storrington District Recreation meeting held May 8, 2017

79 - 80

Portland District Recreation meeting held February 28, 2017

Portland District Recreation meeting held May 3, 2017

82 - 83

Lakes & Trails Festival Proposal - February 1, 2017

84 - 85

Lakes and Trails Festival meeting held March 8, 2017

Lakes and Trails Festival meeting held April 12, 2017

87 - 88

South Frontenac Rides meeting held February 20, 2017

South Frontenac Rides meeting held March 20, 2017

South Frontenac Rides meeting held April 14, 2017

Loughborough District Recreation meeting held May 1, 2017

94 - 96

Corporate Services Committee meeting held April 11, 2017

97 - 98

By-Laws

By-law 2017-30 - Tax Sale Extension Agreement

99 101

By-law 2017-31 - Road Closure - Scouts Canada

102 103

By-law 2017-32 - Naming of Road - Robinson Road

104 105

By-law 2017-33 - Road Closure - Wehlau/Robertson

106 107

Reports for Information

Accounts Payable and Payroll Listing

89 90 - 92 93

108 121

Page 3 of 129

PR-RFQ1-2017 - Supply and Installation of Garage Doors at Hartington and Keeley Patrol Yards

122

Information Items

Greg Allen, 7850 Canoe Lake Rd, re: Herbicide Spraying on our Roadsides

123

AMO Conference - August 13 - 16, 2017

124 125

Sydenham Lakes & Trails Festival - July 15, 2017

126 127

Signage at Ken Garrett Memorial Park

128

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2017-34

Adjournment

129

Page 4 of 129

Township of South Frontenac Consolidated Statement of Operations For the year ended December 31

(Note 22) Budget

2016

2015

17,991,641 1,015,684 849,670 1,762,879 742,041 151,600 360,000 158,500 23,010

17,932,775 1,115,482 895,789 1,809,796 663,720 169,324 367,919 97,305 217,007

16,943,997 1,078,360 864,359 1,984,208 742,038 165,022 358,510 53,048 69,777

23,055,025

23,269,117

22,259,319

TOTAL REVENUES

General government Fire Police Conservation authority Protective inspections and control Emergency measures Roadways and winter control Street lighting Waterworks Garbage collection and disposal Landfill closure and post-closure costs Cemeteries Parks, recreation and cultural services Planning and development

EXPENDITURES

Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

nl y

REVENUES

1,545,356 1,248,332 2,947,094 254,527 386,578 –10,775,689 52,323 417,312 2,295,133 19,186 70,671 1,093,687 290,710

1,753,653 1,272,297 2,904,416 195,188 550,753 –10,567,174 71,820 387,821 2,467,632 (69,560) 76,206 1,111,054 275,998

22,309,155

21,396,598

21,564,452

745,870

1,872,519

694,867

2,059,617

1,165,008 254,525 (14,800)

447,998 2,025,215 (180,224)

2,059,617

1,404,733

2,292,989

ANNUAL SURPLUS

2,805,487

3,277,252

2,987,856

MUNICIPAL EQUITY, BEGINNING OF YEAR

95,911,614

92,923,758

MUNICIPAL EQUITY, END OF YEAR

98,717,101

99,188,866

95,911,614

TOTAL EXPENDITURES

is c

1,790,529 1,419,073 2,958,010 207,670 563,040 1,960 10,900,836 122,512 387,781 2,249,473 –75,527 1,315,432 317,312

NET REVENUES FROM OPERATIONS OTHER

Grants and transfers related to capital Deferred revenues earned (note 8) Contributed assets Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 5 of 129

Township of South Frontenac Consolidated Statement of Changes in Net Assets 2016

2015

ANNUAL SURPLUS

2,805,487

3,277,252

2,987,856

Amortization of tangible capital assets Acquisition of tangible capital assets Disposal of tangible capital assets Reduction of prepaid expenses Reduction of supplies inventories

5,823,509 (8,508,915)

5,867,645 (6,269,155) 14,800 153,847 66,846

5,572,349 (10,230,320) 180,224 12,427 63,574

(2,685,406)

(166,017)

(4,401,746)

INCREASE (DECREASE) IN NET FINANCIAL ASSETS

3,111,235

120,081

nl y

(Note 22) Budget

For the year ended December 31

NET FINANCIAL ASSETS, BEGINNING OF YEAR

8,201,690

9,615,580

11,312,925

8,201,690

(1,413,890)

NET FINANCIAL ASSETS, END OF YEAR

is c

8,321,771

The accompanying notes are an integral part of these consolidated financial statements.

Page 6 of 129

Township of South Frontenac Consolidated Statement of Financial Position 2016

2015

11,685,376 1,968,832 722,168 5,142,451 –308,398 11,702

14,759,506 1,845,548 723,111 538,216 1,948 325,840 42,685

19,838,927

18,236,854

December 31

ASSETS Financial Assets

nl y

Cash and short term deposits Taxes receivable (net of allowance $110,935) Accounts receivable Long term investments (note 5) Tile drainage loan receivable (note 18) Sydenham Water Works debenture receivable (note 19) Long term receivables (note 6)

LIABILITIES

4,443,209 206,717 113,900 3,570,230 1,948 325,840 1,373,320

8,526,002

10,035,164

11,312,925

8,201,690

Tangible capital assets (note 20) Inventories Prepaid expenses

87,630,259 181,543 64,139

87,243,549 248,389 217,986

87,875,941

87,709,924

99,188,866

95,911,614

is c

NET FINANCIAL ASSETS

Accounts payable and accrued liabilities Other current liabilities Employee future benefit obligations (note 9) Deferred revenues (note 8) Tile drainage loan payable (note 18) Sydenham Water Works debenture payable (note 19) Accrued landfill closure and post closure (note 11)

2,785,893 215,172 127,400 3,696,634 –308,397 1,392,506

Financial Liabilities

NON-FINANCIAL ASSETS

Contingent Liabilities (note 13)

MUNICIPAL EQUITY (note 12)

The accompanying notes are an integral part of these consolidated financial statements.

Page 7 of 129

Township of South Frontenac Five Year Financial Review (not subject to audit) 2016

2015

2014

2013

2012

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,336

10,297

10,215

10,149

10,054

3,130,056 30,995

2,959,495 30,369

2,730,315 29,141

2,560,405 27,814

2,389,855 27,775

3,161,051

2,989,864

2,759,456

2,588,219

2,417,630

0.98%

1.02%

1.06%

1.07%

1.15%

nl y

December 31

Total

Commercial, industrial as % of assessment

Residential and farm Commercial and industrial

Taxable Assessment (000’s)

Rates of Taxation

0.522137 0.171918 0.203000

0.495363 0.178401 0.212000

0.499931 0.193135 0.221000

0.886405

0.892098

0.897055

0.885764

0.914066

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

0.885764 2.163764 2.263764

0.914066 2.183066 2.283066

6.71%

6.58%

8.55%

10.84%

9.82%

5,216 6,223

5,038 6,072

4,802 5,982

4,759 5,996

4,848 5,869

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

$ 14,461 3,272 951 1,432 (354)

$ 13,953 3,442 646 1,621

24,673

24,552

24,109

19,762

19,662

21,397 5,868

21,564 5,572

21,331 6,009

19,573 6,082

20,155 6,360

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

40.66% 53.07%

41.64% 56.08%

Multi-Residential (total) Commercial (total) Industrial (total)

is c

Tax Arrears < percentage of current levy (‹10%)** < County < School Boards

0.527039 0.170059 0.195000

Total

Taxes Transferred (000’s)

0.531548 0.166857 0.188000

< for general municipal purposes < for county purposes < for school board purposes

Revenues (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total

Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 8 of 129

Township of South Frontenac Five Year Financial Review

2016

2015

2014

2013

2012

< Long term debt (000’s)

308

326

342

358

373

< Long term debt charges (000’s)

4,744

4,204

< Long term debt per household

nl y

(not subject to audit)

< Debt charges (000’s) < user charges

December 31

Long Term Debt

4,035

3,729

3,737

< Total annual repayment limit (000’s)

12,000

9,117

10,630

9,084

9,670

87,189

86,794

82,294

81,062

80,288

54.00%

52.74%

52.66%

51.53%

50.75%

62.08%

47.92%

55.90%

54.80%

54.12%

Municipal Equity (000’s)

< Sustainability < financial assets to liabilities

2.33

1.82

2.37

1.95

< financial assets to liabilities excluding long term debt

2.41

1.88

2.49

2.03

2.04

< long term debt to tangible capital assets

0.35%

0.37%

0.41%

0.44%

0.46%

9.35%

9.00%

8.98%

9.44%

9.35%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.15%

0.16%

0.17%

0.18%

< Total operating revenue to taxable assessment

0.74%

0.74

0.78

0.81

< Working capital to operating expenses (>10%) **

54.32%

39.54%

46.68%

41.79%

40.62%

< Vulnerability < Operating government transfers < to operating revenue

7.78%

8.91%

10.52%

11.56%

13.98%

< Total government transfers < to total revenues

7.99%

9.78%

13.98%

11.39%

13.98%

< Surplus and Reserves < Invested in capital assets

< Asset consumption ratio

is c

Financial Indicators

< Reserves as % of operating expenses (> 20%) **

< capital reserves to accumulated amortization

Page 9 of 129

CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2016

nl y

CONTENTS

Five Year Financial Review.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2

Management’s Responsibility for the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . 3

Independent Auditor’s Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 5 Consolidated Statement of Financial Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Consolidated Statement of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Consolidated Statement of Changes in Net Financial Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Consolidated Statement of Cash Flows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Notes to the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 - 25

Schedule 1 < Continuity of Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Schedule 2 < Tangible Capital Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 - 28

Independent Auditor’s Report < Trust Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 - 30

Trust Funds < Statement of Financial Position and Statement of Financial Activities. . . . . . . . . . . . . . . 31

rD is

Trust Funds < Notes to the Financial Statements.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Township of South Frontenac Consolidated Financial Statements December 31, 2016

Page 10 of 129

Township of South Frontenac Five Year Financial Review (not subject to audit) 2016

2015

2014

2013

2012

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,336

10,297

10,215

10,149

10,054

3,130,056 30,995

2,959,495 30,369

2,730,315 29,141

2,560,405 27,814

2,389,855 27,775

3,161,051

2,989,864

2,759,456

2,588,219

2,417,630

0.98%

1.02%

1.06%

1.07%

1.15%

nl y

December 31

Total

Commercial, industrial as % of assessment

Residential and farm Commercial and industrial

Taxable Assessment (000’s)

Rates of Taxation

0.522137 0.171918 0.203000

0.495363 0.178401 0.212000

0.499931 0.193135 0.221000

0.886405

0.892098

0.897055

0.885764

0.914066

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

0.885764 2.163764 2.263764

0.914066 2.183066 2.283066

6.71%

6.58%

8.55%

10.84%

9.82%

5,216 6,223

5,038 6,072

4,802 5,982

4,759 5,996

4,848 5,869

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

$ 14,461 3,272 951 1,432 (354)

$ 13,953 3,442 646 1,621

24,673

24,552

24,109

19,762

19,662

21,397 5,868

21,564 5,572

21,331 6,009

19,573 6,082

20,155 6,360

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

40.66% 53.07%

41.64% 56.08%

Multi-Residential (total) Commercial (total) Industrial (total)

is c

Tax Arrears < percentage of current levy (‹10%)** < County < School Boards

0.527039 0.170059 0.195000

Total

Taxes Transferred (000’s)

0.531548 0.166857 0.188000

< for general municipal purposes < for county purposes < for school board purposes

Revenues (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total

Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 11 of 129

Township of South Frontenac Five Year Financial Review

2016

2015

2014

2013

2012

< Long term debt (000’s)

308

326

342

358

373

< Long term debt charges (000’s)

4,744

4,204

< Long term debt per household

nl y

(not subject to audit)

< Debt charges (000’s) < user charges

December 31

Long Term Debt

4,035

3,729

3,737

< Total annual repayment limit (000’s)

12,000

9,117

10,630

9,084

9,670

87,189

86,794

82,294

81,062

80,288

54.00%

52.74%

52.66%

51.53%

50.75%

62.08%

47.92%

55.90%

54.80%

54.12%

Municipal Equity (000’s)

< Sustainability < financial assets to liabilities

2.33

1.82

2.37

1.95

< financial assets to liabilities excluding long term debt

2.41

1.88

2.49

2.03

2.04

< long term debt to tangible capital assets

0.35%

0.37%

0.41%

0.44%

0.46%

9.35%

9.00%

8.98%

9.44%

9.35%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.15%

0.16%

0.17%

0.18%

< Total operating revenue to taxable assessment

0.74%

0.74

0.78

0.81

< Working capital to operating expenses (>10%) **

54.32%

39.54%

46.68%

41.79%

40.62%

< Vulnerability < Operating government transfers < to operating revenue

7.78%

8.91%

10.52%

11.56%

13.98%

< Total government transfers < to total revenues

7.99%

9.78%

13.98%

11.39%

13.98%

< Surplus and Reserves < Invested in capital assets

< Asset consumption ratio

is c

Financial Indicators

< Reserves as % of operating expenses (> 20%) **

< capital reserves to accumulated amortization

nl y

Page 12 of 129

Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Corporation of the Township of South Frontenac are the responsibility of the Township’s management and have been prepared in compliance with legislation, and in accordance with Canadian Public Sector Accounting Standards. A summary of significant accounting policies are described in note 2 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

is c

The Township’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of consolidated financial statements. These systems are monitored and evaluated by management.

Management meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to Council approval of the consolidated financial statements.

The consolidated financial statements have been audited by Allan and Partners LLP, independent external auditors appointed by the Township. The accompanying Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Township’s consolidated financial statements.

Wayne Orr Chief Administrative Officer

Louise Fragnito, CPA, CGA Treasurer

Page 13 of 129

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac:

nl y

INDEPENDENT AUDITOR’S REPORT

We have audited the accompanying consolidated financial statements of the Corporation of the Township of South Frontenac which comprise the consolidated statement of financial position as at December 31, 2016 and the consolidated statement of operations, changes in net financial assets and cash flows for the year then ended and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Consolidated Financial Statements

is c

The Corporation of the Township of South Frontenac’s management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on the consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.

Page 14 of 129

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

nl y

Opinion

In our opinion, these consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Corporation of the Township of South Frontenac as at December 31, 2016 and its consolidated results of operations, changes in net financial assets and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants

is c

Perth, Ontario, 2017.

Page 15 of 129

Township of South Frontenac Consolidated Statement of Financial Position 2016

2015

11,685,376 1,968,832 722,168 5,142,451 –308,398 11,702

14,759,506 1,845,548 723,111 538,216 1,948 325,840 42,685

19,838,927

18,236,854

December 31

ASSETS Financial Assets

nl y

LIABILITIES

4,443,209 206,717 113,900 3,570,230 1,948 325,840 1,373,320

8,526,002

10,035,164

11,312,925

8,201,690

Tangible capital assets (note 20) Inventories Prepaid expenses

87,630,259 181,543 64,139

87,243,549 248,389 217,986

87,875,941

87,709,924

99,188,866

95,911,614

is c

NET FINANCIAL ASSETS

2,785,893 215,172 127,400 3,696,634 –308,397 1,392,506

Financial Liabilities

NON-FINANCIAL ASSETS

Contingent Liabilities (note 13)

MUNICIPAL EQUITY (note 12)

The accompanying notes are an integral part of these consolidated financial statements.

Page 16 of 129

Township of South Frontenac Consolidated Statement of Operations For the year ended December 31

(Note 22) Budget

2016

2015

17,991,641 1,015,684 849,670 1,762,879 742,041 151,600 360,000 158,500 23,010

17,932,775 1,115,482 895,789 1,809,796 663,720 169,324 367,919 97,305 217,007

16,943,997 1,078,360 864,359 1,984,208 742,038 165,022 358,510 53,048 69,777

23,055,025

23,269,117

22,259,319

TOTAL REVENUES

EXPENDITURES

Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

nl y

REVENUES

1,545,356 1,248,332 2,947,094 254,527 386,578 –10,775,689 52,323 417,312 2,295,133 19,186 70,671 1,093,687 290,710

1,753,653 1,272,297 2,904,416 195,188 550,753 –10,567,174 71,820 387,821 2,467,632 (69,560) 76,206 1,111,054 275,998

22,309,155

21,396,598

21,564,452

745,870

1,872,519

694,867

2,059,617

1,165,008 254,525 (14,800)

447,998 2,025,215 (180,224)

2,059,617

1,404,733

2,292,989

ANNUAL SURPLUS

2,805,487

3,277,252

2,987,856

MUNICIPAL EQUITY, BEGINNING OF YEAR

95,911,614

92,923,758

MUNICIPAL EQUITY, END OF YEAR

98,717,101

99,188,866

95,911,614

TOTAL EXPENDITURES

is c

1,790,529 1,419,073 2,958,010 207,670 563,040 1,960 10,900,836 122,512 387,781 2,249,473 –75,527 1,315,432 317,312

NET REVENUES FROM OPERATIONS OTHER

Grants and transfers related to capital Deferred revenues earned (note 8) Contributed assets Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 17 of 129

Township of South Frontenac Consolidated Statement of Changes in Net Assets 2016

2015

ANNUAL SURPLUS

2,805,487

3,277,252

2,987,856

Amortization of tangible capital assets Acquisition of tangible capital assets Disposal of tangible capital assets Reduction of prepaid expenses Reduction of supplies inventories

5,823,509 (8,508,915)

5,867,645 (6,269,155) 14,800 153,847 66,846

5,572,349 (10,230,320) 180,224 12,427 63,574

(2,685,406)

(166,017)

(4,401,746)

INCREASE (DECREASE) IN NET FINANCIAL ASSETS

3,111,235

120,081

nl y

(Note 22) Budget

For the year ended December 31

NET FINANCIAL ASSETS, BEGINNING OF YEAR

8,201,690

9,615,580

11,312,925

8,201,690

(1,413,890)

NET FINANCIAL ASSETS, END OF YEAR

is c

8,321,771

The accompanying notes are an integral part of these consolidated financial statements.

Page 18 of 129

Township of South Frontenac Consolidated Statement of Cash Flows 2016

2015

3,277,252 5,867,645 14,800 19,186 13,500

2,987,856 5,572,349 180,224 (69,560) 15,983

For the year ended December 31

OPERATING ACTIVITIES

nl y

Annual surplus for the year Amortization Loss on sale of tangible capital assets Change in landfill liability Change in employee benefit obligations

9,192,383

436,285 603,676 2,518,703 12,250 552,557 12,427 63,574

(1,424,106)

4,199,472

7,768,277

12,886,324

(6,269,155)

(10,230,320)

(6,269,155)

(10,230,320)

(4,604,235) 30,983

23,529 32,317

(4,573,252)

55,846

NET (DECREASE) INCREASE IN CASH

(3,074,130)

2,711,850

14,759,506

12,047,656

11,685,376

14,759,506

(123,284) 943 (1,657,317) 8,455 126,404 153,847 66,846

Net Change in Non-Cash Working Capital Balances Taxes receivable Accounts receivable Accounts payable and accrued liabilities Other current liabilities Deferred revenues Prepaid expenses Inventory not for resale

8,686,852

Working Capital from Operations

CAPITAL ACTIVITIES

Acquisition of tangible capital assets

Net investment in tangible capital assets

is c

INVESTING ACTIVITIES

(Increase) decrease in long term investments Decrease in long term receivables

Net (increase) decrease in cash from investing activities

CASH, BEGINNING OF YEAR

CASH, END OF YEAR

The accompanying notes are an integral part of these consolidated financial statements.

Page 19 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Status of the Township of South Frontenac

Significant Accounting Policies

The consolidated financial statements of the Corporation of the Township of South Frontenac are the representations of management and have been prepared in all material respects in accordance with Canadian Public Sector Accounting Standards. Significant aspects of the accounting policies by the Township are as follows:

The consolidated financial statements reflect financial assets, liabilities, operating revenues and expenditures, reserves, reserve funds and changes in investment in tangible capital assets of the Township. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Township and which are owned or controlled by the Township. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated. These consolidated financial statements include:

(i)

Reporting Entity

is c

< Sydenham Cemetery < Sandhill Cemetery < Portland Cemetery < Frontenac Community Arena (proportionately consolidated)

Proportionate consolidation:

The Frontenac Community Arena is accounted for using the proportionate consolidation method of accounting and reporting, whereby the municipality’s pro-rata share of each of the assets, liabilities, revenues and expenses is combined on a line-by-line basis in the consolidated financial statements.

nl y

The Township of South Frontenac (the ‘Township’) was incorporated January 1, 1998 (being an amalgamation of the former Township of Bedford, Loughborough, Portland and Storrington) and assumed its responsibilities under the authority of the Ministry of Municipal Affairs and the Municipal Act. The Township operates as a lower tier government in the County of Frontenac, in the Province of Ontario, Canada and provides municipal services such as police, fire, public works, planning, parks and recreation, library and other general government operations.

(ii)

The charges for long term liabilities assumed by consolidated entities or by individuals in the case of the drainage and shoreline property assistance loans are reflected in the consolidated financial statements.

(iii) The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards and county are not reflected in the municipal fund balances of these consolidated financial statements.

Page 20 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Significant Accounting Policies / continued Basis of Consolidation The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenditures are recognized as they are incurred and measurable based on receipt of goods and services and/or the creation of a legal obligation to pay.

(ii)

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year, and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the change in net financial assets for the year.

nl y

(i)

(iii) Trust funds and their related operations administered by the Township are not included in these consolidated financial statements but are reported separately on the Trust Funds Statement of Financial Activities and Financial Position.

Tangible Capital Assets

Tangible capital assets are recorded at cost, which include all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows:

is c

Land Land Improvements Buildings and Building Improvements Vehicles, Machinery and Equipment Linear Assets Roads Bridges Sidewalks Water Infrastructure

15 - 20 years 20 - 50 years 3 - 25 years 7 - 50 years 7 - 50 years 20 years 50 - 70 years

Amortization is charged from the year of acquisition. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized. The Township has a capitalization threshold of $5,000 for vehicles and equipment and $10,000 for buildings and $15,000 for linear assets so that individual capital assets of lesser value are expensed, unless they are pooled because, collectively, they have significant value, or for operations reasons.

Tangible capital assets received as contributions are recorded at their fair value at the date of receipt, and that fair value is also recorded as revenue. Similarly, transfers of assets to third parties are recorded as an expense equal to the net book value of other asset as of the date of transfer. When tangible capital assets are disposed of, either by way of a sale, destruction or loss, or abandonment of the asset, the asset’s net book value, historical cost less accumulated amortization, is written off. Any resulting gain or loss, equal to the proceeds on disposal less the asset’s net book value, is reported on the consolidated statement of operations in the year of disposal. Transfers of assets to third parties are recorded as an expense equal to the net book value of the asset as of the date of transfer.

Page 21 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Significant Accounting Policies / continued Tangible Capital Assets / continued

Natural Resources

(i)

nl y

When conditions indicate that a tangible capital asset no longer contributes to the Township’s ability to provide services or the value of the future economic benefits associated with the tangible capital asset are less than its net book value, and the decline is expected to be permanent, the cost and accumulated amortization of the asset are reduced to reflect the revised estimate of the value of the asset’s remaining service potential. The resulting net adjustment is reported as an expense on the consolidated statement of operations.

Works of Art and Cultural and Historic Assets

(ii)

Natural resources that have not been purchased are not recognized as assets in the consolidated financial statements.

Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements.

Leases

Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expenses as incurred.

is c

Inventories and Prepaid Expenses

Inventories and prepaid expenses held for consumption are recorded at the lower of cost or replacement cost.

Pension and Employee Benefits

The Township accounts for its participation in the Ontario Municipal Employees Retirement System (‘OMERS’), a multi-employer public sector pension fund, as a defined benefit plan. The OMERS plan specifies the retirement benefits to be received by employees based on length of service and pay rates. Employee benefits include vacation entitlement and sick leave benefits. Vacation entitlements are accrued as entitlements are earned. Sick leave benefits are accrued in accordance with the Township’s policy.

Employee Future Benefit Obligations The Township accrues its obligation for employee benefit plans. The cost of post-retirement benefits earned by employees is actuarially determined using the projected benefit method pro-rated on services and management’s best estimate of salary escalation, retirement ages of employees and expected health care costs. Actual gains (losses) which can arise from changes in the actuarial assumptions used to determine the accrued benefit obligation will be amortized over the average remaining service period of active employees.

Page 22 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Significant Accounting Policies / continued Cash and Cash Equivalents The Township considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less.

nl y

Government Transfers

Government transfers are recognized in the consolidated financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made.

Deferred Revenues < Obligatory Reserve Funds

The Township defers recognition of user charges and fees which have been collected but for which the related services have yet to be performed. Government transfers of gas taxes, development charges collected under the Development Charges Act, 1997, and recreational land collected under the Planning Act are reported as deferred revenues in the Consolidated Statement of Financial Position. These amounts will be recognized as revenues in the fiscal year the services are performed.

The Township receives restricted contributions under the authority of provincial legislation and Township bylaws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended.

is c

The Township receives restricted contributions under the authority of Federal and Provincial legislation and Township by-laws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended.

Deferred revenue represents certain user charges and fees which have been collected but for which the related services have yet to be performed. Deferred revenue also represents contributions that the Township has received pursuant to legislation, regulation or agreement that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the services are performed or related expenses incurred.

Investments

Short-term and long-term investments are recorded at cost plus accrual interest. If the market value of investments become lower than cost and the decline in value is considered to be other than temporary, the investments are written down to market value.

Investment income earned on surplus, current funds, capital funds, reserves and reserve funds (other than obligatory reserve funds) are reported as revenue in the period earned. Investment income earned on development charges and parkland obligatory reserve funds is added to the fund balance and forms part of respective deferred revenue balances. Landfill Closure and Post-Closure Liabilities The Township accrues landfill closure and post-closure care requirements that have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liability is based on estimates and assumptions with respect to events extending over a fifty year period using the best information available to management.

Page 23 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Significant Accounting Policies / continued Landfill Closure and Post-Closure Liabilities / continued

nl y

Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable. Liability for Contaminated Sites

(d) (e)

an environmental standard exists; contamination exceeds the environmental standard; the Township: (i) is directly responsible; or (ii) accepts responsibility it is expected that future economic benefit will be given up; and a reasonable estimate of the amount can be made.

(a) (b) (c)

Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. The liability is recorded net of any expected recoveries. A liability for remediation of contaminated sites is recognized when a site is not in productive use and all the following criteria are met:

Financial Instruments

The liability is recognized as management’s estimate of cost of pos-remediation including operation, maintenance and monitoring that are an integral part of the remediation strategy for a contaminated site.

is c

All financial instruments are initially recognized at fair value on the consolidated statement of financial position. The Township has classified each financial instrument into one of the following categories: held-for-trading financial assets and liabilities, loans and receivables, held-to-maturity financial assets and other financial liabilities. Subsequent measurement of financial instruments is based on their classification.

Held-for-trading financial assets and liabilities are subsequently measured at fair value with changes in those fair values recognized in net revenues.

Loans and receivables, held-to-maturity financial assets and other financial liabilities are subsequently measured at amortized cost using the effective interest method.

The Township classifies cash and cash equivalents as held-for-trading financial assets, accounts receivable as loans and receivables, and accounts payable and accrued liabilities as other financial liabilities. Measurement Uncertainty The preparation of consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenue and expenditures during the period. Actual results could differ from these estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the consolidated financial statements in the period in which they become known.

Page 24 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Operations of the School Boards and County of Frontenac During 2016, the Township collected and made property tax transfers including payments in lieu of property taxes, to the County of Frontenac and School Boards as follows: County $

nl y

School Boards $ 6,184,339

5,216,934

Contributions to Consolidated Joint Board

Amounts requisitioned and paid

The following contributions were made by the Township to the Board:

2015

69,076

67,287

Frontenac Community Arena

2016

2015

Frontenac Community Arena

652,226

645,956

Long Term Investments

2016

is c

The Township is contingently liable for its share, which is approximately 59% of any accumulated deficits as at the end of the year for this Board. The Township’s share of the accumulated surpluses (or deficits) of this joint board are as follows:

Total long term investments of $5,142,451 (2015 $538,216) reported on the ‘Consolidated Statement of Financial Position’ at cost plus accrued interest, have a market value of $5,109,671 (2015 $540,271) at the end of the year.

Page 25 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Long Term Receivables Long term receivables are comprised of: 2015

–11,702

17,375 25,310

nl y

2016

42,685

Mortgage Receivable Community Improvement Loans

11,702

Total

The mortgage receivable was from the sale of property and was repayable in blended monthly payments of $1,502.73. The loan matured December 2016.

The Community Improvement loans are repayable over 5 years. Any unpaid loan payments are added to the taxpayer’s property taxes.

Trust Funds

Deferred Revenues

A requirement of the public sector accounting standards of the Chartered Professional Accountants of Canada is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Township are summarized below:

is c

Trust funds administered by the Township amounting to $640,069 (2015 $627,540) are presented in a separate financial statement of trust fund balances and operations. As such balances are held in trust by the Township for the benefit of others, they are not presented as part of the Township’s financial position or financial activities.

2016

2015

Balance, Beginning of Year Development contributions Subdivider contributions Investment income Federal Gas Tax funding Other revenue utilized

3,570,230 489,905 187,161 44,822 (160,792) (434,692)

3,017,673 331,487 108,318 36,280 406,326 (329,854)

Balance, End of Year

3,696,634

3,570,230

Page 26 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Deferred Revenues / continued 2016

2015

411,988 2,270,456 838,153 176,037

566,508 1,992,176 837,013 174,533

3,570,230

Analyzed as follows:

nl y

Federal Gas Tax funding Development charges Cash in lieu of parkland Subdivider contributions

Employee Post Employment Benefit Liability

Employee non-pension retirement benefits (extended health care for early retirees):

Effective January 1, 2008, the Township began to provide extended health care to its employees. Extended health care continues to be available to early retirees up to the age of 65, with the retiree generally being responsible for paying 50% of the benefit premiums.

An independent actuarial study of the employee non-pension retirement benefit has been undertaken. The most recent valuation of the employee future benefits was completed for 2016 and will be applied effective January 1, 2015.

is c

The accrued benefit obligation relating to the employee non-pension retirement benefits has been actuarially determined using the projected benefit method pro-rated on services. At December 31, 2016, based on an actuarial update, the accrued benefit obligation was $127,400 (2015 $113,900).

The significant actuarial assumptions adopted in estimating the Township’s accrued benefit obligation are as follows: 2.80% per annum 7.50% per annum, scaling down over 15 years to 4.50% thereafter

Discount Rate Health Benefits Escalation

Information with respect to the Township’s non-pension retirement obligations are as follows:

3,696,634

2016

2015

Accrued benefit obligation at beginning of year Expense recognized for the year Interest cost Benefits paid for the year

113,900 19,700 5,300 (11,500)

97,917 21,183 5,000 (10,200)

Accrued benefit obligation at end of year

127,400

113,900

Page 27 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Employee Post Employment Benefit Liability / continued The accrued benefit liability at December 31, includes the following components: 2015

nl y

2016

188,400 (61,000)

181,200 (67,300)

Accrued benefit obligation end of year

127,400

113,900

Pension Contributions

Accrued benefit obligation end of year Unamortized actuarial loss

The Township makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”), which is a multi-employer plan, on behalf of all permanent members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Employers and employees contribute to the plan. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the Village does not recognize any share of the OMERS pension surplus or deficit in these consolidated financial statements.

Landfill Closure and Post Closure Liability

is c

The amount contributed to OMERS was $279,141 (2015 $274,555) for current services and is included as an expenditure on the Consolidated Statement of Operations classified under the appropriate functional expenditure. Contributions by employees were a similar amount.

The Environmental Protection Act sets out the regulatory requirements to properly close and maintain all active and inactive landfill sites. Closure and post closure cost requirements are to be provided over the estimated remaining life of the landfill sites based on usage.

Landfill closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liabilities are based on estimates and assumptions with respect to events extending over a period of up to fifty years using the best information available to management. Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable. The Township currently has five active and five inactive landfill sites. The estimated remaining capacity of the active landfill sites ranges from 19% to 46% of the total estimated capacity and the estimated remaining life of the active landfill sites ranges from ten years to twenty-nine years. The period for post-closure care for all sites is estimated to be fifteen years.

Page 28 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Landfill Closure and Post Closure Liability / continued

Municipal Equity

nl y

Estimated total expenses represent the sum of the discounted future cash flows for closure and postclosure care activities using an estimated inflation rate of 2% and discounted at the Township’s average long term borrowing rate of 6% (2015 6%). The estimated total landfill closure and postclosure care expense are calculated at approximately $1,884,410 (2015 $1,823,489). For sites that are still active, the estimated liability for these expenses is recognized as the landfill site’s capacity is used. For sites that are inactive, the estimated liability for these expenses is recognized immediately. Included in liabilities at December 31, 2016 is an amount of $1,392,506 (2015 $1,373,320) with respect to landfill closure and post-closure liabilities recognized to date.

Municipal equity consists of:

2015

87,630,259 (441,634)

87,243,549 (449,100)

87,188,625

86,794,449

109,001

156,932

Landfill Closure and Post-Closure To Be Recovered

(1,392,506)

(1,373,320)

Reserves

13,283,746

10,333,553

99,188,866

95,911,614

2016

Invested in Tangible Capital Assets Tangible capital assets Unfinanced capital expense

is c

Unrestricted Surplus Frontenac Community Arena

Contingent Liabilities

Total Municipal Equity

The nature of municipal activities is such that there may be litigation pending or in prospect at any time. With respect to claims as at December 31, 2016, management believes that the Township has valid defences and appropriate insurance coverages in place. In the event any claims are successful, management believes that such claims are not expected to have a material effect on the Township’s financial position. As a result, no provision has been made in these consolidated financial statements for any settlement which may arise as a result of these claims.

Page 29 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Contractual Obligations (a)

The Township has entered into an agreement with the Ontario Provincial Police for the provision of police services. The term of the agreement is five years, commencing December 2015 at an annual cost of approximately $2.9 million.

(b)

The Township entered into an Agreement with 1425445 Ontario Limited operating as Utilities Kingston for the operation and maintenance of the water system. The term of the Agreement expires December 31, 2016. The annual cost as at December 31, 2016 was $118,798 (2015 $116,114).

(c)

The Township has entered into road construction contracts with approximately $510,000 of work to be completed in 2017. The expenditure will be funded from reserves, grants and taxation.

Supplementary Information

nl y

2015

4,636,172 10,511,571 381,210 5,867,645

4,834,178 10,821,155 356,159 5,552,960

21,396,598

21,564,452

Risk Management

is c

Expenses by Object Salaries, wages and employee benefits Materials, services, rents and financial expenses Transfers to others Amortization

2016

In the normal course of operations, the Township is exposed to a variety of financial risks which are actively managed by the Township.

The Township’s financial instruments consist of cash, investments, accounts receivable and accounts payable and accrued liabilities. The fair values of cash, accounts receivable, investments and accounts payable and accrued liabilities approximate their carrying values because of their expected short term maturity and treatment on normal trade terms. The Township’s exposure to and management of risk has not changed materially from December 31, 2015. Credit Risk Credit risk arises from the possibility that the entities to which the Township provides services to may experience difficulty and be unable to fulfill their obligations. The Township is exposed to financial risk that arises from the credit quality of the entities to which it provides services. The Township does not have a significant exposure to any individual customer or counter party. As a result, the requirement for credit risk related reserves for accounts receivable is minimal.

Page 30 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Risk Management / continued Interest Rate Risk

nl y

Interest rate risk arises from the possibility that the value of, or cash flows related to, a financial instrument will fluctuate as a result of changes in market interest rates. The Township is exposed to financial risk that arises from the interest rate differentials between the market interest rate and the rates on its cash and cash equivalents and operating loan. Changes in variable interest rates could cause unanticipated fluctuations in the Township’s operating results.

Liquidity Risk

Fair Value of Financial Assets and Financial Liabilities

Liquidity risk is the risk that the Township will not be able to meet its obligations as they fall due. The Township requires working capital to meet day-to-day operating activities. Management expects that the Township’s cash flows from operating activities will be sufficient to meet these requirements.

The carrying value of taxes receivable, accounts receivable and accounts payable approximate their fair values due to the relatively short periods to maturity of these items or because they are receivable or payable on demand.

Tile Drainage Loan Receivable and Payable

is c

The market value of long term investments is disclosed in note 5.

The loan payable bears annual interest at 6% and is repayable in 10 equal instalments of principal and interest of $2,065 commencing December 1, 2006. The responsibility for payment of principal and interest for the loan has been assumed by individuals and therefore has been shown in the consolidated financial statements as both a loan receivable and payable. The loan matured in 2016.

Sydenham Water Works Debenture Receivable and Payable The debenture was issued on December 1, 2008, bears annual interest at 5.75% and is repayable in forty equal bi-annual instalments of blended principal and interest at $17,966 commencing June 1, 2009. The responsibility of principal and interest for the loan has been assumed by individuals and therefore has been shown in the consolidated financial statements as both a loan receivable and payable.

Page 31 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Tangible Capital Assets 2015

3,163,307 1,329,419 8,706,123 6,751,016

3,163,307 704,829 8,782,152 6,816,764

nl y

Land Land improvements Buildings and building improvements Vehicles, machinery and equipment Linear Assets Roads Bridges Sidewalks Water infrastructure Construction in progress Frontenac Community Arena

2016

51,163,896 6,538,755 171,173 7,961,993 1,451,656 489,024

87,630,259

87,243,549

51,204,875 6,870,365 166,522 7,796,570 1,098,837 543,225

For additional information, see Schedule 2 < Tangible Capital Assets.

Segmented Information

is c

Assets under construction having a value of $1,098,837 (2015 $1,451,656) have not been amortized. Amortization of these assets will commence when the asset is put into service.

The Township is a diversified municipal government that provides a wide range of services to its citizens, including police, fire, transportation, recreational and environmental. For management reporting purposes the Township’s operations and activities are organized and reported by department. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations.

Municipal services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provide are as follows:

(a) Administration Includes corporate services and governance of the Township. Administration as a segment includes human resource management, support to Council for policy development, by-law development in compliance with the Municipal Act, tax billing and collection responsibilities, financial management reporting, monitoring and overall budget status as well as frontline reception and customer service.

Page 32 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Segmented Information / continued (b) Protection Services

nl y

Includes policing, fire protection, conservation authority, protective inspection and control and emergency measures. The mandate of the police services contract is to ensure the safety of the lives and property of citizens; preserve peace and good order; prevent crimes from occurring; detect offenders; and enforce the law. Fire protection includes inspection, extinguishing and suppression services; emergency medical first response; and prevention education and training programs. Inspection and control includes building inspection, by-law enforcement and dog control services. (c) Transportation Services

This department provides the winter and summer maintenance, the repair and the construction of the municipal roads system including bridges and culverts.

(d) Environmental Services

Includes the management and maintenance of water treatment and distribution and solid waste management. (e) Cemetery Boards

Parks, Recreation and Culture

(f)

Includes the management and maintenance of municipal cemeteries.

is c

Provides services that contribute to neighbourhood development and sustainability through the provision of recreation and leisure programs and facilities including community halls, libraries, parks, recreation fields and the proportionate share of Frontenac Community Arena. (g) Planning and Development

Manages development for business interest, environmental concerns, heritage matters, local neighbourhoods and community development. It facilitates economic development by providing services for the approval of all land development plans, the application and enforcement of the zoning by-law and official plan, and the provision for geomatics services.

For each segment separately reported, the segment revenue and expense represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. These municipal services are funded primarily by property tax revenue. Taxation is apportioned to these services based on the funding requirement. Certain government transfers, transfer from other funds, and other revenue have been apportioned based on a percentage of budgeted expenses.

The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in note 2.

Page 33 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Segmented Information / continued

Adminis -tration

Protective Services

Transport -ation Services

Environmen -tal Services

Health Services

16,647,293 367,919

1,285,482

1,481,300 2,875

–22,976

–109,279 663,215

161,481

219,812

479,421

64,213

2,400

30,542 192,996

81,265 46,011

35,071 1,034,780

736,791 43,499

18,942,737

629,673

1,906,558

2,229,653

910,591

697,374

2,187,098

–284,812 121,693

–294,871 3,273,001

–2,927,649 588,728

10,601 118,531 99,128

–262,679 308,606

1,545,356

17,932,775 367,919

6,500 9,885 505

–15,500

1,649,281 160,515 663,720

129,943

895,789

57,190 567,647

129,685 117

1,115,482 1,888,369

48,257

771,670

145,302

24,673,850

439,153

177

229,821

171,958

4,636,172

18,489 281,500 1,802,442

–10,047 60,447

–256,778 483,616

117 33,125 85,510

18,606 4,088,782 6,415,437

—-5,124,538

—-190,047

—-123,471

10,601 381,210 5,845,790

4,836,531

10,828,013

2,731,631

70,671

1,093,686

290,710

21,396,598

(4,206,858)

(8,921,455)

(501,978)

(22,414)

(322,016)

(145,408)

3,277,252

es os

44,938 3,319

ft ra D

nl y

17,397,381

Excess of Revenues Over Expenses

Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Total

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Parks, Recreation & Culture

Planning & Development

2016

is c

Page 34 of 129

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2016

Adminis -tration

Protective Services

Transport -ation Services

Environmen -tal Services

Health Services

15,671,739 358,510

1,272,258

1,465,600 –11,000

–35,223

–115,039 723,082

248,680 3,598

225,109

441,080

66,349

2,400

70,945 2,169,235

82,794 3,039

42,053 183,886

654,251 31,573

19,972,138

562,136

1,130,409

2,212,760

840,592

793,437

2,373,612

Segmented Information / continued

–496,395 180,003

–262,542 3,330,032

–3,241,299 138,364

10,746 133,798 91,368

–222,361 314,282

—-4,887,034

1,752,902

4,922,654

Excess of Revenues Over Expenses

16,943,997 358,510

10,246 68,821 7,956

–37,000

1,724,526 259,681 742,038

129,421

864,359

61,452 6,789

45,026 185,338

122,589 227

1,079,110 2,580,087

68,241

446,808

159,816

24,552,308

909

272,021

158,326

4,834,178

19,450 149,310 2,031,241

–4,137 71,160

–168,524 600,279

227 29,222 88,224

19,677 4,351,429 6,439,303

—-190,046

—-70,230

10,746 356,159 5,552,960

10,640,309

2,785,328

76,206

1,111,054

275,999

21,564,452

(9,509,900)

(572,568)

(7,965)

(664,246)

(116,183)

2,987,856

(4,360,518)

395,281

nl y

18,219,236

Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Total

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Parks, Recreation & Culture

Planning & Development

2015

is c

Budget Figures

The operating budget approved by Township Council, for 2016 is reflected on the Consolidated Statement of Operations. The Township does not budget activity within Reserves and Reserve Funds, with the exception being those transactions, which affect either operations or capital investments. Budget figures have been reclassified for the purposes of these consolidated financial statements to comply with PSAS reporting requirements.

Page 35 of 129

(Note 22) Budget

2016

2015

3,020,884 (2,944,185)

4,329,158 (1,378,965)

2,555,403 (4,146,273)

Total Net Transfers

76,699

2,950,193

(1,590,870)

Reserves and Reserve Fund Balances, Change in Year

76,699

2,950,193

(1,590,870)

Reserves and Reserve Fund Balances, Beginning of Year

10,333,553

11,924,423

Reserves and Reserve Fund Balances, End of Year

Township of South Frontenac Schedule 1 < Continuity of Reserves and Reserve Funds

10,410,252

13,283,746

10,333,553

For the year ended December 31

10,333,553

Transfers from operations Transfers to capital acquisitions

nl y

Net Transfers From / (To) Other Funds

Composition of Reserves and Reserve Funds

is c

For the year ended December 31

2016

2015

3,206,843 58,110 398,085

1,291,662 33,165 241,811

3,663,038

1,566,638

3,399,524 1,576,173 743,620 231,395 544,072 710,930 617,599 1,797,395

2,781,465 1,360,107 729,314 254,209 469,147 683,463 451,920 2,037,290

9,620,708

8,766,915

13,283,746

10,333,553

Reserves set aside for specific purposes by Council:

Fiscal < for working capital < for election < for building inspection

Equipment and Infrastructure < for global < for vertical < for roadways < for linear < for rolling stock < for future landfill closing < for water infrastructure < for stabilization

Total Reserves

The accompany notes are an integral part of these consolidated financial statements.

Page 36 of 129

Additions

(Disposals)

Cost 31/12/16

3,163,307

Land Improvements

838,375

715,289

1,553,664

Buildings & Building Improvements

11,669,431

230,911

(35,475)

11,864,867

Vehicles, Machinery & Equipment

13,570,154

761,124

(337,412)

13,993,866

Linear Assets Roads Bridges Sidewalks Water infrastructure

132,195,354 11,466,721 248,500 9,256,784

4,336,133 502,461

136,531,487 11,969,182 248,500 9,256,784

Construction in Progress

1,451,656

(352,819)

749,404

76,056

184,609,686

6,269,155

Amortization

3,163,307

90,699

224,245

1,329,419

298,781

(27,316)

3,158,744

8,706,123

6,753,390

820,231

(330,771)

7,242,850

6,751,016

81,031,458 4,927,966 77,327 1,294,791

4,295,154 170,851 4,651 165,423

85,326,612 5,098,817 81,978 1,460,214

51,204,875 6,870,365 166,522 7,796,570

1,098,837

260,380

21,855

282,235

543,225

97,366,137

5,867,645

(358,087)

102,875,695

87,630,259

Buildings & Building Improvements

2,887,279

133,546

Frontenac Community Arena

os (Disposals)

Land Improvements

Construction in Progress

190,505,954

Net Book Value 31/12/16

Linear Assets Roads Bridges Sidewalks Water infrastructure

825,460

Accumulated Amortization 31/12/16

Accumulated Amortization 01/01/16

Land

Vehicles, Machinery & Equipment

(372,887)

Asset Class

is c

Frontenac Community Arena

1,098,837

Land

Asset Class

nl y

Cost 01/01/16

Township of South Frontenac Schedule 2 < 2016 Tangible Capital Assets

The accompany notes are an integral part of these consolidated financial statements.

Page 37 of 129

Additions

(Disposals)

Cost 31/12/15

3,171,270

157,897

(165,860)

3,163,307

Land Improvements

748,737

89,638

838,375

Buildings & Building Improvements

8,049,289

3,620,142

11,669,431

Vehicles, Machinery & Equipment

12,661,553

1,193,751

(285,150)

13,570,154

Linear Assets Roads Bridges Sidewalks Water infrastructure

125,899,850 10,232,690 248,500 9,253,960

6,295,504 1,234,031 –2,824

132,195,354 11,466,721 248,500 9,256,784

Construction in Progress

3,837,112

(2,385,456)

727,415

21,989

174,830,376

10,230,320

Amortization

3,163,307

35,524

133,546

704,829

216,078

2,887,279

8,782,152

6,239,556

784,620

(270,786)

6,753,390

6,816,764

76,842,296 4,771,142 71,998 1,129,368

4,189,162 156,824 5,329 165,423

81,031,458 4,927,966 77,327 1,294,791

51,163,896 6,538,755 171,173 7,961,993

1,451,656

240,991

19,389

260,380

489,024

92,064,574

5,572,349

(270,786)

97,366,137

87,243,549

Buildings & Building Improvements

2,671,201

98,022

Frontenac Community Arena

os (Disposals)

Land Improvements

Construction in Progress

184,609,686

Net Book Value 31/12/15

Linear Assets Roads Bridges Sidewalks Water infrastructure

749,404

Accumulated Amortization 31/12/15

Accumulated Amortization 01/01/15

Land

Vehicles, Machinery & Equipment

(451,010)

Asset Class

is c

Frontenac Community Arena

1,451,656

Land

Asset Class

nl y

Cost 01/01/15

Township of South Frontenac Schedule 2 < 2015 Tangible Capital Assets

The accompany notes are an integral part of these consolidated financial statements.

Page 38 of 129

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac:

nl y

INDEPENDENT AUDITOR’S REPORT

We have audited the accompanying statement of financial position of the trust funds of the Corporation of the Township of South Frontenac as at December 31, 2016 and the statement of financial activities of the trust funds for the year then ended and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

Auditor’s Responsibility

is c

The Corporation of the Township of South Frontenac’s management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

Page 39 of 129

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

nl y

Opinion

In our opinion, these financial statements present fairly, in all material respects, the financial position of the trust funds of the Corporation of the Township of South Frontenac as at December 31, 2016 and the financial activities for the year then ended in accordance with Canadian Public Sector Accounting Standards.

is c

Perth, Ontario, 2017.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants

Page 40 of 129

Township of South Frontenac Trust Funds Statement of Financial Position

December 31

Portland Histor -ical Society

OHRP

Grant Family Memorial Endowment

2016

2015

2,010 78,630

–25,000

26,615

60,204 568,754

563,793 63,747

11,110

14,579

467,332

80,640

25,000

11,110

14,579

467,332

80,640

25,000

Fire

Cemetery Perpetual Care

Monument Perpetual Care

Muriel Burns

8,545 6,247

14,579

8,455 458,877

14,792

11,110

26,615

640,068

627,540

26,615

640,068

627,540

Cash Investments Long term notes receivable

nl y

ASSETS

11,110

Fund Balance

LIABILITIES

OHRP

—-148

–300 137

9,000 –7,441

3,150 –1,185

—-278

12,150 300 9,189

12,100 741 6,701

437

16,441

4,335

278

21,639

19,542

5,546

3,565

9,111

5,521

NET REVENUES (EXPENDITURES) FOR THE YEAR

(5,398)

437

12,876

4,335

278

12,528

14,021

BALANCE AT THE BEGINNING OF THE YEAR

20,190

14,142

454,456

76,305

25,000

11,110

26,337

627,540

613,519

BALANCE AT THE END OF THE YEAR

14,792

14,579

467,332

80,640

25,000

11,110

26,615

640,068

627,540

Sales of Perpetual Care Donations Interest earned

EXPENDITURES

2016

2015

148

is c

REVENUES

Monument Perpetual Care

Fire

Cemetery Perpetual Care

Muriel Burns

Grant Family Memorial Endowment

For the year ended December 31

Portland Histor -ical Society

Statement of Financial Activities

Transfer to Operating Fund

The accompanying notes are an integral part of these financial statements.

Page 41 of 129

Township of South Frontenac Trust Funds Notes to the Financial Statements December 31, 2016 1.

Significant Accounting Policies The financial statements of the Corporation of the Township of South Frontenac Trust Funds are prepared by management in accordance with Canadian Public Sector Accounting Standards. Basis of Accounting

nl y

These statements reflect the assets, liabilities, revenues and expenses of the Trusts.

Revenue Recognition

Revenues and expenses are recorded on an accrual basis. The accrual basis recognizes revenue as they become available and measurable; expenses are recognized as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. Measurement Uncertainty

Ontario Home Renewal Program (O.H.R.P.)

is c

The preparation of financial statements in conformity with Canadian Public Sector Accounting Standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the financial statements in the period in which they become known.

The Ontario Home Renewal Program was established by the Ontario Ministry of Housing in 1973 to provide grants for municipalities to make loans to assist owner occupants to repair, rehabilitate and improve their homes to local property standards. Individual loans are limited to $7,500 of which the maximum forgivable portion is $4,000.

Ontario Home Renewal Program loans receivable at December 31, 2016 are comprised of repayable loans of $11,110 (2015 $22,400) and forgiveable loans of $Nil (2015 $Nil). Loan forgiveness is earned and recorded at a rate of up to $600 per year of continued ownership and occupancy. In the event of the sale or lease of the home or in the event of the homeowner ceasing to occupy the home, the balances of the repayable loan and the unearned forgiveable loan immediately become due and payable by the homeowner. The OHRP program was discontinued by the Ontario Ministry of Housing in July 1993. At that time the Ministry requested the repayment of all trust funds held by the Township. The cash accumulated in the trust fund is being repaid to the Ministry on an annual basis.

Monument Perpetual Care Perpetual care receipts are reported on the cash basis of accounting and interest income is reported on the accrual basis of accounting. The capital balance of monument perpetual care includes the original capital contributions received as well as accumulated unspent income on the capital contributions received. The unspent income of $18,582 (2015 $17,397) is available for future expenses related to monument perpetual care.

Page 42 of 129

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 6, 2017

REPORT DATE: May 30, 2017

SUBJECT: Public Meeting; Road Closure and Transfer: Scouts Canada

RECOMMENDATION The recommendation is that Council hear comments from members of the public and consider passage of By-law 2017-31 to close and transfer ownership of an untravelled portion of road allowance to the abutting property-owner in Part of Lot 11 between Concessions XII and XIII, District of Loughborough.

BACKGROUND On May 3, 2016 Scouts Canada requested to know whether Council would agree to the closure and sale of a portion of unopened road allowance that runs east and west through their land near Frontenac Park. Their letter dated March 29, 2016, explains that it is their intention to more fully develop the camp property and to build a four-season facility that would allow Scouts Canada to offer winter programming for youth. The vision includes a bunkhouse and in the near future a four season kitchen and dining hall. However, one of the proposed structures would be located on the Township-owned road allowance. Attachment #1 is a copy of the letter and Attachment #2 shows the location of the Scouts’ property. Attachment #3 shows the portion of unopened road allowance requested to be closed. The subject portion of road allowance is approximately 270 metres (885 ft.) long and is 58,410 square feet in size. At its westernmost point the road allowance appears to have led to the shore of North Otter Lake at some point but approximately 60 metres of the road allowance at the shore has already been closed. The east extent of the road allowance ends at the boundary of Frontenac Park and does not continue any further. Ultimately, it does not seem reasonable that this portion of road allowance would ever be required by the Township for use as a public road. The Committee of the Whole agreed in principle to the request but discussion centred around reducing the fee for the sale of the land considering that the owner is a non-profit organisation benefitting the public. Under the Road Closure By-law, the land is sold at $2.41 per square foot within 300 feet of a lake and $0.21 per square foot for bush land. In fact, part of the road allowance is within 300 feet of the lake while the remainder is bush land and, accordingly, the cost calculation worked out to $26,800.00. It was suggested that just that portion where the new structure is proposed should be closed, thus, reducing the cost. It was also suggested that Council charge the ’acreage bush’ rate for the whole of the road allowance. This last suggestion was agreed to and the cost worked out to $12,266.00. On May 1, 2017 staff received the required advertising fee from the applicant and the matter was advertised in two newspapers and on the Township’s website for four consecutive weeks as specified in the road closure by-law. For Council’s information, the By-law may be passed at this time but the actual land transfer would only take place when a deed is prepared to transfer the land. Staff will not stamp the deed until the applicant has paid the full cost of the land to the Township.

Page 43 of 129

FINANCIAL and STAFFING CONSIDERATIONS Staff time to prepare reports. The Township would receive $12,266.00 for the sale of the road allowance.

ATTACHMENTS Attachment #1 - is the letter from the Scouts Canada Attachment #2 - is a location map. Attachment #3 - is an air photo of the subject road allowance. Approved by: Forbes Symon RoadClosureReportScoutsCanada3

Submitted/Prepared by: Lindsay Mills

Page 44 of 129

ATTACHMENT #:t

/ Jl

?€{

(

SCOUTSCANADA

..!r

“>’!:i;1

! I) "

T,a’i,]

It starts with Scouts.

-=:’(:Jsi

Tout commence avec Ies Scouts.

-,@‘i?,l’T’d

F’x<€-)=

March 29, 2016

Lindsay Mills

Planner/Deputy Clerk Township of South Frontenac 4432 George st., Box 100 Sydenham, ON

KOH 2T0

Re: Camp Otter Lake Road Closure Dear Mr. Mills:

We are writing to request the closure of an unopened road allowance that exists on the Otter Lake Scout Camp property Iocated at 6605 Salmon Lake Road. This road allowance runs from our boundary with Frontenac Provincial Park and ends at a cliff that overlooks North Otter Lake.

The road allowance first came to our attention when we met with the Township’s Chief Building Official to discuss the construction of a new four-season facility. A portion of the preferred location for this building is on the road allowance.

Camp Otter Lake was established in 1962. Its primary use is a camp for members of Scouts Canada, including youth from ages s to 26. In addition to an annual use by over 1 ,600 Scouting youth, the camp has been utilized by other youth-minded organizations. This has included the Limestone District School Board, the Boys and Girls Club of Kingston, the Navy League, and the Queen’s University outdoor education program and Camp Outlook.

It is our intention to more fully develop this camp property and to build a four-season facility that would allow us to offer winter programming for the youth in our area. This vision includes a bunkhouse and in the near future a four-season kitchen and dining hall.

Our request is that South Frontenac Township takes the steps necessary to close the unopened road allowance and transfer the property to the camp. We are prepared to pay the costs associated with this process.

Should you wish to discuss this request further or require any further information, please contact the Camp Otter Lake Property Manager, Dr. William Racz. Bill can be contacted at 613-3890694 or raczg@queensu.ca.

INCORPORATED BODY FOR SCOUTS CANADA IN ONTARIO

Named: Provincial Council for Ontario; Boy Scouts of Canada 10 Kodiak Crescent, Unit 120, Toronto ON M3J 3G5

Page 45 of 129

Please advise of any further information or processes that are required to accomplish this request. Thank you for your consideration of this matter.

Yours truly,

?David Wands

L. Brian Moore

President & Director

Executive Secretary

Copy: William Racz, Property Manager Elizabeth Barrow, Operations Manager-Properties & Facilities

INCORPORATED BODY FOR SCOUTS CANADA IN ONTARIO

Named: Provincial Council for Ontario; Boy Scouts of Canada 10 Kodiak Crescent, Unit 120, Toronto ON M3J 3G5

Page 46 of 129

Page 47 of 129

l l t l

J It

t t

l l l

i /

j /

UNQPENED RQAD ALLQ?ANCE

A r

??c 7 r

]

k iii! 111 mi l

W.l &ll m i

Ws m ii i

l ii

l r

r s

/ /

t l

W l

/ Z

l t

Page 48 of 129

REPORT TO COUNCIL PLANNING DEPARTMENT

AGENDA DATE: June 6, 2017

REPORT DATE: May 31, 2017

SUBJECT: Public Meeting; Proposed New Road Name ‘Robinson Road’.

RECOMMENDATION The recommendation is that Council hear comments from members of the public and consider passage of By-law 2017-32 to name a new public road in Part of Lot 7, Concession IV, District of Portland in the Village of Harrowsmith, as “Robinson Road”.

BACKGROUND As part of the project to re-configure the intersection of Road 38, Colebrooke Road, Wilton Road and Ottawa Street in the Village of Harrowsmith, a new public road is being constructed approximately 150 metres to the west of this present intersection. The Public Works Department has proposed to name this new road “Robinson Road” in honour of former long-serving Councillor for Portland District, Bill Robinson. Attachment #1 shows the location of the new road in the village and Attachment #2 is a rendering of the new road alignment. As shown, the road would connect Wilton Road on the south with Colebrooke Road on the north. The Committee of the Whole, on April 25, 2017 agreed to go forward with this naming. Thus, Planning began the process to name the road as prescribed in Schedule “3” of Township By-law # 2016-73 - Procedures for Notice, including the holding of this public meeting. Attachment #3 is a copy of Schedule “3” which specifies the process to name a public road. In response to the notice a letter dated May 14, 2017 was received proposing th th that the road name should be “150 Way” in honour of Canada’s 150 birthday. The letter also proposes that a park bench be place near Bill Robinson’s former home with his name attached to it. A copy of the letter is included hereto as Attachment #4. The Planning Department reviewed the proposed name against Schedule “A” of By-law 2004-28 which lists all names of roads and lanes in the Township. It was also reviewed against the By-law 2015-60 which lists the pre-approved names for new roads and lanes in the Township and it was vetted by the Fire Department. In the opinion of Planning, the name is acceptable in that it does not conflict with any other road name or lane name that might cause confusion or delay for emergency response. It should be noted that the new road would be bounded by the K&P Trail on the northeast and by the side yards of two residential lots on the southwest (see Attachment #1). Thus, it does not appear possible that any new lots would ever have frontage on, or be accessed by, the new road and emergency responders would only be called to deal with situations along the road itself.

FINANCIAL and STAFFING CONSIDERATIONS Costs to advertise in the newspaper and to place the road name signage.

Page 49 of 129

ATTACHMENTS Attachment #1 – shows the location of the new road. Attachment #2 - is a depiction of the new road. Attachment #3 - is Schedule “3” of the Procedures for Notice By-law. Attachment #4 - is a copy of the May 14, 2017 letter.

Approved by: Forbes Symon attachments BillRobinsonRoadReportToCouncil

Submitted/Prepared by: Lindsay Mills

Page 50 of 129

Attachment #1 /

‘r

I l i

W t

(

r ‘?

W-

L’o?A}???]J’ M

k W

l l t

-? r

/ /

%/ r

/ / l

/ r

‘% %.

‘%l

l kl

l i I

‘%s%

/ r r f

/ /

‘1;’% %-

/ %/

/ /

/’}

y ‘y

‘,,

%7 /

l l

l i

% r r

}

1%,

‘y / r

/ /

‘iy

‘y’-g /

l %

I l l l l

l l

I l

100

W Nlei:ters aa.

l0 25 50

(

150

200

k %

I I

I l t

t l

‘%

( %

r r

-m

‘i-

( %%

‘%

‘y

/ % %

‘(

S’%.

‘%%

Page 51 of 129

Afbtdaa.ris[ ‘2

NEW ROAD

HORIZONTAL 1:750

[FINAL 2Cll6-07-04]

?m 1m

7.5

EXISTINllt auigtrta

tXlsTts sui?oiata

exiantta suirotrta

): +-M

‘!J

-W-

eXIsrlNe suii.oiiia

EXl8’nNls PORCN

COLEBROOK RD

-4-

l ?-l

? ? ? - –? - -? - - ? ? ? - - - . ?. - –? ? . … . - - . I ? eXiaTtNa BUltOING

} %

EX SMO

? .i txisrl)la suicotaia

?ss.?’,ia%,

l (

.(:/ %

]

‘w

}

txisima BUIIDIN0

Page 52 of 129

ATTACHMENT #3

SCHKDULE “3” TO BY-LAW No. 2002-92

Procedur)es for Notfce - Naming Highways

Before passing a By-law nmning a highway or changing the name of a highwa?y,a municipality shall give public notice of its intention to pass the bylaw.

Content of Notice

Explanation of highway naming, including location and mapping

Section of Act, including requirements

Date/Time/Place of public meeting for consideration of By-law
Written comments andlor verbal comments will be considered at the public meeting where By-law is to be enacted
Address where to respond with comments prior to the public meeting
Contact information at Administration Office Clerk-Administrator’s Narnen itle

]fManner of N6tice

Published once at least one month in advance of the meeting in the local newspaper(s) having circulation in the Munimpality.

Posted on site for at least one month in six of the most public places in the immediate neighbourhood of the proposed closure

Notice to all ratepayers fronting the highway either personally or by prepaid mail to the last known address of the owner

Notice to abutting municipality/upper tier municipality, if applicable

Administration Offlce

]

Page 53 of 129

ATTACHMENT #3 Schedule “3” to By-law 2018-73

Procedures for Notice - Naming Highways r

Before g a By-lor aaddi w tongname ate adopted lane, privIiate changie nnames. g the name ofpassi a hignhway additiaonalhighway, namespritovthe st ofroad, acceptabl The municipality shall give notice of its intention to pass the by-Iaw. Content of Notice

Explanation of proposed name including Iocation and mapping
Date/T ime/Place of publfc meeting for coneideratiori of by-Iaw
Written comments and/or verbal comments wil be oonsidered at a public meeting where By-law is to be wnsidered

Address where to respond with comments prior to the public meeting Contaa information for the Administration Offiz Clerk or Deputy Clerk’s Name/Title

Manner of Notice

‘1. The full notice shall be published at least four weeks in advance of the meeting on Township website. 2. Athe summary of the toNotithecewebsi shall tbee four publweeks ished iinn the weeklofy banner adverti sing disubsequent recting readers advance the meeti n g. A ished ione advance 3. Posted on sitnoti e forceatshal leastl befourpublweeks n theweek mostinpubl ic placeof ortheinmeeti the imng.mediate neighbourhood. 4. Where changi n g the name of a road or l a ne, noti c e to al l ratepayers fronti n g the mad or Iane by prepaid mail, mailed four weeks in advance of the meeting. s. Notice to abutting municipality/upper tier municipality ff applicable. 6. Ifwithel onlnumber of properti e s affected by the name change i s greater than 25, noti c e y be in the form of advertisement in the Iocal newspaper, having general circulation in the Municipality

Page 54 of 129

ATTACHMENT #4 May 14, 2017

Attention:

Wayne Orr, Mark Segsworth, Mayor Ron Vandewal and South Frontenac Municipal Councillors

I would like to request a proposal for the naming of the new road created this year (2017) in the village of Harrowsmith to be named 150th Way. It is Canada’s 150’h birthday this year and this would be the opportunity to Ieave a historic symbol in Harrowsmith. If l were a resident in

Harrowsmith, I would be thrilled to have that historic symbol of a road name in my village. With the recognition of the former councillor William Robinson I would suggest a park bench with his name attached and years of serving as Councillor for South Frontenac. This bench could be put near his former home on the Colebrookd Rd. East section that will be closed with a proposed parket.

Thanks

Nancy Vandewal

Page 55 of 129

Minutes of Committee of the Whole May 9, 2017 Time: 6:00 p.m. Location: Council Chambers Meeting # 15 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Forbes Symon, Manager of Development Services, Angela Maddocks, Executive Assistant

Call to Order

Mayor Vandewal called the meeting to order at 6:00 p.m.

Declaration of pecuniary interest and the general nature thereof -n/a

Scheduled Closed Session

***Recess - reconvene at 7:00 p.m. for Open Session

Rise and Report

There was no report coming out of the closed session.

Delegations -n/a

Reports Requiring Action

Forbes Symon, Manager of Development Services, re: Public Consultation on new Heritage Committee Council was supportive of moving forward with the staff recommendation for public opinion on creating a new Heritage Committee to advise and assist with matters related to the Community’s heritage; they provided input on the survey and the scope of the committee and how to get the message to residents.

Forbes Symon, Manager of Development Services, re: CFDC Proposed Project for Grant Release Council was supportive of the recommendation from staff to release the $20,000.00 grant to undertake the economic development project for 2017. Concern was expressed about showing the value in this investment and a way to measure progress. Forbes Symon agreed that there has to be a cause and effect and clear deliverables for this project. This will be monitored by the Development Services Committee.

Forbes Symon, Manager of Development Services, re: Cost Information with Regards to Enforcement of the Residential Tenancies Act, 2006 Council was supportive of the municipal budget maintaining $2000.00 based on current spending trends for the enforcement cost related to the Maintenance Standards of the Residential Tenancies Act and that the actual costs of enforcement be reviewed for a 12 month period.

Page 56 of 129 Committee of the Whole May 9, 2017 8.

Reports for Information - n/a

Rise & Report

Cataraqui Region Conservation Authority Out of the 170 lakes in the watershed, 45 have been selected by staff to generate a comprehensive report card on regarding water quality, invasive species etc. This will be a useful tool and the intent is to provide reporting every five years. Staff have been very active in reporting on water levels and flood forecasts.

Quinte Region Conservation Authority The barge has been moved out of Picton Harbour. As of today, Lake Ontario and the Bay of Quinte water levels continue to rise. Prince Edward County has declared a state of emergency due to flooding.

Rideau Valley Conservation Authority A copy of the Ministry of Natural Resources presentation on “Wetland and Planning - Past, Present and Future” was emailed to Council members. Continual monitoring and reporting on water levels and flooding. Warnings are in place about high water levels in all lakes within the RVCA jurisdiction.

Information Items - n/a

Notice of Motions

Announcements

Councillor Sleeth commended the Manager of Development Services on the details of his reports and recognizing the deliverables in this new role as positive.

Mayor Vandewal noted the Open House on May 12 for Wemp and Smith Construction at their new facility on Road 38 as well as the retirement celebration for Marion VanBruinesssen, County Treasurer.

Mayor Vandewal noted the first County Planning meeting to take place on June 28 at the Storrington Centre, public meetings for two development proposals in Storrington District.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Adjournment

The meeting was adjourned at 7:40 p.m.

Page 2 of 2

Page 57 of 129 Minutes of Council May, 16, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 16 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.

Call to Order

Resolution Resolution No. 2017-16-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of May 16, 2017 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session -n/a

***Recess *** - n/a

Public Meeting -n/a

Approval of Minutes

Minutes of the May 2, 2017 Council Meeting. Resolution No. 2017-16-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approves the minutes of the May 2, 2017 Council meeting. Carried

Business Arising from the Minutes - n/a

Reports Requiring Action

Louise Fragnito, Treasurer, re: 2017 PSAB Budget Resolution No. 2017-16-03 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the 2017 PSAB budget as presented. Carried

Mark Segsworth, Public Works Manager, re: Tender No. PW-2017-21 Wood Chipper Resolution No. 2017-16-04 Moved by Councillor Sutherland Seconded by Councillor Revill

Page 58 of 129 Minutes of Council May, 16, 2017 THAT Council approves the bid from Nortrax Canada Inc. for Tender No. PW2017-21, Bandit Wood Chipper, in the amount of $71,753.87, including all applicable taxes. Carried 9.

Committee Meeting Minutes

Loughborough District Recreation Committee meeting of March 27, 2017

Loughborough District Canada Day Committee meeting of February 10, 2017

Loughborough District Recreation Committee meeting of January 30, 2017

Portland District Recreation Committee meeting of January 30, 2017

Storrington District Recreation Committee meeting held March 6, 2017

Loughborough District Canada Day Committee meeting of April 10, 2017 Resolution No. 2017-16-05 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • Loughborough District Recreation meeting of January 30, 2017 • Portland District Recreation meeting of January 30, 2017 • Loughborough District Canada Day meeting of February 10, 2017 • Storrington District Recreation meeting of March 6, 2017 • Loughborough District Recreation meeting of March 27, 2017 • Loughborough District Canada Day meeting held April 10, 2017 Carried

By-Laws

By-law 2017-27 - Tax Rate By-law Resolution No. 2017-16-06 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading: • By-law 2017-27 Carried Resolution No. 2017-16-07 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-27, being a by-law to levy taxes in the Township of South Frontenac for 2017, be given third reading signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

Council Remuneration Tax Exemption Change

Page 2 of 4

Page 59 of 129 Minutes of Council May, 16, 2017 Councillor Sleeth noted that the 1/3 exemption amount for Councillors was incorrect. c)

2017 Assessment Statistics

Year to Date Financial Report (to March 31)

2016 Year End Adjustment

Statistics on Taxes Receivable and Tax Sales

Tender No. PW-2017-23 - Gravel Supply

Committee of the Whole Meeting - May 23, 2017 - Cancelled

Information Items

FCM - Spring Flooding Appeal

Notice of Motions

Councillor Sutherland served notice of motion regarding the process for monitoring and final approval of conditions placed on subdivisions and condominiums.

Announcements

Councillor Barr referred to her email poll inviting staff from the RVCA to present an update on their activities and projects. Council was supportive of this.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2017-28 Resolution No. 2017-16-08 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-28. being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 16 day of May, 2017. Carried Resolution No. 2017-16-09 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-28, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 16 day of May, 2017. Carried

Adjournment

Resolution

Page 3 of 4

Page 60 of 129 Minutes of Council May, 16, 2017 Resolution No. 2017-16-10 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of May 16, 2017 be adjourned at 7:14 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 4 of 4

Page 61 of 129 Minutes of Council May, 30, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 17 Present: Mayor Ron Vandewal, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer Others: Tony Fleming, Township Solicitor 1.

Call to Order

Resolution Resolution No. 2017-17-01 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Special Council meeting of May 30, 2017 be called to order at 6:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof-n/a

Scheduled Closed Session

Resolution Resolution No. 2017-17-02 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move into closed session to discuss litigation. Carried

Litigation - Hartington OMB - Solicitor to be present for part of meeting.

Resolution Resolution No. 2017-17-03 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried

***Recess - reconvene for Open Session

Question of Clarity (from the public on outcome of agenda items) - n/a

Confirmatory By-law

By-law 2017-29 Resolution No. 2017-17-04 Moved by Councillor Sleeth Seconded by Councillor Revill

Page 62 of 129 Minutes of Council May, 30, 2017 THAT By-law 2017-29, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 30 day of May, 2017. Carried Resolution No. 2017-17-05 Moved by Councillor Sleeth Seconded by Councillor Revill THAT By-law 2017-29, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading signed and sealed this 30 day of May, 2017. Carried 7.

Adjournment

Resolution Resolution No. 2017-17-06 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Special Council meeting of May 30, 2017 be adjourned at 6:55 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 2 of 2

Page 63 of 129

REPORT TO COUNCIL CLERSK DEPARTMENT

AGENDA DATE: June 6, 2017 SUBJECT: Notice of Motion-Subdivision and Condominium Approval Process RECOMMENDATION That Council support the notice of motion from Councillor Sutherland and direct the Manager of Development Services to provide a report on the process for monitoring and final approval of conditions placed on subdivision and condominium developments.

BACKGROUND Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Council Meeting of May 16, 2017, Councillor Sutherland served Notice of Motion to request that the Manager of Development Services provide a report to Council on the process for monitoring and final approval of conditions placed on the development of subdivisions and condominiums. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

ATTACHMENTS Motion from Councillor Sutherland

Submitted/approved by:

Prepared by:

Wayne Orr Chief Administrative Officer

Angela Maddocks Executive Assistant

Our strength is our community.

Page 64 of 129

Whereas the subdivision and condominium approval process often includes conditions to address community concerns and ensure a net benefit to the Township, and Whereas respect in the community for this process rests upon the integrity of the system and faith that the conditions will be adequately met before final approval is given, and Whereas there is significant scepticism in the public about the Township’s and County’s ability to adequately monitor the successful completion conditions for approval of subdivision and condominiums, and Whereas Council considered hiring a consultant to review and monitor conditions of approval for ongoing projects until a Manager of Development and Planning had been hired, and Whereas a Manger of Development and Planning has been hired, Therefore, be it resolved that the Manager of Development and Planning report back to Council on the process for monitoring and final approval of conditions placed on the development of subdivisions and condominiums, including, but not limited to: Is there adequate staff to ensure appropriate monitoring of the conditions of · approval for subdivisions and condominium developments? · Outlining the procedures involved in monitoring the conditions of approval and making a recommendation back to Council. · Should the Township be charging the County for the cost of monitoring and commenting on the conditions of approval given that the County approves the conditions and gives final approval stating that the conditions have been met? · Do fees charged to developers adequately cover the Township’s costs for monitoring and commenting on the conditions? · What is the process for ensuring that conditions on consents and minor variances are adhered to?

Page 65 of 129

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

June 6, 2017

SUBJECT:

Tax Sale Extension Agreement

RECOMMENDATION

That By-law 2017-30 be approved by Council, authorizing an Extension Agreement between the Corporation of the Township of South Frontenac and Carol Ann Shaw with respect to the property at 94 Pero Lane, Hartington; and
That Council authorize the Chief Administrative Officer/Clerk to execute such agreement.

BACKGROUND Under the Municipal Act, 2001, a person who has an interest in land which has a Tax Arrears Certificate registered against it has up to one year from the date of registration of the Tax Arrears Certificate to pay the Cancellation Price before the municipality is in a position to advertise the property for sale. As a result of outstanding taxes being owed in excess of three years, a Tax Arrears Certificate was registered May 29, 2017 for the property located at 94 Pero Lane, Hartington. The registered owners of the property are Richard Russell, Estate of Richard Russell and Carol Ann Shaw. In accordance with section 378 of the Municipal Act, 2001, a municipality may pass a by-law authorizing an Extension Agreement with the owner of the land, the spouse of the owner, a mortgagee or a tenant in occupation of the land, extending the period of time in which the Cancellation Price is to be paid. In accordance to the payment schedule attached to the by-law, a payment of $7,773.87 has been received on May 26, 2017. Further payments will be applied to this account as detailed in the payment schedule.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Suzanne Quenneville, Deputy Treasurer

Our strength is our community.

Page 66 of 129

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 6, 2017

REPORT DATE: June 1, 2017

SUBJECT: Road Closure and Transfer: Wehlau/Robertson

RECOMMENDATION: The recommendation is that Council waive the requirement for an additional public hearing and pass By-law 2017-33 to repeal By-law 2016-57 and stop up, close and transfer ownership of three portions of an unopened road allowance between Lots 6 and 7, Concession XIII, District of Storrington, to abutting properties.

BACKGROUND: At a public hearing held on September 6, 2016, Council passed By-law 2016-57 to stop up, close and sell two portions of an unopened road allowance at Upper Rock Lake between Lots 6 and 7, Concession XIII, District of Storrington. Attachment #1 shows the location of the subject land and road allowance and Attachment #2 shows the portions of road allowance that were closed by by-law 2016-57. This closure left a very small remnant ‘orphaned’ piece of road allowance abutting another waterfront lot located to the south - shown on Attachment #3. Now, the agent for the original road closure application is requesting that this ‘orphaned’ section also be closed and transferred to the waterfront lot on the south. As described in the Planning report to the September 6, 2016 Council meeting, the original subject road allowance is aligned north/south extending approximately 75 metres (245 ft.) through two portions of the owner’s land (and a portion of the abutting land to the south) along the waterfront of Upper Rock Lake. It covers very challenging topography including an extremely steep rocky ridge leading to the water. Referring to Attachment #2, the proposed transfer of ownership added Parts 4 and 5 onto Part 6. It is emphasized that Parts 4 and 5 effectively constitute the whole waterfront portion of that subject land. It was also noted in the Planning report that, according to the survey, the road allowance continues from the subject property southward, through yet another abutting property (Part 8) before terminating at the lake’s edge (see attachments). This presented the opportunity for the owner of this southernmost property to purchase the remaining portion of the road allowance as well. The agent for the subject land had discussed this with the owners of the south lot and advised that they were not in a position to purchase the land at that time. However, they now wish to proceed with acquiring the land. For Council’s information, the price for the sale of the original portions of road allowance (ie., Parts 4 and 5 on Plan 13R-21357) was determined to be $12.192.00. The price for the ‘orphaned’ piece (ie., Part 8 on the Plan) is estimated to be $3,100.00. The applicant deposited the required $3,000.00 to cover costs of advertising and administration – much of this may be returned at the end of the process. All surveying and registration costs are borne by the applicant.

Page 67 of 129

The road allowance parallels the waterfront constituting the whole of the waterfrontage of the original lot (Part 6). Also, the orphaned piece (Part 8) is already effectively separated from the other portions of the road allowance by a steep rocky grade. These portions of the road allowance have already been separated from Opinicon Road by a previous road allowance closure and, thus, they would not be useful as a future road or access for the public. If the closure and sale is approved, the property-owners would acquire more usable land and the Township would benefit from the funds received from land that would otherwise never be used for municipal purposes. Thus, the closures seem logical. Council should note that discussion at the public hearing held on September 6, 2016 already addressed the closure and transfer of Part 8 to the abutting property owner on this southern property. Thus, there is no need to hold an additional public meeting under the Township’s Notice By-law 2016-73.

FINANCIAL and STAFFING CONSIDERATIONS Staff time to prepare reports. The Township would receive $15,305.00 for the sale of the land.

ATTACHMENTS Attachment #1 - a location map Attachment #2 - a map showing the previously closed parts of road allowance Attachment #3 - a map showing the new part of the road allowance to be closed. Approved by: Forbes Symon attachments RoadClosureReportWehlau3

Prepared/Submitted by: Lindsay Mills

Page 68 of 129

Page 69 of 129

’l’i

Page 70 of 129

ATTACHMENT #3 ‘012,-, (,,r). ig 2as:xi

O,/l ?li

IJ r ?

‘rr

A (5’ l!

/ il

‘50

0t%-

== -.,” -h%

Ba r% l (‘b k ' -Q)’ <i Q)IA x%

€7,

is (wt) (S&SK)

g">

s?‘SQ’

n’i

PART 1

; ? 1?5

mgt. No. FR304139

,,-’ ?,,p’,g .d’:tl..

PIN 36284-0122 (R)

HIQ!g,

g?i’

PART 2

lnst. No. FR304139

PIN 3628.:.-0122 (R).

eottaga

i'4

‘ba

froma

‘-j

re (S&SK)

,,l:’!

/ ?

l’il -/,-’

k %l

S ’t.i. /-

lmi’ Cl%li 18 ‘;, @1? sl8:

l-,i, p

ffl

01 0

6Q"’

‘F

,IV I

(

I l I

(;2!

rPART4 l

lx bxxsx 1 (

11!5"22'00’ ! PIN 3628!+-0118 (lT)?l!

?; l

=.7’

Pt %N(h

m=!,Ir -=5?i oa" 2bC%l,r. o I%%-try

P{N 3628z,-0118 (LT)

‘05’lO’

p4’q

?+ ‘V

a Jl

l 1

?#lQ (Wt)

4’Q}

PART 6

zioQ:i

‘41

??ai

,.,W !,,0

-.1

(D2&set) l

8 o= (a

l l l 1

‘i@

I-

(D2 &‘set)

Q s

‘-t

< ,. a8>

I I

6’.)

%?6’

-’;.k

ART 7

l ‘1.

t-). i@

PART 5

PIN 362m&-0118 (LT)

I l

ffl f/

Reter to [)ETAIL

)IN 3-6.2B.-0117 .(LT)

(wit) l Cut €rosg

‘E r? “PjN'3'6'2’:4’-;Ol ‘7(LT) l

l l I

ORPHANED PIECE (PART 8)

PIN 3628.-0117 (LT) l ’e

l .1

1 I l

t4i

Page 71 of 129

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT AGENDA DATE: June 6th, 2017 SUBJECT

Tender No. PW-2017-22 Harrowsmith Intersection and Roadworks along Road 38 and Wilton Rd

RECOMMENDATION That Council approves the bid of Morven Construction for Tender No. PW-201722, Harrowsmith Intersection and Roadworks along Road 38 and Wilton Rd, in the amount of $1,542,402.54, including all applicable taxes.

BACKGROUND This tender for Harrowsmith Intersection and Roadworks along Road 38 and Wilton Rd was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on May 31st, 2017. The results, in ascending order, were as follows: Contractor Total (Including HST) Morven Construction

$1,542,402.54

Bricaza Corporation

$1,707,578.88

Dig N’Dirt Ltd.

$1,772,653.40

Coco Paving Inc.

$1,857,720.00

Cruickshank Construction Ltd.

$1,976,425.26

Bonnechere Excavating Inc.

$2,013,153.10

Mulrooney Trucking Ltd.

$2,396,057.87

The submission of the low bidder has been evaluated and was found to be accurate and complete. Morven Construction is a reputable contractor and has provided many Municipalities around the Township with quality service over the past several years. For these reasons, and also because their price was $165,176.34 lower than the second lowest bidder Bricaza Corporation, it is recommended that the bid of Morven Construction be accepted, for $1,542,402.54 including HST.

FINANCIAL and STAFFING CONSIDERATIONS As significant costs were expected for this project, construction was slated to begin in the fall of 2017, to take advantage of the slow construction season, and carry over into the spring of 2018 when the asphalt plants re-open. This would allow the contractor to utilize their equipment through the winter and still complete the projects paving requirements in a reasonable timeframe. An amount of $1,000,000.00 has been approved in the 2017 capital budget and there is approximately $300,000.00 unspent in the Harrowsmith Intersection carryover from 2016. The remaining amount will be included in the 2018 Capital Budget to complete this project. Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Public Works Manager

Aaron Hatton Technical Assistant

Our strength is our community.

Page 72 of 129

REPORT TO COUNCIL PUBLIC WORKS

AGENDA DATE:

June 6, 2017

SUBJECT:

PR- 2017-03 Roadside Weed Spraying

RECOMMENDATION: That Council receives the report dated June 6, 2017 and release funds contained in the2017 budget for Roadside Weed Spraying and direct to staff to proceed. BACKGROUND For the past few years staff have engaged a contractor to spot spray, with Roundup, wild parsnip locations that have been reported by the public. Efforts have been made to notify the beekeepers in the vicinity of spraying so that they could cover their hives prior to the spraying. This approach to managing wild parsnip has generally been received well by the public but staff felt that a more price competitive approach would result from tendering for Roadside Weed Spraying. Tender PR-2017-03 closed on May 17th, 2017. The results, excluding HST, are listed below: Contractor

Price per Sq. Metre

Total based on 25,00 sq. metres

Wagar & Corput Weed Control, Inc. (Cornwall) Davey Tree Expert Co. of Canada, (Ancaster)

.19

$4,750.00

.23

$5,750.00

Greenshield Pest Control, (Kingston)

.35

$8,750.00

Based on our recent investigations, the herbicide Clearview appears to be a more effective way to manage invasive species within the roadside. As stated in a Public Health Ontario brief, the effects of Clearview are specific to plants resulting in low toxicity to non-target species. This does not appear to pose a significant risk to human, animal or pollinator health. From staffs’ perspective, the issue of wild parsnip in our roadsides is a matter of significant health and safety in our community. It is our intention to spray where wild parsnip has been sprayed in the past. (see attached map) We will also respond to public requests to spray wild parsnip in other areas. The references of the low bidder, Wagar & Corput Weed Control, are extremely positive. FINANCIAL CONSIDERATIONS Sufficient funds exist in the 2017 Operating budget. ATTACHMENT

Roadside Weed Spraying Map

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash, Supervisor Solid Waste/Facilities Our strength is our community.

Page 73 of 129

An der son

L itt

Bu rns Ln

d R s nd re w M ca

au ga

Tett Cr

m is

Ma s

c co

R on ic O pi n

Latimer Rd

Holmes Rd ld fie ke La

1.5

rsea

Dixon

Princess Rd Dr

in g

e Ormsb d d s R Rd San n ur ilb M

y Rd unb Abernath S rn Washbu

Pl ac

Batt e

Ran dy C lark Rd

ills

Morelan d

Wellington St

Hideaway Ln

k La

Low er R oun dL ake Rd

H rnt

ng hi Fi s

Rd Sh or e Duff Rd

eil

Bradd en Ln

R La ke

Billy

No rth

d Rd

n so Da vid

Dean Smith Rd

Rd nd Greenfield u

Daley Rd

Burn t Po int L n

13,200 Meters

O’N

Harris Rd

Ca rry

Fr Le ye le L Ln n

Pe rth Rd Gre en Rd Draper Lake Rd

Wilmer R

Retre at Ln

Sheila Ln

Sills Bay Rd

Go uld

Sydenham Rd

Florida Rd

Murvale Rd

9,900

Sh ipto nL n

ke R

Rd on L a ke Salm

Lak e

orin Rd New M

Mclean Rd

Bed f

ord R

Holleford Rd

Hinchinbrooke Rd

Watson Rd

Quarry Rd

Long Sw

Mcconnell Rd

W ilt on R

6,600

e Rd

ury

Sonneveld Rd

3,300

d yR

Mcgarvey Rd

1,650

int

Facto ry Rd

Forest Rd

Sumac Rd

ra illiv acg

Ritchie Rd

Rutledge Rd

o ap Se

Rd icon Opin

Lela nd R

Old Boy Rd

n rto Mu

Ida Hill Rd

Henderson Rd Gorr Rd

Railton Rd

d fR Lea ple Ma

Norway Rd

R Keeley

Stage Coach Rd

ry R

Bracken

d Bd

Scanlan Rd

ha Ln Hiawat

rtlan

Clark Rd

l es

d Hogan R

Amey Rd

nn Rd East Quinn Rd West Qui

Fry

Noble Ln

East Alton Rd West Alton Rd

o en P

Yarker Rd

Little Long Lake

Freeman Rd

ll pbe Cam

Ramparts Rd

Vanluven Rd

Harrowsmith Rd

S ha

Rd dden

d Cam

Wallace Rd

Mason Ln

McFa

Wolfe Swamp

Colebrook Rd

Jamieson Rd Ellerbeck Rd

R an

Bradford Rd West

ith

n sL ew dr an Mc

Clear Lake

Cano e La

Jam

Rosedale Rd

rm Ge

Petworth Rd

ke l La evi

d po rt R

Ln e ak L er Rd in Ms Wilson e

De er Pa rk L n

Willy’s Ln

Boyce Rd

Trout Ln

Poli Ln

Ro se

De yo Me re d

Trousdale Rd

Rd lle lvi u M

Clif f Ln

Evere tt Ln

Yo rk

Sun set S hore s

Gr ee n

La ke

W es t Bauder Dr

Huffman Ln

Ln Storm s

S and R

Tobin Rd

n nL oo tsp Po

hit e W

Rd Cr a ig

d eR Lak

Firs t

R ue

Verona

Bellrock Rd

amp Rd

s De

Miller Rd

Iaw

eq Lev

e ak tL er

Rd ah Iaw

ill R

L ak

ter

New Rd

Sperling Ln

eil R Mcn

Firehall Rd

Bycroft Ln

Ln ls

s Brigg

Ga r

ay Rd Buck B

o ich cn M B

Snider Rd

st Ln

d Garrett R

ke Rd

n rr L Ba

Tims Ln

Hanna Rd

Rd Burns

Rd Steele

La Bobs

Riders Ln

Hillcr e

Ln nap Belk

d haw R Brads

n De wi

e Rd

w De

Lee R

d an Isl

u do Ba

r Ln

Burrid g

Alde

No rth

Oak Bluff s Rd

South Frontenac

Bear Creek Rd

12 Kilometers

Page 74 of 129

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: June 1, 2017 SUBJECT:

Change in date for July Council meeting

RECOMMENDATION That Council reschedule the July 4 Council meeting to July 11, 2017

BACKGROUND In accordance with the Procedural Bylaw in July and August, Council meets only on the first Tuesday of each month. This year that means July 4 and August 1, 2017. The Public Services Committee is recommending to Council that the July 4 date be changed to July 11 to allow sufficient time for the Fire Hall Tender to close, be fully evaluated and awarded before the beginning of August. The tender will be issued by June 7 and will close June 28. Given the nature of the contract adequate time needs to be given for the submissions to be fully evaluated and references confirmed. By deciding now, Council will allow sufficient time for the public to be fully notified of the change. In the event that Councillors cannot confirm their attendance and a quorum is not likely, then no change should be made. This will result in delays in the proposed schedule for the Fire Hall.

FINANCIAL and STAFFING CONSIDERATIONS None

ATTACHMENTS None Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 75 of 129

Storrington District Recreation Committee Monday March 27th, 2017, 7:00 pm, Sunbury MINUTES OF MEETING CALL TO ORDER- 6:57 pm ATTENDANCE- Alvin Wood, Norm Roberts, Roberta Smith, Annie Campbell, Ellwood Rollins, Dave Fisher, John Kot, Amanda Pantrey Regrets- Kevin Fox DELEGATIONS- Tim Laprade and Mark Segsworth APPROVAL OF AGENDAAnnie moved to approve the agenda, seconded by Ellwood

Carried

APPROVAL OF MINUTESNorm moved to approve the meeting minutes from March 6th, 2017, seconded by Dave

Carried

CHAIR REMARKS- Welcome Tim and Mark and thank-you for attending. Thanks to Kevin for chairing last meeting while Alvin was away. MARK SEGSWORTH; TIM LAPRADE Q&A The following is from an email between Tim and Alvin regarding this committees inquires. Questions are numbered and answers are in italic font:

The seniors pay the Township about $108 which I’m assuming is to cover liability for them when they have their events. Could other committee’s that use the hall regularly such as euchre, Fri night open mic etc get the same coverage and for what amount? If an organization is a committee of council, they are automatically covered with our insurance, otherwise, individuals or organizations should have their own coverage or can request/purchase coverage through the Township.
Does the Township liability insurance cover events that Rec committee members are involved in ie: township reps? If the event is provided by a committee of council, yes they would be covered otherwise the organizer obtain insurance coverage.

Page 76 of 129

What does the statement in rental form mean where people using the hall must carry property damage insurance? To my knowledge this hasn’t been a “must have” to use the hall, so why is it in the form when no one carries the coverage. To what limit are users / renters of the hall required to carry for this insurance? It is a requirement to have coverage if the damage to the property came from the users of the facilities and their event i.e damage to walls, equipment, etc
Alvin spoke with Mark summer 2016 regarding assigning a 911 number to the Model Railroad park on Doris Smith Lane. Is this forthcoming? Yes, in progress.
A motion was passed some time ago by SFRC requesting signage at each of the township facilities (parks, beaches, boat launches) indicating the facility name and civic address to be used for emergency 911 calls. Is this forthcoming? At camps the information is posted, Tim also insures the councillors of the camps know the information before the season. They will look into having signs made.
The following was sent to Angela Maddocks last December. We are awaiting reply: If the event is through a committee of Council, coverage is provided. IF the event is not on Township property, for coverage to be in effect, an agreement needs to be in place with the property owner to show that they have agreed to its use which would allow for coverage based on incidents occurring from the activity and not pre-existing conditions. Other comments that came from the conversation regarding this committee’s inquires: -The Township is re-evaluating their booking process and procedure. They are working on getting it standardized so everyone will fill out the exact same forms. This meeting is part of the feedback process of improving the system. -Tim can provide township insurance information to whoever wishes to purchase insurance through the township for events. It is probably the easiest and cheapest way to go for event holders. -Insurance rates vary depending on a ‘risk evaluation’. -If there is damage that exceeds the damage deposit, the organizers are expected to pay for the difference of repairing the damage. Other points of discussion with Tim and Mark: -The Canada150 Grant did not get approved for Storrington Center renovations. Therefore accessibility and sewer issues will be addressed first, and other projects are pushed back. Once a drawing of the renovations are complete, they will be sent to this committee for review. -The ball diamond lights and locks need to be addressed before the season starts- Mark will talk to Jamie.

Page 77 of 129

-Hall cleaning- Norm will speak to Jamie and Roberta will talk to Sarah about the poor quality of the cleaning. -Tim- The fireworks are booked for Canada Day. Thanks to this committee for creating an advertising policy for minor sports- great work! The Healthy Kids Community Challenge will be putting $500/ district towards minor sports and will be advertising as per this committee’s policy.

The Battersea Community Playground Project- The existing footprint of the play equipment can be changed. In kind donations can also be accepted. Jamie is getting another round of drawings from the equipment suppliers, and the project is moving along nicely. -The Recreation Guide looks great- Good work Tim! Only concern is that the township recreation representative are not listed so people will not know who to contact for recreation information. -Alvin suggest that this Q&A meeting should take place at least once a year to clear up any inquiries that could arise. BUSINESS ARISINGStorrington Retirees- A carpenter will need to come in and fix the closet doors as they are dragging on the floor, marking it. Alvin will tell Jamie. Baseball- Drags ordered. Monday through Friday booked solid in Inverary. Friday is booked in Battersea, but Annie does not know the rest of the schedule. Tim and Annie need to communicate to figure out the schedule. Soccer- No report as Kevin is away. Horseshoes- No report. Canada Day- Alvin provided a list for the committee to review that outlines all events planned events for Canada Day. Norm ordered the accessible porta-potties on July 2nd, 2016. Alvin will contact O.P.P. and the fire department regarding the parade. Ellwood will take care of the rest of the parade. Roberta is working on the dinner. Roberta will call Chuckles the Clown- but she might be retired. Roberta brought a sample t-shirt to the committee for inspiration for a possible t-shirt fundraiser campaign with a Canada Day 150 logo. Roberta will find sponsors to pay for themfeaturing their logos on the back, starting with local business. Amanda will work with Roberta to find sponsors for the brochure, asking local businesses to have their logo on the brochure as well, or just one- varying in price depending on what the business wants. Horseshoe tournament is a go. Possibly use store signs to promote the day.

Page 78 of 129

Canada Day 150 Road Rally- Harrowsmith S&A Club is hosting this township wide road rally. There is a map in the Activity Guide. It is to take place August 26th in Centennial Park. Storrington’s stops on the rally include the Model Trains, and Alvin is working with the Dog Lake Association to get them involved with a Shipyard feature. Roberta brought in some pictures dated 1992 from the Shipyards from when the water was low and you could see the remains of an old steam boat. Alvin will have them blown up and put on display. The Holiday Manor in the village of Battersea may also be a point of intrest. There is a fundraising dance in Verona at the Lion’s Hall in support of the Road Rally. It will take place in June and is a period theme. Guests are to dress up in their favorite era of clothing from the last 150 years. Alvin will keep us posted as the details become available. SOUTH FRONTENAC RECREATION COMMITTEE- Healthy Kids Challenge approved and $500 for each district will be distributed in exchange for promotional signs. T4’s will be issued to volunteers that earn more than $500/year in honorarium. COUNCIL REPORT- Terms of Reference for South Frontenac Recreation Committee sent to council where it was rejected and sent back for corrections. Council ordered 10 township flags. They will feature the township logo on a white background. NEW BUSINESS- Alvin has Volunteer of the Year Award applications. It can be submitted by anyone in the township. Due May 15th, 2017. OTHER BUSINESS- The ladies room was out of paper products again, and the men’s room was out Friday night during the jams. Paper towels and toilet paper should not be locked up- but people take it. John asked if the scope of the center renovation includes the expansion. No, it does not. Accessibility and the septic system take priority. If the capacity of the hall is exceeded, the fire chief can shut an event down, and unfortunately the hall capacity will remain the same for the foreseeable future. NEXT MEETING- Easter weekend interferes with the district meetings in the month of April. Therefore, the next meeting will be May 8th, 2017, at 7:00 pm in Sunbury. Ellwood made a motion for adjournment at 8:30 pm

Carried

Page 79 of 129

Storrington District Recreation Committee Monday May 8th, 2017, 7:00 pm, Sunbury- Upstairs of the Fire Hall MINUTES OF MEETING CALL TO ORDER- 7:00 pm ATTENDANCE- Alvin Wood, Kevin Fox, Norm Roberts, Roberta Smith, Annie Campbell, John Kot, Dave Fisher, Ellwood Rollins Regrets- Amanda Pantrey DELEGATIONS- None APPROVAL OF AGENDADave moved to approve the agenda, as amended, seconded by Annie Carried APPROVAL OF MINUTES Norm moved to approve the minutes from March 6th, 2017, seconded by Ellwood Carried CHAIR REMARKS- None. BUSINESS ARISINGStorrington Retirees- $108 is paid to Township. No one seems to know what for. The music group pays $108 insurance for habitually using the space. John is waiting on a letter on a letterhead. At the district meeting Tim was going to look into it. Baseball- Cancelled due to the wet conditions of the fields. They will keep an eye on them and re-open when appropriate. Tim was going to look into whether everyone has paid up. Soccer- Soccer is underway. There are a few kids on a waiting list for a couple divisions. Horseshoes- Cancelled last week due to the weather. Will go this Tueday. Volunteer award- May 15th is the deadline. One nomination for the whole township so far. Canada Day- The grant is in- $2,300. Chuckles is available. Ellwood will look after the cars for the parade. There was a discussion about the parade and closing the road. Canteen looked after by Roberta. Bill Hinch is not available. Norm will look into a different option. Petting zoo booked. Road closer sent to Township and O.P.P. Fire Department- parade and event at 1:00 pm. Ellwood has parade well in hand- 8 or 9 cars so far. Birthday cake- Roberta to speak with the Euchre club.

Page 80 of 129

Roberta will talk to Ron Sleeth regarding free milk. Opening ceremony’s at 2:30 pm. Norm to ask the Mayor to attend. Cookie decorating- Roberta. Face painting- Alvin will look into. Parking and barricades arranged. Band is committed. Fireworks are set to go. Brochure- Alvin will look after it. Dinner- There was a discussion about some form of a meal. Alvin will talk to the Manor. We are still exploring options for a meal. Annie will speak to the fire department. Alvin will see what we served There are a lot of events going on at the same time. Canada150 Road Rally- August 26th, 2017. June 3rd fundraiser in Verona- Dress in costume. Tickets are $15 each. Food included and there will be a cash bar, silent auction and live music. Tickets are available at Ormsbees. Healthy Kids Challenge- Aimed to get kids healthy. They have given $500 to each of the districts, once we have decided where the money will go, the township will send it. The money gets sent to the township from the Healthy Kids Challenge. There is a discussion regarding where the money should go. Annie motioned that half the money ($250) go to Battersea Baseball and the other half ($250) go to the Storrington Soccer Association. Seconded by Ellwood (Kevin abstained from the motion). Carried SOUTH FRONTENAC RECREATION COMMITTEE- Terms of Reference approved by Council. Draft Ball Park Advertising policy approved. Still working on the facility booking process. No discussion about new fees. COUNCIL REPORT- The township has sandbags available if anyone needs them. Council has now formed a development committee. They have hired a manager. NEW BUSINESS- 4-H is having a dinner at Glenburnie United Church June 10th from 5:30-7:30. There will be lasagna, salad, desert, coffee and tea. $10/ plate $5/ kids plate. The Battersea Park Party- June 10th from 5pm-12am at the Lions Hall in Sunbury. $15/ ticket. Dinner, silent auction, fundraising games. NEXT MEETING- Monday May 28th, 2017 7:00 pm in Sunbury in the room above the fire hall. Ellwood moved for adjournment at 7:50 pm Carried

Page 81 of 129

SOUTHFRONTENAC PORTLAND REC COMMITTEE

MeetingMinutes-February28th, 2017

Attendees: PamMorey, Doug Morey, Cheryl Preston Mary Jo Dowker, JohnMcDougall. Reerets: Christine Leblanc, LindaBates.

Theminutes oftheJanuary30th,2017meetingwerereviewed. Motionto acceptby MaryJo Dowker and seconded by Doug Morey.
The Agenda for February 28th, 2017 meeting was reviewed. Motion to accept by Doug Morey and seconded by Cheryl Preston.
There was discussionon the businessarisingfrom the minutes: Business Arisins from Minutes:

A Central recreationupdatewas given. o

South Frontenac Recreation Committee Terms of Reference was reviewed

o FacilityBookingProcess o -DraftBall DiamondAdvertisingPolicy. .

It wasmentionedthatFamily daywasvery successful.

New Business:

Discussionaboutthe benefits ofCommunityCaringin our Area-howlocal residents and local charities benefit

Meetingwasadjournedat 7:30. Our next will be held at the Princess Anne building in Hartington at TBA

Page 82 of 129 South Frontenac Portland Rec Committee

Meeting Minutes - May 3, 2017

Attendees: Linda Bates, Doug Morey, Cheryl Preston, John McDougall Regrets: Pam Morey, Mary Jo Dowker, Christine Leblanc Adoption of Agenda:

Agenda for May 3, 2017 meeting were reviewed, motion to accept by Doug Morey second by Cheryl Preston. Carried. Adoption of Minutes:

Minutes of the February 28, 2017 meeting were reviewed. Motion to accept by John McDougall second by Doug Morey. Carried. Business Arising from the Minutes: South Frontenac Recreation Committee: (SFRC) SFRC Terms of reference where passed at Council.

T4A will be issued to any committee members receiving $500.00 honorarium in a fiscal year.

Facility Booking process has been held over for further review regarding insurance for community based groups. Our insurance requirements are as follows: Committees of council are covered by the township’s insurance. Groups that rent

spaces from the township can purchase their own private insurance or can purchase insurance through the township.

Draft Ball DiamondAdvertising Policy was passed at council. It was moved by Cheryl Preston and Second by Doug Merely that we accept the written request for the use of Centennial Park by the Harrowsmith & District Socail & Athletic Club for “Canada Day In The Park” with fireworks planned for

the eveningofJuly 1st.WithalternateraindatesofJuly2ndorJuly3 Id"cmied

Page 83 of 129

SFPDRC May 3rd. Meeting Minutes Continued: Business Arising from the Minutes:

150th. Celebrations: Saturday June 3rd. 2017: There wUl be a Fish Fry at the Verona Lions hall sponsored jointly by ±e Verona

Lions andthe VeronaCommunity Association withproceeds supporting the ISO* Celebrations. Poster and tickets for the Fathers of Confederation Dance were

handed out with tickets available at, Nellie’s Gas Bar - Harrowsmith, Home

Hardware -Sydenham, Ormsbee’s Mercantile - Sunbury & Asselstine’s Hardware Verona or call 613 372 1578. New Business:

The Sydenham point park project FAQ pamphlet was discussed. Centennial Park Bookings:

DogAgility Event: Using Soccer fields and Diamonds

Thursday June 3 setting up after anyball or soccer bookings andtorn done no later than Monday June 5, 2017 by noon.

Car Show: Using Upper Diamond, gazebo and parking lot Sunday July 23, 2017 Tentative booking. 150th Event:

Using the entire park Saturday August 26th, 2017 Fields Opening: As of May 1st. Public works will be in the position to open our fields weather permitting. The Point Field will be addressed separetely. Grass Cutting: The schedule will be working around games and practice bookings. Lining of the fields on Friday aftemoon/evening or on the weekends. Banners for Canada Day - Rec Canada Day Budget:

Thiswas discussedbut deferred to or May 29dl. Meeting. Day Camp Coordinator: Erica Veldman has been hired.

Date of Next Meeting: May 29, 2017, 7:00 pm Princess Anne, Hartington

Meeting Adjourned: Moved by Doug Merely and Seconded by John McDougall 8:00 pm. Carried. Respectfully Submitted by: Linda C. Bates

Page 84 of 129

Minutes Lakes and Trails Proposal February 1, 2017

Date – July 15, 10am to 3pm, the Point Park in Sydenham. Confirmed. It was noted that the 150th Canada celebrations are on August 26 and the Regatta is on August 19, so all looks good.

Confirmed that admission and BBQ to be free
Fundraising to cover the budget. Estimated cash needs $2,000. $500 from SF Rides. A draft sponsorship letter was discussed. It was agreed to prioritize the accessibly and free part of the event as a reason to give money. It was agreed to stick with a banner for founding sponsors. It was estimated this would cost about $100. No immediate volunteers to follow up on the letter.
The activities for the day were reviewed. It was reported that Wilma has developed a walking route around Sydenham, from the point to the Cat trail up the Trail to Church Street, back to George and back to the point. There will be five points along the way of historical interest. Each will have a volunteer stationed at them to answer questions.
The Velo Club is still considering the inclusion of the event in its timetable.
The Dragon boat is confirmed. We will ask people to bring their own canoes and Kayaks, but have a few available for those who do not have one. We discussed a route that goes up Eel Bay, with a few stops for the bridge , lake levels, historic home, solar wind power4) Prizes – Four winners, one for each section, walking, bike and water and one overall. If all questions were answered correctly, all participants would put their names in for a draw. helmet and light from KFL+A Public Health, Hoodie and shirt from the County, Others?
Food - The BBQ would be focused on the Pavilion in the Park. Agreed to pot luck salads and deserts. Health Unit to supply water truck and water bottles. Rose Pennock and Cynthia hand have booth expressed interest in helping with the food. Roger has 3 BBQs.
The possibility of having booths for crafts, sales extra was discussed. WE will not push booths this year. It was agreed better to wait until the event is established.
Try and arrange a cycle skills course run by Cycle Kingston and a bike repair station with Yellow Bikes

Page 85 of 129

The three draft logos were presented and discussed. The running fox was the first choice with amendments to make the like jacket loo like a life jacket, the helmet like a bike helmet and the shoes more like shoes not slippers. It was agreed to add Sydenham to the name. it was also agreed to let Ross and Darby make the changes and produce leaflet for the Perth Road Olympics and Family Day. The logo and leaflet can be revisited at our next meeting. Helen will take over much of the design. Helen will talk with Genevieve about setting up a Facebook events page.
Next meeting – Wednesday March 8, community Room.

Page 86 of 129

Minutes Lakes and Trails Festival March 8, 2017 Community Room, Sydenham Library Meeting Called to order 7:10 A draft budget was circulated for discussion. It was agreed that it would act as a guideline until fundraising and prices became more final. The draft budget presented was for expenses of $2,350 (updated to $2,550, to be reviewed at the April 12 meeting) At the time of the meeting $1,180 dollars had been raised (that is now $1,680 and some prizes). Fundraising was reviewed. Letters have been sent to 25 local and Kingston Businesses. Ross agreed to contact the Kingston Businesses, Matt and Wilma agreed to follow-up with some of the local businesses. Individual are also welcome to donate. Sue and Bob will follow-up with the County and Helen will put in a community grant for banners and community outreach. A general discussion was held on prizes and it was agreed to have Ross, Scott, Helen and Wilma draft a competition outline. One is attached for discussion n April 12. There was support for the idea of having ice cream at the event, one scoop free to participants and possibly find a vendor who could also sell to anyone who wanted to buy. Cynthia reported on the BBQ. A discussion was held on possible numbers. It was agreed to plan for 150 participants and approach Trousdales Foodland to see if we could purchase extra on the day of the vent if it looked like more would be needed. Rose Pennock has agreed to work with Cynthia on the food. Helen has the BBQs. A general discussion was held on advertising. Helen, Ross and Genvieve will make the Facebook page more usable. People were asked to link to the Sydenham Lakes and TrailsFestival events page and share with their friends. Also. please post anything that you think relates to the festival. Ross will draft a media release. (it was sent and a nice story was in the Gazette). At the April 12 meeting, we will need a more detailed discussion of posters, special flyers and timelines. Agreed to postpone the discussion on needed volunteers until the next meeting On the event, it was agreed to change the times from 10-3 to 10-2, with prizes being given out at 1:45. The BBQ would start at 11:30. There was discussion of having a naming contest for the fox in the logo. It was agreed o have low level recorded music at the event. Next meeting April 12, 7pm in the community room of the Library. Meeting adjourned at 8:30.

Page 87 of 129

April 12, Minutes Lakes and Trails Festival Organizing Meeting

Next meeting May 15, 7pm Meeting Called to order at 7:00. Present: Ross, Dave, Matt, Helen, Robert, Nancy, Denis, Wilma, Peter, Steve. It was a very lively, useful meeting. Thanks to everyone. A reworked budget was presented for 2,550 dollars. Income to date is 2,420 dollars. This includes a 740 dollar grant from the Township and 500 from SF Rides. There was concern raised that there was not enough money set aside for printing signs. It was also suggested that if we could raise enough money, it would be great to have t-shirts with the logo on them. Ross will check poster pricing and we will continue our fundraising efforts. County support for the Festival was raised at the Economic Advisory Committee, which has recommended support. The agreed to donate 150 #infronenac t-shirts. Mat will investigate the cost of adding our logo to the shirts. One could be given to each participant. Matt and Nancy will lead the delegation to make the formal presentation to County Council on May 17 at 9am. Anyone who is available is invited to go and lend support. Give me a call, 613-532-7846 if you need more details. It was agreed that the general outline for the competition scoring was fine. It can be tweaked as we get closer. It is meant to be pretty loose and encourage fun and activity. Prizes donated so far include, three nice helmets (which can be exchanged), a nice bike light, an #infronteac hoodie and a $25-dollar gift certificate to Cycle Path. We are looking for paddling related donations, kid bike stuff and walking sticks (socks). We need to have our final poster finalized and printed by mid May. Peter volunteered to draft one and circulate it to the group for comment before finalizing. Our goal is to have it run off in time for the County Council delegation. Everyone was encouraged to like the Facebook page and share with their friends. Ross will work with Genevieve to improve the page. He will also see if we can set up a webpage for more detailed information. The Township’s IT group will produce cycling and paddling maps for the event. Dave reported that the Cataraqui Canoe Club is organizing a paddle on the lake for that day and will join the event. The Velo Club, Dragon Boat club and Kingston Outdoor Club are also going to join. Rose Pennock is working with Cynthia Hand on the BBQ. We discussed Volunteers for the Day. SF Rides and the Sydenham Canoe Club are organizing volunteers for the cycling and paddling events. Wilma is taking care of volunteers for the historic activities. She suggested, and it was agreed that historic interpreters would be in place from 10-12, with the guide available for individual waling other times. Ross will check with the County to see how digitalizing the historic Sydenham information is coming. We still need volunteers for registration, set up, take down, information, helping wit the BBQ and directions.

Page 88 of 129

We also discussed needed supplies. Fire and Rescue and Public Works will be asked about tables and chairs. A list of other needed items is attached. It was suggested that we should invite the Kingston Tai Chi association to do a demonstration in the Park. It was agreed to blow the logo up as large as reasonably possible and invite everyone to write names on sticky notes and tick them to the logo.

The next meeting is Monday, May 15, at 7pm.

Page 89 of 129

Minutes South Frontenac Rides February 20, 7pm Township Hall Present: Scott, Alastair, Michelle, Roy, Sue, Bob, Ross, Robert Regrets: Steve and Fran Meeting Called to order 7:05. Minutes of the January 16 meeting approved as distributed. Scott was thanked for his presentation of the Share the Road report to Council. It was positively received and a motion was passed to include active transportation in public works and planning, and to review the Share the Road report for items that can be implemented. The committee agreed o revisit this item in September and review the Township progress . Scott presented the developments on the bike rack project. Students a Sydenham High school have agreed to build the rack and incorporate a design in them. Public Works has agreed to install in all parks and some arrangements are being made with private businesses. At this point a rough estimate of cost is $3,000 dollars. Media will be arranged to cover the event. If the project stays on budget, there will be extra infrastructure money to be spent this year. It was suggested and favourably commented on that attempts be made to install some bike repair stations in the Township. Steam whistle Brewery has a program to donate repair stations. This will be investigated. There is also a company that produces them for about $1,600 dollars. A discussion took place on the Lakes and Trial festival. It was agreed that a highly competitive timed event would not fit into the family friendly recreation orientation of biking portion. It was also agreed that for the children involvement it would be better to have a skills course and bike repair station and scrap the 5-kilometer route. There was general support for having some sort of scavenger hunt on the 20k bike route. Yellow bikes will be asked to come to the event. Fundraising has commenced, any donation or help contacting possible donors would be appreciated. Donations are tax deductible and can be made to the Township. A discussion took place on South Frontenac’s Canada 150th celebration for August 26. SF Rides has agreed to hold a skills course and provincial check point in Sydenham, A bike route for the event will be from Centennial Park to Hartington, where there will be a station, over to Sydenham and back on the Catarague to Centennial Park.

Next meeting: Monday March 20, 7pm Township Hall.

Page 90 of 129

Minutes SF Rides March 20, 7pm Present: Sue, Steve, Michelle, Scott, Alastair, Ross, Robert, Scott, Peter Meeting called to order at 7:10 Scott reported on the bike rack project with the high school shop class. The have purchased enough material for 75 bike racks. The cost so far is around $1,400 dollars. The remining cost is for the finish. The students are doing the work and design and a company has offered to provide the laser cutting. Robert agreed to create a list of where the racks should be installed. Public works will help with the installation. A discussion ensured on selling them to private business. There was agreement that this would be good idea if it did not take too much effort and could be spread out over the years. It is possible that the school would continue this project going forward. It was also agreed that the businesses would have to pay for installment. Since we do not know the final cost of the racks there was no agreement on the cost to the business. The school is going to make arrangements for the committee to come and see the work in process and for some media coverage. The Mayor will be invited. It was also agreed that we should purchase one bike repair station to be installed either in Sydenham beside the trail or in Harrowsmith. Ross is to arrange with Justin at Share the Road at an upside cost of $2,000. Ross gave an update on the Lakes and Trails festival. The County mapping services will create a route map for the “Bike Around the Lake” with a 20, 36 and 52(approx.) k route. The routes would start out together and break off at Stagecoach Road and Railton with the shortest retuning to Sydenham and the longer ones continuing on to the K+P trail and back to Sydenham. They will also be creating a canoe route map of the lake. The working budget for the Festival is $2,350 and to date $1,680 has been raised. The public health unit has agreed to provide a helmet

Page 91 of 129

and good light for prizes and Frontenac Cycle will donate a prize. Fundrasing is ongoing. Steve will be leading a Velo Kingston bike trip out the Festival. Peter is going to work with the Dragon Boat club on their participation. Rose Pennock is working with Cynthia Hand on the food. A discussion ensured on the cycle skill course and it was greed that it could be done in the Township Hall parking lot. Ross will investigate what permissions we need. Yellow bikes has agreed to come. Ross will contact Cycle Kingston to see if their ambassadors can come out again to run the skills course. Wilma Kenny is making good progress on the waling tour of Sydenham. The Public Works Committee has discussed the Share the Road report and is incorporating most of the engineering recommendations into its projects. A discussion followed and it was agreed to visit the report again in the fall, create a list of links that should be targeted and priority recommendations on the non-engineering parts of the report. Scott presented a request to attend the Ontario Bike Summit. It is in Toronto on April 11 and 12. Besides the cost no one was able to attend. If someone comes forward with an interest in going we will see if we can help. The County’s Economic Development Officer, Richard Allen, asked if someone from our committee could attend the Cycle Tourism Destination Development Meeting in Carleton Place, April 6, 911:30. Robert volunteered and Ross will try and arrange funding to cover his travel costs. There is more space if someone else wants to attend. The next meeting will be on Monday April 24, at the Township hall, 7pm. As usual everyone and friends are welcome. The committee is involved in some very exciting projects. Next meeting of the Lakes and Trails Committee is Wednesday April 12 at 7pm in the Community Room of the Library. Everyone is welcome and your input wanted.

Cycle Tourism Destination Development Meeting

Page 92 of 129

Ontario By Bike / Transportation Options would like to invite you and local stakeholders to participate in a meeting intended to assist regional partners with cycle tourism destination readiness. The meeting will provide tools and information to further develop and promote the growing cycle tourism product in the area, and connect it to the larger regional cycle tourism product being supported by Ontario’s Highlands Tourism Organization (RTO11). Meeting Agenda: · Welcome and introductions · Project overview and objectives · Cycle tourism sector overview: Stats and facts; Elsewhere in Ontario; Market and types of cyclists; Ontario By Bike Network for business certification; Come Wander brand platform and potential alignment · Cycle Tourism Community Destination Assessment Tool · Breakout session: Completion of Cycle Tourism Community Destination Assessment Checklist · Group discussion: Top cycling products/facilities/routes in region; Routes for consideration as market-ready signature cycling route itineraries · Next steps and meeting conclusion The above tools and information will be available for stakeholders to share with additional contacts in community.

Page 93 of 129

Minutes South Frontenac Rides Monday, April 14, 2017 Present – Sue, Bob, Steve, Robert, Scott, Alastair, Ross, Michele

Regrets - Fran, Rich, Peter

Meeting Called to Order – 7:10 Agenda Approved as distributed Robert said that he would be missing some upcoming meeting because he is joining the ride to create a safer Trans Canada trail and will be biking to the East Coast. Congratulations, and keep us posted. The ride will be blogged on ridethetrail.com. Scott gave a report on the bike rack project. He brought in a proto-type and it looks great. They are going to make about 60 racks. Scott has arranged for the Joyceville Penitentiary inmates to finish the racks at no cost. The total cost will be about $2,500. It was agreed to proceed with purchasing a bike repair station for the Beford-Portalnd corner near the trail. It was agreed that any extra money would be used to purchase more bike racks if the school is able to make them. Scott will check on the school’s capacity. A media event on the rack making will be held in the next few weeks, the Mayor and all committee members will be invited. A variety of possible inserts were presented to the group, the two, South Frontenac and a picture of a bike, were chosen. Robert presented a list of possible locations. The group made some recommendations on preferred sites and Scott will talk with public works about which ones they are able to do. Ross presented an update on the Lakes and Trails Festival. A map of the Bike Around the Lake routes was presented. It was done by the Townships GIS staff. Looks great. There was a question on the length of the longest route which Ross will discuss with the staff. It was suggested that we have maps of shorter (5K range) available at registration and identify this on the poster. Ross will arrange. Alastair and Steve agreed to lead the Around the Lake Bike. Ross will see if Wally is available to do it. We need three. We still have not heard from Cycle Kingston about the ambassadors running the skills course. If they are not able to do it, Scott will. Yellow bikes is confirmed and the Helmet fitters will let us know May 9. Minutes for April 12 attached. Robert presented a report on the Ontario By Bike meeting he attended in Carleton Place. A discussion took place on the need to have the County more involved in the mapping and promotion process. It was agreed to ask the Economic Development officer to come to a meeting to discuss cycling strategy. We would also advocate for a county level map. Michele and Ross agreed to staff a cycle safety table at the Free Methodist Family Fun fair from 10-12 n May 27. A discussion of the details for the Canada 150 event was deferred to the next meeting. Next meeting: Monday, June 5, 7pm.

Page 94 of 129

Loughborough District Recreation Committee Minutes Monday, May 1, 2017 Attendance: Chair Mike Howe, Councillor RossSutherland, Terra Gower, Paul Wash, Tracy Holland, Vicki Veldman, Helen Parfitt, Kari Hammer, Scott Pringle Regrets: Councillor Mark Schjerning

Approval of Minutes - Monday, March 27, 2017 . Motion to approve the minutes from Monday, March 27, 2017. Moved by: Paul Wash Seconded by: Tracy Holland Carried
Business Arising a. Canada Day Update Many of the usual activities have been confirmed as well as some new games for the kids. There will be 4 live bands and an open mic. The new website is www. canadadaysydenham. com and is being run by Jason Sih/er. The sound system has been booked. The committee will be using social media to promote the event as well as to communicate with the public with any changes or delays in programming.

The fireworks were ordered through Tim Laprade.The showwill be complimentary dueto the issues that occurred last year. Tracy Holland Indicated that the Soccer Association is interested in holding a game or activity that day at The Point as well. The water slide will be in the same position as last year as it was very popular on the hill. b. South Frontenac Recreation Committee

The Program Coordinator and the Site Coordinators have been hired for the summer program.

A $500 donation has been made to each district by Healthy Kids through Public Health. It is up to each district to decide how the money is spent. They will also be putting up a sign at one of the baseball parks in each district. c.

Harris Park No news to report at this time.

Bowes Park

New netting has been installed at the park and new field dressing has been approved. The field was leveled last week as some teams will begin their season next week. A baseball tournament may be held on the weekend of August 19 at the Point. It is the same weekend as the regatta and traffic control might need to be addressed. Sydenham Minor Baseball and Central Soccer are having scheduling conflicts with Sydenham Minor football. Some kids will unfortunately have to choose between sports.

Page 95 of 129 e. Wilmer Park

Chair Mike Howe welcomed Scott Pringle to the committee as he will be taking over as the representative for Wilmer Park and Perth Road Baseball, for Terra Gower. Terra spoke with Jamie Brash regarding netting to be put up. Jamie indicated that it is ordered and will be installed.

Material is needed for the infield as it Is a safety issue for the players. Jamie Brash plans to have the retaining wall ripped out when it is convenient for the baseball season. He indicated that he is unsure about the plan for reconstruction. The fencing along the road will be replaced in the near future as Public Works has been removing trees along the road. f.

The Point Park

No news to report at this time. g. Capital Budget No news to report at this time. h. Central Soccer

Player evaluations are taking place on May 13 at Centennial Park for U10, 1)12 and U15 to help balance out the teams.

U5-8 begins their seasons the week of May 8. Tim Hortons is sponsoring the US team uniforms. The Board decided to use school fields as much as possible to reduce costs. U10 parents want to remain at Picadilly and not move to Centennial Park. 36 kids have been registered for the 6 week developmental program at Centennial Park. The Soccer Association applied for a summer student to line the fields. i.

Triathton

No news to report at this time. j.

Football Chair Mike Howe welcomed Karl Hammer to the committee as he will be representing Sydenham Minor Football. Practices have begun and games will begin in 2 weeks. The league is being respectful ofthe field at The Point in terms of staying off of it when it is very wet.

Registration for Sydenham football filled up very quickly and many had to sign up in neighboring areas. k.

Canoe Club

Tomorrow, 5 paddlers are going up the Rideau River. An open house was held as well as a bottle drive outside the beer store. The Canoe Club is holding a regatta on August 19. Registration numbers increased this year from previous years. There was some fall vandalism as there has been over many years.

Next Meeting: Monday, May 29 @ 6:30p. m. Parks Tour beginning at Harris Park Adjournment: 8:00 p. m. Recording Secretary: Sarah Vandewat Loughborough District Recreation Committee Minutes: Monday, May 1, 2017

Page 2

Page 96 of 129

Point Project: Target Project completion date: June 16th .

Accessible pathway is being paved and two benches are being installed (Sydenham Lions supported)

The Playset is being installed on Monday May 29th along with rubber pad

Charge Rooms: doors are being installed Monday, along with a bench and tiling work, water bottle filling station Bunker: The Bunkerwill have a new door, accessible ramp and into building. The bunker will also have upgraded lighting and carpet removed. A concrete apron will also surround the building. The only item that may be outstanding after June 16th is the installation of the fencing around the multiuse pad. Ceremony Event: Looking to schedule something in July and invite the Summer Camp Kids along with dignitaries

. .

Project Goals

upgrading Point washrooms/change room, as well as the summer camp facility/bunker to increase their functionality and meet accessibility requirements

. . . .

converting the old tennis courts to a multi-use sport pad installing new play structure equipment paving the accessible pathway down through the Point. Installation of a water bottle filling station

Point Shoreline: Publicworks will be competing tne following over the next fewweeks. . Replenishing the sand in the upland beach sand cells . Cutting the exposed landscaping cloth at the water edge . Reinforcing the large stones that comer the beach cells . Assessing maintenance needs for the grass areas Point Field:

. .

Aerating and fertilizing in next few weeks (once football is off) In the fall additional drainage system will be added at far end and bleachers installed

Long jump pit will be extended to regulation length

Point Dock:

The ramp and dock are scheduled to be replaced early July (can’t do water work prior)

Page 97 of 129

Corporate Services Committee

Minutes – April 11, 2017 – 8:30am

Present: Alan Revill, Ross Sutherland, Brad Barbeau, Wayne Orr, Louise Fragnito, Ryan Arcand, Forbes Symon Regrets: Ron Vandewal Item Topic Outcome / Recommendation 1 Declaration of Pecuniary None interest 2 Minutes Moved by BB Seconded by RS - Minutes of Mar 14, 2017 – CARRIED. 3 Business Arising A. CofA appointment The process for electing a County Councillor was circulated to RS process in advance and he was to review and offer his concerns. Comments to be forwarded RS raised additional questions on CofA: How many should be on committee, as to the make-up: balance the four districts? Councillors on committee? Possible make up 4 community members one Councillor as a liaison. Have a minimum set of standards for community nominations and have staff prepare a recommendation? Or place before council all the community members who meet some minimum criteria. Who can nominate, only Councillors from a list vetted by the Clerk from public nominations? Can Councillors nominate from the floor? To be discussed next meeting. B. Septic Re-inspection Central Frontenac has reconsidered their approach on the matter. Direction being sought by staff as Central Frontenac to be the model. Merits of education and consultation were raised. Staff to prepare an outline for the committee’s consideration on what an education campaign would entail. C. Annual Education / Website updates by end of April and Education by end of May website updates D. Skateboard Bylaw Outstanding E. Fact sheet 5.10.2 / Awaiting OMB appeal 5.11 F. Desert Lake Maps reordered. Causeway G. Road Closing Fee Outstanding H. Procedural To be developed in light of pending legislative changes (Bill 68) Bylaw/Code of and current notice of motion. Conduct I. Medical Lease Joint meeting with Medical Committee has been requested. WO to follow up with Dr. again. J. Park Model Trailers Outstanding K. Vendor of Record Public Works to seek hourly rates during RFQ. Closes April 19. Could random value for money audits be done on various smaller value fee for service vendors (i.e. plumbers, electricians)? Staff to investigate. L. Noise Bylaw Decision scheduled for April 18 4

New Business

Page 98 of 129 A. Development Services committee B. Community Grants

C. Council Remuneration Review D. Outdoor Furnaces 5

Other Business

Next Meeting

Moved by BB, Seconded by RS that Council be asked to establish a Development Services Committee with a similar mandate to the CSC and PSC. CARREID RS declared a conflict with this agenda item and excused himself from the discussions. Moved by BB seconded by AR that 7 grants be made in full and three be provided 50% of the request as a transition to wean the group from dependency for recurring costs. CARRIED The CAO explained the process established by the last council in detail. Given that current rates are tied to the Collective Agreement, there was no recommendation from the committee on the issue. Committee discussed various option and directed staff to prepare a draft bylaw for consideration

NOTE CHANGE: Tuesday May 2 at 8:30 am – Council Chambers. Regular schedule to be 2nd Tuesday of every month.

Page 99 of 129

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017- 30 A BY-LAW to authorize an extension agreement with Carol Ann Shaw pursuant to Section 378 of the Municipal Act, 2001. WHEREAS a Tax Arrears Certificate was registered on May 29, 2017 as Instrument No.FC240263 against lands described as PT LOT 4 CON 3 BEDFORD PT 1 13R5906; T/W FR516608, in the township of South Frontenac, County of Frontenac; (the “Property”). AND WHEREAS Richard Russell Shaw, Estate of Richard Russell Shaw and Carol Ann Shaw are the registered owners of the Property; AND WHEREAS Carol Ann Shaw have expressed the desire to enter into an agreement with the Corporation of the Township of South Frontenac in connection with the repayment of tax arrears and all related costs for the Property prior to the sale of the Property by way of public tender; AND WHEREAS Section 378 of the Municipal Act, 2001, permits the municipality to pass a by-law authorizing an extension agreement with the owners of land against which a Tax Arrears Certificate has been registered, in order to extend the allowable time for the repayment of the cancellation price; AND WHEREAS Council has determined that it is in the best interest of the municipality to enter into an extension agreement in connection with the tax arrears and related costs for the Property. NOW THEREFORE BE IT ENACTED AS FOLLOWS: 1.

The municipality is hereby authorized to enter into the Extension Agreement dated June 6, 2017, with Carol Ann Shaw in the form of Agreement attached as Schedule 1 to this by-law and forming a part hereof.

That Mayor and Clerk are hereby authorized to execute the Extension Agreement on behalf of the municipality under corporate seal and to deliver it to the parties.

This By–law shall come into force and take effect on the date it is passed.

READ and FINALLY PASSED this 6

day of June_, 2017.

MAYOR – Ron Vandewal

CLERK – ADMINISTRATOR – Wayne Orr

Page 100 of 129

SCHEDULE “1”

EXTENSION AGREEMENT THIS AGREEMENT made this 6 day of June__, 2017.

BETWEEN: Carol Ann Shaw (Hereinafter called the “Owners”) OF THE FIRST PART;

and –

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (Hereinafter called the “Township”) OF THE SECOND PART;

WHEREAS the Owners are the registered owners of those lands located in the Township of South Frontenac and more particularly described in Schedule “A” to this agreement (the “Owners’ lands”); AND WHEREAS as a result of tax arrears owing in respect of the Owner’s Lands as at December 31, 2016, the Township registered a Tax Arrears Certificate against the title to the Owners’ Lands on May 29, 2017 as Instrument No. FC240263 in accordance with the provisions of the Municipal Act, 2001, S.O. 2001, c.25,s.373(1) (the “Tax Arrears Certificate”); AND WHEREAS at the request of the Owners, the Township has agreed to extend the period of time in which the cancellation price is to be paid in accordance with the terms of this agreement and the Municipal Act, 2001; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

The period of time in which the cancellation price is to be paid is extended to July 3, 2019, on the condition that the Owners pay to the Township on account thereof: (a) An initial lump sum payment of $7,773.87 to be paid by certified funds on June 6, 2017. (b) The sum of $190.00 paid on a monthly basis via pre-approved payment plan with the first payment being made on Monday July 3, 2017. (c) The balance of the cancellation price and outstanding penalty fees via cheque by July 3,
The cancellation price shall be calculated in accordance with the Municipal Act, 2001, but without limiting its generality, shall include all tax arrears and all current real property taxes owing in respect to the Owners’ Lands to the date of payment, all interest and penalties thereon, and all costs incurred by the Township in connection with proceedings taken or contemplated under the Act, including all legal fees and disbursements and all costs incurred in connection with the preparation of the extension agreement.
If the Owners fail or refuse to make a payment to the Township in accordance with the terms of this agreement, the Township may, on seven (7) days written notice to the Owners, terminate this agreement after which it shall cease to be considered a subsisting agreement.

Page 101 of 129

If the Owners fail or refuse to pay any current real property taxes owing in respect of the Owners’ Lands on or before the due date for such taxes, the Township may, on seven (7) days written notice to the Owners, terminate this agreement after which it shall cease to be considered a subsisting agreement.
If the Township terminates this agreement before payment of the cancellation price, it shall be entitled to continue with proceedings under the Act, but the period during which this agreement is subsisting shall not be counted in calculating the time periods prescribed by the Act.
Upon payment of the cancellation price in accordance with this agreement, the Township shall cause its Treasurer to forthwith register a Tax Arrears Cancellation Certificate in the prescribed form, and this agreement shall be at an end.
Nothing in this agreement shall be construed or deemed to mean that the amount of the cancellation price to be paid in accordance with the Act is reduced or that any person is prohibited from paying the cancellation price in full at any time.
Time shall be of the essence.
No amendment to this agreement shall be permitted, except by the written mutual consent of the Owners and the Township, and any amendments shall be in writing.
This agreement shall ensure to the benefit of the Owners, their respective heirs, administrators, successors and assigns, and the Township, its successors and assigns.

IN WITNESS WHEREOF the parties have hereunto set their hands and seals this 6 day of June 2017. Signed, Sealed and Delivered in the presence of: THE CORPORATION Of The Township Of South Frontenac

CAO – Wayne Orr

Carol Ann Shaw

Page 102 of 129

TOWNSHIPOF SOUTH FRONTENAC BY-LAWNUMBER 2017-31 BEING A BY-LAW TO STOP UP, CLOSE AND SELL A PORTION OF AN

UNOPENED ROAD ALLOWANCE IN PART OF LOT 11 BETWEEN CONCESSIONS XII & XIII, LOUGHBOROUGH DISTRICT: SCOUTS CANADA WHEREAS,the Municipal Council of the Township of South Frontenac may pass

a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): AND WHEREAS pursuant to the Township of South Frontenac’s Notice By-law No. 2016-73, the Corporation of the Township of South Frontenac caused to be advertised the proposal to close the said road allowance: AND WHEREAS the said road allowance is not used as a publically travelled road:

AND WHEREAS no objections have been received to the road closing:

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the portion of road allowance in Part of Lot 11 lying between Concessions XII and XIII, in the District of Loughborough, further described as Part 3 on Plan 13R-315, shown on Schedule 1 attached

hereto and forming part of this by-law, shall be stopped up and closed and ownership transferred to the abutting property-owner in Concessions XII

and XIII. 2.

THAT the Mayor and Clerk/Administrator are hereby authorized and directed to execute such documents as are required; and

THAT this By-law shall come into force and take effect upon registration of this By-law.

Dated at the Township of South Frontenac this sixth day of June,

Read a first and second time this sixth day of June 2017. Read a third time and finally passed this sixth day of June, 2017.

THE CORPORATIONOF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 103 of 129

SCHEDULE 1

BY-LAW 2017-31 CON 13

LOT11

v ./

CON 13 LOT 10

CON 13 LOT 12

^’

lUortfi Otter Lake

;^s”-"

/ >

/ -/

..-/

/ ' 7 CON 12 LOT 12

‘-.\

*-^

/’

Page 104 of 129 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-32

BEING A BY-LAW TO APPROVE THE NAMING OF A NEW PUBLIC ROAD AS

ROBINSON ROAD; PART LOT 7, CONCESSION IV, DISTRICT OF PORTLAND

WHEREAS, the Municipal Act, 2001 , s.o. 2001 , c.27, as amended provides that municipalities may pass by-laws respecting highways and all road allowances; AND WHEREAS Council has passed and enacted By-Iaw No. 2016-73 to prescribe the form and manner for the naming of a private road or lane; AND WHEREAS public notice of Council’s intention to pass this by-law has given in the manner prescribed as it relates to a proposed new public road located in Part of Lot 7, Concession IV of the District of Portland in the Village of Harrowsmith. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THATthenewlyconstructedpublicroadshownonSchedule'1’tothisBylaw as connecting Colebrooke Road with Wilton Road in the Village of Harrowsmith be named “Robinson Road”;

THAT Schedule ‘1 ’ attached hereto shall form part of this By-law;

THIS BY-LAW shall come into force and take effect on the date of its paSSIng.

Dated at the Township of South Frontenac this sixth day of June, 2017.

Read a first and second time this sixth day of June, 2017. Read a third time and finally passed this sixth day of June, 2017.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 105 of 129

Page 106 of 129 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-33

BEING A BY-LAW TO STOP UP, CLOSE AND SELL PORTIONS OF AN UNOPENED ROAD ALLOWANCE BETWEEN LOTS 6 AND 7, CONCESSION XIII, STORRINGTON DISTRICT: WEHLAU/ROBERTSON

WHEREAS, the Municipal Council of the Township of South Frontenac may pass a bylaw to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(l):

AND WHEREAS pursuant to the Township of South Frontenac’s Notice By-law No. 2016-73, the Corporation of the Township of South Frontenac caused to be advertised the proposal to close the said road allowance: AND WHEREAS the said road allowance is not used as a publically travelled road: AND WHEREAS no objections have been received to the road closing: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT By-law No. 2016-57 closing a portion of road allowance in Concession XIII, lying between Lots 6 and 7; in the District of Storrington, Parts 4 and s on Plan 13R-21357, is hereby repealed;
THAT the portion of road allowance in Concession XIII, lying between Lots 6 and 7; in the District of Storrington, shown as Parts 4 and s on Plan 13R-21357 shown on Schedule 1, attached hereto and forming part of this by-law, shall be stopped up and closed and ownership transferred to the abutting property-owner on the west side in Lot 6, Concession XIII;
THAT the portion of road allowance in Concession XIII, lying between Lots 6 and 7; in the District of Storrington, shown as Part 8 on Plan 13R-21357 shown on Schedule 1, attached hereto and forming part of this by-law, shall be stopped up and closed and ownership transferred to the abutting property-owner on the west side in Lot 6, Concession XIII;
THAT the Mayor and Clerk/Administrator are hereby authorized and directed to execute such documents as are required; and s. THAT this By-law shall come into force and take effect upon registration of this By-law. Dated at the Township of South Frontenac this sixth day of June, 2017. Read a first and second time this sixth day of June, 2017. Read a third time and finally passed this sixth day of June, 2017.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, C}erk-Administrator

Page 107 of 129

Page 108 of 129

Payment Listing For the period of May 17, 2017 to June 6, 2017

Accounts Payable Payment Listing: 891,567.40

For the period of May 17, 2017 to June 6, 2017 Payroll Payment Listing: Pay Period #11

Pay date May 24, 2017

90,506.18

For the period of May 7, 2017 to May 27, 2017 Council Reimbursement

Pay date May 24, 2017

720.14

For the period of May 7, 2017 to May 27, 2017 Council Honorarium

Pay date Mary 31, 2017

9,866.64

For the period of May 1, 2017 to May 31, 2017 $ Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending June 6, 2017 in the amount of

992,660.36

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

992,660.36

System:

02/06/2017

User ID:

srummell

Ranges: Cheque Date:

11:24:54 AM

From: 17/05/2017

Township of South Frontenac CHEQUE DISTRIBUTION REPORT To: 06/06/2017

Page:

Page 109 of 129

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000007453

Date 06/06/2017

Total EFT000000007453 EFT000000007469 06/06/2017

Inv #

Vendor

Description

63902 64082 64003

THE FRONTENAC NEWS AD - MAY 11 AD- MAY 25 AD - MAY 18

4234614

METROLAND MEDIA GROUP ADVERTISING 17/04

Total EFT000000007469

Total Gen

Amount $486.78 $405.23 $368.39 $1,260.40 $2,190.89 $2,190.89

$3,451.29

1000 Cheque

Date

068460

06/06/2017

Total 068460 EFT000000007465

06/06/2017

Inv # 20179900068

0279-60213C

Vendor CBRE LIMITED

LEONARD FUELS

Description LEASE FOR 1 YEAR

FURNACE CLEANING & SERVICE

Total EFT000000007465

Total

Amount $2,949.00 $2,949.00 $211.91 $211.91

$3,160.91

1100 Counc Cheque

Date

Inv #

Vendor

Description

068446

25/05/2017

CASEMENT, JOYCE 17/05-LUNCHEON 75 @ $18 STAFF RECG’TION LUNCH

Total 068446 068465

06/06/2017

EAST STORRINGTON RECREATION ASSOCIATION 17/05/12-HEALTHYKIDS SUPPORT FOR MINOR SPORTS

Total 068465 068488

06/06/2017

Total 068488 068492

06/06/2017

STORRINGTON MINOR SOCCER CLUB 17/05/12-HEALTHYKIDS SUPPORT FOR MINOR SPORTS

Total 068492 068496

06/06/2017

WEST WINDS RANCH 2017027DEPOSIT CANADA 150 ROAD RALLY

MP03-17

RIDEAU HERITAGE ROUTE TOURISM ASSN 2017 TOURISM INVESTMENT

Total 068496

Total Counc

Amount $1,350.00 $1,350.00 $250.00 $250.00 $5,000.00 $5,000.00 $250.00 $250.00 $89.04 $89.04

$6,939.04

1250 Clk Cheque EFT000000007442

Date 06/06/2017

Total EFT000000007442 EFT000000007477 06/06/2017 Total EFT000000007477 EFT000000007497 06/06/2017

Total EFT000000007497

Total Clk 1275 Fin

Inv #

Vendor

Description

49403 49395

COUNTY OF FRONTENAC COMMUNICATIONS COMMITTEE EAP 17/05

101533

PRINTFUSION INC. 15,000 JUNE NEWSLETTERS

3930 954 4951 4946 5628

TROUSDALE’S FOODLAND COFFEE & CREAM CREAM COFFEE/CREAM COFFEE/CREAM CREAM

Amount $550.00 $234.08 $784.08 $1,218.62 $1,218.62 $31.44 $5.58 $36.74 $23.57 $9.69 $107.02

$2,109.72

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Total 068455 068457

06/06/2017

Total 068457 068463

06/06/2017

Total 068463 068477

06/06/2017

Total 068477 068482

06/06/2017

Total 068482 068483

06/06/2017

Total 068483 068489

06/06/2017

Total 068489 EFT000000007426

06/06/2017

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 110 of 129 $90.00

Total EFT000000007426 EFT000000007427 06/06/2017

Total EFT000000007427 EFT000000007432 06/06/2017

Total EFT000000007432 EFT000000007442 06/06/2017 Total EFT000000007442 EFT000000007450 06/06/2017 Total EFT000000007450 EFT000000007451 06/06/2017 Total EFT000000007451 EFT000000007463 06/06/2017

Total EFT000000007463 EFT000000007465 06/06/2017

Total EFT000000007465 EFT000000007480 06/06/2017 Total EFT000000007480 EFT000000007485 06/06/2017

1-239880

BELL MOBILITY (RADIO DIVISION) 17/05 RADIO SITE RENTAL

3899 3855 3864

CUSTOM AUTO REPAIR ANNUAL INSPECTION,BALANCE TIRE REPLACE BEARINGS BOAT TRAILER OIL CHANGE

KIDD ELECTRICAL & CONTRACTING 17/05/06-LIGHTING LIGHTING REPAIRS

12604

NATIONAL ASSOCIATION OF FIRE INVESTIGATORS MEMBERSHIP 17/06/15-18/06/14

6573 6384

NORTH COUNTRY MARINE MOUNT CAP SUMMER SEVICE ON BOAT

RYAN, ROBERT 17/04/25-TIMHORTONS

COFFFE

24595

BOULTON SEPTIC/LARMON’S PUMP HOLDING TANK

A0251815 A0270552 A0295786

ABELL PEST CONTROL INC. PEST CONTROL 17/04 17/05 PEST CONTROL 17/05 PEST CONTROL

17376 17366 17375

BATTERSEA AUTO SERVICE ANNUAL MTO INSPECTION SERVICE TRUCK ANNUAL MTO INSPECTION

49407

COUNTY OF FRONTENAC INVESTIGATION TRAINING R.C.

436199

FIRE SERVICE MANAGEMENT WASH & REPAIR SUIT

35786

FISHER’S REGALIA & UNIFORM TIE BARS

KS19611 KS19668 KS19655 KS19644 KS19643

KENWORTH ONTARIO - KINGSTON REPAIR AIR LEAK REPAIR TAIL LIGHT REPLACE DISCONNECT SWITCH REPLACE BACK UP BEEPER REPLACE BACK UP BEEPER

0647-780474 1057-781816 1057-782315 1057-783161 1057-784497 1057-786434 1057-786434 10157-787147 1057-787148 1057-781892 1060-772951 1687-780475 4896-780473 3935-779225

434559506

609731

LEONARD FUELS

PUROLATOR INC.

909.7 L @ $0.752 42.19 L DIESEL @ $0.9991 31.92 L GAS @ $0.9991 61.29 L DIESEL @ $0.9991 62.89 L DIESEL @ $0.9991 49.01 L GAS @ $1.0257 19.45 L GOLD GAS @ $1.1470 63.06 L GAS @ $0.9726 57.01 L DIESEL @ $0.9726 362.7 L @ $0.780 397 L FURNACE OIL @ $0.780 299.2 L FURNACE OIL @ $0.7760 485.1 L FURNACE OIL @ $0.776 299.9 L FURNACE OIL @ $0.770

SHIPPING CHARGES

ROSEN ENERGY GROUP SYD 502.1 L GAS @ $1.001

$328.00 $328.00 $223.87 $372.81 $55.97 $652.65 $1,139.71 $1,139.71 $65.00 $65.00 $15.25 $1,013.37 $1,028.62 $39.37 $39.37 $244.22 $244.22 $42.53 $44.51 $36.08 $123.12 $101.76 $72.50 $101.76 $276.02 $249.34 $249.34 $619.82 $619.82 $59.02 $59.02 $90.95 $255.77 $147.51 $70.12 $70.12 $634.47 $696.13 $42.04 $31.80 $62.32 $62.65 $50.16 $22.30 $61.13 $55.25 $287.89 $315.10 $236.26 $473.40 $234.98 $2,631.41 $32.40 $32.40 $511.45

System:

02/06/2017

User ID:

srummell

EFT000000007488

11:24:54 AM

06/06/2017

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2975

SIGNS PLUS

CIVIC NUMBERS

Total EFT000000007488

Total Cvc#

Page:

Page 111 of 129 $109.90 $109.90

$1,483.66

2400 Police Cheque 068480

Date 06/06/2017

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES POLICING MAY 2017

Amount

Total 068480

$250,150.00 $250,150.00

Total Police

$250,150.00

17120517094

2605 Build Cheque EFT000000007418

Date 30/05/2017

Total EFT000000007418 EFT000000007442 06/06/2017

Inv #

Vendor

Description

DEAL #23913 DEAL #23913

GANANOQUE CHEVROLET BUICK GMC 16-04 - 2017 CHEV COLORADO WT TRADE-IN 07-39 GMC LT1500

49407

COUNTY OF FRONTENAC INVESTIGATION TRAINING R.A.

Total EFT000000007442

Total Build

Amount $28,354.41 -$2,544.00 $25,810.41 $249.34 $249.34

$26,059.75

2625 Lvstck Cheque EFT000000007483

Date 06/06/2017

Inv #

Vendor

Description

REDDEN, JOSEPH 17/05/20 LIVESTOCK 17/05/20 LIVESTOCK 17/05/20 LIVESTOCK 17/05/20 LIVESTOCK MILEAGE 17/05/20 LIVESTOCK 17/05/20 LIVESTOCK PICTURES

Total EFT000000007483

Total Lvstck

Amount $50.00 $38.50 $5.08 $93.58

$93.58

Total PP&P

$287,670.68

30 Trans 3000 PW OH Cheque

Date

068459

06/06/2017

Total 068459 068462

06/06/2017

Total 068462 EFT000000007418

30/05/2017

Total EFT000000007418 EFT000000007444 06/06/2017

Inv #

Vendor

Description

170518-08

CASEMENT, JOYCE ROADS MEETING CATERING

27208

CROWN COLLISION SERVICE REPAIRS TO 2015 JEEP

DEAL #23895 DEAL #23896

GANANOQUE CHEVROLET BUICK GMC TRADE IN 10-02 TRADE IN #11-51 FORD F150

144519 144520

CUNNINGHAM SWAN CARTY PUBLIC WORKS - GEN ADVICE PUBLIC WORKS - GEN ADVICE

Total EFT000000007444

Total PW OH

Amount $345.00 $345.00 $2,634.72 $2,634.72 -$10,176.00 -$5,088.00 -$15,264.00 $76.32 $305.28 $381.60

-$11,902.68

3005 RdAdmOH Cheque

Date

068457

06/06/2017

Total 068457 EFT000000007479

06/06/2017

Total EFT000000007479

Total RdAdmOH

Inv #

Vendor

Description

1-239880

BELL MOBILITY (RADIO DIVISION) 17/05 RADIO SITE RENTAL

1009 1037 1053 1053

PRO-TECH TRAINING TRANSPORT DANG. GOODS TRAINING GROUNDSKEEPER COURSE X 10 TRAFFIC CONTROL TRAINING X 9 FUEL SAFETY TRAINING X 12

Amount $295.38 $295.38 $2,198.02 $1,322.88 $778.46 $1,037.95 $5,337.31

$5,632.69

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Total 068469 068470

06/06/2017

Total 068470 068476

06/06/2017

Total 068476 068479

06/06/2017

Total 068479 068490

06/06/2017

Total 068490 068494

06/06/2017

Total 068494 EFT000000007417

30/05/2017

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 112 of 129 $356.16

Total EFT000000007417 EFT000000007418 30/05/2017

Total EFT000000007418 EFT000000007427 06/06/2017 Total EFT000000007427 EFT000000007428 06/06/2017 Total EFT000000007428 EFT000000007429 06/06/2017 Total EFT000000007429 EFT000000007431 06/06/2017

Total EFT000000007431 EFT000000007434 06/06/2017

Total EFT000000007434 EFT000000007440 06/06/2017

3214

FOSTER EQUIPMENT LTD. CHECK OVER & REPAIRS

1708 1708

KEYSTONE BRIDGE MANAGEMENT CORP DESIGN REPLACEMENT STRUCTURES DESIGN REPLACEMENT STRUCTURES

1-4660

LOADSTAR TRAILERS INC ABS BRAKE VALVE

0022477

SNC-LAVALIN GEM ONTARIO INC. SOILS COMPACTION TESTING

PS040648687 PS040648686 PS040648791 PS040648602

TOROMONT INDUSTRIES LTD. HANDLE ELEMENT PIN, RETAINER ELEMENTS

884811027 884811027 884812622 884812622 884811028 884811028 884811028 884812623 884812623 884812623 884804571 884804571

CINTAS

HAND SOAP UNIFORM C.G. HAND SOAP UNIFORM C.G. CLEANING SUPPLIES UNIFORM M.H. UNIFORM W.S. CLEANING SUPPLIES UNIFORM M.H. UNIFORM W.S. CLEANING SUPPLIES UNIFORM W.S.

DEAL #23895 DEAL #23896

GANANOQUE CHEVROLET BUICK GMC 17-11 - 2017 CHEV SILVERADO 17-10 - 2017 CHEV SILVERADO WT

A0305992

ABELL PEST CONTROL INC. PEST CONTROL 17/05

38265885

AECOM CANADA LTD HARROWSMITH DESIGN

66719609

AIR LIQUIDE CANADA INC. OXYGEN TANK

90629535 90629532 90629533 90627731 90627730

ARMTEC LIMITED PARTNERSHIP CULVERT CULVERT 12 @ 450dia, 8Couplers CULVERTS (6) COUPLERS (3) CULVERTS / COUPLERS CULVERTS / COUPLERS

1820 1828 1829 1830 2638 2639 2659 2667 2672

BLACK DOG TIRE & LUBRICANTS MOUNT, WHEEL TORQUE MOUNT, WHEEL TORQUE, HUBS MOUNT, WHEEL TORQUE, HUBS FLAT REPAIR MOUNT, WHEEL TORQUE, WHEEL HUB MOUNT, WHEEL TORQUE, WHEEL HUB REMOVE WHEELS FROM FLOAT MOUNT, CHANGE OVER TRUCK MOUNT, CHANGE OVER, HUBS

884814197 884814197 884814197 884814196 884814196 884815765 884815765

CINTAS

UNIFORM M.H. CLEANING SUPPLIES UNIFORM W.S. CLEANING SUPPLIES UNIFORM C.G. CLEANING SUPPLIES UNIFORM M.H.

$2,188.08 $2,188.08 $753.02 $5,088.00 $5,841.02 $418.54 $418.54 $193.34 $193.34 $325.99 $31.95 $104.71 $184.76 $647.41 $24.65 $10.97 $29.36 $10.97 $117.91 $14.97 $12.10 $159.32 $14.97 $12.10 $104.88 $10.07 $522.27 $58,544.46 $36,247.42 $94,791.88 $63.84 $63.84 $31,688.30 $31,688.30 $28.09 $28.09 $1,665.36 $6,370.30 $3,129.61 $3,065.26 $10,383.77 $24,614.30 $9.16 $693.90 $693.90 $26.40 $724.53 $678.64 $81.41 $152.64 $673.55 $3,734.13 $14.97 $117.91 $12.09 $24.65 $10.97 $231.74 $14.97

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 41999

Total EFT000000007455 EFT000000007456 06/06/2017 Total EFT000000007456 EFT000000007457 06/06/2017 Total EFT000000007457 EFT000000007458 06/06/2017 Total EFT000000007458 EFT000000007459 06/06/2017 Total EFT000000007459 EFT000000007461 06/06/2017

Total EFT000000007461 EFT000000007462 06/06/2017

Total EFT000000007462 EFT000000007465 06/06/2017

Total EFT000000007465 EFT000000007466 06/06/2017

Total EFT000000007466 EFT000000007467 06/06/2017

Total EFT000000007467 EFT000000007468 06/06/2017 Total EFT000000007468 EFT000000007474 06/06/2017 Total EFT000000007474 EFT000000007475 06/06/2017

Total EFT000000007475 EFT000000007476 06/06/2017 Total EFT000000007476 EFT000000007478 06/06/2017 Total EFT000000007478 EFT000000007486 06/06/2017

Total EFT000000007486 EFT000000007491 06/06/2017 Total EFT000000007491 EFT000000007492 06/06/2017 Total EFT000000007492 EFT000000007495 06/06/2017 Total EFT000000007495 EFT000000007496 06/06/2017

REPAIR TO BRACKETS

L060717

GRAND & TOY LIMITED PAPER

17399

GREER GALLOWAY CONSULTING ENGINEERS DESIGN BEDFORD RD

INV47429

HARTINGTON EQUIPMENT LIMITED OIL

INV107357410

HD SUPPLY CANADA, INC METRIC PLUG TAP TOOL SET

P25128 P25128

JOE JOHNSON EQUIPMENT INC. POLY WAFER TRAIL POLY WAFER TRAIL

9304904277 9304943218

KENT AUTOMOTIVE BRASS ELB & UNIONS FITTINGS

4185-775045 3160-779224

LEONARD FUELS

523.1 L FURNACE OIL @ $0.775 128 L FURNACE OIL @ $0.770

30012913 21057654

LIEBHERR CANADA LTD REPAIR HYDRAULIC BRUSH CUTTER SCREW PLUGS

K69669 K70015

MAGNACHARGE BATTERY CORP AUTO BATTERY 12V COMM BATTERY

MCNICHOLS CONSTRUCTION LTD 17/05/10-DEVILLAKE DEVIL LAKE RD CULVERT

133959

231872 231581 231532 231496 231755 232219 232366 232621

400194

PAT’S RADIATOR SERVICE LTD. AC SYSTEM REPAIRS PETRIE FORD

PINCHIN LTD.

Page:

Page 113 of 129 $193.34 $193.34 $195.93 $195.93 $3,702.28 $3,702.28 $122.11 $122.11 $112.27 $112.27 $1,759.19 $1,759.19 $3,518.38 $732.94 $566.72 $1,299.66 $459.85 $100.29 $560.14 $10,605.19 $372.67 $10,977.86 $114.09 $139.73 $253.82 $1,455.17 $1,455.17 $641.32 $641.32

LED LAMP ANIT-FREEZE & OIL ANTI-FREEZE OIL FILTER & OIL STUD & WHEEL NUT W PUMP BREAK CLEANER, OIL, ANTI-FREEZ MIRROR

$77.58 $113.20 $166.48 $113.76 $137.99 $828.07 $289.65 $29.44 $1,756.17

ASBESTOS INSPECTION/TEST

$1,268.85 $1,268.85

PROGRESSIVE WASTE SOLUTIONS CAN INC 7150-0000225670 CONSTRUCTION WASTE 3.54 MT

10881 10881

R. THURSTON TECHNOLOGIES INSTALL TWO-WAY RADIOS INSTALL TWO-WAY RADIOS

161015KP

SURGENOR TRUCK CENTRE BUSHING/SHOCK ABS

S-0048874

SWEET’S SAND & GRAVEL GRAVEL

433014

TALLMAN TRUCK CENTRE LIMITED REPAIRS TO FAN HUB, AIR BRAKES

6083-433289 6083-434372

TOWN AND COUNTRY AUTO SUPPLY WIPER BLADES, OIL FILTERS TERMINAL PLUG

$449.91 $449.91 $190.32 $190.32 $380.64 $160.19 $160.19 $2,552.47 $2,552.47 $3,441.30 $3,441.30 $24.09 $52.97

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 1031

Total EFT000000007497 EFT000000007500 06/06/2017 Total EFT000000007500 EFT000000007501 06/06/2017

Total EFT000000007501 EFT000000007504 06/06/2017

SPRING WATER

144575905-004

UNITED RENTALS OF CANADA INC FENCE RENTAL 17/04-17/05

511-228416 173-149397 173-150094 173-150094 173-150094 896-808238 173-150930 173-152054 173-152287 896-812592 173-153847 173-153804

UNIVERSAL SUPPLY GROUP PART DUMP-LOK TOOL FILTER, VALVE, NIPPLE FILTER, VALVE, NIPPLE FILTER, VALVE, NIPPLE FLOOR WASH HAND PUMP DAYTON CAST DRUM PARTS AIR TANK, PLUG FUEL TANK PUMP 8.2IN BALL X 2 1/2 TON HITCHES

125255 125280

WHITE’S WEARPARTS LTD GRADER COMPONENTS CRAIG ELIMINATOR

Total EFT000000007504

Total

Page:

Page 114 of 129 $79.80 $92.57 $276.79 $276.79 $237.27 $1,628.15 $47.36 $47.37 $47.37 $55.97 $122.08 $9.26 $82.56 $890.40 $40.17 $63.78 $3,271.74 $2,970.37 $356.16 $3,326.53

$228,916.79

3105 Structures Cheque 068491

Date 06/06/2017

Inv # 17/04/24-29 17/04/28-30 17/05/03-32 17/05/02-31 17/05/08-33 17/05/08-34

Vendor SNIDER, PERCY

Description SWEEPING BRIDGES APR 24 SWEEPING BRIDGES APR 28 SWEEPING BRIDGES MAY 3 SWEEPING BRIDGES MAY 2 SWEEPING BRIDGES MAY 8 SWEEPING BRIDGES MAY 8

Total 068491

Total Structures

Amount $1,805.99 $1,394.37 $310.53 $343.44 $503.71 $381.60 $4,739.64

$4,739.64

3210 Brushing Cheque

Date

068471

06/06/2017

Total 068471 EFT000000007459

06/06/2017

Inv #

Vendor

GIDDY, RYAN 17/05/30-MAPLES

INV107308919

Description REMOVE 2 SUGAR MAPLES

HD SUPPLY CANADA, INC 1000 FT NORGUARD LIFELINE

Total EFT000000007459

Total Brushing

Amount $407.04 $407.04 $101.75 $101.75

$508.79

3215 Drainage Cheque

Date

068485

06/06/2017

Total 068485 068491

06/06/2017

Total 068491 EFT000000007431

06/06/2017

Total EFT000000007431 EFT000000007498 06/06/2017

Inv # 38414 38475

17/05/04-24

Vendor O. BETTSCHEN

SNIDER, PERCY

Description

Amount

79.96 T GRAVEL 11.49 T STONE DUST

$716.03 $143.23 $859.26

TRIAXLE RENTAL MAY 4

$122.11 $122.11

90629535 90629534 90627729

ARMTEC LIMITED PARTNERSHIP CULVERT CULVERTS 6 @ 9M & COUPLERS (4) CULVERTS / COUPLERS

208519

TROUSDALE’S HOME HARDWARE GRASS SEED

Total EFT000000007498

Total Drainage

$1,135.37 $7,117.48 $27,136.10 $35,388.95 $132.28 $132.28

$36,502.60

3310 Hardtop Patching Cheque

Date

Inv #

Vendor

Description

Amount

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Hardtop Patching

Page:

Page 115 of 129 $37,486.61

3320 should maint Cheque

Date

068485

06/06/2017

Total 068485 068491

06/06/2017

Total 068491 EFT000000007492

06/06/2017

Inv # 38475

17/05/18-38

Vendor O. BETTSCHEN

SNIDER, PERCY

Description

Amount

173.26 T GRAVEL

$1,551.53 $1,551.53

FLAGGING MAY 16,17,18

$1,021.29 $1,021.29

SWEET’S SAND & GRAVEL 5/8" GRAN M 628.87 @ $7.98 WATER TRUCK RENTAL 3 HRS@92.50 5/8" GRAN M 111.59 T @ $8.98 GRAVEL GRAVEL

Total EFT000000007492

$5,106.70 $282.38 $1,019.72 $1,708.08 $2,841.20 $10,958.08

Total should maint

$13,530.90

S-0048607 S-0048676 S-0048606 S-0048874 S-0048709

3405 Washout Cheque

Date

068478

06/06/2017

Total 068478 068485

06/06/2017

Total 068485 068491

06/06/2017

Total 068491 EFT000000007443

06/06/2017

Total EFT000000007443 EFT000000007468 06/06/2017 Total EFT000000007468 EFT000000007492 06/06/2017

Total EFT000000007492 EFT000000007498 06/06/2017

Inv # 707104310

38414 38413

17/05/12-37

90073957 90074157

Vendor

Description

LAFARGE CANADA INC RECYCLED ASPHALT O. BETTSCHEN

SNIDER, PERCY

Amount $561.49 $561.49

45.71 GRAVEL 21.24 T GRAVEL

$409.33 $180.47 $589.80

HAULING ROCK TO TRAIL WASHOUT

$488.45 $488.45

CRUICKSHANK CONSTRUCTION GRAN A 40.74 T @ $7.95 43.54 MT BLASTED ROCK

MCNICHOLS CONSTRUCTION LTD 17/05/11-12THCON 12th CONCESSION RD WASHOUT

S-0048606 S-0049095 S-0048874 S-0048709 S-0048745

SWEET’S SAND & GRAVEL 5/8" GRAN M 12.58 T @ $8.98 GRAVEL 5/8" GRAVEL GRAVEL 16.86 T GRAVEL

208174 69740

TROUSDALE’S HOME HARDWARE BATTERIES BATTERIES

Total EFT000000007498

Total Washout

$329.58 $265.84 $595.42 $1,190.59 $1,190.59 $114.95 $634.99 $11,708.54 $1,964.24 $283.09 $14,705.81 $51.87 $81.94 $133.81

$18,265.37

3415 dust layer Cheque EFT000000007471

Date 06/06/2017

Inv # 17-319 17-329 17-348 17-363 17-391 17-403

Vendor

Description

MORRIS CHEMICALS INCORPORATED 20270.69 L CALCIUM CHLORIDE 20166.89 L CALCIUM CHLORIDE 40333.78 L CALCIUM CHLORIDE 40415.34 L CALCIUM CHLORIDE 40267.05 L CALCIUM CHLORIDE 65,253.24 L CALCIUM CHLORIDE

Total EFT000000007471

Total dust layer

Amount $4,486.48 $4,463.50 $8,926.99 $8,945.03 $8,912.22 $15,640.86 $51,375.08

$51,375.08

3425 Gradng & Grvl resurf Cheque 068485

Date 06/06/2017

Inv # 38414 38475

Vendor O. BETTSCHEN

Description 200.94 T GRAVEL 88.62 T GRAVEL

Amount $1,799.43 $793.59

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 116 of 129

3502 Winter Prop Damage Cheque EFT000000007494

Date 06/06/2017

Inv # 02599

Vendor

Description

SYDENHAM LANDSCAPE PRODUCTS 50 LB GRASS SEED

Total EFT000000007494

Total Winter Prop Damage

Amount $141.45 $141.45

$141.45

3601 Barricds & Sfty Matls Cheque EFT000000007435

Date 06/06/2017

Total EFT000000007435 EFT000000007441 06/06/2017

Total EFT000000007441 EFT000000007461 06/06/2017

Total EFT000000007461 EFT000000007497 06/06/2017

Inv #

Vendor

Description

354795 354796

BMR MANUFACTURING INC. SIGNS SIGNS

3017373 3017131 6017885

COLLINS SAFETY INC. LENS CLEANING TISSUES SAFETY VESTS, EAR PLUGS SAFETY VEST X 8

P25132 P25151

JOE JOHNSON EQUIPMENT INC. HANDLIGHT KIT HANDLIGHT KIT

989

TROUSDALE’S FOODLAND SUNSCREEN

Total EFT000000007497

Total Barricds & Sfty Matls

Amount $3,428.70 $674.16 $4,102.86 $18.30 $554.86 $113.16 $686.32 $318.46 $463.82 $782.28 $118.24 $118.24

$5,689.70

3615 Street signs Cheque

Date

068491

06/06/2017

Total 068491 EFT000000007488

06/06/2017

Inv # 17/05/17-39

Vendor SNIDER, PERCY

Description

Amount

FLAGGING MAY 17

$170.83 $170.83

ST SIGNS

Total EFT000000007488

$92.45 $92.45

Total Street signs

$263.28

2975

SIGNS PLUS

3620 Reg signs Cheque

Date

068491

06/06/2017

Total 068491 EFT000000007426

06/06/2017

Total EFT000000007426 EFT000000007462 06/06/2017

Inv # 17/05/17-40

Vendor SNIDER, PERCY

Description MINI EX WITH AUGER MAY16,17

24637

BOULTON SEPTIC/LARMON’S FLAGGING MAY 16 &17

9304904278 9304907619

KENT AUTOMOTIVE WASHERS, NUTS & BOLTS SCREWS

Total EFT000000007462

Total Reg signs

Amount $1,124.45 $1,124.45 $750.23 $750.23 $235.90 $157.89 $393.79

$2,268.47

3635 Trffc cnts Cheque EFT000000007446

Date 06/06/2017

Inv # 7825

Vendor

Description

D.MARTIN WELDING & FABRICATING FABRICATE BRACKETS FOR SIGN

Total EFT000000007446

Total Trffc cnts

Amount $150.73 $150.73

$150.73

3638 Locates Cheque EFT000000007487

Date 06/06/2017

Total EFT000000007487

Total Locates

Inv # 33461

Vendor R.W. ELECTRIC

Description LOCATES 17/04

Amount $191.31 $191.31

$191.31

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Total EFT000000007423 EFT000000007424 30/05/2017

Total EFT000000007424 EFT000000007425 30/05/2017

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 117 of 129 $566.42

WILSON, CHRISTINA 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS SNIDER, DEBBIE 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS 17/05-CROSSINGGUARDS

Total EFT000000007425

Total Crssng Guards

$20.00 $0.58 $20.58 $945.00 $27.22 $972.22

$1,650.80

Total Trans

$442,351.34

40 Env 4110 Water Treat Cheque 068456

Date 06/06/2017

Inv # 7631-17/05

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE TELEPHONE 17/05

Total 068456

Total Water Treat

Amount $74.28 $74.28

$74.28

5005 SW & Fac OH Cheque EFT000000007439

Date 06/06/2017

Total EFT000000007439 EFT000000007498 06/06/2017

Inv # 127848

Vendor CANADIAN TIRE

Description DIGITAL SCALE

TROUSDALE’S HOME HARDWARE PRUNING SAW

Amount $56.46 $56.46

Total EFT000000007498

$22.38 $22.38

Total SW & Fac OH

$78.84

70097

5105 Garb coll Cheque

Date

Inv #

Vendor

Description

068453

30/05/2017

SNIDER, PERCY 17/05 DISPOSAL 17/05 DISPOSAL

Total 068453 EFT000000007422

30/05/2017

BOULTON SEPTIC/LARMON’S 17/05 COLLECTION 17/05 COLLECTION

Total EFT000000007422 EFT000000007434 06/06/2017

Total EFT000000007434 EFT000000007496 06/06/2017

17/05 DISPOSAL 17/05 DISPOSAL

1821 2632

BLACK DOG TIRE & LUBRICANTS MOUNT, WHEEL TORQUE MOUNT, WHEEL TORQUE

6083-438129

TOWN AND COUNTRY AUTO SUPPLY CLAMP

Total EFT000000007496

Total Garb coll

Amount $11,454.79 $9,455.41 $20,910.20 $11,701.36 $11,701.36 $46.81 $33.58 $80.39 $5.85 $5.85

$32,697.80

5110 Gab disp Cheque

Date

068458

06/06/2017

Total 068458 068485

06/06/2017

Total 068485 EFT000000007420

30/05/2017

Inv # 2017-20608 2017-20610 2017-20614 2017-20609 2017-20611 2017-20637 2017-20612 2017-20613

38414 38413

Vendor CAMBIUM INC.

O. BETTSCHEN

Description SPRING SAMPLING TSF AMP 2017 SPRING SAMPLING TSF AMP 2017 SPRING SAMPLING TSF AMP 2017 SPRING SAMPLING TSF AMP 2017 SPRING SAMPLING TSF AMP 2017 SURFACE WATER SAMPLE RAIL LINE SPRING SAMPLING SPRING SAMPLING

23.49 T GRAVEL 11.13 T GRAVEL

WHALEY, GEORGE 17/05 DISPOSAL 17/05 DISPOSAL

Amount $4,289.18 $2,620.32 $1,826.59 $2,116.61 $2,050.46 $743.10 $1,556.93 $1,190.59 $16,393.78 $210.34 $94.57 $304.91 $1,935.80

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 118 of 129

5205 Recyc Coll Cheque

Date

Inv #

Vendor

Description

068453

30/05/2017

SNIDER, PERCY 17/05 DISPOSAL 17/05 DISPOSAL 17/05 DISPOSAL

Total 068453 EFT000000007422

30/05/2017

BOULTON SEPTIC/LARMON’S 17/05 COLLECTION 17/05 COLLECTION

17/05 DISPOSAL 17/05 DISPOSAL 17/05 DISPOSAL

Total EFT000000007422

Amount $12,356.86 $10,775.05 $11,501.55 $34,633.46 $10,065.69 $10,065.69

Total Recyc Coll

$44,699.15

Total Env

$100,391.56

70 Cem 7000 Health Cheque EFT000000007421

Date 30/05/2017

Inv #

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS 17/05 SERVICES 17/05 SERVICES

Total EFT000000007421

Amount $875.14 $875.14

Total Health

$875.14

Total Cem

$875.14

80 Rec 8000 Rec Cheque

Date

Inv #

Vendor

Description

068454

06/06/2017

Total 068454 068468

06/06/2017

FISHER, DAVE 17/05/08- STORR REC

Total 068468 068473

06/06/2017

HOLLAND, TRACY 17/05/15-SF REC 17/05/15-SF REC 17/05/15-SF REC 17/05/15-SF REC 17/04/24- SF REC 17/04/24- SF REC 17/04/24- SF REC 17/04/24- SF REC

Total 068473 068474

06/06/2017

HOWE, MIKE 17/05/15-SF REC 17/05/15-SF REC 17/04/24- SF REC 17/04/24- SF REC

Total 068474 068475

06/06/2017

Total 068475 068481

06/06/2017

Total 068481 068485

06/06/2017

Total 068485 068486

06/06/2017

Total 068486 068487

06/06/2017

Total 068487

52718 52718 52718

17123 17124

AVANTISPORTS GROUP INC MESH SOCCER NET MESH SOCCER NET MESH SOCCER NETS

CA67206 CA67206

17/05/15-SF REC 17/05/15-SF REC 17/04/24- SF REC 17/04/24- SF REC

IMPACT PROPERTY SOLUTIONS NEW LIGHTS & MOTION SENSORS NEW LIGHTS & MOTION SENSORS

MOREY, DOUG 17/05/03 - PORT REC

38475 38475 38413 38413

17/05/08- STORR REC

O. BETTSCHEN

Amount $1,048.89 $1,048.89 $4,000.69 $6,098.47 $31.21 $31.21 $31.21 $3.41 $31.21 $3.41 $69.24 $31.21 $5.50 $31.21 $5.50 $73.42 $454.55 $456.82 $911.37

17/05/03 - PORT REC

$31.21 $31.21

11.25 T GRAVEL 12.99 T STONE DUST 26.13 T GRAVEL 26.2 T GRAVEL

$136.80 $161.92 $317.76 $326.59 $943.07

PHYSIO-CONTROL CANADA SALES LTD LIFEPAK DEFIBRILLATOR LIFEPAK DEFIBRILLATOR

PRESTON, CHERYL 17/05/03 - PORT REC 17/05/03 - PORT REC

$1,759.18 $1,759.18 $3,518.36 $31.21 $31.21

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 17/04/24- SF REC

Total EFT000000007448 EFT000000007449 06/06/2017

Total EFT000000007449 EFT000000007452 06/06/2017

Total EFT000000007452 EFT000000007460 06/06/2017

Total EFT000000007460 EFT000000007464 06/06/2017 Total EFT000000007464 EFT000000007465 06/06/2017 Total EFT000000007465 EFT000000007470 06/06/2017

Total EFT000000007470 EFT000000007472 06/06/2017 Total EFT000000007472 EFT000000007473 06/06/2017 Total EFT000000007473 EFT000000007484 06/06/2017 Total EFT000000007484 EFT000000007487 06/06/2017 Total EFT000000007487 EFT000000007489 06/06/2017

Total EFT000000007489 EFT000000007490 06/06/2017 Total EFT000000007490 EFT000000007493 06/06/2017

Total EFT000000007493 EFT000000007498 06/06/2017

Total EFT000000007498 EFT000000007502 06/06/2017

30444 30353 30346

EVERTEMP INC

FOX, KEVIN 17/05/15-SF REC 17/05/15-SF REC 17/05/08- STORR REC 17/04/24- SF REC 17/04/24- SF REC

9167 9166 9169 9168

0838-779943

LEONARD FUELS

MOREY, PAM 17/04/24- SF REC 17/04/24- SF REC

16509

SERVICE HVAC EQUIPMENT REPAIR ECONOMIZER - ROOF UNIT Spring Maintenance

$181.22 $399.81 $322.28 $903.31

17/05/15-SF REC 17/05/15-SF REC 17/05/08- STORR REC 17/04/24- SF REC 17/04/24- SF REC

$31.21 $35.20 $31.21 $31.21 $35.20 $164.03

$31.21 $31.21

338 L FURNACE OIL @ $0.771

$265.19 $265.19

17/04/24- SF REC 17/04/24- SF REC

$31.21 $5.83 $37.04

ROLLINS, ELLWOOD 17/05/08- STORR REC 17/05/08- STORR REC

17/05/26-21 17/05/26-21 17/05/26-21 17/05/15-20

SLEETH, SARAH

$101.76 $101.76 $101.76 $101.76 $407.04

17/05/08- STORR REC

NORTHWAY HARDWARE CLR & FLUSH HANDLE

R.W. ELECTRIC

Page 119 of 129 $41.25 $144.92

PANTREY, AMANDA 17/05/08- STORR REC 17/05/08- STORR REC SECRETARY

33461

17/04/24- SF REC

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET MAY 2017 PORTABLE TOILET MAY 2017 PORTABLE TOILET MAY 2017 PORTABLE TOILET MAY 2017

KOT, JOHN 17/05/08- STORR REC

Page:

$15.20 $15.20 $65.00 $65.00 $31.21 $31.21

LOCATES 17/04

$215.73 $215.73

CLEANING 9 @ $70 BOOKING 5 @ $10 EXTRA CLEANING 3 @ $15 SCRUBBING/WAXING

$630.00 $50.00 $45.00 $240.00 $965.00

SMITH, ROBERTA 17/05/08- STORR REC 17/05/08- STORR REC

K566344 K566344 K566344 K566344 K566344 K566344 K567009

SWISH MAINTENANCE LIMITED CLEANING SUPPLIES CLEANING SUPPLIES CLEANING SUPPLIES CLEANING SUPPLIES CLEANING SUPPLIES CLEANING SUPPLIES CLEANING SUPPLIES

502778 70304 70315 70025 69498 69498

TROUSDALE’S HOME HARDWARE CABLE TIES CABLE TIES, RUST PAINT FASTENERS, DRILL BIT BATTERIES, KEY TAGS LINE MARKING POWDER * 6 LINE MARKING POWDER * 3

VANDEWAL, SARAH 17/05/15-SF REC 17/05/15-SF REC SECRETARY 17/05/15-SF REC 17/05/15-SF REC 17/05/09-CAN DAY 17/05/09- CAN DAY SECRETARY

$31.21 $31.21 $43.96 $43.96 $43.96 $43.97 $43.97 $43.97 $214.66 $478.45 $12.48 $39.63 $6.66 $15.20 $103.72 $51.87 $229.56 $65.00 $4.29 $65.00

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Swim

Page:

Page 120 of 129 $100.00

8030 Cda Day Cheque

Date

068484

06/06/2017

Total 068484 068496

06/06/2017

Total 068496 EFT000000007430

06/06/2017

Inv #

Vendor

Description

THE NOT SO AMATEUR AMATEURS CAN-DAY-FACEPAINT FACE PAINTERS X 2

2017026

54728

WEST WINDS RANCH CAN DAY 3 HR EVENT DEPOSIT A PARTY CENTRE

WHITE TENT, TABLE, CHAIRS

Total EFT000000007430

Total Cda Day

Amount $140.00 $140.00 $89.04 $89.04 $1,060.85 $1,060.85

$1,289.89

8205 Pumpkinfest Cheque 068496

Date 06/06/2017

Inv #

Vendor

Description

WEST WINDS RANCH 2017028-DEPOSIT BATTERSEA PUMPKIN FEST EVENT

Total 068496

Total Pumpkinfest

Amount $100.49 $100.49

$100.49

8210 VCA Cheque

Date

068461

06/06/2017

Total 068461 068495

06/06/2017

Inv # 2017022

Vendor

Description

COLEMAN, DONALD MEETING REFRESHMENTS

VERONA LIONS CLUB 17/05-VCA-RENTAL HALL RENTAL - XMAS IN VILLAGE 17/05-VCA-RENTAL HALL RENTAL - CAR SHOW 2017023 1/2 PRICE OF NEW BBQ

Amount $16.71 $16.71

Total 068495

$395.00 $1,045.00 $100.72 $1,540.72

Total VCA

$1,557.43

8230 SF Rides Cheque 068493

Date 06/06/2017

Inv #

Vendor

Description

SYDENHAM HIGHSCHOOL 32210097-RUSSELMETAL BIKE RACKS - SF RIDES 32210816-RUSSELMETAL BIKE RACKS - SF RIDES

Total 068493

Total SF Rides

Amount $139.62 $390.76 $530.38

$530.38

Total Rec

$20,320.87

90 Plan 9000 Plan Cheque

Date

068450

30/05/2017

Total 068450 068472

06/06/2017

Total 068472 EFT000000007442

06/06/2017

Inv #

Vendor

OACA 2017 CONFERENCE

Description 2017 CONFERENCE J.K.

GOODREID PLANNING GROUP PLANNING SERV. HARTINGTON OMB

49399

COUNTY OF FRONTENAC ONT PARCEL OWNERSHIP DATA

Total EFT000000007442

Total Plan

Amount $690.00 $690.00 $6,010.80 $6,010.80 $1,747.83 $1,747.83

$8,448.63

9800 Dev Serv Cheque EFT000000007442

Date 06/06/2017

Total EFT000000007442

Total Dev Serv

Inv # 49415

Vendor

Description

COUNTY OF FRONTENAC PHONE CASE FOR DEV MGR

Amount $29.31 $29.31

$29.31

System:

02/06/2017

User ID:

srummell

11:24:54 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 609719 609720 609733 609732 610139 610137 610136

Total EFT000000007485

F 2756.2 L CLR @ $0.8300 F 899.1 L MKD @ $0.7027 P 985.2 L MKD @ $0.7027 P 2205.2 L CLR @ $0.8340 SYD 851.4 L GAS @ $1.02 P 946.5 L MKD @ $0.7300 P 1711.4 L CLR @ $0.8630

Page:

Page 121 of 129 $2,327.91 $642.92 $704.48 $1,871.51 $883.72 $703.11 $1,502.93 $11,546.81

Total

$12,893.59

Total

$12,893.59

Total

$891,567.40

Page 122 of 129

INFORMATION REPORT TO COUNCIL PUBLIC WORKS

June 6, 2017

AGENDA DATE:

SUBJECT: PR-RFQ1-2017 Request for Supply and Installation of Garage Doors at Hartington Patrol yard and Keeley patrol Yard.

RECOMMENDATION For Information Only

BACKGROUND PR-RFQ1-2017 closed May 24, 2017 for the Supply and Installation of garage doors at the Keeley Patrol Yard and the Portland Patrol Yard. Three bids were received and are listed below. Draper Doors, in the past, have provided excellent service with previous garage door installations at Keeley Road Patrol Yard and at various Township Fire Halls.

QUANTITY

•

SIZE

COST PER UNIT Draper Doors

Commercial Door Systems (Overhead Doors)

Upper Level Doors (Quoted Garaga Doors)

2,900.00

3,050.00

3,085.00

3,200.00

4,100.00

3,987.50

3,075.00

3,520.00

3,450.80

14’2” x 14

16’2” x 16 (2” Of High lift) 16’2” X 14

HST is not included in pricing.

FINANCIAL IMPLICATIONS There are sufficient funds in the 2017 Capital Budget. Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash Supervisor, Facilities/Solid Waste

Our strength is our community.

Page 123 of 129

From: Greg Allen [mailto:greg.allen@rivercourt.ca] Sent: May-22-17 4:09 PM To: Wayne Orr worr@southfrontenac.net Subject: Herbicide Spraying of Our Roadsides Attn: Wayne Orr Please distribute to Council. Dear Members of South Frontenac Council. The wild parsnip is merely a parsnip that hasn’t been planted and has flourished by bush hogging the roadsides when the plant is ripe in seeds. Merely prudent scheduling of verge mowing when flowers begin to show and before seeds form will break the cycle. This would be a free control strategy with permanent results within 3 years. Instead, South Frontenac has drunk the same Clearview cool-aid as several other eastern counties. There will be backlash with just cause. Suggesting bee-keepers will be issued warnings to keep their bees at home for the summer borders on the absurd. This herbicide is water–soluble and lasts for several seasons. Since ditches are made for drainage, they will flow into our aquifers and waterways regardless of instructions from Environment Canada to avoid such. I do not wish to have the proliferation of this plant to lead to widespread injurious contact. Certainly knowledge of what to look for and what to do to avoid getting sapped in sunlight is a necessary initiative that has already begun. Exposure to the plant’s juices won’t be limited to the roadsides. Parsnip and others of its ilk, are prevalent around playing fields, trails, and private, untilled field. So rather than poisoning our waters and their complex biotic communities or our drinking water sources because Dow’s studies say it’s not too bad (like 2,4-D of Agent Orange fame, or Monsanto’s Roundup that couldn’t possibly cause cancer and destroy pollinators). A much better use of our taxes being applied to this ‘scourge’ would be to hire and train an army of students to get down in the trenches and get to the roots of the problem. Maybe the parsnips could be sold at roadside stands ☺ At the least, it would foster a spirit of stewardship and spread awareness with those who can still learn. Maybe the rest of the county and our neighbouring jurisdictions will share resources. Please consider this more constructive, economic, and ecologically healthy approach to taming the wild parsnip. Regards, Greg Allen, P. Eng. 7850 Canoe Lake Rd. Hartington, ON

Page 124 of 129

2017 CONFERENCE REGISTRATION

AssodaBonof

MunicipalitiesOntario

To register online go to amo. on. ca/Events/AMOConference To register via mail or fax, complete this form and send with payment to:

AMO Annual Conference

Association of Municipalities of Ontario: 200 University Avenue, Suite 801, Toronto, Ontario, M5H 3C6

August 13 -16, 2017 Ottawa, Ontario

P: (416) 971. 9856 F: (416) 971. 6191 Email: events@amo. on.ca Please review the below, prior to completing and submitting your registration form. Conference Packages: Package Type >

Partner

Delegate C- Choice of one day

Package Inclusion v

Mon

Tues

Wed

Scheduled Education Sessions

Sun. Aug. 13

Man. Aug. 14

Tues. Aug. 15

Wed. Aug. 16

Sun. Aug. 13 Opening Reception fShaw Convention Centre)

Sun. Aug. 13 Welcome to Ottawa Reception (location tbd)

Mon. Aug. 14 Exhibit Hall Closing Reception (Shaw Convention Centre]

x x x

Scheduled Networking Receptions

An Evening at the Museum: Tues. Aug. 15

(CanadaSpaceandAviation Museum) Insight Breakfasts Tues. Aug. 15

Wed. Aug. 16

Man. Aug. 14 Caucus Lunch’

Tues. Aug. 15 Sponsored Lunch

Sun. Aug. 13 Trade Show

Man. Aug. 14 Trade Show

Lunches x x

Exhibit Hall Activities x x

*Caucus Selection: Caucus selection can be made by elected officials from AMO member municipalities, all other delegates will be provided a noncaucus lunch. Caucus selections and edits must be made prior to July 7th, 2017. Registrations received after July 7th, may result in delegates being placed into a lunch with available seating.

Cancellation Policy: All cancellations must be submitted in writingvia email to events@amo.on.ca. Cancellations received prior to 4:30 pm ET,July7, 2017 will be eligible for a refund less $95. 00 (plus HST) administration fee. Cancellations made after 4:30 pm are non-refundable. An alternate attendee name may be substituted at any time.

Form Submission: Submission of this registration form indicatesyou have read and understood the package information outlined on this page. By completing this registration form you are providingthe Association of Municipalities of Ontario (AMO) with consent to send information on all activities related to current and future AMO AGM’s and Annual Conferences. Ifyou wish to no longer receive information from AMO on this program please contact events@amo.on.ca to unsubscribe.

Page 125 of 129

2017 CONFERENCE REGISTRATION

Associafonof

MunicipalitiesOntaho

To register online go to amo. on. ca/Events/AMOConference To register via mail or fax, complete this form and send with payment to:

AMO Annual Conference

Association of Municipalities of Ontario: 200 University Avenue, Suite 801, Toronto, Ontario, M5H 3C6 P: (416) 971. 9856 F: (416) 971. 6191 Email: events@amo. on. ca

August 13 -16, 2017 Ottawa, Ontario

Contact Information; All information regarding the Conference will be sent to the contact information listed below. First Name:

Last Name:

Title:

Organization:

Full Mailing Address: E-mail:

Phone:

Special Needs (e. g. accessibility, diet):

Conference Package Selection Early bird rates are in effect until March 31, 2017. Registrations received after 4:30 pm on March 31. 2017 will be charged the regular rate. For full list of inclusion in each package please see page one of Conference Registration form.

Total

Regular Rate

Early Bird Member

Non Member

Member

Non Member

Package A

$ 735. 00

$ 940. 00

$805. 00

$1000. 00

Package B

$ 685.00

$ 875. 00

$755. 00

$925. 00

Package C (day rate) Monday Tuesday a Wednesday

$ 500.00

$585. 00

$535. 00

$625. 00

each day

Partner Package D

$ 95. 00

$105. 00

$95.00

$105. 00

please refer to page one of the registration form for package details. To assistAMO with |menu and space planning, please indicate if you will attend the following events: lYes No

D D Opening Reception on Sun. Aug. 13 Caucus Lunch on Mon. Aug. 14 Caucus selection can be made by elected officials from AMO member municipalities, all other delegates will be provided a non-caucus

lunch. Please select your caucus: DCounty DNorthern DRural Q Q Power Down Reception on Man. Aug. 14 D D D D D D

Subtotal

13% HST

Total to be

Remitted

DLarge Urban DRegional & Single Tier DSmall Urban

8 am Insight Breakfast on Tues. Aug. 15 Sponsored Lunch on Tues. Aug. 15 CanadaAviationandSpaceMuseumReceptiononTues.

Aug. l5

U D 8 am Insight Breakfast on Wed. Aug. 16

ForAMO use

HST#106732944 Date Received

payment

Notes

please check method of payment:

QMasterCard Card Number: Name on Card: Signature:

QVisa

[_] Cheque payabletoAssociation of Municipalities of Ontario Expiry Date:

Submit Form Via E-Mail

Page 126 of 129 /

Sydenham Lakes and Trails Festival

*‘A(fcF»>Iwl£-<ul£

July 15, 2017, 10 am to 3 pm

Dear Township of South Frontenac,

On behalf of South Frontenac Rides, the Sydenham Canoe Club and the Lakes and Trails Festival

Organizing Committee, we would like to thank you for your generous donation. Involvement like your is crucial to making Sydenham a healthy vibrant community. Your contribution has helped us provide a community festival open to all without restriction. We

are also able to expand our advertising to ensure that more people are aware of the event and invited to participate.

We have enclosed a copy of the flyer for the Lakes and Trails Festival. At the event, we would like

to recognize all the sponsors. If you have a logo that we could use on a display would you forward it to elbe@web. ca More information is available at the Festival web site httDS://lakesandtrailsfestival.

orff/

Once again, thank you for your support. We hope you will be able to Join us on July 15. sincerely

6^,

Rfisa-Sulherland For South Frontenac Rides

^u-^ Helen Parfitt For the Sydenham Canoe Club.

Page 127 of 129

July 15th, 2017 ^

10AMto2PM Sydenham Point Park All events and BBQ

‘/’

^Lk.vi^v\i- <^LE

Registration from 10:00 to 1:00

Walk

‘addIe

On the Lake (Bring your own Kayak/

11:oo - Guided 5K trip leaving from

Canoe, or use ours)

the P01nt’oronyourownanytime

In a Dragon Boat

10:30, 11:30, 12:30 - Instruction and paddle by the Kingston Dragon Boat Club

WiththeCataraquiCanoeClub(14K) ^ Da^mS£6133766883by Cycle

BBQ

Around the Lake

10:30 - (choice of 3 routes: 21, 32, 44 K, guided)

Cycle Skills Course, Bike Repair, Helmet Fitting

10:00 to 2:00

11:30 to 1 :45 - Community BBQ - everyone welcome!!

Prizes Thanks

Sponsors and

Organizers

Beckwith Contracting, Clinton Dentristy, Frontenac County, KFL+A Public Health, South Frontenac Township, Trailhead Outfitters, Cyclepath, Jim’s Gourmet Fries, Memory Lane Florists, Sydenham Veterinary Services, Frontenac Provincial Park, Cataraqui Conservation Authority, Trousdales General Store, Mill Street Cafe, Local Family Farms, Cataraqui Canoe Club, Linden Tree Bed & Breakfast. South Frontenac Rides, Sydenham Canoe Club Contact: lakesandtrailsfestival. net, or call 613 374 5211.

.,..,…,,,»,v,._.r—¢«rrr

‘/////r

…:/*<v—-;/////

/./r///////

///

‘,_///‘/////

///////%///’

./V////////,

‘/////////

Page 128 of 129

Page 129 of 129

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-34 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Special Council Meeting of June 6, 2017 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 6 day of June, 2017. Read a first and second time this 6 day of June, 2017. Read a third time and finally passed this 6 day of June, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.