Body: Council Type: Minutes Meeting: Regular Date: May 7, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council May, 7, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # 10 Time:7:00 p.m. Location: Council Chambers / virtually via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Absent: Randy Ruttan Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Kyle Bolton - Director of Public Services, Delbert Blakney Director of Fire and Emergency Services, Arundhati Mohile - Director of Corporate Services, Troy Dunlop - Manager of of Engineering and Capital Projects, Christine Woods - Senior Planner
1
Call to Order
a)
Resolution Resolution No. 2024:10:01 Moved by Councillor Roberts Seconded by Councillor Morey That the Council meeting of May 7, 2024 be called to order at 7:00 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024:10:02 Moved by Councillor Turcotte Seconded by Councillor Morey That the agenda be approved, as presented. Carried
4 a)
5 a)
6
Scheduled Closed Session There was none. Recess There was none. Public Meeting
Minutes of Council May, 7, 2024 a)
Resolution - Public Meeting to Order Resolution No. 2024:10:03 Moved by Councillor Sleeth Seconded by Deputy Mayor Leonard That the Public Meeting be called to order. Carried
b)
Notice of Collection Michelle Hannah - Deputy Clerk provided an overview of the Notice of Collection.
c)
Unopened Road Allowance Application RC-24-02 (Fleming) Michelle Hannah - Deputy Clerk provided an overview of the PowerPoint Presentation. Members of Council did not provide comment. Mayor Vandewal provided an opportunity for the public to speak. Members of the public did not provide comment.
d)
Resolution - Close Public Meeting Resolution No. 2024:10:04 Moved by Councillor Trueman Seconded by Councillor Pegrum That the Public Meeting be closed. Carried
7
Delegations
a)
Mark Compton was present to speak to Council regarding the By-law 2014-48.
b)
Jeremy Campbell, Totopoca Films Inc. was present to speak to Council regarding a proposed fundraiser (concert) for the Sydenham High School Integrated Arts & Entrepreneurship courses.
8
Briefings
a)
There were none.
9
Approval of Minutes
a)
Resolution Resolution No. 2024:10:05 Moved by Councillor Trueman Seconded by Councillor Turcotte That the minutes of the April 9th, 2024 Council meeting be approved, and That the minutes of the April 16th Council meeting be approved. Carried
10
Reports Requiring Action
a)
Award of RFP PS-P02-2024 – Facility Condition Assessment
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Minutes of Council May, 7, 2024 Resolution No. 2024:10:06 Moved by Councillor Morey Seconded by Councillor Roberts That Council award RFP PS-P02-2024 Professional Services for Facility Condition Assessments to Accent Building Services for the successful bid of $120,331.20; and That Council approve a budget increase of $50,331.20 to be funded from capital project 19-06. Carried b)
Piccadilly Sand Dome Demolition Resolution No. 2024:10:07 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council accept the bid of $25,171 from Environmentall Contracting Services for RFQ PS-2024-09 for the demolition of sand dome and salt sheds; and That Council approve a budget of $30,000 for this project to be funded from postponed capital project 23-60 (Facilities Reserve). Carried
c)
Meeting Audio-Visual System Upgrade Resolution No. 2024:10:08 Moved by Deputy Leonard Seconded by Councillor Sleeth That Council authorize the Clerk’s Department to enter into an agreement with SOLOTECH for the purchase of a hybrid audio-visual system (Option 1) with an upset limit of $84,000; and That the additional funds, of up to $54,000, required for the above listed purchase be funded from the Working funds reserves. Carried
d)
PSAB Presentation of the 2024 Budget Resolution No. 2024:10:09 Moved by Councillor Pegrum Seconded by Councillor Morey That Council approve the 2024 PSAB budget attached to Report Number 2024074 as Exhibit A. Carried
e)
Municipal Significant Event Designation for AGCO SOP Resolution No. 2024:10:10 Moved by Councillor Trueman Seconded by Councillor Trucotte That Council move to designate the South Frontenac Summer Kickoff Music Festival on May 25th, 2024, from 3:30 pm – 10:00 pm at Centennial Park in Harrowsmith as municipally significant in support of the Alcohol & Gaming Commission of Ontario Special Events Permit Application. Carried
f)
Automatic Aid Agreement with Central Frontenac
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Minutes of Council May, 7, 2024 Resolution No. 2024:10:11 Moved by Deputy Mayor Leonard Seconded by Councillor Morey That Council enter into the automatic aid agreement with Central Frontenac, attached to the Report as Exhibit A for the provision of fire protection services in specific areas of each municipality. Deferred (See Motion to Defer which Carried) Resolution No. 2024:10:12 Moved by Councillor Roberts Seconded by Councillor Sleeth That Council defer further consideration of Report 2024-81 in order for the Director of Emergency Services to report back to Council with additional data. Carried 11 a)
Advisory Committee Reports or Minutes There were none.
12
Reports Requiring Approval of By-laws
a)
Appointment of Municipal Law Enforcement Officer Resolution No. 2024:10:13 Moved by Councillor Sleeth Seconded by Councillor Roberts That By-law 2024-39 being a By-law to appoint a Municipal Law Enforcement Officer be given first and second reading. Carried Resolution No. 2024:10:14 Moved by Councillor Pegrum Seconded by Councillor Roberts That By-law 2024-39 be given third reading, signed and sealed. Carried
b)
Unopened Road Allowance Application RC-24-02 (Fleming) Resolution No. 2024:10:15 Moved by Councillor Turcotte Seconded by Councillor Trueman That By-law 2024-40 being a By-law to stop up close and transfer a portion of road allowance, Part 1, Plan 13R22980, be given first and second reading. Carried Resolution No. 2024:10:16 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That By-law 2024-40 be given third reading, signed and sealed. Carried
c)
Zoning By-law Amendment Application PL-ZBA-2024-0003, K. Mulrooney Trucking Limited, Battersea Road at Frontenac Road, 102906003011315 Resolution No. 2024:10:17 Moved by Councillor Sleeth Seconded by Councillor Roberts
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Minutes of Council May, 7, 2024 That By-law 2024-41 being a By-law to amend the zoning on lands with roll number 102906003011315, Part of Lot 38, Concession 7, District of Storrington, Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:10:18 Moved by Councillor Sleeth Seconded by Councillor Pegrum That By-law 2024-41 be given third reading, signed and sealed. Carried 13
Reports for Information
a)
Purchase of Land reporting
b)
Delegated Authority for Fleet Purchases
c)
Award of Tender # PS-2024-09 Bedford Road Reconstruction
d)
Award of Tender # PS-2024-02 Sydenham Lake Bridge and Dam
e)
Public Services Department Quarterly Update
14
Committee of the Whole
a)
15 a)
16 a)
17 a)
There was none. Tabling of Documents There were none. Communications There was none. Notice of Motions Councillor Trueman submitted a notice of motion requesting that staff review By-law 2014-48 and report back to Council regarding whether updates to the By-law are required.
18
Rise and Report regarding County Council and External Boards
a)
County Council Deputy Mayor Leonard advised Council that Frontenac County staff have completed their move into the new administrative building. He noted that Frontenac County has retained a new CAO.
b)
Police Services Board Councillor Pegrum shared that the new Community Safety and Policing Act, 2019 is in force. He stated that members are currently conducting training. He mentioned that the date of the inaugural meeting has not been set.
c)
Cataraqui Conservation
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Minutes of Council May, 7, 2024 Councillor Sleeth advised that Cataraqui Conservation has appointed their new CAO. d)
Rideau Valley Conservation Authority Councillor Turcotte provided an update regarding the activities of the Source Protection Committee.
19 a)
Announcements/Statements by Councillors Councillor Sleeth requested that the Township phone answering service be updated to include the fire ban status. Councillor Trueman shared that he attended the Pancake Breakfast in Perth Road Village and was pleased to see younger volunteers participating. Councillor Turcotte provided information about a meeting held regarding milfoil weed and invasive species put together by a private resident and held at Glendower Hall. He stated that the meeting included speakers sharing their knowledge about invasive species, drone mapping and control of invasive species. Mayor Vandewal indicated that the Touch the Truck Event is scheduled for May 8, 2024 from 4:00 - 7:00 p.m.
20
Closed Session (if requested)
a)
Resolution Resolution No. 2024:10:19 Moved by Councillor Turcotte Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a) Approval of March 19, 2024 and April 2, 2024, Committee of the Whole, Closed Meeting Minutes; and b) Personal matters about an identifiable individual, including municipal or local board employees. Carried
b)
Resolution Resolution No. 2024:10:20 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
21
Confirmatory By-law
a)
Resolution Resolution No. 2024:10:21 Moved by Councillor Pegrum Seconded by Councillor Trueman That By-Law 2024-42, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading.
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Minutes of Council May, 7, 2024 Carried Resolution No. 2024:10:22 Moved by Councillor Trueman Seconded by Councillor Turcotte That By-Law 2024-42 be given third reading, signed and sealed. Carried 22
Adjournment
a)
Resolution Resolution No. 2024:10:23 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That the Council meeting of May 7, 2024 adjourn at 8:29 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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