Body: Council Type: Agenda Meeting: Regular Date: May 6, 2025 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 89
Township of South Frontenac Council Meeting Agenda
TIME: DATE: PLACE:
7:00 PM, Tuesday, May 6, 2025 3910 Battersea Road/Virtual.
Meeting to Order
a)
Resolution
That the Council meeting of May 6, 2025 be called to order at ___ p.m. 2.
Roll Call
Approval of Agenda and Addendum
a)
Resolution
4-6
- That the agenda be amended to include the addendum.
- That the agenda, as amended, be approved.
Disclosure of Pecuniary Interest
Committee of the Whole “Closed Session”
a)
Resolution
That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:
- Personal matters about an identifiable individual, including municipal or local board employees.
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - South Frontenac Fire & Rescue.
- Approval of the April 8, 2025, April 15, 2025 and April 25, 2025 Committee of the Whole “Closed Meeting” minutes. b)
Personal matters about an identifiable individual, including municipal or local board employees.
c)
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
d)
Approval of the April 8, 2025, April 15, 2025 and April 25, 2025 Committee of the Whole “Closed Meeting” minutes.
e)
Resolution
That Council rise from the Committee of the Whole “Closed Meeting” without reporting. 6.
Recess (If Required)
Ceremonial Presentations
Public Meeting
Delegations
Page 2 of 89
Briefings
Reports from Administration
a)
Land Title Correction – Part of Lots 10 & 11, Concession 8 (Quarry Road)
7 - 10
That Council provide Township of South Frontenac staff with the authority to facilitate the rectification of the land title error regarding Part of Lots 10 & 11, Concession 8 as outlined in in Report Number 2025-059. b)
Updates to the Notice By-law
11 - 38
That Council approve By-law 2025-33, being “A By-law to Prescribe the Form, Manner and Times for the Provision of Notice”; That By-law 2025-33 attached to Report Number 2025-60 as Exhibit A, be given first and second reading; and That By-law 2025-33 be presented to Council for third reading. c)
2024 Capital Budget Summary & Cancellation of Projects
39 - 46
That Council approve the cancellation/closure of projects as listed in the staff report. d)
PSAB Presentation of the 2025 Budget
47 - 49
That Council approve the 2025 PSAB budget attached to Report Number 2025-063 as Exhibit A. e)
Curbside Waste Collection Contract
50 - 51
That Council approve a five year extension to Percy Snider for curbside waste collection at a rate of $120 per household for 2025, effective July 1, 2025. 12.
Reports from Advisory Committees
Information Reports
a)
Investment Update to December 31, 2024
52 - 54
b)
Expansion of Strong Mayor Powers
55 - 59
Committee of the Whole
Communications
Tabling of Documents
a)
Received from Jessica Uitvlugt, Eastern Ontario Wardens’ Caucus (EOWC), dated April 10, 2025 regarding the April 2025 newsletter.
New Business
Notice of Motions
Approval of Minutes
60 - 78
Page 3 of 89
a)
Resolution
79 - 88
That the minutes of the April 15, 2025 Council meeting and the April 25, 2025 Special Council meeting be approved. 20.
Approval of By-laws
a)
Resolution
That By-law Number (1) be given third reading. b)
Summary of By-law:
By-law 2025-33 - A By-Law to Prescribe the Form, Manner, and Times for the Provision of Notice
Closed Session (if requested)
Confirmatory By-law
a)
Resolution
89
That By-law 2025-34, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. That By-law 2025-34, being the confirmatory by-law, be given third reading, signed and sealed. 23.
Date of the Next Meeting
a)
The next Council meeting is scheduled for May 20, 2025.
Adjournment
a)
Resolution
That the Council meeting of May 6, 2025 be adjourned at ___ p.m. South Frontenac is a welcoming and thriving rural community
Page 4 of 89 Office of the Clerk 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 jthompson@southfrontenac.net Addendum – May 6, 2025 Council Meeting 11. Reports from Administration f)
Used Pumper Purchase That Council approve the funding of the purchase of the used pumper in the amount $102,764 through the Asset Investment Reserve with repayment from the Fire Equipment Reserve taking place in 2027.
Page 5 of 89
To:
Council
From:
Office of the Chief Administrative Officer
Date of Meeting:
May 6, 2025
Subject:
Used Pumper Purchase
Report Number:
2025-067
Summary The purpose of this report provides Council information of a recent purchase through GovDeals for a used pumper. Recommendation That Council approve the funding of the purchase of the used pumper in the amount $102,764 through the Asset Investment Reserve with repayment from the Fire Equipment Reserve taking place in 2027. Background On April 15th, staff came forward requesting the purchase of a pumper and a tanker for Fire Services needing immediate replacement as it did not pass its safety inspection. That same week, another pumper did not pass its safety inspection, leaving a gap at Station 6. All other fleet has now gone through its safety inspection. Discussion/Analysis In order to bring the equipment to back to its full complement as well as trying to find an economical way to do so, staff looked at opportunities through the used fleet market. Early last week, an opportunity presented itself through the auction site GovDeals, for a 2009 pumper being sold by the Town of Cobourg with bids being received until Thursday, May 1st. The truck meets all the Township’s needs. It was being used by Cobourg right up to February and was replaced based on their 15-year replacement schedule. It has had regular maintenance including under coating and has passed its annual safety inspection. The CAO authorized the Director of Emergency Services/Fire Chief to bid on this auction and had a successful bid in the amount of $86,000 + HST.
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number – 2025-067
Page 6 of 89
Financial Implications Including the GovDeals commission fees, the cost of the pumper including net HST is $92,764.42. Fire Services require additional funds for items such as decals, radio replacement. For this reason, a total of $102,764 will be allocated to this project. Staff recommend funding the purchase from the Asset Investment Reserve as a loan with repayment taking place in 2027 from the Fire Equipment Reserve. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillar: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. Notice/Consultation Director of Finance & Treasurer Director of Emergency Services & Fire Chief Attachments None. Approvals Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 7 of 89
To:
Council
From:
Office of the Clerk
Date of Meeting:
May 6, 2025
Subject:
Land Title Correction – Part of Lots 10 & 11, Concession 8 (Quarry Road)
Report Number:
2025-059
Summary The purpose of the Report is to provide Council with background information and request approval of a recommended course of action to resolve a historic land title error related to Part of Lots 10 & 11, Concession 8 (Quarry Road). Recommendation That Council provide Township of South Frontenac staff with the authority to facilitate the rectification of the land title error regarding Part of Lots 10 & 11, Concession 8 as outlined in in Report Number 2025-059. Background See below. Discussion/Analysis The property in question was acquired by the County of Frontenac around 1925, pursuant to a deed registered as Instrument No. PON8134. It is understood that Portland Township used the site regularly to conduct firefighter training and the like. There is no record of transfer between the County of Frontenac and Portland Township. Based on a review of all known records it appears that the property had only been utilized by Portland Township and not the County of Frontenac. During the next several decares and up to the present time, the Township’s (Portland and South Frontenac) fire department continued to use the property. In approximately 2020, the Township of South Frontenac became aware that they are not recorded as the registered owner of the property. Upon review of this matter, it has been determined that a land titles conversion error placed the title of the subject property to the adjacent owners of the surrounding farm lot from which this parcel originated. It is surmised that the error is due to the title deed to the property being outside of the typical 40-year search period (i.e. 1925) at the time that area properties were being administratively converted to the Land Titles system. It is the www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number – 2025-059
Page 8 of 89
understanding of staff that this situation is very common for municipal or institutional properties that are not regularly transacted. It is important to note that the neighbouring property owners have been cooperative in amicably resolving this matter and are simply interested in clarifying the title and boundaries of their own property. As the description of the property from the 1925 deed was not usable, a new reference plan of survey has been completed and deposited to accurately describe the lands in question. It has been agreed by all involved legal counsel that in order to avoid any description errors and also ensure that the physical boundaries of the lands being used by the Township of South Frontenac match the legal boundaries, the agreed-upon solution is for the property owners (who are presently recorded as the owners of all of the lands) to transfer all of the parts outlined on the R-Plan to the Township for nominal consideration. The Township of South Frontenac will then transfer back from the Township those parts that do not comprise the municipal parcel in question. A sketch outlining the proposed resolution of this matter is attached to the Report as Exhibit A. Additional information related to the proposed Reference Plan is attached to the Report as Exhibit B. It is worthy to note, that at the request of the solicitor of the neighbouring property owners, the Council of the County of Frontenac approved a resolution to confirm that the County of Frontenac does not have a present or ongoing interest in the subject property. In order to facilitate the proposed solution to this matter, approval is required from the Council of the Township of South Frontenac. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillar: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Not applicable. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number – 2025-059
Attachments Exhibit A – Sketch outlining land ownership (following correction) Approvals Submitted By:
James Thompson, Clerk Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 9 of 89
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Page 10 of 89
Page 11 of 89
To:
Council
From:
Office of the Clerk
Date of Meeting:
May 6, 2025
Subject:
Updates to the Notice By-law
Report Number:
2025-60
Summary The purpose of this report is to provide background information and recommend approval for a revised notice by-law, being “A By-law to Prescribe the Form, Manner and Times for the Provision of Notice” in the Township of South Frontenac. If approved, the proposed bylaw would repeal By-law 2016-73. Recommendation That Council approve By-law 2025-33, being “A By-law to Prescribe the Form, Manner and Times for the Provision of Notice”; That By-law 2025-33 attached to Report Number 2025-60 as Exhibit A, be given first and second reading; and That By-law 2025-33 be presented to Council for third reading. Background The Municipal Act, 2001 (The Act) provides that a municipality shall adopt and maintain policies respecting the circumstances in which the municipality shall provide notice to the public, including the form, manner and times notice shall be given. In 2016, Council approved By-law 2016-73, attached to the Report as Exhibit B, which is the current by-law regulating the form, manner and times for the provision of public notice. The by-law serves as a consolidation of several pieces of legislation with respect to the provision of notice and captures regulations at all levels of government. It was determined that a new by-law was necessary to capture the many changes in legislation that have occurred since 2016 and to reflect current and best practices within the Township and from several other municipalities’ Notice Provision by-laws. Discussion/Analysis The Municipal Act, 2001 is prescriptive in certain instances regarding the form, manner and content of public notice respecting the various municipal powers, however in most cases The Act simply provides in general terms that the municipality shall provide notice. Since www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-60
Page 12 of 89
the Township of South Frontenac upholds high standards for accountability and transparency, it is through this lens that the notice by-law is being presented. This by-law is not a comprehensive capture of notice requirements in any and all legislation including the Municipal Act and the Planning Act, however the circumstances which are not captured in this by-law either occur rarely or infrequently or are prescriptive in the respective legislation whereby the legislation provides adequate minimum standards for the provision of notice. Conversely, this by-law does intend to reference all Township by-laws which provide notice procedures and may require updating from time to time to align with by-laws which require amendments or as new by-laws emerge. Staff also recognize that any policy change or amendment outside of the scope of this bylaw which has a potential significant impact to residents would require meaningful public consultation and would extend above and beyond the requirements in the proposed by-law. The principles of public engagement and consultation are applied separately and should not be conflated with the notice requirements contained herein, although similar methods of form, manner and content would be used. The following provides a high-level summary of changes to the draft by-law, attached to this report as Exhibit A. The summary below is not inclusive of minor amendments or housekeeping changes and is meant to capture the significant additions, revisions, and omissions. Section 1 – Definitions The definitions of newspaper and website were included to provide specifications on the manner of publication for each media type. The Township website news section will be changed from “News” to “Public Notices and News” to organize the information presented to the public. Section 2 – General The General section was expanded to include the minimum standards regarding the form of notice, which includes the subject matter and other pertinent information and applies to the schedules where noted. In an effort to eliminate confusion and to increase transparency, the section now also includes additional provisions regarding notices posted to the website and specific language regarding the timing of notice. The Emergency Provision section in the current by-law was absorbed into the general section of the draft by-law and was reworded to reflect current legislation. Schedules: The schedules are generally drafted to lay out the requirements under the headings of Content, Manner, and Timing of notice as required by the Municipal Act. The content of notice within the schedules includes any requirement that is beyond the scope of what is laid out in Section 2 (General). For example, notice related to highway closings must include location and mapping information. The timing of notice was amended from four weeks to twenty days in advance of the public meeting. The justification for this change was due in part to the volume of news and public www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-60
Page 13 of 89
notices that are posted to the page, and the need to ensure that the timing reflects the relevancy of the information. Additionally, the timing of the newspaper publication aligns with the twenty-day period. The publications are released on Thursdays which is considered as “day one” of the notice period. The Tuesday of the Council meeting would be the twentieth day, and this allows for three full weeks of newspaper publications and a minimum of twenty days on the Township website. These are minimum standards and can be expanded on as is warranted or as the Clerk deems necessary. Schedules Added: Schedule B was added to the draft by-law to outline the notice provisions of the unopened road allowance transfers and closures in accordance with By-law 2024-66, “A By-Law to Establish Unopened Road Allowance Policies”. Schedule G was also an addition to the draft by-law with respect to Committee member appointments to provide for the notice provisions in relation to advertising for vacant positions on Township committees. Schedules Removed: Sewage System or Consumption of Water was removed due to redundancy as the schedule regarding Fees and Charges prescribes the notice requirements related to imposing any fee or charge. Development applications was removed due the prescriptive legislative requirements for notice outlined in the Planning Act. Licensing By-law was removed as it does not pertain to the Township since the Township does not currently have a business licensing by-law. Should the Township choose to enact a by-law that imposes fees or charges, policy changes, or results in impacts to its residents, the standard practice of hosting meaningful public engagement prior to the enactment of the by-law would apply. Budget Delegations was removed as facilitating budget delegations is a practice which is captured by public engagement principles rather than public notice requirements. The Township will continue to host budget delegations and engage with the public as per standard practice. The Financial Statements schedule was removed as there are prescriptive requirements in The Municipal Act for posting financial statements, and these would not fall under the scope of public notice. Example of Public Engagement: South Frontenac Township is exploring ways to enhance the historic and recreational value of Bellrock Mill Park and Petworth Mill Park. Your feedback is valuable in shaping the future of our parks. Please take a few minutes to share your thoughts and ideas. The surveys will close February 28.
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-60
Page 14 of 89
Example of Public Notice: The Council of The Township of South Frontenac will host a public meeting on April 15, 2025, at 7:00 pm regarding the Bellrock and Petworth Mills Concept Plans. Members of the public may review the agenda on the Council meeting agenda page. Register to participate in the meetings via Zoom - Zoom meeting link. Inperson attendance shall be at the Storrington Centre, 3910 Battersea Road. Residents may contact the Clerk, James Thompson at jthompson@southfrontenac.net or by phone at 613-376-3027, for more information. Any written comments should be submitted to the Clerk by April 14, 2025, at 2:00 pm. This example demonstrates the general requirements for the content of public notice, including the date, time, and location of the meeting including information related to hybrid participation, where additional information can be obtained (Council agenda), the purpose of the meeting, how to provide written submissions including the contact name and a deadline. Financial Implications Not applicable to this report. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillars: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Kyle Bolton, Director of Public Services Troy Dunlop, Manager of Engineering and Capital Projects Township Solicitor Attachments Exhibit A – By-law 2025-33 www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-60
Exhibit B – By-law 2016-73 Approvals Prepared By: Heather Woodland Submitted By:
James Thompson, Clerk Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 15 of 89
Page 16 of 89 Township of South Frontenac By-Law Number 2025-33 Page 1 of 10 By-Law Number 2025-33 A By-Law to Prescribe the Form, Manner, and Times for the Provision of Notice Whereas Section 270(1) of the Municipal Act, 2001, S.O. 2001 as amended (The Act) provides that a municipality shall adopt and maintain a policy with respect to the circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times notice shall be given; Whereas Council wishes to establish the form, manner and timeline for giving reasonable notice; and Whereas it is deemed advisable to set out the minimum notice requirements for specific actions; Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows: 1.0
Definitions:
In this by-law: “Council” means the Council of the Corporation of the Township of South Frontenac “Clerk” means the Clerk of the Township of South Frontenac, or their alternate “Newspaper” means a document that: a)
is, in the opinion of the Clerk, of sufficiently general circulation in the area to which the proposed by-law would apply to give the public reasonable notice of the meeting; and
b)
consists primarily of news of current events of general interest and having general circulation in the Township
“Website” means the website administered by the Corporation of the Township of South Frontenac 2.0
General
2.1 Notice to the public shall be provided in the circumstances and in the form, manner, and times as follows: a)
For the specific events addressed in schedules (A) through (G) attached hereto and forming part of this By-law, notice shall be provided as set out in those schedules and such notice shall be deemed to be reasonable notice to the public;
b)
Where a notice is required under any Act or Regulation but is not provided for specifically in this By-law, the notice must be provided in the form, manner and times as required by the Act or Regulations;
c)
Where a notice is required by another by-law, but not provided for specifically in this By-law, the notice must be provided in the form, manner and times as set out in the said by-law;
d)
If directed by Council, in the form, manner and times as specified by Council;
•
Unless otherwise prescribed, the manner of public notice shall at a minimum be posted on the Township website and published in the newspaper weekly for a minimum of twenty days in advance of the public meeting or the matter being tabled for consideration; and
e)
Unless otherwise prescribed, the form of public notice shall include the following information in addition to the information outlined in schedules (A)
Page 17 of 89 Township of South Frontenac By-Law Number 2025-33 Page 2 of 10 through (G) to this by-law: i.
The date time and location of the meeting, including information related to hybrid participation;
ii.
Where additional information can be obtained;
iii.
The purpose of the meeting which notice is required to be given or the purpose and effect of the proposed action; and
iv.
Where written submissions to Council may be made, or where delegations for the purpose of providing a verbal submission to Council can be registered, the name and title of the person to whom they are to be sent, including the address of the official and the deadline for receipt of the submission; and
v.
A notice of collection which includes information about the collection, use and disclosure of information within written and verbal submissions.
2.2 No additional notice shall be required for subsequent meetings where a matter has been deferred or referred to a subsequent meeting by the Council or Committee of Council. 2.3 Nothing in this by-law shall prevent the Clerk from using more comprehensive methods of providing notice or a longer notice period if, in the opinion of the Clerk, it is deemed necessary and reasonable in the circumstances. 2.4 All references to “days” are to calendar days, including Saturdays, Sundays and holidays, except as otherwise specifically provided. 2.4.1 The first day of notice shall begin on the first day of publication in the newspaper. 2.5 Notice posted on the Township website is deemed sufficiently given even if the website is not accessible for all or any portion of the notice posting period. 2.6 Notice posted on the Township website shall at a minimum be posted in the “Public Notices – News” section of the website. 2.7 No notice is required under the provisions of this by-law where Council considers a matter in a meeting closed to the public pursuant to the Municipal Act. 2.8 The requirements of this by-law may be waived by the Clerk in consultation with the Mayor, where:
a)
A matter arises that is considered to be or an urgent time sensitive nature; or
b)
A matter arises which could affect the health or well-being of the residents of the Township of South Frontenac; or
c)
a State of Emergency is declared under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended or replaced from time to time, or is so declared by a provincial ministry.
Repeal
3.0 By-law 2016-73 is hereby repealed.
Given First and Second Readings: Tuesday, May 6, 2025 Given Third Reading and Passed: Tuesday, May 6, 2025
Page 18 of 89 Township of South Frontenac By-Law Number 2025-33 Page 3 of 10
James Thompson, Clerk
Ron Vandewal, Mayor
Page 19 of 89 Township of South Frontenac By-Law Number 2025-33 Page 4 of 10 Schedule A to By-Law 2025-33 Procedures for Notice – Highway Closings In addition to the provisions in Section 2.1 of this By-law, the following shall apply before passing a by-law for permanently closing a highway: Content of Notice: •
An explanation of the highway closing including location and mapping.
Manner of Notice: •
Posted on site in the most public place or in the immediate neighbourhood of the proposed closure.
•
Mail to ratepayers fronting the highway proposed for closure.
•
Notice to abutting municipality/upper tier municipality if applicable.
•
Public meeting to consider the by-law.
Timing of Notice: •
Twenty days in advance of the public meeting.
Page 20 of 89 Township of South Frontenac By-Law Number 2025-33 Page 5 of 10 Schedule B to By-Law 2025-33 Procedures for Notice – Unopened Road Allowance The provisions for Notice regarding requests with respect to unopened road allowances in the Township of South Frontenac shall be in accordance with By-law 2024-66, “A By-Law to Establish Unopened Road Allowance Policies”. (Township of South Frontenac By-law 2024-66)
Page 21 of 89 Township of South Frontenac By-Law Number 2025-33 Page 6 of 10 Schedule C to By-Law 2025-33 Procedures for Notice – Naming of Highways or Private Roads In addition to the provisions in Section 2.1 of this By-law, the following shall apply before the renaming of a highway or private road or the naming of a private road where the proposed name is not contained within the preapproved list in accordance with By-law 2015-60: Content of Notice: •
An explanation of the proposed name including location of the highway and mapping.
Manner of Notice: •
Posted on site in the most public place or in the immediate neighbourhood of the proposed highway.
•
Prepaid mail to ratepayers fronting the highway or private road proposed for naming. If the number of ratepayers is greater than 24, the notice in the newspaper and website is sufficient.
•
Public meeting to consider the by-law.
Timing of Notice: •
Twenty days in advance of the public meeting, if required.
(Township of South Frontenac By-law 2015-60)
Page 22 of 89 Township of South Frontenac By-Law Number 2025-33 Page 7 of 10 Schedule D to By-Law 2025-33 Procedures for Notice – Sale of Township Land The provisions for Notice regarding the sale of real property in the Township of South Frontenac shall be in accordance with By-law 1999-25, “A By-Law to Establish Procedures Governing the Sale of Real Property in the Township of South Frontenac”. (Township of South Frontenac By-law 1999-25)
Page 23 of 89 Township of South Frontenac By-Law Number 2025-33 Page 8 of 10 Schedule E to By-Law 2025-33 Procedures for Notice – Fees and Charges By-law In addition to the provisions in Section 2.1 of this By-law, the following shall apply before passing a by-law imposing a fee or charge: Content of Notice: •
Notice to advise of a meeting to consider the enactment of new fees or charges or revisions to the existing fees or charges outside of annual adjustments prescribed in the Fees and Charges By-law.
•
Notice shall include a description of any new fees or charges which were not in effect on the day of the notice.
•
A description of the activity, amount and rationale for imposing the fee or charge.
Manner of Notice: •
Public meeting to consider the by-law.
Timing of Notice: •
Twenty days in advance of the public meeting.
Page 24 of 89 Township of South Frontenac By-Law Number 2025-33 Page 9 of 10 Schedule F to By-Law 2025-33 Procedures for Notice – Council Procedural By-law In addition to the provisions in Section 2.1 of this By-law, the following shall apply before passing a Council Procedural By-law: Content of Notice: •
Notice to advise of a public meeting to consider the enactment of a new Council Procedure By-law or revisions to the existing Council Procedure By-law.
Manner of Notice: •
Public meeting to consider the by-law.
Timing of Notice: •
Twenty days in advance of the public meeting.
(Township of South Frontenac By-law 2025-21)
Page 25 of 89 Township of South Frontenac By-Law Number 2025-33 Page 10 of 10 Schedule G to By-Law 2025-33 Procedures for Notice – Committee Member Appointments In addition to the provisions in Section 2.1 of this By-law and in accordance with Township of South Frontenac By-law 2025-21, the following shall apply for advertising for vacant positions on Township Committees as outlined in Township of South Frontenac By-law 2023-04, “Committee By-law”: Content of Notice: •
Criteria to serve on a Committee.
•
The term of appointment.
•
Information regarding Committee mandate and number of available positions.
•
Information regarding application process.
Manner of Notice: •
As per Section 2.1.
Timing of Notice: •
Twenty days in advance of the deadline for receiving applications.
(Township of South Frontenac By-law 2023-04) (Township of South Frontenac By-law 2025-21)
Page 26 of 89
TOWNSHIPOF SOUTH FRONTENAC BY-LAW2016-73 A BY-LAWTO PRESCRIBETHE FORM AND MANNERAND TIMES FOR THE PROVISIONOF NOTICE WHEREAS Council wishes to establish the form, manner and time line for giving reasonable notice;
ANDWHEREASit is deemed advisable to set out the minimum notice requirements for specific actions;
NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows:
DEFINITIONS: . In this by-law:
“Council” means the Council of the Corporation of the Township of South Frontenac
“Clerk” means the Clerk of the Township of South Frontenac “Deputy Clerk” means the Deputy Clerk of the Township of South Frontenac “Notice” means a written or printed notification/announcement provided in a form and in the manner and at the times that Council considers adequate and reasonable
“Published” means printed in a daily or weekly newspapers) that, in the opinion of the Clerk, has such circulation within the municipality as to provide a reasonable notice to those affected thereby and/or posted on the township website and “publication” has a corresponding meaning. GENERAL
That Schedules 1-11 attached hereto and forming part ofthis by-laware adopted as reasonable notice to the public
Where separate by-laws have been enacted the notice provisions set out in such by-laws shall prevail.
No notice shall be required under this by-law, where the provision of notice will interfere with the ability of Council to conduct business with respect to a matter permitted for a closed session of Council.
Nothing in this by-law shall prevent the Clerk from using more comprehensive methods of providing notice or a longer notice period.
Where notice of intention to pass a by-law or notice of a public meeting is required to be given and the time frame for such notice is not already prescribed in an Act, or its Regulations, or otherwise addressed in this by-law, notice shall
be given at least once, no less than fourteen days priorto the proposed activityto be undertaken.
EMERGENCYPROVISION 7. If a matter arises, which in the opinion of the ChiefAdministrative Officer, in consultation with the Mayor, is considered to be of an urgent time sensitive nature, or which could affect the health or well-being of the residents of the Township of South Frontenac, or if a State of Emergency is declared, or if so
advised bya Provincial Ministry, the notice requirements ofthis by-law may be waived and the Clerk shall make his/her best efforts to provide as much notice as is reasonable under the circumstances. Council shall, as soon as it is practical, be advised of such decision.
Page 27 of 89
VALIDITY 8. It is declared that, notwitnstanding that any part or parts of this by-law, or sections thereof, may be found by any court of law to be invalid or illegal or beyond the powerof the Township to enact, such part or parts thereof shall be deemed to be severable and that all other parts or sections of this by-law are separate and independent therefrom and enacted as such.
REPEAL 9.
By-laws 2002-92, 2002-100, 2004-33 are hereby repealed.
EFFECTIVE DATE
- This by-law shall come into force and take effect on the 1st day of January
Dated at the Township of South Frontenac this 6th day of December, 2016. Read and first and second time this 6th day of December, 2016; Read a third time and finally passed this 6th day of December, 2016.
^ Ron Vandewal, Mayor
Pte/Chief Administrative Officer
Page 28 of 89
Schedule “1” to By-law 2016-73
Procedures for Notice - HighwayClosings
Before passing a By-lawfor permanently closing a highway, the municipality shall give public notice of its intention to pass the By-law Content of Notice
. .
.
Explanation of road closing, including location and mapping Date/Time/Place of public meeting for consideration of by-law
Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered
. Address whereto respond with comments priorto the public meeting . .
Contact information for the Administration Office Clerk or Deputy Clerk’s Name/Title
Manner of Notice
Thefulhiotice shall be published at least four weeks in advance of the meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banner advertising directing readers to the websitefourweeks in advance ofthe meeting. A subsequent notice shall be published one week in advance of the meeting.
Posted on site for at least four weeks in the most public place or in the immediate neighbourhood of the proposed closure
Notice to all ratepayers fronting the highway by prepaid mail, mailed four weeks in advance of the meeting.
Notice to abutting municipality/upper tier municipality if applicable.
Page 29 of 89
Schedule “2"to By-law2016-73 Procedures for Notice - Private Road Closings
If the municipality requires the owner of any land to permanently close up any private road, entrance, gate or other structure that is constructed or is being used as a means of access to a controlled-access highway or other highway in contravention of a by-law, it shall give notice to the owners of the land personally or by prepaid registered mail to the last known address of the owner. Content of Notice
. .
Explanation of private road closing, including location and mapping Date/Time/Place of public meeting for consideration of By-law
.
Written comments and/orverbal comments will be considered at a public meeting where By-law is to be considered
.
Address where to respond with comments prior to the public meeting
.
Contact information for the Administration Office
.
Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The full notice shall be published at least fourweeks in advanceofthe meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising directing readers to the website four weeks in advance of the meeting. A
subsequent notice shall be published one week in advance ofthe meeting. 3. Posted on site for at least four weeks in the most public place or in the immediate neighbourhood of the proposed closure
Notice to all ratepayers fronting the private road by prepaid mail mailed four weeks in advance of the meeting.
Notice to abutting municipality/upper tier municipality if applicable.
Page 30 of 89
Schedule “3” to By-law2016-73 Procedures for Notice - Naming Highways
Before passing a By-law to name a highway, private lane, private road, changing the name of a highway or adding additional names to the adopted list of acceptable names. The municipality shall give notice of its intention to pass the by-law. Content of Notice
. .
.
Explanation of proposed name including location and mapping Date/Time/Place of public meeting for consideration of by-law
Written comments and/orverbal comments will be considered at a public meeting where By-law is to be considered
.
Address where to respond with comments prior to the public meeting
. .
Contact information for the Administration Office Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The full notice shall be published at least fourweeks in advance of the meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising directing readersto the websitefourweeks in advance ofthe meeting. A subsequent notice shall be published one week in advance ofthe meeting.
Posted on site for at least four weeks in the most public place or in the immediate neighbourhood.
- Where changing the name of a road or lane, notice to all ratepayers fronting the road or lane by prepaid mail, mailed fourweeks in advance ofthe meeting.
- Notice to abutting municipality/upper tier municipality if applicable.
- If the number of properties affected by the name change is greater than 25, notice
will only be in the form ofadvertisement in the local newspaper, having general circulation in the Municipality
Page 31 of 89
Schedule “4” to By-law 2016-73 Procedures for Notice - Licensing By-law
Before passing a licensing by-law, the municipality will hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter; and ensure that notice of the public meeting is given. Content of Notice
.
Explanation of licensing by-law
.
Date/Time/Place of public meeting for consideration of by-law
.
Written comments and/orverbal comments will be considered at a public meeting where By-law is to be considered
.
Address where to respond with comments prior to the public meeting
. .
Contact information for the Administration Office Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The full notice shall be published at least fourweeks in advance of the meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising directing readersto the websitefourweeks in advanceofthe meeting. A subsequent notice shall be published one week in advanceofthe meeting.
Where there are less than 10 licenses, notice shall be mailed to the last address as indicated on the previous license.
Page 32 of 89
Schedule “5” to By-law 2016-73 Procedures for Notice - Procedure By-law
Before passing or amending the procedural by-law the municipality will give notice of its intention to pass the by-law. Content of Notice
.
Explanation of procedure by-law
.
Date/Time/Place of public meeting for consideration of by-law
.
Written comments and/orverbal comments will be considered at a public meeting where By-law is to be considered
.
Address where to respond with comments prior to the public meeting
.
Contact information for the Administration Office
.
Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The full notice shall be published at leastfourweeks in advance ofthe meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising directing readers to the website four weeks in advance of the meeting. A
subsequent notice shall be published one week in advance ofthe meeting.
Page 33 of 89
Schedule “6” to By-law2016-73 Procedures for Notice - Sale of Municipal Land
Before selling any land, the municipality and local board shall give notice to the public of the proposed sale. Content of Notice
. . .
Explanation of municipal land sale, including location and mapping Date/Time/Place of public meeting for consideration of by-law Written comments and/or verbal comments will be considered at a public meeting where By-law is to be considered
.
Address where to respond with comments prior to the public meeting
.
Contact information for the Administration Office
.
Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The full notice shall be published at least four weeks in advance of the meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banner advertising directing readersto the websitefourweeks in advance ofthe meeting. A subsequent notice shall be published one week in advance ofthe meeting.
Posted on site for at least four weeks on the most prominent place on the property or immediate neighbourhood of the proposed sale.
Page 34 of 89
Schedule “7” to By-law 2016-73 Procedures for Notice - Budget Delegations
Before debating the budget Council will receive delegations and/orwhtten comments from the public. Content of Notice
.
Explanation of budget process
.
Date/Time/Place and process for budget delegations
. .
Written comments and/or verbal comments will be considered Contact information for the Administration Office
.
Clerk or Deputy Clerk’s Name/Title
Manner of Notice
- The full notice shall be published at least four weeks in advance of the
Committee ofthe Whole meeting following the budget beingtabled on the Township website.
- A summary ofthe Notice shall be published in the weekly banner advertising directing readersto the websitefourweeks in advance ofthe meeting.
Page 35 of 89
Schedule “8"to By-law 2016-73 Procedures for Notice - Financial Statements
Within 60 daysafter receiving the audited financial statements ofthe municipality forthe previous year, the treasurer of the municipality shall publish in a newspaper having general circulation in the municipality (i) a copy of the audited financial statements, the notes to the financial statements, the auditor’s report and the tax rate information for the current and previous year as contained in the financial review, or (ii) a notice that the
information described in sub clause (i) will be made available at no cost to the taxpayer or resident of the municipality upon request; and may provide the information described in sub clause (a)(i) or (ii) (2) to such persons and in such other manner as the treasurer considers appropriate.
Manner of Notice
- The full statements shall be published on the Township website.
- A summary of the Notice shall be published twice on alternative weeks in the
weekly banneradvertising, directing readers to the website.
Page 36 of 89
Schedule “9” to By-law2016-73 Procedures for Notice - Sewage System or Consumption of Water Before passing a by-law imposing a fee or charge, the municipality shall hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter. Content of Notice:
.
Explanation of by-law imposing fee or charge
.
Set outthe detailed information available at no cost to any memberofthe public upon request. Said information shall include:
.
A description of the service or activity or other matter for which the fee or charge is being imposed
.
An estimate of the costs of providing the sewage system or the water system, in respect of which the fee or charge is being imposed.
.
The amount of the fee or charge; and
.
. The rationale for imposing the fee or charge. Date/Time/Place of public meeting for consideration of the by-law
.
Witten comments and/orverbal comments will be considered at the public
.
meeting where By-law is to be considered. Contact information for the Administration Office/where documents can be obtained
.
Clerk or Deputy Clerk’s NameH’itle
Manner of Notice
The fuHnotice shall be published at least four weeks in advance of the meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising
directing readers to the website four weeks in advance of the meeting. A subsequent notice shall be published one week in advance ofthe meeting.
Sent by prepaid registered mail to each property owneraffected bythe municipal sewage system or water system, which may be determined by the resolution of Council.
Notice by prepaid mail at least 21 days priorto the public meeting to every person or organization that has within five years before the day of the public meeting given the Clerk of the municipality or secretary of the Local Board, as
the case may be, a written request for notice of the passing of the by-law containing a return address
Page 37 of 89
Schedule “10"to By-law2016-73 Procedures for Notice- Fees or Charges Before passing a by-law imposing a fee or charge, the municipality shall hold at least one public meeting at which any person who attends has an opportunity to make representation with respect to the matter. Content of Notice:
.
Set out the intention ofthe municipality to pass the by-law and whether the bylawwould impose anyfee or chargewhichwas not in effect on the day ofthe notice is given or change any fee or charge which was in force on the day the notice is given.
.
Set out that detailed information will be made available at no cost to any member of the public upon request. Said information shall include:
.
A description of the service or activity or other matter for which the fee or
.
charge is being imposed The amount of the fee or charge; and
.
The rationale for imposing the fee or charge.
. .
Date/Time/Place of public meeting for consideration ofthe by-law Witten comments and/or verbal comments will be considered at the public
.
meeting where By-law is to be considered. Contact information for the Administration Office/where documents can be obtained
.
Clerk or Deputy Clerk’s Name/Title
Manner of Notice
The fulhnotice shall be published at least fourweeks in advance ofthe meeting on the Township website.
A summary ofthe Notice shall be published in the weekly banneradvertising directing readers to the website four weeks in advance ofthe meeting. A
subsequent notice shall be published one week in advance ofthe meeting.
Page 38 of 89
Schedule “11"to By-law2016-73 Proceduresfor Notice - Development
In addition to the requirements as set out in the Planning Act, the municipality shall: For any subdivision or plan of condominium greater than 3 units:
Bring to the attention of the public through a presentation to the Committee of
the Whole any proposal for subdivision or plan of condominium greater than 3 units, after the developer has completed the pre consultation phase. This shall occur no later than 30 days before the notice for a statutory public meeting
Provide six calendar weeks’ notice of the statutory public meeting through the regulated means of advertising
Have the developer install, at their expense, a durable sign, notifying the community of the public meeting at least six weeks in advance of the meeting date.
Ensure that the sign for the proposed development is in a visible location at the edge of the property on the road abutting the property. The developer is to remove the signage 30 days after the public meeting. Ensure that the sign shall be at least 1 metre by 1.2 metres in size and contain the information specified by the Planning Department
Have the developer provide photographic evidence that the sign is erected on the date required.
Advertise a summary ofthe Notice in the weekly banneradvertising directing readers to the website six weeks in advance of the meeting. A subsequent notice shall be published three weeks in advance and again one week in advance of the meeting.
Page 39 of 89
To:
Council
From:
Director of Finance & Treasurer
Date of Meeting:
Tuesday, May 6, 2025
Subject:
2024 Capital Budget Summary & Cancellation of Projects
Report Number:
2025-062
Summary This report provides a financial summary of the 2024 Capital Budget as well as projected year end project statuses. Based on this information, select projects are requested to be cancelled/closed. Recommendation That Council approve the cancellation/closure of projects as listed in the staff report. Background Attached in Exhibit A is the 2024 Capital budget listing of all projects including any prior year carryovers. The report provides updated actuals to December 31st, 2024 and any budget variances. A year-end status column is also included to provide an update on the project and whether it is anticipated to be completed or carried over, or in some circumstances, proposed to be cancelled. This status is based on the physical work being completed regardless of the timing of receiving invoices on the project. Discussion/Analysis Below is the listing of projects identified to be cancelled from the 2024 budget year including prior year carryovers. Project #
Project Name
23-60
Verona Medical Clinic (Construction 2nd Floor Accessible Entrance) Radio Communications Study
24-18
Budget Amount $30,000 $10,000
Cancellation Reason Medical clinic confirmedproject is not a priority at this time. Assessment / proposal to be brought forward in future years.
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-062
Page 40 of 89
Financial Implications The total unspent budget amount of the requested projects to be cancelled/closed is $40,000. Funding for these projects were from the following reserves: $30,000 – Facilities Reserve $10,000 – Taxation The unused funds will remain in the respective reserves. In addition, from the Fleet, Road, and Bridge projects completed in 2024 there was approximately $970,000 in savings which will also remain in their respective reserves. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •
Pillars: Sustainable Long-Term Prosperity
Climate Considerations ☒ Not applicable to this report. Attachments Exhibit A – 2024 Capital Budget Status Approvals Prepared By: Kyle Griese, Financial Analyst Submitted By:
Stephanie Kuca, Director of Finance & Treasurer Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 1 of 6
2024 Capital Project Number
19-06 20-02 22-04 22-05 22-06 22-47 23-03 23-10 22-02 23-12 23-94 24-01 24-03 24-04 24-05 24-85
Project Description CORPORATE SERVICES Asset Management Software & Document Update Budgeting software incl reporting, self serve and metrics LiDar Imagery Digital Modernization & Workflow Improvement Senior & Affordable Housing Payroll Digitization Climate Change Adaption / Mitigation Strategy Audio Visual System - Council Chambers and Backup Gateway Signage -2022 - 2025 Wayfinding Sign Fabrication and Installation - 2023 - 2025 Stage Coach Road Property Website Redesign Cloud Server Records Management 14 Island Lake Dam Refurbishment Road 38 - Hartington Property subtotal FIRE
Total Project
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)
2024 Actuals
Variance
Year End Status
22,021 50,000 16,000 157,680 225,900 80,460 59,123 84,000 220,000 800,000 525,000 33,190 85,000 100,000 200,000 350,000 3,008,373
5,830 10,276 79,615 225,900 33,600 59,123 84,000 166,666 533,334 515,000 33,190 85,000 100,000 200,000 350,000 2,481,533
113,443 2,290 60,180 85,767 224,110 142,119 534,298 20,421 90,815 97,418 200,000 366,269 1,937,129
Complete 5,830 Carryover 10,276 Complete 79,615 Carryover 112,457 Carryover 31,310 Carryover 1,058 Carryover 1,767 Complete 57,444 Complete 391,215 Carryover 19,298 Complete 12,769 Complete 5,815 Complete 2,582 Complete Complete 16,269 Complete 544,404
22-07
16ft 40HP Aluminum - Marine Unit
75,000
75,000
68,763
6,237 Carryover
23-01 23-22 23-23 23-24 23-25
VFF Recruitment Community Risk Assessment / Master Fire Plan Hose and Appliances Bunker Gear Replacement Ice Water Rescue Equipment Renewal
137,000 55,000 20,000 25,000 54,000
11,245 55,000 1,470 6,325 54,000
3,534 20,000 3,097 8,928 2,494
7,711 Complete 35,000 Carryover 1,627 Complete 2,603 Complete 51,506 Carryover
Page 41 of 89
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 2 of 6
2024 Capital Project Number 24-14 24-11 24-12 24-13 24-15 24-16 24-17 24-18 24-19
23-71 23-77 24-21 24-22 24-23 24-24 24-25 24-26
Pumper Replacement Hoses and Appliances Electric Portable Fans Vehicle Replacement Gas Detectors & Docking Stations Mobile Gear Racks - Station 5 & 7 Specialized Equipment for Squads Radio Communications Study Tanker 351 Replacement subtotal PUBLIC SERVICES FLEET Tandem Dump Truck/Plow Snow Blower Attachment Tandem Plow Truck Tandem Roller-Pro Truck Two (2) 1-Ton Trucks with plow and sander attachments 1-Ton Truck with Dump Box and power lift Front Broom Attachment AVL - Light Duty Installs subtotal ROADS INFRASTRUCTURE Fish Creek Road Bridge Notre Dame Sidewalk Design Road 38/Boyce Road Sidewalk Design Streetlights (includes 18-17/19-14/20-20) / Streetlight Program 12th Con Bridge (B32) Repair Eagle Creek Culvert (B31) Design
Total Project
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)
2024 Actuals
Variance
Year End Status
559,675 18,000 30,000 75,000 40,000 18,000 20,000 10,000 100,000 1,236,675
18,000 30,000 75,000 40,000 18,000 20,000 10,000 100,000 514,040
8,279 16,445 28,411 70,940 31,142 18,844 13,062 293,938
8,279 Complete 1,555 Complete 1,589 Complete 4,060 Carryover 8,858 Carryover 844 Complete 6,938 Carryover 10,000 Cancelled 100,000 Carryover 220,101
430,000 40,000 430,000 615,000 230,000 120,000 40,000 20,000 1,925,000
430,000 40,000 430,000 615,000 230,000 120,000 40,000 20,000 1,925,000
223,389 39,636 223,389 213,310 215,424 126,497 40,583 17,248 1,099,476
206,611 Carryover 364 Complete 206,611 Carryover 401,690 Carryover 14,577 Complete 6,497 Complete 583 Complete 2,752 Complete 825,524
1,550,000 29,500 14,800 190,000 88,500 50,000
1,476,377 26,810 13,331 121,545 84,277 32,739
45,551 12,472 10,268 97,377 10,378
1,430,826 Carryover 14,338 Carryover 3,063 Carryover 121,545 Complete 13,100 Complete 22,361 Carryover
Page 42 of 89
19-R05 23-91 23-92 21-R08 22-17 22-18
Project Description
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 3 of 6
2024 Capital Project Number
Opinicon Road Culvert (C12) Buck Lake Accident Shale Road Culvert Design Bracken Culvert Claire Road Culvert Design Transportation Master Plan Bedford Road Greenfield Road Ormsbee Road Perth Road Pleasant Valley Municipal Drain - Drainage Act Maintenance Gravel Road Granular Renewal Road 38 Preliminary Design Arterial Reserve (Road 38 - Reserve Transfer) Microsurfacing - Bellrock Road Orser Road Spooner Road Kerr Road Tom Watson Road Devil Lake Road Surface Treatment (LCB) Preservation Sydenham Lake Bridge and Dam Long Swamp Bridge Study Craig Road Westport Road Florida Road Pavement Condition Assessment Updates subtotal
Total Project 859,300 106,687 20,000 549,200 18,000 125,000 1,453,600 219,100 828,800 530,500 35,250 300,000 220,000 2,450,000 495,000 157,500 39,100 161,500 124,400 346,600 905,207 534,000 35,000 54,900 10,800 9,300 25,000 12,536,545
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS) 829,212 106,687 4,075 528,543 12,658 125,000 1,440,951 216,505 825,371 525,259 30,664 50,504 149,785 2,450,000 495,000 157,500 39,100 161,500 124,400 346,600 905,207 534,000 35,000 54,900 10,800 9,300 25,000 11,948,599
2024 Actuals 823,759 118,836 4,732 436,342 13,994 1,137,405 143,330 654,349 456,802 16,548 51,560 76,485 2,450,000 512,496 137,418 34,288 148,026 110,202 317,014 849,447 419,001 9,000 53,964 13,615 7,123 1,995 9,173,778
Variance
Year End Status
5,452 Complete 12,149 Complete 657 Carryover 92,201 Complete 1,336 Carryover 125,000 Carryover 303,546 Complete 73,175 Complete 171,021 Complete 68,458 Complete 14,116 Carryover 1,056 Complete 73,300 Carryover Complete 17,496 Complete 20,082 Complete 4,812 Complete 13,474 Complete 14,198 Complete 29,586 Complete 55,760 Complete 114,999 Complete 26,000 Carryover 936 Carryover 2,815 Carryover 2,177 Carryover 23,006 Carryover 2,774,821
Page 43 of 89
22-19 22-58 23-46A 23-46B 23-46C 23-49 23-50A 23-50B 23-50C 23-50D 23-51 23-52 23-56 21-R09 24-32 24-33 24-34 24-38 24-39 24-43 24-40 24-44 24-46 24-41A 24-41B 24-41C 24-42
Project Description
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 4 of 6
2024 Capital Project Number
Project Description
Total Project
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)
2024 Actuals
Variance
Year End Status
FACILITIES 20-27 23-08 21-33 21-01 23-67 23-60 23-66 24-51 24-52 24-54 24-55 24-56 24-57 24-58 24-59 24-82 24-83 24-84 24-86 24-87 24-89
300,000 3,825,000 68,528 3,583,547 80,000 30,000 120,479 435,000 48,500 25,000 30,000 30,000 155,000 29,000 20,000 15,000 8,000 30,000 100,000 40,000 16,500 8,989,554
65,617 3,731,261 19,105 13,404 31,558 30,000 120,479 435,000 48,500 25,000 30,000 30,000 155,000 29,000 20,000 15,000 8,000 30,000 100,000 40,000 16,500 4,993,425
652,368 17,875 45,634 60,711 404,388 8,447 22,702 16,176 5,195 27,054 59,369 46,232 12,008 1,378,160
65,617 Carryover 3,078,893 Carryover 19,105 Carryover 4,471 Complete 14,076 Complete 30,000 Cancelled 59,768 Carryover 30,612 Carryover 40,053 Carryover 25,000 Carryover 30,000 Carryover 30,000 Carryover 132,298 Carryover 12,824 Complete 20,000 Carryover 9,805 Carryover 8,000 Carryover 2,946 Complete 40,631 Complete 6,232 Complete 4,492 Carryover 3,615,265
95,000.00 275,000 700,000
10,210.44 206,418.02 700,000
6,345.57 82,228.90
3,864.87 Complete 124,189 Complete 700,000 Carryover
Page 44 of 89
18-18 22-53 22-54
Town Hall - Accessible Entrance Ramp & Front Step Town Hall Expansion Design Admin Office Location Expansion Feasibility Study New Firehall - Replacing Station 8 Fabric Roof Panels (3) - Keeley Road Sand/Salt Dome Verona Medical Clinic - Construction 2nd floor accessible entran Building Condition Assessment Update Storrington Centre Roof and Parking Lot Upgrades Bedford Garage Equipment Upgrades Keeley Patrol Yard Waste Oil Disposal Sydenham Point Accessible Washroom Upgrades Centennial Park New Accessible Washrooms Design and Build Centennial Park Renovations to existing Canteen/Washrooms Harris Park Hall Flooring Replacement Glendower Hall Interior Design Plans Station 5 Exterior Upgrades Station 4 Flooring Demo Pic Sand/Salt Storage Facility Stage Coach Demolition Storrington Renovations Admin Offices Green Bay Waste Disposal Site subtotal SYDENHAM WATER Water Hauling Station & Mill Pond Drinking Station SCADA & PLC (2023-2024) Serpentine Piping (2024-2025)
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 5 of 6
2024 Capital Project Number 24-61
20-41 19-54 22-38
22-43 22-44 23-80 23-83 23-84 23-103 24-60 24-66 24-80 24-67 24-75 24-68 24-69 24-70 24-71 24-72 24-74
Project Description
Total Project
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)
2024 Actuals
Variance
Year End Status
37,500 1,107,500
37,500 954,128
12,636.10 101,211
24,864 Complete 852,918
50,000 822,309 486,323
50,000 39,759 6,009
38,480 2,155
11,520 Complete 39,759 Complete 3,854 Complete
Consulting Fee - User Fee & Facility Allocation Policy Recreation Software Boat Launch/Water Access Review Glendower Heritage Garden Storrington Centre Audio Equipment Princess Anne Repairs Sydenham Point Field Score clock Power Centennial Park Walkway Connections Centennial Park Courts and Electrical Improvements McMullen Park - Parking Lot paving & storage bunker McMullen Park Beach and Washroom Building Upgrades Keeley/Bowes Diamond Upgrades Glendower Court Basketball nets Bellrock & Petworth Parkette Conceptual Design Petworth Mill wall cap and repairs Shipyards Boat Ramp Rehabilitation New Picnic Tables subtotal
49,720 39,554 25,000 20,000 19,119 15,000 10,000 240,000 49,000 57,255 45,745 208,000 11,000 15,000 200,000 110,000 10,000 2,483,024
4,235 16,184 25,000 9,843 8,152 10,000 240,000 49,000 57,255 40,581 208,000 11,000 15,000 200,000 110,000 10,000 1,110,018
6,476 5,495 4,895 1,517 2,748 13,306 15,136 9,066 64,869 41,926 155,615 9,066 6,251 377,001
2,240 Carryover 10,689 Carryover 20,105 Carryover 8,326 Complete 2,748 Complete 8,152 Complete 3,306 Complete 224,864 Carryover 39,934 Carryover 7,614 Complete 1,346 Complete 52,385 Carryover 1,934 Complete 15,000 Carryover 200,000 Carryover 110,000 Carryover 3,749 Complete 733,017
Page 45 of 89
Sydenham Drinking Water System Upgrades subtotal RECREATION Davidson Beach - Access Road to swim area Storrington Centre Upgrades McMullen - Verona Court Project
Township of South Frontenac 2024 Capital Budget Update To December 31, 2024
Page 6 of 6
2024 Capital Project Number
19-60 21-16 21-17 22-60 23-04 23-90 23-06 23-07 24-76 24-77 24-78
Project Description DEVELOPMENT SERVICES Official Plan Development of Subdivision / Condo Standards Servicing Options Study (Verona) Napanee River Lakes Study Updated Floodplain Mapping New Building Vehicle New Building Vehicle Zoning Bylaw Update Community Planning Permit System Economic Development Strategy Replacement Building Vehicle Development Charge Study and Population Study subtotal Total
Total Project
2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)
2024 Actuals
Variance
Year End Status
176,000 15,000 100,000
6,580 15,000 16,127
1,658 3,920
4,923 Carryover 15,000 Carryover 12,207 Carryover
79,900 45,000 65,000 125,000 25,000 50,000 50,000 95,000 825,900 32,112,571
19,975 45,000 65,000 125,000 25,000 50,000 50,000 95,000 512,682 24,439,426
41,876 41,876 9,143 70,180 168,653 14,529,346
19,975 Carryover 3,124 Complete 23,124 Complete 125,000 Carryover 15,857 Carryover 50,000 Carryover 50,000 Carryover 24,820 Complete 344,029 9,910,080
Page 46 of 89
Page 47 of 89
To:
Council
From:
Director of Finance & Treasurer
Date of Meeting:
May 6, 2025
Subject:
PSAB Presentation of the 2025 Budget
Report Number:
2025-063
Summary This report requests adoption of the PSAB version of the 2025 Budget which is a presentation on a full accrual basis. Recommendation That Council approve the 2025 PSAB budget attached to Report Number 2025-063 as Exhibit A. Background On July 31st, 2009, Ontario Regulation 284/09 ‘Budget Matters – Expenses’ introduced the requirement for Public Sector Accounting Board (PSAB) adjustments to be reported. The regulation allows municipalities to continue to budget as usual but requires the disclosure and adoption of PSAB adjustments to reflect it under the full accrual basis. Discussion/Analysis Council approved the combined 2025 Capital and Operating budgets requiring $23,753,588 to be raised by taxation on December 17, 2024. Exhibit A provides for the adjustments to present the budget under PSAB in summary format. The PSAB budget reflects amortization and the investment in tangible capital assets (TCA). For the 2025 budget, the investment in TCA (capital) stands at $14.2 million with amortization being $9.3 million. It is important to note that the Township is investing in its assets at a slightly faster rate than its rate of amortization. However, it is also important to note that amortization is based on historical costs whereas the purchase of assets is based on current or replacement prices. In previous years, the PSAB Budget included a line for landfill obligation. Under new PSAB rules, this is now included under an Asset Retirement Obligation which also includes an estimate of the future retirement cost of facilities. Although this obligation is presented as an unfunded obligation, the Township has a dedicated reserve fund for Landfill Closure with a www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number – 2025-063
Page 48 of 89
transfer of $40,000 being contributed yearly which at the end of 2024 is estimated to be at a value of $434,548.58 Financial Implications Overall, the 2025 PSAB budget presents a net change of $1,842,899 primarily from the use of reserve funds towards capital projects. This change represents the budgeted net change in the value of our assets for financial statement presentation purposes and has no funding requirement. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillar: Sustainable Long-Term Prosperity Action Item (If Applicable):
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Attachments Exhibit A – 2025 Budget – PSAB Presentation Approvals Submitted By:
Stephanie Kuca, Director of Finance & Treasurer Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 49 of 89
TOWNSHIP OF SOUTH FRONTENAC 2025 Budget-Final PSAB Presentation 2024 Budget
2025 Budget
$
$
TOTAL Revenue - including to be raised by Taxation
44,559,297
44,453,961
Less: Transfer from Reserves
13,827,642
12,211,918
Adjusted Revenues
30,731,655
32,242,043
TOTAL Expenses
44,559,297
44,453,961
Add: Amortization
8,781,492
9,364,340
REVENUE
OPERATING EXPENSE
302,199
302,199
Less: Transfer to Reserves*
Less: ARO Obligation (Landfill/Building)
7,133,310
5,183,120
Less: Transfer to Tangible Capital Assets
11,127,190
14,248,040
Adjusted Expenses
34,778,090
34,084,942
Net Surplus
(4,046,435)
(1,842,899)
124,772,993
120,726,558
(4,046,435)
(1,842,899)
120,726,558
118,883,659
Tangible Capital Assets
116,528,784
121,412,484
Reserves & Reserve Funds
13,655,039
6,626,242
(350,563)
(350,563)
Accumulated Surplus, beginning of year Net PSAB Adjustments Accumulated Surplus, end of year
Schedule of Accumulated Surplus
UFCO Water Growth Component ARO obligation (Landfill/Building) Accumulated Surplus
(9,106,703)
(8,804,504)
120,726,558
118,883,659
Page 50 of 89
To:
Council
From:
Director, Public Services
Date of Meeting:
May 6, 2025
Subject:
Curbside Waste Collection Contract
Report Number:
2025-064
Summary The purpose of this report is to seek Council approval to extend the curbside waste collection contract with Percy Snider for an additional 5 years. Recommendation That Council approve a five year extension to Percy Snider for curbside waste collection at a rate of $120 per household for 2025, effective July 1, 2025. Background In 2020, the Township issued request for proposal (RFP) PS-P01-2020 for garbage and recycling collection that received submissions with costs ranging from $150 to $240 per household annually. A report to Council on May 19, 2020 stated that the submissions exceeded the approved budget by almost 60% and the RFP was ultimately cancelled. Proposals to extend contracts with existing service providers were issued at $75 per household annually for a three year term with two, one year options. Percy Snider has been providing curbside was collection services since 2010 under procurement RFP 2010-01 and subsequent extensions. The last option year under the 2020 extension is set to expire on July 1, 2025. Discussion/Analysis Percy Snider currently provides both waste and recycle collection under the existing contract and as of July 1, 2025 will no longer be providing the recycle collection as the Township transitions to producer responsibility under the Provincial blue box transition. The department was unable to address the expiring waste collection contract in 2024 due to the uncertainty around blue box transition, specifically potential route changes. Percy Snider has provided an extension offer of $120 per household annually to continue to provide curbside waste collection services to the Township for an additional five years. The cost increase includes a market adjustment to the rate from 2020, accounts for the two www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number – 2025-064
Page 51 of 89
employees now assigned to each truck, and capital investment into equipment for the next term. Researching the status of waste collection contracts in our surrounding area showed that many municipalities had been extending existing contracts due to the uncertainty around blue box transition and the prices ranged from $70 per household annually for existing contracts to as high as $140 per household annually on recently tendered contracts. Financial Implications The increased costs from the rate change and updated will be offset by the waste diversion reserve in the operating budget for the remaining 6 months of the year. The contract renewal will maintain the original terms of the contract such as annual CPI increase and fuel index adjustments as well as updating household counts. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •
Pillar: Choose an item.
Climate Considerations ☒ Not applicable to this report. Notice/Consultation Director of Finance & Treasurer Approvals Submitted By:
Kyle Bolton, Director of Public Services Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 52 of 89
To:
Council
From:
Director of Finance & Treasurer
Date of Meeting:
Tuesday, May 6, 2025
Subject:
Investment Update to December 31, 2024
Report Number:
2025-061
Summary This Report provides a summary and update on Township Investments for 2024. Recommendation This Report is for information purposes only. Background Legislative Requirements Ontario Regulation 373/11 requires a municipality to report to Council at least annually if it has invested in securities prescribed under the Regulation. The main requirements of the annual report are outlined below: • A statement of performance of the portfolio in the period covered in the report • Details of the proportion of total investments held in the municipality’s own securities • A statement by the Treasurer that investments made were consistent with the Township’s investment policy. Under the Township’s policy, we have established reporting to Council twice a year. Investment Policy The Township’s Investment Policy specifies the types of investments the Township can make to achieve the optimal utilization of cash resources while balancing the need to maintain liquidity and reduce risk. The basic objectives of the investment policy are, in order of priority, as follows: a) Security of principal; b) Liquidity requirements; c) Rate of return;
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-061
Page 53 of 89
Discussion/Analysis To December 31st, the net change in investment value for 2024 was $1,273,117. This compares favourably to an interest amount of $884,839 that would have been received if the funds were held in our RBC bank account. Our year-end reports from CIBC and One Fund confirms that our investments remain consistent with our investment policy and municipal investment regulations. These investments are intended to be, and should be viewed with, a long-term outlook with each year’s results being taken into consideration. Financial Implications None Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillars: Sustainable Long-Term Prosperity Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. Attachments Exhibit A – Investment summary 2024 Approvals Prepared By: Kyle Griese, Financial Analyst Submitted By:
Stephanie Kuca, Director of Finance & Treasruer Approved By:
Louise Fragnito, Chief Administrative Officer www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Year End Investment Report To December 31, 2024
Year 2024 only to Dec 31, 2024
Balance Dec 31/2023 1,659,171 840 15,210,233 16,870,244
Equity HISA CIBC Total
Interest 0 44 486,560 486,604
Market Value Adj 341,457 0 445,057 786,513
Redemption/ Purchase -436,695 0 -116,242 -552,938
Net of Deposit/Purchase
Net Change -95,239 44 815,374 720,180
Balance Dec 31/2024 1,563,932 884 16,025,607 17,590,423
%
Balance Dec 31/2024 1,563,932 884 16,025,607 17,590,423
%
21% 5% 6% 8%
1,273,117
Royal Bank Interest Calculation (Est)
884,839
Life- to-date August 2016 to Dec 31, 2024
ONE Fund -Equity ONE Fund - HISA CIBC Melon Total
Deposit Amended May-23 893,750 0 14,327,906 15,221,656
Deposit Amended Dec-24 698,750 0 14,236,867 14,935,617
Interest 862 162,219 1,897,106 2,060,187
Market Value Adj 1,124,824 0 314,201 1,439,025
Redemption/ Purchase -567,104 -161,335 13,814,300 13,085,861
Net Change 558,582 884 16,025,607 16,585,073
Net of Deposit/Purchase
2,654,806
Royal Bank Interest Calculation (Est)
2,586,353
161% 0% 16% 23%
In 2024, our investments have had a net increase of $1,273,117 compared to interest that would have been earned in our bank account at $884,839. A difference of $388,278.
Page 54 of 89
Overall, to date our investments have had a net increase of $2,654,806 compared to interest that would have been earned in our bank account at $2,586,353. A difference of $68,453.
Page 55 of 89
To:
Council
From:
Office of the Clerk
Date of Meeting:
Tuesday, May 6, 2025
Subject:
Expansion of Strong Mayor Powers
Report Number:
2025-065
Summary The purpose of the Report is to provide a brief update regarding the expansion of Strong Mayor Powers to the Township of South Frontenac. Recommendation This Report is for information purposes only. Background See below. Discussion/Analysis On April 9, 2025, the Township of South Frontenac received correspondence from the Honourable Rob Flack, Minister of Municipal Affairs and Housing regarding the proposed expansion of Strong Mayor Powers to the Township of South Frontenac. Subsequently, at the April 15, 2025 meeting of the Council of the Township of South Frontenac, the following resolution was approved: “Moved by Mayor Vandewal Seconded by Councillor Pegrum That staff be directed to send a letter to Honourable Rob Flack, Minister of Municipal Affairs and Housing, writing in opposition to the proposed expansion of Strong Mayor Powers to the Township of South Frontenac.” On May 1, 2025 the Township of South Frontenac received further correspondence from Minister Flack noting that Strong Mayor Powers have been expanded to an additional 170 municipalities, including the Township of South Frontenac. While detailed information regarding Strong Mayor Powers will be provided to Council in the near future, in the interim it is worthy to note that: www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-065
Page 56 of 89
“Heads of council in strong mayor municipalities are able to: • Choose to appoint the municipality’s chief administrative officer. • Hire certain municipal division heads, and establish and re-organize divisions. • Create committees of council, assign their functions and appoint the Chairs and Vice-Chairs of committees of council. • Veto certain by-laws if they are of the opinion that all or part of the by-law could potentially interfere with a prescribed provincial priority, such as housing, transit and infrastructure. • Bring forward matters for council consideration if they are of the opinion that considering the matter could potentially advance a prescribed provincial priority. • Propose certain municipal by-laws if they are of the opinion that the proposed by-law could potentially advance a prescribed provincial priority. Council can pass these by-laws if more than one-third of all council members vote in favour. • Propose the municipal budget, which would be subject to council amendments and a separate mayoral veto and council override process. Some strong mayor powers are related to prescribed provincial priorities that are identified in O. Reg 580/22.” Upon receipt of Strong Mayor Powers, Mayor Vandewal issued Mayoral Decision Number 2025-01, attached to the Report Number 2025-65 as Exhibit A. Financial Implications None Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •
Pillars: Choose an item. Action Item (If Applicable): Insert Text
Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Township of South Frontenac Staff Report Number: 2025-065
Notice/Consultation Not applicable. Attachments Exhibit A – Mayoral Decision Number 2025-01 Approvals Submitted By:
James Thompson, Clerk Approved By:
Louise Fragnito, Chief Administrative Officer
www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.
Page 57 of 89
Page 58 of 89 Office of the Mayor 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 rvandewal@southfrontenac.net Mayoral Decision Number 2025-01 To delegate powers to determine the organizational structure of the Township of South Frontenac to hire and dismiss Township of South Frontenac officials, and to establish or dissolve certain committees to Township of South Frontenac Council and to the Chief Administrative Officer The Mayor has decided as follows: A.
Delegation to the Chief Administrative Officer of the power to determine the organizational structure of the Township of South Frontenac
- The power of the Mayor to determine the organizational structure of the Township of South Frontenac under subsection 284.6(1) of the Municipal Act, 2001 is delegated to the Chief Administrative Officer.
- The Chief Administrative Officer may sub-delegate the authority in section A
- to any Township of South Frontenac official.
B.
Delegation to Township of South Frontenac Council to appoint and dismiss the Chief Administrative Officer
- The power of the Mayor to appoint and dismiss the Chief Administrative Officer under subsection 284.6(2) of the Municipal Act, 2001 is delegated to Township of South Frontenac Council.
C.
Delegation to the Chief Administrative Officer to appoint and dismiss certain Township of South Frontenac Officials
- The power of the Mayor to appoint and dismiss a head of any division or the head of any other part of the organizational structure under subsection 284.6(2) of the Municipal Act, 2001 is delegated to the Chief Administrative Officer.
- The Chief Administrative Officer may sub-delegate the authority in section C
- to any Township of South Frontenac official.
Page 59 of 89 Office of the Mayor 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 rvandewal@southfrontenac.net D.
Delegation to Township of South Frontenac Council to establish or dissolve Council Committees, appoint chairs and vice-chairs and assign their functions
- The power of the Mayor to establish or dissolve committees that consist solely of members of Township of South Frontenac Council, to appoint chairs and vice-chairs of those committees, and to assign functions to those committees under subsection 284.8 of the Municipal Act, 2001 is delegated to Township of South Frontenac Council.
May 1, 2025 Ron Vandewal, Mayor Township of South Frontenac p: +613-376-3027 e: rvandewal@southfrontenac.net a: 4432 George St., Box 100, Sydenham, ON www.southfrontenac.net
Page 60 of 89 Outlook EOWC April 2025 Newsletter From EOWC info@eowc.org Date Thu 4/10/2025 1:42 PM To
Jannette Amini jamini@frontenaccounty.ca; tmckenzie@lennox-addington.on.ca tmckenzie@lennoxaddington.on.ca; Cadieux, Melissa Claire mcadieux@prescott-russell.on.ca; Cathy Bradley BradleyC@hastingscounty.com; kcasselman@sdgcounties.ca kcasselman@sdgcounties.ca; Gary Dyke gdyke@haliburtoncounty.ca; Jasmin Ralph jralph@lanarkcounty.ca; Mather, Maddison matherm@northumberland.ca; Cathie Ritchie critchie@kawarthalakes.ca; Stevenson, Kari kstevenson@ptbocounty.ca; Catalina Blumenberg cblumenberg@pecounty.on.ca; christina.conklin@uclg.on.ca christina.conklin@uclg.on.ca; Craig Kelley CKelley@countyofrenfrew.on.ca; Goodwin, Allison goodwina@hastingscounty.com; Sanders, Cheryl sandersc@northumberland.ca; Gwen Dombroski gdombroski@countyofrenfrew.on.ca; ‘Vlatimer@frontenacislands.ca’ Vlatimer@frontenacislands.ca; James Thompson jthompson@southfrontenac.net; ‘clerkplanning@northfrontenac.ca’ clerkplanning@northfrontenac.ca; ‘cmacmunn@centralfronetnac.com’ cmacmunn@centralfronetnac.com
1 attachment (2 MB) EOWC April 2025 Newsletter.pdf;
Good afternoon, If you could kindly include the EOWC’s April 2025 Newsletter in your next council agenda package it would be greatly appreciated. Thank you, Jessica Uitvlugt Administration and Communications Coordinator Jessica.Uitvlugt@eowc.org | eowc.org
Page 61 of 89
Newsletter April 2025
EOWC Advocacy Update EOWC Mobilizes Support Amid U.S. Tariff Threats U.S. tariffs on key industries could put billions of dollars in Eastern Ontario exports at risk, impacting jobs and economic stability. The EOWC stands with our Federal and Provincial governments to reinforce economic ties with the U.S. and protect regional industries. With $42.5 billion in private sector exports at stake, the region’s top industries—including agriculture, manufacturing, and chemical production—face significant uncertainty. Municipalities are calling for stronger partnerships with U.S. counterparts, advocating for policies that eliminate trade barriers, invest in infrastructure, and prioritize Canadian businesses. The EOWC is committed to creating strong cross-border partnerships and advocating for Eastern Ontario throughout the unwanted trade ware and related threats of tariffs. We have reached out to the New York Association of Counties, the Great Lakes St. Lawrence Cities Initiative, and the Great Lakes St. Lawrence Governors & Premiers, as well as all of our region’s Chambers of Commerce.
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Visit our Web Page on Economic Resilience, Trade and Tariffs
Congratulations to the Ontario Government The EOWC would like to congratulate Premier Doug Ford and the Progressive Conservative Party on their re-election on February 27, 2025. We look forward to continued collaboration as key partners with the provincial government to address the needs of our 103 communities and build our region. The EOWC remains ‘Ready to Work and Ready to Grow’. We remained focused on economic resilience and growth, infrastructure development and maintenance, housing people across the continuum, and supporting increased health care access. The EOWC sent letters to the Premier, Ministers, and MPPs outlining key areas of focus and 13 top recommendations for the term ahead including the following: ➡️ Ensure municipalities are part of Ontario’s approach to U.S. tariff threats, and eliminate barriers to enable municipalities to buy local and give preference to Canadian companies ➡️ Increase investments in municipal infrastructure to fill the deficit, prevent critical infrastructure failures, and support new infrastructure that will create jobs and grow the region’s economy
➡️ Support municipalities to build housing for everyone through capital investments and modernize provincial programs to prevent homelessness ➡️ Continue provincial funding for community paramedicine programs that are proven to succeed
Read the EOWC’s ‘Ready to Work, Ready to Grow’ priorities here
The EOWC Signs Partnership Agreement with the Great Lakes St. Lawrence Cities Initiative
Left-to-right: GLSTCI Chief Development Officer, Phillip Murphy-Rhéaume; United Counties of Stormont, Dundas, and Glengarry Warden, Martin Lang; County of Hastings Warden, Bob Mullin;
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EOWC Vice-Chair, Steve Ferguson; County of Northumberland Warden, Brian Ostrander; Mayor of City of Kawartha Lakes, Doug Elmslie; County of Lennox and Addington Warden, Nathan Townend; County of Lanark Warden, Toby Randell; United Counties of Leeds and Grenville Warden, Corinna Smith-Gatcke; County of Frontenac Warden, Gerry Lichty; United Counties of Prescott and Russell Warden, Yves Laviolette; Mayor of St. Catharines, Mat Siscoe; and EOWC Chair, Bonnie Clark
With the continuation of the (unwanted) trade war between the U.S. and Canada, the EOWC recognized the urgent need for adaptability and resiliency across our region’s communities to support our economy. Aligning with our focus to strengthen regional and cross-border ties, the EOWC and the Great Lakes and St. Lawrence Cities Initiative signed a Memorandum of Understanding during our March board meeting. This agreement will promote knowledge sharing across the Canadian and Ontario-Québec borders, further strengthening the EOWC’s national and international connections. Our members look forward to attending their conference later this May, and to expand work around our mutual advocacy and priorities. Read the EOWC’s ongoing Tariff Report and the EOWC’s Strategic Plan.
A Snap Federal Election: Prepping for the Polls As Canadians prepare to head to the polls and choose the next government, protecting and strengthening our local communities is more important than ever. A long-term approach that addresses the unique needs of these communities and sets Canada on a path to a stronger future is essential. The EOWC stands together with our partners at the Federation of Canadian Municipalities to call for a National Prosperity Partnership between Canada’s next government and municipal governments across the country. This election is an opportunity to have a national conversation about how Canada funds and enables economic growth. This partnership will aim to: Support local economic growth and resilience Invest infrastructure renewal Achieve hosing affordability End homelessness with local solutions Keep communities Safe Build Climate resilient communities Support Thriving rural, remote and northern communities Visit FCM’s Stronger Together Election Campaign
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Concerns re: Alto High Speed Rail Cutting Through Eastern Ontario While the EOWC supports improved transportation, the proposed route of the Alto High-Speed Rail Network (between Toronto and Quebec City) cuts through the EOWC region without delivering meaningful benefits to our businesses, residents, or the tourism industry. The EOWC sent a letter to Alto’s CEO, urging both Imbleau and the Government of Canada to reconsider the number of stops the highspeed train would have in Eastern Ontario and ensure it does not negatively impact the trail systems that municipalities own and operate. Read the EOWC’s letter to Martin Imbleau, President and CEO of Alto, here.
EOWC Advocates for Regional Priorities at ROMA 2025 Conference
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Left-to-right: MPP for Leeds-Grenville-Thousand Islands, Steve Clark; United Counties of Leeds and Grenville Warden, Corinna Smith-Gatcke; Northumberland County Warden, Brian Ostrander; Minister of Labour, Immigration, Training and Skills Development, David Piccini; Mayor of City of Kawartha Lakes, Doug Elmslie; Deputy Premier and Minister of Health, Sylvia Jones; EOWC Chair, Bonnie Clark; Minister of Colleges and Universities, Research Excellence and Security / MPP for Stormont Dundas and Glengarry, Nolan Quinn; EOWC Vice-Chair, Steve Ferguson; MPP for Haliburton-Kawartha Lakes-Brock, Laurie Scott; County of Haliburton Warden, Dave Burton; County of Lanark Warden, Toby Randell.
The EOWC made significant progress in advocating for regional priorities at the 2025 Rural Ontario Municipal Association (ROMA) Conference, held in Toronto from January 19 to 21. With over 2,000 municipal leaders in attendance, The EOWC’s Chair, Bonnie Clark, and Vice-Chair, Steve Ferguson, led discussions with key provincial officials, emphasizing the need for strong partnerships to address critical infrastructure, housing, health care, and economic challenges. “The ROMA Conference was a success in strengthening our relationships to better serve Eastern Ontario’s 103 communities,” said Chair Clark. Vice-Chair Ferguson echoed this sentiment, highlighting the EOWC’s strategic approach. “We came prepared with data and clear recommendations. Our small rural municipalities play a crucial role in shaping Ontario’s future, and it is vital that our voices are heard.” The EOWC’s advocacy at ROMA had such impact that the Minister of Rural Affairs, Lisa Thompson, thanked the EOWC for their committed support of rural priorities and innovation around trade and tariffs. We were also pleased to support the launch of the new Ontario’s Economic Development Strategy. Read the EOWC’s ROMA 2025 briefing package.
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The EOWC Attends Ontario Road Builders’ Convention
Left to right: EOWC Director of Government Relations and Policy, Meredith Staveley-Watson, and Ontario’s Big City Mayors, Executive Director, Michelle Baker
From February 2-4, the EOWC’s Director of Government Relations and Policy, Meredith Staveley-Watson, attended the Ontario Road Builders’ Association Convention, themed “Ready to Build Ontario’s Future Together” on behalf of the EOWC. As part of the EOWC’s top priority—municipal infrastructure—roads and
bridges are essential municipal assets that require ongoing maintenance, repair, and expansion. Supporting the Canadian economy includes making continuous investments in municipal infrastructure while ensuring sustainability and community well-being remain at the forefront. The importance of public-private sector partnerships was highlighted as critical in addressing the economic and social challenges faced by communities, large and small, across Ontario.
EOWC In The Media EOWC Warden, Corinna Smith-Gatcke Speaks to U.S. Tariff Pressures on Border Towns
Left-to-right: Mayor of Sault Ste. Marie , Matthew Shoemaker; Mayor of City of Windsor, Drew Dilkens; Mayor of City of Niagara Falls Jim Diodati; and United Counties of Leeds and Grenville Warden, Corinna Smith-Gatcke.
On March 13, Corinna Smith-Gatcke, Warden of the United Counties of Leeds and Grenville and member of the EOWC, addressed the challenges that her communityis facing due to the U.S. government’s tariffs on TVO Today. Watch the full interview here.
EOWC Chair, Bonnie Clark, and Warden, Corinna Smith-Gatcke
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On January 20, in an interview with CTV, Chair Bonnie Clark and Warden of the United Counties of Leeds and Grenville, Corinna SmithGatcke, emphasized the urgency of the tariff situation, and how alliances are crucial. Chair Clark highlighted the situation, stating, “It’s up to us to reach out to our neighbours to the south and get their support. These tariffs are a two-way street—they will hurt both Ontario and our trade partners in the U.S.”. Smith-Gatcke warned of the devastating impact tariffs could have on local businesses and jobs. “We are starting those critical conversations to ensure these tariffs don’t take effect and damage our economies,” Chair Clark said. The EOWC remains committed to protecting jobs, businesses, and crossborder partnerships. Read the full interview.
The EOWC’s Chair and Director of Government Relations and Policy Honoured in AMO’s International Women’s Day News Release On March 8, the Association of Municipalities of Ontario (AMO) celebrated a historic milestone for International Women’s Day - women now chair all major municipal associations in Ontario. This achievement highlights their dedication and influence in local government. Among those recognized were Chair Bonnie Clark and the EOWC’s Director of Government Relations and Policy, Meredith StaveleyWatson. Read the full list.
EOWC’s Letter to Alto CEO, Martin Imbeau, Recognized in the Cornwall StandardFreeholder On March 24, The Cornwall Standard Freeholder released an article about the EOWC’s letter to Alto CEO, Martin Imbleau. In the letter, the EOWC urged Alto and the Government of Canada to reconsider the number of stops the high-speed train will make, emphasizing that additional stops in Eastern Ontario communities would ensure the construction benefits the region economically. Read the full article here and read EOWC’s Alto Letter here.
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CBC Article Highlights How Inaccurate Rental Data is Creating Setbacks for Affordable Housing Efforts A CBC article published on March 29 highlights the challenges Prince Edward County faces in creating affordable housing due to inaccurate rental data from the Canada Mortgage and Housing Corporation (CMHC). Ken How, a retired teacher leading a project to turn the Pinecrest Public School into affordable housing, has had trouble securing funding because CMHC’s rent figures are much lower than actual rents in the area. How’s non-profit, Pinecrest Housing, plans to offer 56 affordable units, but CMHC’s inaccurate data makes it hard to get the necessary loan. The county has started collecting its own rental data, which shows rents are higher than CMHC reports. However, CMHC has refused to accept the county’s data, making it harder to address the local housing crisis. Local officials, including County Councillor Phil St-Jean, are calling on CMHC to adjust its funding formulas to include more accurate, locallysourced rental data to better reflect the housing needs in rural areas like Prince Edward County. Read the full article here.
Partner Updates
New EORN Board Member Elected At the EOWC’s board meeting on March 27, 2025, an election was held to appoint a new board member to the Eastern Ontario Regional Network. The EOWC is pleased to congratulate Toby Randell, Warden of the County of Lanark, on his election to the board. We look forward to his valuable contributions and leadership in advancing the interests of Eastern Ontario.
Update on new sites in Service: 75% of the Network Completed A total of 121 new builds, 63 colocations, and 311 uplifts have been completed, marking the successful completion of all sites.
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Help EORN Improve Internet in Eastern Ontario – Take the Speed Test! The Eastern Ontario Regional network (EORN), in partnership with the Canadian Internet Registration Authority (CIRA) wants to measure your internet speeds. Our governments want everyone to have good internet connectivity. They have established internet speed targets of 50 Mbps down and 10 Mbps up. The federal and provincial governments have funding programs available to support broadband projects. Knowing what speeds citizens currently have available can act as baseline data for the region and show the improvements that are to come from broadband expansion projects underway now or are needed in the future. This is why EORN has partnered with CIRA, to collect the most detailed information relating to eastern Ontario’s internet speeds. Take the test here: https://performance.cira.ca/eorn
Regional Updates and News
Prime Minister Mark Carney Calls for a Snap Federal Election On March 23, Prime Minister Mark Carney asked Governor Mary Simon to dissolve parliament, triggering a federal election for April 28, 2025. With Election Day coming up, the EOWC will take a close look at each party’s platform, looking for ways to connect their priorities with ours. The EOWC hopes to build a strong partnership with the newly elected government moving forward. Read what the EOWC’s Strategic Priorities are here.
Doug Ford Announces New Cabinet On March 19, Doug Ford unveiled his cabinet of an experienced team deemed to protect Ontario’s economy and workers. Among his cabinet members are Eastern Ontario’s David Piccini, MPP
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for Northumberland, named Minister of Labour, Immigration, Training, and Skills Development, and Nolan Quinn, MPP for Stormont, Dundas, and Glengarry, named Minister of Colleges, Universities, Research Excellence, and Security. See the other members of Ford’s new cabinet here.
Ontario Government Increases Support for Farmers The Ontario government is increasing annual funding for its Risk Management Program from $150 million to $250 million to enhance its support to the farmers of Ontario. This investment will help Eastern Ontario’s 13,861 agri-food operations, including over 5,000 primary agriculture businesses, navigate market uncertainties and remain competitive. The funding boost supports local farmers producing cattle, hogs, grains, and horticultural products while protecting 383,000 jobs across Ontario’s agri-food supply chain. By enhancing financial security, this initiative ensures the region’s agricultural resilience for generations to come. Learn more about this initiative here.
Ontario Investing in the Success of Rural Communities The Ontario government has unveiled new measures to support rural communities at the 2025 Rural Ontario Municipal Association (ROMA) conference, including a new Rural Economic Development Strategy and significant infrastructure investments. These initiatives include the launch of a new Rural Economic Development Strategy by Minister of Rural Affairs Lisa Thompson, featuring $10 million in annual funding for the Rural Ontario Development Program to drive economic growth, workforce development, and business expansion in rural communities. Read Ontario’s Rural Economic Development Strategy here.
Ontario’s Municipal Disaster Recovery Assistance Activated Following the snow and ice storm that impacted the province from March 28-30, the Ontario government has activated the Municipal Disaster Recovery Assistance (MDRA) program. The MDRA program helps municipalities cover unexpected costs after a natural disaster, such as a flood or tornado. The program covers: Capital Costs: Repairing public infrastructure or property Operating Costs: Expenses to protect public health, safety, or essential services To be eligible, municipalities must: Experience a sudden, severe natural disaster Have costs beyond their normal budget due to the disaster Pass a resolution by the local council
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Submit an initial claim Municipalities can get the necessary forms and instructions by contacting their local Municipal Services Office. Find more information about MDRA.
Ontario Acts to Safeguard Workers and Businesses Amid Economic Challenges Ontario is taking decisive action to protect workers and businesses, providing $11 billion in relief to strengthen the province’s economy. To help businesses weather economic challenges and U.S. tariffs, the government is deferring select provincially administered taxes for six months from April 1, 2025, to October 1, 2025, giving businesses and job creators approximately $9 billion in cash flow support to approximately 80,000 businesses. Additionally, a $2 billion rebate through the Workplace Safety and Insurance Board will further assist safe employers in keeping workers employed. Ontario is also focusing on removing internal trade barriers, expediting development approvals, and diversifying trade partners to build a more resilient economy. Read more about Ontario’s efforts to protect workers amid economic uncertainty.
Upcoming Events
Community Features Week Community Futures Week, happening from April 7-13, 2025, is a special event organized by Community Futures Western Ontario (CFWO) and Community Futures Eastern Ontario (CFEO), with support from their member organizations. This week is all about supporting entrepreneurship, boosting small businesses, and driving economic growth across Southern Ontario. The week will feature a combination of in-person and virtual activities, including free webinars on important topics such as: Preventing Small Business Fraud Succession Planning: Buying or Selling a Business Future-Proofing Your Marketing Strategy for Small Businesses and Non-profits in 2025
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Participants will also hear inspiring stories from local business owners about the valuable support they’ve received from Community Futures offices and partners throughout the region
Sign up for Community Features Week
P3s for Municipalities: 6-Part Webinar Series The EOWC is excited to build its partnership with the Canadian Council for Public-Private Partnerships (CCPPP). CCPPP is offering the free P3s for municipalities webinar series available for municipal and Indigenous employees and elected officials across Canada. Designed for those new to or seeking a refresher on P3 infrastructure delivery, the series covers fundamentals, opportunities, challenges, and tools for successful P3 procurement. CCPPP is also introducing the Council’s new municipal P3 recommendations and insights from the updated Public-Private Partnerships: A Guide for Municipalities. Upcoming webinars: April 8, May 6, June 3, and September 16. Webinars will continue to be available on the CCPPP site. Sign up for the webinars
EOWC Queen’s Park Day The EOWC is looking forward to meeting with the Ontario Government at Queen’s Park on May 13, 2025 to discuss mutual goals, partnerships and growing the region of Eastern Ontario.
View the EOWC’s 2024-2027 Strategic Plan
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OMAA 2025 Spring Workshop The 2025 Spring Workshop will be held from May 14-16, 2025, at the JW Marriott The Rosseau Muskoka Resort & Spa. This year’s theme, Midterm Check-In: Pause, Reflect, Propel, offers a program filled with educational sessions, quick hits, social events, and sponsored sessions—all designed to equip CAOs and Aspiring CAOs with the tools to enhance their effectiveness.
Find more information about the OMAA Workshop
GLSLCI 2025 Annual Conference From May 14-16, 2025, the Great Lakes and St. Lawrence Cities Initiative will host its Annual Conference, The Future of Fresh Water: Leading the Way in an Era of Scarcity, in Milwaukee, Wisconsin. Access to clean water is one of the biggest challenges of the 21st century. As demand rises, public budgets shrink, and threats like pollution and flooding persist, our water supply and quality—and the communities that depend on them—are increasingly at risk. This conference will highlight the critical role local governments, industries, and innovators in the Great Lakes and St. Lawrence Region play in addressing both regional and global water issues.
Find more information and register for GLSLCI’s conference
EOWC Attending the Annual FCM Conference On May 29 and June 1,2025, the EOWC and our municipal members will be attending the Federation of Canadian Municipalities’ 2025 Conference and Trade Show in the City of Ottawa. Find more information and register for FCM’s conference
EOWC Attending the Annual CAMA Conference The 51st Annual CAMA Conference and Annual General Meeting will be held in Mont Tremblant, Québec, from May 26, 2025, to May 28, 2025, at the Fairmont Mont Tremblant. Find more information about CAMA’s conference
AMO Municipal Trade and Tariff Forum On June 6, 2025, AMO will host a forum to bring together members, stakeholders, and partners to asses the impacts of tariff and trade disruptions on Ontario Municipalities and the business sector. The forum will focus on identifying strategies to address and mitigate these challenges, fostering new alliances and relationships to support effective economic advocacy. Key topics will include: What the trade war means for municipalities Building Ontario in uncertain times Changing approach to procurement seizing opportunities to strengthen Ontario Find more information and register for the forum
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AMO Rural Healthy Democracy Forum On June 11, 2025, AMO will host its Rural Healthy Democracy Forum. AMO’s Healthy Democracy Project is an initiative aimed at improving local democracy through respectful and diverse civic engagement. It’s all about collaboration and working together to strengthen democracy in Ontario. This full-day event will bring together municipal leaders, experts, and academics to discuss the state of democracy in rural Ontario. Find more information and register for the forum
ROMA’s Teeny Tiny Summit On June 17th, 2025, the Ontario Ministry of Rural Affairs and the Rural Ontario Municipal Association (ROMA) will host the Teeny Tiny Summit. This summit focuses on the challenges and opportunities faced by Ontario’s smallest rural communities. With practical tools, examples, and insights from community leaders, the Summit offers valuable economic development strategies tailored for small towns. Find more information about ROMA’s summit
Connect With Us on LinkedIn, Facebook and X
About the EOWC The EOWC is a regional non-profit organization representing 13 upper and single-tier municipalities across Eastern Ontario. The EOWC supports and
advocates on behalf of 103 municipalities and nearly 800,000 residents. The EOWC covers an area of approximately 50,000 square kilometers from Page 78 of 89 Northumberland County to the Québec border. The EOWC has gained support and momentum by speaking with a united voice to champion regional municipal priorities and work with government, business leaders, the media, and the public. Visit the EOWC’s website at eowc.org.
Connect with the EOWC 2025 Chair, Warden of Peterborough County, Bonnie Clark 2025 Vice-Chair, Mayor of Prince Edward County, Steve Ferguson Director of Government Relations and Policy, Meredith Staveley-Watson info@eowc.org
Meredith Staveley-Watson, Director of Government Relations and Policy | 235 Pinnacle Street | Belleville, ON K8N 3A9 CA Unsubscribe | Update Profile | Constant Contact Data Notice
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Township of South Frontenac Council Meeting Minutes
Meeting # Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Troy Dunlop - Manager of Engineering and Capital Projects, Tim Laprade - Manager of Recreation and Facilities, David Brown - Facilities Technologies, Delbert Blakney - Director of Fire and Emergency Services, Brad Smith Deputy Fire Chief, Stephanie Kuca - Director of Finance and Treasurer
1
Meeting to Order
a)
Resolution Resolution No. [2025-09]-01 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan That the Council meeting of April 15, 2025 be called to order at 7:00 p.m. Carried
2 a)
Roll Call The Deputy Clerk conducted the Roll Call.
3
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-09]-02 Moved by Councillor Pegrum Seconded by Councillor Leonard That the agenda be amended to include the addendum. Carried
b)
Resolution Resolution No. [2025-09]-03 Moved by Councillor Pegrum Seconded by Councillor Leonard That the agenda be approved, as amended. Carried
4
Disclosure of Pecuniary Interest
a)
Mayor Vandewal declared a pecuniary interest in the matter of Business Item 21, Committee of the Whole “Closed Session”, as his family member is in the union.
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Committee of the Whole “Closed Session”
a)
Not applicable.
6
Recess (If Required)
7
Ceremonial Presentations
a)
There were none.
8
Public Meeting
a)
Resolution Resolution No. [2025-09]-04 Moved by Councillor Turcotte Seconded by Councillor Trueman That the public meeting be called to order. Carried
b)
The Deputy Clerk read the Notice of Collection.
c)
Bellrock and Petworth Mills Conceptual Designs Tim Laprade provided an overview of the public meeting and introduced David Lashley and Rebecca James from Lashley and Associates Corporation who presented the concept designs. Mayor Vandewal offered Council the opportunity to ask questions. Councillor Turcotte thanked the consultant for the presentation and acknowledged the safety measures put in place, and noted that safety is a priority. Mayor Vandewal offered members of the public the opportunity to provide comment. Debbie Twiddy, First Lake Road, noted that the perspective of the plans were from the road, and asked if there would be options for portage access to the site from the river side. Ruth Reynolds inquired about relocating the parking to closer to the street in order to create more usable space in the park. Tim Laprade provided that rationale for the parking location, explaining that creating accessible parking was a factor in the design. There were no further comments from members of the public.
d)
Zoning By-law Amendment Application PL-ZBA-2025-0009, Stonehenge Industries Inc. (Freeman), 4996 Battersea Road, Storrington District Christine Woods provided an overview of the application. Mayor Vandewal offered Council the opportunity to ask questions. Councillor Sleeth expressed support for the application, noting that the application creates a more appropriate lot size.
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Page 81 of 89 Minutes of Council April, 15, 2025 Mayor Vandewal offered members of the public the opportunity to provide comment. There were no comments from members of the public. e)
Zoning By-law Amendment Application PL-ZBA-2025-0027, Asselstine, Part of Lot 6, Concession 7, Hartington, Portland District Christine Woods provided an overview of the application. Mayor Vandewal offered Council the opportunity to ask questions. There were no questions from members of Council. Mayor Vandewal offered members of the public the opportunity to provide comments. Carol Sparling, Retreat Lane, was present and spoke to water quality issues at her nearby property the with respect to the holding symbol placed on the parcel. There were no further comments from members of the public.
f)
Zoning By-law Amendment Application PL-ZBA-2025-0031, Willes (The Boulevard Group), 102904001011600, Sydenham Road Jason Sands, The Boulevard Group, was present as the agent to the file and presented the application. Mayor Vandewal offered Council the opportunity to ask questions. Councillor Morey inquired about the traffic brief. He asked if the traffic brief would be reviewed again if the site is altered. Troy Dunlop spoke to the traffic brief and what will be reviewed at the next stage of the process. Christine Woods added that the property would be subject to a site plan control, and if the site was altered the site plan would be revisited. Councillor Pegrum inquired about about the potential of the site transitioning to manufacturing and if the production of noise, heat, waste, odor, and fugitive emissions would be a concern. Jason Sands responded that the transition to manufacturing would not impact these factors. Mayor Vandewal inquired about the use of vegetation as buffering for the site. Jason Sands responded in acknowledgement that this is a high level concept plan and a more detailed plan would explore these options further. Mayor Vandewal inquired about the nearby property and asked how the setbacks were determined. The owner, John Willes, was present and provided additional details of how the measurements were confirmed by a survey. Mayor Vandewal afforded members of the public an opportunity to provide comments. There were no comments from members of the public.
g)
Councillor Morey withdrew from the meeting.
h)
Resolution
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Page 82 of 89 Minutes of Council April, 15, 2025 Resolution No. [2025-09]-05 Moved by Councillor Leonard Seconded by Councillor Sleeth That the Public Meeting be closed. Carried i)
Councillor Morey returned to the meeting.
9
Delegations
a)
There were none.
10
Briefings
a)
Representatives from Cambium were present and spoke to Council regarding the Annual Update with respect to the Township of South Frontenac Waste Disposal Sites.
11
Reports from Administration
a)
2024 Annual Report for Municipal Waste Disposal Sites Resolution No. [2025-09]-06 Moved by Deputy Mayor Ruttan Seconded by Councillor Morey That Council receive the 2024 Annual Update for Township of South Frontenac Waste Disposal Sites presentation from Cambium Consulting and Engineering. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2025-0001, Trousdale (P.A. Miller Surveying Ltd.), 1125, 1127 and 1137 Willy’s Lane, Fourteen Island Lake Resolution No. [2025-09]-07 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the Zoning By-law Amendment Application (File Number PL-ZBA-20250001) submitted by Trousdale (P.A. Miller Surveying Ltd.), regarding 1125, 1127 and 1137 Willy’s Lane, Fourteen Island Lake, be approved; That By-law 2025-27, attached to Report Number 2025-055, as Exhibit A, being a By-law to amend the zoning on lands known as Part of Lots 3 and 4, Concession 11, District of Portland, Township of South Frontenac, be given first and second reading; and That By-law 2025-27 be presented to Council for third reading. Carried
c)
Zoning By-law Amendment Application PL-ZBA-2025-0009, Stonehenge Industries Inc. (Freeman), 4996 Battersea Road, Storrington District Resolution No. [2025-09]-08 Moved by Councillor Sleeth Seconded by Councillor Turcotte That the Zoning By-law Amendment Application (File Number PL-ZBA-20250009) submitted by Stonehenge Industries Inc. (Freeman), regarding 4996 Battersea Road, Storrington District, be approved; That By-law 2025-28, attached to Report Number 2025-052, as Exhibit A, being a By-law to amend the zoning on lands known as 4996 Battersea Road, Part of
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Page 83 of 89 Minutes of Council April, 15, 2025 Lots 7 and 8, Concession 9, District of Storrington, Township of South Frontenac be given first and second reading; and That By-law 2025-28 be presented to Council for third reading. Carried d)
Zoning By-law Amendment Application PL-ZBA-2025-0027, Asselstine, Part of Lot 6, Concession 7, Hartington, Portland District Resolution No. [2025-09]-09 Moved by Councillor Morey Seconded by Councillor Trueman That the Zoning By-law Amendment Application (File Number PL-ZBA-20250027) submitted by Asselstine, regarding Part of Lot 6, Concession 7, Hartington, Portland District, be approved; That By-law 2025-29, attached to Report Number 2025-053, As Exhibit A, being a By-law to amend the zoning on lands known as Part of Lot 6, Concession 7, District of Portland, Township of South Frontenac be given first and second reading; and That By-law 2025-29 be presented to Council for third reading. Carried
e)
2025 Final Tax Rate By-law Resolution No. [2025-09]-10 Moved by Councillor Leonard Seconded by Councillor Sleeth That Council approve the 2025 Final Tax Rates for the Township of South Frontenac; That By-law 2025-30, attached to Report 2025-056, as Exhibit A, being a By-law to levy taxes for the year 2025, be given first and second reading; and That By-law 2025-30 be presented to Council for third reading. Carried
f)
Amendment to Noise By-law Resolution No. [2025-09]-11 Moved by Councillor Turcotte Seconded by Deputy Mayor Ruttan That Council approve the proposed amendment to the Noise By-law, as outlined in Exhibit A of Report Number 2025-051 related to the definition of “point of reception”; That By-law 2025-31 be given first and second reading; and That By-law 2025-31 be presented to Council for third reading. Carried
g)
Automatic Aid Agreement with Central Frontenac Resolution No. [2025-09]-12 Moved by Councillor Pegrum Seconded by Councillor Morey That Council renew the automatic aid agreement with Central Frontenac, attached to Report Number 2025-049 as Exhibit A for the provision of fire
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Page 84 of 89 Minutes of Council April, 15, 2025 protection services in specific areas of each municipality. That the contract be renewed with a 60-day termination clause by either party. Carried h)
SFFR Pumper and Tanker Purchase Resolution No. [2025-09]-13 Moved by Councillor Morey Seconded by Councillor Turcotte That Council authorize the purchase of a new pumper with an upset limit of $725,000 and a new tanker with an upset limit of $690,000 for a total of $1,415,000; and That the purchase be funded from the Fire Equipment Reserve in the amount of $300,000 and the remaining amount of $1,115,000 be funded and borrowed from the Asset Investment Reserve with repayment taking place in 2026 ($739,500) and 2027 ($375,500). Carried
12
Reports from Advisory Committees
a)
There were none.
13
Information Reports
a)
There were none.
14
Committee of the Whole
a)
Not applicable.
15
Communications
a)
Correspondence received from Minister Rob Flack, dated April 9, 2025, regarding the expansion of strong mayor powers.
b)
Mayor Vandewal withdrew from the Chair. Deputy Mayor Ruttan assumed the position of Chair. Resolution No. [2025-09]-14 Moved by Mayor Vandewal Seconded by Councillor Pegrum That staff be directed to send a letter to Honourable Rob Flack, Minister of Municipal Affairs and Housing, writing in opposition to the proposed expansion of Strong Mayor Powers to the Township of South Frontenac. Carried Unanimously
c)
Mayor Vandewal resumed the Chair.
16
Tabling of Documents
a)
Received from the Ministry for Seniors and Accessibility, dated April 8, 2025, regarding the 2025 Ontario Senior of the Year Award.
17
New Business
a)
There was none.
18
Notice of Motion
a)
There was none.
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Approval of Minutes
a)
Resolution Resolution No. [2025-09]-15 Moved by Councillor Roberts Seconded by Councillor Trueman That the minutes of the April 8, 2025 Council meeting be approved. Carried
20
Approval of By-laws
a)
Resolution Resolution No. [2025-09]-16 Moved by Councillor Pegrum Seconded by Councillor Turcotte That By-laws Numbers (1) through (5) be given third reading. Carried
b)
Summary of By-laws:
- By-law 2025-27 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to Limited Service Residential – Waterfront – Special Provision (RLSW-145) and Limited Service Residential – Waterfront – Special Provision (RLSW-146) on portions of lands described as Part of Lots 3 and 4, Concession 11, District of Portland: Trousdale
- By-law 2025-28 - A By-Law to amend By-law 2003-75, as amended, to rezone land from UI-8 to UR1 on a portion of lands described as 4996 Battersea Road, Part of Lots 7 and 8, Concession 9, District of Storrington: Stonehenge Industries Inc.
- By-law 2025-29 - A By-Law to amend By-law 2003-75, as amended, to place a holding symbol on the Rural (RU) zone on lands described as Part of Lot 6, Concession 7, District of Portland: Asselstine
- By-law 2025-30 - A By-Law to Levy Taxes In The Township of South Frontenac for the Year 2025
- By-law 2025-31 - A By-Law to Amend By-Law 2015-41, As Amended, “A By-law to Prohibit and Regulate Noise within the Township of South Frontenac”
c)
Council recessed from 9:34 p.m. to 9:38 p.m.
21
Committee of the Whole “Closed Session”
a)
Resolution Resolution No. [2025-09]-17 Moved by Councillor Leonard Seconded by Councillor Trueman That Council resolve itself into Committee of the Whole “Closed Meeting” to consider the following item:
- Labour relations or employee negotiations - Collective Bargaining Carried
b)
Mayor Vandewal withdrew from the meeting.
c)
Resolution
Page 7 of 8
Page 86 of 89 Minutes of Council April, 15, 2025 Resolution No. [2025-09]-18 Moved by Councillor Roberts Seconded by Councillor Morey That Council rise from Committee of the Whole “Closed Meeting” and the Clerk report. Carried d)
Resolution Resolution No. [2025-09]-19 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council authorize and delegate to the Chief Administrative Officer, the authority to execute a the direction received in closed session. Carried
22
Confirmation By-law
a)
Resolution Resolution No. [2025-09]-20 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2025-32, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-09]-21 Moved by Councillor Turcotte Seconded by Councillor Morey That By-law 2025-32, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Date of Next Meeting
a)
The next Council meeting is scheduled for April 25, 2025 at 8:20 a.m.
24
Adjournment
a)
Resolution Resolution No. [2025-09]-22 Moved by Councillor Trueman Seconded by Councillor Leonard That the Council meeting of April 15, 2025 be adjourned at 10:00 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
Page 8 of 8
Page 87 of 89 Minutes of Council April, 25, 2025
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 8:20 AM Location: 2490 Keeley Rd - Various Locations Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Absent: Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Troy Dunlop - Manager of Engineering and Capital Projects, Brian Kirk - Manager of Operations and Fleet, Tim Laprade - Manager of Recreation and Facilities, David Brown - Facilities Technologist, Delbert Blakney Director of Fire and Emergency Services, Stephanie Kuca - Director of Finance and Treasurer, Heather Grosney - Executive Assistant and Communications Officer
1
Meeting to Order
a)
Resolution Resolution No. [2025-10]-01 Moved by Councillor Morey Seconded by Councillor Leonard That the Special Council meeting of April 25, 2025 be called to order at 8:30 a.m. Carried
2
Roll Call
3
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-10]-02 Moved by Councillor Roberts Seconded by Councillor Turcotte That the agenda be approved, as presented. Carried
4 a)
Disclosure of Pecuniary Interest There were none.
5
Committee of the Whole “Closed Session”
a)
Resolution Resolution No. [2025-10]-03 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan
Page 88 of 89 Minutes of Council April, 25, 2025 That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item:
- Educational Training Session - Municipal Infrastructure Carried b)
Resolution Resolution No. [2025-10]-04 Moved by Councillor Pegrum Seconded by Councillor Morey That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
6
Adjournment
a)
Resolution Resolution No. [2025-10]-05 Moved by Councillor Leonard Seconded by Councillor Roberts That the Special Council meeting of April 25, 2025 be adjourned at 2:30 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
Page 2 of 2
Page 89 of 89 Township of South Frontenac By-Law Number 2025-34 Page 1 of 1 By-Law Number 2025-34 A By-Law to Confirm generally all actions and proceedings of the Council meeting of the corporation of the Township of South Frontenac on May 6, 2025 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and; Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; Therefore, be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:
- The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on May 6, 2025, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held May 6, 2025, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on May 6, 2025, except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
- Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
- This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, May 6, 2025 Given Third Reading and Passed: Tuesday, May 6, 2025
James Thompson, Clerk
Ron Vandewal, Mayor
