Council - 07 Nov 2017 - Agenda — North Frontenac News Media

Published November 7, 2017

Word Count 25611 words

Reading Time 121 min read

Body: Council Type: Agenda Meeting: Regular Date: November 7, 2017 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 151

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

6:00 PM, Tuesday, November 7, 2017 Council Chambers.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session

Approval of Minutes of previous Closed Sessions

Matters concerning Identifiable Individuals

***Recess - reconvene at 7:00 p.m. for Open Session

Public Meeting

Rezoning of Concession III, Part of Lots 23 & 24, Storrington District

1324789 Ontario Inc

4 - 17

Rezoning of Concession VI, Part of Lot 11, Loughborough District Quintal

18 - 22

Rezoning of Concession VIII, Part of Lot 6, Storrington District Jespersen

23 - 26

Approval of Minutes

Minutes of the October 17, 2017 Council Meeting

27 - 30

Minutes of the October 24, 2017 Committee of the Whole meeting

31 - 33

Business Arising from the Minutes

Notice of Motion - Ontario Gas Tax Program & Rural Communities

34 - 36

Notice of Motion - Rural and Northern Communities Infrastructure Fund

37 - 39

2017 Public Works Capital Budget Variances

40 - 41

Frontenac Community Arena - Floor Reserve

42 - 49

Reports Requiring Action

Lindsay Mills, Planner, re: Amendment to Site Plan Agreement: P. Snider (See By-law 2017-70)

Mark Segsworth, Public Works Manager, re: Tender PW-2017-12 Supply & Installation of a Back Up Generator at Public Works Yard 2490 Keeley Road

50 - 57

Page 2 of 151

Mark Segsworth, Public Works Manager, re: PR-2017-25 - 20172019 Snow Removal for Parks & Facilities, Firehalls & Cemeteries

59 - 63

Louise Fragnito, Treasurer, re: Audit RFP

Louise Fragnito, Treasurer, re: Year to Date Financials to September 30, 2017

Louise Fragnito, Treasurer, re: Tax Relief Application for Sickness or Extreme Poverty (See By-law 2017-66)

Wayne Orr, Chief Administrative Officer, re: Appointment of Deputy Clerk (See By-law 2017-67)

Wayne Orr, Chief Administrative Officer, re: RFP for Legal Services

Wayne Orr, Chief Administrative Officer, re: Verbal Report on Chief Building Official (See By-law 2017-71)

Committee Meeting Minutes

Verona Community Association - January - September 2017 meetings

71 - 82

Storrington District Recreation Committee meeting held September 7, 2017

83 - 84

Loughborough District Recreation Committee meeting held September 25, 2017

85 - 86

Police Services Board meeting held June 22, 2017

87 - 89

By-Laws

By-law 2017-58 - Rezone Con III, Part Lots 23 & 24 Storrington

90 - 91

By-law 2017-66 - Tax Relief for Sickness and Extreme Poverty

By-law 2017-67 - Appoint a Deputy Clerk

By-law 2017-68 - Rezone Concession VI, Part of Lot 11, Loughborough

94 - 95

By-law 2017-69 - Rezone Concession VIII, Part of Lot 6, Storrington

96 - 97

By-law 2017-70 - Amend Site Plan Agreement with Percy Snider

98 104

By-law 2017-71 - Appoint an acting Chief Building Official

105

64 65 - 67

Page 3 of 151

By-law 2017-72 - To be tabled at meeting - Heritage Committee Appointments

Reports for Information

Accounts Payable and Payroll Listing

106 121

PW-2017-24 - Supply & Installation of of Power Gate at Keeley Road Patrol Yard

122

2018 Draft Capital Budget

123 142

Information Items

Honourable Charles Sousa, Minister of Finance, re: Legislation for Non-Medical Cannabis

143 146

65th Annual Ontario Small Urban Municipalities Conference & Trade Show

147

Robert Quaiff, Chair, EOWC, re: Financial Impacts of Bill 148 on Municipalities’ Operations

148 150

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2017-73

Adjournment

151

Page 4 of 151

REPORT TO COUNCIL PLANNING DEPARTMENT

AGENDA DATE: November 7, 2017 REPORT DATE: October 31, 2017 SUBJECT: Public Meeting: Rezoning of New Lot: 1324789 Ontario Inc.

RECOMMENDATION It is recommended that Council hear comments from the public regarding an amendment to the Comprehensive Zoning By-law that would rezone a new residential property and the retained parcel resulting from a consent application in Part of Lots 23 & 24, Concession III, Storrington District, and consider passage of the attached amending By-law #2017-58.

BACKGROUND An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to rezone a 52.8 acre property that was the subject of consent application S-36-17-S. Attachment #1 shows the location of the subject property. The land has frontage on Round Lake Road, and Inverary Lake. Sweetfern Lane runs through the property providing access to other adjacent properties. The lot is developed with a single detached dwelling and an accessory building. The consent application was to divide the land into two large portions where a new 15 acre lot would be separated from the waterfrontage and would become a non-waterfront rural lot containing the existing dwelling and fronting on Round Lake Road. The retained 37.8 acre parcel would maintain its 434 metres (1,424 ft.) of waterfrontage on Inverary Lake and would be accessed by Sweetfern Lane. Attachment #2 shows to new proposed lot layout. Presently this large acreage is zoned Special Rural Zone (RU-45) requiring a minimum setback from the highwater mark of the lake of 40 metres for any development. Consequently, the rezoning application needs to maintain this mimimum lake setback. Also, because the large retained lot would now be accessed by a private lane, it would be zoned to Limited Service ResidentialWaterfront and, to retain the special setback, it would require a special RLSW zone ie., RLSW-115. The newly created non-waterfront lot at the public road would now be zoned Rural (RU). By-law No. 2017-58 would effect this change. This is a second public meeting on the application. Council will recall that this came to Council for a public meeting on September 19, 2017. However, it was recognized that there was an error in the sign posted on the property advertising the meeting and, thus, Council decided to re-advertise for another public meeting. From a planning perspective the rezoning application can be supported. No additional waterfront lot is being created - the existing large 57.8 acre waterfront is simply being reduced in size to 37.8 acres and the special setback from the lake is being maintained. Because the new lot at the public road is no longer a waterfront lot, the RU zoning described above is appropriate.

Page 5 of 151 A letter dated September 14, 2017 was received from the Inverary Lake Resident’s Association expressing concerns with the application - see Attachment #3.The concerns mostly relate to proper procedure not being followed during the consent application stage, future division of the land and lake residents not being properly notified. Further to this letter, Attachment #4 is copies of the notices for the consent application and for the rezoning showing that the applications were advertised according the requirements of the Planning Act. Note that the rezoning notice was also sent to representatives of the Inverary Lake Association. These concerns can again be discussed at the public meeting but it should be emphasized that no new development can be proposed at the waterfront other than a dwelling placed at a minimum of 40 metres from the lake. Otherwise, the land would remain mostly unchanged as a large waterfront lot with 1,424 feet of waterfrontage on Inverary Lake.

FINANCIAL and STAFFING CONSIDERATIONS n/a.

ATTACHMENTS Attachment #1 - is a location map. Attachment #2 - is a map showing the new lot layout. Attachment #3 - is a copy of a letter from neighbours. Attachment #4 - is copies of notices sent. Approved by: Lindsay Mills Beach2017ZoningReport2

Prepared/Submitted by: Lindsay Mills

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ATTACHMENT #2 3356 Round Lake Road

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Page 8 of 151

Lindsay Mills Dr. S. Hunt steve@qubitsystems.com

From: Sent:

September-14-17 10:48 AM

To:

Lindsay Mills

Subject:

‘Mike and Janet Voith’; ‘Cathy Vakil’; ‘Kim McGlynn’; ‘Terry Mauer’ DAVID FINLAY [finois@kingston.netl; batterseagoat@outlook.com;

Attachments:

Severance; North Shore Lake Severances.pdf; S-31-10-S.PDF

Cc:

orbitval@kingston.net

Dear Lindsay,

At the last meeting of the lnverary Lake Resident’s Association (Sept :i3th) serious concerns were raised by members concerning the recent severance of the 52.8 acre k>t on Round Lake Road into a parcel with frontage on Round Lake Road and a retained 37 acre lot with frontage on Inverary Lake. The concerns are as follows:

(a) Noti ce of the public meeting on July 7’h at which the severance was discussed was not posted on the lnverary lakefront, as required. Six members of the ILRA, who canoe, kayak and swim the lake regularly did not see any

such notice prior to the meeting. The opportunity for residents to take part in discussions was, therefore, denied. Also, the ILRA was not informed of the meeting, despite a prior agreement (OMB Settlement Pl090746} that the ILRA be informed of any planned developments on Inverary Lake that affect the lots in question.

(b) The notice advertising the September 1gth public meeting was posted on lnverary Lake but with an incorrect date. Errors is postings, and the failure to post, would seem to be common, and limit participation of concerned groups in public meetings. (c) The severed lakefront lot must be rezoned to special limited service residential because it has no frontage on a public road. However, such rezoning cannot, and should not, be considered a formality. We argue, therefore, that the original severance should not have taken place without consideration of this fact. We request that the ILRA be supplied with evidence showing that due process was carried out in all aspects of the severance process, or an explanation as to why any departures from such processes were allowed, (d) Over the past seven years, the Iots on the north shore of lnverary Lake have been subject to severances and

amalgamations. l attach a file (S-31-10-S) that shows the lot configuration as of 2010. l attach another file (North Shore Severances) that show the current lot configuration. The map on the Iatter file shows lots (A, B and C) that have been created and severed over the past 7 years. The shifting boundaries of these Iots have confused the issue of severability given, in our understanding, that a property may be subdivided only 4 times. It would seem that a strateg,y of ?lot additions? has circumvented this provision by creating new lots that may be further severed (as in 14 to 4A; IB to 38; and IC to 4C). The most recent severance would add Iot 4B to the

central area of the map, creating a new waterfront Iot with a different boundary from the original waterfront lot. We would like clarification on the legality of the creation of lot additions to create new severable Iots, and how such division of Iand complies with the Official Plan, especial y with respect to the conservation of wetlands. (e) We request information concerning the future severability of the new 37 acre waterfront lot (which would create 4B on my map). If this is rezoned as a special limited service residential lot, it is our understanding that the current owner would not have the right to sever this lot further. However, if this property were to be sold, either to a business or to an individual, the future ovvner may have the right to sever the property into four

waterfront Iots. As I understand it, the same would be true if Lot IC on my map were to change hands. If this is the case, it conflicts, potential y, with the assurance given under sworn testimony by you at the 2010 0M B hearing that: ?the Official Plan wil not permit the creation of new further waterfront lots by Consent because the limit has been reached.” Could you please clarify your statement about the ?Iimit being

reached". How many waterfront lots on lnveraiy Lake are allowed under the Official Plan? Has the Official Plan 1

Page 9 of 151 changed over the past seven years to allow more waterfront development if so, could you please provide, or direct us, to a document showing the revisions?

Responses to the above request for information will determine whether or not members of the ILRA will oppose the rezoning of the new waterfront Iot. As always, our concern is the environmental health of lnverary Lake, and that creeping waterfront development will jeopardise its fragile ecosystem.

Given that time is limited before the September 1gth meeting, we request that the zoning application be de!a ye:i to a future date so that we may have the opportunity to receive the answers to the above questions, and consider them in detail. If a delay is refused, the ILRA requests that they be allowed to address council on September 1gth prior to a vote on the rezoning, to express concerns and, potentially, opposition, before proceeding, perhaps, to an appeal before the OMB.

Thank you for your time. For the lnverary Lake Residents Association, Dr. Stephen Hunt Chair

Page 10 of 151

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Page 11 of 151

S-31-20-S

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ATTACHMENT #4

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TOWNSHIP OF SOUTH FRONTENAC Planning Department P. 0. Box 100, 4432 George Street Sydenham, Ontario, KOH 2T0 Telephone (613) 376-3027 or 1-800-559-5862

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www.southfrontenac.net

June 28, 2017

IN THE MATTER of section 53 of The Planning Act, TAKE NOTICE THAT the Committee of Adjustment of the Corporation of the Township of South Frontenac is considering the following application for consent at 7:00 p.m. on Thursday, July 13, 20’l7 in the Council Chamber, Township Office, 4432 Gporgp Street, Sydenham. Applicant: 1324789 0ntario Inc. Application #: S-36-17-S Location: Concession 3/4, Pt. Lot 23/24, Round Lake Road/Sweetfern Lane, District of Storringotn

Purpose of Application: Consent to create a new residential lot This notice is being sent to you because you own property within 60 metres of the applicant’s land.

If you would like to provide the Committee with your comments on these applications, please write to the undersigned. If we have not heard from you by the date of the meeting, we will assume that you have no comments or concerns regarding this matter. This is a public meeting and you are encouraged to attend should you wish. If you wish to be notified of the decisions of the South Frontenac Committee of Adjustment in respect of this application, you must make a written request to the Planning Department at P.0. Box 100, Sydenham, ON KOH 2TO or email the

undersigned at jkapusta@southfrontenac.net. This will also entitle you to be advised of any Municipal Board hearing, if there is an appeal of the Committee’s decisions. Yours truly,

Jennie Kapusta Deputy Secretary-Treasurer Committee of Adjustment T: (613) 376-3027 ext. 2224 E: jkapusta@southfrontenac.net

Page 13 of 151 (J 2

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APPLICATION FOR ZONING AMENDMENT

IN THE MATTER of section 34 of the Planning Act, TAKE NOTICE THAT the Council of the Corporation of the Township of South Frontenac will be

considering the following application for a zoning by-law amendment at a publiC

mee?ing to be held on Tuesday, November 7, 2017, at 7:00 p.m., at the Municipal Offices Council Chamber, 4432 George St. Sydenham, Ontario.

1324789 0ntario Inc.: Z-17/10: Part Lots 23 & 24, Con. Ill & IV, Storrington District: This is an amendment to the Comprehensive Zoning By-Iaw to rezone a 52.8 acre property that was the subject of Consent Application S-36-17-S to divide the Iot into 2 portions. A waterfront portion would remain as a large 37 acre Iot with 1 ,424 feet of frontage on lnverary Lake and a new 15 acre non-waterfront Iot would be created at Round Lake Road. The retained 37 acre waterfront Iot

must be rezoned to recognize that it would now be accessed by a private Iane and the 15 acre new Iot would retain a Rural (RU) zoning (no additional waterfront Iot would be created), Note that this is a recirculation as the original notice was inaccurate. You may attend the meeting to make comment on the application. If you wish to be notified of the decision of the South Frontenac Township Council in respect of this application, you must make a written request to the Council at P.0. Box 100, Sydenham, Ontario, KOH 2TO. This will also entitle you to be advised of any related Ontario Municipal Board Hearings. To appeal a decision of Council to the Ontario Municipal Board, send a letter to the Clerk-Administrator of the Township of South Frontenac outlining the reasons for the appeal, accompanied by a cheque for $300.00, payable to the Ontario Minister of Finance. This notice is being mailed to you because you are a neighbouring propertyowner and it is required under the terms of the Planning Act. The subject land is

shown highlighted on the attached map. Additional information al

ivailable at the municipal office

during ?6e hours (8:00 a.m. - 4:30 p.m. Monday to Friday). a?? ?

Lindsay Mills Planner/Deputy Clerk Ext. 2221

Page 17 of 151

Page 18 of 151

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: November 7, 2017 REPORT DATE: November 1, 2017 SUBJECT: Public Meeting: Rezoning for Lot Addition: Quintal

RECOMMENDATION It is recommended that Council hear comments from the public regarding an application to rezone land that was the subject of a lot addition to add waterfrontage to a non-waterfront lot in Part of Lot 11, Concession VI, Loughborough District, and consider passage of the attached amending By-law #2017-68.

BACKGROUND An application has been submitted to amend the Township’s zoning by-law. The application is a condition of final approval of Consent Application S-14-17-L for a lot addition at Sydenham Lake. The rezoning would apply to the lot addition portion of land and the retained portion resulting from the consent. Attachment #1 shows the location of the subject land and the present lot configuration. Attachment #2 shows the proposed lot addition and the lot being added to. Attachment #3 shows the final proposed lot configuration. The existing waterfront lot is 1971 Hogan Road. It is 0.6 hectares (1.5 ac.) in size with approximately 213 metres (700 ft.) of frontage on Sydenham Lake and it is fully developed with a dwelling and detached accessory structure. The consent application would take 0.3 acres of land and 300 feet of waterfrontage from this parent parcel and add it to the abutting non-waterfront lot so that it would also have frontage on the lake. The result would be that the retained portion would be slightly smaller in size at 1.3 acres but would still have more than 300 feet of waterfrontage. The lot receiving the added portion would be approximately 1.5 acres with 300 feet on the lake. At the Committee of Adjustment meeting there were three points that were considered to be favourable to the lot addition application:

the non-waterfront lot already has a deeded right-of-way over 1971 Hogan Road to access the lake and this right-of-way is to be encompassed within the area of the lot addition.
the waterfront area to be added is already effectively separated from the 1971 Hogan Road property because of a grade separation (cliff) located here.
the resulting parcels would be more regular in shape - consistent with the intent of the Official Plan. As indicated on the attachments, the Cataraqui Trail passes east/west through the vacant subject property. Most of the trail along the north shore of Sydenham Lake is in the ownership of the Cataraqui Region Conservation Authority but this portion of the trail is a right-of-way through the subject vacant land and is, thus, part of the property. It does not legally separate the lot from the waterfront and this legal right-of-way would be unaffected by the lot addition. This was an important point of consideration in the Committee’s approval of the application.

Page 19 of 151 The land is designated Rural in the Official Plan which contemplates residential waterfront development such as this. The lands are zoned Rural (RU) in the zoning by-law. The zoning must be changed to recognize that the vacant nonwaterfront land would now be a waterfront lot fronting on Hogan Road (a maintained public road). It should also be noted that the retained portion is wrongly zoned as Rural and should also be zoned properly as part of this application. Accordingly, both properties should be zoned Waterfront Residential (RW) to recognize that they are waterfront residential lots fronting on a public road. Also, they should be specially zoned in recognition of their small size of approximately 1.3 acres. Their zoning category would be Special Waterfront Residential Zone (RW-39). In consideration of the above review, it is this Department’s conclusion that the re-zoning of the two properties from RU to RW-39 is appropriate to recognize their residential use with waterfrontage and access on a public road. The lot addition is really a lot line adjustment which serves to make a more appropriate lot configuration and, even though a new waterfront lot is technically being created, there would not be increased usage of the waterfront considering that the vacant non-waterfront land already has deeded access to the lake. In any case, the lots would each have the normally required minimum waterfrontage of 300 feet. All agencies commented favourably as part of the consent application. At the time of preparation of this report no other comments had been received from the public in response to the notification of the public meeting.

FINANCIAL and STAFFING CONSIDERATIONS n/a.

ATTACHMENTS Attachment #1 - is a location and lot configuration map. Attachment #2 is a map showing the portion of land to be added. Attachment #3 - is a map showing the final proposed lot layout. Approved by: Lindsay Mills QuintalRezoningReport

Prepared/Submitted by: Lindsay Mills

Page 20 of 151

ATTACHMENT #1

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Page 23 of 151

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: November 7, 2017 REPORT DATE: November 2, 2017 SUBJECT: PUBLIC MEETING - Zoning for New Lot: Jespersen

RECOMMENDATION: It is recommended that Council hear comments from the public on a by-law to rezone a proposed new lot and a retained lot from Rural (RU) to Special Rural (RU-51) in Part of Lot 6, Concession VIII, District of Storrington , and consider passage of the attached amending By-law #2017-69.

BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to rezone land that was the subject of a consent application to create a rural residential lot. Attachment #1 shows the location of the subject land with waterfrontage on Cedar Lake and Attachment #2 illustrates the proposed new lot and the retained portion both of which front on Sands Road. The application is a result of consent application S-30-17-S which was given conditional approval by the Committee of Adjustment on June 8, 2017 subject to obtaining a rezoning among other standard conditions. Specifically, the amendment would rezone both the proposed new lot and the retained lot from Rural (RU) to Special Rural (RU-51). This special zoning would be to recognize that the lots would have only 65 metres (213 ft.) of road frontage whereas the normal requirement is 76 metres (250 ft.). The lots would still be relatively large at 3 hectares (7.5 ac.) for the new lot and approximately 4.2 hectares (11 ac.) for the retained. The new lot would encompass all of the existing structures on the land - see Attachment #2 and note that the new lot would not be a waterfront lot. The land is generally flat and forested near the lake. The waterfront area is swampy for a distance of approximately 110 metres back from the lake and this area would remain as part of the retained land. The land is adjacent to the ‘Settlement Areas’ boundary of Battersea but is designated ‘Rural’ in the Official Plan. The Plan foresees large rural residential lots such as these within this designation and requires as a general rule that they have at least 76 metres (250 ft.) of road frontage. The proposed new lot and the retained portion do not meet this minimum standard. However, it must be considered that the existing parcel of land already has these frontages in two separate locations as shown on the attachments. These frontages resulted from the creation of the lot at 2568 Sands Road in the past (see Attachment #2) and, thus, for all intents and purposes these frontages already exist and creating a new lot at one of them appears reasonable. Also, both the severed and retained lots would be larger and have greater frontages than most of the adjacent parcels along Sands Road and would otherwise be consistent with the development in this neighbourhood. These reduced frontages must be recognized in the zoning by-law - necessitating the subject application.

All commenting agencies had no objection at the consent stage. At time of preparation of this report no comments had been received from the public in response to the advertisement of the application.

Page 24 of 151 The application to rezone the lots as described above is supported by the Planning Department. By-law No. 2017-69 would amend the Comprehensive Zoning By-law for the above.

FINANCIAL and STAFFING CONSIDERATIONS N/A

ATTACHMENTS Attachment #1 – shows the location of the subject land. Attachment #2 - is a depiction of the proposed new lot and retained lot. Approved by: Lindsay Mills JespersonZoningReport

Prepared/Submitted by: Lindsay Mills

Page 25 of 151

ATTACHMENT#1

Page 26 of 151

ATTACHMENT #2

Page 27 of 151 Minutes of Council October, 17, 2017 Time: 7:00 PM Location: Council Chambers Meeting # 31 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.

Call to Order

Resolution Resolution No. 2017-31-01 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of October 17, 2017 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session -n/a

***Recess *** - n/a

Public Meeting - n/a

Approval of Minutes

October 3, 2017 Council Meeting Resolution No. 2017-31-02 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approves the minutes of the October 3, 2017 Council meeting. Carried

October 10, 2017 Committee of the Whole meeting Resolution No. 2017-31-03 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approves the minutes of the October 10, 2017 Committee of the Whole meeting. Carried

Business Arising from the Minutes

Rick Chesebrough, Fire Chief, re: SCBA (Self Contained Breathing Apparatus) Resolution No. 2017-31-04 Moved by Councillor Revill Seconded by Councillor Sutherland

Page 28 of 151 Minutes of Council October, 17, 2017 THAT Council approve the order of 50 MSA SCBA (Self Contained Breathing Apparatus) units and 150 spare cylinders in 2017 to replace the existing breathing apparatus and bottles; AND THAT this be funded from the 2018 Capital budget, in the amount of $572,991.00 excluding taxes. Carried 8.

Reports Requiring Action

Wayne Orr, Chief Administrative Officer, re: CRCA Reappointment (See By-law 2017-64)

Wayne Orr, Chief Administrative Officer, re: Committee Appointments (See Bylaw 2017-64)

Wayne Orr, Chief Administrative Officer, re: Harrowsmith Public School Playground Equipment Funding Request Resolution No. 2017-31-05 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council donate $1000.00 to Harrowsmith Public School for their fundraising campaign for new playground equipment. Carried

Committee Meeting Minutes

Corporate Services Committee meeting of September 12, 2017

South Frontenac Rides meeting held October 2, 2017 Resolution No. 2017-31-06 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • Corporate Services Committee meeting of September 12, 2017 • South Frontenac Rides meeting of October 2, 2017 Carried

By-Laws

By-law 2017-64 - CRCA and Committee Appointments Resolution No. 2017-31-07 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-64 be given first and second reading. Carried Resolution No. 2017-31-08 Moved by Councillor Schjerning Seconded by Councillor McDougall

Page 2 of 4

Page 29 of 151 Minutes of Council October, 17, 2017 THAT By-law 2017-64, being a by-law to appoint Council and community members to various boards and committees be given third reading, signed and sealed. Carried 11.

Reports for Information

Accounts Payable and Payroll Listing

Vehicle Replacement Tender Award - Mini Pumper

Sydenham Fire Hall Information Repair Report

2018 Updated Capital Budget

IESO Awards Solar Projects - FIT 5.0

Fermoy Hall

Information Items

Meela Melnik-Proud, re: Gary Beach response to Meela Melnik-Proud Johnston Point

Around the Rideau - September/October 2017 Issue

Laura Albanese, Minister of Citizenship and Immigration, re: Nominations for the June Callwood Outstanding Achievement Award for Voluntarism

Notice of Motions - n/a

Announcements

Councillor Sleeth thanked Mayor Vandewal and fellow Councillors who attended the Battersea Pumpkin Festival on October 14, 2017. There were 2000 paid attendees at the festival. He thanked the Public Works staff for their assistance in clean up and garbage collection.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2017-65 Resolution No. 2017-31-09 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-65, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 17 day of October 2017. Carried Resolution No. 2017-31-10 Moved by Councillor Barr Seconded by Deputy Mayor Roberts

Page 3 of 4

Page 30 of 151 Minutes of Council October, 17, 2017 THAT By-law 2017-65, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 17 day of October 2017. Carried 18.

Adjournment

Resolution Resolution No. 2017-31-11 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of October 17, 2017 be adjourned at 7:17 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 4 of 4

Page 31 of 151

Minutes of Committee of the Whole October 24, 2017

Time: 6:00 PM Location: Council Chambers Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Jamie Brash, Area Supervisor, Brian Kirk, Area Supervisor, Angela Maddocks, Executive Assistant. 1.

Call to Order

Mayor Vandewal called the meeting to order at 6:00 pm.

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session

Potential Litigation

Matters about an identifiable individual

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations - n/a

Reports Requiring Action

Mark Segsworth, Public Works Manager, re: 2018 Capital Budget The Public Works Manager responded to inquiries about the 2018 Capital Budget and the multi year budgets for Public Works and provided clarification on items. The challenges with keeping construction projects in line with the budget was discussed; would more regular review and scrutinizing on a project to project basis be helpful to achieve this? Mark Segsworth noted the challenge with local road reconstruction and staying within budget. There is not money spent on engineering and pre-design for these roads and once you get started you can’t leave a project unfinished. The funds allocated to local roads in the 2018 budget may have to be reviewed and it may not be those identified in the schedule that will get done. He spoke to the in-house experience and knowledge in Public Works and felt there is accuracy in budgeting and road design. There were no specific changes to the budget as presented.

Mark Segsworth, Public Works Manager, re: 2017 PW Capital Variances Council was supportive of the recommendation to fund the projected overage from the $400,000 set aside for capacity.

Louise Fragnito, Treasurer, re: Tax Relief Application for Sickness or Extreme Poverty

Page 32 of 151 Committee of the Whole October 24, 2017 Council was supportive of delegating authority to the Assessment Review Board for tax relief applications. d)

Lindsay Mills, Planner, re: Request from Hollinsworth Council was generally supportive of this request however felt it was important to maintain adequate width for future walking path at the north end of McMullen Park. The CAO noted that public notice for sale of surplus lands will be required.

Wayne Orr, Chief Administrative Officer, re: Changes to Procedural By-law Council supported the proposed changes to the procedural by-law and moving forward with the required public notice. With respect to the option for electronic participation in meetings, Council was not supportive as they felt democracy was best served by physical attendance at meetings.

Wayne Orr, Chief Administrative Officer, re: Seniors Housing Council was generally supportive of allocating the minimum investment of $613,099, however a need for a more focused discussion and clarification of options was identified. A special meeting will be organized for this purpose.

Wayne Orr, Chief Administrative Officer, re: Arena Floor Replacement The direction from Council was to allocate the 59% township share of the potential cost of replacing the arena floor and advise Central Frontenac Township of this commitment.

Wayne Orr, Chief Administrative Officer, re: Dog Parks Council acknowledged the regulations outlined in the report that need to be considered prior to developing a dog park. Staff were directed to focus on Centennial Park as the site for 2018 noting that snow fencing will not be adequate fencing and to contact the deputation about dog parks for input and a follow up on their commitment to fundraising.

Reports for Information

3rd Quarter Building Activity Report for 2017

Summer Program Report

Trail Committee Member Report - October 2017

Rise & Report

County Council Councillor McDougall circulated a written update of items including the provision for accessible transportation for seniors getting to medical appointments, replacement and refurbishing of ambulances and gas tax

Page 2 of 3

Page 33 of 151 Committee of the Whole October 24, 2017 funding and the definition of “rural” municipalities. b)

Arena Board The arena floor replacement as outlined in agenda item 6 (g) was discussed at the last board meeting. Programming is underway for another season.

Police Services Board The next meeting is scheduled for November 16, 2017 at 7:00 pm. Interviews are underway for the provincial appointee position.

Information Items

Certificate of Recognition from Harrowsmith S & A for support on Canada Day

Mitzi Hunter, Minister of Education, re: Plan to Strengthen Rural and Northern Education

County of Frontenac re: Support for resolution Ontario’s Gas Tax Program and Rural Communities

County of Frontenac, re: Support for Resolution Definition for Rural and Northern Communities Infrastructure Fund

Notice of Motions

Councillor Sutherland served a notice of motion to bring agenda items 9 (c) and (d) forward for support at the November 7, 2017 Council meeting.

Announcements

Councillor Revill provided an update on the Ontario Association of Committees of Adjustment seminar he attended in Cobourg. He felt it was very informative. Council was supportive of reimbursing Councillor Revill on registration, meeting and mileage expense for attending this seminar.

Question of Clarity (from the public on outcome of agenda items)

Fran Willes spoke to the report regarding changes to the procedural by-law confirming this would result in 10 less meetings per year. She encouraged the monitoring of this change from an efficiency perspective and felt it was a good idea to try this model. She also questioned the tax relief for sickness and extreme poverty applications and how this might change the tax arrears process.

Closed Session - n/a

Adjournment

The meeting was adjourned at 9:17 p.m.

Page 3 of 3

Page 34 of 151

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 7, 2017 SUBJECT: Notice of Motion-Ontario Gas Tax Program & Rural Communities RECOMMENDATION That Council endorse the resolution passed by the County of Frontenac supporting the Eastern and Western Ontario Warden’s Caucus joint resolution regarding the criteria needed to align the Provincial Gas Tax Funding with the Federal Gas Tax Funding.

BACKGROUND Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of October 24, 2017, Councillor Sutherland served a notice of motion to support the request from the County of Frontenac that the Ontario Gas Funding criteria be aligned with the Federal Gas Tax Program to better serve rural municipalities. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

ATTACHMENTS County Correspondence. Submitted/approved by: Angela Maddocks Executive Assistant

Our strength is our community.

Page 35 of 151

County of Frontenac

n FRONTENAC

2069 Battersea Rd.

Glenburnie, ON KOH 1SO T: 613. 548. 9400 F: 613. 548. 8460 frontenaccounty.ca

September 25, 2017 Mr. Wayne Orr, CAO/Clerk Township of South Frontenac

ECEIVEG 2 3 2917

P. O. Box 100

TOWNSi-iiP OF

Sydenham, ON KOH 2TO

SOUTH FRONTENAC

Dear Mr. Orr;

Re: Support for the Eastern Ontario Wardens’ Caucus and Western Ontario Wardens’ Caucus Joint Resolution Ontario’s Gas Tax Program and Rural Communities

Please be advised that the Council of the County of Frontenac at its regular meeting

held September 20, 2017 passed the following resolution, being Motions, Notice of Which has Been Given, clause b):

Support for the Eastern OntarioWardens’ Caucus and Western Ontario Wardens’ Caucus Joint Resolution

Ontario’s Gas Tax Program and Rural Communities Motion #: 149-17

Moved By: Seconded By:

Deputy Warden Higgins Warden Vandewal

Whereas most rural municipalities do not have the population to support a local transit system; and, Whereas rural municipalities are effectively excluded from receiving provincial gas tax

funding due to the eligibility requirement that all provincial gas tax funding can only be used for public transit; and, Whereas the Federal Gas Tax Program provides municipal funding on a per-capita basis for a wide range of local infrastructure projects; and, Whereas the Ontario government will be doubling the provincial gas tax from 2 cents per litre to 4 cents per litre by 2022; and, Whereas if the Ontario Gas Tax Program eligibility requirements mirrored the Federal

Gas Tax Program, rural municipalities would receive upwards of $40 million per year in additional infrastructure funding under a 4 cents per litre provincial gas tax;

Page 36 of 151

Therefore Be It Resolved That the County of Frontenac supports the Eastern Ontario Wardens’ Caucus request to the Government of Ontario to establish the following definition of ‘rural’ for any funding involving the Government of Canada’s Rural and Northern Communities Infrastructure Fund:

A ‘rural’ municipality shall be: a)

a municipality with a population of 30, 000 or less, or

rural single-tier or upper-tier municipalitieswith a population density of 50 people per square kilometre or less

And That a copy of this resolution be sent to the Eastern Ontario Wardens’ Caucus and the Frontenac Member Municipalities. Carried

trust that you will find this in order, however, should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at iamini@frontenaccountv. ca.

Yours truly,

f^nnetteAmini, Dipl. M. M., CMO Managerof Legislative Services/Clerk Cc County file

2069 Battersea Road, Glenburnie, ON KOH 1SO T: 613. 548. 9400

F: 613. 548. 8460

frontenaccounty. ca

Page 37 of 151

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 7, 2017 SUBJECT: Notice of Motion-Rural and Northern Communities Infrastructure Fund

RECOMMENDATION That Council endorse the resolution passed by the County of Frontenac supporting the Eastern Ontario Warden’s Caucus resolution request to establish the definition of “rural” as it related to funding involving the Government of Canada’s Rural and Northern Communities Infrastructure Fund.

BACKGROUND Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of October 24, 2017, Councillor Sutherland served a notice of motion to support the request from the County of Frontenac to support the Eastern Ontario Warden Caucus request to the Government of Ontario to establish the definition of “rural” for any funding involving the Government of Canada’s Rural and North Communities Infrastructure Fund. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

ATTACHMENTS County Correspondence. Submitted/approved by: Angela Maddocks Executive Assistant

Our strength is our community.

Page 38 of 151

County of Frontenac

FRONTENAC

2069 Battersea Rd.

Glenburnie, ON KOH 1SO T: 613. 548. 9400 F: 613. 548. 8460 frontenaccounty.ca

September 25, 2017 rvlu ?. ^. .f^n

I- EV ?”

Mr. Wayne Orr, CAO/Clerk Township of South Frontenac

<>a!P&ni V ‘i^

SEP 2 8 2017

P. O. Box 100

TOWNSHiP OF

Sydenham, ON

SOUTH FRONTENAC

KOH 2TO Dear Mr. Orr;

Re:

Support for the Eastern Ontario Wardens’ Caucus Resolution Definition for Rural and Northern Communities Infrastructure Fund

Please be advised that the Council of the County of Frontenac at its regular meeting

held September 20, 2017 passed the following resolution, being Motions, Notice of Which has Been Given, clause a): a)

Support for the Eastern Ontario Wardens’ Caucus Resolution Definition for Rural and Northern Communities Infrastructure Fund

Motion #: 148-17

Moved By: Seconded By:

Councillor Smith Warden Vandewal

Whereas the Government of Canada announced a $2-billion investment towards

infrastructure improvements for rural and northern communities in Canada in its 2017 Budget; and, Whereas this investment is required to grow local economies, build stronger and more inclusive communities and help safeguard the environment and health of Canadians; and,

Whereas these funds shall be allocated in partnership through the provincial governments; and, Whereas there have been discussions that the definition of ‘rural’ may be based on a population of 30, 000 people; and, Whereas this proposed definition would eliminate most Counties and rural single-tier municipalities in eastern Ontario; and, Whereas the Eastern Ontario Members of Parliament stated that it would be the

Government of Ontario which would establish the definition of ‘rural’ for this

infrastructure program; A

Page 39 of 151

Be It Resolved That the County of Frontenac support the Eastern Ontario Wardens’ Caucus (EOWC) and the Western Ontario Wardens’ Caucus (WOWC) adopting the Ontario Federation of Agriculture’s (OFA) position that the Provincial Gas Tax funding criteria needs to be aligned with the Federal Gas Tax funding criteria, for any increase in funding additionalto the current two cents per litre; And Further That the County of Frontenac supports the EOWC and WOWC

coordinating advocacy efforts and messaging with the OFA to present a united voice of rural Ontario to the Ontario government on this issue; And Further That this resolution be circulated to the Eastern Ontario Wardens’ Caucus

(EOWC), the Western Ontario Wardens’ Caucus (WOWC) and Frontenac Member Municipalities. Carried

I trust that you will find this in order, however, should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at iamini@frontenaccounty. ca.

Yours truly,

(nnette Amini, Dipl. M. M., CMO inager of Legislative Services/Clerk Cc County file

2069 Battersea Road, Glenburnie, ON KOH 1SO

T: 613. 548. 9400 I F: 613. 548.8460 | frontenaccounty. ca

Page 40 of 151

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 7, 2017 SUBJECT: 2017 Public Works Capital Budget Variances. RECOMMENDATION That Council fund the $200,831 overages from the various capital projects as outlined in the 2017 Public Works Budget Variances report dated October 20, 2017 from the $400,000 set aside for Capacity.

BACKGROUND At the October 24, 2017 Committee of the Whole meeting Council reviewed the report from the Public Works Department and agreed in principle to fund the overage from the $400,000 set aside for Capacity as outlined in the attachment. It was acknowledge that the Public Works department by far has the largest capital budget within the Township. The projects are complex and have many variables that are not always possible to anticipate at budget time. The Public Works Manager is responsible for alerting Council when projects stray out of budget in accordance with policy. The final version attached reflects the projected year end status.

FINANCIAL and STAFFING CONSIDERATIONS As outlined.

ATTACHMENTS 2017 Capital Items - Project year end variances

Submitted/approved by: Angela Maddocks, Executive Assistant

Our strength is our community.

Page 41 of 151

2017 PW Capital items - Projected year end variances As of 20/10/2017 Original

Year End estimate

Perth Road at Buck Lake Study Desert Lake Causeway Culverts Bridge Replacement Study Harrowsmith Intersection-Phase 1 Peters Road Bradshaw Road Subtotal – 2016 Carry Forward

19,675 15,000 10,000 511,156 43,035 31,539 630,405

20,000 15,000 13,000 306,000 95,000 0 449,000

Sunbury Road Stars Corner (Wilton & Yarker) Capacity Harrowsmith Phase 2 Devil Lake Culvert #9 Green Bay Bridge #28 Moreland Dixon Culvert #2 Bridge Replacement Study/Design Hard Surface Preservation Bedford Road Buck Bay Road Randy Clark Road York Road Bradshaw Road Deer Creek Subdivision Sydenham Point (Net) Subtotal - 2017

150,000 150,000 400,000 1,000,000 50,000 600,000 150,000 50,000 800,000 1,000,000 300,000 350,000 100,000 250,000 150,000

50,000 50,000 0 500,000 6,000 10,000 150,000 20,000 970,000 500,000 375,000 370,000 220,000 325,000 90,000 51,000 5,500,000 3,687,000

-100,000 -100,000 -400,000 Carryover to 2018 -500,000 Carryover to 2018 -44,000 -590,000 Carryover to 2018/19 0 -30,000 170,000 -500,000 Carryover to 2018 75,000 20,000 120,000 75,000 -60,000 51,000 -1,813,000

TOTAL

6,130,405 4,136,000

-1,994,325

2018 Carryovers Difference

Variance 325 0 3,000 -205,156 Carryover to 2018 51,965 -31,539 -181,405

2,195,156 200,831

Page 42 of 151

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 7, 2017 SUBJECT: Arena Floor Reserve RECOMMENDATION That Council commits to fund its share of the cost for the Arena floor and boards replacement when the time arises from reserves and/or taxation; And that this resolution be forwarded to both the Arena Board and Central Frontenac Council.

BACKGROUND Council reviewed the report from the Chief Administrative Officer at the Committee of the Whole meeting on October 24, 2017 that outlined the potential need for reserves to replace the 40 year old ice surface floor at the Frontenac Community Arena. South Frontenac is responsible for 59% of the Board’s levy while Central Frontenac covers 41%. In 2016 Council received an initial report advising of the potential need for reserves to replace the 40 year old ice surface floor. South Frontenac took no action on this request while Central began to set aside reserves. The Arena committed to doing a more in-depth review in 2017. The Board received a detailed report on the status of the arena floor and is requesting the two respective Councils to set funds aside for the potential replacement of the ice surface floor in 2021. South Frontenac staff recommend that the full share be allocated during the 2018 budget process, but not released to the Arena until such time that the project is fully tendered and approved (anticipated in 2021). By allocating the funds now, South Frontenac will commit the funding and prevent the use of the funds from being directed to other local priorities. Alternatively Council could choose to raise these funds from taxation over the next four years at the rate of $147,500 per year. The option to fund a portion from reserves and a smaller amount from taxation is also at the discretion of Council. At the October 24 meeting with the prompting of Councillor Revill, Council indicated its’ preference to pass a motion indicating its commitment to funding South Frontenac’s share when the time comes.

FINANCIAL and STAFFING CONSIDERATIONS As outlined.

ATTACHMENTS 2017 Arena Report

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

Page 43 of 151

STAFF REPORT Frontenac Community Arena Prepared for Council: Agenda Date:

October 20, 2017

SUBJECT: Arena Floor Replacement-Reserve Funds RECOMMENDATION: That the Townships of Central and South Frontenac set aside funds for the replacement of the Frontenac Community Arena (FCA) Floor with an estimated cost between $700,000 and $1,000,000 and that the replacement be scheduled to commence April of 2021 or earlier. BACKGROUND: In 1976, with the support of several Townships in Frontenac County, the North Frontenac Community Arena opened at Godfrey. Over the years, the Arena (now Frontenac Community Arena) has provided a place for young and old alike to gather and engage in sporting and recreational activities. Most notably, it has given young people in Central and South Frontenac Townships, and surrounding area, the chance to Dream Big. As identified throughout the 2016 Recreation and Leisure Survey, the FCA was listed as the 2nd most visited recreation and leisure facility in South Frontenac (1st Public Libraries). The Arena continues to grow in hours booked, programs and events offered. Our Facility The FCA is a single pad facility with seating for approximately 350 patrons. 6 dressing rooms with washroom / shower facilities. Served by a Pro Shop, Canteen, and a Community Room that may be rented for parties or other occasions. The grounds offer two soccer fields for events and used by local leagues in the summer. Groups and Community Home to many local children/youth and adult competitive and non-competitive groups Frontenac Flyers The Frontenac Boys Minor Hockey Association includes both house and select teams ranging from Tyke to Bantam levels. Frontenac Fury Frontenac Girls Hockey Association, the Fury hosts team that compete at the Atom, Pee Wee, Bantam, and Midget levels. Adult leagues The FCA is home to many Adult competitive and shinny hockey groups. Development Programs A place for children and youth hockey and figure skating development programs. Public Use The FCA is available for private bookings, public skating and hosts many annual Tournaments, Adult and Youth Ball Hockey leagues, Family Day Event, Soccer games and more. Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 44 of 151

STAFF REPORT Frontenac Community Arena As with many small Community Arenas built around the same time, the FCA has been faced with trying to maintain and replace out dated and inefficient equipment at a cost that is beyond what the Arena itself can support. Based on the results of 2010 Building condition report completed by Roney Engineering LTD and the 2015 Refrigeration System Maintenance and Replacement Assessment completed by CIMCO Refrigeration the Frontenac Arena established a 10 year Capital renewal plan to deal with the replacement of many crucial refrigeration and building components. At 41 years old, the Arena Floor is beyond its lifespan and needs to be replaced. Schedule replacement of the floor will ensure the long term future and longevity of the Frontenac Community Arena for the many local ice user groups and Community. It will also avoid the added costs of emergency replacement. The Arena Floor project is beyond the current reserve capacity of the Frontenac Arena and thus additional support is required. In September 2016, The Frontenac Arena Board passed the following motion. Motion of the September 28, 2016 Arena Board Meeting Moved By: Norm Roberts Seconded By: Sherry Whan That a letter be drafted to the Townships of Central and South Frontenac notifying same of pending capital costs associated with the replacement of the Arena Floor rated with a lifespan of 40 years- and with an estimated cost of $700,000, and that the Townships establish reserve funds for said work when it shall occur. Carried In October 2016, the letter attached to this report ‘SF Arena Reserve for Floor_2016 letter to Council’ was presented to South Frontenac Council. A similar request was sent to Central Frontenac Council via the Treasurer of Central Frontenac. Support for this motion was not given by South Frontenac Council at that time. In November 2016, the motion was supported by Central Frontenac Council and an initial contribution of $50,000 was set aside for this project. As identified in the correspondence, Arena Staff consulted with the Arenas Refrigeration Service Provider (CIMCO Refrigeration) to conduct an analysis of the arena floor to develop a better sense of the condition and the anticipated cost of replacement. As per the Arena Board meeting of January 18, 2017 staff presented the following information provided by CIMCO and Arena Managers observations: Why should you budget for a floor replacement after 40 years? • The plastic poly rink pipe in the concrete becomes more brittle and has a greater potential to leak as it ages

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 45 of 151

STAFF REPORT Frontenac Community Arena • Repairing leaks at the header nipples will become more difficult. Repairing leaks may split the poly pipe causing larger leaks and will require pipe extensions and inserts • The risk of leaking brine/ Chromate into the ground which could lead to possible soil remediation and a larger expense when installing the new floor When do you know if it is time to replace your floor? • Large cracks in concrete that require filler during the shut-down period • Heaving floor (area’s on the floor surface that are higher than others causing uneven ice, making it harder to make ice and maintain the desired ice thickness during the season resulting in higher operating cost. • Slumping/sinking floor (this may result in cracks in the floor) Think of your house piping if you had hard water. • The internal pipe diameter gets smaller over the years due to brine deposits sticking to the pipe diameter. • Brine collects in sagging areas in the floor and builds up brine deposits. • Heat transfer is reduced due to the deposit build up. • As a result, the refrigeration equipment will run longer to satisfy the desired ice temperature. Arena Manager notes: Based on this information both Frontenac Arena Staff and the CIMCO Refrigeration Mechanic continue to monitor and look for signs of floor deterioration. This includes: • Signs of cracks, heaving, slumping and discoloration in pad • Softening of ice and major differences in ice thicknesses • Signs of brine leaking from mains/headers, drop in levels of brine holding tank and annual viscosity testing of brine. Currently there is some cracking and slumping in the floor at the far end of the arena pad. The cracks are filled annually during shutdown period. Note: In speaking to the previous Arena Manager of 38 years. The condition of the floor has remained unchanged for the past several years. In can also be noted that the 2016 Building Condition Assessment (BCA) completed by OHE Consultants did not make any specific comments to the condition of the arena floor. I did however indicate that replacement of the Dasher board system be anticipated over the timeframe of the report.

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 46 of 151

STAFF REPORT Frontenac Community Arena UPDATE: Further investigation on project costs has revealed that a project of this complexity can present some unexpected costs. At the October 18, 2017 Arena Board meeting, the Arena Manager presented the additional information below on need and benefits to replacing the Arena floor, the risks in postponing and comparable Arena projects. As a result of this new information and the recommendation of the Arena Manager that this project be a ‘scheduled’ vs. and ‘unscheduled’ emergency replacement, the Arena Board passed the following motion. Moved By: Brent Cameron Seconded By: Norm Roberts That the Board support the staff report from our Arena Manager confirming the request to fund an Arena Floor replacement reserve. Carried Additional Information Although we are not seeing major signs of floor or pipe deterioration, the Arena Manager feels that is it imperative that this project is schedule in the next few year (2021) instead of being in the position of a non-scheduled emergency replacement. If we are faced with a non-scheduled emergency replacement during an operating season, the Arena would be forced to close with the following impacts: • Immediate impact on Arena teams, user groups and the Community • Significant loss in booking revenues, canteen sales and advertising income • Impact on Arena staff jobs • Increase cost in replacement and emergency request for funding The benefits of a scheduled floor replacement: • Investing in the long term future and longevity of the Arena • Decrease in operating and maintenance cost due to improved efficiency resulting in hydro savings and greenhouse gas savings (GHG) reduction. • Take advantage of potential grants • Reduced costs to Arena and Townships

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 47 of 151

STAFF REPORT Frontenac Community Arena Comparable Arena Projects The following are details pertaining to Arena Flooring replacement projects that have occurred at comparable Arenas in 2017. Eganville & District Community Arena: Age of Arena Floor: 45-50 years Date of replacement: 2017 Approximate cost: $1,000,000 (initial estimate was $890,000). The Ontario 150 - Community Capital Program provided funding in the amount of $445,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass / new brine pump / dispose of existing brine / and installation of 2 dehumidifiers. Note: An excerpt from the 2017 Fall Newsletter - The Township of Bonnechere Valley about this project is attached. ‘Articles about comparable Arena Projects’ Note: The following information was pulled from the 2013 Condition Audit Report of the Eganville & District Community Arena: ‘The concrete slab with ice service piping appears to be in fair condition with observed cracking but no major leaking observed. We were advised that no loss of coolant has been experienced. The operational life expectancy for an installation of this nature is 20 to 40 years depending on the quality of the original installation. However, through the years the service piping may become brittle. Based on the age of the floor in the Arena, the remaining service life is expected to be between three to five years. Estimated cost for floor: $400,000’ Morrisburg Arena: Age of Arena Floor: 40-45 years Date of replacement: 2017 Actual Cost: $795,000 (initial estimate was $630,000). The Ontario 150 - Community Capital Program provided funding in the amount of $315,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass Note: Articles about the Morrisburg project is attached. ‘Articles about comparable Arena Projects’ Anticipated Frontenac Arena Project Scope: Age of Arena Floor: 41 years Date of replacement: 2021 (pending approval) Approximate cost: $700,000-$1,000,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass The range in costs relate to the scope of the work and any additional environmental cleanup costs that are currently unknown as well as increase in costs of materials and labour. Note: The Frontenac Arena replaced the Dehumidifier in 2017 and are scheduled to replace the Brine Pump and Condenser in 2020. Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 48 of 151

STAFF REPORT Frontenac Community Arena Details on Equipment Identified to be replaced as part of this project: Floor: Approximately 8 kilometers of piping carrying brine through the concrete arena floor removes heat to cool the surface and maintaining an optimal temperature for ice. The floor also provides the crucial base for building ice. Brine Mains and Headers: The brine refrigerant must be distributed to the network of pipe located within the concrete floor. This is accomplished via a set of supply and return headers, which are normally located within an open trench covered by wood planks. Calcium Chloride brine acts very similar to a salt solution and over time will deteriorate the wall thickness of both the brine headers and supply/return main. In the event of a failure, it is very difficult to repair under pressure. Dasher Boards & Shielding/Glass: Dasherboards play a key role in the protection of participants, spectators and workers during sporting events, which have an object in play. The current boards have been in place for 25 years. They are in poor condition and require annual maintenance/repair. They will continue to pose and increased risk to participants if not replaced. Shielding/Glass are another element in providing protection to participants, spectators and workers while allowing for the viewing of on ice activities. Currently Tempered glass is used at the FCA. Tempered glass is prone to shattering due to high impact and will leave millions of small pieces that pose a risk to participants, spectators, staff and equipment. Tempered glass is also extremely heavy and poses a risk to staff during replacing. The Arena replaces on average 2 panes of glass each season. Note: The Dasher Boards and Shielding are more than often replaced at the same time as the Arena flooring. This is the optimal time as the metal frames secured to the concrete flooring are often deteriorated and must be replaced. The Arena Manager recommends replacing the tempered glass with Acrylic shields that are light, easily handled and shatterproof. This will create a safer environment for all. This suggested replacement is in accordance with the Ontario Recreation Facilities Association (ORFA) – ’Suggested Guidelines for Evaluating Dasherboards and Shielding’ and the Canadian Safety Council (CSA) ‘Guidelines for Spectator Safety in Indoor Arenas.’ Possible Funding Options and Project Timelines This project could be funded through a combination of the following sources: • Reserves (Arena and Township) • Grants • Naming Sponsors • Loans • Fundraising Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 49 of 151

STAFF REPORT Frontenac Community Arena Potential Project Timelines: • Secure funding in late 2020 • Tender project in January 2021 • Release PO in February 2021 • Projected project start date – April 1, 2021 • Projected project completion date - August 14, 2021

ATTACHEMENTS: • SF Arena Reserve for Floor_2016 letter to Council • Articles about comparable Arena Projects Submitted/approved by: Frontenac Arena Board of Directors

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

Prepared by: Tim Laprade, Arena Manager

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 50 of 151

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: November 7, 2017 REPORT DATE: November 3, 2017 SUBJECT: Amendment to Site Plan Agreement: P. Snider

RECOMMENDATION It is recommended that Council pass by-law # 2017-70 to authorize the Mayor and Clerk to enter into a revised site plan agreement in Part of Lot 5, Concession III, Loughborough District.

BACKGROUND In October, 2016 the Township entered into a site plan agreement with Percy Snider to develop an industrial- zoned property on Lambert Road. Attachment #1 hereto shows the location of the 2.2 hectare (5.5 ac.) subject property. The site plan permitted the owner to develop the property with a 465 metre2 (5,000 ft.2) single storey industrial warehouse/ shop building. Outdoor equipment storage was also permitted. Attachment #2 is a copy of the site plan agreement including the site plan. The subject land is now developed according to the specifications of the site plan and the owner has now requested that the agreement be amended to permit a second similar sized warehouse/storage building to be constructed on the property. Attachment #3 shows the location of the proposed structure and the overall development on the lot. The land is zoned Special Rural Industrial (RI-10) which permits the following uses:

a bulk storage yard,
equipment storage and repair including welding, and
accessory uses to the above. The zoning permits a maximum lot coverage of 40 percent. The proposed construction meets all of the provisions of the zoning by-law. The amendment to the site plan agreement is supported by the Planning Department and By-law # 2017-70 authorizes the Mayor and Clerk to enter into the revised agreement.

FINANCIAL and STAFFING CONSIDERATIONS n/a.

ATTACHMENTS Attachment #1 - is a location and lot configuration map. Attachment #2 is a copy of the existing site plan agreement. Attachment #3 - is copy of the revised site plan. Approved by: Lindsay Mills PSniderRevisedSitePlanReport

Prepared/Submitted by: Lindsay Mills

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Page 51 of 151

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ATTACHMENT #2 THIS SITE PLAN AGREEMENT made this of October, 2016.

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BETWEEN:

PERCY HARRY SNIDER hereinafter called the “Owner” OF THE FIRST PART

and -

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter called the “Municipality” OF THE SECOND PART

WHEREAS the Owner is the registered owner in fee simple of certain lands described in Schedule ?A”, attached hereto, located in the Township of South Frontenac (the “Owners’ Land”);

AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act and section 6.17 of the Township of South Frontenac Official Plan;

AND WHEREAS the Municipality has passed by-law No. 2003-25 to designate all of the Township of South Frontenac as a ?Site Plan Control Area”; NOW THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of

the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

In this Agreement: a)

“Owner” indudes a mortgagee in possession, a tenant in possession pursuant to a leasehold interest, and encumbaricer in possession and may mean more than one Owner specified in the Certificate of ownership.

The Owner covenants that the Owner is the Owner in fee simple of the Owner’ s land.

The obligations imposed by this Agreement affect the land described in Schedule ?A? hereto and any restrictive covenants expressed herein run with the land and bind successors in title to the said property as well as the successors and assigns of the Owner.

The encumbrancer agrees to satisfy all the obligation,s imposed pursuant to this document if it should enter into possession of the said land.

The following schedules are attached to and form part of this agreement and no new building, stmcture or other facility shall be erected, altered or placed on the

said land except in accordance with the attachea schedules which consist of: A.

Legal Description of Lands

Site Plan

Specification for Commercial/Industrial Entrance

Page 53 of 151

The Owner shall perfornn all the work and provide all the materials necessary for the construction of the new facilities and access ways and any required fencing and landscaping as specified on the Site Plan, included as Schedule ?B? to this Agreement.

The Owner shall constmct a 465 metre2 single storey industrial warehouse/shop/garage building and gravelled parking/manoeuvring/access areas located as shown on Schedule ?B" and as further specified on Schedule ?C?. This work shall include areas specified for garbage collection, lighting and landscaping.
The Owner shall carry out the placement of grassed berms at a minimum height of 2 metres as identified on Schedule ?B?.
Site development shall include access and manoeuvring areas as shown on ?Schedule B? and lighting is to be placed on the building as indicated.
The access onto Lambert Road is to be constructed to Township specifications as indicated on “Schedule C”. The required access and manoeuvring areas shown on Schedule ?B" are to be surfaced with gravel.
The Owner shall prevent damage being caused to existing public highways, other public works or municipal property in the course of development of the lands.
In the event of a sale of the improved lands, the new Owner will assume full and complete responsibility for the continuing obligations under this Agreement. The enforcement of this Agreement is the responsibility of the Municipality.

T5e Agreement shall be registered against the title of the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any and all subsequent owners of the Lands.

IntheeventthattheOwnerfailstoinstallormaintainthefacilitiescoveredbythis Agreement, then, upon the Chief Building Official or designate, giving seven days written notice by pre-paid registered mail to the Owners, the municipality, through it’s employees, agents or contractors, may, without further notice, enter upon the lands and proceed to supply all materials and to do all the necessary inspections and works in connection with the facilities including the repair or reconstruction of faulty work and the replacement of materials which are not in accordance with plans or specifications and to charge the cost thereof, together with the cost of engineering and any other expenses incurred by the municipality, against the Owner. Such entry and work shall not be deemed as acceptance or assumption of s3id facilities nor an assumption by the Municipality of any liability. It is expressly agreed that the Owners or any person in possession shall not question the cost incurred by the Municipality for labour, materials or any other costs incidental to do the said work and this provision shall be deemed to operate as an effective estoppel in judicial proceedings if such costs are challenged or placed in question. The Owners agree to permit the Chief Building Official, or agent, to enter onto the Lands at any time to inspect the work. The Municipality may perform any of the required services and collect the cost for the enforcement of this Agreement against the said Lands from any security received.
The Owner covenants and agrees that the lands and premises more particularly described in Schedule “A? annexed hereto may only be used for those purposes specified by Zoning Amendment By-law No. 2016-09.

Page 54 of 151

WITNESS the corporate seals of the respective corporate parties hereto, duly affixed under the hands of their respective signing officers, duly authorized in that behalf.

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Page 55 of 151

SCHEDULE ?A'55 LEGAL DESCRIPTION OF LANDS

Part of Lot s, Concession III, Loughborough District, Part 1, Plan 13R-21331, Township of South Frontenac

Page 56 of 151

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'o' '1'= SSIB (1407) ),2 ,6A,,(S (S @i ,(> o cri ayj o i 0) rs IJ o o S s S o A N 0 a,r?J 6 i.===J k +j h z ;0 l?. .l.'a Y: N8F54'40"W c 0 l ll%l! A a W l E as : Ui 4L" - hR,,7 81.08 f' ?j ib 18 ',!i 01 18 %Qa z', 'y'4- SCALE: N.T.S. L a: G !??7 l' ?€ ?'-lffll S ! ! Page 57 of 151 ATTACHMENT #3 SITE PLAN Sl€D 511 blQ zlffl SSIB (798) (diaturbad) RF RF + -6 W .& W 139.04(meag.) (i39.t87P3) N89'52'30'E (P3 & meas.) ilih9g PIN 3b27e+-0218 M M W --#R,o(t. WF (1407) ff 'p 71-rl!s } j M 1 Iff roll m M Iff M 'rw 2 METRE HIGH GRASSED BERM 18 iq.v4?m . / ..- 80 FT. . ! ff <= '( 5.18 l '€ LAMBBRT ROAD BETWEEN n l I/ i IN89'09'lOE ? - M r> % ; art -. l Ii l'll ?.cCl! 0 - i-- 4 aol ' , WI Vi 3ala ::' Vl a amm -"T ,T f'T r?r[?-TTT?7 i l %1 l 1 s,GE u ;N{ 2 ., .l.5i I 9o?'80 ft. 13 SSIB (1407) ( % 7??oos, 0'- ?' -----l 164 ft. §N' 7(,, s % li .i <- 6 FT. 4 Al (!) ', W 9,-, 1[2 %' I'T TT? rf i J 1'?H5 fU J H)Wl ,655 J,- 'i : fl-TI T'r: <'- z (') a M M 77 W v v v v v W W W M -/l ' v v v v v W 71 7% ,,6d.. ,,65 12 O)l- ;o 0), ,R't0( ,, p,c?- ,01 ,0 h? o sj S W o o L o s o H .! z i'r'J i; N89'54'40"W TR,,?.' 81.08 St? ' a'?%y 14% l - -l- f' ml 1151 18 18 %,V i SCALE: N.T.S. z JF S Page 58 of 151 REPORT TO COUNCIL PUBLIC WORKS AGENDA DATE: November 7, 2017 SUBJECT: Tender PW-2017-12 – Supply & Installation of a Back Up Generator at, Public Works Yard, 2490 Keeley Road RECOMMENDATION That Council approve the bid price of $48,000.00 excluding HST for Tender PW2017-12 from Goris Electric Ltd. for the Supply and Installation of a 80 KW Diesel Back Up Generator at the Keeley Road Patrol Yard. BACKGROUND Tender PW-2017-12 closed October 25, 2017 with only one bid received from Goris Electric Ltd. for the Supply and Installation of a 80 KW Diesel Back Up Generator. This generator will supply enough back up power to accommodate both the garage and administrative offices at the Keeley Road site in the event of a power outage. FINANCIAL IMPLICATIONS There are sufficient funds in the 2017 Capital Budget. Submitted/approved by: Prepared by: Mark Segsworth, P. Eng. Public Works Manager Jamie Brash Supervisor, Facilities/Solid Waste Our strength is our community. Page 59 of 151 REPORT TO COUNCIL PUBLIC WORKS AGENDA DATE: SUBJECT: November 7, 2017 PR-2017-25 - 2017-19 Snow Removal, Parks & Facilities, Firehalls & Cemeteries RECOMMENDATION That Council approve the following Contractors at the following locations and price per snow event specified in Tender PR-2017-25 Snow Removal, Parks & Facilities, Fire halls & Cemeteries for the winter seasons of 2017-18 and 2018-19. $ PER EVENT (HST excluded) 2017-18 2018-19 CONTRACTOR LOCATION Percy Snider Township Office & Library Parking Lot Harris Park Hall; Parking Lot & Entrances Sydenham Fire Hall Hartington Fire Hall Fire Access Lane off Perth Road Dry Hydrant on Quarry Road 150 80 150 150 100 100 150 80 150 150 100 100 Brian Larmon Storrington Centre – Entire Parking Lot Perth Road Fire Hall Latimer Fire Hall Carrying Place Fire Hall Water Access, Loughborough Lake Bridge 50 75 50 50 50 50 75 50 50 50 Unity Sod Princess Anne & Museum Parking Lot 85 96 Verona Medical Centre Parking Lot OPP Detachment parking Lot 165 120 185 136 Water Access, Murvale Creek 85 85 Verona Fire Hall Dry Hydrant at Desert lake Road 150 60 150 60 Water Access on Verona Water Street 60 60 Burridge Fire Hall Bradshaw Fire Hall 250 225 265 240 TW Patching McNichols BACKGROUND Public Works issued a Tender for the 2017-19 snow removal, including sanding, for all parks and facilities, fire halls and cemeteries. In consultation with the Fire Chief, fire halls and dry hydrants were added to the Tender so that all municipal properties were included. Due to the unpredictable winter weather, Public Works decided to institute a price per event instead of a monthly rate to achieve cost efficiencies. This Tender is for a 2 year period with an option for 2 additional years. Squires Landscaping Ltd. submitted a bid for 3 properties but failed to submit a price on all four years therefore their submission was disqualified and the next lowest price was awarded. Our strength is our community. Page 60 of 151 REPORT TO COUNCIL PUBLIC WORKS Staff are recommending that the Cemeteries be removed from the award at this time because there is no cemetery budget allocation for snow removal. At a combined cost of $455 per snow event the annual budget could be above $13,000. These services would be retendered for 2019 when they can be adequately budgeted for. For the 2018 budget year Public Works has agreed to continue to respond to cemeteries as a nonpriority service. Percy Snider Percy Snider Percy Snider Brian Larmon Verona Cemetery Harrowsmith Cemetery Sydenham Cemetery Sandhill Cemetery 100 200 200 55 100 200 200 55 The Township advertised and solicited bids on behalf of the Frontenac Arena. The Arena Board will need to award this tender independently. Township staff would recommend: TW Patching North Frontenac Arena; Parking Lot & Entrance 375 375 Timely snow removal for Fire halls is a requirement. For the nine fire halls the total cost per event climbs from $750 to $1,150. Depending on the number of events this may drive this budget line over budget at year end. The increased cost of this contract could be due in part to the number of bidders on certain halls. Staff will evaluate this over the course of the next two years and assess whether there are more service providers available and if there could be benefits in retendering. FINANCIAL CONSIDERATIONS Depending on the number of snow events there are sufficient funds in the 2017/2018 Operating Budget for these contracts. ATTACHMENTS 1. Original Tender Bids Submitted Submitted/approved by: Prepared by: Mark Segsworth P. Eng. Public Works Manager Jamie Brash, Supervisor Facilities & Solid Waste Our strength is our community. Page 61 of 151 TENDER PR-2017-25 SNOW REMOVAL, PARKS, FACILITIES, CEMETERIES & FIRE HALLS HST NOT INCLUDED Township Office and Library Parking Lot CONTRACTOR P. Snider 2017-18 150 2018-19 150 2019-20 150 2020-21 150 Princess Anne Comm. Centre & Old School House Parking Lot CONTRACTOR Unity Sod TW Patching P. Snider McNichols 2017-18 85 130 140 150 2018-19 96 130 140 165 2019-20 115 140 140 170 2020-21 123 145 140 175 Storrington Centre (Includes Fire Hall) Parking Lot CONTRACTOR Brian Larmon The Squires 2017-18 50 60 2018-19 50 63 2019-20 50 0 2020-21 50 0 Verona Medical Centre Parking Lot CONTRACTOR Unity Sod TW Patching McNichols 2017-18 165 200 200 2018-19 185 200 215 2019-20 192 210 220 2020-21 203 215 225 OPP Detachment Parking Lot CONTRACTOR Unity Sod McNichols 2017-18 120 250 2018-19 136 265 2019-20 149 270 2020-21 162 275 North Frontenac Arena, Entrance & Parking Lot CONTRACTOR TW Patching Unity Sod McNichols 2017-18 375 365 400 2018-19 375 394 415 2019-20 385 417 420 2020-21 390 442 425 Harris Park Hall, Entrance & Parking Lot CONTRACTOR P. Snider Unity Sod 2017-18 80 165 2018-19 80 188 2019-20 80 203 2020-21 80 219 2019-20 270 2020-21 275 2019-20 2020-21 FIRE HALLS Burridge Fire Hall CONTRACTOR McNichols 2017-18 250 2018-19 265 Sydenham Fire Hall CONTRACTOR 2017-18 2018-19 Page 62 of 151 P. Snider 150 150 150 150 2019-20 255 2020-21 260 2019-20 75 100 247 2020-21 75 100 266 2019-20 0 50 211 2020-21 0 50 230 2019-20 50 2020-21 50 2019-20 150 200 211 255 2020-21 150 205 230 260 2019-20 160 170 211 2020-21 165 175 230 Bradshaw Fire Hall CONTRACTOR McNichols 2017-18 225 2018-19 240 Perth Road Fire Hall CONTRACTOR Brian Larmon P. Snider Unity Sod 2017-18 75 100 205 2018-19 75 100 225 Latimer Fire Hall CONTRACTOR The Squires Brian Larmon Unity Sod 2017-18 35 50 170 2018-19 37 50 194 Carrying Place Fire Hall CONTRACTOR Brian Larmon 2017-18 50 2018-19 50 Hartington Fire Hall CONTRACTOR P. Snider TW Patching Unity Sod McNichols 2017-18 150 190 170 225 2018-19 150 190 194 240 Verona Fire Hall CONTRACTOR TW Patching McNichols Unity Sod 2017-18 150 150 170 2018-19 150 165 194 FIRE DEPARTMENT WATER ACCESS POINTS Bridge at Desert Lake Road (Dry Hydrant) CONTRACTOR TW Patching McNichols Unity Sod 2017-18 60 60 75 2018-19 60 70 85 2019-20 70 80 94 2020-21 75 85 102 2019-20 104 2020-21 112 2019-20 70 80 2020-21 75 85 Murvale Creek CONTRACTOR Unity Sod 2017-18 85 2018-19 96 Verona Water Street CONTRACTOR TW Patching McNichols 2017-18 60 60 2018-19 60 70 Page 63 of 151 Unity Sod P. Snider 75 100 85 100 94 100 102 100 2019-20 50 0 94 2020-21 50 0 102 Loughborough Lake Bridge CONTRACTOR Brian Larmon The Squires Unity Sod 2017-18 50 50 75 2018-19 50 52.5 85 Fire Access Lane off Perth Road CONTRACTOR P. Snider Unity Sod 2017-18 100 105 2018-19 100 120 2019-20 100 129 2020-21 100 140 Quarry Road off Boyce Road (Dry Hydrant) CONTRACTOR P. Snider McNichols TW Patching Unity Sod 2017-18 100 100 150 195 2018-19 100 115 150 222 2019-20 100 120 160 239 2020-21 100 125 165 250 CEMETERIES Verona Cemetery P. Snider TW Patching McNichols 2017-18 100 150 150 2018-19 100 150 165 2019-20 100 160 170 2020-21 100 165 175 Unity Sod 135 154 176 190 2019-20 55 2020-21 55 2019-20 200 345 2020-21 200 372 2019-20 200 2020-21 200 CONTRACTOR Sandhill Cemetery CONTRACTOR Brian Larmon 2017-18 55 2018-19 55 Harrowsmith Cemetery CONTRACTOR P. Snider Unity Sod 2017-18 200 280 2018-19 200 320 Sydenham Cemetery CONTRACTOR P. Snider 2017-18 200 2018-19 200 Additional Plowing & Sanding (Callouts) Hourly Rate TW Patching Brian Larmon P. Snider McNichols Unity Sod The Squires 75 80 95 140 145 200 Page 64 of 151 REPORT TO COUNCIL Treasury Department AGENDA DATE: November 7, 2017 SUBJECT: Audit RFP RECOMMENDATION THAT Council award the contract for audit services to Allan & Partners LLP and appoint them as Township auditors for the financial years 2018 to 2022. BACKGROUND On September 11th, 2017 a joint Audit RFP was issued through the County for all lower tiers as well as the County. The RFP primarily focused on services as well as cost. Further, it was structured to try to obtain cost savings by jointly selecting one proponent across all municipalities but also provided for the submission of individual quotes per municipality from each provider. The RFP closed on October 12th. Proposals were received from 4 proponents: Allan and Partners (our current provider), KPMG, Collins Blay and Collins Barrow. It was quickly established that each municipality would be selecting their own provider based on costs submissions as well as the technical/experience rating provided individually by each municipality. The chart below summarizes the scoring of the 4 submissions (out of 100). Allan & Partners KPMG Collins Blay Collins Barrow 94.0 79.5 62.0 77.0 For South Frontenac, Allan and Partners provided the lowest bid over the 5 year period for the financial years of 2018 to 2022. Further, we have used their services since 2013 and have been extremely happy with the services they provide and their professionalism. Below is the summary of the cost submission from Allan and Partners per financial year (excluding HST): 2018 2019 2020 2021 2022 20,750 21,000 21,250 21,500 21,750 ATTACHMENTS None Submitted/approved by: Louise Fragnito Prepared by: Louise Fragnito Our strength is our community. Page 65 of 151 REPORT TO COUNCIL Treasury Department November 7th, 2017 AGENDA DATE: SUBJECT: Year to Date Financials to September 30th, 2017 RECOMMENDATION That Council receive the September 30, 2017 quarterly financials; And that Council approve the reallocation of funds from roadside maintenance, hardtop maintenance and safety and signage to cover the overage of $99,637 within the loose top maintenance lines. BACKGROUND Attached are the year to date financials to September 30th with a comparison to year to date budget as well as a column which reflects the total 2017 budget. Year to date revenues totalling $22,885,711 are $3,747,207 under budget while year to date expenses total $18,154,344 and are $3,971,808 under budget for a net year to date surplus of $224,601. The variances for both revenues and expenses are primarily due to timing. Conservation authorities are over budget $10,986 due to a levy from Quinte Conservation that is higher than budgeted which was highlighted in the first quarter financials. As previously highlighted with second quarter financials, legal fees are over budget under planning and general government despite increasing the planning budget in 2017 from $25,000 to $60,000. Below is the breakdown of legal expenses for these areas: Planning Stricelj OMB Grant OMB Vezeau – Noise/Zoning Zoning Bylaw OMB Other Total Budget General Government Uninsured Claim Other Total Budget Actuals 6,528 99,597 11,979 32,523 7,272 157,899 60,000 Actuals 11,000 17,672 4,379 22,051 At the October 24th Committee of the Whole, a report was provided by the Public Works Manager of 2017 capital linear construction overages and how projects were to be reallocated or carried-forward to offset overages of $200,831. A separate report is on the agenda for Council approval to fund the overage from the 2017 capacity line within the linear capital. Under Transportation Services and within the Roadway maintenance line, loose top maintenance as of September 30th was over budget by $99,637. The Public Works Manager has indicated that this amount will be offset within roadside maintenance, hardtop maintenance as well as safety and signage. According to policy this reallocation is to be approved by Council. Our strength is our community. Page 66 of 151 REPORT TO COUNCIL Treasury Department Providing this statement assures Council that the direction given from the 2017 budget is being carried out. Managers are receiving detailed financial reports on a monthly basis. ATTACHMENTS 2017 financial report to September 30th Submitted/approved by: Prepared by: Louise Fragnito, Treasurer Louise Fragnito, Treasurer Our strength is our community. TOWNSHIP OF SOUTH FRONTENAC For the Nine Months Ending September-30-17 Page 67 of 151 2017 Year Budget 2017 YTD Budget 2017 YTD Actuals YTD Actual vs YTD Budget Variance 18,774,258 1,031,169 705,577 1,954,668 579,025 251,000 360,000 24,500 2,065 4,877,817 28,560,078 18,613,258 783,817 542,668 1,883,368 0 188,235 270,000 20,500 1,033 4,330,040 26,632,918 18,608,753 684,908 667,223 1,554,025 500 111,660 258,948 78,577 53,297 867,822 22,885,711 (4,505) (98,909) 124,556 (329,343) 500 (76,575) (11,052) 58,077 52,264 (3,462,218) (3,747,207) 3,770,647 3,241,470 3,043,081 (198,388) 3,093,173 3,022,718 220,392 116,367 1,951 535,256 2,704,313 2,267,863 220,009 86,116 1,463 420,990 1,446,874 2,252,817 233,963 71,235 444 276,625 (1,257,439) (15,046) 13,954 (14,881) (1,020) (144,365) 3,983,319 7,113,858 1,912,992 3,356,827 4,884,929 1,169,136 3,317,064 2,656,904 1,588,250 (39,763) (2,228,025) 419,115 391,842 2,445,625 1,529,769 422,171 28,560,078 0 181,380 1,848,873 1,413,520 329,262 22,126,152 (4,506,766) 197,877 1,687,891 986,108 395,210 18,154,344 (4,731,367) 16,496 (160,982) (427,412) 65,948 (3,971,808) (224,601) REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants Grants from Other Municipalities Investment Income Penalties and Interest on taxes Donations Other Transfer from Reserves/Reserve Funds Total Revenues OPERATING EXPENSE General Government Protection to Persons and Property Fire Police Conservation Authorities Protective Inspections and Control Emergency Measures Building Department Transportation Services Roadway Maintenance Capital Projects Winter Control Environmental Services Water System Solid Waste Management Parks, Recreation and Cemeteries Planning and Development Total Expenses TOTAL 30/09/2017 1 of 1 Page 68 of 151 REPORT TO COUNCIL Treasury Department AGENDA DATE: November 7th, 2017 SUBJECT: Tax Relief Application for Sickness or Extreme Poverty – By-law RECOMMENDATION That Council pass By-law 2017-66 to delegate the authority under the Municipal Act, 2001 s.357 (1) (d.1) for a Tax Relief Application for Sickness or Extreme Poverty, to the Assessment Review Board of Ontario. BACKGROUND Section 357(1)(1.d) of the Municipal Act, 2001 allows a municipality to, through Council authority, cancel, reduce or refund property taxes due to sickness or extreme poverty. A recommendation was brought forward at the October 24th committee of the whole meeting to delegate the authority for these types of applications to the ARB. Council was supportive of this recommendation. Submitted/approved by: Louise Fragnito Prepared by: Louise Fragnito Our strength is our community. Page 69 of 151 REPORT TO COUNCIL CLERKS DEPARTMENT AGENDA DATE: November 7, 2017 SUBJECT: Appointment - Deputy Clerk RECOMMENDATION That Council pass Bylaw 2017-67 to appoint Angela Maddocks as Deputy Clerk effective November 13, 2017 BACKGROUND The COA briefed Council in closed session of his recommendation to appoint Angela Maddocks to the role of Deputy Clerk. Council is now asked to pass the Bylaw to confirm the appointment. As Council is aware, Angela currently takes a very active role in the functioning of Council and its Committees. This change is in full recognition of the role that Angela has fulfilled and will expand her involvement to include increased responsibility and accountability for supporting all Council/Committee meetings, municipal elections, policy and procedural development related to Council, Freedom of Information requests as well as records management, website, social media and communications. Lindsay Mills will continue in his existing role as Planner and Deputy Clerk for Planning matters. The role of Executive Assistant will remain vacant during the transition and will be assessed at a later time. FINANCIAL and STAFFING CONSIDERATIONS Funds for additional staffing were incorporated into the 2017 budget and are annualized in the 2018 budget. ATTACHMENTS • Bylaw 2017-67 Submitted/approved by: Prepared by: Wayne Orr, CAO Wayne Orr, CAO Our strength is our community. Page 70 of 151 REPORT TO COUNCIL CLERKS DEPARTMENT AGENDA DATE: November 7, 2017 SUBJECT: RFP Legal Services RECOMMENDATION THAT Council award the five year contract for the provisions of legal services to Cunningham Swan. BACKGROUND On July 11 Council passed a resolution directing staff to issue a RFP for legal services. Staff sought direction from the Corporate Services Committee on the framing of the RFP. The RFP was issued on our website, Bidingo and brought to the attention of 4 full service firms know to serve Eastern Ontario. The closing date was October 18, 2017 Four responses were received. All responses were deemed complete in accordance with the RFP requirements. The following represents the hourly rates (fixed for the next 5 years) for the lead lawyer for various practices groups from each of the four firms. Cunningham Swan (Kingston) Planning 295 Municipal 295 Real Estate 310 Environmental 285 Litigation 385 Labour 395 Devry Smith Frank (Toronto) 325 325 325 325 300 240 Aird Berlis – (Toronto) Mills & Mills – (Toronto) 695 750 395 625 750 435 n/a n/a 375 n/a 435 410 In the biographies of the lawyers presented, Mills & Mills did not demonstrate any specific knowledge of municipal or land use planning law. As such they were not considered. The three remaining firms cite municipal clients and experience in each of the practise areas. Aird Berlis is the most expensive and offers the largest number of lawyers within the Planning area. Devry Smith Frank appears to be comparable to Cunningham Swan in terms of the size of firm. Cunningham Swan has served as the Township Solicitors since 1998 and for some of the predecessor municipalities prior to amalgamation. They offer locally accessible services and have served the municipality well. Given this and that for the majority of services we access Cunningham Swan offers a lower billable rate than the others, staff recommend awarding the contract to Cunningham Swan. FINANCIAL and STAFFING CONSIDERATIONS The 2017 budget for legal services across the organization is $109,000. Sufficient operating budget exists for the provision of anticipated legal services. ATTACHMENTS None Submitted/approved by: Wayne Orr, CAO Our strength is our community. Page 71 of 151 VCA Meeting 11 Jan 2017 Directors Present: Chet Babcock , Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen, Tabitha Morton, Rhonda Storring Township Rep: John Mac Dougall Minutes from Nov Meeting. Minutes approved as amended Items arising from the minutes:  Community Breakfast at Trinity: We still need people to cover the last weekend Feb 7…Joyce Casement and Matthew Morton volunteered. The profits from our portion go towards the Trail-head in Verona.   Alzheimer’s Talk: Debbie Lingen will forward the information concerning dates and location. It will be brought up at the next Salt Meeting and she will probably speak in March at two sites. The electronic sign: The sign is up and running mostly fine except for a few glitches. Wayne Conway is reporting them to the company in Ottawa to be corrected. He is trialing different colours and fonts to determine which are the most visible for drivers.  Veley field: The field is completed and Larry Veley, the owner of the field was very happy with the Grader operator and the work that was done.  150th Celebration: There is a conflict with the date that the group selected (a Rib Fest at Gilmours) and the date will be moved to Aug 19 which is a conflict with the lion’s and VCA. Financial Report: Don Coleman moved for the adoption of the budget, seconded by Tabitha Morton. Pending Business: Electronic sign Policy:  Wayne Conway has drafted a policy for the Directors to review. It will be posted on the website after the directors approve it.  Wayne suggested displaying a thank you message for local businesses after they give us a donation.  For Community events we would display a message for one week before the event and on both sides of the sign.  We are still gathering ideas on how much to charge a business to advertise on the sign. Suggestions are rates comparable to the paper or Linda Bates suggested $50.00 which would be $350.00 a week. If it’s running from 7 AM to 10 PM, 15 hours daily and the message will be seen 45 times a day times two if it is displayed on both sides.  Wayne will try shuffling the order of messages so the same one isn’t displayed at the same time each day for the commuters. We will draw up a general contract for businesses. Linda Bates moved that we accept the Electronic Sign policy, (the first 10 items on the page) seconded by Debbie Lingen. All in favour. Motion passed. Committee Reports: Village Ambassador: Joyce Casement (She) has already delivered a welcome gift to Muddy Waters and a thank you gift to the Reynolds Family for the use of their barn for storage. Page 72 of 151 Christmas in the village: Linda Bates has prepared a report and Joyce has a few suggestions for next year. We need to start meetings earlier so we can hire some entertainment before they are booked up for Christmas. Debbie Lingen would like to strike a new committee to look after everything else but the Car Show and start it in March. Christmas Day Dinner: There were 110 people at the dinner including musicians and kitchen workers. It cost to us was $55.87 after donations. We had more children out this year. Tabitha Morton heard some very good comments within the community. Next year Joyce Casement would like people to stay longer and enjoy the day. Free Skate: This event went very well. Linda Bates received 7 phone calls between Christmas and New Year’s asking if there was a family skate at the arena. John Mc Dougall suggested that the Township Recreation Committee might be interested in setting this up next year . Linda Bates will take it to Pam Morey. Christmas for Kids: No report yet but Wayne Conway will ask them for one and invite them to come to a VCA meeting. School Report: Tabitha Morton reported that Prince Charles School will have 2 open for the participation of the community.  One is a Zumba Class with an instructor from YMCA and it will be for 6 weeks every Thurs from 2:15 to 3 PM. Debbie Lingen could also mention it in the Frontenac News column.  A musician will be coming in Feb for a concert and it will be open to the community.   The principal, Peter Muncey also called Wayne Conway about raising money for a slush fund to cover small items. He would like to generate about $1000.00. He also approached the Lion’s and they donate to this type of request. The VCA have the sign to promote any event if they wish to raise money through the community. The school is now accessible to be used by adults and parents in the village unlike in the past when this was not encouraged. They want schools to be Community Hubs and the space can be shared by other groups for a fee. New Business: News from the Township Rep: Community Grant Program is available for application right now. Remembrance Day: Linda Bates asked if we expect or want to be involved in Remembrance Day this year. John McDougall will contact the Arden Legion and make inquiries about their guidelines. Meeting adjourned by Linda Bates, seconded by Don Coleman at 8:27 Page 73 of 151 VCA Meeting 8 Feb 2017 Attendance: Chet Babcock, Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Tabitha Morton, Rhonda Storring Regrets: Debbie Lingen Minutes: Approved as amended Items arising from the minutes: The Salt Committee will have the Alzheimer talk in May and will contact Debbie Lingen concerning dates and location. Winter Breakfast: The total profit was $2200.00. Remembrance Day: • Arden Legion would be happy if we took over the Remembrance Day Ceremony in Verona. • Mom Restaurant will pay for the coffee and tea following the ceremony and the VCA will pay for the soup and bun. • Linda Bates would like to organize it again this year with some help but we need to address the issue of power in the park. Wayne Conway has assured Linda Bates that he has a solution for this problem. Don Coleman made a motion to make Remembrance Day a VCA responsibility, seconded by Linda Bates. Financial Report: The Financial Report was reviewed and Don Coleman moved for the adoption of the financial report, seconded by Chet Babcock. Motion carried. 2017 Budget: The Directors drew up the new budget and will present it at the March meeting. Pending Business: Electronic sign cover: • The approximate price for a double sided cover is $2795.00 before tax. • Wayne Conway would like to reinforce the poles and finish the landscaping surrounding the sign. Approximate cost $3500.00. • 150th Canada celebration: • The proposed date was Aug 26 but it had a conflict so Sat June 3 is the date we are considering now. • The VCA will help the Verona Lion’s with the 150th Fish Fry/Dance event running from 4 PM to 7 PM. Linda Bates made a motion to suggest that we participate in the 150th celebration with a Fish Fry, seconded by Chet Babcock. Page 74 of 151 Committee Reports: School Report: School Report was given by Tabitha Morton. New Business: County meeting: Economic development manager Richard Allen has replaced Anne Marie Young. We hope he will come and speak to the VCA. TSF Community Grant Application: • $2000.00 is available every year through a grant process. • Wayne would like to apply for the grant and beautify the village at the trailhead. Don Coleman made a motion that we apply for the grant again this year and put the money goes toward the trailhead. Seconded by Chet Babcock. 150th Celebration: • There is a suggestion for an Ecumenical Service in the village on July 2 at the Lion’s Hall. • Following the service would be an old fashioned picnic with hotdogs, cake and ice cream combined with Music in the Park. Joyce Casement made a motion for a 150th celebration on July 2 combined with Music in the Park, seconded by Chet Babcock. Motion passed. Free Skate: We will add a Free Skate Day during the Christmas Break 2017. Township Report: Report given by John MacDougall. Brad Barbeau has been asked to come out to the meetings in the future. Annual General Meeting will be held on Feb 21. • 4 directors are being nominated from the floor Joyce Casement moved for adjournment at 8:15 PM. Next Meeting Wed March 8th Page 75 of 151 AGM 2017 Meeting called to order 7PM March 21, 2017 Attendance: Gerald Amey, Chet Babcock, Linda Bates, Don Coleman, Joyce Casement, Judy & Wayne Conway, Sue Hughes, Laurie Meier, Tabitha Morton, Julie & John Nizman, Rhonda Storring, Frank York Visitor: Dallas Schneider Regrets: Willie Lapointe Annual General Meeting Yearly Reports: Flower Barrel Report: Tabitha Morton Music in the Park Report: Linda Bates PA Day Family Skate Report: Linda Bates Christmas in the Village report: Linda Bates Christmas Dinner Report: Joyce Casement Electronic sign Report: Wayne Conway Verona Car Show Report: Wayne Conway Christmas for Kids Report: Lisa Snider Village Ambassador Report: Joyce Casement Street Benches Grant: Report from Wayne Conway Moved for adoption by Judy Conway and seconded by Linda Bates Financial Report by Don Coleman: Don Coleman moved for the adoption of the report, seconded by Joyce Casement Minutes from AGM 2016: Accepted as presented. Elections: Wayne Conway, Linda Bates, Joyce Casement, Don Coleman have agreed to stand for another 2 years. Move for adjournment by Wayne Conway, seconded by Linda Bates Page 76 of 151 VCA Apr12 /2017 Attendees: Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen Tabitha Morton, Rhonda Storring Guests: Patsy Henry, Suzanne Casement Township Representative: Brad Barbeau Regrets: Chet Babcock Election of Offices:  President Wayne Conway  1st vice president Linda Bates  Secretary: Rhonda Storring  Treasurer: Don Coleman All positions acclaimed. Minutes: Thanks to Tabitha Morton for taking the minutes in my absence last month. Minutes were approved as presented with the addition of the missing name of Jaimie Brash. Discussion arising from the Minutes: We’ve been approved for a $2000.00 grant from the township of South Frontenac for a community grant. The Verona Lion’s were also successful in their application for a grant for garbage cans. Financial Report: Don Coleman moved for the adoption of the report, seconded by Linda Bates. Prince Charles School strategy: (Tabitha Morton)  Some changes have been announced, as of Sep this year all students must go to their area school.  Update on the school kitchen: The board will pay for all the changes to update the kitchen.  Fund raising continues for playground equipment. July 2nd Ecumenical Service:  Patsy Henry from Trinity United Church spoke about the plans for the service which will involve all the local churches.  The theme for the day is Giving Thanks for Canada’s 150th birthday.  Community Church 11 AM to 12PM  Followed by Community BBQ 12PM to 1PM  Music begins with John McClurg and Jessica Wedden at 1 pm followed by Abby Stewart Page 77 of 151       We will put the donation box out after the ecumenical service if people wish to give a free will donation. The proceeds will go to the VCA then back into the community There can be activities for kids if someone wants to organize it. Wayne Conway thinks it should be just a BBQ with birthday celebrations not a day just for the kids. The VCA will not be organizing the ecumenical service but will be involved with the BBQ and entertainment. There will be an increase to the budget for this event and a motion will be made at the next meeting. Electronic Sign Rental:  Wayne Conway would like to have a Sat breakfast to discuss the sign policy. The Trail head:  The flag pole and garbage cans have already been ordered.  We have to wait for the corner to be leveled, there may be delays in the preparation of the site. Motion made by Don Coleman to move the memorial bricks temporarily to Manor Park, seconded by Debbie Lingen. Motion passed. Flower Barrels: Suzanne Casement would like 2 barrels for the school. Fish Fry Meeting: Joyce Casement and Debbie Lingen will go to the meeting with the Lion’s to discuss the event. Volunteer for the Year: Judy Conway was nominated by Debbie Lingen, seconded by Linda Bates. Summer Flyer: Debbie Lingen is gathering the information on all the upcoming summer events. Meeting adjourned: 8:02PM Next meeting May 10 Page 78 of 151 VCA May Meeting Directors: Chet Babcock, Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen, Rhonda Storring Regrets: Tabitha Morton Township Representative: Brad Barbeau Minutes from April: Minutes approved as presented. Financial Report: Don moved for adoption and 2nd by Joyce Casement Pending Business Prince Charles School: Tabitha Morton reported that a committee is being formed to discuss the strategy to keep the school open and viable in the community. Ecumenical Service (July 2): Joyce Casement moved to increase the funds available for the Service to $1500.00, seconded by Linda Bates. Motion passed. Electronic Sign: We will have a breakfast meeting tomorrow to discuss suggestions on a policy for the electronic sign and parameters for displaying ads from local businesses. Fish fry: (June 3) A VCA and Verona Lion’s Club joint event is looking for volunteers from the VCA and also for the 150th celebration on Aug 26. The VCA proceeds will go toward the 150th celebration. Flyer: We reviewed the flyer and made some suggestions for the final product which will be handed out at the Verona Lions Road Toll during the May long weekend. Committee Reports: Joyce Casement (Village Ambassador) would like to deliver a letter to the Verona Drug Store as a thank you for improving their building in the village. New Business: VCA BBQ: The VCA has 2 older BBQ’s in storage. Wayne Conway suggests we sell them and donate some money toward the purchase of new BBQ which will be shared by both VCA and Verona Lion’s. Motion made by Don Coleman to spend up to $500.00 for a 4 burner BBQ to be shared with the Lion’s , seconded by Chet Babcock. Township Rep: Brad Barbeau announced a grant has been received for $1970.00. VCA BBQ will be on June 25 at 4 PM for 5 PM supper. Linda moved for adjournment at 8:30 PM. Page 79 of 151 VCA 14 Jun 2017 Attendance: Linda Bates, Joyce Casement, Wayne Conway, Don Coleman, Debbie Lingen, Tabitha Morton, Rhonda Storring Regrets: Chet Babcock and Brad Barbeau Minutes from May: Minutes accepted with amendment about the price of the BBQ $222.00 not $1500.00 Items arising from the previous minutes: The flyers have been distributed locally and the rest can be distributed to other areas. Financial Report: Don Coleman moved for the adoption of the financial report, seconded by Joyce Casement. Correspondence: FEO (Festival and Events Ontario)We have a paid membership to this magazine and Wayne often gets emails which he will forward to us as well as emails from the County. Pending Business: Wayne Conway will create an online form for adult volunteers. Prince Charles School strategy: No update but the Yarker School will be closing. Ecumenical Service on July 2: Patsy Henry has spoken with the other 2 local churches and is waiting for a call from the Catholic Church in Railton. The community choir will be involved at the service. Music in the Park: The event is open to anyone who wishes to come. Lunch will be served on a first come first served basis until they run out of food. Tables and Chairs: Joyce will need help setting up, Wayne will bring a BBQ. Volunteers are needed to help hand out the hotdogs and to cut and serve the cake. Linda Bates has offered to help cut and serve cake. We will use the mustard and ketchup that is there in the building so it doesn’t get wasted. Suggestion on electronic sign: The policy was tweaked a little but we will review it again. Lion’s Fish Fry: The event was successful and 196 folks were served. We raised $860.00 in profit and we will donate it to the Canada 150 celebration project. VCA BBQ: June 25, VCA buys the meat and potluck for salad, buns, Kiosk bricks: We have permission to move them to a spot at Mc Mullin Park permanently. An area will be prepped and we will move the bricks. This may come up on short notice Page 80 of 151 New Business: Electronic sign official opening:  Invitations will go out to the people who got involved from the Bishop Electric, the Township Representatives and officials and VCA Directors.  We will have a write up in the Frontenac News to announce the opening.  The ceremony will be held on Thursday July 20th, 10:00 AM on site at Road 38 and Burnett Street. Refreshments and snacks will be provided afterwards (10:15 AM) at Muddy Waters Restaurant.  We will still need to discuss the plexi-glass covering and/or insurance to cover it,  Linda Bates mentioned that we may be covered under the Township insurance.  We could take the money and use it toward the trailhead. It is suggested that we round the amount up to $3000.00  There is the potential to raise charitable donations toward the cause as well.  We will table the decision until the next meeting in the fall. Canada Day:  Linda and Don Bates, Julie and John Nizman will start at 6 AM moving the train/pace cars and setting up tables and tents.  Train/Pace Car will run from 11AM until 4PM.  Chet Babcock, Don Bates and John Nizman will drive the train/pace cars.  We still need some more drivers.  We need spools of tickets for the train…Wayne has them. Kimco crushed car will be in the parade towed by John Nizman with Bill Welychka. Reviewed all the ins and outs of the tickets etc. Westport seniors: Joyce Casement discovered an article in the local paper where Westport is changing their version of McMullin Manor back to a senior’s only housing. The precedent has been set. Swim lessons: There will not be a swim program unless more people/kids sign up for lessons. There is an upcoming meeting with the Rec committee on Monday June 19 and Linda Bates will be there and Joyce has offered to be there also. The Bridge: Linda Bates has repaired the flags and will put them up before Jul 1. John MacDougall asked if it’s possible to buy professional banners for the bridge. Bell has a bucket truck and could install the summer banners throughout the village If not then it will be RW Electric Adjourned at 8:27 Next meeting: 13 Sep at the Conway residence. Page 81 of 151 VCA 13 Sep 2017 Attendance: Chet Babcock, Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen, Tabitha Morton, Rhonda Storring Township Rep: Brad Barbeau June Minutes: Minutes approved as presented. Financial Report: Don Coleman moved for the adoption of the report, seconded by Linda Bates. Correspondence:  A letter of resignation was received from Don Bates.  He cannot continue to drive and maintain the Verona Express/Racer.  The committee wishes to thank Don Bates for his support over these many years.  Not only did he drive the Verona Express/Racer but he kept them in good running order for many years.  In light of this information we will be looking for someone to drive the Verona Train/Racers and maintain them mechanically.  A letter of thanks will go out to Don Bates from Wayne Conway. Pending Business: Suggestions on electronic sign rental agreement:  Wayne Conway read through the proposed outlines of the agreement. Committee Reports: Memorial bricks move: Wayne Conway will be meeting with the County Reps on the 29 Sep concerning the Trailhead.  A public meeting will be held on Nov 18 at the Lion’s (T)  The VCA could contribute some funds to the Trailhead and we could open it up to the public if they wish to make a donation. Jul 2 Ecumenical/ Music in the Park:  Joyce Casement reported that she received many positive comments about the event.  Next year we could simpler with no cutting of cakes etc. Canada Day:  Linda Bates reported that the day went well.  The S&A Club thanked the Verona volunteers who came out to help. Road Rally:  This was a huge success $550.00 from the market place  Linda suggested that in the future the VCA volunteers need to have water and perhaps pay for meals for volunteers who come from further away.  Linda recounted on how much it has cost them to be volunteers for gas, food and water. Fish Fry:  The VCA made a profit of $832.00.  The Lions have their own fish fry tank now for future use Verona Car Show: Very successful this year and a wind-up meeting will be held 17 Oct. New Business: VCA Constitution: Tabled for now until we find the original document. Remembrance Day:  Linda Bates had the first meeting with Peter Dendy, Principal at PC School. They will have their Remembrance Day on 10 Nov.  The wreaths can be set up at the Lion’s Den before and after the ceremony,  Wayne Conway will get the sound system working.  Someone from the VCA will lay a wreath  Brad Barbeau was asked if he would like to lay the wreath for council members  Budget was set at $500.00.  We need to cover the cost of a sound system and money for lunch at Mom Restaurant. Only the dignitaries will be at the restaurant.  Since it is on a Sat we may expect more people this year. Page 82 of 151 Winter Flyer:  Debbie Lingen asked about the flyer and what events should be included.  We would like it out the first week of Nov so we can include Nov 11 event. Train:   John and Julie Nizman will transport the train and drop it off but will not be available for as many weekends in the summer. We may have to consider not taking the train off the property. Sign boundary:  The VCA considers Godfrey to be in our area but it’s not in South Frontenac Township,  Verona is in Portland District and she thinks we should support the Portland district which covers Harrowsmith.  We volunteered with S&A and they have supported us over the past few years.  Also the Oddfellows have donated toys to us for door prizes and supported our events.  The current VCA boundary doesn’t include Harrowsmith where our current and past Township Representative live. Christmas for Kids:  Nothing at this time. Tabitha would like to make contact with Lisa Snider and perhaps even attend one of their meetings.  We require a budget and a report from them on an annual basis. Christmas Dinner: Joyce and Doug Casement will be with their family this year but are willing to set it up. Upgrade laptop:  Wayne Conway has been using a laptop to program the electronic sign.  Verona computers has suggested updating the laptop needs to solid state and change the hard-drive.  Linda Bates suggested that we should buy a new one to use with the sign and use the one we have now for the Car Show.  Wayne Conway will do some research and get more details. Trust fund:  A woman(Dana Pilling) from Verona is setting up a trust fund of $50,000.00 to spay/neuter feral cats in the village. This will include people without the funds to spay/neuter their cats.  After some discussion it would seem feasible to purchase 2 chip reader for the township by-law enforcement officers.  At this point Linda Bates and Rhonda Storring are the administrators named by the benefactor.  Dr Reid (Sydenham Veterinary Clinic) will vaccinate and neuter the cats and send the bill to Don Coleman for payment. Linda Bates made a motion for the VCA to accept the $50,000 trust fund from Dana Pilling for spaying and neutering and immunization within the VCA boundaries. Assistance will be provided where necessary. Seconded by Tabitha Morton. Motion is carried. Township Rep comments: A new group is forming in Harrowsmith with the idea to beautify the town. They would like to become a committee covered by insurance from the Township. Christmas in the Village: Once again we will begin the Christmas season kickoff on the final weekend of Nov.  We thought it would be interesting to try having the celebration on Sunday 26 Nov from 1 to 5 PM.  The Free skate will be on Fri Nov 24.  Rhonda Storring will be available to help at the arena on Fri. All food donations for the food Bank will go to South Frontenac. Seasonal signs: The committee would like to have the winter signs changed for the weekend of Christmas in the Village instead of the 1st day of winter. Community Winter Wake up Breakfast:  Don Coleman asked if we would like to continue the collaboration with Trinity United Church. It will discussed with the church committee in early Oct. Meetings: Tabitha Morton suggested having meetings open to the public every other month. This may attract more volunteers as well as more community input. Meeting adjourned at 9:06. Next meeting Oct 11 at the Lion’s Hall. Page 83 of 151 Storrington District Recreation Committee Thurs, September 7th, 2017, 7:00 pm, Battersea United Church Hall MINUTES OF MEETING CALL TO ORDER- 6:58 pm ATTENDANCE- Alvin Wood, Kevin Fox, Roberta Smith, Annie Campbell, Ellwood Rollins, Dave Fisher, Ron Sleeth, Amanda Pantrey Regrets: Norm Roberts, John Kot DELEGATIONS- None APPROVAL OF AGENDAKevin moved to approve the agenda, seconded by Dave Carried APPROVAL OF MINUTESAnnie moved to approve the minutes from June 26th, 2017, seconded by Dave Carried CHAIR REMARKS- None. BUSINESS ARISINGStorrington Retirees- The group would like to know when the renovations are starting? Ron says he talked to Mark Segsworth who is talking to the engineers and is told it should not shut the building down. Roberta asked if the doors will be fixed- it is on the schedule. Baseball- The season is over. Everyone paid. Soccer- The season is over. Norm is working with Jamie Brash to fix the building and prevent more break-ins. They are waiting on a building permit. It was a good year, only one issue. People took the hydro meter off the wall so there is no power. Jamie is working on this, too. Horseshoes- Final tournament this Saturday. They will have a buffet and prizes. It was a really good year with a lot of good competition. The washroom can be removed Monday if the weather cooperates and the tournament happens this weekend. There was vandalism that happened on the trailer, the lock was snapped and they tried to steal it. A report was filed with the Ontario Provincial Police. This committee discussed a camera for the area; Alvin will talk to Jamie Brash about this. Page 84 of 151 Canada Day- The day was a really big success- best year yet. Alvin thanked and wished congratulations to the committee. The after activity report was submitted to Heritage Canada. The firework shooter was not well prepared and Kevin asked Fireworks FX not to send him again. The cake did not get picked up from CostCo. It was a miscommunication regarding the pick-up and receipt drop off. SOUTH FRONTENAC RECREATION COMMITTEE- All summer programs went really well. They are working on stats and final numbers now. Canada150 school photo project is coming along well. The committee is doing the parks tour again. Tim needs to know where to go and when works well for everyone. It is open to all members again this year. The Canada150 time capsule project is coming along. The Canada150 Road Rally was a big success. COUNCIL REPORT- Work will get done on the Storrington Center before the end of the year. More money should be in the budget to accommodate the work that needs to be done at the center. Budget discussions are starting. The Storrington Councilors are trying to make the budget fairer and reflect what Storrington District puts in and receives. OTHER BUSINESS- The Battersea Pumpkin Festival is taking place October 14th this year and will feature a ribbon cutting for the new playground equipment. Kevin moved to waive the field rental fee for the Battersea Pumpkin Festival, seconded by Dave Carried NEW BUSINESS- Ellwood had a letter prepared regarding the unsafe conditions of Burnt Hills Road. It is advised that this is not a recreation matter and Ron will take the issues to Mark Segsworth. Ron also mentioned that Burnt Hills Road is in the 5 year plan for major work. 2018 BUDGET REVIEW- This committee reviewed the 2018 budget templates and made adjustments, additions and edits where needed. Alvin will submit the draft this committee approved to Tim Laprade. NEXT MEETING- The next meeting will be September 25th, 2017 at 7:00 pm at the Storrington Center in Sunbury, upstairs of the Fire Hall. A motion for adjournment was made by Ellwood at 8:00 pm Carried Page 85 of 151 Loughborough District Recreation Committee Minutes Monday, September25, 2017 Attendance: Chair Mike Howe, Councillor Ross Sutherland, Terra Gower, Paul Wash, Tracy Holland, Karl Hammer Regrets: Maryanne Takala, Councillor Mark Schjerning, Darlene LaBarre 1. Approval of Minutes - Monday, August 28, 2017 . Motion to approve the minutes from Monday, August 28, 2017 Moved by: Terra Gower Seconded by: Tracy Holland Carried 2. Business Arising a. Canada Day Update All invoices have been paid. The Canada Day account has approximately $2, 000 in it to be used towards next year's event. Chair Mike Howe circulated the general ledger for the committee to review. b. South Frontenac Recreation Committee Jamie Brash and Mark Segsworthwere at me last meeting. 139 people took part in the road rally for Canada's 150'** celebration. The event was a success and the committee will likely hold another rally in the future. The township is collecting memorabilia to include in a time capsule that will be reopened in 50 years. TTie committee will be going on a township-wide parks tour on October 21. c. Harris Park Hall bookings are done directly through Tim Laprade therefore the committee is unaware whether Faye and Rob are still representing Harris Parkfor LDRC. d. Bowes Park There is a key stuck in the lock ofthe storage shed. Jamie Brash is to repair the door. Tracy Holland has the majority of the soccer equipment in her vehicle for the time being. Chair Mike Howe received Norm Irwin's capital budget submission. e. WilmerPark No news to report at this time. Page 86 of 151 f. The Point Park Some items will be carried forward to 2018 that were not able to be completed this year. g. Capital Budget Timelines are too tight as districts are only meeting once a month and not every month. SFRC had a discussion about processes and priorities for capital requests. There is a lack of communication between township employees and recreation committees as well as a lack of input from districts and the SFRC. The SFRC plans to complete a 5 year plan in January, 2018. $500,000 will be spent every 3 years on new recreation initiatives. On November7th, Council will hold an open meeting where the public can voice any comments or concerns that they may have with the budget. h. Central Soccer A date has not been set for the AGM yet. A treasurer is needed to replace the current treasurer who has become president. Triathlon There were over 300 participants this year. The event went very well and will be held again next year. j. Football No news to report. The committee revisited the issue of requiring more garbage cans during large events. k. Canoe Club No news to report. Chair Mike Howewill ask Helen Parfitt for a report on the regatta. 3. New Business a. Bubba Bowl The Point Improvement Committee wanted to hold a recognition ceremony this year, however there was not enough time to organize one. There will be police onsite and St. Lawrence College Police Foundations students present to increase safety at the event. All money raised at the event will be donated to the athletic department at SHS. Volunteers are needed to run the BBQ at the event. School clothing will be on sale during the game. Powersources are needed at the north end of the field. Next Meeting: Monday, October 30 @ 7:00 p. m. in the Sydenham Library Adjournment: 8:15 p. m. Recording Secretary: Sarah Vandewal Loughborough District Recreation Committee Minutes: Monday, September 25, 2017 Page 2 Page 87 of 151 June 22, 2017 South Frontenac Township Police Services Board Meeting Time: 10:30 a.m. Location: South Frontenac Township Council Chambers Board Members Present: Ron Vandewal Stephen Bach Staff: Staff Sergeant Sharron Brown Sergeant Paul Mayhew Secretary: Wayne Orr 1. Call to Order The Chair called the meeting to order at 10:30 a.m. 2. Attendance – Ron Vandewal, Stephen Bach, Staff Sergeant Sharron Brown, Sergeant Paul Mayhew, Wayne Orr 3. Declaration of Pecuniary Interest - nil 4. Approval of Agenda Moved by Stephen Bach That the agenda be approved. Seconded by Ron Vandewal Carried. 5. Approval of Minutes Moved by Stephen Bach Seconded by Ron Vandewal That the minutes of the March 23, 2017 meeting be approved. Carried. 6. Presentations/Delegations – n/a 7. Correspondence • OPP Billing Model & Survey Wayne Orr briefed the board on the survey request from the Ministry of Community Safety and Correctional Services. Specifically they were seeking input on changing the methodology for determining household counts as used in the funding formula. The proposal involves excluding 4,318 properties across the province. This would have the effect of redistributing costs from municipalities with the excluded type of properties (wind turbines, provincial parks, communication towers etc.). Based on 2017, for South Frontenac this would mean an increase of $3,487.00 in 2018. Any change in the formula will have winners and losers, because the total cost still has to be distributed across the provincial property count. In no way will any change impact service delivery. Moved by Stephen Bach Seconded by Ron Vandewal That the South Frontenac PSB direct the Secretary to complete the survey indicating that the Board is not supportive of the removal of the 4318 properties from the property count. Carried. • Update on Provincial Appointee 1 Page 88 of 151 June 22, 2017 Wayne Orr briefed the board on the update he had received from the Public Appointments Secretariat. As of June 19 the Secretariat confirmed they have received one application and that it is proceeding through the process. It was noted that with Cabinet out for the summer recess, no decisions are likely for at least 4 more months. Attending the meeting were two individuals who both confirmed that they had applied on line for the opportunity. Wayne Orr is to follow up with the Secretariat’s office and get back to the applicants. 8. Financial Wayne Orr confirmed that the RIDE grant for 2018 had been approved and that contracts were being signed. The province will formally announce this. 9. Detachment Commanders Report Sargent Paul Mayhew walked the Board through the quarterly stats. Significant highlights include: • A reduction in the break and enters over last year, attributed to focus patrols, an apprehension and the monitoring of conditions for individuals on release • Street Crime Positon will be reinstated this fall and will be working on an integrated basis with three detachments, currently there is limited resources in schools • The legalization of marijuana still has many policing unknowns • Clearance rates remain relatively stable with violent crime being at 100% • The detachment is now able to track SF traffic stats separated out from Highway 401 and 15 • Traffic enforcement is an increasing priority • Roads with the greatest accident frequency rates remains, Perth Road, Road 38, Battersea and Westport 10. Committee Reports – n/a 11. Other Business From the Public Services Committee a request had been made for enhanced enforcement patrols on Silverwood Drive. The Staff Sargent was asked to look into the merits, benefits and effectiveness of Community Safety Zones. Charitable tolls were discussed. From a police perspective these represent a traffic Safety issue, potential liability and individuals with no lawful authority stopping traffic. Road closures and traffic control during parades is being looked at in conjunction with organizers and public works to improve the process for events beyond Canada Day. Staff Sergeant Brown raised the changes in the retrieval of Collison results. Based on changes at the MTO the municipality will have to begin retrieving their own reports from the ARIS system. 12. Public Discussion – none 13. Date and Time of Next Meeting • The next meeting is scheduled for September 14, 2017 at 9:00 am. 14. In-Camera – n/a 2 Page 89 of 151 June 22, 2017 15. Adjournment The meeting adjourned at 11:45 am. ______________________ Ron Vandewal, Chair _____________________ Wayne Orr, Secretary 3 Page 90 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-58 BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM SPECIAL RURAL (RU-45) TO RURAL (RU) AND SPECIAL LIMITED SERVICE RESIDENTIALWATERFRONT (RLSW-115); PART LOTS 23 & 24, CONCESSION 111, DISTR?CT OF STORRINGTON: 1324789 0NTARIO INC. WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a parcel of land located in Part of Lots 23 &24, Concession 111, of the District of Storrington, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. THAT Schedule 'C' to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Special Rural (RU45) to Rural (RU) and Special Limited Service Residential-Waterfront (RLSW-115) for those lands shown on the attached map designated as Schedule "1". 2. THAT a new section RLSW-115 (Part Lots 23 & 24, Concession 111, Storrington District - 1324789 0ntario Inc.) be added immediately following section RLSW-114 (Part Lot 19, Concession IV, Portland District- Kerr), to read as follows: RLSW-115 (Part Lots 23 & 24, Concession 111, Storrington District 1324789 0ntario Inc. Notwithstanding any other provision of this By-law to the contrary, on the lands zoned Special Limited Service Residential-Waterfront (RLSW-115), the following special provision applies: i) Setback from Highwater Mark (Minimum) 40 metres (131 ft.) All other provisions of this By-law shall also apply. 3. THIS BY-LAW shall come into force in accordance with sections 34 and 41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by sections 34 and 41 . Dated at the Township of South Frontenac this seventh day of November, 2017. Read a first and second time this seventh day of November, 2017. Read a third time and finally passed this seventh day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Ron Vandewal, Mayor Wayne Orr, Clerk-Administrator Page 91 of 151 TOWNSHIP OF SOUTH FRONTENAC SCHEDULE '1' BY-LAW No. 2017-58 9 AREA REZONED FROM 'RU-45' TO tQIJj N AREA REZONED FROM €pu-isj aro €RLsW-115' r l Round Lake i l 'l f i l l i J l l l L # ,IF ! l l I l l l,.., ?,'?q? T-7 l l l , , I l l r ',=? =, I i --l-, i / f Cx' '.}" ? < l ! I l t / l l l l 'S 'i J,-? 7 72; l ',' k ,#", 31 ?o ) (& k /I / ,,l! ;y' ? ?$ ) l l THIS 18 SCHEDULE ?1" TO BY-LAW No. 2017-58 PASSED THIS 7th DAY OF NOVEMBER, 2017. MAYOR, CLERK Page 92 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-66 A BY-LAW TO AUTHORIZE THE ASSESSMENT REVIEW BOARD TO EXERCISE CERTAIN POWERS AND FUNCTIONS OF COUNCIL PURSUANT TO MUNICIPAL ACT, 2001, s. 357 (1) (d.1) WHEREAS, subsection 357 (1) (d.1) of the Municipal Act, 2001, as amended, authorizes applications to be made by any person to the Treasurer of a municipality for the cancellation, reduction or refund of taxes levied in the year in respect of which the application is made where such person is unable to pay taxes because of sickness or extreme poverty; AND WHEREAS, subsection 357 (11) of the Municipal Act, 2001, as amended, authorizes Council to pass a by-law to provide that the Assessment Review Board shall exercise the powers and functions of the Council under subsections 357 (1) (d.1) and (5) with respect to applications under subsection 357 (1) (d.1); AND WHEREAS, any such by-law passed by Council shall apply to applications made in and after the year in which such by-law is passed and shall continue to apply until repealed; AND WHEREAS, Municipal Council of the Township of South Frontenac deems it expedient and appropriate that the Assessment Review Board exercise the functions of Council under subsections 357 (1) (d.1) of the Municipal Act, 2001 for the current year and each year hereafter until repealed; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HERBY ENACTS AS FOLLOWS: 1. THAT the Assessment Review Board shall exercise the powers and functions of the Council under subsections 357 (1) and (5) with respect to applications under subsection 357 (1) (1.d) of the Municipal Act, 2001, as amended for the cancellation, reduction or refund of taxes levied in the year in respect of which the application is made by any persons who are unable to pay taxes because of sickness or extreme poverty; 2. THIS BY-LAW shall come into force and take effect on November 7th, 2017. Dated at the Township of South Frontenac this 7th day of November, 2017. Read a first and second time this 7th day of November, 2017. Read a third time and finally passed this 7th day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ______________________________ Ron Vandewal, Mayor ______________________________ Wayne Orr, Clerk-Administrator Page 93 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-67 A BY-LAW TO APPOINT A DEPUTY CLERK WHEREAS Section 228 (1) of the Municipal Act, 2001, as amended, provides that Councils shall appoint a Clerk whose duty it is to record, without note or comment, all resolution, decisions and other proceedings of Council; if required by any member present at a vote, to record the name and voter of every member voting on any matter in question; to keep the originals or copies of all by-laws and of all minutes of the proceedings of the council; to perform the other duties required under this or under any other Act; and to perform such other duties as assigned by the municipality; AND WHEREAS Section 228 (2) of the Municipal Act, 2001, as amended, provides that a municipality may appoint deputy clerks who have all the powers and duties of the clerk under this and any other Act; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. THAT Angela Maddocks is hereby appointed as Deputy Clerk for the Corporation of the Township of South Frontenac effective November 13, 2017. 2. This by-law shall come into force and take effect on November 13, 2017. Dated at Sydenham this 7th day of November, 2017 Read a first and second time this 7th day of November, 2017. Read a third time and finally passed this 7th day of November, 2017. The Corporation of the Township of South Frontenac ________________________________ Ron Vandewal Mayor _________________________________ Wayne Orr Chief Administrative Officer Page 94 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-68 BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM RURAL ZONE (RU) TO SPECIAL WATERFRONT RESIDENTIAL ZONE (RW-39); PART LOT 11, CONCESSION Vl, D?STRICT OF LOUGHBOROUGH: QUINTAL. WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a parcel of Iand located in Part of Lot 11, Concession Vll, of the District of Loughborough, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. THAT Schedule 'B' to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Special Waterfront Residential (RW-39) for those lands shown on the attached map designated as Schedule "1 ". 2. THATanewsectionRW-39(PartLot11,ConcessionVl,Loughborough District - Quintal) be added immediately following section RW-38 (Part Lot 9, Concession Xllli Bedford District- Amacher), to read as follows: RW-39 (Part Lot 11, Concession Vl, Loughborough District - Quintal Notwithstanding any other provision of this By-law to the contrary, on the lands zoned Special Waterfront Residential (RW-39), the following special provision applies: i) LotArea(Minimum)..................................5,261metres2(1.3ac.) All other provisions of this By-law shall also apply. 3. THIS BY-LAW shall come into force in accordance with sections 34 and 41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by section 34. Dated at the Township of South Frontenac this seventh day of November, 2017. Read a first and second time this seventh day of November, 2017. Read a third time and finally passed this seventh day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Ron Vandewal, Mayor Wayne Orr, Clerk-Administrator Page 95 of 151 TOWNSHiP OF SOUTH FRONTENAC SCHEDULE '1' BY-LAW No. 2017-68 (ZAREA REZONED FROM 'RU' TO 'RW-39' 7 / ( r l1%, Y/ r I I I ,7 l I ! l l l l I I / l l l / / / s S 'l ?y S r S '? 7 -? "'? I V 7 / { ( M l ? r r r r y p- X p? '(/ J r L,J n r f l I r j 7 7 l r r Plr r P r ) 7 ? J A ? r / ri 4 r k j } k i p? 7 r r Sydenham Lake ,jN ) THIS IS SCHEDULE "V' TO BY-LAW No. 2017-68 PASSED THIS 7th DAY OF NOVEMBER, 2017. MAYOR CLERK Page 96 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-69 BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM RURAL ZONE (RU) TO SPECIAL RURAL ZONE (RU-51); PART LOT 6, CONCESSION Vlll, D?STRICT OF STORRINGTON: JESPERSEN. WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a parcel of land located in Part of Lot 6, Concession Vlll, of the District of Storrington, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. THAT Schedule 'C' to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Special Rural (RU-51) for those lands shown on the attached map designated as Schedule "1". 2. THAT a new section RU-51 (Part Lot 6, Concession Vlll, Storrington District - Jespersen) be added immediately following section RU-50 (Part Lot 1 , Concession IV, Loughborough District - Bannon), to read as follows: RU-51 (Part Lot 6, Concession Vll, Storrington District - Jespersen) Notwithstanding any other provision of this By-law to the contrary, on the lands zoned Special Rural (RU-51), the following special provision applies: i) LotFrontage(Minimum).........................65metres(213ft.) All other provisions of this By-law shall also apply. 3. THIS BY-LAW shall come into force in accordance with sections 34 and 41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by section 34. Dated at the Township of South Frontenac this seventh day of November, 2017. Read a first and second time this seventh day of November, 2017. Read a third time and finally passed this seventh day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Ron Vandewal, Mayor Wayne Orr, Clerk-Administrator Page 97 of 151 TOWNSHIP OF SOUTH FRONTENAC SCHFDljl F '1' BY-LAW No. 2017-69 §AREA REZONED FROM 'RU' TO 'RU-51' I l l l l ,-'1 i ? =.T l l l pr Cedar Lake ....,,,..... } I 7 l 7 / /i / r,. 4 ? < S,. jl: <1 l l l ) I ? i l :i i i I t l l l I l % Q l l l l l I J I i l '-"'11 l / l / l 1, l l ] I ! / / j l l THIS 15 SCHEDULE ?1" TO BY-LAW No. 20'l7-69 PASSED THIS 7th DAY OF NOVEMBER, 2017. MAYOR CLERK I 1 l 11 Page 98 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-70 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A REVISED SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND PERCY SNIDER. WHEREAS an existing Site Plan Agreement has been revised to the satisfaction of the Township of South Frontenac; AND WHEREAS the Owner is in agreement with the revised Site Plan; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1 . THAT the Mayor and the Clerk are hereby authorized to execute a revised Site Plan Agreement between the Corporation of the Township of South Frontenac and Percy Snider, a copy of which is attached hereto forming part of this by-law. 2. THAT this By-law and revised Agreement shall be registered on title of the property described as Part 1 on Plan 13R-21331 ; in Lot s, Concession 111, Loughborough District, Township of South Frontenac. 3. THIS BY-LAW shall come into force and effect in accordance with section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said section 41 . Dated at the Township of South Frontenac this seventh day of November, 2017. Read a first and second time this seventh day of November, 2017. Read a third time and finally passed this seventh day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Ron Vandewal, Mayor Wayne Orr, Clerk-Administrator Page 99 of 151 THIS SITE PLAN AGREEMENT made this day of November, 2017. BETWEEN: PERCY HARRY SNIDER hereinafter called the "Owner" OF THE FIRST PART - and THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter called the "Municipality" OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands described in Schedule ?A?, attached hereto, located in the Township of South Frontenac (the "Owners' Land"); AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act and section 6.17 of the Township of South Frontenac Official Plan; AND WHEREAS the Municipality has passed by-law No. 2003-25 to designate all of the Township of South Frontenac as a ?Site Plan Control Area"; NOW THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: In this Agreement: a) "Owner" includes a mortgagee in possession, a tenant in possession pursuant to a leasehold interest, and encumbancer in possession and may mean more than one (J)wner specified in the Certificate of ownership. 1. TheOwnercovenantsthattheOwneristheOwnerinfeesimpleoftheOwner's land. 2. The obligations imposed by this Agreement affect the land described in Schedule "A? hereto and any restrictive covenants expressed herein run with the land and bind successors in title to the said property as well as the successors and assigns of the Owner. 3. The encumbrancer agrees to satisfy all the obligations imposed pursuant to this document if it should enter into possession of the said land. 4. The following schedules are attached to and form part of this agreement and no new building, structure or other facility shall be erected, altered or placed on the said land except in accordance with the attached schedules which consist of: A. Legal Description of Lands B. Site Plan C. Specification for Commercial/Industrial Entrance Page 100 of 151 s. The Owner shall perform all the work and provide all the materials necessary for the construction of the new facilities and access ways and any required fencing and landscaping as specified on the Site Plan, included as Schedule "B" to this Agreement. 6. The Owner shall constmct two 465 metre? single storey industrial warehouse/shop/garage buildings and gravelled parking/manoeuvring/access areas located as shown on Schedule "B? and as further specified on Schedule ?C? This work shall include areas specified for garbage collection, lighting and landscaping. 7. The Owner shall carry out the placement of grassed berms at a minimum height of 2 metres as identified on Schedule ?B?. 8. Site development shall include access and manoeuvring areas as shown on ?Schedule B? and lighting is to be placed on the building as indicated. 9. The access onto Lambert Road is to be constructed to Township specifications as indicated on "Schedule C?. The required access and manoeuvring areas shown on Schedule "B? are to be surfaced with gravel. 10. The Owner shall prevent damage being caused to existing public highways, other public works or municipal property in the course of development of the lands. 11. In the event of a sale of the improved lands, the new Owner will assume full and complete responsibility for the continuing obligations under this Agreement. The enforcement of this Agreement is the responsibility of the Municipality. 12. The Agreement shall be registered against the title of the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any and all subsequent owners of the Lands. 13. In the event that the Owner fails to install or maintain the facilities covered by this Agreement, then, upon the Chief Building Official or designate, giving seven days written notice by pre-paid registered mail to the Owners, the municipality, through it's employees, agents or contractors, may, without further notice, enter upon the lands and proceed to supply all materials and to do all the necessary inspections and works in connection with the facilities including the repair or reconstruction of faulty work and the replacement of materials which are not in accordance with plans or specifications and to charge the cost thereof, together with the cost of engineering and any other expenses incurred by the municipality, against the Owner. Such entry and work shall not be deemed as acceptance or assumption of said facilities nor an assumption by the Municipality of any liability. It is expressly agreed that the Owners or any person in possession shall not question the cost incurred by the Municipality for labour, materials or any other costs incidental to do the said work and this provision shall be deemed to operate as an effective estoppel in judicial proceedings if such costs are challenged or placed in question. The Owners agree to permit the Chief Building Official, or agent, to enter onto the Lands at any time to inspect the work. The Municipality may perform any of the required services and collect the cost for the enforcement of this Agreement against the said Lands from any security received. 14. The Owner covenants and agrees that the lands and premises more particularly described in Schedule ?A" annexed hereto may only be used for those purposes specified by Zoning Amendment By-law No. 2016-09. Page 101 of 151 WITNESS the corporate seals of the respective corporate parties hereto, duly affixed under the hands of their respective signing officers, duly authorized in that behalf, SIGNED, SEALED AND DELIVERED ) ) In the presence of ) ) ) ) ) ) ) THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ) ) ) ) ) ) ) ) ) ) ) ) ) ) Mayor Clerk Page 102 of 151 SCHEDULE "A" LEGAL DESCRIPTION OF LANDS Part of Lot s, Concession III, Loughborough District, Part 1, Plan 13R-21331, Township of South Frontenac ! ! Page 103 of 151 SCHEDULE ?B? V 31offi SITE PLAN #i,, 'ol: zl: SiSlB (7Ml) (disturbad) RF RF & & & -/%- j39,04(meas.) (i39.t87p3) N89'52'30'E (P3 a meas.) LAMBBRT ROAD BETWEEN 'S N89'09'lO"E L '-h (1407) 0 PIN 3b27e+-0218 7r 7r 'AF 1} 11 M 1} '? ? 'IT 71.n!'i 'l ..t-1,,ca } 'f M Iff r'lAl ff J 2 METRE HIGH GRASSED BERM 18 iq.v4?a.(S (i a- (7)l- io ,0 ka o %j 0), LL S Lij o o h 0 s o A N ..S' .! ! ;'l 2 ;'? l?. a'z3 Th: /4' (ci r' l*j N89'54'40"W t!l ?%n 81.08 vil ib IB :!i ,%1 18 S zY, 'y'4- s'?aa?'7 SCALE: N.T.S. L a: '.jl". I' * rldl S Page 104 of 151 SCHEDULE ?C" ?') TOWNSHIP STANDARD FOR COMMERCIAL/INDUSTRIAL ENTRANCE r' r -P" O Z C:e c. .5"i >a I U) a> ,0 2'- C LLI Z :' () () I 8 .:k (/j M O :x jq, [ o s 2 (5o,, i 'ta U)'- c E > C, > !!? .S O) 0') ?t) ?o , U' e o S 2 (U-W:) c o f Dt u p J c,2S as rs C)U6 's 4) ('T) h;B K 2 E, € '. 9 B M 3?- E' 4 9 +E; s. 0 O Z m Th ,,"- %(7) .,,JC: 0 "tEl 05 Oi V)l ml o 01 CL L O Tl uJ iy !,l 5!;l %,,l E l!= lcE Z 0 F- W 5 k >0 (5 Cl tJ d 5 ,.Cj5 00 %.4J t w v a)g ?G J y Li- J: I :1 Mr D, E'OCO s-, ELi-> i- > (' 0 '00 0 D S z J W .'tl ' - ',,all t) ',-p-g,h' 'l?o j ,J a> o ' X r" :I iw, 'H '. ' ?:j'@t? :j@t? 0 ,M (-ji ll (0 2aoX'ffi' O ? a? gr lxJa@ @i CLOI Sc --(m C ,5 a, Q (/) t'q Ck:,l o-3ay " o o,LL € € 0 :) a4;/E, ,, . ??(nm (p i '+' I liJ j ry Io' ()€' J .@ lJo, Z, CTh Ci)l J?l ' ,o 'e' ats Q" Ul . ? 0 o H ,J ? j: Lij Thi at: 4/)m9! 4/),Cl,' ? - -+J ? < .L0? -C (} ;J:CL s MM E - 3! 7q >' o, 3 (k: 0 o l/1 l t') C%J ax l :E r o l O h € 0 A U'>? r j o ! E l s (!) i l i--? ' k (/) €Jt uj I c 11 a: 0 x } (0 e 4 -I 111 C) n eo E a) tQ C) 0 o 'Pa Clg> as a: Lj (X)(C) M +R (%l 9t==;M Oi 6n 0 W a) 0 IQ 9 F;! y'€%l C:1. o n x m O, 6 r% nlf) 6 N)D 11 : C)q 'd':l > 11 B * -l J l X 0tQ 0 lf) # W ,,49- h l l' A9Zl-b a,130. d?? l a:l 11 (k: 'm ? I-' I i T +99aft I' .i I ll:l 1% n? l i O M !! ? ? ) /' ' ffiffl r'? 0 ---:I-Oi r l > e 10 (Q W L 10 I 'J A!.0?.l ;I %I elV? :l 6/L*'9t 'w Th gl l- ?l r'lt 'r!') +' S 10 Cl 11) S o> N v'- (C} + Ci 6 (e) {6 8 0 r') u')' N ('4 ? f 0 -r. 4) og-u X, ()y') 0 11) 0 C'4 (L i I r M n l 'w o l r co W m -l ?l -l Page 105 of 151 SOUTH FRONTENAC TOWNSHIP BY-LAW 2017-71 A BY-LAW TO APPOINT AN ACTING CHIEF BUILDING OFFICIAL AND ZONING ADMINISTRATOR. WHEREAS Section 3 (1) of the Building Code Act, R.S.O. 1990, Chapter B.13 as amended, provides that the Council of each municipality is responsible for the enforcement of the Building Code Act in the municipality; and, WHEREAS Section 3(2) of the Building Code Act, R.S.O. 1990, Chapter B.13, as amended, requires that the Council of each municipality shall appoint a Chief Building Official; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. Shawn Merriman is hereby appointed as Acting Chief Building Official for the Township of South Frontenac. 2. Shawn Merriman is hereby authorized by the Council to carry out the duties of Chief Building Official as set out in the Building Code Act. 3. Shawn Merriman is hereby appointed as acting Zoning Administrator for the purpose of interpreting and administrating the zoning by-laws of the municipality. 4. In addition to those duties as set out in paragraph 2 and 3 of this by-law, the Chief Building Official shall perform such other duties as may be prescribed by Council from time to time. 5. Shawn Merriman shall hold office at the pleasure of the Council of the Township of South Frontenac, and shall be paid in the manner as set out by Council resolution from time to time. 6. All other by-laws, resolutions or action of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed. 7. This by-law shall come into force and take effect on November 11, 2017. Dated at Sydenham this 7th day of November, 2017 Read a first and second time this 7th day of November, 2017. Read a third time and finally passed this 7th day of November, 2017. The Corporation of the Township of South Frontenac ________________________________ Mayor Ron Vandewal _________________________________ Wayne Orr Chief Administrative Officer Page 106 of 151 Payment Listing For the period of October 18, 2017 to November 7, 2017 Accounts Payable Payment Listing: 1,770,282.79 For the period of October 18, 2017 to November 7, 2017 Payroll Payment Listing: Pay date October 25, 2017 Pay Period #22 80,445.43 For the period of October 8, 2017 to October 21, 2017 Council Reimbursement Pay date October 25, 2017 3,422.90 For the period of October 8, 2017 to October 21, 2017 Council Honorarium Pay date October 31, 2017 9,758.71 For the period of October 1, 2017 to October 31, 2017 $ Total Payments RECOMMENDATION: 1. It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending November 7, 2017 in the amount of $ 1,863,909.83 Submitted/approved by: Stephanie Kuca - Deputy Treasurer 1,863,909.83 System: 2017-11-02 User ID: skuca Ranges: Cheque Date: Township of South Frontenac CHEQUE DISTRIBUTION REPORT 10:48:57 AM From: 2017-10-18 To: 2017-11-07 Page: 1 Page 107 of 151 Distribution Types Included: PURCH, MISC 10 GG 0000 Gen Cheque EFT000000008240 Date Inv # 2017-11-07 Vendor Description 50351 COUNTY OF FRONTENAC Hardware Costs- FMIS 65251 65327 65405 THE FRONTENAC NEWS Ad-17/10/12 Ad- 17/10/19 Ad- Oct 26th 2017 IN-58940-01 ZYCOM TECHNOLOGY INC. WatchGuard 1 Year Renewal Total EFT000000008240 EFT000000008256 2017-11-07 Total EFT000000008256 EFT000000008327 2017-11-07 Total EFT000000008327 Total Gen Amount $638.08 $638.08 $620.25 $573.82 $408.77 $1,602.84 $590.21 $590.21 $2,831.13 1000 Cheque 068947 Date Inv # 2017-11-07 Vendor 2017-11-07 Grass Cutting and Weedeating 17/10/26-OPP 1684504 ONTARIO INC. Sweep, Load, Remove 4611 ASSELSTINE HARDWARE Water Softener Salt Total EFT000000008215 EFT000000008221 2017-11-07 Total EFT000000008221 EFT000000008223 2017-11-07 $287.49 $287.49 $569.86 $569.86 $24.39 $24.39 BAY ELECTRIC 12255 Total EFT000000008223 EFT000000008234 2017-11-07 4 Tube Ballast+Labour $153.06 $153.06 Hoover Vacuum $152.61 $152.61 CANADIAN TIRE 129295 Total EFT000000008234 EFT000000008245 2017-11-07 1022751 DALTCO ELECTRIC & SUPPLY LED VEK1 Wallpack 201524164 201523724 GREENSHIELD PEST CONTROL INC Fly Treatment 2 Flylights 184743 184661 HAVEN HOME ENTERPRISE INC Coil Contractor for AC. Diagnostic Server Room AC 2551 HUGHES CONSTRUCTION AND Grass Cutting Total EFT000000008245 EFT000000008259 2017-11-07 Total EFT000000008259 EFT000000008261 2017-11-07 Total EFT000000008261 EFT000000008263 2017-11-07 Total EFT000000008263 EFT000000008296 2017-11-07 Amount SNIDER, PERCY 17/09/27-18 Total 068947 EFT000000008215 Description R&D NELSON GENERAL MAINTENANCE 17/10-V.MED 17/09 +17/10 Cleaning 17/10-V.MED 17/09 Painting 17/10-V.MED 17/09 +17/10 Cleaning Material 17/10-V.MED EXTRA 17/09 +17/10 Cleaning 17/10-OFFICE 17/09 +17/10 Cleaning 17/10-OFFICE 17/09 +17/10 Cleaning Material Total EFT000000008296 EFT000000008302 2017-11-07 4788 4797 SIMMONS PLUMBING & PUMP SERV. Service Call- Low Pressure Repair Toilet-Service Call 211290 75216 211783 TROUSDALE'S HOME HARDWARE weed barrier LED Lamps Screws, Fasteners, brace Total EFT000000008302 EFT000000008316 2017-11-07 Total EFT000000008316 EFT000000008317 2017-11-07 $346.85 $346.85 $534.24 $661.44 $1,195.68 $152.64 $100.74 $253.38 $121.57 $121.57 $572.40 $54.95 $74.12 $494.55 $1,566.09 $333.06 $3,095.17 $71.23 $77.34 $148.57 $9.66 $24.40 $24.14 $58.20 TRUE ELECTRIC 6806 Repair Exterial Pole lights Total EFT000000008317 Total $1,686.26 $1,686.26 $8,093.09 1100 Counc Cheque 068916 Total 068916 068944 Date 2017-10-18 2017-11-07 Inv # Vendor Description HARROWSMITH PUBLIC SCHOOL 17/10/17-PLAYGROUND HPS-Playground Equipment RITCHIE, STEPHEN 2017-11 CIP GRANT 2017-11 CIP GRANT Amount $1,000.00 $1,000.00 Total 068944 $1,801.06 $1,801.06 Total Counc $2,801.06 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT Page: 2 Page 108 of 151 1250 Clk Cheque 068924 Date Inv # 2017-11-07 Vendor Amount DEAN, FRED 17/10/26 Total 068924 EFT000000008240 Description 2017-11-07 Council Orientation Webinar 50749 COUNTY OF FRONTENAC 17/10 EAP 8029 9328 9958. 2454 TROUSDALE'S FOODLAND Coffee and Cream Coffee, tea, cream Coffee, cream Cream, milk Total EFT000000008240 EFT000000008315 2017-11-07 Total EFT000000008315 Total Clk $202.50 $202.50 $220.11 $220.11 $14.06 $44.02 $22.87 $10.76 $91.71 $514.32 1275 Fin Cheque 068952 Total 068952 EFT000000008224 Date Inv # 2017-11-07 Vendor Description 1638 TOWN OF ARNPRIOR Essentials of Mun. Finance 21621 BAYRIDGE PRINTER PROS Planning/ Bldg -GIS Plotter 50329 COUNTY OF FRONTENAC Computer Purchase 2017-11-07 Total EFT000000008224 EFT000000008240 2017-11-07 Total EFT000000008240 Total Fin Amount $474.00 $474.00 $4,659.59 $4,659.59 $3,203.32 $3,203.32 $8,336.91 1950 Syd End Cheque EFT000000008316 Date Inv # 2017-11-07 211769 Vendor Description TROUSDALE'S HOME HARDWARE Christmas Lights Total EFT000000008316 Total Syd End Amount $854.66 $854.66 $854.66 Total GG $23,431.17 20 PP&P 2100 Fire Cheque 068918 Total 068918 068919 Total 068919 068921 Total 068921 068931 Total 068931 068947 Date Inv # 2017-11-07 Vendor 122620 ATKINSON HOME BUILDING CENTRE 8" Cable Ties 1-241944 BELL MOBILITY (RADIO DIVISION) 17/10 Monthly Site Rental 736739 BRIAN`S PAINTING & DECORATING Paint 6 rooms+Truck bay 17603 JACQUES THIBAULT (PIERREVILLE) relief-valve control+alum bloc 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 119-17 Total 068951 EFT000000008215 2017-11-07 Grass Cutting and Weedeating Grass Cutting and Weedeating Grass Cutting and Weedeating TOWNSHIP LEEDS AND THE THOUSAND ISLANDS Wildland Fires Course-N.M. D.A 1684504 ONTARIO INC. 17/10/25-FIREHALLS Sweep Total EFT000000008215 EFT000000008218 2017-11-07 135944 AJ STONE COMPANY LIMITED Foam Tube, Akron, Quick Attack 1765 ANGLIN GROUP LTD Progress Draw #3 4584 ASSELSTINE HARDWARE Hood Vent Dryer 17679 BATTERSEA AUTO SERVICE Coolant Leak, Water Pump 21617 BAYRIDGE PRINTER PROS Black Toner 251017 A 251017 C BOWES CARPENTRY Repair Leaking Roof Repair Roof Total EFT000000008218 EFT000000008220 2017-11-07 Total EFT000000008220 EFT000000008221 2017-11-07 Total EFT000000008221 EFT000000008222 2017-11-07 Total EFT000000008222 EFT000000008224 2017-11-07 Total EFT000000008224 EFT000000008228 2017-11-07 Total EFT000000008228 EFT000000008237 2017-11-07 Amount $4.04 $4.04 $295.38 $295.38 $4,355.33 $4,355.33 $763.20 $763.20 SNIDER, PERCY 17/09/27-17 17/09/26-16 17/09/27-15 Total 068947 068951 Description CLEAN ONTARIO $126.06 $162.09 $90.04 $378.19 $350.00 $350.00 $223.87 $223.87 $425.20 $425.20 $242,423.76 $242,423.76 $19.32 $19.32 $503.46 $503.46 $160.78 $160.78 $1,144.80 $394.83 $1,539.63 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 56695 Total EFT000000008237 EFT000000008240 2017-11-07 Couplers, socket+ plug 50329 COUNTY OF FRONTENAC Computer Purchase 1021490 DALTCO ELECTRIC & SUPPLY Ventalation Fan Total EFT000000008240 EFT000000008245 2017-11-07 Total EFT000000008245 EFT000000008248 2017-11-07 3 Page 109 of 151 $60.75 $60.75 $1,783.15 $1,783.15 $218.54 $218.54 DRAPER DOORS 11429 Total EFT000000008248 EFT000000008249 2017-11-07 18102017-4 Total EFT000000008249 EFT000000008251 2017-11-07 Install Jackshaft Operator ENVIRONMENTALL CONTRACTING SERV Remove floor tiles $1,892.74 $1,892.74 $2,014.85 $2,014.85 EVERTEMP INC 31123 Total EFT000000008251 EFT000000008252 2017-11-07 Filter changes in HVAC 437368 437377 FIRE SERVICE MANAGEMENT Wash/Repair Wash+ Repair 24347 24347 GANANOQUE CHEVROLET BUICK GMC 2018 Chev. Silverado WT 2003 Ford F-150 - F020 - 32120 INV107649758 HD SUPPLY CANADA, INC Anti Slip Tape 6267 INGENIOUS SOFTWARE FirePro2 Service Contract KS20807 K+S WINDSOR SALT LTD Low Beams Not working KS20799 KS20910 KS20936 KENWORTH ONTARIO - KINGSTON Service and Safety Safety and Service Check Coolant Level, Air leak Total EFT000000008252 EFT000000008257 2017-11-07 Total EFT000000008257 EFT000000008262 2017-11-07 Total EFT000000008262 EFT000000008266 2017-11-07 Total EFT000000008266 EFT000000008268 2017-11-07 Total EFT000000008268 EFT000000008270 2017-11-07 Total EFT000000008270 EFT000000008275 2017-11-07 $106.80 $106.80 $484.62 $234.64 $719.26 $37,367.02 -$2,544.00 $34,823.02 $46.26 $46.26 $1,194.74 $1,194.74 $153.27 $153.27 $753.28 $849.44 $206.55 $1,809.27 LEONARD FUELS 1057-819676 1057-820243 1057-820088 1057-823320 1057-822813 1057-827991 0363-822902 2706-789387 Total EFT000000008275 EFT000000008276 2017-11-07 103.18 L @ 1.1496 78.0 L @1.1496 70.0 L @1.1496 70.98 L @.9726 75.07 L @1.0612 81.89 L @.9726 79.0 L @1.0612 336.9 L @.771 17/10/17-35 LEONARD, ELIZABETH Cleaning 57330397 57321922 LINDE CANADA LIMITED 15687 Oxygen Oxygen K73904 MAGNACHARGE BATTERY CORP Batteries Total EFT000000008276 EFT000000008278 2017-11-07 Total EFT000000008278 EFT000000008280 2017-11-07 Total EFT000000008280 EFT000000008286 2017-11-07 $118.61 $89.65 $80.46 $68.80 $79.53 $79.38 $83.71 $264.32 $864.46 $60.00 $60.00 $360.50 $387.55 $748.05 $221.66 $221.66 NOONAN, MIKE 17/10-06 Total EFT000000008286 EFT000000008292 2017-11-07 Grass Cutting $343.75 $343.75 Hazardous Bld Mat. Assessment $245.50 $245.50 Red+ Black Wire $45.77 $45.77 PINCHIN LTD. 1414336 Total EFT000000008292 EFT000000008293 2017-11-07 PRINCESS AUTO 573050 Total EFT000000008293 EFT000000008298 2017-11-07 613423 613138 ROSEN ENERGY GROUP SYD 757.1 L GAS @1.0190 SYD 2011.2 L GAS@.9760 10991 11000 11005 R. THURSTON TECHNOLOGIES Sensear Headsets Radio + Installation Fed Ex. Import 10 Headsets 31136 31178 SELECT DOOR AND FRAME Doors Doors 4801 SIMMONS PLUMBING & PUMP SERV. Various Plumbing parts+labour 17277937 17190597 17277938 SUPERIOR PROPANE INC. Propane Propane Propane Total EFT000000008298 EFT000000008299 2017-11-07 Total EFT000000008299 EFT000000008300 2017-11-07 Total EFT000000008300 EFT000000008302 2017-11-07 Total EFT000000008302 EFT000000008307 2017-11-07 Total EFT000000008307 EFT000000008314 2017-11-07 Page: TOWN AND COUNTRY AUTO SUPPLY $785.06 $1,997.48 $2,782.54 $1,475.52 $799.64 $130.74 $2,405.90 $2,387.29 $1,804.20 $4,191.49 $4,243.39 $4,243.39 $14.25 $74.78 $185.93 $274.96 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 6083-459044 6083-457428 6083-456279 6083-460413 6083-460649 6083-461116 6083-457427 Total EFT000000008314 EFT000000008316 2017-11-07 wire loom Speaker, siren, LED Split Looms Wire, eyelets, circuit breaker radio bracket fuse blocks, fuses Pickup hump mount Bracket 75464 TROUSDALE'S HOME HARDWARE Galvanized Nipples + Couplings TCL-183457 TCL-184935 TCL-184934 TCL-184925 TCL-184903 TURRIS COMMUNICATIONS LTD Bad Battery Pager Repair Pager Repair Speaker + Ant. Repair+ Battery Battery 17-005-05 17-005-05 UBCON CONSTRUCTION LTD Grass cutting Grass cutting Total EFT000000008316 EFT000000008318 2017-11-07 Total EFT000000008318 EFT000000008319 2017-11-07 Total EFT000000008319 Total Fire Page: 4 Page 110 of 151 $9.67 $6,024.48 $81.54 $438.35 $47.34 $58.25 $65.43 $6,725.06 $13.71 $13.71 $734.58 $264.58 $264.58 $536.15 $82.06 $1,881.95 $122.11 $122.11 $244.22 $321,557.22 2105 Pub Ed Cheque EFT000000008316 Date Inv # 2017-11-07 75457 Vendor Description TROUSDALE'S HOME HARDWARE Smoke+ CO Detectors Total EFT000000008316 Total Pub Ed Amount $123.06 $123.06 $123.06 2110 Cvc# Cheque EFT000000008301 Date Inv # 2017-11-07 Vendor Description Amount SIGNS PLUS 3016 Civic Signs Total EFT000000008301 Total Cvc# $91.58 $91.58 $91.58 2400 Police Cheque 068936 Date Inv # 2017-11-07 Vendor Description MINISTER OF FINANCE-POLICE SERVICES 17/10 Policing Amount Total 068936 $250,150.00 $250,150.00 Total Police $250,150.00 14111017090 2605 Build Cheque 068937 Total 068937 EFT000000008244 Date 2017-11-07 Inv # Vendor Description MINISTER OF FINANCE-RENTAL HOUSING 9-2017-1-1UA-86 Inspection 2017-11-07 BUSKIIN1567 D2 WIRELESS - TELUS AUTHORIZED DEALER 3 X Sam. Galazy A5s 6267 INGENIOUS SOFTWARE FirePro2 Service Contract 146-145180 KROWN RUST CONTROL Rust Spray 4847 4848 ONTARIO BUILDING OFFICIALS Job Ad-Chief Building Official Job Ad- Building Inspector Total EFT000000008244 EFT000000008266 2017-11-07 Total EFT000000008266 EFT000000008274 2017-11-07 Total EFT000000008274 EFT000000008288 2017-11-07 Total EFT000000008288 Total Build Amount $265.00 $265.00 $763.20 $763.20 $2,389.50 $2,389.50 $127.14 $127.14 $439.36 $439.36 $878.72 $4,423.56 2620 Anml Ctl Cheque EFT000000008211 Date 2017-10-30 Total EFT000000008211 EFT000000008271 2017-11-07 Inv # Vendor Description FRONTENAC MUNICIPAL LAW SF-AC-2017-OCTOBER ANIMAL CONTROL 17/10 KINGSTON HUMANE SOCIETY SF_KHS POUND_17-09 Pound Services SF_KHS POUND_17-09 Pound Services SF_KHS POUND_17-09 Pound Services SF_KHS POUND_17-09 Pound Services Total EFT000000008271 Total Anml Ctl Amount $3,256.19 $3,256.19 -$510.00 -$75.00 $24.00 $1,096.25 $535.25 $3,791.44 2625 Lvstck Cheque 068983 Date Inv # 2017-11-07 17/08/14 Total 068983 Vendor Description YOUNG, LINDA & RONALD Livestock-OWDCP-001061 Amount $315.43 $315.43 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT Total Lvstck Page: 5 Page 111 of 151 $315.43 2640 Bylaw enf Cheque EFT000000008211 Date 2017-10-30 Total EFT000000008211 EFT000000008255 2017-11-07 Inv # Vendor Description FRONTENAC MUNICIPAL LAW SF-P-2017-OCTOBER PARKING BYLAW 17/10 SF-P-2017-OCTOBER PARKING BYLAW MILEAGE 17/10 FRONTENAC MUNICIPAL LAW SF-B-2017-AUGUST 17/08 By Law Enforcement SF-B-2017-AUGUST 17/08 By Law Enforcement SF-B-2017-SEPTEMBER 17/09 By Law Enforcement SF-B-2017-SEPTEMBER 17/09 By Law Enforcement Total EFT000000008255 Total Bylaw enf Amount $457.92 $634.98 $1,092.90 $354.53 $595.30 $238.12 $366.34 $1,554.29 $2,647.19 Total PP&P $583,099.48 30 Trans 3000 PW OH Cheque 068920 Total 068920 EFT000000008219 Date 2017-11-07 Inv # Vendor Description BERGERON, CLIFFORD, LLP. FILE 17580 REIMBURS File 17580 Reimbursement 2017-11-07 C14258-1017 ALLIANCE WIRELESS COMMUNICATIONS Answering Service Total EFT000000008219 Total PW OH Amount $138.69 $138.69 $210.00 $210.00 $348.69 3005 RdAdmOH Cheque 068919 Date Inv # 2017-11-07 1-241944 Total 068919 EFT000000008235 2017-11-07 Vendor Description BELL MOBILITY (RADIO DIVISION) 17/10 Monthly Site Rental Amount $295.38 $295.38 CDW CANADA INC KQC0315 Total EFT000000008235 EFT000000008244 2017-11-07 Battery Backups BUSKIIN731 BUSKIIN1567 D2 WIRELESS - TELUS AUTHORIZED DEALER Sam. Galaxy S7+ Otterbox 2 X Sam. Galazy A5s 14. 6 PRO-TECH TRAINING SERVICES INC. Road Patrollers Course X5 Winter Maintenance Course Total EFT000000008244 EFT000000008294 2017-11-07 Total EFT000000008294 Total RdAdmOH $180.88 $180.88 $345.93 $508.80 $854.73 $1,526.40 $5,291.52 $6,817.92 $8,148.91 3010 Cheque 068918 Total 068918 068925 Total 068925 068926 Total 068926 068941 Total 068941 068947 Date Inv # 2017-11-07 Vendor 124412 124424 ATKINSON HOME BUILDING CENTRE Sold Iron, Util. Knife No Smoking Signs, Batteries 167 DPH SERVICE STATION MAINTENANCE Computrol repair 76686 EQUIPEMENTS LOURDS PAPINEAU INC Moldboard tilt adjustment 86411734 86411705 PREMIER TRUCK GROUP Check+ Repair Engine oil Leak Repair Loose Guages 2017-11-07 2017-11-07 2017-11-07 2017-11-07 Amount $26.44 $12.80 $39.24 $183.17 $183.17 $5,024.67 $5,024.67 $256.63 $1,305.37 $1,562.00 SNIDER, PERCY 17/10/31-14 Total 068947 EFT000000008214 Description 2017-11-07 Keeley Garbage 25838 25838 BOULTON SEPTIC/LARMON'S Septic Tank Pumped Septic Tank Pumped A0526770 ABELL PEST CONTROL INC. 12 bait stations, Keeley 38276315 AECOM CANADA LTD Buck Lake Study Total EFT000000008214 EFT000000008216 2017-11-07 Total EFT000000008216 EFT000000008217 2017-11-07 Total EFT000000008217 EFT000000008223 2017-11-07 $127.20 $127.20 $114.48 $114.48 $228.96 $66.71 $66.71 $2,293.42 $2,293.42 BAY ELECTRIC 12229 Total EFT000000008223 EFT000000008225 2017-11-07 Repipe, rewire existing lights 16096132 BENSON TRUCK & TRAILER Leaf Spring+Freight Hanger 11497 11100 BLACK DOG TIRE & LUBRICANTS 17.5R25 Tires X2 Tire Total EFT000000008225 EFT000000008226 2017-11-07 $1,368.10 $1,368.10 $2,255.72 $2,255.72 $4,187.93 $210.64 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 11057 11053 11042 Total EFT000000008226 EFT000000008236 2017-11-07 Dismount + Mount Tire Tire 6 Page 112 of 151 $28.49 $414.16 $414.16 $5,255.38 CINTAS Uniform and Cleaning Uniform and Cleaning Uniform and Cleaning Uniform and Cleaning Uniform + Cleaning Uniform + Cleaning Uniform + Cleaning Uniform + Cleaning Uniform Cleaning Supplies Cleaning Supplies Uniform $141.83 $12.09 $22.80 $13.21 $100.43 $12.09 $13.21 $29.36 $13.21 $41.12 $115.58 $12.09 $527.02 56432 hose $272.72 $272.72 212448 COLLINS SAFETY INC. Lens Cleaning Tissues 90083696 90083696 90084453 90084380 90084511 CRUICKSHANK CONSTRUCTION Shoulder Spreading Crew+Floats Shoulder Spreading Crew+Floats Gravel Gravel Gravel BUSKIIN1567 D2 WIRELESS - TELUS AUTHORIZED DEALER 4 X Sam. Galazy A5s 1415 1415 1415 1415 DEDICATED ENVIRONMENTAL SERVICES INC Vac Out Oil/Water Seperator Vac Out Oil/Water Seperator Vac Out Oil/Water Seperator Vac Out Oil/Water Seperator 884847855 884847855 884847828 884847828 884849391 884849391 884849363 884849363 884100940 884100940 884100969 884100969 Total EFT000000008236 EFT000000008237 2017-11-07 CLEAN ONTARIO Total EFT000000008237 EFT000000008238 2017-11-07 Total EFT000000008238 EFT000000008241 2017-11-07 Total EFT000000008241 EFT000000008244 2017-11-07 Total EFT000000008244 EFT000000008246 2017-11-07 Total EFT000000008246 EFT000000008248 2017-11-07 $18.30 $18.30 $1,596.99 $1,597.00 $11,735.74 $3,883.75 $5,107.18 $23,920.66 $1,017.60 $1,017.60 $1,421.30 $1,421.30 $1,421.30 $1,421.30 $5,685.20 DRAPER DOORS 11155 Total EFT000000008248 EFT000000008253 2017-11-07 Install Door-Salt shed $5,932.61 $5,932.61 Cleaning Roads Office $306.00 $306.00 FISH, DOROTHY 5963 Total EFT000000008253 EFT000000008258 2017-11-07 108657 G.D. JEWELL ENGINEERING INC. Phase 1 201524183 201524183 GREENSHIELD PEST CONTROL INC Cluster Fly Control Cluster Fly Control 42527 INDEPENDENT TELEPHONE SERVICES Telephone service call 9305278845 KENT AUTOMOTIVE Cable Ties, Washers, Wipers 146-145180 146-145180 146-145180 146-145180 146-145180 146-145180 KROWN RUST CONTROL Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Total EFT000000008258 EFT000000008259 2017-11-07 Total EFT000000008259 EFT000000008265 2017-11-07 Total EFT000000008265 EFT000000008269 2017-11-07 Total EFT000000008269 EFT000000008274 2017-11-07 Total EFT000000008274 EFT000000008275 2017-11-07 $3,391.66 $3,391.66 $200.98 $200.98 $401.96 $96.67 $96.67 $172.48 $172.48 $127.14 $127.14 $116.97 $127.14 $127.14 $127.15 $752.68 LEONARD FUELS 1058-819123 1058-820428 1058-821912 1058-822069 1058-785711 1058-825241 1058-824753 1058-825254 1058-826689 1058-827323 Total EFT000000008275 EFT000000008276 2017-11-07 78.4 L @1.0611 81.0 L @1.1496 79.0 L @1.0967 91.01 L @1.0967 764.7 L @.781 94.0 L @1.0168 81.83 L @ 1.0168 87.96 L @1.0168 91.11 L @1.0168 55.35 L @.9991 17/10/27-34 LEONARD, ELIZABETH Cleaning 21066092 LIEBHERR CANADA LTD Filter parts 57228359 LINDE CANADA LIMITED 15687 Oxygen + Acetylene 20911 M.A. BARR SERVICE STATION Repaired leak on diesel piping Total EFT000000008276 EFT000000008277 2017-11-07 Total EFT000000008277 EFT000000008278 2017-11-07 Total EFT000000008278 EFT000000008279 2017-11-07 Total EFT000000008279 Page: $83.05 $93.11 $86.57 $99.71 $607.74 $95.35 $82.99 $89.23 $92.42 $55.14 $1,385.31 $300.00 $300.00 $1,501.06 $1,501.06 $269.40 $269.40 $290.09 $290.09 System: 2017-11-02 User ID: skuca EFT000000008283 10:48:57 AM 2017-11-07 Total EFT000000008283 EFT000000008284 2017-11-07 Township of South Frontenac CHEQUE DISTRIBUTION REPORT MICHELIN NORTH AMERICA CANADA INC DA0006210240 4 tires DA0006210155 4 tires DA0006209933 4 tires DA0006209747 3 tires DA0006184049 2 tires MILLER PAVING LIMITED AUM-102-18-1491 Micro Surfacing SU-150-18-1064 Surface Treatment SU-150-18-1064 Surface Treatment SU-150-18-1064 Surface Treatment Total EFT000000008284 EFT000000008287 2017-11-07 Total EFT000000008287 EFT000000008291 2017-11-07 Page 113 of 151 $987.28 $987.28 $2,492.02 $1,780.35 $1,246.01 $7,492.94 $362,832.68 $58,903.52 $136,031.31 $77,830.60 $635,598.11 Stone Dust Stone Dust $157.32 $154.69 $312.01 Diode-Inline Bulb, mirror, filters Bulb Seal Ring, Slack kit Engine Oil $13.61 $330.87 $25.39 $182.79 $50.31 $602.97 Torch Butane Kit Auto Start $40.69 $40.69 PETRIE FORD 241139 241137 241430 241301 240668 Total EFT000000008291 EFT000000008293 2017-11-07 PRINCESS AUTO 573050 R&D NELSON GENERAL MAINTENANCE 17/10 G,B & P+ PA 17/09 +17/10 Cleaning 17/10 G,B & P+ PA 17/09 +17/10 Cleaning 17/10 G,B & P+ PA 17/09 +17/10 Cleaning Material 17/10 G,B & P+ PA 17/09 +17/10 Cleaning Material Total EFT000000008296 EFT000000008306 2017-11-07 90459300 90465623 STRONGCO EQUIPMENT Silencer Freight-Out 164305KP 377127 SURGENOR TRUCK CENTRE Filter Oil Leak, Electrical Fault K578138 SWISH MAINTENANCE LIMITED Cleaning Materials 3542 2661 SYDENHAM LANDSCAPE PRODUCTS Topsoil Truck Rental WO040647736 PS040651732 TOROMONT INDUSTRIES LTD. Eng.Oil Leak, ExhaustLeak,hose blade 6083-461613 6083-461447 6083-460387 6083-460387 6083-460029 6083-459328 6083-459328 TOWN AND COUNTRY AUTO SUPPLY Red + Amber Lamp undercoat Oil Oil, filter Liquid Wrench Dry springs springs 3618 6304. TROUSDALE'S FOODLAND Sausages UW breakfast coffee, water, sugar, cream 75027 302076 211638 211722 75273 TROUSDALE'S HOME HARDWARE Puley+ Bolt Rope + Snaps-Flag Pole clips+ hardware Facial Tissues Armorall, lock, air fresh 144575905-009 UNITED RENTALS OF CANADA INC Fence 896-838711 173-169993 173-168487 173-168461 173-168461 173-166664 173-165137 173-165127 173-169781 173-168025 173-167946 173-168291 173-168291 UNIVERSAL SUPPLY GROUP Pickup tool,circ tester,wrench Air brakes, spring break Drain Hose, sealant Spring Brake, hose assembly Spring Brake Piggyback Auto Slack Adjuster spring brake complete Box Lamp+ Pigtail Long Stroke W Clevis Diaphragm Brake Chamber Air Dryer+ Core Deposit Quick Release Valve Total EFT000000008306 EFT000000008308 2017-11-07 Total EFT000000008308 EFT000000008310 2017-11-07 Total EFT000000008310 EFT000000008311 2017-11-07 Total EFT000000008311 EFT000000008313 2017-11-07 Total EFT000000008313 EFT000000008314 2017-11-07 Total EFT000000008314 EFT000000008315 2017-11-07 Total EFT000000008315 EFT000000008316 2017-11-07 Total EFT000000008316 EFT000000008321 2017-11-07 Total EFT000000008321 EFT000000008322 2017-11-07 Total EFT000000008322 EFT000000008325 2017-11-07 7 O. BETTSCHEN 39333 39345 Total EFT000000008293 EFT000000008296 2017-11-07 Page: WASTE CONNECTIONS OF CANADA $128.22 $109.90 $43.75 $43.76 $325.63 $989.55 $30.53 $1,020.08 $263.58 $2,973.24 $3,236.82 $30.53 $30.53 $146.53 $686.88 $833.41 $3,529.74 $58.50 $3,588.24 $16.40 $22.18 $20.42 $60.37 $37.14 $5.26 $33.98 $195.75 $24.00 $60.68 $84.68 $7.82 $15.34 $6.41 $9.15 $27.34 $66.06 $276.79 $276.79 $39.93 $294.02 $8.02 $38.22 $85.77 $148.55 $105.81 $109.87 $58.50 $236.00 $59.00 $292.51 $35.60 $1,511.80 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 7150-0000229706 Waste, Dump and Exchange Total EFT000000008325 Total Page: 8 Page 114 of 151 $891.89 $891.89 $720,754.39 3105 Structures Cheque EFT000000008247 Date Inv # 2017-11-07 11841 Vendor Description D.M. WILLS ASSOCIATES LIMITED On.Structure Inspection Manual Total EFT000000008247 Total Structures Amount $8,079.74 $8,079.74 $8,079.74 3115 Bvr Dms Cheque 068938 Total 068938 EFT000000008316 Date Inv # 2017-11-07 Vendor Description 7742 NORTH COUNTRY MARINE Boat Motor 211786 TROUSDALE'S HOME HARDWARE Manure Forks 2017-11-07 Total EFT000000008316 Total Bvr Dms Amount $1,503.76 $1,503.76 $107.80 $107.80 $1,611.56 3205 Mwg&Wd Spry Cheque 068947 Date Inv # 2017-11-07 Vendor Amount SNIDER, PERCY 17/10/31-22 Total 068947 EFT000000008324 Description 2017-11-07 125542 Local Road Cutting WAGER & CORPUT WEED CONTROL INC Sprayed the Phramites Total EFT000000008324 Total Mwg&Wd Spry $20,716.30 $20,716.30 $407.04 $407.04 $21,123.34 3210 Brushing Cheque 068929 Date Inv # 2017-11-07 Vendor Description Amount GIDDY, RYAN 17/10/11 Remove Sugar Maple Mclean Rd Total 068929 Total Brushing $1,017.60 $1,017.60 $1,017.60 3215 Drainage Cheque 068947 Date Inv # 2017-11-07 Vendor 2017-11-07 90083492 90083628 90083628 90083916 90084453 90084511 90084621 Total EFT000000008241 EFT000000008281 2017-11-07 Amount SNIDER, PERCY 17/10/12-21 17/10/04-11 17/10/03-07 17/10/04-05 17/10/03-04 17/10/02-08 17/09/29-06 17/10/02-03 17/10/02-50 17/10/05-02 17/09/01-22 Total 068947 EFT000000008241 Description Flagging Triaxle Rental+ Excavation Flagging Holleford Rd. Flagging Bell Rd Flagging Quinn Rd Triaxle Rental Flagging Loughborough Boundary Flagging Vanluvan Rd. Flagging Petworth Flagging Hwy 38 Ditching Sydenham Rd. CRUICKSHANK CONSTRUCTION Gravel Gravel Gravel Gravel Gravel Gravel Gravel MCNICHOLS CONSTRUCTION LTD 17/10/06-PETWORTH 320 cat excavator Total EFT000000008281 EFT000000008287 2017-11-07 $196.40 $671.62 $321.56 $130.64 $321.56 $1,383.94 $361.76 $357.18 $683.32 $1,366.64 $305.28 $6,099.90 $175.89 $357.55 $2,901.04 $384.92 $376.89 $379.98 $358.92 $4,935.19 $1,256.74 $1,256.74 O. BETTSCHEN 39434 39540 39504 39466 39466 39467 39467 39428 Total EFT000000008287 EFT000000008309 2017-11-07 Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel S-0051894 S-0051807 S-0051989 SWEET'S SAND & GRAVEL Gravel Gravel Gravel 2663 SYDENHAM LANDSCAPE PRODUCTS Truck Rental 211126 TROUSDALE'S HOME HARDWARE Calcium Chloride Total EFT000000008309 EFT000000008311 2017-11-07 Total EFT000000008311 EFT000000008316 2017-11-07 $110.60 $550.63 $687.94 $225.50 $338.43 $347.36 $348.25 $334.28 $2,942.99 $1,624.25 $2,711.18 $1,022.37 $5,357.80 $610.56 $610.56 $42.72 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT Total EFT000000008316 Page: 9 Page 115 of 151 $42.72 Total Drainage $21,245.90 3325 Pavmnt Preserv Cheque 068949 Date Inv # 2017-11-07 660 Vendor Description SUPERIOR ROAD PRODUCTS Moreland Dixon- Reclamite Total 068949 Total Pavmnt Preserv Amount $28,343.21 $28,343.21 $28,343.21 3405 Washout Cheque 068933 Date Inv # 2017-11-07 707899917 Total 068933 EFT000000008287 2017-11-07 Vendor Description LAFARGE CANADA INC Recycled Asphalt Amount $140.81 $140.81 O. BETTSCHEN 39425 39523 39503 Total EFT000000008287 EFT000000008309 2017-11-07 S-0051894 S-0051807 Recycled Asphalt Gravel Recycled Asphalt SWEET'S SAND & GRAVEL Gravel Gravel Total EFT000000008309 Total Washout $130.97 $342.48 $500.56 $974.01 $1,079.55 $194.88 $1,274.43 $2,389.25 3425 Gradng & Grvl resurf Cheque EFT000000008309 Date Inv # 2017-11-07 S-0051737 Vendor Description SWEET'S SAND & GRAVEL Water Truck Rental Total EFT000000008309 Total Gradng & Grvl resurf Amount $753.02 $753.02 $753.02 3515 Stock Snd&Slt Cheque EFT000000008230 Date Inv # 2017-11-07 Vendor Description 1709-003 BRICAZA CORPORATION Winter Sand 5300324971 5300325588 K+S WINDSOR SALT LTD Winter Salt Winter Salt Total EFT000000008230 EFT000000008268 2017-11-07 Amount $73,096.24 $73,096.24 Total EFT000000008268 $10,013.67 $9,834.70 $19,848.37 Total Stock Snd&Slt $92,944.61 3615 Street signs Cheque 068947 Date Inv # 2017-11-07 Vendor Amount SNIDER, PERCY 17/10/02-49 Total 068947 EFT000000008282 Description 2017-11-07 909948 Total EFT000000008282 EFT000000008301 2017-11-07 Mini Ex. With Auger MECHANICAL ADVERTISING Wooden Signs $691.20 $691.20 $485.60 $485.60 SIGNS PLUS 3016 Total EFT000000008301 EFT000000008316 2017-11-07 503668 Street Signs TROUSDALE'S HOME HARDWARE 6X6 Lumber Total EFT000000008316 Total Street signs $258.11 $258.11 $39.04 $39.04 $1,473.95 3620 Reg signs Cheque EFT000000008227 Date Inv # 2017-11-07 356432 Vendor Description BMR MANUFACTURING INC. Posts Total EFT000000008227 Total Reg signs Amount $4,811.82 $4,811.82 $4,811.82 3650 Street Lights Cheque EFT000000008317 Date Inv # 2017-11-07 Vendor Description Amount TRUE ELECTRIC Total EFT000000008317 $1,087.66 $1,087.66 Total Street Lights $1,087.66 6806 Repair Cobra Head 2889 Brewery 3800 Crssng Guards Cheque 068947 Date Inv # 2017-11-07 Vendor 2017-10-30 Amount SNIDER, PERCY 17/10/06-10 Total 068947 EFT000000008212 Description Crossing Guard SNIDER, DEBBIE $618.21 $618.21 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 17/10 17/10 CROSSING GUARD 17/10 CROSSING GUARD 17/10 17/10 17/10 WILSON, CHRISTINA CROSSING GUARD 17/09 CROSSING GUARD 17/09 4590 ASSELSTINE HARDWARE Rainsuit for Crossing Gaurd Total EFT000000008212 EFT000000008213 2017-10-30 Total EFT000000008213 EFT000000008221 2017-11-07 Total EFT000000008221 Total Crssng Guards Page: 10 Page 116 of 151 $652.50 $18.79 $671.29 $600.00 $17.28 $617.28 $59.98 $59.98 $1,966.76 Total Trans $916,100.41 40 Env 4110 Water Treat Cheque EFT000000008323 Date Inv # 2017-11-07 Vendor Description UTILITIES KINGSTON Operating Costs 17/09 Operating Costs 17/10 Amount Total EFT000000008323 $11,269.03 $11,269.03 $22,538.06 Total Water Treat $22,538.06 IN-0000622 IN-0000623 5005 SW & Fac OH Cheque EFT000000008232 Date Inv # 2017-11-07 Vendor Description Amount CAMBIUM INC. 2017-21901 Total EFT000000008232 EFT000000008240 2017-11-07 Autumn Sampling 50329 COUNTY OF FRONTENAC Computer Purchase BUSKIIN1567 D2 WIRELESS - TELUS AUTHORIZED DEALER Sam. Galazy A5 601259 211783 TROUSDALE'S HOME HARDWARE Tape Bit Total EFT000000008240 EFT000000008244 2017-11-07 Total EFT000000008244 EFT000000008316 2017-11-07 $1,974.14 $1,974.14 $3,384.80 $3,384.80 $254.40 $254.40 Total EFT000000008316 $25.43 $5.79 $31.22 Total SW & Fac OH $5,644.56 5105 Garb coll Cheque 068917 Total 068917 068947 Date 2017-10-30 Inv # Vendor SNIDER, PERCY DISPOSAL 17/10 DISPOSAL 17/10 2017-11-07 2017-10-30 Amount DISPOSAL 17/09 DISPOSAL 17/09 $11,454.79 $9,455.41 $20,910.20 Garbage Truck Rental Garbage Truck Rental Garbage Truck Rental Garbage Truck Rental Garbage Truck Rental Garbage Truck Rental $343.44 $1,335.60 $1,640.88 $343.44 $1,602.72 $343.44 $5,609.52 SNIDER, PERCY 17/10/12-24 17/10/11-23 17/10/04-47 17/10/05-48 17/09/27-43 17/09/28-44 Total 068947 EFT000000008210 Description BOULTON SEPTIC/LARMON'S COLLECTION 17/10 COLLECTION 17/10 Total EFT000000008210 Total Garb coll $11,701.36 $11,701.36 $38,221.08 5110 Gab disp Cheque 068947 Date Inv # 2017-11-07 Vendor 2017-10-30 Hauling Fill Portland Dump/Waste Portland Dump/Dozer Portland Dump/Dozer Portland Dump/Waste Portland Dump/Waste WHALEY, GEORGE 17/10 DISPOSAL 17/10 DISPOSAL Total EFT000000008208 EFT000000008216 2017-11-07 A0541441 09052627 Total EFT000000008216 EFT000000008232 2017-11-07 ABELL PEST CONTROL INC. Pest Control Pest Control $122.11 $712.32 $691.97 $976.90 $712.32 $356.16 $3,571.78 $1,935.80 $1,935.80 $101.83 $58.81 $160.64 CAMBIUM INC. 2017-21898 2017-21896 2017-21899 2017-21897 2017-21900 2017-21903 2017-21902 Total EFT000000008232 Amount SNIDER, PERCY 17/07/19-46 17/10/10-10 17/10/10-19 17/09/28-34 17/09/25-33 17/09/28-42 Total 068947 EFT000000008208 Description Autumn Sampling Autumn Sampling Autumn Sampling Autumn Sampling+ Well Repairs Autumn Sampling Autumn Sampling Autumn Sampling $2,406.62 $3,927.94 $3,042.62 $6,955.30 $2,340.48 $1,806.24 $1,134.62 $21,613.82 System: 2017-11-02 User ID: skuca EFT000000008267 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2017-11-07 JODY CAMPBELL'S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental 10305 10305 10305 Total EFT000000008267 EFT000000008325 2017-11-07 WASTE CONNECTIONS OF CANADA 647-0000023484 83.4 MT ICI/RESI Waste 7150-0000229706 Waste, Dump and Exchange 647-0000023520 33.66 MT ICI/ConstructionWaste Total EFT000000008325 Total Gab disp Page: 11 Page 117 of 151 $117.02 $117.02 $117.02 $351.06 $7,891.71 $1,918.98 $2,962.85 $12,773.54 $40,406.64 5205 Recyc Coll Cheque 068917 Total 068917 EFT000000008210 Date 2017-10-30 2017-10-30 Inv # Vendor SNIDER, PERCY DISPOSAL 17/10 DISPOSAL 17/10 DISPOSAL 17/10 Description DISPOSAL 17/09 DISPOSAL 17/09 DISPOSAL 17/09 BOULTON SEPTIC/LARMON'S COLLECTION 17/10 COLLECTION 17/10 Total EFT000000008210 Total Recyc Coll Amount $12,356.86 $10,775.05 $11,501.55 $34,633.46 $10,065.69 $10,065.69 $44,699.15 5210 Rec Disp/Prc Cheque 068947 Date Inv # 2017-11-07 Vendor Description Amount SNIDER, PERCY 17/10/11-18 17/10/11-17 Green Bay Recycle Greenbay Recycle Total 068947 Total Rec Disp/Prc $330.72 $534.24 $864.96 $864.96 5305 HHW Cheque EFT000000008229 Date Inv # 2017-11-07 20170205 Vendor Description BRENDAR ENVIRONMENTAL INC. HHW 17/09 Total EFT000000008229 Amount $6,155.54 $6,155.54 Total HHW $6,155.54 Total Env $158,529.99 70 Cem 7000 Health Cheque 068934 Date Inv # 2017-11-07 2266 2266 2266 Total 068934 068963 Total 068963 EFT000000008209 2017-11-07 2017-10-30 Total EFT000000008209 EFT000000008215 2017-11-07 Vendor Description LEEDER MONUMENTS Cornerpost Cornerposts Cornerpost SMITH, THE ESTATE OF LORAINE SEC G LT0-SMITH SEC G LT0-SMITH D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 17/10 SERVICES 17/10 1684504 ONTARIO INC. 17/10/25-HARROWSMITH Gravel for Potholes Total EFT000000008215 EFT000000008263 2017-11-07 2557 2561 2560 2559 2558 HUGHES CONSTRUCTION AND Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting 17-005-05 17-005-05 UBCON CONSTRUCTION LTD Grass cutting Grass cutting Total EFT000000008263 EFT000000008319 2017-11-07 Total EFT000000008319 Amount $66.14 $198.43 $66.14 $330.71 $375.00 $375.00 $875.14 $875.14 $417.22 $417.22 $396.23 $1,269.75 $220.63 $486.29 $1,143.68 $3,516.58 $284.93 $1,139.71 $1,424.64 Total Health $6,939.29 Total Cem $6,939.29 80 Rec 8000 Rec Cheque 068918 Date Inv # 2017-11-07 121408 120377 Total 068918 068927 Total 068927 2017-11-07 Vendor Description ATKINSON HOME BUILDING CENTRE epoxy Lumber FISHER, DAVE 17/10/23 STORR REC 17/10/23 STORR REC Amount $8.13 $25.99 $34.12 $31.21 $31.21 System: 2017-11-02 User ID: skuca 068930 Total 068930 068932 Total 068932 068935 Total 068935 068939 Total 068939 068947 10:48:57 AM 2017-11-07 Township of South Frontenac CHEQUE DISTRIBUTION REPORT HOWE, MIKE 17/10/16-SF REC 17/10/16-SF REC 2017-11-07 203520 JAY'S CLEANING SYSTEMS Wash Building+Remove Paint 4283 LOYALIST IRRIGATION LIMITED Winterize Football Field P17-573 PLAYCARE & DESIGN INC. Fibertop Eng. Wood fibre 2017-11-07 2017-11-07 2017-11-07 2017-10-30 LEONARD, ELIZABETH 17/10 MAINTENANCE 25839 BOULTON SEPTIC/LARMON'S Holding Tank Pumped 1684504 ONTARIO INC. 17/10/25-FIREHALLS Sweep Total EFT000000008215 EFT000000008228 2017-11-07 251017 B Total EFT000000008228 EFT000000008231 2017-11-07 Total EFT000000008231 EFT000000008233 2017-11-07 Shovel, Hoe Ram, Mini Ex. Shovel, Hoe Ram, Mini Ex. Grass Cutting and Weedeating Grass Cutting and Weedeating Grass Cutting and Weedeating Grass Cutting and Weedeating Grass Cutting and Weedeating 17/10 Total EFT000000008207 EFT000000008214 2017-11-07 Total EFT000000008214 EFT000000008215 2017-11-07 BOWES CARPENTRY Repair Window and deck BROWN, DONNA 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC CAMPBELL, ANNIE 17/10/23 STORR REC 17/10/23 STORR REC Total EFT000000008233 EFT000000008234 2017-11-07 Total EFT000000008289 EFT000000008296 2017-11-07 Total EFT000000008296 EFT000000008297 2017-11-07 $417.22 $417.22 $702.14 $702.14 $1,373.76 $966.72 $144.09 $270.15 $882.50 $972.58 $144.09 $4,753.89 $142.50 $142.50 $401.95 $401.95 $162.82 $162.82 $330.72 $330.72 $31.21 $49.50 $80.71 $31.21 $31.21 $152.60 $152.60 $31.21 $41.25 $72.46 Filter changes in HVACs $213.59 $213.59 FOX, KEVIN 17/10/16-SF REC 17/10/16-SF REC 17/10/23 STORR REC 17/10/16-SF REC 17/10/16-SF REC 17/10/23 STORR REC $31.21 $35.20 $31.21 $97.62 201523670 GREENSHIELD PEST CONTROL INC Wasp treatment 2553 2554 2555 2556 2550 2552 2551 HUGHES CONSTRUCTION AND Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting 10307 10306 JODY CAMPBELL'S SEPTIC SERVICE Portable Toilet Rental 17/10 Portable Toilet Total EFT000000008263 EFT000000008267 2017-11-07 Total EFT000000008285 EFT000000008289 2017-11-07 $366.34 $366.34 EVERTEMP INC Total EFT000000008259 EFT000000008263 2017-11-07 Total EFT000000008273 EFT000000008285 2017-11-07 $31.21 $5.50 $36.71 31123 Total EFT000000008254 EFT000000008259 2017-11-07 Total EFT000000008267 EFT000000008273 2017-11-07 Hoover Vacuum ERLICHMAN, WOLFE 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC Total EFT000000008250 EFT000000008251 2017-11-07 Total EFT000000008251 EFT000000008254 2017-11-07 Page 118 of 151 CANADIAN TIRE 129295 Total EFT000000008234 EFT000000008250 2017-11-07 12 SNIDER, PERCY 17/08/23-12 17/08/24-13 17/09/25-12 17/09/25-11 17/09/25-13 17/09/28-14 17/09/27-10 Total 068947 EFT000000008207 17/10/16-SF REC 17/10/16-SF REC Page: $330.73 $330.73 $454.76 $400.74 $481.78 $666.40 $445.77 $562.83 $121.57 $3,133.85 $101.76 $101.76 $203.52 KOT, JOHN 17/10/23 STORR REC 17/10/23 STORR REC $31.21 $31.21 MOREY, PAM 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC 17/10/16-SF REC $31.21 $5.83 $37.04 PANTREY, AMANDA 17/10/23 STORR REC 17/10/23 STORR REC R&D NELSON GENERAL MAINTENANCE 17/10 G,B & P+ PA 17/09 +17/10 Cleaning 17/10 G,B & P+ PA 17/09 +17/10 Cleaning 17/10 G,B & P+ PA 17/09 +17/10 Cleaning Material 17/10-LIB 17/09 +17/10 Cleaning 17/10-LIB 17/09 +17/10 Cleaning Material ROLLINS, ELLWOOD $65.00 $65.00 $293.07 $146.53 $43.75 $1,160.06 $234.59 $1,878.00 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT 17/10/23 STORR REC Total EFT000000008297 EFT000000008303 2017-11-07 Page 119 of 151 17/10/23 STORR REC $31.21 $31.21 Cleaning Cleaning $745.00 $50.00 $795.00 SMITH, ROBERTA 17/10/23 STORR REC 17/10/23 STORR REC Total EFT000000008304 EFT000000008307 2017-11-07 17277937 17190597 SUPERIOR PROPANE INC. Propane Propane S-0051989 SWEET'S SAND & GRAVEL Gravel K578218 K578138 SWISH MAINTENANCE LIMITED Cleaning Materials Cleaning Materials 3571 SYDENHAM LANDSCAPE PRODUCTS Grass seed KIN/077579 TORBRAM ELECTRIC SUPPLY CORP Lighting Parts 302031 601259 211769 75273 TROUSDALE'S HOME HARDWARE Lumber and Hardware Lumber, Screws Mr Clean 4X4 for bench 17-005-05 17-005-05 17-005-05 17-005-05 17-005-05 UBCON CONSTRUCTION LTD Grass cutting Grass cutting Grass cutting Grass cutting Grass cutting Total EFT000000008307 EFT000000008309 2017-11-07 Total EFT000000008309 EFT000000008310 2017-11-07 Total EFT000000008310 EFT000000008311 2017-11-07 Total EFT000000008311 EFT000000008312 2017-11-07 Total EFT000000008312 EFT000000008316 2017-11-07 Total EFT000000008316 EFT000000008319 2017-11-07 Total EFT000000008319 EFT000000008326 2017-11-07 13 SLEETH, SARAH 17/10/27-27 17/10/27-27 Total EFT000000008303 EFT000000008304 2017-11-07 Page: WOOD, ALVIN 17/10/16-SF REC 17/10/16-SF REC 17/10/23 STORR REC 17/10/16-SF REC 17/10/16-SF REC 17/10/23 STORR REC Total EFT000000008326 Total Rec $31.21 $31.21 $28.50 $149.55 $178.05 $196.19 $196.19 $72.18 $61.06 $133.24 $131.27 $131.27 $508.29 $508.29 $77.21 $72.85 $5.08 $25.94 $181.08 $875.14 $244.22 $152.64 $976.90 $284.93 $2,533.83 $31.21 $24.20 $31.21 $86.62 $18,513.15 8020 Swim Cheque EFT000000008290 Date Inv # 2017-11-07 Vendor Description Amount PATHFIVE PS-329146 Rec Charges Spring 2017 Total EFT000000008290 Total Swim $305.28 $305.28 $305.28 8025 Day Cmps Cheque EFT000000008290 Date Inv # 2017-11-07 Vendor Description Amount PATHFIVE PS-329146 Rec Charges Spring 2017 Total EFT000000008290 Total Day Cmps $305.28 $305.28 $305.28 8030 Cda Day Cheque 068942 Total 068942 068950 Total 068950 EFT000000008305 Date Inv # 2017-11-07 Vendor Description Amount PUGH, DAVE 17/09/13 Road Rally- Fermoy Hall 17/09/13 THOMPSON, CATHY Road Rally- Fermoy Hall 7510 SOUTHERN FRONTENAC COMMUNITY Car Rally 2017-11-07 2017-11-07 Total EFT000000008305 Total Cda Day $108.18 $108.18 $229.57 $229.57 $102.56 $102.56 $440.31 8205 Pumpkinfest Cheque 068928 Total 068928 068940 Total 068940 068943 Total 068943 068955 Date Inv # 2017-11-07 Description 17/10/31 FREEMAN, HEATHER Cookies 17/10/31 POTTERTON, DARLENE Games 17/10/31 REYNOLDS, CATHERINE Pie Eating- Road Decorating 2017-11-07 2017-11-07 2017-11-07 Vendor WEST WINDS RANCH Amount $98.68 $98.68 $96.20 $96.20 $167.17 $167.17 System: 2017-11-02 User ID: skuca 10:48:57 AM Township of South Frontenac CHEQUE DISTRIBUTION REPORT Page: 14 Page 120 of 151 Pump Fest- 4 hour event $301.46 $301.46 Sign Letters + Office Supplies Sign Frames and Hardware Total EFT000000008326 $433.44 $40.84 $474.28 Total Pumpkinfest $1,137.79 2017028 Total 068955 EFT000000008326 2017-11-07 WOOD, ALVIN 17/10/11 17/10/31 8210 VCA Cheque 068922 Total 068922 068923 Total 068923 068945 Total 068945 068946 Total 068946 068954 Total 068954 EFT000000008239 Date Inv # 2017-11-07 Vendor Description 2017111 CASEMENT, JOYCE 2017 Christmas Day Dinner 2017107 COLEMAN, DONALD Christmas in the Villiage 677051-VCA SHARBOT LAKE LAWN SERVICE & HOME MAINTENANCE Lawn Maintenance-Village Signs 2017105-VCA SHARBOT LAKE LEGION POPPY FUND Donation Rem. Day Wreath 7736-VCA VERONA FOODLAND Fruit Basket- Frank York 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 Amount $300.00 $300.00 $1,170.69 $1,170.69 $223.87 $223.87 $50.00 $50.00 $22.39 $22.39 CONWAY, WAYNE 2017106 2017109 Tim H. Card for Doug C. Waste Site Fee-Portland WDS Total EFT000000008239 Total VCA $25.00 $20.00 $45.00 $1,811.95 8215 VCA-xms4kds Cheque 068953 Date Inv # 2017-11-07 2017108 Vendor Description VAN CAMP, NICOLE Christmas For Kids Gifts Total 068953 Amount $9,388.04 $9,388.04 Total VCA-xms4kds $9,388.04 Total Rec $31,901.80 90 Plan 9000 Plan Cheque 068957 Total 068957 068958 Total 068958 EFT000000008224 Date 2017-11-07 2017-11-07 Inv # Vendor Description BARRY HOWLETT CONST LTD Z-17/11 REFUND Z-17/11 CANADIAN MONTESSORI TRAINING Z-17/08 REFUND Z-17/08 REFUND 2017-11-07 21606 BAYRIDGE PRINTER PROS Plotter Support 50329 COUNTY OF FRONTENAC Computer Purchase 145542 CUNNINGHAM SWAN CARTY Bylaw 2017-11 Total EFT000000008224 EFT000000008240 2017-11-07 Total EFT000000008240 EFT000000008242 2017-11-07 Amount -$1,600.00 -$1,600.00 -$1,700.00 -$1,700.00 $152.64 $152.64 $1,601.66 $1,601.66 Total EFT000000008242 $1,773.88 $1,773.88 Total Plan $228.18 9800 Dev Serv Cheque EFT000000008265 Date Inv # 2017-11-07 42492 Vendor Description INDEPENDENT TELEPHONE SERVICES Set up extension 2237 Total EFT000000008265 Amount $45.79 $45.79 Total Dev Serv $45.79 Total Plan $273.97 99 9999 Cheque 068959 Total 068959 068962 Total 068962 068964 Total 068964 Date 2017-11-07 2017-11-07 2017-11-07 Inv # Vendor Description CIBC MORTGAGES INC. 06001005895 2017 REF 06001005895 2017 REF SCOTIA MORTGAGE CORP 08008012217 2017 REF 8-8-12217 2017 Tax Refund 06001014506 2017 REF 06001014506 2017 REF 07006027100 2017 REF 07006027100 2017 REF ST JOHN, JANE ELIZABETH 01003041100 2017 REF 01003041100 2017 REF Amount $2,166.60 $2,166.60 $748.00 $1,540.00 $799.18 $3,087.18 $118.44 $118.44 System: 2017-11-02 User ID: skuca 068965 Total 068965 068966 Total 068966 068967 Total 068967 068968 Total 068968 068969 Total 068969 068970 Total 068970 068971 Total 068971 068972 Total 068972 068973 Total 068973 068974 Total 068974 068975 Total 068975 068976 Total 068976 068977 Total 068977 068978 10:48:57 AM 2017-11-07 Township of South Frontenac CHEQUE DISTRIBUTION REPORT POGHARIAN VAROUJ CRADJ4770-1 0400301124000000 2017-11-07 CRADJ4775-1 BRONSON-KEELER SHERRY 080040046250000 CRADJ4785-1 KIRBY ANNE ELIZABETH 050040612600000 CRADJ4786-1 MATHER PHILIP HOWARD 050010272000000 CRADJ4787-1 VAN BEERS MARGARET 060020143100000 CRADJ4788-1 HAM JONATHAN TREVOR SHERIDAN 010030395000000 CRADJ4789-1 PHELAN FRANK JAMES STEPHEN 060070105000000 CRADJ4790-1 PECK JEFFREY ALEXANDER 050040622070000 CRADJ4791-1 BARKER STEVEN PAUL 060030079450000 CRADJ4792-1 CORKE GRAHAM FRANCIS 010050313030000 CRADJ4793-1 MULVILLE BRADLEY JOHN 08001003000000 CRADJ4795-1 HOLLINGTON DONALD 0600601460000000 CRADJ4796-1 LAMBERT RONALD BEVAN 080020011500000 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 2017-11-07 Total 068979 068980 Total 068980 068982 Total 068982 EFT000000008272 $86.81 $86.81 $1,614.00 $1,614.00 $460.99 $460.99 $2,349.28 $2,349.28 $993.27 $993.27 $777.62 $777.62 $460.23 $460.23 $231.10 $231.10 $480.01 $480.01 $230.08 $230.08 $75.10 $75.10 $310.50 $310.50 CRADJ4798-1 040020240150000 $77.14 $77.14 CRADJ4799-1 LOUCKS MARY MACFAYDEN 010050222000000 RUTZ BRIAN TOWNSHIP OF CENTRAL FRONTENAC OVERPAID 1028 Refund Overpayment INV#1028 2017-11-07 2017-20737 K MULROONEY TRUCKING LIMITED Clean up MILLER PAVING LIMITED AUM-102-18-1491 Micro Surfacing Total EFT000000008284 EFT000000008295 2017-11-07 $39.83 $39.83 $334.50 $334.50 $678.00 $678.00 $20,609.88 $20,609.88 PUROLATOR INC. 435598935 Total EFT000000008295 EFT000000008298 2017-11-07 613371 613372 613373 613370 613369 613367 613366 613368 613236 613204 613203 613201 613199 613200 613593 613595 613591 613592 613590 613605 Total EFT000000008298 $509.80 $509.80 $167.62 $167.62 2017-11-07 Total EFT000000008272 EFT000000008284 2017-11-07 Page 121 of 151 040020238040000 2017-11-07 2017-11-07 15 PRATT DAVID CRADJ4797-1 Total 068978 068979 Page: 17-28 ROSEN ENERGY GROUP F 807.5 L MKD @.7660 F 842.7 L CLR @.8990 F 1249.0 L GAS@.9130 P 650.9 L MKD @.7660 P 904.5 L CLR @.8990 B 466.4 L CLR@.8990 B 146.6 L MKD @.7660 B 190.0 L GAS @ .9130 SUN 598.6 L CLR @.8890 B 426.0 L @.7570 B 276.6 L CLR @.8900 F 1218.9 L MKD @.7570 F 842.7 L GAS @.9050 F 1405.0 L CLR @.8900 B 567.8 L GAS@.9560 B 342.3L MKD @ .7750 F 1169.8 L CLR @.9080 F 1348.4 L MKD @.7750 F 1925.5 L GAS @.9560 SUN 600.2 L CLR @.9080 $33.64 $33.64 $629.44 $770.92 $1,160.40 $507.37 $827.46 $426.68 $114.28 $176.52 $541.52 $328.16 $250.50 $938.94 $776.06 $1,272.46 $552.37 $269.96 $1,080.87 $1,063.40 $1,873.18 $554.57 $14,115.06 Total $50,006.68 Total $50,006.68 Total $1,770,282.79 Page 122 of 151 INFORMATION REPORT TO COUNCIL PUBLIC WORKS AGENDA DATE: SUBJECT: November 7, 2017 PW-2017-24 - Supply & Installation of Power Gate at Keeley Road Patrol Yard RECOMMENDATION For information only. BACKGROUND Tender PW-2017-24 closed October 25, 2017 for the Supply and Installation of a Power Gate at the Keeley Patrol Yard. Three bids were received and are listed below. Wemp & Smith, have provided excellent service for the Township in the past. CONTRACTOR Wemp & Smith Construction Ltd PRICE $ 23,690.00 Link Line Fencing Ltd $ 29,000.00 Barrett’s Farm & Family Centre $ 37,805.28 (HST is not included in pricing) Given that the submission of Wemp & Smith Construction Ltd. is below the approved budget, the Public Works Department has awarded the tender, through delegated authority to Wemp & Smith, for $23,690 excluding HST. FINANCIAL IMPLICATIONS There are sufficient funds in the 2017 Capital Budget. Submitted/approved by: Prepared by: Mark Segsworth, P. Eng. Public Works Manager Jamie Brash Supervisor, Facilities/Solid Waste Our strength is our community. Page 123 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Draft Budget Including: . High Level Summary of Changes . Summary . Departmental Operating Budgets . Summary of Capital Changes . Capital Budget . Linear Asset Construction . Prior Year Capital Carryovers . Reserve & Reserve Funds For presentation: Saturday November 18, 2017 8:00 AM Council Chambers Hard copies distributed to Council on Tuesday, November 7, 2017 Please bring handout with you to Saturday's session Page 124 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Draft Budget - November 7, 2017 High Level Summary of Changes Below is a high level summary of key changesfrom last year's budgetof $10,000 or more excluding transfers to Reserves, transfers to Capital and inter-departmental transfers. The listing below incorporates all items directed by Council, originally requested by staff and recommended by committees. Variances in presented budget ICosts Savings IReduced Council Grants IStructures - Consultant Fees IMowing/Weedspraying |Hardtop Maintenance [Street Signs |PW Yards - Equipment Maintenance IStreetlight Hydro IReduced Co-op student terms [Reduced tax levy on capital budget IOther across all departments -70,200 -20,000 -20,000 -20, 000 -22, 000 -15,000 -28, 000 -13, 964 -160,408 -8, 231 -377, 803 ILost Revenues ICity of Kingston - Arterial Funding 93,929 93, 929 [Increased Revenues [Portland Landfill - Tipping Fees |OPP Building - Administrative Charges ICounty - FGT estimate IOCIF [Summer Recreation Programs registrations IRecycling Provincial Funding -10,000 -12,012 -18, 844 -94,675 -13,740 -85, 676 -234, 947 IIncreased Costs [Current Year Asset Investment Reserve Impact IOPP |Recycling/Garbage Contracts [GarbageTruck rental [Washouts/Resurfacing IRecycling Processing IMinimum Wage Impact- Fire/Summer IShoulder Maintenance IDrainage [Winter Control - 5 YearAverage ICommitted Staffing Costs IFire- Capital items under $5, 000 IGen. Gov. - Computer/Equipment Replacement 189,836 16, 047 15, 840 10, 000 38,000 26,303 81, 452 15, 000 30,000 80,383 144, 338 20, 775 13, 150 647, 199 IOperating Reserve Transfers IPolicing Costs IFire WageStabilization -50, 000 -35, 000 -85, 000 [Enhanced Services Expanded Roads Construction Sign Retro-reflectivity inventory Recycling - Enhanced Summer Service Fire Training - PTSD & Driver Recertification Allowance for Consultant's review and impact PW - Light Equipment Operatorconverted from weekend OT 275, 000 25, 000 10, 000 36, 100 69, 900 32, 652 PW - Mechanic - shared with fire/offset partially with reduced contracted services Payroll Clerk - Shared between PW/Fire/Treasury 41, 995 52, 909 543, 556 Total Increase to be raised by Taxation 586,934 Page 125 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Summary of Revenue and Expense 2017-2018Budget Actuals 2017 Budget 24-0ct-17 2018 Budget 1 REVENUE 2. Property Taxation 3. User Charges Variance $ $ % 187,750 18, 628, 582 187,000 -750 -0. 40% 1, 017,469 673, 897 1, 063,678 46, 209 4.54% 706,277 689, 709 720, 526 14, 250 2.02% 1, 954,668 1, 551, 315 2, 056, 019 101, 351 5. 19% 0 503, 940 -75, 085 -12.97% 82,686 260, 000 9, 000 3.59% 4. Licenses, Permits and Rents 5. Government Grants 6. Grants from Other Municipalities 579,025 7. Investment Income 251,000 8. Penalties and interest on taxes 360,000 308,306 365, 000 5, 000 1.39% 9. Donations 19,500 34, 533 10, 000 -9, 500 -48.72% 10. Other 16,065 60, 072 10, 000 -6, 065 -37.75% 11. Transfers From Reserves/Reserve Funds 4, 881,817 868,310 7, 218,596 2, 336, 779 47.87% 12. TOTAL Revenue 9, 973,571 22, 897,410 12, 394, 760 2,421, 189 24.28% 3,770,647 3, 116,563 4, 158,374 387, 727 10.28% 13 OPERATINGEXPENSE 14. General Government 15. Protection to Persons and Property 16, Fire 3, 093, 173 1, 550, 993 3, 113,553 20, 380 0.66% 17. Police 3, 022,718 2, 252, 839 3, 038, 657 15, 939 0.53% 18. Conservation Authorities 220,392 233, 963 224, 931 4, 539 2.06% 19. Protective Inspections and Control 116,367 75, 595 114,211 -2, 156 -1. 85% 20. Emergency Measures 1,951 444 1, 750 -201 -10.30% 21. Building Department 535,256 295, 794 592, 518 57,262 10.70% 22. Transportation Services 23. RoadwayMaintenance 11,097, 177 5, 930, 762 13, 069, 905 1, 972, 728 17.78% 24. Winter Control 1, 912,992 1, 591, 385 1, 993, 375 80, 383 4. 20% 391, 842 188, 777 529,431 25. Environmental Services 26. Water System 137, 589 35. 11% 27. Solid Waste Management 2, 445, 625 1, 812, 652 2, 682, 917 237,292 9.70% 28. Parks, Recreation and Cemeteries 1, 529, 769 968, 125 1,642, 046 112,277 7.34% 29. Planning and Development 422, 171 409, 849 406, 534 -15,638 -3.70% 30. TOTAL Expense 28, 560,078 18,427, 740 31, 568,201 3, 008, 123 10.53% 31. TO BE RAISEDBY TAXATION 18, 586, 507 -4, 469, 670 19, 173, 442 586, 934 3. 16% IMPACTON TAXPAYER: BASEDONAVERAGEPHASE-INASSESSMENT THETOWNSHIP'SSHAREOF THETAX BILLONA $255,898 PROPERPTWILLINCREASE2.0%WHICHEQUALS$29.97 Page 126 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft General Government Detail 1. GENERALMUNICIPALACTIVITY 2. Revenue 3. Taxation - Supplementary & PIL 4. 5. 2017-2018 Budget Actuals 2017 Budget 24-0ct-17 2018 Budget $ $ Variance $ % 187, 750 18, 628, 582 187, 000 -750 -0. 40% Government Grants 1, 482, 900 1, 112, 175 1, 480, 900 -2, 000 -0. 13% Investment Income 251, 000 82, 655 260, 000 9, 000 3. 59% 6. Penalties and interest on taxes 360, 000 308, 306 365, 000 5, 000 1.39% 7. Other 8. Total Revenue 9. Expense 0 35, 264 0 0 0. 00% 2, 281,650 20, 166, 982 2, 292, 900 11, 250 0. 49% 0 0 0 0. 00% 1, 815, 487 1,982, 755 189, 836 10.59% 10. Operations 11. Transfer to Reserves 1, 792, 919 12. Total Expense 1, 792, 919 1, 815, 487 1, 982, 755 189, 836 10. 59% 13. TOTAL GENERAL MUNCIPAL ACTIVITY -488,731 -18, 351, 495 -310, 145 178, 586 -36. 54% 14. COUNCIL 15. Revenue 16. Grants from Other Municipalities 14,000 14, 000 0 0. 00% 17. Transfer from Reserves 5, 000 22, 800 17, 800 356. 00% 18. Total Revenue 19,000 36, 800 17, 800 93. 68% 159, 336 4, 449 2. 87% 19. Expense 20. Remuneration 154, 887 109, 409 21. Benefits 3, 476 3, 044 4, 450 974 28. 04% 22. Memberships, Training and ravel 34,000 27, 398 36, 250 2, 250 6. 62% 23. Communications 12, 613 8, 115 12, 371 -242 -1. 92% 24. Council Operations 23, 964 18, 095 23, 216 -748 -3. 12% 25. Grants 247,000 118, 677 176, 800 -70, 200 -28. 42% 0 0 12, 000 12, 000 100. 00% 26. Transfer to Capital 27. Transfer to Reserves 10, 000 10,000 10, 000 0 0. 00% 28. Total Expense 485, 940 294, 738 434, 423 -51, 517 -10. 60% 29. TOTAL COUNCIL 466, 940 294, 738 397, 623 -69,317 -14.84% 32. Transferfrom Reserves 71, 110 71, 110 100.00% 33. Total Revenue 71, 110 71, 110 100. 00% 30. ELECTIONS 31. Revenue 34. Expense 35. Remuneration 0 0 29, 484 29, 484 100.00% 36. Benefits 0 0 3,477 3, 477 100. 00% 37. Memberships, Training and Travel 0 0 5, 000 5, 000 100.00% 38. Communications 0 0 2, 649 2, 649 100.00% 39. Elections Operations 0 0 55, 500 55, 500 100. 00% 40. Transfer to Reserves 25, 000 25, 000 0 41. Total Expense 25, 000 25, 000 96, 110 42. TOTAL ELECTIONS 25, 000 25, 000 25, 000 -25, 000 -100. 00% 71, 110 284. 44% 0. 00% Page 127 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft General Government Detail 2017-2018Budget Actuals 2017 Budget 24-0ct-17 2018 Budget $ $ Variance $ % 43. CORPORATE SERVICES 44. Revenue 45. User Charges 11, 950 11, 748 24, 712 12, 762 106. 79% 46. Licenses, Permits and Rents 1, 600 1, 229 1, 200 -400 -25. 00% 47. Government Grants 0 0 0 0 0. 00% 48. Other 0 0 0 0 0. 00% 49. Transfer from Reserves 62, 000 24, 677 10, 000 -52, 000 -83.87% 50. Total Revenue 75, 550 37, 654 35, 912 -39, 638 -52. 47% 52. Remuneration 664, 042 510, 403 740, 411 76, 369 11. 50% 53. Benefits 214,339 149, 036 238, 120 23, 781 11. 09% 0 0 0 0 0. 00% 55. Memberships, Training and Travel 23, 450 17,961 27, 700 4, 250 18. 12% 56. Communications 45, 936 37, 552 45, 565 -370 -0. 81% 57. Professional and Consulting Fees 68, 650 44, 719 84, 250 15, 600 22. 72% 58. Administrative Operations 105, 794 82,492 130, 246 24, 452 23. 11% 51. Expense 54. Inter Departmental Transfer 59 Transfer to Capital 50, 000 24, 677 10, 000 -40, 000 -80. 00% 60. Total Expense 1, 172, 211 866, 840 1, 276, 292 104,081 8.88% 61. TOTAL CORPORATESERVICES 1, 096, 661 829, 187 1, 240, 380 143, 719 13. 11% 208, 693 177,403 215, 276 6, 583 3. 15% 0 0 0 0 0. 00% 25, 000 6, 128 91, 000 66, 000 264. 00% 233, 693 183, 531 306, 276 72, 583 31. 06% 0 3, 617 2, 658 2, 658 100. 00% 62. ADMINISTRATIVE FACILITIES 63. Revenue 64. Facilities Revenue 65. Donations 66 Transfer from Reserves Total Revenue 67. Expense 68. Remuneration 69. Inter Departmental Transfer 300 844 1, 000 700 233.33% 2, 500 3, 610 5, 774 3, 274 130. 96% 71. Facilities Operating Costs 168,487 94, 051 173, 725 5, 238 3. 11% 72 Transfer to Capital 25, 000 6, 128 91,000 66, 000 264. 00% 73. Transfer to Reserves 98, 291 6, 247 94, 637 -3, 654 -3. 72% 74. Total Expense 294, 578 114, 497 368, 794 74, 216 25. 19% 75. TOTAL ADMINISTRATIVE FACILITIES 60, 885 -69, 034 62, 518 1,633 2. 68% 1, 160, 754 -17, 271, 603 1,415, 376 254, 622 21. 94% 70. Professional and Consulting Fees 76 Total General Government Explanation of SignificantVariances Line 11 In year Asset Investment Reserve (AIR) contribution Line 25 Reduced Council Grants Line 45 Adjusted OPP Building -Administrative Charges Line 52/53 Payroll Clerk partialallocation,AnnualizeDep. Clerk position.Allowanceforimpact Line 57 Consultant - compensation review Line 58 Computer/Equipment replacement Page 128 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Protection to Persons and Property Detail 2017-2018Budget Actuals 24-0ct-17 2017 Budget 2018 Budget Variance $ $ 1. FIRE 2. Revenue 3. User Charges 4. 5. 6. Transfer from Reserves 7. Total Revenue 8. Expense 9. Remuneration % 69, 500 17,689 74, 500 5, 000 7. 19% Grants from Other Municipalities 0 0 0 0 0. 00% Other 0 0 0 0 0. 00% 638, 233 279, 562 1, 588, 000 -50, 233 -3. 07% 1, 707, 733 297, 251 1, 662, 500 -45, 233 -2. 65% 514, 677 66, 522 14. 84% , 448, 154 352, 834 10. Benefits 65, 667 52, 855 74, 873 9, 206 14.02% 11. Memberships, Training and Travel 11, 200 7, 548 46, 800 35, 600 317. 86% 12. Communications & Public Education 73, 503 53, 722 73, 965 462 0. 63% 13. Professional and Consulting Fees 2, 500 581 600 -1, 900 -76. 00% 14. Fire Operations 214, 648 197, 622 248, 141 33, 493 15.60% 15. Transfer to Capital 1, 710,233 354, 944 1, 590, 400 -119, 833 -7. 01% 16. Transfer to Reserves 414, 500 416, 269 414, 500 0 0. 00% 17. Total Expense 2, 940, 405 1, 436, 374 2, 963, 956 23, 551 0. 80% 18. TOTAL FIRE 1, 232, 672 1, 139, 123 1, 301, 456 68,784 5.58% 19. FIRE FACILITIES 20. Expense 21. Facilities Operating Costs 143, 767 105, 952 140,597 -3, 171 -2. 21% 22. Total Expense 143, 767 105, 952 140, 597 -3, 171 -2. 21% 23. TOTAL FIRE FACILITIES 143, 767 105,952 140, 597 26. 911 Operations 9, 000 8,667 9, 000 0. 00% 27. Total Expense 9, 000 8, 667 9, 000 0. 00% 28. TOTAL 911 SERVICE 9,000 8, 667 9, 000 0. 00% 1, 385, 440 1, 253, 742 1, 451, 053 . 3, 171 . 2.21% 24. 911 SERVICE 25. Expense 29. TOTAL FIRE 65, 613 Explanation of Significant Varia nces Line 6 WageStabilizationtransferfor minimum wage impacttransition Line 9 Partial allocation of Mechanic & Payroll Clerk, potential impact of minimum wage Line 11 PTSDand Driver CertificationTraining Line 14 Equipment under $5,000 4. 74% Page 129 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Protection to Persons and Property Detail 2017 Budget 1. POLICE 2. Revenue 3. User Charges 4. Government Grants 5. Transfer from Reserves 6. Total Revenue 2017-2018 Budget Actuals 24-0ct-17 2018 Budget $ $ Variance $ % 10, 500 11, 570 10, 500 0 0. 00% 0 6, 746 0 0 0. 00% 3, 000 0 53, 000 50, 000 1666.67% 13, 500 18,316 63, 500 50, 000 370.37% 7. Expense 8. Remuneration 1, 200 0 1, 200 0 0. 00% 9. Memberships, Training and Travel 1, 700 75 1, 700 0 0. 00% 10. Communications 1, 814 1, 111 1, 706 -108 -5. 95% 11. Police Operations 3, 004,804 2, 243, 043 3, 020, 851 16, 047 0. 53% 12. Total Expense 3, 009, 518 2, 244, 230 3, 025, 457 15, 939 0. 53% 13. TOTAL POLICE 2, 996, 018 2, 225, 914 2, 961, 957 -34, 061 -1. 14% 16. Government Grants 13, 200 8, 895 13, 200 0. 00% 17. Total Revenue 13, 200 8, 895 13, 200 0. 00% 19. Ride Operations 13, 200 8, 609 13, 200 0. 00% 20. Total Expense 13, 200 8, 609 13, 200 14. RIDE PROGRAM 15. Revenue 18. Expense 21. TOTAL RIDE PROGRAM 22. Total Police 0. 00% -286 100. 00% 2, 996, 018 2, 225, 628 2, 961, 957 1, 530 1, 500 1, 700 170 11. 11% 26. Conservation Authority Transfers 218, 862 232, 463 223, 231 4, 369 2. 00% 27. Total Expense 220, 392 233, 963 224, 931 4, 539 2. 06% 28. TOTAL CONSERVATION AUTHORITIES 220,392 233, 963 224,931 4, 539 2. 06% -34, 061 . 1.14% 23. CONSERVATION AUTHORITIES 24. Expense 25. Remuneration Explanation of SignificantVariances Line 5 Transfer from Policing Cost reserve Line 11 OPP contract Page 130 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Protection to Persons and Property Detail 2017-2018 Budget Actuals 2017 Budget 24-0ct-17 $ $ 2018 Budget Variance $ % 1. PROTECTIVE INSPECTIONS AND CONTROL 2. Revenue 3. User Charges 5, 625 5, 331 5, 625 0 0. 00% 4. Licenses, Permits and Rents 54, 090 51, 938 52, 000 -2, 090 -3. 86% 5. Government Grants 21, 000 4, 241 21, 000 0 0. 00% 6. Other 2, 065 0 0 -2, 065 -100.00% 7. Total Revenue 82, 780 61, 510 78, 625 -4, 155 -5. 02% 8. Expense 9. Inter Departmental Transfer 0 0 0 0 0. 00% 10. Memberships, Training and Travel 12, 800 8, 659 12, 800 0 0. 00% 11. Communications 3, 125 2, 482 3, 065 -60 -1. 92% 12. Professional and Consulting Fees 4, 000 4, 328 4, 000 0 0. 00% 13. Protective Operations 96, 442 60, 125 94, 346 -2, 096 -2. 17% 14. Transfer to Reserves 0 0 0 0 0. 00% 15. Total Expense 116,367 75, 595 114, 211 -2, 156 -1. 85% 16. TOTAL PROTECTIVE INSPECTIONS AND CONTROL 33, 587 14, 084 35, 586 1,999 5.95% 19. Transfer from Reserves 0 0. 00% 20. Total Revenue 0 100. 00% 17. EMERGENCY MANAGEMENT 18. Revenue 21. Expense 22. Remuneration 400 28 400 0 0. 00% 23. Memberships, Training and Travel 200 0 200 0 0. 00% 24. Communications 651 393 450 -201 -30. 86% 25. Emg Management Operations 700 22 700 0 0. 00% 26. Total Expense 1, 951 444 1, 750 -201 -10.30% 27. TOTAL EMERGENCY MANAGEMENT 1, 951 444 1,750 -201 -10. 30% Explanation of SignificantVariances Page 131 of 151 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Protection to Persons and Property Detail Actuals 2017 Budget 2017-2018 Budget 24-0ct-17 2018 Budget $ $ Variance $ % 1. BUILDING 2. Revenue 3. User Charges 12, 000 9, 482 12, 000 0 0. 00% 4. Licenses, Permits and Rents 371,200 400, 146 386,200 15, 000 4. 04% 5. Government Grants 0000 6. Other 7. Transfer from Reserves 119, 110 Total Revenue 512, 310 264, 193 87, 534 8. Expense 9. Remuneration 10. Benefits 11. Inter Departmental Transfer 10, 000 2, 544 0. 00% 10, 000 0 0. 00% 28, 354 160, 719 41, 609 34. 93% 440,526 568, 919 56, 609 11. 05% 140, 481 273, 529 9, 336 3. 53% 51, 371 92, 521 4, 987 5. 70% 0 0 0 0 0. 00% 12. Memberships, Training and Travel 10,600 5, 505 12, 300 1, 700 16. 04% 13. Communications 5, 330 2,423 5, 372 42 0. 78% 14. Professional and Consulting Fees 15, 000 534 15, 000 0 0. 00% 15. Building Operations 73, 654 28, 299 74, 198 544 0. 74% 16. Transfer to Capital 35, 000 28, 354 75, 000 40, 000 114. 29% 17. Transfer to Reserves 21, 000 21, 000 21, 000 0 0. 00% 18. Total Expense 512, 310 277, 968 568, 919 56, 609 11. 05% 0 -222. 29% 19. TOTAL BUILDING -162, 558 20. CIVIC NUMBERS 21. Revenue 22. User Charges 2, 600 2, 850 2, 600 0. 00% 23. Total Revenue 2, 600 2, 850 2, 600 0.00% 25. Remuneration 14, 995 11,591 15, 295 26. Benefits 5, 200 3, 900 27. Civic Numbers Operations 2, 750 2, 335 28. Total Expense 22, 945 29. TOTAL CIVIC NUMBERS 30. TOTAL BUILDING 24. Expense 31. Total Protection to Persons and Property Detail 300 2. 00% 5, 304 104 2. 00% 3, 000 250 9. 09% 17, 826 23, 599 654 2. 85% 20,345 14, 976 20, 999 654 3. 21% 20, 346 -147,582 20,999 653 3. 21% 4, 657, 733 3, 580, 279 4, 696, 276 38, 543 0. 83% Explanation of SignificantVariances Line 4 Projected building permit revenues 10 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Transportation Services Detail 2017-2018 Budget Actuals 24-0ct-17 2017 Budget 2018 Budget Variance $ % 1. ROADS 2. Revenue 3. User Charges 31, 000 14, 350 10, 000 -21,000 4. Licenses. Permits and Rents 58, 844 44, 443 54, 000 -4, 844 -8.23% 5. Government Grants 222, 568 185, 473 317, 243 94,675 42. 54% 6. Grants from Other Municipalities 565, 025 0 489, 940 -75, 085 -13.29% 7. Other 4, 000 15, 264 0 -4, 000 -100.00% Transfer from Reserve 2, 095, 426 267, 009 3, 908,728 1, 813, 302 86.54% Total Revenue 2, 976, 863 526, 539 4, 779, 911 1,803,048 60.57% 1, 176, 602 910, 097 1, 327, 929 151, 327 12. 86% 11. Benefits 401, 002 422, 030 457, 102 56, 100 13. 99% 12. Inter Departmental Transfer -782, 312 -602,735 -737, 681 44, 631 -5. 71% 13. Memberships, Training and Travel 41, 500 31, 314 41, 500 0 0. 00% 14. Communications 58, 166 32, 179 55, 814 -2, 351 -4. 04% 47, 000 2, 085 22, 000 -25, 000 -53. 19% 16. Roads Operations* (see details below) 2, 601, 363 1, 843, 153 2, 626, 520 25, 156 0. 97% 17. Transferto Capital 7, 019,929 2, 663, 555 8, 839, 942 1,820,013 25. 93% 533, 929 629, 088 436, 780 -97, 149 -18.20% 8. 9. Expense 10. Remuneration 15. Professional and Consulting Fees -67. 74% 18. Transfer to Reserves 19. Total Expense 11,097, 179 5, 930, 764 13, 069, 905 1,972, 726 17.78% 20. TOTAL ROADS 8, 120,316 5, 404, 225 8,289, 994 169, 678 2.09% 21. WINTERCONTROL 22. Expense 23. Remuneration 387,423 242,405 388,482 1, 059 0.27% 24. Benefits 130,618 0 126, 947 -3, 671 -2.81% 25. Inter Departmental Transfer 527, 105 378, 584 525, 100 -2, 005 -0.38% 26. Winter Control Operations 867, 846 970, 396 952, 846 85, 000 9.79% 27. Transfer to Capital 0 0 0 0 0.00% 28. Total Expense 1, 912, 992 1, 591, 385 1, 993, 375 80, 383 4.20% 29. TOTALWINTERCONTROL 1,912,992 1, 591,385 1,993,375 80, 383 4. 20% 30. Total Transportation Services 10,033,308 6,995, 610 10,283,369 250, 061 2.49% 31. IRoads Operations Breakdown rTD Actual 2017-2018 Budget 2017 Budget 24-0ct-17 2018 Budget $ $ $ Variance $ % 32. IMaintenance - Structures 17,390 17, 682 20, 011 2, 621 33. IRoadside Maintenance 395,500 328, 311 422, 500 27, 000 6.83% I 34. IHardtop Maintenance 341, 000 155, 804 336, 000 -5, 000 -1.47% I 35. ILoose Top Maintenance 226, 000 342,448 264, 000 38, 000 16.81%| 36. [Safety Devices 310,500 215, 812 302, 000 -8, 500 -2.74% I 37. IStreet Lights 83,000 26,681 55, 000 -28,000 -33.73% I 38. IOverhead 1,227,973 756,416 1, 227, 009 -965 -0.08% I 39. TOTAL ROADS MAINTENANCE 2, 601,363 1,843, 153 2, 626, 520 25, 156 0.97% I 15.07%| Explanation of Significant Variances Line 5 OCIF increase |Line6 CityArterial Fundingended2017, ForecastedCountyFGT LightEquipmentOperator. Partialallocationof Mechanicand Payroll Clerk. iLine 10/11 Reduced Student Co-op term Line 15 Reduced Consulting Fees - bridges Line 17 2017 capital carryovers and expanded linearassets Line 29 5 year average Line 16/33 Increased drainage/catch basin, reduced mowing/weed spraying Line 16/34 Increased shoulders, reduced sweeping and pavement preservation Line 16/35 Increasedwashouts and resurfacing Line 16/36 Sign retro-reflectivity inventory, reduced street signs Line 16/37 Reduced Hydro on streetlights Line 16/38 Reduced PW Yards - equipment maintenance Page 132 of 151 Page 133 of 151 11 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Environmental Services Detail 1. WATER SYSTEM 2. Revenue 3. User Charges 2017-2018 Budget Actuals 2017 Budget 24-0ct-17 $ $ 369, 442 244, 756 377, 031 7, 589 2. 05% 2,400 0 0. 00% 2018 Budget Variance $ % 4. Licenses, Permits and Rents 2, 400 2,000 5. Government Grants 0 0 00 0. 00% 6. Other 0 0 00 0. 00% 7. Transfer from Reserves 20,000 0 150,000 130,000 650.00% 8. Total Revenue 391, 842 246, 756 529, 431 137, 589 35. 11% 9. Expense 10. Remuneration 3, 030 721 1, 447 -1, 583 -52. 24% 11. Inter Departmental Transfer 500 243 500 0 0. 00% 12. Communications 4,420 2, 873 4, 523 103 2. 32% 13. Professional and Consulting Fees 151, 000 116, 154 174, 000 23, 000 15. 23% 14. Water System Operations 77, 670 58, 949 69, 945 -7, 725 -9. 95% 15. Transfer to Reserves 135, 222 9, 838 129, 016 -6, 206 -4.59% 16. Transfer to Capital 20, 000 0 150, 000 130, 000 650. 00% 17. Total Expense 391, 842 188, 777 529, 431 7,589 1. 94% 18. TOTAL WATER SYSTEM 19. SOLID WASTE AND FACILITIES MANAGEMENT 20. Revenue -57, 978 0. 00% 21. User Charges 313,992 191,825 345, 611 22. Government Grants 131, 000 119, 861 23. Transfer from Reserves 161, 641 56, 966 24. Total Revenue 606, 633 25. Expense 26. Remuneration 27. Benefits 28. Inter Departmental Transfer 31,619 10.07% 216, 676 85, 676 65. 40% 308, 000 146, 359 90. 55% 368, 652 870,287 263, 654 43. 46% 276, 185 314, 185 247, 397 -28,788 -10.42% 95, 527 105,568 83, 604 -11, 923 -12. 48% 64, 500 18, 169 69, 000 4,500 6. 98% 1,412 3, 300 0 0. 00% 29. Memberships, Training and Travel 3, 300 30. Communications 24, 647 10, 262 23, 904 -743 -3. 01% 31. Professional and Consulting Fees 106, 500 47, 217 116, 000 9, 500 8. 92% 32. Solid Waste Management Operations 1, 673, 325 1, 210, 745 1, 780, 712 107, 387 6. 42% 33. Transfer to Capital 161, 641 56, 966 319, 000 157, 359 97. 35% 34. Transfer to Reserves 40, 000 48, 129 40, 000 0 0. 00% 35. Total Expense 2, 445, 625 1,812,652 2, 682, 917 237, 292 9. 70% 36. TOTAL SOLID WASTE MANAGEMENT 1, 838, 992 1, 444, 000 1, 812, 630 -26,361 -1.43% 37. Total Environmental Services 1,838,992 1, 386, 022 1, 812, 630 -26, 361 -1. 43% Explanation of SignificantVariances Line 21 Portland Tipping fees and KARC processing revenues Line 22 Provincial Recyclingfunding Line 32 Recycling/Garbage contracts 2% increase, enhanced summer recycling service, KARC processingfees, garbagetruck rental Page 134 of 151 12 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Parks, Recreation and Cemeteries Detail 2017-2018Budget Actuals 24-0ct-17 2017 Budget 2018 Budget Variance $ $ % PARKS AND RECREATION PROGRAMS 2. Revenue 3. User Charges 39,760 50, 728 53, 500 13, 740 34. 56% 4. Government Grants 6, 500 28, 424 7, 000 500 7. 69% 5. Donations 4, 500 7, 472 6,000 1, 500 33.33% 6. Other 0 7, 000 0 0 0.00% 7. Transfers From Reserves/Reserve Funds 0 0 0 0 0.00% 8. Total Revenue 50, 760 93,623 66, 500 15, 740 31.01% 9. Expense 10. Remuneration 137, 410 130,402 161,353 23,943 17.42% 11. Benefits 19,960 21,294 22,572 2,612 13. 09% 12. Inter Departmental Transfer 6, 500 4,549 6,500 0 0.00% 13. Memberships, Training and Travel 8,200 7, 548 9,900 1, 700 20. 73% 14. Communications 13,850 10, 889 14,665 815 5. 88% 15. Professional and Consulting Fees 16. Parks and Recreation Programs - Operations 17. 200 26 0 -200 0. 00% 65,954 81,847 62, 104 -3, 850 -5. 84% Grants 0 0 0 0 0. 00% 18. Transferto Capital 0 0 0 0 0. 00% 19. Transfer to Reserves 0 0 0 0 0. 00% 20. Total Expense 252,074 256,555 277, 094 25, 020 9.93% 21. TOTAL PARKS AND RECREATION PROGRAMS 201,314 162, 932 210,594 9,280 4. 61% 22. PARKS AND RECREATION FACILITIES 23. BUILDINGS 24. Revenue 25. User Charges 2,000 4,702 1,500 -500 -25. 00% 26. Licenses, Permits and Rents 8,950 11,652 8,950 0 0.00% 27. Government Grants 77, 500 85,500 0 -77,500 -100.00% 28. Grants from Other Municipalities 0 0 29. Donations/Contributions 15, 000 27,061 4,000 -11,000 -73.33% 30. Transfer from Reserves 564,833 111,016 694,239 129,406 22.91% 31. Total Revenue 668, 283 239, 931 708,689 40,406 6. 05% 32. Expense 33. Remuneration 0 8, 228 6,000 6,000 100. 00% 34. Benefits 0 0 4,601 4,601 100.00% 35. Inter Departmental Transfer 11, 300 8, 416 5, 500 -5, 800 -51. 33% 36. Communications 37. Professional and Consulting Fees 38. 00 0. 00% 786 517 810 24 3.09% 7,600 916 6, 000 -1, 600 -21.05% Building Operations 172, 357 126,913 189, 095 16, 738 9. 71% 39. Transferto Capital 667, 333 217,004 698,239 30, 906 4. 63% 40. Total Expense 859, 376 361, 994 910,245 50, 869 5.92% 41. TOTAL BUILDINGS 191, 093 122, 064 201, 556 10,463 5.48% Page 135 of 151 13 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Parks, Recreation and Cemeteries Detail 2017-2018Budget Actuals 24-0ct-17 2017 Budget 2018 Budget Variance $ 42. PARKS 43. Revenue 44. User Charges 45. Licenses, Permits and Rents 46. 47. $ % 1,000 925 1, 000 0 0.00% 500 899 500 0 0.00% Government Grants 0 0 0 0 0.00% Donations/Contributions 0 0 0 0 0. 00% 48. Other 0 0 0 0 0. 00% 49. Transfer from Reserves 112,574 69, 598 121,000 8,426 7. 48% 50. Total Revenue 114,074 71,421 122, 500 8, 426 7. 39% 51. Expense 52. Remuneration 0 37, 097 32, 000 32, 000 100.00% 53. Benefits 0 0 7, 889 7, 889 100.00% 54. Inter Departmental Transfer 13, 000 29,713 27, 500 14, 500 111. 54% 55. Professional and Consulting Fees 8, 000 611 5,200 -2, 800 -35. 00% 56. Parks Operations 118,576 85, 341 113,529 -5, 047 -4.26% 57. Transfer to Capital 132, 574 69, 598 121,000 -11,574 -8. 73% 58. Total Expense 272, 150 222,360 307, 118 34, 968 12.85% 59. TOTAL PARKS 158, 076 150,938 184, 618 26, 542 16. 79% 60. ARENA 61. Revenue 62. User Charges 63. Transfer from Reserves 100.00% 64. Total Revenue 100.00% 65. Expense 66. Remuneration 1,200 400 1, 200 0 0.00% 67. Transfer to Others 73, 354 73,354 75, 000 1, 646 2.24% 68. Transfer to Reserves 0 0 0 0 0. 00% 69. Total Expense 74,554 73, 754 76,200 1,646 2.21% 70. TOTAL ARENA 74,554 73,754 76,200 1, 646 2. 21% 71. TOTAL PARKS AND RECREATION FACILITIES 423, 723 346, 756 462, 374 38,651 9. 12% 72. TOTAL PARKSAND RECREATION 625,037 509,688 672, 968 47, 931 7. 67% 73. CEMETERIES 74. Revenue 75. User Charges 36,000 33, 066 36, 000 0 0.00% 76. Investment Income 0 32 0 0 100.00% 77. Donations 0 0 0 0 100.00% 78. Transfer From Reserves 0 0 0 0 100.00% 79. Total Revenue 36, 000 33,098 36, 000 0 0. 00% 80. Expense 81. Cemetery Operations 71, 615 53, 462 71, 389 -226 -0. 32% 82. Transfer to Capital 0 0 0 0 100.00% 83. Transfer to Reserves 0 0 0 0 100.00% 84. Total Expense 71, 615 53, 462 71,389 -226 -0.32% 85. TOTAL CEMETERIES 35,615 20, 364 35,389 -226 -0. 63% 86 Total Parks, Recreation and Cemeteries 660,652 530,052 708,357 47,705 7. 22% . 0.00% Explanation of SignificantVariances Line 3 Summer programs registrations Line 10 Additional summerstaffingand impactof minimum wage Line 33/34, 52/53 Redistribution of existing wages from Solid Waste Line 38 Point field - reseed & top dressing, Glendower - parking lot expansion expansion Page 136 of 151 14 TOWNSHIP OF SOUTH FRONTENAC 2018 Budget-Draft Development Services 2017-2018Budget Actuals 24-0ct-17 2017 Budget 2018 Budget Variance $ $ % 109, 100 -3, 000 1. Development Services 2. Revenue 3. User Charges 4. Government Grants 00 00 0. 00% 5. Grants from Other Municipalities 00 00 0. 00% 6. Transfer from Reserves 75, 000 25, 000 40, 000 -35, 000 -46. 67% 7. Total Revenue 187, 100 99, 876 149, 100 -38, 000 -20. 31% 8. Expense 9. Remuneration 199, 213 149, 157 205, 154 5, 941 2. 98% 10. Benefits 63, 739 50, 669 65, 103 1, 365 2. 14% 11. Inter Departmental Transfer 0 0 0 0 0. 00% 12. Memberships, Training and Travel 10, 535 3, 921 13, 200 2, 665 25.30% 13. Communications 6, 707 4, 740 6,483 -224 -3. 33% 14. Professional and Consulting Fees 64, 000 162, 929 34, 000 -30, 000 -46. 88% 15. Planning Operations 77, 978 38, 432 42, 593 -35, 385 -45. 38% 16. Transfer to Capital 0 0 40,000 40, 000 100. 00% 17. Transfer to Reserves 0 0 0 0 0. 00% 18. Total Expense 422, 171 409,849 406, 534 -15, 638 -3. 70% 19. TOTAL Planning and Development 235, 071 309, 973 257, 434 22, 362 9. 51% 112, 100 74, 876 Explanation of Significant Variances Line 15 Source Water Protection risk mgmt Line 11/15 Heritage Committee -2. 68% Page 137 of 151 15 TOWNSHIP OF SOUTH FRONTENAC 2018 Draft Budget - November 7, 2017 Summary of Capital Changes From final submissions of October 17 & 241 th Removed -40,000 -5,000 -5,000 -10, 000 Cartegraphe Upgrade Gerald Ball Park - Temporary Fencingfor Dog Park Town Hall - Council Chamber Lighting Town Hall - Server Room Air Conditioning Adjusted Values Mechanic's Truck from $175, 000 to $100, 000 Centennial Dog Park - Permanent Fencing $5, 000 to $10, 000 -75, 000 5, 000 Total Change -130,000 Source Changes LEDStreetlights - 3 New Town Hall - Front Door Firehall Equipment Crow Lake Site - Background Well WaterTank (replace 23903-2011 ) Proposed Revised Taxation Taxation Facilities Taxation Taxation Infrastructure Facilities Taxation Landfill Closure Rolling-Roads Page 138 of 151 16 2018 CAPITALBUDGET - DRAFT PROJECT TOTAL 2018 BUDGETED YEAR(S) PROJECT EXPENDfTURE PROPOSED FINANCING TAXLEVY RESERVES OTHER GENERALGOVERNMENT Corporate Services New Projects Ipad replacements (15-Council/COA) Total - Corporate Services 2018 12, 000 12, 000 12, 000 12,000 12, 000 12, 000 Election 2017/2018 120, 000 120,000 75, 000 75,000 75, 000 75, 000 Building 2018 2018 2018 2018 2018 585, 000 45, 000 7, 500 9, 500 5, 400 585, 000 45,000 7, 500 9,500 5, 400 585, 000 45, 000 Rolling - Fire Rolling - Fire PROTECTIVESERVICES Building New Projects Municipal PermitSoftware Sub-total Fire New Projects Self-contained Breathing Apparatus (SCBA) replacement Chiefs vehicle (F043-2014 with 250, 000 kms) Portable Pump (Station 3-replacement) Decontamination Tent - New Forceable Entry Door Simulator - New New Firehall Equipment (Appliance s/Furniture/Electronics) 2018 Sub-total Total - Protection Services 7,500 9, 500 5, 400 15, 000 15, 000 15, 000 667, 400 787, 400 667, 400 37, 400 37, 400 50. 000 8, 000 40, 000 100, 000 250, 000 30, 000 30.000 65, 000 40,000 50, 000 8, 000 40, 000 100,000 250, 000 30, 000 30, 000 65, 000 40, 000 742, 400 630,000 705, 000 TRANSPORTATIONDEPARTMENT New Projects Transportation Master Plan Pro Fuel Hardware/Software Upgrade-Keeley 1,2 Ton Truck-replace F50 (2011) Mechanic's Truck F25 ( 1994) Tandem Truck - replace F27 (2002) Water Tank (replace 23903-2011) Perkins Dump Box-New-to use for Parks 3/4 Ton Truck-replace F52 (2011) LED Streetlights - 3 New 2018 2018 2018 2018 2018 2018 2018 2018 2018 50, 000 Dev Charges 40, 000 100,000 250, 000 30, 000 Rolling - Roads 8, 000 Rolling - Roads Rolling - Roads Rolling - Roads 30, 000 65,000 40, 000 Rolling - Roads Infrastructure Dev Chgs 300, 000 Linear Asset Construction-Villages/Local Roads/Arterial Roads(separate Listing) 5, 775, 000 4, 086, 031 881,786 807, 183 6, 388,000 6, 388,000 4, 124, 031 1, 456, 786 807, 183 2018 2018/2019 80, 000 100, 000 180,000 80, 000 50, 000 130,000 2018 2018 2018 250, 000 11, 000 8, 000 250. 000 11. 000 8. 000 11,000 269, 000 449, 000 269,000 399,000 11,000 11,000 '"'° .'. "^ Total SYDENHAMWATER Water Hauling Station WaterMeter Replacement Total ENVIRONMENTALSERVICES Sanitation-Disposal Loughborough Site - Finish partial capping Ph 1 Salem Site - Environmental Study Crow Lake Site - Background Well Sub-total Total FGT 300, 000 City281,786re:2016/17 OCIF 317,243 County FGT 489,940 80, 000 50, 000 130,000 Water 250, 000 Landfill Closure 8, 000 Landfill Closure 258, 000 388, 000 Water Page 139 of 151 17 2018 CAPITALBUDGET - DRAFT PROJECT TOTAL 201SBUDGETED YEARfS) PROJECT EXPENDrrURE PROPOSEDFINANCING TAXLEVY RESERVES OTHER TOWNSHIPFACILITIESMANAGEMENT New Projects Energy Retrofits OPP Station - Generator 2018-2020 2018 75, 000 80, 000 25, 000 80, 000 25, 000 80, 000 Federal Gas Tax Town Hall - Front Door Replacement (Accessibility) Verona Medical Centre - Main entrance step 2018 6, 000 6,000 6, 000 Facilities repairs (BCA) 2018 5, 000 5, 000 5, 000 Facilities Burridge - Stn 2 - Repair Rear Metal Roof (BCA) Hartington - Stn 4 - Rear Exit Handrail (BCA) 2018 2018 10,000 5, 000 10, 000 5,000 10,000 5, 000 Facilities 2018 10, 000 10, 000 10, 000 Facilities 2018 2014-2018 _ 2018 8, 000 1, 975, 000 10, 000 2, 184, 000 8, 000 250, 000 10, 000 409, 000 8, 000 250, 000 10, 000 409, 000 Facilities 2018 2018 2018-2022 35, 000 10, 000 75, 000 35, 000 10,000 15, 000 35, 000 10, 000 15, 000 Parkland 2018 15, 000 15,000 15, 000 Parkland Museum - Facia and Eavestrough replacement 2018 5, 000 5, 000 5, 000 Vertical - Facilities Gilmour Point - Washrooms/Change Rooms 2017-2019 420, 000 150,000 150, 000 Parkland 50, 000, FGT 100,000 Point Park - Tennis Court Fencing & Netting 2018 2018 10, 000 5, 000 10, 000 5, 000 10, 000 5, 000 Parkland Parkland 2018 5, 000 5, 000 5, 000 Parkland 2017-2018 80,000 50, 000 50,000 Parkland 2018 20,000 20, 000 20,000 Parkland 2018 20,000 20, 000 20,000 Parkland 2018 6,000 6, 000 6,000 Parkland Policing Facilities Hartington - Stn 4 - Remove PortableTraining Room Hartington - Stn 4 - Replace Tanks and Fuel Lines Perth Rd - Stn 6-New Firehall (2018-siteworks) Burnt Hills - Stn 9 - Soffit & Facia Upgrades _ _ Total RECREATION New Projects Land Acquisition - Boat Launch Shipyards - Dock Improvements Boat Launch Upgrades - Various Park Gates - Accessible Entrances (Point/Centennial/Gilmour/Davison) Point Park - Paint Bunker & Pavillion Point Park - Replace Concrete Ramp (Baseball Diamond Washrooms - (BOA)) FermoyHall- BuildingUpgrades-Structural Integrity - Walls/Chimney/Foundation Bradshaw School House - Accessible Entrance/Restore Foundation Glendower Hall - Playground Equipment (based on replacement plan) Wilmer Ball Park - Pump/Storage Building Wall Repair Bowes Park - Reshingle Pavillion Gerald Ball Park - Resurface Tennis Court & 1 New Court Gerald Ball Park - Install Outdoor Power for Events Facilities Facilities Parkland Parkland 2018 5, 000 5, 000 5,000 Parkland 2018 10, 000 10, 000 10, 000 Parkland 2018 5, 000 5, 000 5,000 Parkland Centennial Park - Dog Park- Fencing Centennial Park - Splash Pad Feasibility Study Centennial Park - Skateboard Park Feasibility Study 2018 2018 10, 000 5, 000 10,000 5, 000 10, 000 5, 000 Parkland Parkland 2018 5, 000 5, 000 5, 000 Parkland Centennial Park - Install Outdoor Power for Events 2018 5, 000 5, 000 5, 000 Parkland 751, 000 391, 000 391, 000 40, 000 40, 000 40, 000 40, 000 0 40, 000 40, 000 0 10, 611, 400 8, 381, 400 4, 172, 431 3, 401, 786 807, 183 Total - Recreation PLANNING New Projects Growth Study 2018 Total - Planning TOTALS BCA= reference to BCA is recommendationsfrom the Building Condition assessment - Seniors Housing currently undetermined + Applying for Trillium Grant - This line may not be required if we are successful Recreation items - removed to be allocated to future years Gerald Ball Park - Playground Equipment (based on replacement plan) Public Boat Launch to Collins Lake Inverary Ball Park - Renovations (Washrooms/Storage Buildings) Inverary Ball Park - Playground Equipment (based on replacement plan) Centennial Park - Outdoor Movie Screen & Equipment Centennial Park - PurchaseAdjacent Land Gerald Ball Park - Fencing for Dog Park (Back 30, 000 60, 000 10, 000 30, 000 26, 000 50, 000 10, 000 Dev Charges Page 140 of 151 Year 2018 18 Linear Asset Construction Schedule New Projects Westport Road Buck Bay Road to Garrett Road Rutledge/Harrowsmith Road Desert Lake Causeway Harrowsmith Curb & Gutter to Rutledae Bridge Causeway Total 2018 Project Budget 950,000 800, 000 100,000 950,0001 800,0001 100,0001 2018 2018 250,000 250,000 2016-2018 200, 000 250,0001 250,0001 150,0001 2018 875,000 875,0001 I 2017-20T8~ 1, 800,000 800, 0001 End to Campbell Road 2018 125, 000 [FrontenacArenato PicaddillyRoad 2018 2018 125, 000 125, 0001 125, 0001 300, 0001 200, 0001 100, 0001 50, 0001 Petworth Culvert 0. 1 km WestofWolfSwamp Road Sydenham Dam Bridge Desert Lake Causeway Culverts George Street Various Roads IHard Surface Preservation I Bedford Road ISydenham DamtoAlton Road" |Amey Road [Arena Boundary Road Bradshaw Road Davidson Road Lakefield Road Masonville Road Road 38 to Steele Road Latimer Road to Holmes Road End to 2km South of Holmes Craig Road to End Carrying Place Road Deyos/Bunker Hill Roads End Easterly 2 km Total Project Year(s) 2018 2018 2018 Desert LakeCauseway Desert LakeRoad to Westport Road 2018 2018 2018 2018/19 2018-2021 300, 000 200,000 100, 000 50,000 700,000 1, 150, 000 350, 0001 350, 0001 7, 975, 000 5, 775, 0001 PublicWorksis committedto the total dollarsof$900,000howeverallocationandnumberof projects maychange pending pre- engineering review prior to construction. Page 141 of 151 2018 CAPITALBUDGET - PRIORYEAR CARRYOVER 19 BUDGETED EXPENDITURE TAX LEVY PROPOSEDFINANCING RESERVES OTHER GENERALGOVERNMENT Corporate Services Total Asset Management customizations/document update (to be used to leverage FCM grant application) Corporate Services 10, 000 10, 000 10,000 10, 000 (was Station 8) 35, 000 35, 000 Thermal Imaging Camera 7,000 7, 000 Pumper Replacement -1991 GMC (Ordered Oct/17) 270, 000 Fire 312, 000 270, 000 312, 000 RadioCommunication(Fireand PW) 300.000 300, 000 Working Funds Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement (tendered) 10, 000 60, 000 10, 000 60, 000 Vertical - Facilities Keeley Patrol yard - Front power gate (tendered) 35, 000 35, 000 KeeleyAdmin - Finalize renovations 35,000 35, 000 Harrowsmith Phase 2 500, 000 500, 000 Bedford Road 500, 000 500, 000 Capacity 199, 000 199, 000 Harrowsmith Phase I 205. 156 205, 156 Green Bay Bridge 590, 000 590,000 2,434, 156 2,434, 156 20, 000 20, 000 20, 000 Water Reserve 20, 000 25, 000 25,000 25,000 25,000 Landfill Closure 17, 786 300, 000 17, 786 300, 000 Vertical - Facilities Res Vert-Fac 300,000 335, 786 335, 786 Museum - WindowReplacement- (being re-tendered) 8, 000 4, 000 Fermoy Hall - Building upgrades, well, paint insulation, septic system (part of Trillium Grant Application) 26, 906 26, 906 Parkland Glendower Hall - Front Step Replacement 40, 000 40, 000 Parkland Gilmour Point - Design of New Public Wash/Changerooms 20, 000 20, 000 Recreation 428, 239 424, 239 4, 000 3, 565, 181 3, 561, 181 4,000 Working Funds Fire New-Commercial bunker gear washer/dryer-Station 6 Total Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Rolling - Fire TRANSPORTATIONDEPARTMENT * Total Vertical - Facilities Res Vertical-Facilities(10k from 2016) Vertical - Facilities Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) SYDENHAM WATER Water Tower Total ENVIRONMENTAL SERVICES _Establish Transfer Station Total TOWNSHIPFACILITIESMANAGEMENT Facilty Signage New Hall - Perth Road-Station 6 Total RECREATION Total TOTALS - Carryovers Project on hold pendingfollow up report to, and approval by Council 2017 CAPITAL BUDGET. Removed items Bedford Patrol yard - Fire Seperation Box Paver for Tandem Bulldozer- replace FT-92 and BT-92 Centennial Park- UpperBall DiamondRepair Total 5, 000 6, 000 120,000 19,000 150, 000 4, 000 Parkland Parkland Page 142 of 151 201 RESERVES & RESERVE FUNDS FORECAST - 2018 Budget - Draft CONTRIBUTION BALANCE FROM BEGINNING TAXATION OTHER OF YEAR RESERVE F/sca/ Working Funds BDGTD REVENUES TO REVENUE CAPITAL FUND FUND BALANCE ENDOF YEAR 5, 443, 719 434, 720 Asset Investment Reserve 2, 101, 546 1, 083, 035 Infrastructure 2, 025, 180 275, 000 40, 000 2, 260, 1801 Vertical Facilities/Property 1, 368, 136 304, 137 776, 786 895, 4871 10, 800 2, 354, 156 3, 513, 4831 Equipment and Infrastructure General Recreation Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department 3, 184, 5811 12,813 27, 936 984, 586 122, 551 12, 8131 21, 000 405, 000 436, 780 900, 000 485, 000 48, 9361 489, 5861 74, 3311 Linear Cemetery Lot Addition 43, 538 Roads - Const/lmp 281, 786 43, 5381 281, 786 01 Stabilization Planning 66, 784 Policing Costs 857, 202 Recycling 273, 641 273, 6411 Revenue-Severance Appl. 20, 000 20, 0001 Winter Control - Roads Dept. 420, 503 420, 5031 Wages-FireDepartment 156, 264 35, 000 Building Department 313, 975 85, 719 Water Reserve Fund 752,821 129, 016 ^5, 272, 982| 3, 088, 688 Sub-total 66, 7841 53, 000 184, 519 80, 000 724, 2021 121, 2641 75, 000 153, 256| 150, 000 731, 8371 5, 142, 728 ^3, 034, 423| OBLIGATORYRESERVEFUNDS 5% Parkland 700, 399 130,500 710, 239 120, 6601 2, 252, 860 365, 000 390, 000 2, 227, 8601 Environmental Enhancement 140, 416 1, 550 Federal Gas Tax 688, 180 Subdivider Contributions 37, 171 Development Charges Sub-total 3, 819, 025 550, 692 141, 966| 8, 000 425, 000 821, 872] 37, 171 550, 692 505. 050 0| 1, 525, 239 3, 349, 528 \ RESERVE FUNDS & TRUSTS Election 83, 110 Highway#38 Reconstruction 748, 620 Landfill Closure 741, 180 Trusts Fire Donations 17, 179 2, 600 19, 7791 Portland Historical 14, 892 100 14, 9921 Grant Memorial 26, 965 350 27, 315| OHRP 11, 110 11, 110| Cemetery - PC 467, 332 467, 332| Cemetery M. Burns Trust 25, 000 25,0001 Cemetery - Monument PC 62, 058 62,0581 Cemetery- Monument PC Inc 18, 582 18, 5821 Sub-total TOTAL 2, 216, 028 21, 308, 036 71, 110 12, 000 5, 000 40, 000 40, 000 3, 679, 380 753, 6201 10, 250 18, 300 523, 350 01 283, 000 71, 110 255, 629 295, 000 6, 962, 967 508, 4301 1, 908, 2181 18,292, 170] Page 143 of 151 Ministry of Finance Office of the Minister Ministere des Finances Bureau du ministre ‘Q . 7"‘Floor.Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400 Facsimile: 416-325-0374 7° étage, Edi?ceFrost Sud 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400 Télécopieur: 416-325-0374 October 27, 2017' Dear Heads of Municipal Councils: In April 2017, the federal government introduced legislation to legalize and regulate non-medical cannabis across Canada, and has firmly stated its intention to have the legislation in force by July 2018. in response to the federal legalization of cannabis, the Government of Ontario announced, on September 8, 2017, a safe and sensible framework to govern the lawful use and retail distribution of non-medical cannabis as a carefully controlled substance within the province of Ontario. As part of this framework, our government is proposing to retail cannabis through a government-operated Crown Corporation, as a subsidiary of the Liquor Control Board of Ontario (LCBO). This approach would meet the standards of control and social responsibility that Ontarians expect, while responding to consumer demand and displacing the illegal market. 0 Under the proposed approach, the retail and distribution system would include an online province-wide sales channel by July 2018 and up to 150 stand-alone stores by the end of 2020, starting with 40 by July 2018 and rising to 80 within the first year. This proposed retail system would sell cannabis and cannabis-related items only, not alcohol. Our proposed approach is to build on the expertise and back-office capabilities of the LCBO to set up the Crown Corporation. Our priority is to reduce the illegal market by building on our strengths to create an efficient and secure system for people across the province. Engagement with Ontario Municipalities Our government acknowledges that municipalities are critical partners in provincial efforts to retail and distribute cannabis in communities across the province. We recognize that many municipalities have questions regarding the legal retail and distribution of cannabis and how municipalities will be involved going forward. .../cont’d Page 144 of 151 Since the announcement on September 8"‘,staff from the Ministry of Finance, Ministry of the Attorney General, Ministry of Municipal Affairs, and other partner ministries have engaged with municipalities through the Association of Municipalities of Ontario (AMO) on topics of interest to municipalities, including the retail model, enforcement and places of use. The input received to date has been valuable to informing the continued development of our approach and we look forward to ongoing discussions. l would like to thank the municipalities that have engaged with our government to date, particularly those municipalities who participated on the conference call Minister Naqvi and I held with Mayors following the announcement, as well as, those municipalities participating on the AMO’s Marijuana Task Force. I understand that there have already been several productive consultation sessions with AMO since our announcement. I am writing you today to outline our governments approach to continuing to engage with municipalities on how retail stores may be located in advance of July 2018. As we move fon/vard with preparations to implement the proposed retail and distribution system, Ministry of Finance staff, together with the LCBO, willbegin direct engagement with municipalities on how stores may be located for July 2018. We are proposing that the LCBO partner with impacted municipalities in advance of launch to ensure that input from municipalities can be provided directly to the LCBO and local community interests can be heard. Identification of Municipalities for Initial Stores To ensure Ontario's readiness for the federal government’s deadline of July 2018, Ministry of Finance and the LCBO have begun identifying municipalities under considerationfor initial stores. Municipalities will be identified in stages. This will support ongoing engagement with municipal staff in these affected municipalities and phase efforts to search for store sites. Two primary considerations will be used to guide the identification of municipalities where stores willbe located: first, to achieve geographic distribution of stores across the province; and second, to reduce the number of illegal stores, including dispensaries, currently operating in Ontario. As municipalities are identified, letters from the Ministry of Finance will be sent to the municipal Clerk or CAO of each identified municipality. Ministry of Finance staff willalso work to notify Heads of Councils in identified municipalities in advance of these letters and will work with these municipalities to continue an open dialogue to ensure that council's perspectives are considered. The letters will request meetings between municipal staff, Ministry of Finance staff and the LCBO to discuss the guidelines and a process for siting stores, how the LCBO willaddress local concerns, and municipal ...lcont’d Page 145 of 151 interests in siting. This will serve as the beginning of the partnership between municipalities and LCBO. Municipalities selected for initial stores willalso be transparently identified on a website maintained by the LCBO: http://www.lcbocannabisupdates.com/. This website is expected to be launched today, October 27, 2017 and will be updated in coming weeks as the first group of letters are sent to the municipal Clerks/CAO’s notifying them the LCBO intends to locate an initial store in their municipality. The LCBO will continue to update this website on a regular basis as additional municipalities are notified of the intention to locate stores in their municipality. Guidelines and Process for Siting of Cannabis Retail Stores informed by consultations with AMO, proposed guidelines and a process for siting stores are being developed. The LCBO would utilize guidelines to identify specific store locations with the objectives of ensuring that youth are protected and addressing the illegal market. This includes ensuring stores are not located in close proximity to schools. Ministry of Finance staff and the LCBO are keen to meet with municipalities directly to discuss the proposed guidelines and ensure that local interests are being appropriately taken into account. The LCBO would utilize a public notification process to inform the public that a specific store location has been identified in their community. As part ofthis process, the LCBO willprovide information to the public that outlines the store's operations and how local impacts would be mitigated. This notification process will also provide an opportunity for public questions and concerns on specific store sites to be submitted directly to the LCBO. More details of this process willbe shared with municipal staff through the planned direct engagement. Province-wide Online Sales Channel Alongside the roll-out of stores, the LCBO willbe implementing a province-wideonline sales channel for cannabis beginning July 2018. As with retail stores, this online channel will be carefully controlled and include important social responsibility measures. it willalso help meet the demand for legal cannabis access in all parts of the province. As we establish a new legal retail system for cannabis, it is critical that we do so with the objectives of protecting our youth and addressing the illegal market. I look forward to ongoing dialogue with AMO and with municipalities as we take the next steps in implementing this important initiative. .../cont’d i i Page 146 of 151 I welcome your support in ensuring an open and productive partnership with our government, the LCBO and your municipality as we continue to prepare for federal legalization of cannabis in July 2018. Where municipal staff may require assistance, please contact: Nicole Stewart Executive Lead Cannabis Retail lmplementation Project Ontario Ministry of Finance Nico|e.Stewart@ontario.ca 416-325-1593 — l Sincerely, Charles Sousa Minister ' c: Yasir Naqvi, Attorney General of Ontario BillMauro, Minister of Municipal Affairs Lynn Dollin, President, Association of Municipalities of Ontario Penny Lipsett, Chair (Acting), LCBO George Soleas, President and Chief Executive Officer, LCBO Scott Thompson, Deputy Minister, Ontario Ministry of Finance Municipal Clerks/CAOs l l .../cont’d Page 147 of 151 OCT 1 0 2017 TOWNSHIP OF SOUTH FRONTENAC ^ Mayor Jim Diodati City Hall 4310 Queen Street P.O. Box 1023 Niagara Falls, ON L2E 6X5 niagarafalls. ca Tel (905) 356-7521 Ext. 4201 Fax (905) 374-3357 jdiodati@niaaarafalls. ca October 5, 2017 Dear Delegate(s): On behalf of the City of Niagara Falls, I extend a warm welcome to you and cordially invite you to join us, May 2-4, 2018 for the 65 Annual Ontario Small Urban Municipalities Conference & Trade Show. I know that the OSUM Conference Planning Committee is working to insure that matters affecting the small urban communities of Ontario are addressed and given the attention and support needed so that, through consultation with the provincial and federal governments, we can build stronger and more vibrant communities. Niagara is well-known throughout the province for its tourism industry, its beautiful parks and amenities, both natural and man-made; world class wineries, accommodations, restaurants and entertainment. We are one of 12 municipalities comprising the Niagara Region, with a residential population of 86, 000, offering a unique powerhouse of diversity to its residents, businesses, and 15+ million annual visitors. In addition to tourism, Niagara Falls is also a sought after strategic location for businesses because of its proximity to the United States via the Rainbow, Whirlpool, and QueenstonLewiston bridges, three major airports as well as the metropolitan areas of Toronto and Hamilton. Thank you for the opportunity to tell you just a little about Niagara Falls. As Mayor of the host community for the 2018 OSUM Conference & Trade Show, and on behalf of City Council, I hope your plans include joining us in Niagara Falls for an incredibly good time and a great learning and networking opportunity. To register, visit OSUM. ca for details. See you in Niagara Falls - May 2 to 4, 2018! Yours truly, ^3-'^ Mayor James M. Diodati Page 148 of 151 [Ey Halihurton Renfrew Hastings Peterborough Kawartha Lakes Prince Edward - Eastern Ontario Wardens’ Caucus Lanark Leeds & Grenville Prescott & Russell Stormont Dunclas & Glengarry Northumberland Lennox and Addington Acting in Partnership. c/c County of Prince Edward, 332 Main Street, Picton ON KOK 2T0 Picton, November 2, 2017 The Honourable Kathleen Wynne Premier of Ontario 99 Wellesley Street West Whitney Block, 6th Floor Toronto ON M7A IAI SUBJECT: Financial Impacts of Bill 148 on Municipalities’ Operations Dear Premier Wynne: Thank you for taking the time to address the Eastern Ontario Wardens’ Caucus (EOWC) on October 19 during the breakfast meeting held with MPPs and Ministers at Queen’s Park. In particular, you may recall the discussion regarding the significant financial impacts of Bill 148 on Ontario’s municipalities and their day-to-day operations. As you are aware, there is a great deal of concern in the municipal sector regarding the potential costs associated with Bill 148, most notably in the areas of fire services and public works operations, both of which are essential services. With the draft Bill now progressing toward final reading, the EOWC wishes to reiterate the position that detailed exemptions must be made for municipal staff providing essential services on a standby or on-call basis. As of the writing of this letter, our member municipalities have not been able to ascertain the exact financial impact of the proposed Bill and specifically how and when the on-call or standby provisions apply. The negative impacts of Bill 148 on rural Ontario municipalities, in its current form, cannot be stressed enough. — Several of our Counties have calculated that the cost of volunteer firefighter standby pay would increase their operational costs by more than $10 million annually. This is simply unaffordable, and if imposed, municipalities would likely be forced to abandon this service. The EOWC on behalf of its member municipalities and in solidarity with the Association of is looking for key amendments so that municipal Municipalities of Ontario (AMO) governments can deliver their statutory obligations, including: • An exemption for municipal and local board employees who are required to be on-call to provide statutory public safety services, including supervisory and managerial staff; • An exemption for volunteer firefighters for matching equal pay to full-time firefighters, including pay for standby and on-call; — — Page 149 of 151 FOWC Eastern Ontario Wardens’ Caucus • • Halihurton Renfrew Hastings Peterborough Kawartha Lakes Lanark Leecis & Grenville Prescott & Russell Stormont Dundas & Glengarry Northumberland Lennox and Addington Acting in Partnership. A specific reference that Bill 148 requirements do not override other statutory obligations that municipal governments are required to provide public safety; An exemption to the proposed 96-hour cancellation notice of scheduling provision, whereby for work cancelled without a 96-hour notice, employees would receive three hours pay, and for additional shifts without notice, employees would have the right to refuse work. For essential services, such as winter road maintenance, fire services, and long-term care, these provisions could leave municipalities with additional costs and/or a shortage of employees. At its last meeting, the EOWC also unanimously adopted the attached resolution on Bill 148, which our members implore you to consider in addition to the points emphasized in this letter. Thank you, Premier Wynne, for your attention to this important matter. Sincerely, Robert Quaiff Chair, Eastern Ontario Wardens’ Caucus cc: Members of the Eastern Ontario Wardens’ Caucus Association of Municipalities of Ontario The Hon. Kevin Flynn, Minister of Labour The Hon. Bill Mauro, Minister of Municipal Affairs The Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs Members of Provincial Parliament representing Eastern Ontario MPP Patrick Brown, Leader of the Official Opposition MPP Ernie Hardeman, Critic, Municipal Affairs and Housing MPP Percy Hatfield, Critic, Municipal Affairs Page 150 of 151 Resolution on Bill 148 ________________________________________________________________ PROPOSED BY: Warden Robin Jones (United Counties of Leeds and Grenville) SUPPORTED BY: Warden Bill Lowry (County of Lennox and Addington) WHEREAS the Eastern Ontario Wardens’ Caucus supports, in principle, the concept of a minimum wage increase, but has major concerns about the rapid implementation of Bill 148 and its financial impacts on municipalities, including: • Equal pay for equal work regarding volunteer firefighters, and whether municipalities will be required to pay volunteer firefighters the same hourly rate as their full-time firefighters; • Public holiday pay calculation for employees other than full-time, which under the new method of calculation may increase costs depending on the number of part-time or casual employees in a municipality; • Personal emergency leave (10 days per year), under which the first two days of said leave will now be paid; • The proposed 96-hour cancellation notice of scheduling provision, whereby for work cancelled without a 96-hour notice, employees would receive three hours pay, and for additional shifts without notice, employees would have the right to refuse work. For essential services, such as winter road maintenance, fire services, and long-term care, these provisions could leave municipalities with additional costs and/or a shortage of employees. BE IT RESOLVED that the Eastern Ontario Wardens’ Caucus reject Bill 148 due to its major financial impacts on municipalities, and deplore the Province’s lack of consultation with the municipal sector, and that this resolution be shared with the Premier, Cabinet Ministers, MPPs representing Eastern Ontario, AMO and ROMA. CARRIED Lindsay, Ontario October 20, 2017 Page 151 of 151 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-73 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1. The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of November 7, 2017 be confirmed. 2. Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed. 3. This By-law shall come into force and take effect on the date of its passage. Dated at the Township of South Frontenac this 7th day of November, 2017. Read a first and second time this 7th day of November, 2017. Read a third time and finally passed this 7th day of November, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ______________________________ Ron Vandewal, Mayor ____________________________________ Wayne Orr, Chief Administrative Officer
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