Body: Council Type: Minutes Meeting: Regular Date: February 7, 2023 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council February, 7, 2023
TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes
Meeting # 10 Time: 7:00 p.m. Location: Council Chamber/Virtual Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (Attended Virtually) Staff: Louise Fragnito - Chief Administrative Officer, Kyle Bolton - Director, Public Services, Brad Wright - Director, Development Services, Shelley Stedall - Director of Corporate Services & Treasurer, Christine Woods - Senior Planner, James Thompson Clerk, Michelle Hannah - Planning Assistant 1
Call to Order and Roll Call
a)
Resolution Resolution No. 2023-10-01 Moved by Councillor Roberts Seconded by Councillor Morey That the Council meeting of February 7, 2023 be called to order at 7:00 p.m. Carried
b)
Ms. Hannah conducted the Roll Call.
2
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Trueman declared a pecuniary interest regarding the appointment of public representatives to the Recreation & Leisure Advisory Committee.
3
Approval of Agenda
a)
Resolution Resolution No. 2023-10-02 Moved by Councillor Leonard Seconded by Councillor Ruttan That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
5
Delegations
a)
Anne Prichard, Executive Director, Frontenac Business Services was present to speak to Council regarding Frontenac Business Services.
6
Public Meeting
7
Approval of Minutes
a)
Resolution Resolution No. 2023-10-03
Minutes of Council February, 7, 2023 Moved by Councillor Roberts Seconded by Councillor Trueman That the minutes of the January 31, 2023 Council meeting be approved. Carried 8
Business Arising from the Minutes
9
Reports Requiring Action
a)
Committee Appointment: Heritage Advisory Committee, Lake Ecosystem Advisory Committee and Recreation & Leisure Services Advisory Committee • The report provided Council with the necessary background information to appoint both members of Council as well as members of the public to the Heritage Advisory Committee, Lake Ecosystem Advisory Committee and the Recreation & Leisure Services Advisory Committee. Resolution No. 2023-10-04 Moved by Councillor Pegrum Seconded by Councillor Trueman
- That Councillor Trueman be appointed to the Heritage Advisory Committee for the term of Council.
- That Councillor Pegrum and Councillor Ruttan be appointed to the Lake Ecosystem Advisory Committee for the term of Council.
- That Councillor Roberts and Councillor Leonard be appointed to the Recreation & Leisure Services Advisory Committee for the term of Council. Carried Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Clause 4. of Agenda Item 9. A. be amended to read as follows: “That the following five public representatives be appointed to the Heritage Advisory Committee for the term of Council;” Carried Moved by Councillor Morey Seconded by Councillor Pegrum
- That the following five public representatives be appointed to the Heritage Advisory Committee for the term of Council; Michael Gemmell, John McDougall, Michael Payne, Wilma Kenny and Angela Maddocks.
- That the following nine public representatives be appointed to the Recreation & Leisure Services Advisory Committee; Michele Zigman, Jeffrey (Jeff) Monaghan, Holly Wilson, Paige Moreland, Paul Wash, Marc Goudie, Karl G Hammer, Shane Peters and Marie Wilkins; and That notwithstanding the Committee By-law, public representatives be appointed to the Recreation & Leisure Services Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the new mandate of the Recreation & Leisure Services Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated.
- That the following six lake associations representatives (which have been officially endorsed by their respective lake association) be appointed to the Lake Ecosystem Advisory Committee; Alan Revill (Desert Lake Property Owners’ Association), Janet Brown (Dog & Cranberry Lakes Association), Justin Connidis
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Minutes of Council February, 7, 2023 (Garter Lake Lane Association), Joseph Buckley (Fourteen Island and Mink Lakes Watershed Association), Terry Mauer (Inverary Lake Residents Association) and Tim Upton (West Devil Lake Property - Owners Association); and That two members of the public (who own and/or reside on a lakeshore property and/or that possess specific knowledge or expertise) be appointed to the Lake Ecosystem Advisory Committee; Ellie Prepas, Gerrit Buitenhuis; and That notwithstanding the Committee By-law, public representatives be appointed to the Lake Ecosystem Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the mandate of the Lake Ecosystem Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated. Carried (See Motion to Amend which Carried) Moved by Councillor Roberts Seconded by Deputy Mayor Sleeth That Clause 6. A. of Agenda Item 9.A be amended to include the following paragraph: “That notwithstanding the Committee By-law, public representatives be appointed to the Lake Ecosystem Advisory Committee for a term concluding September 30, 2024; it being understood that staff will report back to Council in September, 2024 to evaluate the effectiveness of the mandate of the Lake Ecosystem Advisory Committee and consider whether amendments to the composition and/or mandate of the Committee should be contemplated.” Carried Carried b)
2023 Meeting Schedule • The report provided Council with background information and recommend adoption of the 2023 meeting schedule for Council, Committee of the Whole, advisory committees and legislated committees. recognizable to the public. Resolution No. 2023-10-05 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That the 2023 schedule of meetings of Council, Committee of the Whole, advisory committees and legislated committees, attached as Exhibit A to the Report, be approved; and That notwithstanding the regularly scheduled Council and Lake Ecosystem Advisory Committee meeting dates, Council approve the following meeting dates: Schedule Adjustments: • July 4, Council meeting rescheduled to July 11; • August 1, Council meeting rescheduled to August 15; • August 17, Police Services Board Meeting rescheduled to August 10; and • December 28, Lake Ecosystem Advisory Committee rescheduled to December 7. Carried
c)
Light Duty Vehicle Colour • The report provided information on the current paint scheme for light duty vehicles and seeks approval to proceed with white coloured light duty vehicles with a vinyl vehicle wrap of the brand pattern above the
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Minutes of Council February, 7, 2023 rear wheels in orange to keep Township staff and trucks recognizable to the public. Resolution No. 2023-10-06 Moved by Councillor Leonard Seconded by Councillor Godfrey That Council support changing the colour of light duty vehicles from orange to white with an orange vinyl vehicle wrap above the rear wheels using the brand pattern. Carried d)
Public Consultation and Schedule of Adoption of the New South Frontenac Official Plan • Staff sought support from Council to proceed with public consultation and a revised schedule to adopt the new Official Plan. Open houses and statutory public meetings are legislated requirements and provide an opportunity for public input and comment on Official Plan policy direction. Resolution No. 2023-10-07 Moved by Councillor Godfrey Seconded by Councillor Trueman That Council endorse the schedule to consider the adoption of the Official Plan and provide for public consultation; and That Council direct staff to engage the Heritage Committee and Lake Ecosystems Committee for input and comment; and That Council direct staff to schedule In-person Open House, and Statutory Public Meeting to facilitate public consultation. Carried
e)
Bellrock and Petworth Mills Update • The report provided information on the condition of the Bellrock and Petworth Mills sites and seeks approval to proceed with next steps. Resolution No. 2023-10-08 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council approve the design of the structural demolition of the Bellrock and Petworth Mill sites along with the park space design of the sites. Carried
10
Committee Meeting Minutes
11
By-laws
a)
Implementation of Administrative Monetary Penalties – Dog Control Bylaw • The report provided Council with information regarding the proposed expansion of the application of Administrative Monetary Penalties (AMPs) to deter actions prohibited under By-law 2001-66, as amended, being ‘A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’. Resolution No. 2023-10-09 Moved by Councillor Morey Seconded by Councillor Ruttan
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Minutes of Council February, 7, 2023 That By-law 2023-10 attached as Exhibit A, being ‘A By-law to Amend By-law 2022-70, As Amended, A By-Law to Impose Administrative Monetary Penalties on Violations Of Municipal By-Laws’, be given first and second reading. Carried Resolution No. 2023-10-10 Moved by Councillor Trueman Seconded by Councillor Roberts That By-law 2023-10 attached as Exhibit A, being ‘A By-law to Amend By-law 2022-70, As Amended, A By-Law to Impose Administrative Monetary Penalties on Violations Of Municipal By-Laws’, be given third reading, signed and sealed. Carried Resolution No. 2023-10-11 Moved by Councillor Godfrey Seconded by Councillor Roberts That By-law 2023-11 attached as Exhibit B, being ‘A By-Law to Amend By-Law 2001-66, As Amended, A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’, be given first and second reading. Carried Resolution No. 2023-10-12 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-law 2023-11 attached as Exhibit B, being ‘A By-Law to Amend By-Law 2001-66, As Amended, A By-Law To License Dogs, And For Regulating The Running At Large Of Dogs Within The Corporation Of The Township Of South Frontenac’, be given third reading, signed and sealed. Carried b)
2023 Interim Tax Levy • The report and the attached by-law provided the Township the ability to levy interim property tax amounts to properties within the Township and provides for penalties to be charged on outstanding arrears. Resolution No. 2023-10-13 Moved by Councillor Pegrum Seconded by Deputy Mayor Sleeth That By-law 2023-12 to establish interim property taxes for 2023 be given first and second reading; and Carried Resolution No. 2023-10-14 Moved by Councillor Godfrey Seconded by Councillor Ruttan That By-law 2023-12 be given third reading, signed and sealed. Carried
c)
Zoning By-law Amendment Application - PL-ZBA-2022-0127, Jones, 1829 Morrison Road • The report recommended that Council pass a by-law to change the zone on the subject property to permit a secondary dwelling unit. Resolution No. 2023-10-15 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law 2023-13 being a By-law to amend By-law 2003-075, as amended, to rezone land from the Rural (RU) zone to Rural – Special Provision (RU-69) zone
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Minutes of Council February, 7, 2023 on lands described as 1829 Morrison Road, Part 4, Reference Plan 13R10719, Part Lot 12, Concession 5, District of Loughborough be given first and second reading; and Carried Resolution No. 2023-10-16 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2023-13 be given third reading, signed and sealed. A recorded vote was requested by Councillor Roberts: Yeas: Councillor Leonard, Councillor Pegrum, Councillor Godfrey, Councillor Morey and Mayor Vandewal Nays: Deputy Mayor Sleeth, Councillor Trueman, Councillor Ruttan and Councillor Roberts Carried 5:4 d)
Council received two items of correspondence related to the application.
e)
Zoning By-law Amendment Application PL-ZBA-2022-0157, Shepherd, 1646 Shales Road • The report recommended that Council pass a by-law to change the zone on a portion of the subject property from the Rural (RU) zone to a property specific Rural (RU-68) zone to permit a deficient lot frontage of 55 metres. Resolution No. 2023-10-17 Moved by Councillor Roberts Seconded by Councillor Trueman That By-law 2023-14 being a By-law to amend By-law 2003-075, as amended, to rezone land from the Rural (RU) zone to Rural – Special Provision (RU-68) zone on lands described as 1646 Shales Road, Part of Lot 17, Concession 11, District of Loughborough be given first and second reading; and Carried Resolution No. 2023-10-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Leonard That By-law 2023-14 be given third reading, signed and sealed. Carried
12
Reports for Information
13
Information Items
a)
2023 Ontario Farmland Forum
b)
Cataraqui Conservation 2023 Municipal Levy
14
Notice of Motions
15
Announcements/Statements by Councillors
16
Question of Clarity (from the public on outcome of agenda items)
17
Closed Session (if requested)
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Minutes of Council February, 7, 2023 a)
Resolution: That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: Resolution No. 2023-10-19 Moved by Councillor Morey Seconded by Councillor Roberts That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Financial Negotiations. Carried
b)
A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board – Financial Negotiations.
c)
Resolution - That Council Rise from Committee of the Whole - “Closed Meeting” without Reporting. Resolution No. 2023-10-20 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council Rise from Committee of the Whole - “Closed Meeting” without Reporting. Carried
18
Confirmatory By-law
a)
Resolution Resolution No. 2023-10-21 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2023-15, being the confirmatory by-law, be given first and second reading. Carried Resolution No. 2023-10-22 Moved by Councillor Ruttan Seconded by Councillor Leonard That By-law 2023-15, being the confirmatory by-law, be given third reading, signed and sealed. Carried
19
Adjournment
a)
Resolution Resolution No. 2023-10-23 Moved by Councillor Ruttan Seconded by Councillor Trueman That the Council meeting of February 7, 2023 be adjourned at 9:12 p.m. Carried
James Thompson, Clerk
Ron Vandewal, Mayor
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