Body: Council Type: Minutes Meeting: Regular Date: May 7, 2019 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council May, 7, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 12 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Deputy Mayor Sleeth opened the meeting and chaired the first portion of the meeting. Resolution No. 2019-12-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of May 7, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 14 (a), the Accounts Payable and Payroll Listing. Mayor Vandewal declared a pecuniary with respect to Agenda Item 4(c) and was not present in the Closed Session. Deputy Mayor Sleeth chaired this portion of the meeting.
Approval of Agenda
a)
Resolution Resolution No. 2019-12-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried
Scheduled Closed Session
a)
Section 239.2 (d) Labour Relations and Employee Negotiations & Approve Minutes Mayor Vandewal was not present for the Closed Session. Resolution No. 2019-12-03 Moved by Councillor Revill Seconded by Councillor Ruttan
Minutes of Council May, 7, 2019 That Council move into closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss labour relations and employee negotiations and to approve previous closed meting minutes. Carried b)
Minutes of Closed Session meetings held March 19 and April 16, 2019
c)
Labour Relations and Employee Negotiations
d)
Resolution Resolution No. 2019-12-05 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Rise & Report from Closed Session
a)
Resolution - Labour Relations Mayor Vandewal assumed the Chair after the closed session portion of the meeting. Resolution No. 2019-12-06 Moved by Councillor Ruttan Seconded by Councillor Revill That Council rise and report from closed session and ratify the terms of the collective agreement with CUPE, with an expiry date of March 31, 2022, as negotiated. And that the changes to wages, benefits and vacation for non-union staff be adjusted on the same basis. Carried
b)
Resolution - Employee Negotiations Resolution No. 2019-12-07 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey THAT Council appoint Joanne Glaser as Acting Clerk for a Special Committee of the Whole meeting to be held Saturday, May 11, 2019 when Council will conduct interviews for candidates for the Chief Administrative Officer position. Carried
Delegations
a)
Brenda Crawford, Harrowsmith Beautification Committee, re: Proposed plans and projects On behalf of the Harrowsmith Beautification Committee, Brenda Crawford presented details on proposed plans and projects for the village. She noted that all materials have been donated by various individuals and local companies, the only cost to the township will be assistance with installation/manpower. She commended staff from the Public Services Department on all they work and help they have provided to the committee. Council thanked Mrs. Crawford for all the work done by the committee and
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Minutes of Council May, 7, 2019 commended her on all of the donations received for village beautification. Council expressed concerns about the proposed fencing in the areas that the Committee felt should be fenced and felt there should be approval from the adjacent property owners. Every effort should be made to ensure there is no obstructions to site lines for pedestrian and vehicular traffic. Council recommended that staff review the proposals and provide a report on the safety aspects of the various plans before the committee proceeds. 8.
Public Meeting - n/a
Approval of Minutes
a)
April 16, 2019 Council Meeting Resolution No. 2019-12-08 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the minutes of the April 16, 2019 Council meeting be approved with corrections to agenda item 10 (a). Carried
Business Arising from the Minutes
Reports Requiring Action
a)
Appointment of Building Inspector See By-law 2019-27
b)
Retirement/Auxiliary Firefighter Policy and Job Description Resolution No. 2019-12-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council adopt the recommendation from the Corporate Services Committee and approve the South Frontenac Fire and Rescue Retirement/Auxiliary Firefighter Policy and Job Description. Carried
c)
Strategic Planning - Next Steps Dates for the District Open Houses were scheduled as follows: • Thursday, August 1, 2019 - Bedford District • Wednesday, August 7, 2019 - Storrington District • Tuesday, August 13, 2019 - Portland District • Tuesday, August 20, 2019 - Loughborough District Council requested that the survey be brought back to the May 14 Committee of the Whole meeting to review core values and discuss the questions that will be included in the on-line survey. Council discussed the strategic plan process and recognized that the intent was not to recreate the plan but to review and update what has already been identified to determine if these still represent the core values of the community and Council.
d)
Women’s Institute - Centennial Celebration Resolution No. 2019-12-10 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council proclaim the week of June 17 to June 22, 2019 as Women’s Institute Week in South Frontenac.
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Minutes of Council May, 7, 2019 Carried e)
ICIP Funding Resolution No. 2019-12-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council agree with the recommendation of the Public Services Committee not to submit an application this round to the Investing in Canada Infrastructure Program (ICIP). Carried
f)
Regional Roads - Overview and Background Report Resolution No. 2019-12-12 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council of the Township of South Frontenac endorse the petition to the Province of Ontario to remove Section 6.2 from the County of Frontenac/City of Kingston Restructuring Order, 1997, related to the prohibition of County involvement in roads: And that Council endorse the County proposal to engage a consulting team to assist with the development of a business plan for both options 3 and 5, including consultation with each Council and the study to be a maximum upset limit of $40,000 to be funded from the County portion of the recently announced Municipal Modernization Fund.
Resolution No. 2019-12-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Revill AMENDMENT: That Council only endorse the development of a business plan for option 3: And further that the results of the business plan be presented at a joint meeting of the Frontenac Councils; And that prior to the County making a decision to implement option 3, that there be unanimous consent by the four member Councils. Carried Resolution No. 2019-12-14 Moved by Councillor Morey Seconded by Councillor Revill AMENDMENT: That the first paragraph be amended to “conditionally” endorse the petition subjection to our prior amendments being accepted by the County. Carried g)
Waste Management in Frontenac County - Options for the Future Council directed staff to refer this to the Public Services Committee for review and to provide options on how to move forward with these initiatives.
Committee Meeting Minutes
a)
Heritage Committee meeting held November 26, 2018
b)
Loughborough District Canada Day Committee meeting held March 27, 2019
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Minutes of Council May, 7, 2019 c)
Development Services Committee meeting held March 25, 2019
d)
Harrowsmith Beautification Committee meeting held April 3, 2019
e)
Bedford District Recreation Committee meeting held April 23, 2019 Resolution No. 2019-12-15 Moved by Councillor Leonard Seconded by Councillor Roberts That Council receives for information the minutes of the following committee meetings: • Heritage Committee meeting held November 26, 2018 • Loughborough District Canada Day Committee meeting held March 27, 2019 • Development Services Committee meeting held March 25, 2019 • Harrowsmith Beautification Committee meeting held April 3, 2019 • Bedford District Recreation Committee meeting held April 23, 2019 Carried
By-laws
a)
By-law 2019-27 - Appointment of Building Inspector Resolution No. 2019-12-16 Moved by Councillor Roberts Seconded by Councillor Leonard That the following by-law be given first and second reading: • By-law 2019-27 Carried Resolution No. 2019-12-17 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-27, being a by-law to appoint a Building Inspector, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
2019 Community Grants
Information Items
a)
City of Brantford - Resolution Single-Use Plastic Straws
b)
Elections Ontario - Report on Transformative Election
c)
Steve Clark, Minister of Municipal Affairs and Housing, re: Ontario’s Housing Supply Action Plan The recent update from AMO and the interpretation of the plan by Watson & Associates will be discussed at the May 14, 2019 Committee of the Whole meeting. There is a need to clarify what the impacts of these changes will be to South Frontenac.
Notice of Motions - n/a
Announcements/Statements by Councillors
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Minutes of Council May, 7, 2019 a)
Councillor Sutherland inquired about how South Frontenac will be utilizing the Modernization Action Plan for Ontario funding. Wayne Orr indicated that there will be a report forthcoming regarding this funding as well as the Main Street, Cannabis and Gas Tax funding.
b)
Councillor Roberts suggested that the scheduling of the bus tour be delayed to the fall prior to the 2020 budget deliberations. Council was supportive of waiting until the fall.
c)
Mayor Vandewal reported that on the following: • South Frontenac museum officially opens for the summer on May 18 from 1:00 to 4:00 pm. • The Long Service Recognition luncheon is scheduled for May 23, at 12:00 noon at Keeley Road. • The Success by Six event is scheduled for May 9 from 5:00 to 7:30 pm at the Public Services Department on Kelley Road. • A reminder of the Special Committee of the Whole meeting on Saturday, May 11, 2019 at 12:30 pm to interview candidates for the Chief Administrative Officer position.
d)
Councillor Sutherland commended South Frontenac staff on the Truck Rodeo. He was very impressed by this event as it validated the skills of the Public Services employees. Councillor Leonard agreed that his was an excellent opportunity to showcase the caliber of drivers in South Frontenac Public Services Department.
e)
Councillor Sutherland noted the “Repair Cafe” events that are happening on June 23 in Bell Rock and July 28 in Perth Road.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2019-28 Resolution No. 2019-12-18 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-28, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of May, 2019. Carried Resolution No. 2019-12-19 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-28, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 7 day of May, 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-12-20 Moved by Councillor Sutherland Seconded by Councillor Barr
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Minutes of Council May, 7, 2019 That the Council meeting of May 7, 2019 be adjourned at 8:40 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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