Body: Council Type: Minutes Meeting: Regular Date: March 7, 2017 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council March, 7, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 5 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-5-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of March 7, 2017 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Approval of Minutes
a)
Minutes of the February 21, 2017 Council Meeting Resolution No. 2017-5-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approves the minutes of the February 21, 2017 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: South Frontenac Cemetery Contract Extensions Resolution No. 2017-5-03 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council extend the contract for sales/administration services, grave excavation and cemetery maintenance to D.G. Younge Concrete Burials Vaults for the two year period of May 1, 2017 to April 30, 2019 under the same terms as the existing contract. Carried
b)
Louise Fragnito, Treasurer, re: Princess Anne Lease Resolution No. 2017-5-04
Minutes of Council March, 7, 2017 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council authorize the CAO to execute a 5 year lease agreement with Portland Community Caring under the same terms as the previous lease. Carried c)
Mark Segsworth, Public Works Manager, re: PR-2017-01 Grass Cutting Contracts Resolution No. 2017-5-05 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the contractors at the facilities and price per cut as specified in the Public Works Report for Tender PR-2017-01, 2017-18 grass cutting. Carried
d)
Mark Segsworth, Public Works Manager, re: Tender PW -2017-05 Crack Sealing Program Resolution No. 2017-5-06 Moved by Councillor Revill Seconded by Councillor Sleeth THAT Council approves the bid of Roadlast Asphalt and Sealing Maintenance for Tender No. PW-2017-05, Crack Sealing, in the amount of $70,060.00 including applicable taxes. Carried
e)
Mark Segsworth, Public Works Manager, re: Firehall cost estimate (verbal) Mark Segsworth reported that the design was based on the criteria approved by Council and that the only addition was the accessibility requirements in the washrooms. The architect has given a cost estimate that is over what Council has budgeted for the project, but he is confident that local contractors can come in at a lower price than the architects. Council gave direction to move forward with the tender process for this project.
f)
Wayne Orr, Chief Administrative Officer, re: Township Flag Resolution No. 2017-5-07 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT Council direct staff to purchase 10 Township logo flag(s). Carried
Committee Meeting Minutes
a)
Verona Community Association meeting of January 11, 2017
b)
South Frontenac Recreation meeting of August 22, 2016
c)
South Frontenac Recreation meeting of September 19, 2016
d)
South Frontenac Recreation meeting of November 28, 2016
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Minutes of Council March, 7, 2017 Resolution No. 2017-5-08 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • Verona Community Association meeting held January 11, 2017 • South Frontenac Recreation meeting held August 22, 2016 • South Frontenac Recreation meeting held September 19, 2016 • South Frontenac Recreation meeting held November 28, 2016 Carried 10.
By-Laws - n/a
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Wayne Orr, Chief Administrative Officer, re: Staff Demographics
c)
Mark Segsworth, Public Works Manager, re: Tender PW 2017-06 Dust Suppression Program
Information Items
a)
Joel Locklin, Manager, Infrastructure Renewal Programs - OMAFRA, re: OCIF Top-Up Application
b)
South Frontenac Letter to Minister of Education, re: Accommodation Review Process
c)
Jannette Amini, County of Frontenac, re: Waste Management Opportunities Council asked staff to develop a response for Council’s approval.
Notice of Motions
a)
Councillor Schjerning served a notice of motion that all committees provide their minutes and agendas for posting on the township website.
b)
Councillor Sutherland served notice of motion that the County of Frontenac be advised of the extended notice requirements set out by South Frontenac Council.
c)
Councillor Sutherland served a notice of motion to restrict overnight parking on Sydenham Walker Road.
Announcements
a)
Mayor Vandewal provided a verbal report on the Ontario Good Roads Association conference that he and Deputy Mayor Roberts attended from February 26 to February 28. There was a different atmosphere to the conference with only 900 registered attendees since the OGRA/ROMA Conference was separated into two conferences this year. He provided a brief outline of the ten sessions he attended at the conference as well as on overview of the Ontario Waste Management conference he attended on March 1.
b)
Mayor Vandewal outlined the projects for 2017 including the Storrington Salt Dome completion, Perth Road Firehall, Harrowsmith Intersection, Bedford
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Minutes of Council March, 7, 2017 Road and improvements to The Point buildings. There is lots of work to complete this year! 15.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2017-09 Resolution No. 2017-5-09 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 7 day of March, 2017. Carried Resolution No. 2017-5-10 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of March 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-5-11 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT the Council meeting of March 7, 2017 be adjourned at 8:15 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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