Body: Council Type: Minutes Meeting: Regular Date: March 6, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council March, 6, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 6 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk, Terry Gervais, Acting Fire Chief 1.
Call to Order
a)
Resolution Resolution No. 2018-06-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of March 6, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2018-06-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the March 6, 2018 agenda and approve the addition of a resolution to determine the Chair for the March 13, 2018 Committee of the Whole meeting. Carried
Scheduled Closed Session - n/a
***Recess - reconvene at 7:00 p.m. for Open Session- n/a
Public Meeting - n/a
Delegations
a)
Kevin Riley, Utilities Kingston, re: 2017 Annual Report for Sydenham Drinking Water System Kevin Riley reported that there have been no “adverse” reports, all testing remains within safe parameters. There was only one compliance issue that was administrative in nature; sampling was done too frequently as per the Ministry of the Environment guidelines. Mr. Riley noted that there will be some maintenance issues to be addressed as the plant is now ten years old. Resolution No. 2018-06-03
Minutes of Council March, 6, 2018 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council of the Township of South Frontenac receives the Utilities Kingston 2017 Annual Report for the Sydenham Water Treatment System as presented on March 6, 2018. Carried b)
Richard Allen, Manager of Economic Development, County of Frontenac, re: Update on Economic Development Richard Allen reviewed his presentation with Council that provided an update on the progress of economic development with a focus on the County Ambassador program and the initiatives for 2018. Mayor Vandewal thanked Mr. Allen for his presentation and the positive work that has been done in fostering a good working relationship with CFDC. He also noted that South Frontenac needs to define their goals for economic development and utilize the County resources to assist in the process.
c)
Terry Gervais, Acting Fire Chief, re: Interim Report on Status of Fire Services Mr. Gervais reviewed his interim report with Council noting that the driver training program and the Ontario Fire Marshal reporting are both up to date, however his review of legislative requirements is still ongoing. He noted concerns with the lack of clear defined chain of command and lines of authority and that some members or associations act on their own initiatives. He is working with township staff to put in a place a records management system to consolidate the various files, both electronic and hard copy.
Approval of Minutes
a)
February 20, 2018 Council Meeting Resolution No. 2018-06-04 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the minutes of the February 20, 2018 Council meeting. Carried
Business Arising from the Minutes
a)
OMB Costs
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Tender # PW-2018-01 - Tandem Dump Truck Resolution No. 2018-06-05 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approve the submission from Tallman Truck Centre, for Tender PW-2018-01, tandem dump truck complete with Snowplow Equipment, in the amount of $264,575.42 including HST. This price includes the base submission of $257,474.50 and the alternative snowplow controller for an additional $7,100.92. Carried
b)
Mark Segsworth, Public Works Manager, re: Tender # PW-2018-12 Accessible Entrance & Upgrade to Steps at Glendower Hall
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Minutes of Council March, 6, 2018 Resolution No. 2018-06-06 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council accept the bid from Ubcon Construction in the amount of $73,563.00, including HST, for the accessibility upgrades to the entrance and steps at Glendower Hall and that the budget shortfall be funded from the Parkland Reserve Fund. Carried c)
Wayne Orr, Chief Administrative Officer, re: 2017 Draft Financials Resolution No. 2018-06-07 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT $92,536 resulting from capital overages in roads construction be charged to the unallocated 2017 capacity line, AND THAT the remaining balance of $106,633 of the 2017 unallocated capacity line be reallocated to the roadway maintenance operating line, which will result in an overall Township operating surplus of $5,965. Carried
d)
Wayne Orr, Chief Administrative Officer, re: Comments on Proposed Fire Regulations Resolution No. 2018-06-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council direct staff to comment on the three DRAFT regulations under the Fire Protection and Prevention Act: AND THAT such comment reflect the comments and concerns raised by Acting Fire Chief Gervais as outlined in his response to the following:
- Mandatory Certification and Training for Firefighters
- Community Risk Assessments by Municipalities and
- Public Reporting Fire Regulation Carried
e)
Angela Maddocks, Deputy Clerk, re: Prince Charles Public School Playground Equipment Resolution No. 2018-06-09 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council donate $1000.00 to Prince Charles Public School for their fundraising campaign to enhance their outdoor playground equipment fund. Carried
f)
Appointment of Chair for March 13, 2018 Committee of the Whole meeting Resolution No. 2018-06-10 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council appoint Alan Revill to Chair the Committee of the Whole meeting on March 13, 2018. Carried
Committee Meeting Minutes - n/a
By-laws - n/a
Reports for Information
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Minutes of Council March, 6, 2018 a)
Tender # PW-2018-08 - Storrington Centre Renovations
b)
Tender # PW-2018-10 for Fire Hall Site Works
c)
Status of Fire Services - Interim Report
d)
Council Remuneration Council requested that staff provide a report on the impact of the 1/3 taxable portion as they were concerned about the overall remuneration decreasing. They felt that candidates for the next term of Council should have clarity on the implications.
e)
Accounts Payable and Payroll Listing
f)
Annual Repayment Limited in respect to Long-Term Debt & Financial Obligations
g)
2017 Development Charges Reporting
Information Items
a)
Joel Locklin Manager, Infrastructure Renewal Programs, re: OCIF Top Up Application Component - 2017 Intake
b)
Ministry of Community Safety & Correctional Services, re: Provincial Appointee to South Frontenac Police Services Board
c)
Jannette Amini, Manager of Legislative Services/Clerk, re: McFadden Subdivision - Approval of Revised Draft Conditions
d)
Court Decision - Township of South Frontenac and 360778 Ontario Inc (Loughborough Lake Holiday Park)
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Sutherland commended local residents and farmers on their part in bringing back the prison farms.
b)
Mayor Vandewal noted that “Gino’s Pizza” has opened up in Harrowsmith and reminded Council of the new drug store that has opened up in Inverary.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-16 Resolution No. 2018-06-11 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-16, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 6 day of March 2018. Carried
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Minutes of Council March, 6, 2018 Resolution No. 2018-06-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-16, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of March 2018. Carried 20.
Adjournment
a)
Resolution Resolution No. 2018-06-13 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the Council meeting of March 6, 2018 be adjourned at 8:45 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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