Body: Council Type: Minutes Meeting: Regular Date: August 7, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council August, 7, 2018 Time: 6:00 PM Location: Council Chambers
Meeting # 17 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-17-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of August 7, 2018 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest.
Approval of Agenda
a)
Resolution Resolution No. 2018-17-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the agenda for August 7, 2018 Council meeting be approved. Carried
Scheduled Closed Session
a)
Resolution Resolution No. 2018-17-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move into closed session to approve minutes of the July 3, 2018 Closed Session and to discuss matters about an identifiable individual and property acquisition. Carried
b)
Minutes of July 3, 2018 Closed Session meeting
c)
Minutes from June 5, 2018 Closed Session with Solicitor (for information)
d)
Matters about an identifiable individual
e)
Property Acquisition
Minutes of Council August, 7, 2018 f)
Resolution Resolution No. 2018-17-05 Moved by Councillor Roberts Seconded by Councillor Barr THAT Council move out of Closed Session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations - n/a
Public Meeting - n/a
Approval of Minutes
a)
July 3, 2018 Council Meeting Resolution No. 2018-17-06 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council approves the minutes of the July 3, 2018 Council meeting. Carried
Business Arising from the Minutes
a)
Notice of Motion - Reconsideration of By-law 2018-34 As per the Procedural By-law 2017-76, there must be a two-thirds majority to bring the matter back for discussion. Councillor Roberts requested a recorded vote. Councillor Sutherland voted in favour of the motion with the remaining 7 members present voting against it. Resolution No. 2018-17-07 Moved by Councillor Sutherland Seconded by Councillor Schjerning THAT Council reconsider Bylaw 2018-34 passed at the June 5 Council meeting to approve the condominium agreement with Magenta Waterfront Development Corporation for their Johnson’s Point Development Defeated
Reports Requiring Action
a)
Medical Tiered Response Agreement Resolution No. 2018-17-08 Moved by Deputy Mayor Revill Seconded by Councillor Sleeth THAT Council authorize the Mayor and CAO to sign a new Medical Tiered Agreement with the Frontenac County Paramedic Service. Carried
b)
Fire Department Budget Update Resolution No. 2018-17-09 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council authorize the in line variances identified within the Fire Service on the understanding that the overall 2018 Budget will be balanced. AND THAT the unbudgeted capital item be funded from the equipment reserve. Carried
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Minutes of Council August, 7, 2018 c)
Municipal Access Agreement with North Frontenac Telephone Corporation Resolution No. 2018-17-10 Moved by Deputy Mayor Revill Seconded by Councillor Sleeth THAT Council authorize the Mayor and CAO for the Township of South Frontenac to enter into a Municipal Access Agreement with the North Frontenac Telephone Corporation Limited for the installation of fibre optic and coaxial cables for the provision of high-speed internet. Carried
d)
OCIF - Top up Funding Resolution No. 2018-17-11 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council approve the Sunbury Village Rehabilitation Project as the Township of South Frontenac’s OCIF Top-up Submission. AND THAT Council request $990,000 in top-up. Carried
e)
Heritage Committee - Community Grants Foundation Funding Resolution No. 2018-17-12 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council support the recommendation from the Heritage Committee to apply for funding from the Community Foundation Grants to hire contracted staff to assist with the identification of stone buildings of interest throughout South Frontenac; AND THAT the contracted staff person work collaboratively with local heritage groups. Carried
Committee Meeting Minutes
a)
Heritage Committee meeting held May 28, 2018
b)
Public Services Committee meeting held June 12, 2018 Resolution No. 2018-17-13 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council receives for information the minutes of the following committee meetings: • Heritage Committee meeting of May 28, 2018 • Public Services Committee meeting held June 12, 2018 Carried
By-laws - n/a
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Tender PW 2018-20 - Screened Winter Sand
c)
2nd Quarter Building Activity Report for 2018
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Minutes of Council August, 7, 2018 d)
Year to Date Financial Update to June 30th
e)
Cataraqui Trail - Quarterly Report from Robert Charest
f)
Reminder - Lake Association Meeting - August 23, 2018
Information Items
a)
Letter to MNRF re: reimbursement for mileage to attend meeting There has been no response to this offer other than to acknowledge the offer will be reviewed.
b)
Jannette Amini, Manager of Legislative Services/Clerk, County of Frontenac, re: Ontario Community Infrastructure Fund Access to Funding
c)
Rural Housing Liaison Program
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Sutherland thanked Mayor Vandewal and Councillor Schjerning for their help at the Lakes and Trails Festival and acknowledged all the help from Public Works staff in getting ready for the festival. He reported that there were 405 in attendance.
b)
Councillor Schjerning requested a verbal update from the Public Works Manager on the construction projects. Mark Segsworth indicated that he anticipates both the Harrowsmith Intersection and Bedford Road will be completed before Labour Day weekend. There will be an adjustment period for the traffic lights in Harrowsmith and he is hoping for patience from the public as this happens.
c)
Mayor Vandewal announced that an extremely competent individual has accepted the position of Director of Development Services. Wayne Orr confirmed that the individual will be starting on September 10, 2018 and will be attending the September 4, Council meeting. The official staffing announcement will be released on Friday.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-52 Resolution No. 2018-17-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2018-52 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 7 day of August, 2018. Carried Resolution No. 2018-17-15
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Minutes of Council August, 7, 2018 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2018-52, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of August, 2018. Carried 20.
Adjournment
a)
Resolution Resolution No. 2018-17-16 Moved by Councillor Roberts Seconded by Councillor Barr THAT the Council meeting of August 7, 2018 be adjourned at 7:34 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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