Body: Council Type: Minutes Meeting: Regular Date: June 6, 2017 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council June, 6, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 19 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Forbes Symon, Manager of Development Services, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-19-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of June 6, 2017 be called to order at 7:01 p.m. Carried
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Resolution Resolution No. 2017-19-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council suspend the procedural rules limiting delegations to Committee of the Whole meetings and received delegations at the Council meeting of June 6, 2017. Carried
b)
Allan and Associates Auditors - 2016 Financial Statements Howard Allan reviewed the financial statements as presented. Mayor Vandewal questioned the 2% target of Council and how it compares to the .88 rate of taxation outlined in the statement. He commended staff and Council for their efforts in the audit and sound financial direction. Councillor Sutherland noted that keeping the tax rate at 2% allows for the increase in other costs associated with new development . Councillor Sleeth referred to the prudent financial management that South Frontenac has demonstrated over the years yet have been unable to obtain any funding. He asked Mr. Allan if there is anything the township can be doing differently. Howard Allan indicated that the townships getting funding are not in the same good financial position as South Frontenac.
Minutes of Council June, 6, 2017 Resolution No. 2017-19-03 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the 2016 Financial Statements be accepted as presented by Allan Chartered Accountants. Carried 6.
Public Meeting
a)
Resolution Resolution No. 2017-19-04 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT a public meeting be held to discuss planning matters related to: • Road Closure and Transfer to Scouts Canada - Concessions XII and XIII, Party of Lot 11, Loughborough District • Proposed New Road Name - Robinson Road, Part Lot 7, Concession IV, Portland District Carried
b)
Road Closure and Transfer: Scouts Canada - Concessions XII and XIII, Part of Lot 11, Loughborough Mr. Symon explained that Scouts Canada had requested that the road allowance be closed and indicated their interest in purchasing the potion that runs east and west through their land near Frontenac Park as they wish to develop their camp property and build a four season facility that would allow Scouts Canada to offer winter programming for youth. One of the proposed structures would be located on the Township-owned road allowance. There was discussion about the per square foot fee as part of the property lies within 300 feet of the lake with the remainder being bushland and it was agreed that the cost of the entire piece would be $12,266.00. There were no comments from Council or the public.
c)
Proposed New Road Name: Robinson Road Mr. Symon explained that the new road is a portion of the intersection reconfiguration in the village of Harrowsmith. The new road will be a public road approximately 150 metres to the west of the present intersection. The Public Services Committee proposed the new road be named “Robinson Road” in honour of former long serving Councillor for Portland District - Bill Robinson. Nancy Vandewal provided a written suggestion of 150th Way in honour of Canada’s 150th Birthday this year. Councillor Barbeau appreciated the suggestion of 150th Way and requested clarification on whether it would be a “road” or a “street”. Councillor McDougall supported “Robinson Road’ as Mr. Robinson had been a Korean war vet not recognized for his many years of service. The opportunity to name the parkette being created in honour of Canada’s 150th was suggested. There were no comments from the public.
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Minutes of Council June, 6, 2017 Resolution No. 2017-19-05 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT an opportunity having been provided, the public meeting be closed. Carried 7.
Approval of Minutes
a)
Minutes of the May 9, 2017 Committee of the Whole meeting Resolution No. 2017-19-06 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the May 9, 2017 Committee of the Whole meeting. Carried
b)
Minutes of the May 16, 2017 Council meeting Resolution No. 2017-19-07 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the May 16, 2017 Council meeting. Carried
c)
Minutes of the May 30, 2017 Special Council meeting Resolution No. 2017-19-08 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the Special Council meeting held May 30, 2017. Carried
Business Arising from the Minutes
a)
Notice of Motion - Subdivision and Condominium Approval Process Resolution No. 2017-19-09 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council supports the notice of motion from Councillor Sutherland to direct the Manager of Development Services to provide a report on the process for monitoring and final approval conditions placed on subdivision and condominium developments, as further outlined below: Whereas the subdivision and condominium approval process often includes conditions to address community concerns and ensure a net benefit to the Township, and Whereas respect in the community for this process rests upon the integrity of the system and faith that the conditions will be adequately met before final approval is given, and
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Minutes of Council June, 6, 2017 Whereas there is significant skepticism in the public about the Township’s and County’s ability to adequately monitor the successful completion conditions for approval of subdivision and condominiums, and Whereas Council considered hiring a consultant to review and monitor conditions of approval for ongoing projects until a Manager of Development and Planning had been hired, and Whereas a Manger of Development and Planning has been hired, Therefore, be it resolved that the Manager of Development and Planning report back to Council on the process for monitoring and final approval of conditions placed on the development of subdivisions and condominiums, including, but not limited to: • Is there adequate staff to ensure appropriate monitoring of the conditions of approval for subdivisions and condominium developments? • Outlining the procedures involved in monitoring the conditions of approval and making a recommendation back to Council. • Should the Township be charging the County for the cost of monitoring and commenting on the conditions of approval given that the County approves the conditions and gives final approval stating that the conditions have been met? • Do fees charged to developers adequately cover the Township’s costs for monitoring and commenting on the conditions? • What is the process for ensuring that conditions on consents and minor variances are adhered to? Carried 9.
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Tax Sale Extension Agreement - By-law 201730 Resolution No. 2017-19-10 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2017-30 be approved by Council authorizing an Extension Agreement between the Corporation of the Township of South Frontenac and Carol Ann Shaw with respect to the property at 94 Pero Lane, Hartington: AND THAT Council authorize the Chief Administrative Officer/Clerk to execute such agreement. Carried
b)
Lindsay Mills, Planner, re: Road Closure and Transfer: Wehlau/Robertson Concession XIII, Between Lots 6 and 7, Storrington See By-law 2017-33.
c)
Mark Segsworth, Public Works Manager, re: Harrowsmith Intersection Construction Tender The work will not be completed in 2017 therefore the shortfall will be reflected in the 2018 capital budget. Staff were asked to include expenses to date in future reports and to factor in the municipal rebate on the HST when providing updates on construction projects of this nature. Resolution No. 2017-19-11
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Minutes of Council June, 6, 2017 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the bid of Morven Construction for Tender No. PW2017-22, Harrowsmith Intersection and Roadworks along Road 38 and Wilton Rd, in the amount of $1,542,402.54, including all applicable taxes. Carried d)
Mark Segsworth, Public Works Manager, re: Weed Spraying Tender Council requested that information about roadside spraying and wild parsnip be published on the website. Resolution No. 2017-19-12 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives the report dated June 6, 2017 and release funds contained n the 2017 budget for Roadside Weed Spraying and direct staff to proceed. Carried
e)
Mark Segsworth, Public Works Manager, re: Planned Hydro Outage Battersea Area - Verbal Report Mark Segsworth explained that he has been contacted by Hydro One about an upcoming planned power outage in the Battersea/Inverary/Sunbury areas from 4:00 am to 12:00 noon, however the date has not been confirmed. Hydro One needs to advise users ten days in advance. The proposed date is June 25 for upgrades to their transmission lines. Further updates will be circulated to Council.
f)
Wayne Orr, Chief Administrative Officer, re: Change in Date for July Council Meeting Resolution No. 2017-19-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council reschedule the July 4 Council meeting to July 11, 2017. Carried
Committee Meeting Minutes
a)
Storrington District Recreation meeting held March 28, 2017
b)
Portland District Recreation meeting held February 28, 2017
c)
Portland District Recreation meeting held May 3, 2017
d)
Lakes & Trails Festival Proposal - February 1, 2017
e)
Lakes and Trails Festival meeting held March 8, 2017
f)
Lakes and Trails Festival meeting held April 12, 2017
g)
South Frontenac Rides meeting held February 20, 2017
h)
South Frontenac Rides meeting held March 20, 2017
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Minutes of Council June, 6, 2017 i)
South Frontenac Rides meeting held April 14, 2017
j)
Storrington District Recreation meeting held May 8, 2017
k)
Loughborough District Recreation meeting held May 1, 2017
l)
Corporate Services Committee meeting held April 11, 2017 Resolution No. 2017-19-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • Storrington District Recreation meetings of March 28 and May 8, 2017 • Portland District Recreation meetings of February 28 and May 3, 2017 • Lakes and Trails Festival meetings of February 1, March 8 and April 12, 2017 • South Frontenac Rides meetings of February 20, March 20 and April 14, 2017 • Loughborough District Recreation meeting of May 1, 2017 • Corporate Services Committee meeting of April 11, 2017 Carried
By-Laws
a)
By-law 2017-30 - Tax Sale Extension Agreement Resolution No. 2017-19-15 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading: • By-law 2017-30 • By-law 2017-31 • By-law 2017-32 • By-law 2017-33 Carried Resolution No. 2017-19-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-30, being a by-law to authorize an extension agreement with Carol Ann Shaw pursuant to Section 378 of the Municipal Act, 2001, be given third reading, signed and sealed. Carried
b)
By-law 2017-31 - Road Closure - Scouts Canada Resolution No. 2017-19-17 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-31, being a by-law to stop up, close and sell a portion of an unopened road allowance in Part of Lot 11 between Concessions XII and XIII, Loughborough District, be given third reading signed and sealed. Carried
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Minutes of Council June, 6, 2017 c)
By-law 2017-32 - Naming of Road - Robinson Road Resolution No. 2017-19-18 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-32, being a by-law to approve the naming of a new public road as Robinson Road, Part of Lot 7 Concession IV, Portland District, be given third reading signed and sealed. Carried
d)
By-law 2017-33 - Road Closure - Wehlau/Robertson Resolution No. 2017-19-19 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-33, being a by-law to stop up, close and sell portions of an unopened road allowance between Lots 6 and 7, Concession XIII, Storrington District, be given third reading signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
PR-RFQ1-2017 - Supply and Installation of Garage Doors at Hartington and Keeley Patrol Yards
Information Items
a)
Greg Allen, 7850 Canoe Lake Rd, re: Herbicide Spraying on our Roadsides
b)
AMO Conference - August 13 - 16, 2017 Mayor Vandewal and Councillor McDougall will be attending the AMO conference, representing the County.
c)
Sydenham Lakes & Trails Festival - July 15, 2017
d)
Signage at Ken Garrett Memorial Park
Notice of Motions - n/a
Announcements
a)
Councillor Barr notified Council of the Rideau Valley Conservation Authority’s Annual Watershed Tour to be held on June 22, 2017 starting at 8:30 am.
b)
Councillor McDougall referred to an email he received from the Bob’s and Crow Lake Association regarding financial assistance for septic tank maintenance. He will forward a copy of the email to staff and Council for review.
c)
Councillor Sleeth asked about the status of the private lane assistance program. Mark Segsworth indicated that the deadline for applying is June 9 and that a report to Council is not anticipated until late fall as invoices are usually not submitted until November.
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Minutes of Council June, 6, 2017 d)
Mayor Vandewal reminded Council of the grand opening at the park in Inverary and the playground fundraiser for Battersea Park this Saturday.
Question of Clarity (from the public on outcome of agenda items) -n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2017-34 Resolution No. 2017-19-20 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-34, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 6 day of June, 2017. Carried Resolution No. 2017-19-21 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-34, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of June, 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-19-22 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the Council meeting of June, 6, 2017 be adjourned at 8:21 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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