Body: Council Type: Minutes Meeting: Regular Date: November 6, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council November, 6, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 23 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Public Services, Mark Segsworth, Director of Public Services, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-23-01 Moved by Councillor Barr Seconded by Councillor Roberts THAT the Council meeting of November 6, 2018 be called to order at 7:00 p.m. Carried
b) A moment of silence was observed to remember the lives lost during both World Wars. There are Remembrance Day ceremonies organized throughout the township on Sunday, November 11, 2018. 2.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Presentation to Outgoing Council Members
a)
Mayor Vandewal presented certificates of appreciation and engraved pens to Councillors Barbeau, McDougall and Schjerning. Each outgoing Council members was recognized for their service to the South Frontenac community. Councillor Barbeau indicated that it had been an honour to serve on Council and he enjoyed his time representing Portland District. Councillor Schjerning noted that it has been his privilege to serve on Council and to represent the best interest of residents in Loughborough District. Councillor McDougall commented on his tremendous respect for staff and the role of a Council Member. He commended Mayor Vandewal and the late Mayor Gary Davison on the impact of their roles at County Council. He thanked the CAO for the tremendous advice he has received from him over the years.
Approval of Agenda
a)
Resolution Resolution No. 2018-23-02 Moved by Councillor Roberts Seconded by Councillor Barr THAT the agenda be approved as presented.
Minutes of Council November, 6, 2018 Carried 5.
Scheduled Closed Session - n/a
*** Recess*** - n/a
Delegations - n/a
Public Meeting
a)
The process for requesting notification of the decision of Council in respect to any of the applications and the process for appealing decisions was explained to those attending the public meeting portion. Resolution No. 2018-23-03 Moved by Councillor Barr Seconded by Councillor Roberts THAT a public meeting be held to discuss planning matters related to: • Z-18/12 - Rezoning Conc 5 Part Lot 7, Loughborough - 2496 Rutledge Rd • Z-18/13 - Rezoning Conc 4 Part Lot 17, Portland - 4183 Camden Portland Boundary Rd • Z-18/14 - Rezoning Conc 7 Pt Lots 27 & 28, Bedford - 688 Dewitt Lane • Z-18/15 - Rezoning Conc 9 Pt Lots 27 & 28, Bedford - 108 Sellers Lane Carried
b)
Zoning By-law Amendment Z-18/12 - Concession 5, Part Lot 7, Loughborough
- Van Luven Claire Dodds reviewed the background on this application that will rezone lot addition lands and one new lot to Limited Service Residential Waterfront in Concession 5, Part of Lot 7, Loughborough District. The application was reviewed for consistency and conformity to the Provincial Policy Statement, the Official Plan and the Comprehensive Zoning By-law. There were mp objections received from the KFL&A Public Health and the Cataraqui Region Conservation Authority to the severances at the time of provisional consent. John Simpson, 1080 Carslake Lane, who benefits from a lot addition noted the increased lot size and buffering. He indicated his appreciation to the Committee of Adjustment and the Director of Development Services for help in this process. There were no comments from Council.
c)
Zoning By-law Amendment Z-18/13 - Concession 4, Part of Lot 17, Portland Sindall & Cross Claire Dodds reviewed the purpose of this application to rezone from Rural to Rural Site Specific to permit a second residential unit in an accessory building and from Rural to Rural Commercial Site Specific to permit a craft brewery and accessory uses on lands proposed to be severed. The consistency and conformity of this application against the Provincial Policy Statement, the County of Frontenac Official Plan, the Official Plan and Comprehensive Zoning By-law were all presented. Councillor McDougall spoke to progress in the City of Kingston for secondary suites providing gradual and improved housing and felt this was great progress in our community. Councillor Sutherland questioned the permitted uses under these zones and if the uses were exhaustive. Ms. Dodds confirmed that she will meet with the
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Minutes of Council November, 6, 2018 applicant to scope the permitted uses to those compatible with surrounding residential uses and this will be presented to Council for consideration before passing the by-law. Mayor Vandewal questioned the sequence of severances and rezoning and if the process had been switched would the severance have been permitted. Ms. Dodds noted that the severances could have happened independently and that normally the main dwelling would have been established first. There were no comments from the public. d)
Zoning By-law Amendment - Z-18/14 - Concession 7, Part Lots 27 & 28, Bedford -Tucker Ms. Dodds reviewed the application that would rezone from Residential Limited Service Waterfront to a Site Specific Residential Limited Service Waterfront zone. The rezoning is to limit the permitted uses on the property to parking and a dock so that the land may only be used as mainland access for the properties located on Mica Island. The application is considered to be consistent and conform with the Provincial Policy Statement, the Township Official Plan and Comprehensive Zoning By-law. The Rideau Valley Conservation Authority recommends site plan control to address sediment and erosion controls, planting plan, and that all materials from construction be disposed of 30 metres or more from the normal high water mark. Councillor Barbeau asked if anything is in place to restrict the installation of hydro or well water to permit car washing on site. Ms. Dodds indicated that the zoning does not deal with this nor is it the intent of the applicant to use for anything other than parking and docking. Councillor Sutherland questioned the trail identified in the conceptual site plan and is it a walking trail. Claire Dodds confirmed that it is a pedestrian trail, there is no width included but this could be established. It is not meant for motorized vehicles. Councillor McDougall asked if there is a boat launch near this property and it is believed that there is one close to Cedar Haven but accessed from Tay Valley Township. There were no comments from the public.
e)
Zoning By-law Amendment Z-18/15 - Concession 9 , Part of Lots 27 & 28, Bedford - Phillips The purpose of this application is to rezone the subject lands from Rural to Limited Service Residential Waterfront to fulfill a condition of consent for the creation of a new waterfront residential lot. Claire Dodds discussed the merits of the rezoning based consistency and conforming with the Provincial Policy Statement, the Official Plan and the Comprehensive Zoning By-law. The Rideau Valley Conservation Authority has no objections but recommends the applicant enter into a site plan for this development. There were no comments from Council or the public.
f)
Zoning By-law Amendment - Z-18/16 - Concession 5, Part Lot 28, Bedford - St. Arnaud & Walker Ms. Dodds explained that the rezoning of the subject lands from Rural to
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Minutes of Council November, 6, 2018 Limited Service Residential Waterfront is for two new water access residential lots fronting on Bob’s Lake. Legal deeded parking will be provided for the new water access lots where current parking is deeded. She reviewed the application on consistency and conformity to the Provincial Policy Statement, the Official Plan and Comprehensive Zoning by-law . The Rideau Valley Conservation Authority recommends that the unevaluated wetlands are retained in their natural state and the KFL& A Public Health will require additional suitable granular soil prior to site development and the construction of a sewage system. Mayor Vandewal felt these were big lots for water access and questioned the requirement for rezoning if built on later. Claire Dodds outlined that the rezoning would permit the applicants to build on the lots once the severance is finalized. There were no comments from the public. Resolution No. 2018-23-04 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT an opportunity having been provided, the public meeting be closed. Carried 9.
Approval of Minutes
a)
Council Meeting of October 2, 2018 Resolution No. 2018-23-05 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the minutes of the October 2, 2018 Council meeting be approved. Carried
b)
Committee of the Whole Meeting of October 9, 2018 Resolution No. 2018-23-06 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the minutes of the October 9, 2018 Committee of the Whole meeting be approved. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Ontario East Regional Agility Competition Noise and Camping Exemptions Resolution No. 2018-23-07 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council authorize the Recreation Supervisor and CAO to enter into an agreement with the Ontario East Regional Agility Competition organizers for a 2019 event; AND that Council exempt the Ontario East Regional Agility Competition taking place from Thursday, May 30th to Sunday, June 2nd, 2019 at Centennial Park from the Township’s noise bylaw as requested;
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Minutes of Council November, 6, 2018 AND FURTHER that Council provide a one-time exemption to permit camping in Centennial Park for the sole purpose of use for the competitor’s trailers during the Ontario East Regional Agility Competition as requested. Carried b)
Road Closing and Transfer Inquiry - Concession 1, Pt Lot 18 and 19 Storrington (Kot Estate) Resolution No. 2018-23-08 Moved by Councillor Sutherland Seconded Deputy Mayor Revill THAT Council direct staff to commence the process for the closing and transferring ownership of a portion of unopened road allowance that transects the property located at 4352 Holmes Road in Inverary subject to the applicant covering the costs to advertise and pay legal fees for the transfer. Carried
Committee Meeting Minutes
a)
Verona & District Health Services Committee meeting held October 1, 2018
b)
Police Services Board meeting held June 21, 2018. Councillor Sutherland asked about access to the statistical reports. The CAO noted that they are available in the agenda for Police Services on CivicWeb.
c)
Public Services Committee meeting held September 13, 2018 Councillor Sutherland questioned the status of the petition for speed reduction on Clearwater Road and when there would be a response to this request. The Director of Public Services anticipates this matter coming forward to Council on December 4.
d)
Storrington District Recreation meeting held September 24, 2018
e)
Loughborough District Recreation meeting held September 24, 2018 Resolution No. 2018-23-09 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council receives for information the minutes of the following committee meetings: • Verona and District Health Services Committee meeting held October 1, 2018 • Police Services Board meeting held June 21, 2018 • Public Services Committee meeting held September 13, 2018 • Storrington District Recreation Committee meeting held September 24, 2018 • Loughborough District Recreation Committee meeting held September 24, 2018 Carried
By-laws - n/a
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Building Department Report - 3rd Quarter Report
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Minutes of Council November, 6, 2018 Councillor Sutherland questioned the tracking of “closed” building permits and whether this remains a problem within the Building Department. c)
2018 Municipal Election Review Councillor Sutherland expressed concerns about potential fraud based on the win/loss in Loughborough District of 4 votes. He noted that there were Voter Notification letters sent out where individuals have not lived at the property and the potential for the PIN’s to be voted. He noted that there was not access for candidates after the polls closed to determine who voted and this made it difficult to challenge the results. Wayne Orr noted that Internet and Telephone voting was a decision of Council and the method was confirmed by by-law. He confirmed that the candidates module was shut down at 7:00 pm however candidates can request a list of who voted from the Clerks Office. The issue with Voter Notification Letters sent to people who no longer reside at a property is an issue with the Voters List and not internet voting. He explained the data cleansing undertaken by the election staff however there is no door to door enumeration to confirm who lives where, this is why there was Voter Lookup promoted in advance as well as the Voter Help Centre. The same opportunities for potential fraud have existed in the past four elections. The concerns will be noted for the 2022 election. Councillor Barr supported the internet and telephone voting method as an easier way to vote although the voter turnout was still relatively low for the 2018 election. Councillor Schjerning asked if the electronic voting systems is an advantage for seasonal residents. The CAO explained that the data does not define a seasonal resident and this is challenging to determine. Mayor Vandewal felt that Councillor acclamations in two of the districts may have some impact on the lower voter turnout.
d)
Capital Budget Reallocation
e)
Year to date financials to September 30
f)
Robert Charest, Cataraqui Trail Committee Member Report - October 2018 Mr. Charest was commended for his quarterly reporting. Councillor Sutherland felt it was worth sending the October report to the CRCA specifically to make them aware of the need for signage for washroom facilities along the trail. It was presumed that Mr. Charest has already shared this report with the CRCA.
Information Items
a)
Michael Tibollo, Minister of Community Safety & Correctional Services, re: Fire Regulations. The CAO reported that the OFMEM has recently met with area Fire Chief’s and it is anticipated that they will be reintroducing the regulations with a more flexible time line.
b)
Inverary Youth Activities - Thanks for financial support
c)
Invitation to attend the County of Frontenac Inaugural Council Meeting on December 19, 2018
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Minutes of Council November, 6, 2018 d)
WTC - Battersea Tower Agreement
Notice of Motions
a)
Mayor Vandewal removed himself as Chair. Deputy Mayor Revill asked if there were any notice of motions. Mayor Vandewal served a notice of motion for a by-law to create a three way stop at Latimer Road and Round Lake Road and that the by-law be presented at the December 4 meeting. Mayor Vandewal then resumed the role of Chair.
Announcements/Statements by Councillors
a)
Councillor McDougall reported that the kiosk has been removed from the corner of the Revell Ford lot and relocated at the trail head at the corner of Road 38 and Bellrock Road. He commended the Public Works staff on doing a fabulous job in relocating this structure.
b)
Councillor Sleeth commended the Director of Public Services on coordinating the bale wrap demonstration at the Household Hazardous Waste site last Friday. It was very informative and well attended by a good cross section of potential users.
c)
Councillor Sleeth asked about getting the fallen tree removed from the Sand Hill Cemetery prior to the Remembrance Day ceremony.
d)
Councillor Schjerning noted an item to be fixed with respect to the new street signs in Harrowsmith and Sydenham, specifically on Alton Road.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-67 Resolution No. 2018-23-10 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 6 day of November 2018. Carried Resolution No. 2018-23-11 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 6 day of November 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-23-12
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Minutes of Council November, 6, 2018 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of November 6, 2018 be adjourned at 8:20 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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