Published October 7, 2025
Word Count 22075 words
Reading Time 104 min read

Body: Council Type: Agenda Meeting: Regular Date: October 7, 2025 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 122

Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, October 7, 2025 Council Chambers/Virtual Via Zoom .

Meeting to Order

a)

Resolution

That the Council meeting of October 7, 2025 be called to order at ___ p.m. 2.

Roll Call

Approval of Agenda (and Addendum)

a)

Resolution

That the agenda be approved, as presented. 4.

Disclosure of Pecuniary Interest

Committee of the Whole “Closed Session”

Recess (If Required)

Ceremonial Presentations

Public Meeting

a)

Resolution

That the public meeting be called to order. b)

Notice of Collection

6

c)

Proposed Amendment to Waste Management By-law 2005-98 Loughborough Waste Disposal Site Fees

7 - 30

d)

Zoning By-law Amendment Application PL-ZBA-2025-0093, 42934353 Miller Road, Portland District

31 - 54

e)

Resolution

That the public meeting be closed. 9.

Delegations

Briefings

Reports from Administration

a)

Zoning By-law Amendment Application PL-ZBA-2025-0093, 42934353 Miller Road, Portland District

55 - 56

Page 2 of 122

That Zoning By-law Amendment Application PL-ZBA-2025-0093, submitted by Philip Ball, regarding 4293-4353 Miller Road, be approved, That By-law 2025-61, attached to Report Number 2025-134, as Exhibit A, being a Bylaw to amend the zoning on a portion of lands known as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland, Township of South Frontenac, be given first and second reading, and That By-law 2025-61 be presented to Council for third reading. b)

2025 Lake Ecosystem Grant Recommendations

57 - 59

That Council approve Lake Ecosystem Grants for $9,500 for Garter Lake Lane Association, $2,000 for Wolfe Lake Association, and $10,000 for Queen’s University Biological Station; That Council carryover $8,500 from 2025 and $10,660 from 2024 (total of $19,160) to be used for the 2026 Lake Ecosystem Grant program. c)

LA-2025-004 (Votary) Licence Agreement Application, 1029 Benjamin Lane, Road Allowance Between Concession 7 and Concession 8, Loughborough

60 - 70

That Council approve a by-law to authorize the Mayor and Clerk to enter into a Licence Agreement with Marilyn and Robert Votary for the purpose of recognizing the existing use of the unopened road allowance between Concession 7 and 8, Loughborough; That By-law 2025-62, attached as Exhibit B, being “A By-law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn and Robert Votary Relating to the Existing and Continued use of the Unopened Road Allowance”, be given first and second reading; and That By-law 2025-62 be presented to Council for third reading. d)

RAC-22-0136 (Carr) Unopened Road Allowance Closure and Purchase Request

71 - 76

That Council approve a by-law to stop up and close a portion of unopened road allowance; and That By-law 2025-63, attached to Report Number 2025-122 as Exhibit C, being “A Bylaw to Stop up, close and sell a portion of Unopened Road Allowance, Parts 1 through 4, Plan 13R23412, Bedford District” be given first and second reading; and That By-law 2025-63 be presented to Council for third reading. e)

Proposed Fee Changes for Loughborough Waste Disposal Site

77 - 81

That Council approve the proposed amendment to the Waste Management By-law, as outlined in Exhibit A of Report Number 2025-125 relating to waste management fees; and That Council approve the proposed amendment to Schedule E of the Fees and Charges By-Law, as outlined in Exhibit B of Report Number 2025-125 relating to waste management fees; and

Page 3 of 122

That By-law 2025-64, attached to Report Number 2025-125 as Exhibit A, being a ByLaw to Amend By-law 2005-98, As Amended and Bylaw 2025-65, attached to Report Number 2025-125 as Exhibit B, being a By-Law to Amend By-law 2024-59, As Amended be given first and second reading; That By-laws 2025-64 and 2025-65 be presented to Council for third reading. f)

Speed Transition Zone – South of Harrowsmith

82 - 88

That Council approve the staff recommendation for a new 60km/hr speed limit transition zone for Road 38 located south of the Village of Harrowsmith. That By-law 2025-66, being a “By-law to amend By-law 2000-01, and to amend the speed limits on a section of Road 38 from 200m south of Kingston Road to 1200m south of Kingston Road” be given first and second reading; and That By-law 2025-66 be presented to Council for third reading. g)

Watersheds Canada Partnership on Shoreline Restoration Efforts

89 - 93

That Council support Watersheds Canada’s application to the Green Municipal Fund’s Growing Canada’s Community Canopies Campaign. h)

Fire Protection Grant

94 - 97

That Council endorse The Township of South Frontenac application to the Fire Prevention Grant as listed under report 2025-132; and That Council authorize the Clerk and Mayor to enter into an agreement should the Township be successful with their application. i)

Municipal Ice Storm Assistance (MISA) Program

98 100

That the Council of the Corporation of the Township of South Frontenac hereby requests assistance under the Municipal Ice Storm Assistance program due to the eligible costs directly linked to the March 2025 ice storm; and That the Treasurer is given delegated authority to verify and attest to the accuracy of the application package; and That Council authorize the Mayor and Clerk to execute all corresponding agreements should the request be successful. 12.

Reports from Advisory Committees

Information Reports

a)

Fire Department Q1 & Q2 Report 2025

101 104

b)

Preliminary Financials for 2024

105 113

Committee of the Whole

Communications

a)

Received from Drinking Water Source Protection, dated September 23, 2025, regarding “Invitation for Expression of Interest Municipal

114 116

Page 4 of 122

Representative (Eastern Area) - Cataraqui Source Protection Committee. 16.

Tabling of Documents

New Business

Notice of Motion

Approval of Minutes

a)

Resolution

117 121

That the minutes of the September 2, 2025 Council meeting be approved. 20.

Approval of By-laws

a)

Resolution

That By-laws (1) through (6) be given third reading, signed and sealed:

  1. By-law 2025-61 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW and EP on lands described as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland: Ball
  2. By-law 2025-62 - A By-Law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn Votary Relating to the Existing and Continued use of the Unopened Road Allowance Concession 7 and Concession 8 Loughborough, Lying Between Eel Lake and FR259791; Township of South Frontenac
  3. By-law 2025-63 - A By-Law to Stop up, Close and Sell a portion of Unopened Road Allowance, between Concessions 9 and 10, Parts 1 through 4, Plan 13R23412, Bedford District
  4. By-law 2025-64 - A By-Law to Amend By-law 2005-98, A By-law for Providing and Maintaining a System for the Collection, Removal and Disposal of Garbage and Recycling Materials, and to Repeal Certain By-laws from the Former Municipalities that Deal with the Same Subject Matter
  5. By-law 2025-65 - A By-Law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, As Amended
  6. By-law 2025-66 - A By-law to Amend By-law 2000-01, Being A By-law to Regulate the Use of Traffic, Parking and Stopping on Highways and Bridges in the Township of South Frontenac, to Regulate Speeds as Outlined in Schedule “A”

Committee of the Whole “Closed Session”

Confirmation By-law

a)

Resolution

122

That By-law 2025-67, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading; and That By-law 2025-67, being the confirmatory by-law, be given third reading, signed and sealed. 23.

Date of Next Meeting

a)

The next Council meeting is scheduled for October 21, 2025 at 7:00 p.m.

Adjournment

Page 5 of 122

a)

Resolution

That the Council meeting of October 7, 2025 be adjourned at ___ p.m. South Frontenac is a welcoming and thriving rural community

Notice of Collection • Personal information, as defined by the Municipal Freedom of Information and protection of Privacy Act (MFIPPA), including (but not limited to names, addresses, opinions and comments, is collected under the authority of the Municipal Act, 2001, Planning Act and in accordance with MFIPPA. • All personal information may form part of the meeting agendas and minutes, and therefore will be made available to members of the public at the meetings, through requests, and through the website of the Corporation of the Township of South Frontenac. • Questions regarding the collection, use and disclosure of this personal information may be directed to the Township Clerk. Page 6 of 122

Proposed Amendment to Waste Management By-law 2005-98 Loughborough Waste Disposal Site Fees

Tuesday, October 7, 2025 Page 7 of 122

7:00 p.m. Council Meeting

Background:

Page 8 of 122

Background (continued):

By-law 2005-98. The fees for Lougborough WDS will be amended

Page 9 of 122

Location – Loughborough WDS 1818 Norway Road – Perth Road

Page 10 of 122

Location – Loughborough WDS 1818 Norway Road – Perth Road

Page 11 of 122

Loughborough Waste Disposal Site Existing Fee Structure:

Page 12 of 122

Key Changes in Operations – Fall 2025

Page 13 of 122

Location – Loughborough WDS New Waste Transfer Layout

Page 14 of 122

Location – Loughborough WDS Wood Waste - Processing

Page 15 of 122

Key Changes in Fees – Fall 2025

Loughborough Waste Disposal Site Proposed Fee Structure:

Page 17 of 122

Bylaw Amendments Required

Page 18 of 122

Notifications:

Questions?

Page 20 of 122

Page 21 of 122

To:

Council

From:

Director, Public Services

Date of Meeting:

October 7, 2025

Subject:

Proposed Fee Changes for Loughborough Waste Disposal Site

Report Number:

2025-125

Summary The purpose of this report is to provide information regarding proposed amendments to Bylaw 2005-98 “Waste Management Bylaw” and By-law 2024-50 “A Bylaw to Establish Fees and Charges to be Collected by the Township of South Frontenac. Fee changes subject to amendment relate to the Loughborough Waste Disposal Site in relation to operational changes planned in the fall of 2025. Recommendation That Council approve the proposed amendment to the Waste Management By-law, as outlined in Exhibit A of Report Number 2025-125 relating to waste management fees; and That Council approve the proposed amendment to Schedule E of the Fees and Charges By-Law, as outlined in Exhibit B of Report Number 2025-125 relating to waste management fees; and That By-law 2025-64, attached to Report Number 2025-125 as Exhibit A, being a By-Law to Amend By-law 2005-98, As Amended and Bylaw 2025-65, attached to Report Number 2025-125 as Exhibit B, being a By-Law to Amend By-law 2024-59, As Amended be given first and second reading; That By-laws 2025-64 and 2025-65 be presented to Council for third reading. Background On August 12th, 2025, Public Services Staff presented Report # 2025-111 regarding proposed amendments to the Waste Management Bylaw. At that time staff outlined that Phase 2A of landfilling operations at the Loughborough Waste Disposal Site were forecasted to reach capacity late this year. The report also outlined that the next phase of landfilling operations, known as Phase 2B, was currently on hold pending resolution of groundwater quality exceedances above the reasonable use concept (RUC) limits for the site. Resolution of these groundwater issues is expected to take some time to resolve and as such funding was accounted for within the 2025 Capital budget to retrofit the Loughborough landfill site to move toward full waste transfer operations. A new ramp www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-125

Page 22 of 122

system was therefore constructed at the site this summer with the intention that incoming wastes will eventually be sorted and offloaded by residents into large roll-off bins. Materials would then be transported off-site for disposal at a Ministry approved waste disposal facility. At the conclusion of report discussions, Council provided direction to staff to proceed with a public meeting regarding proposed fee changes at the Loughborough Waste Disposal site. Discussion/Analysis The Township currently establishes the waste disposal fees within the Waste Management By-law # 2005-98 as amended. Refer to Table 1 below for a summary of the services and charges applicable to the site. Table 2 outlines the items that are not accepted at the site: Table 1 – Current Waste Disposal Services and Fees (Loughborough WDS) ITEM Tires (Small and Large) Metal Flattened Cardboard Construction Material (SF verification required) *Furniture (Large) – sofas, box springs, mattresses, etc. *Furniture (Small) – chairs, tables etc.. *Sinks, Toilets, Tubs *Fiberglass Boats <4.5m, 4.6 - 5.5m, 5.6 to 6.5m and over 6.5m Other Loose Material Half Ton Truck One Ton Truck *Single Axle Truck *Double Axle Truck *Triple Axle Truck Trailers – up to 8 foot (utility type) Trailers – 8 to 12 foot (utility type) *Trailers – 12 to 18 foot (utility type)

FEES Free Free Free $30 – half ton truck load $20 each $20 minimum passenger vehicle fee $20 minimum passenger vehicle fee $100, $125, $200, and $200

Note: There are no scales at the Loughborough Waste Disposal Site. Table 2 – Current Items Not Accepted at Site (Loughborough WDS) ITEMS EXCLUDED Appliances (no freon) Electronics (radios, computers etc..) Tagged Garbage in Bags Shingles Batteries Yard Waste

FEES Not accepted. Accepted at Portland Landfill Only accepted at 2491 Keeley Road Not Accepted – Charges will still apply. Not Accepted Only accepted at 2491 Keeley Road Not accepted. Accepted at Portland Landfill

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-125

Page 23 of 122

Once the Township moves into full waste transfer operations, all waste at the Loughborough site will have to be off loaded by residents into designated roll-off bins. Bulky wood and lumber items that were traditionally offloaded onto the ground by dump trucks and/or dump trailers will no longer be able to be accommodated. Clean lumber materials that were traditionally processed with a tub grinder are otherwise no longer of use as interim cover materials at the site. Large items that cannot be readily fit into bins such as fiberglass boats will also be prohibited. Other disposal options for these materials are otherwise available in Kingston and published on our website. It should be noted that the minimum tipping fee for waste at the site will remain at $20 which is consistent with the fee structure at the Portland Waste disposal site. Table 3 below presents the proposed waste disposal services and fees under the new operations expected to be rolled out in October of this year. Table 3 – Proposed Waste Disposal Services and Fees (Loughborough WDS) ITEM Tires (Small and Large) Metal Flattened Cardboard *Minimum Charge

FEES Free Free Free $20

Large Bulky Items – sofas, box springs, mattresses

$20 each

Small Bulky Items – chairs, tables, sinks, toilets, tubs etc.. $20 minimum charge passenger vehicle fee Construction Material (SF verification required) $30 – half ton truck load Other Loose Material $30/m3 or half ton truck load Half Ton Truck $30 per load One Ton Truck $50 per load Trailers – up to 8 foot (utility type) $30 per load Trailers – 8 to 12 foot (utility type) $75 per load In conclusion, the Township will be required to consult the public on proposed changes to the services and fee schedules impacting the Loughborough Site. In addition, the minimum waste disposal charge of $20 will be further clarified at the site to align with the tipping fees at the Portland Waste Disposal Site. It is recommended that the revised fee schedule be approved and that the fees go into force and effect on Tuesday, October 14th, 2025. Public Comments Members of the public have yet to submit comments to staff regarding this matter. As such, staff recommend approval of the proposed by-law changes at the October 7, 2025 meeting provided that significant concerns are not raised during the public meeting.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-125

Page 24 of 122

Financial Implications The service and rate changes recommended in Table 3 are intended to address near term changes in service delivery only. These changes should otherwise not be viewed as a Township wide comprehensive waste charges review. Once the Township has fully moved out of the Blue Box Transition period in January 2026, it is recommended that a comprehensive review of waste disposal fees and charges be advanced for further review and consideration. This timeline will also provide Public Services with adequate opportunity to better understand any changes in trends on vehicle counts, tonnages, tipping fees and revenues resulting from the new operations. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation As directed by Council on August 12th, 2025, staff provided notice to allow for Council to hold a Public Meeting on October 7, 2025 in order to seek comment from the public regarding the proposed by-law changes. Staff have provided notification for the public meeting in accordance with the Township’s Notice By-law 2025-33. Specifically, notices were included on the Township’s website and in the weekly banner advertisements for a minimum of 20 days in advance of the meeting. The following notice was published in the Frontenac News during the weeks of August 26th, September 1st, 8th, 15th, 22nd and 29th. “The Council of The Township of South Frontenac will host a public meeting on October 7th, 2025, at 7:00 pm regarding proposed Bylaw Updates - Waste Management By-law – Fee Changes at the Loughborough Waste Disposal Site. Members of the public may review the agenda on the Council meeting agenda page. Register to participate in the meetings via Zoom - Zoom meeting link. In person attendance shall be at the Storrington Centre, 3910 Battersea Road. Residents may contact the Clerk, James Thompson at jthompson@southfrontenac.net or by phone at 613-376-3027, for more information. Any written comments should be submitted to the Clerk by October 3rd, 2025, at 2:00 pm.” www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-125

Page 25 of 122

Attachments Exhibit A – By-law 2025-64 “A By-law to amend the Waste Management By-law 2005-98 Exhibit B –By-law 2025-65 “A By-law to amend the Fees and Charges Bylaw 2024-59 Approvals Prepared By: W. Troy Dunlop, C.E.T, Manager of Engineering and Capital Projects Submitted By:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 26 of 122 Township of South Frontenac By-Law Number 2025-64 Page 1 of 2 By-Law Number 2025-64 A BY-LAW TO AMEND BY-LAW 2005-98, “A BY-LAW FOR PROVIDING AND MAINTAINING A SYSTEM FOR THE COLLECTION, REMOVAL AND DISPOSAL OF GARGAGE AND RECYCLING MATERIALS, AND TO REPEAL CERTAIN BY-LAWS FROM THE FORMER MUNICIPALITIES THAT DEAL WITH THE SAME SUBJECT MATTER” WHEREAS Council desires to update By-law 2005-98; NOW THEREFORE the Corporation of the Township of South Frontenac hereby enacts as follows: 1.

By-Law 2005-98, “ A By-Law For Providing And Maintaining A System For The CollectIon , Removal And Disposal Of Garbage And Recycling Materials, And To Repeal Certain ByLaws From The Former Municipalities That Deal With The Same Subject Matter” is hereby amended as follows: That Clause 5 of Part II – Waste Disposal Sites be deleted in its entirety and replaced as follows: Subject to paragraph 6 hereof, Acceptable Material brought to a Waste Disposal Site by or on behalf of a resident of the Municipality, within the geographical boundaries of the Municipality , shall be accepted for disposal upon payment of the appropriate tipping fees as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council. That Clause 28 of Part IV – Bag Tags be deleted in its entirety and replaced as follows: The cost of additional Bag Tags shall be as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council. That Schedule B be deleted in its entirety and amended to read as follows: The service and disposal fees that apply within the Township shall be as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council.

Page 27 of 122 Township of South Frontenac By-Law Number 2025-64 Page 2 of 2 2.

This By-law shall come into force and take effect on October 14th, 2025. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 28 of 122 Township of South Frontenac By-Law Number 2025-65 Page 1 of 3 By-Law Number 2025-65 A By-Law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, As Amended Whereas the Council of The Corporation of the Township of South Frontenac enacted By-Law Number 2024-59, A Bylaw to Establish Fees and Charges to be Collected by The Corporation of the Township of South Frontenac, as amended; Whereas the Council of the Township of South Frontenac considers it necessary and desirable to amend By-law 2024-59, as amended; Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows: 1.

Schedule “E” of By-law 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, as amended, is hereby further amended as follows: a) The existing table is amended to include the following: Description

Amount

Effective Date

Waste Management Fees - General Bag Tags

$ 2.00 ea

Composter

$ 50.00 ea

TyeDee Bin – Kamper Model

$ 800.00 ea

TyeDee Bin – X-L Model

$ 425.00 ea

Tires (where accepted)

Free

Metal (where accepted)

Free

Appliances (refrigerant free – where accepted)

Free

Flattened Cardboard (where accepted)

Free

October 14th, 2025

Page 29 of 122 Township of South Frontenac By-Law Number 2025-65 Page 2 of 3 Waste Disposal Fees – Portland WDS (Scales) Grass / Ashes (Must Debag)

Free

Residential Brush (Up to 6” diameter limbs)

Free

0 to 200kg (weighed garbage)

$ 20.00

201 to 300kg (weighed garbage)

$ 33.00

301 to 400kg (weighed garbage)

$ 44.00

401 to 500kg (weighed garbage)

$ 55.00

Over 500kg (weighed garbage) - prorated

$110 per tonne

October 14th, 2025

Waste Disposal Fees – Loughborough WDS (No Scales) Minimum Charge (garbage)

$ 20.00

Small Bulky Items – chairs, tables, sinks, toilets, tubs etc..

$20.00 minimum charge

Large Bulky Items – sofas, box springs, mattresses

$20.00 each

Construction Waste / Other Loose Material

$30.00 half ton load

Passenger Vehicle (car / SUV)

$ 20.00/load

Half Ton Truck

$ 30.00/load

One Ton Truck

$ 50.00/load

Trailers – up to 8 foot utility type

$ 30.00/load

Trailers – up to 8 to 12 foot utility type

$ 75.00/load

October 14th, 2025

Page 30 of 122 Township of South Frontenac By-Law Number 2025-65 Page 3 of 3 2.

This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Public Meeting under the Planning Act

Tuesday, October 7, 2025 7:00 p.m. Council Meeting Page 31 of 122

Public Meeting Statement

Page 32 of 122

• The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Application PL-ZBA-2025-0093. • If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Township Clerk by email care of planning@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal. • Subsection 34(19) of the Planning Act defines the people and public bodies that may appeal the decision to the Ontario Land Tribunal. • Appeals must be filed within 20 days of the notice of decision. They must be filed with the Clerk via the Ontario Land Tribunal’s e-file service at https://olt.gov.on.ca/e-file-service/.

Meeting Format

  1. Mayor introduces application
  2. Planner presents application/reviews proposal
  3. Applicant/agent permitted to address Council
  4. Questions from Council
  5. Members of the public permitted to address Council
  6. Council discussion
  7. Close meeting Page 33 of 122

How to Speak to an Application • The Mayor will open the floor to public comments • You will have five minutes to address Council • In person

• Raise your hand and wait for the Mayor to acknowledge you • Move to the table, turn on microphone, and clearly state your name for the record

• On Zoom

• Click “Raise Hand” button to request to speak or dial *9 (star nine) when participating by telephone • The Mayor will acknowledge you, and the Meeting Host will unmute you • Once you are done speaking or Council has no further questions, the Meeting Host will mute your microphone Page 34 of 122

PL-ZBA-2025-0093 Applicant/Agent: Philip Ball Owner: Robert Ball and Closten Ball Property: 4293-4353 Miller Road

Page 35 of 122

Location

By-law is for this area

Page 36 of 122

Official Plan Designation

Page 37 of 122

White = Rural Green = Environmental Protection

Neighbourhood Zones

Background • Consent application PL-BDJ2023-0088 • Approved by Director of Development Services in April 2024 • 1.3ha lot area • 90m frontage on new private Lane Page 38 of 122

• 130m frontage on Vanluven Lake

Natural Heritage Site Assessment • Ecological Services, November 24, 2023 • Identified wetland, fish habitat, species at risk habitat and significant wildlife habitat • Recommendations

Page 39 of 122

• Development should be setback a minimum of 30 metres from the wetland, to be measured from the treeline near the shoreline • Leave the strip of woodland along the shoreline intact to provide a buffer between development and the wetland • No tree removal between April 1 and September 30 to protect nesting birds and prevent harm to roosting bats • No site alteration between early May and mid August to prevent direct harm to grassland birds, if present

Page 40 of 122

Severed parcel in the background

Page 41 of 122

Open field and treeline along wetland/shoreline on severed parcel

Treeline and wetland on severed parcel

Proposal • Change zone on proposed lot from RU to RLSW • Acknowledge waterfrontage and access from private lane • Allow a building permit to be issued

• Put treeline and wetland in EP zone • Implement Natural Heritage Site Assessment recommendation Page 42 of 122

Department and Public Comments • Building Services, Public Services, and Quinte Conservation reviewed and had no objections to the consent application

Page 43 of 122

Planning Analysis • Waterfront lots accessed by private lane need to be zoned RLSW before a building permit can be issued • EP zone applied to wetland and treeline to maintain intent of the EP designation and to implement study recommendation

Page 44 of 122

Next Steps • Council should receive comments from the public • Staff recommend Council make a decision tonight if no concerns raised

Page 45 of 122

Discussion 1. 2. 3. 4.

Applicant/agent permitted to address Council Questions from Council Members of the public permitted to address Council Council discussion

Page 46 of 122

Adjourn Public Meeting

Page 47 of 122

Page 48 of 122

To:

Council

From:

Director, Development Services

Date of Meeting:

October 7, 2025

Subject:

Zoning By-law Amendment Application PL-ZBA-2025-0093, 4293-4353 Miller Road, Portland District

Report Number:

2025-134

Summary This report provides Council with information about Zoning By-law Amendment Application PL-ZBA-2025-0093 for 4293-4353 Miller Road. If approved, the zone on a portion of the property that is subject to a consent application would change from Rural (RU) to Limited Service Residential – Waterfront (RLSW) and Environmental Protection (EP). Council will review the proposal and invite public input at the statutory public meeting. Staff are recommending that Council pass a by-law during the Council meeting in which the public meeting is held, per Procedural By-law as amended by By-law 2023-44. This planning matter is technical in nature because it fulfills a condition of consent approval. Recommendation That Zoning By-law Amendment Application PL-ZBA-2025-0093, submitted by Philip Ball, regarding 4293-4353 Miller Road, be approved, That By-law 2025-61, attached to Report Number 2025-134, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland, Township of South Frontenac, be given first and second reading, and That By-law 2025-61 be presented to Council for third reading. Background The subject property is a large rural parcel more than 80ha in size. It is located north of Verona on Miller Road and has frontage on Vanluven Lake. The property is comprised primarily of rocky forested areas with some cleared fields. There is a large wetland along the shoreline of the lake. The property is developed with a house, several accessory structures and a communications tower. The neighbourhood contains several large rural landholdings, residential lots, and a golf course. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-134

Page 49 of 122

The subject property has an approved consent application for a new waterfront residential lot. The Director of Development Services approved application PL-BDJ-2023-0088 subject to conditions on April 19, 2024. The severed parcel will be 1.3ha in size with 90 metres frontage on a new private lane and 130 metres frontage on Vanluven Lake. It consists mostly of an open field with wetland and a tree line along the shoreline. The zone on the new lot will be changed from RU to RLSW to acknowledge its access from a new private lane and its frontage on Vanluven Lake. The treeline and wetland on the east side of the new lot will be zoned EP. The effect of the by-law will be to allow a building permit to be issued for the new lot. Under the Planning Act, a public meeting must be held to receive comments from the public on the proposed zoning by-law amendment. Application and Supporting Documents

The application and supporting documents can be accessed through the Township’s CivicWeb Document Center, https://southfrontenac.civicweb.net/filepro/documents/123268/. Department and Agency Comments

The subject application did not require department and external agency reviews. Building Services, Public Services and Quinte Conservation reviewed and had no objections to the consent application. Public Comments

The Township did not receive any public comments at the time staff prepared this report. Planning Analysis The Director of Development Services had consideration for the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75, in the decision to grant provisional approval for the consent application. The Provincial Policy Statement 2020 was subsequently replaced with the Provincial Planning Statement 2024 (PPS). The PPS 2020 allowed growth and development to be directed to rural lands, including residential lot creation that is locally appropriate. The PPS 2024 allows residential lot creation where site conditions are suitable for the provision of appropriate sewage and water services. The County Official Plan and the Township Official Plan permit limited service waterfront residential development in the Rural designation. This type of development has its primary means of access from a private road or a navigable waterway. Section 5.7.7(iv) of the Township Official Plan requires limited service residential uses to be zoned in a separate category. The severed parcel would have frontage on a new private lane and Vanluven www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-134

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Lake. The parcel is intended for residential development. Therefore, the zone on these lands needs to change from RU to RLSW. A portion of the subject property is designated Environmental Protection (EP) on Schedule “A” of the Township Official Plan. The EP designation corresponds to the wetlands and wooded areas along the shoreline of Vanluven Lake. Section 5.2 of the Official Plan requires an environmental impact study to determined whether the proposed lot and its subsequent development would have a negative impact on these natural features and their ecological functions. A Natural Heritage Site Assessment (Ecological Services, November 24, 2023) was submitted in support of the consent application. The study identified wetland, fish habitat, species at risk habitat and significant wildlife habitat on or beside the proposed lot. The report recommended the following mitigation measures that must be implemented to ensure that there is no negative impact on the identified features:

  1. Development should be setback a minimum of 30 metres from the wetland, with the setback measured from the treeline near the shoreline,
  2. Leave the strip of woodland along the shoreline intact to provide a buffer between development and the wetland,
  3. No tree removal should be undertaken between April 1 and September 30 to protect nesting birds and prevent harm to roosting bats, and
  4. No site alteration between early May and mid August to prevent direct harm to grassland birds. Section 5.2.2 of the Official Plan indicates that Council may consider minor changes to the boundary of the EP designation without an amendment to the Official Plan provided the proposed use would be permitted in the adjacent designation (in this case, Rural) and the overall intent of the Plan is maintained. It notes that a zoning by-law amendment may be required. The Natural Heritage Site Assessment refined the boundaries of the wetland and woodland from what is associated with the EP designation. The proposed by-law places the wetland and treeline along the shoreline in the EP zone. Section 5.8.2(c) of the Zoning By-law requires development to be setback 30 metres from an EP zone. Therefore, the proposed by-law would maintain the intent of the Official Plan and would implement the Natural Heritage Site Assessment requirement for the 30 metre development setback to be measured from the treeline of the wetland. Conclusion It is the opinion of staff that the proposed zoning by-law amendment conforms to the Provincial Planning Statement 2024, the County of Frontenac Official Plan, and the Township of South Frontenac Official Plan. It also represents good planning for the subject lands. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-134

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Staff recommend that Council pass a by-law during the Council meeting in which the public meeting is held, per Procedural By-law as amended by By-law 2023-44, as the planning matter is technical in nature. Specifically, the Director of Development Services had consideration for all applicable policy in the decision to grant provisional approval to the consent application, and the proposed by-law will fulfill one of the conditions. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by e-mail to prescribed persons and public bodies

Attachments Exhibit A. By-law 2025-61 Approvals Prepared By: Christine Woods, RPP, MCIP, Manager of Planning Submitted By:

Brad Wright, RPP, MCIP, AICP, PLE www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-134

Director of Development Services Approved By:

Louise Fragnito, CGA, CPA Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 52 of 122

Page 53 of 122 Township of South Frontenac By-Law Number 2025-61 Page 1 of 2 By-Law Number 2025-61 A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW and EP on lands described as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland: Ball Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

  1. That Schedule “A” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Limited Service Residential – Waterfront (RLSW) and Environmental Protection (EP) for lands shown on Schedule “1”.
  2. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 54 of 122 Township of South Frontenac By-Law Number 2025-61 Page 2 of 2 Schedule 1 of By-law 2025-61

Page 55 of 122 Township of South Frontenac By-Law Number 2025-61 Page 1 of 2 By-Law Number 2025-61 A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW and EP on lands described as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland: Ball Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

  1. That Schedule “A” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Limited Service Residential – Waterfront (RLSW) and Environmental Protection (EP) for lands shown on Schedule “1”.
  2. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 56 of 122 Township of South Frontenac By-Law Number 2025-61 Page 2 of 2 Schedule 1 of By-law 2025-61

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To:

Council

From:

Director, Development Services

Date of Meeting:

October 7, 2025

Subject:

2025 Lake Ecosystem Grant Recommendations

Report Number:

2025-135

Summary The Township accepted applications for the 2025 Lake Ecosystem Grant program until August 30, 2025. Staff are recommending approval of three applications for this intake, totally $21,500.00. Recommendation That Council approve Lake Ecosystem Grants for $9,500 for Garter Lake Lane Association, $2,000 for Wolfe Lake Association, and $10,000 for Queen’s University Biological Station. That Council carryover $8,500 from 2025 and $10,660 from 2024 (total of $19,160) to be used for the 2026 Lake Ecosystem Grant program. Background The Township has a Lake Ecosystem Grant program to support and encourage the preservation, restoration, monitoring, and analysis of lake ecosystems within the Township. The 2025 operating budget includes $30,000 for this grant program. The 2025 program was advertised on the Township website and social media, as well as in Frontenac News. Lake Associations were sent the media release directly. Applications were accepted until August 30, 2025. Discussion/Analysis Four applications were received this year. However, one group withdrew its application because they determined that they would be unable to fulfill one of the terms and conditions of the grant program. Their project will proceed with funding from a different source. The group intends to reapply in the future for assistance implementing lake-specific recommendations that come from the project. Three applications were evaluated by the Manager of Planning to determine eligibility according to the Lake Ecosystem Grant policy. Clarification or additional information was sought from applicants where necessary. The applications were found to be eligible for the www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-135

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grants. Staff are recommending grant funding subject to all terms and conditions of the policy being met and an agreement signed, prior to the release of funds. Project Summaries Applicant: Garter Lake Lane Association Project: Garter Lake is an at-capacity lake trout lake. The project will assess the current and historical nutrient status and water quality of the lake to determine any legacy issues of major watershed disturbance such as logging and beaver dam breaks. Queen’s University researchers will collect and analyze sediment cores and current water quality of the lake. They hope to learn how past disturbances and climate change are impacting the lake in order to influence mitigation or management measures that can be established to maintain or improve the water quality of the lake. The results will be presented to the Garter Lake Lane Association, and the summary report and full undergraduate thesis report will be made available. The association also intends to make the information available to other lake associations, especially those with lake trout. The amount requested and recommended for the project is $9,500.00. Applicant: Wolfe Lake Association Project: The Wolfe Lake Association launched a Get the Lead Out program in 2022. Part of the program includes a website (fishleadfree.ca) that is attached to the lake association’s webpage. They propose to create a separate website for fishleadfree.ca to expand their reach and reduce navigation confusion. The website will include information on the use of lead tackle and its impact, the science, newsletters, and the program’s progress. The grant would help pay for this separation and for three years website services. The amount requested and recommended for the project is $2,000.00. Applicant: Queen’s University Biological Station Project: Purchase four new high-quality and robust stereo microscopes for the aquatic lab at the Elbow Lake Environmental Education Centre. This will expand access to microscopes so that community groups and visiting local school groups can engage directly with science by investigating their local freshwater environments, and make meaningful discoveries at Elbow Lake. It will also enhance learning opportunities for students in the Limnology program. Free public events, featuring QUBS aquatic ecology researchers, will be offered in the Spring and Summer of 2026. The amount requested and recommended for the project is $10,000.00. Financial Implications There is $30,000 in the approved 2025 operating budget for this program. Staff recommend approval of $21,500 for three applications, as detailed in this report.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-135

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Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: People and Partnerships Action Item (If Applicable): Forge collaborative relationships with external organizations, stakeholders, and neighbouring communities to leverage resources, share expertise, and achieve common goals for the betterment of the community.

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Director of Finance & Treasurer Approvals Prepared By: Christine Woods, RPP, MCIP, Manager of Planning Submitted By:

Brad Wright, RPP, MCIP, AICP, PLE Director of Development Services Approved By:

Louise Fragnito CPA, CGA Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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To:

Council

From:

Office of the Clerk

Date of Meeting:

October 7, 2025

Subject:

LA-2025-004 (Votary) Licence Agreement Application, 1029 Benjamin Lane, Road Allowance Between Concession 7 and Concession 8, Loughborough

Report Number:

2025-137

Summary An application has been received asking that Council consider entering into a Licence Agreement to allow the continued use of a portion of unopened road allowance for the purposes of access to the owner’s properties, as a condition of consent applications PLBDJ-2025-0013 to PPL-BDJ-2025-0016. Recommendation That Council approve a by-law to authorize the Mayor and Clerk to enter into a Licence Agreement with Marilyn and Robert Votary for the purpose of recognizing the existing use of the unopened road allowance between Concession 7 and 8, Loughborough; That By-law 2025-62, attached as Exhibit B, being “A By-law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn and Robert Votary Relating to the Existing and Continued use of the Unopened Road Allowance”, be given first and second reading; and That By-law 2025-62 be presented to Council for third reading. Background In 2005, the developed properties lying South of the unopened road allowance entered into a licence agreement to grant vehicular access to those properties from Hard Maple Lane. The applicant, Marilyn Votary, owns three properties that are currently accessed from Benjamin Lane as shown on Exhibit A. The three properties are subject to consent applications PL-BDJ-2025-0013 to PL-BDJ-2025-0016 to have their boundaries adjusted. The properties will also benefit from a right-of-way over Hard Maple Lane created through consent application PL-BDJ-2025-0028. As a condition of approval for applications PL-BDJ-2025-0013 to PL-BDJ-2025-0016, the applicant is required to apply for a licence agreement to be able to use the unopened road allowance portion of Hard Maple Lane to access their properties. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report – 2025-137

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As per By-law 2024-66, the Municipality may enter into a Licence agreement with a property owner to allow the continued use of the road allowance as a means of access to that person’s property. Discussion/Analysis The applicant has submitted a request to allow the use of the unopened road allowance for vehicular access to their properties so that they have year-round access over Hard Maple Lane. Benjamin Lane is not maintained or accessible year-round. The purpose of requiring a licence agreement for these properties is to ensure that all landowners who access their properties over the unopened road allowance are bound by the terms of the 2005 licence agreement. Once the Agreement has been fully executed, the Applicant’s lawyer will register the by-law on title to the benefitting lands with the Agreement as Schedule “A”. No registrations will occur on title to the unopened road allowance. Financial Implications The application fee has been paid by the applicants. The applicants will be responsible for the payment of the legal fees to have the documents registered on title to the benefitting lands. A fee of $10.00 per year due January 31st, is applicable to every Licence Agreement to keep it in good standing. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. • •

Priority: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Manager of Planning Services Attachments Exhibit A – Location Map www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report – 2025-137

Exhibit B – By-law 2025-62 Exhibit C – Licence Agreement Approvals Prepared By: Heather Woodland, Deputy Clerk Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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Page 64 of 122 Township of South Frontenac By-Law Number 2025-62 Page 1 of 1 By-Law Number 2025-62 A By-Law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn Votary Relating to the Existing and Continued use of the Unopened Road Allowance Concession 7 and Concession 8 Loughborough, Lying Between Eel Lake and FR259791; Township of South Frontenac Whereas PURSUANT TO Section 9 of the Municipal Act, 2001, S.O. 2001, as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; Whereas pursuant to Section 5.3 of the Municipal Act, 2001, c.25, the powers of every Council shall be exercised by by-law; Whereas it is deemed expedient that the Township of South Frontenac enter into an agreement with Marilyn Votary respecting the use of the unopened road allowance between Concession 7 and Concession 8, Loughborough, Lying between Eel Lake and FR259791; Township of South Frontenac for the purpose of accessing the property Municipally known as 1029 Benjamin Lane; Whereas such agreement is required to set out the terms and conditions of the provision of such service; Therefore Be It Resolved That the Council of the Township of South Frontenac enacts as follows: 1.

That the Mayor and the Clerk are hereby authorized, on behalf of the Township of South Frontenac, to enter into and execute under its corporate seal, a Licence Agreement with Marilyn and Robert Votary.

That a copy of the said agreement shall remain attached to and form part of this by-law marked as Schedule A.

That the Owner(s) of the lands as of the date of by-law passage shall pay all costs associated with the development, passage and registration of this by-law.

That this by-law shall be registered in the Land Registry Office and the Municipality shall be provided with the appropriate documentation that the registration has been completed within ten (10) business days of the date of registration.

That passage of this by-law shall be deemed to include authorization to legal counsel to register the same in the Land Registry Office without further written authorization.

That this by-law shall come into force and effect on the final date of passing. Given First and Second Readings: Monday, October 7, 2024 Given Third Reading and Passed: Monday, October 7, 2024

James Thompson, Clerk

Ron Vandewal, Mayor

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Licence Agreement Made this ________________ day of ______________________, 2025 Between: Marilyn and Robert Votary Hereinafter called the “Licensee” of the First Part -andThe Corporation of the Township of South Frontenac hereinafter called the “Licensor” of the Second Part WHEREAS the Licensee is the registered owner in fee simple of certain lands located in the Township of South Frontenac more particularly described in Schedule “A” (“the Owners' Lands”); AND WHEREAS the Licensor has agreed to enter into a Licence Agreement with the Licensee to provide access along a portion of the unopened road allowance between Lot 10, Concession 7 and Lot 10, Concession 8, Loughborough District, Township of South Frontenac; AND WHEREAS Section 28, (2)(a) of the Municipal Act, 2001, c. 25, gives local municipalities jurisdiction over all road allowances located in the municipality; and whereas Council is authorized to license the use of un-travelled portions of highways under its jurisdiction; AND WHEREAS it was a condition of the Committee’s approval that the Owner of the lands enter into this agreement with the Licensor on the terms set out; AND WHEREAS the Licensor is authorized to enter into this agreement and register it against the title to the Licensee’s lands as described in Schedule “A” of this agreement, pursuant to subsections 51(26) and 53(12) of the Planning Act, R.S.O. 1990, as amended; AND WHEREAS the Licensee has agreed that the Licensor shall not be liable for the maintenance, improvement or use of the road allowance after any permitted alterations; AND WHEREAS the Licensee has agreed that the Licensor may enforce the terms of this Agreement pursuant to sections 445 and 446 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, including the authority to order remedial work to be completed at the Licensee’s sole cost; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree with each other as follows: 1.

In this Agreement, a.

“Licensee’s Property” means those lands owned by the Licensee described in Schedule “A” to this Agreement, it being understood that, pending approval, the licence will also apply to the reconfigured lots arising from Consent Applications PLBDJ-2025-0013 to PL-BDJ-2025-0016;

b.

“Road Allowance” means that portion of the unopened road allowance described in Schedule “B” to this Agreement; 1

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The Licensor grants the Licensee a non-exclusive licence to use the Road Allowance for the purpose of pedestrian and vehicular access to and from the Licensee’s Property.

The term of this Licence shall be from the date of this Agreement to December 31, 2025, and thereafter from year to year.

Upon entering into this Agreement, the Licensee shall pay the Licensor the sum of $10.00 and, prior to January 31 of each year thereafter, the further sum of $10.00 which shall be added to the tax roll and collected in the same manner as taxes pursuant to Section 398 of the Municipal Act, 2001, S.O. 2001, during the term of this Licence.

The Licensee acknowledges that they have no rights, title or interest in the Road Allowance other than as provided in this Agreement.

The Licensor may, at any time, terminate this Licence by giving the Licensee a minimum of 60 days written notice of termination, and the annual payment for the licence fee shall be apportioned as of the date of termination. The Licensee agrees that upon termination the Licensee hereby irrevocably waives any rights to claim damages or loss as against the Licensor.

The Licensee covenants with the Licensor: a.

To accept the Road Allowance in an “as is” condition and not to require the Licensor to pay for or do any work or supply any equipment or services in connection with the Licensee’s use of the Road Allowance;

b.

To pay the annual Licence fee;

c.

To obtain all necessary permits and approvals required by law and as determined by the scope of work which is to be submitted and approved by the Licensor as outlined in clause d;

d.

Not to remove any trees or commence any work, or make any changes in surfacing, grade or landscaping on the Road Allowance as described in Schedule “B” except in accordance with plans and specifications submitted to and approved by the Licensor;

e.

The Licensor and the licensee acknowledge that the lane serving access to the lands known as “Hard Maple Lane” currently exists and has existed for several years. No alterations will take place on the existing lane unless a plan as mentioned in clause d above is submitted to the Licensor and is approved prior to commencing work;

f.

To keep the Road Allowance in a clean and well-ordered condition, and not to permit any rubbish, refuse, debris or other objectionable material to be stored, or to accumulate thereon;

g.

To use the Road Allowance only for the purpose of access to and from the Licensee’s Property and not to interfere, obstruct or impede in any way the use of the Road Allowance by the Licensor or any other member of the public;

h.

Not to assign or otherwise transfer this Licence without the prior written consent of the Licensor, which consent may be arbitrarily withheld;

i.

To ensure that nothing is done or kept at or on the Road Allowance which is or may be a nuisance, or carry on any activity or do anything else, which causes disturbance to or interferes with the users or occupants of any neighbouring property, or which in the opinion of the Licensor may cause damage to the road allowance or any neighbouring property;

j.

To take, at the Licensee’s own expense, all measures necessary to ensure to the Licensor’s satisfaction that any municipal services or utilities now or in the future on, under or adjacent to the Road Allowance are or will be adequately protected against damage, impairment, destruction or loss; 2

Page 67 of 122

k.

To ensure that no inflammable or explosive substances, contaminants, pollutants, or hazardous or environmentally sensitive materials are brought on to the Road Allowance, other than materials legally permitted on Township roads without special permit;

l.

Upon termination of this Licence to remove from the Road Allowance all fixtures and chattels belonging to the Licensee, with all damage if any, caused by such removal made good by the Licensee;

m. Upon failure by the Licensee to comply with any covenants or obligations imposed under this Agreement within 14 days written notice requiring such compliance from the Licensor, the Licensor may enter the Road Allowance and fulfill such conditions at the sole expense of the Licensee, who shall forthwith upon being invoiced therefore, reimburse the Licensor for all of its costs; n.

That the Licensor has no obligation during or upon expiration of the term of this Licence to compensate or reimburse the Licensee for any costs or expenses incurred by the Licensee to improve or maintain the Road Allowance, all of which will be done for the benefit of the Licensee and not the Licensor;

o.

Not to register this Agreement or a notice of this Agreement or any other notice of the Licensee’s interest in the Road Allowance against title to the Road Allowance;

p.

To indemnify and save harmless, the Licensor from and against any and all manner of claims, demands, losses, costs, charges, actions and other proceedings made or brought against, suffered by or imposed on the Licensor in respect of any loss, damage or injury to any person or property directly or indirectly arising out of, resulting from or sustained as a result of the Licensee’s occupation or use of the Road Allowance;

q. To further indemnify and save harmless the Licensor from and against any and all claims, demands, losses, costs, charges, actions and other proceedings under the Construction Act in connection with any work done for the Licensee at or on the Road Allowance, and to promptly attend at the Licensee’s expense to the removal of every claim for lien or certificate of action having to do with such work within 14 days of being notified in writing by the Licensor to do so, failing which the Licensor may attend to such removal and recover the expense and all attendant costs from the Licensee; r.

To take out and maintain in force at all times, a comprehensive policy of public liability and property damage insurance acceptable to the Licensor, that provides insurance coverage in respect of any one occurrence to a limit of not less than two million dollars ($2,000,000.00) exclusive of interest and costs, against loss or damage resulting from bodily injury to, or death of one or more persons and loss of or damage to property, and that names the Licensor on the policy as an additional insured;, and to provide the Licensor with proof of such insurance no later than the 15th day of January each year or upon request.

  1. This Agreement shall be binding upon, and enure to the benefit of, the parties and their respective successors and permitted assigns.

3

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IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year first written above. SIGNED, SEALED AND DELIVERED In the presence of:

Witness

Marilyn Votary Licensee

Witness

Robert Votary Licensee

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:

Ron Vandewal – Mayor

James Thompson – Clerk We have the authority to bind the corporation.

4

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Schedule “A” The Licensee Lands Concession 7 Part Lot 10 RP 13R10006 Parts 1, 4, and 7 to 12, Part Part 5 RP 13R15782 Parts 2 to 4 Role Numbers: 1029-050-040-61900, 1029-050-040-61801, 1029-050-040-61970 All of current PINs: 36279-0102, 36279-0091, 36279-1072

5

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Schedule “B” Road Allowance Legal Description Being a portion of the Road Allowance between Concession 7 and Concession 8, Loughborough, Lying Between Eel Lake and FR259791 Being a portion of PIN: 36279-1269 (LT)

6

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To:

Council

From:

Office of the Clerk

Date of Meeting:

Tuesday, October 7, 2025

Subject:

RAC-22-0136 (Carr) Unopened Road Allowance Closure and Purchase Request

Report Number:

2025-122

Summary This Report is to request the approval of Council for the closure and sale of a portion of Unopened Road Allowance, legally described as a Road Allowance between Concessions 9 and 10, District of Bedford, Parts 1 through 4, Plan 13R23412. Recommendation That Council approve a by-law to stop up and close a portion of unopened road allowance; and That By-law 2025-63, attached to Report Number 2025-122 as Exhibit C, being “A By-law to Stop up, close and sell a portion of Unopened Road Allowance, Parts 1 through 4, Plan 13R23412, Bedford District” be given first and second reading; and That By-law 2025-63 be presented to Council for third reading. Discussion/Analysis On August 16, 2022, staff received an application requesting the closing of an unopened road allowance lying between Concessions 9 and 10, District of Bedford. The benefitting lands are known as 302A Briggs Lane as outlined in the location map, attached to the Report as Exhibit A. Staff received an application to purchase a portion of road allowance on August 16, 2022. On January 10, 2023, Council approved a recommendation to proceed with the process of stopping up, closing, and selling a portion of the road allowance to the benefitting lands located on Briggs Lane. A subsequent public meeting was held on July 18, 2023. Staff received two inquiries in advance of the public meeting which were seeking more information about a right-of-way over the unopened road allowance. No further comments from the public, members of Council, staff, Ontario Natural Resources or the Rideau Valley Conservation Authority were received. During the same meeting, Council approved the recommendation to receive the report for information, and it was determined that the next steps would be for the applicant to move www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-122

Page 72 of 122

forward with surveying the unopened road allowance to determine the size and purchase price. Finally, on June 10, 2025, Council approved a recommendation to reconfirm the intent to stop up and close the unopened road allowance with the understanding that the property owner would obtain a survey of the lands and a by-law would return to Council for final approval. The applicants engaged the services of an Ontario Land Surveyor to survey and determine the area of the parcel. The surveyor calculated the area for Parts 1 through 4 on Plan 13R23412 as follows: Part 1: 404.66 square metres Part 2: 2280.06 square metres Part 3: 558.26 square metres Part 4: 3096.70 square metres Total: 6339.68 square metres (68,239.75 square feet) It is important to note that this file falls within the previous Unopened Road Allowance Closure Policy and at the time it was determined that the lands were calculated at a purchase price of $2.41 for the first 19,800 square feet and $0.21 per square foot for the remainder, as follows: 19,800 square feet at $2.41 per square foot is $47,718 + HST ($6,203.34) = $53,921.34 48,439.75 square feet at $0.21 per square foot is $10,172.35 + HST ($1,322.40) = $11,494.75 The total purchase price for this portion of unopened road allowance is $65,416.09 inclusive of HST. Financial Implications The applicants have paid the application fee, a deposit for legal costs incurred, and the costs of the survey. The purchase price is noted above. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-122

Page 73 of 122

☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Not applicable Attachments Exhibit A – Location Map Exhibit B – Survey Exhibit C – By-law 2025-63 Approvals Prepared By: Heather Woodland, Deputy Clerk Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Map Title

Legend SF Trailer Licencing Assessment Parcels Location Labels Citations

0.2

0

0.11

WGS_1984_Web_Mercator_Auxiliary_Sphere Includes Material © 2019 of the Queen’s Printer for Ontario. All Rights Reserved.

0.2 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 74 of 122

1: 4,514

Page 75 of 122

PLAN 13R-23412 Received and deposited August 28 th, 2025 Todd Bondy Representative for the Land Registrar for the Land Titles Division of Frontenac (No.13)

Page 76 of 122 Township of South Frontenac By-Law Number 2025-63 Page 1 of 1 By-Law Number 2025-63 A By-Law to Stop up, Close and Sell a portion of Unopened Road Allowance, between Concessions 9 and 10, Parts 1 through 4, Plan 13R23412, Bedford District

Whereas the Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1); Whereas pursuant to the Township of South Frontenac By-law Number 2024-66, the Corporation of the Township of South Frontenac advertised the proposal to close portions of the said road allowance; Whereas the said road allowance is not used as a publicly travelled road; and Whereas no objections have been received to the road closing: Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

  1. That the portion of road allowance between Concession 9 and 10, Parts 1 through 4 Plan 13R23412, in the Bedford District, of South Frontenac (hereinafter, the “Said Lands”) be and is hereby permanently closed.
  2. That the Said Lands are hereby declared surplus to the needs of the Municipality.
  3. That the Municipality shall convey its interest in Parts 1 through 4, Plan 13R23412 to the applicant, Sharon Carr or as directed by them, provided that such direction must be as a lot addition to one or more of the abutting properties located in South Frontenac. For clarity, this closure shall not create a new lot of record but shall only enlarge existing landholdings owned by the applicant located within South Frontenac.
  4. The consideration for the conveyance of the Said Lands above shall be $57,890.35 plus HST, plus all administration and legal costs to transfer Said Lands.
  5. That the Mayor and Clerk are hereby authorized and directed to execute such documents as are required.
  6. That a certified copy of this By-law be registered in the appropriate Land Registry Office.
  7. That this By-law shall come into force and take effect upon the registration of this By-law. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 77 of 122 Township of South Frontenac By-Law Number 2025-64 Page 1 of 2 By-Law Number 2025-64 A BY-LAW TO AMEND BY-LAW 2005-98, “A BY-LAW FOR PROVIDING AND MAINTAINING A SYSTEM FOR THE COLLECTION, REMOVAL AND DISPOSAL OF GARGAGE AND RECYCLING MATERIALS, AND TO REPEAL CERTAIN BY-LAWS FROM THE FORMER MUNICIPALITIES THAT DEAL WITH THE SAME SUBJECT MATTER” WHEREAS Council desires to update By-law 2005-98; NOW THEREFORE the Corporation of the Township of South Frontenac hereby enacts as follows: 1.

By-Law 2005-98, “ A By-Law For Providing And Maintaining A System For The CollectIon , Removal And Disposal Of Garbage And Recycling Materials, And To Repeal Certain ByLaws From The Former Municipalities That Deal With The Same Subject Matter” is hereby amended as follows: That Clause 5 of Part II – Waste Disposal Sites be deleted in its entirety and replaced as follows: Subject to paragraph 6 hereof, Acceptable Material brought to a Waste Disposal Site by or on behalf of a resident of the Municipality, within the geographical boundaries of the Municipality , shall be accepted for disposal upon payment of the appropriate tipping fees as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council. That Clause 28 of Part IV – Bag Tags be deleted in its entirety and replaced as follows: The cost of additional Bag Tags shall be as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council. That Schedule B be deleted in its entirety and amended to read as follows: The service and disposal fees that apply within the Township shall be as detailed in Schedule E of the Fees and Charges By-Law 2024-59, which schedule may be amended from time to time by resolution of Council.

Page 78 of 122 Township of South Frontenac By-Law Number 2025-64 Page 2 of 2 2.

This By-law shall come into force and take effect on October 14th, 2025. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 79 of 122 Township of South Frontenac By-Law Number 2025-65 Page 1 of 3 By-Law Number 2025-65 A By-Law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, As Amended Whereas the Council of The Corporation of the Township of South Frontenac enacted By-Law Number 2024-59, A Bylaw to Establish Fees and Charges to be Collected by The Corporation of the Township of South Frontenac, as amended; Whereas the Council of the Township of South Frontenac considers it necessary and desirable to amend By-law 2024-59, as amended; Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows: 1.

Schedule “E” of By-law 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, as amended, is hereby further amended as follows: a) The existing table is amended to include the following: Description

Amount

Effective Date

Waste Management Fees - General Bag Tags

$ 2.00 ea

Composter

$ 50.00 ea

TyeDee Bin – Kamper Model

$ 800.00 ea

TyeDee Bin – X-L Model

$ 425.00 ea

Tires (where accepted)

Free

Metal (where accepted)

Free

Appliances (refrigerant free – where accepted)

Free

Flattened Cardboard (where accepted)

Free

October 14th, 2025

Page 80 of 122 Township of South Frontenac By-Law Number 2025-65 Page 2 of 3 Waste Disposal Fees – Portland WDS (Scales) Grass / Ashes (Must Debag)

Free

Residential Brush (Up to 6” diameter limbs)

Free

0 to 200kg (weighed garbage)

$ 20.00

201 to 300kg (weighed garbage)

$ 33.00

301 to 400kg (weighed garbage)

$ 44.00

401 to 500kg (weighed garbage)

$ 55.00

Over 500kg (weighed garbage) - prorated

$110 per tonne

October 14th, 2025

Waste Disposal Fees – Loughborough WDS (No Scales) Minimum Charge (garbage)

$ 20.00

Small Bulky Items – chairs, tables, sinks, toilets, tubs etc..

$20.00 minimum charge

Large Bulky Items – sofas, box springs, mattresses

$20.00 each

Construction Waste / Other Loose Material

$30.00 half ton load

Passenger Vehicle (car / SUV)

$ 20.00/load

Half Ton Truck

$ 30.00/load

One Ton Truck

$ 50.00/load

Trailers – up to 8 foot utility type

$ 30.00/load

Trailers – up to 8 to 12 foot utility type

$ 75.00/load

October 14th, 2025

Page 81 of 122 Township of South Frontenac By-Law Number 2025-65 Page 3 of 3 2.

This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 82 of 122

To:

Council

From:

Director, Public Services

Date of Meeting:

October 7, 2025

Subject:

Speed Transition Zone – South of Harrowsmith

Report Number:

2025-126

Summary The purpose of this report is to seek Council approval to implement new speed limits on Road 38 for the speed transition zone south of the Village of Harrowsmith. Recommendation That Council approve the staff recommendation for a new 60km/hr speed limit transition zone for Road 38 located south of the Village of Harrowsmith. That By-law 2025-66, being a “By-law to amend By-law 2000-01, and to amend the speed limits on a section of Road 38 from 200m south of Kingston Road to 1200m south of Kingston Road” be given first and second reading; and That By-law 2025-66 be presented to Council for third reading. Background On August 13th, 2024, Public Services staff presented Council with the findings of the preliminary design study for the Road 38 Reconstruction project (Murton Road to Kingston Road). The report presented the design recommendations from Safe Roads Engineering and summarized all of the public feedback heard at the Open House held on June 26th, 2024. At the conclusion of the meeting, Council approved the staff recommendation to issue Request for Proposals to advance the detailed design phase. Discussion/Analysis On September 27th, 2024, the Township awarded the detailed design phase of the Road 38 project to the Greer Galloway Group. Greer Galloway’s team worked on the preparation of the Road 38 tender documents and drawings over the next five months, and the project was advanced to public tender in March of 2025.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-126

Page 83 of 122

During the detailed design phase, Greer Galloway’s team reviewed all of the preliminary design recommendations and all of the public comments received during the previous phase. One of the key concerns that was raised by the public was the speed of traffic on Road 38 immediately south of the Village of Harrowsmith. Greer Galloway’s team was therefore asked to review the speed transitions in this area, specifically the northbound speed transitions from 80km/hr to 50km/hr was to be reviewed against the provincial guidelines. Greer Galloway’s team reviewed Ontario Traffic Manual Book 5 – Regulatory Signs for guidance on speed transition zones and highlighted the following provincial recommendations found on page 60: “When it is required to introduce a reduction in speed from a higher speed limit to a lower speed limit with as speed limit change greater than 20km/hr (e.g. from 90km/hr to 50km/hr), transitional speed limits should be used in intervals of 20km/hr maximum (e.g. from 90km/hr to 70km/hr to 50km/hr). It is desirable to use a minimum transitional speed zone length of 1 km. It is recommended that a consistent approach for speed transition be used throughout a jurisdiction.” The Township’s design engineer on the Road 38 Reconstruction project has reviewed the Ontario Traffic Manual standard and recommends that the municipality implement a new speed transition zone. Exhibit A attached shows the existing speed limit transitions on Road 38 south of Harrowsmith as they exist today. Exhibit B attached shows the proposed speed limits transitions that would be required to meet the guideline for transitions from 80km/hr to 50km/hr. It is therefore staff’s recommendation that a new transitional speed zone be introduced south of the village. An amending bylaw has been attached as Exhibit C for Council to enact the necessary speed limit bylaw changes. Financial Implications The replacement and updates to regulatory speed limit signs on Road 38 project will be funded within the Capital project budget for the road project currently underway. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-126

Page 84 of 122

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Greer Galloway, a division of Jp2g Consultants Inc. Attachments Exhibit A – Existing Speed Transition Zone Road 38 South of Harrowsmith Exhibit B – Proposed Speed Transition Zone Road 38 South of Harrowsmith Exhibit C – By-law 2025-66 Approvals Prepared By: W. Troy Dunlop, C.E.T. Manager of Engineering and Capital Projects Reviewed by:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, CPA CGA, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 85 of 122 EXHIBIT A – Existing Speed Transition Zone Road 38 South of Harrrowsmith • • •

50km/hr zone for Harrowsmith begins 200m south of Kingston Road (red) 50km/hr zone Begins Sign located 75m south of the Cataraqui Trail Crossing (just north of the Gas Station entrance) 80km/hr zone ends 200m south of Kingston Road (green)

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 86 of 122 EXHIBIT B – Proposed Speed Transition Zone Road 38 South of Harrrowsmith • • •

50km/hr zone for Harrowsmith begins 200m south of Kingston Road (red) New 60km/hr transition zone begins 1200m south of Kingston Road (orange). New zone to comply to OTM Book 5 Regulatory Signs guidelines 80km/hr zone ends 1200m south of Kingston Road (green)

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 87 of 122

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2025-66

A BY-LAW TO AMEND BY-LAW 2000-01, BEING A BY-LAW TO REGULATE THE USE OF TRAFFIC, PARKING AND STOPPING ON HIGHWAYS AND BRIDGES IN THE TOWNSHIP OF SOUTH FRONTENAC, TO REGULATE SPEEDS AS OUTLINED IN SCHEDULE “A”. WHEREAS By-law 2000-01 regulates the use of traffic, parking and stopping on highways and bridges under the jurisdiction of the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, R.S.O. 1990, Ch. 45, as amended and the Municipal Act, 2001, Ch. 25, as amended; and WHEREAS Council wishes to amend By-law 2000-01 as amended, for the purposes of regulating the speed on a section of Road 38. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That the attached Schedule “A-28” is hereby added to By-law 2000-01 as amended.

This by-law shall come into force and take effect upon the posting of the appropriate speed limit signs.

Dated at the Township of South Frontenac this 7th day of October, 2025. Read a first and second time this 7th day of October, 2025. Read a third time and finally passed this 7th day of October, 2025. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

Page 88 of 122

SCHEDULE “A-28” (By-law 2025-66) Maximum Rate of speed 60 kilometers per hour. Highway

From

To

Road 38

200m South of Kingston Road

1200m South of Kingston Road

Page 89 of 122

To:

Council

From:

Director, Public Services

Date of Meeting:

October 7, 2025

Subject:

Watersheds Canada Partnership on Shoreline Restoration Efforts

Report Number:

2025-136

Summary Watersheds Canada is seeking Council support of their application to the Green Municipal Fund’s Growing Canada’s Community Canopies Campaign. The application is for a project called The Natural Edge: Climate Change Action for High-Priority Shorelines in the Great Lakes Basin. Recommendation That Council support Watersheds Canada’s application to the Green Municipal Fund’s Growing Canada’s Community Canopies Campaign. Background Watersheds Canada is a non-profit organization and registered charity committed to providing education and stewardship programs in communities across the country to engage and help community groups, municipalities, shoreline property owners, and organizations to enhance and protect the health of lakes and rivers. The Federation of Canadian Municipalities has a Green Municipal Fund. This Fund includes a new initiative called Growing Canada’s Community Canopies that is funded through the Government of Canada’s 2 Billion Trees program. Watersheds Canada has applied for funding through this initiative for their project called The Natural Edge: Climate Change Action for High-Priority Shorelines in the Great Lakes Basin. This project will provide opportunities for South Frontenac residents to receive free native plants for shoreline restoration efforts as well as educational resources from Watersheds Canada. This project is described in more detail in Exhibit A. Watersheds Canada is requesting a council resolution to complete the funding application requirements. The grant would not require Township financial commitment nor staff resources.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-136

Page 90 of 122

Discussion/Analysis Watersheds Canada’s Natural Edge shoreline naturalization program has helped South Frontenac landowners restore their shorelines since 2002. Watersheds Canada was awarded a 2024 Lake Ecosystem Grant to carry out ten shoreline naturalization projects across the Township. The intent was to restore 500 metres of shoreline and 1200 square metres of riparian habitat. The current application to the Green Municipal Fund would result in the restoration of 25,000 square metres of shoreline riparian habitat in four municipalities, including South Frontenac. The requested partnership would help the Township to leverage resources and achieve common goals for the betterment of the community as envisioned by the 2023-2026 Strategic Plan. More specifically, it would align with the Township’s goal to support and encourage the restoration of lake ecosystems. Financial Implications The grant would not require Township financial commitment nor staff resources. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: People and Partnerships Action Item (If Applicable): Insert Text

Climate Considerations ☐ Not applicable to this report. ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Christine Woods – Manager of Planning Attachments Exhibit A – Watersheds Canada letter dated September 29, 2025

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-136

Approvals Submitted By:

Kyle Bolton, Director of Public Services Approved By:

Louise Fragnito, CGA, CPA, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 91 of 122

Page 92 of 122

September 29, 2025 Mr. Kyle Bolton Township of South Frontenac 4432 George St., Box 100, Sydenham, Ontario K0H 2T0 Re: Request for Council Resolution in favor of Watersheds Canada’s The Natural Edge: Climate Change Action for High-Priority Shorelines in the Great Lakes Basin, in partnership with the Township of South Frontenac. Dear Kyle, Watersheds Canada would like to request a Council Resolution in support of our application to the Green Municipal Fund’s Green Canada Canopies Campaign. In our application, Watersheds Canada has identified the Township of South Frontenac as a township in need of shoreline restoration efforts to create climate change resilience on our lakes and rivers. Funding through the Green Municipal Fund will provide opportunities for South Frontenac residents to receive free native plants as well as educational resources from Watersheds Canada which takes sole responsibility in the management of all GMF grant deliverables. As part of our proposed grant application whereby the township of South Frontenac is our preferred lead municipal partner, there will be no financial commitment required from the Township. Furthermore, the Township will be in no way responsible for the management or reporting of this grant opportunity. Watersheds Canada’s The Natural Edge team will expand its successful projects in the Township with a new two-year education & on-the-ground shoreline restoration initiative. In collaboration with national partners, we’ll continue restoring shorelines across Canada while scaling our efforts into high-priority municipalities within the Great Lakes region that urgently need nature-based solutions. Working with 4 municipalities including South Frontenac, we will deliver timely shoreline education, outreach, and restorations that will result in ~25,000m2 of revitalized

Page 93 of 122 Request for South Frontenac Council Resolution shoreline habitat. Our education rollout will include 8 in-person Design Your Shoreline workshops (2/municipality), targeted mailouts, and climate-focused communications reaching ~8,000 landowners. Our restoration strategy will engage municipal and regional partners, including Indigenous, and local landowners in shoreline plantings led by The Natural Edge team. Using our custom-built App - featuring a Native Plant Database linked to Canada’s Hardiness Zone Map and our Waterfront Climate Resilience Report generator - we will assess shoreline conditions and provide regionally suitable native plant kits. Planting climate-resilient native vegetation will reduce erosion, address flooding, support biodiversity and species at risk, and increase the Great Lakes Basin’s long-term resilience. We will host 8 native plant kit pick-up events (2/municipality), with plant drop-offs and 1on-1 shoreline assessments offered for those unable to attend. We anticipate distributing 15,000 native plants (300 kits), and delivering 4 public planting demonstrations to engage the community. Project partners Trees for Life, Ottawa Riverkeeper, and Water Rangers will support plant sourcing, evaluation, and outreach. Again, we kindly request a Council Resolution that is necessary to complete our funding application requirements as noted by the Federation of Canadian Municipalities Green Municipal Fund. Thank you for your consideration. Sincerely,

Robert J. Pye Executive Director

Township of South Frontenac Staff Report Number: 2025-132

To:

Council

From:

Director of Emergency Services & Fire Chief

Date of Meeting:

Tuesday, October 7, 2025

Subject:

Fire Protection Grant

Report Number:

2025-132

Page 94 of 122

Summary The Report provides an overview of the Fire Prevention Grant currently available to Ontario Municipalities by the Ministry of the Solicitor General, Government of Ontario and the planned application by The Township of South Frontenac. Please note that the deadline for submission was September 30th, 2025. Recommendation That Council endorse The Township of South Frontenac application to the Fire Prevention Grant as listed under report 2025-132 and; That Council authorize the Clerk and Mayor to enter into an agreement should the Township be successful with their application. Background The Government of Ontario is committed to protecting the health and safety of Ontario’s firefighters. Ensuring public safety is a key priority for the Ministry of the Solicitor General (ministry) which is committed to working with municipal fire departments to provide them with the tools and resources they need to keep Ontario’s firefighters and communities safe. The Ministry is accepting applications under the Fire Prevention Grant for fiscal year 2025-26 to continue to support firefighters and the important role that they play in the safety and wellbeing of their communities. The Fire Protection (FP) Grant program was announced in the government’s 2024 Budget and is designed to support cancer prevention efforts by municipal fire departments across Ontario. The FP Grant will assist fire departments in acquiring critical equipment to enhance firefighter health and safety, and minor infrastructure at the local level. The FP Grant will be awarded over three years, with a total of $10M available each www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-132

Page 95 of 122

year. The types of projects eligible for grant funding will be revisited annually to ensure that the FP Grant continues to meet local and provincial priorities. As such, calls for applications will take place annually. Each application cycle will require fire departments to complete outlined projects and demonstrate the success of the initiatives. Discussion/Analysis Currently South Frontenac firefighters are issued one set of personal protective equipment bunker gear, and one pair of wildland coveralls that have a 10-year lifespan. Additionally, firefighters are issued one pair of structural firefighting boots and one pair of safety boots for inside the fire station. Following fire occurrences firefighters are required to wash their personal protective equipment which places the firefighters out of service. Bunker gear is also required to be inspected a cleaned annually which places 10 to 12 firefighters out of service for a 6-week period. Previously, all firefighters were issued a full set of turn out gear and a pair of wildland overalls that were worn with existing structural boots and helmets. This year we started providing new firefighters with a full set of turn-out gear and the following: •

A second helmet rated for all activities other than interior structural firefighting (medical, technical rescue, search and rescue, marine operations, auto extrication, and wildland firefighting). Meets requirements for working around helicopters, is light weight, provides protection around the neck. This was achieved through the 2024-2025 FP grant.

•

Instead of wildland coveralls, all new firefighters (26) in 2025 were issued a twopiece set of gear that is rated for medical, technical rescue, search and rescue, marine operations, auto extrication, investigations, and wildland firefighting. The new gear sizes for the majority of staff are adjustable and off the shelf. This is being included in the grant to outfit all remaining personnel using this new strategy.

•

Currently, station boots do not provide any ankle support and are not rated for firefighting activities. We’ve transitioned to leather high ankle boots that will be worn for most calls except structure fires and will provide proper fire rating as well as ankle support

•

We’re seeking funding for hot shield masks for wildland firefighting that eliminates breathing wildland fire smoke which was recently determined to contain harmful carcinogens.

This initiative eliminates our need for a second set of bunker gear, It provides flexibility and improved availability of firefighters while gear is being decontaminated, increases firefighter comfort and mobility and complies with our MNR contractual requirements. We have also applied for a hose washer for each station to improve efficiency and reduce exposure to toxins. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-132

Page 96 of 122

Finally, we have applied for an electric vehicle fire blanket for each station. The blankets are placed over a burning vehicle, and the vehicle is monitored while the fire burns itself out. This reduces the need to apply up to 60,000 litres of water to control an electric vehicle fire while the fire burns itself out. Financial Implications We are recommending the following grant submission: Cancer Prevention – Equipment and Supplies Hose washers (8)

$ 11,800

Cancer Prevention – PPE Wildland firefighting clothing. (90) Wildland / Technical Rescue boots (90) Wildland Respiratory Protection Masks (116)

$ 89,550 $ 43,441 $ 14,848

Electrical Vehicle Fire Blanket (8)

$ 28,000

Total request

$187,639

These purchases will only move forward if successful with the Fire Protection Grant.

Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillars: Municipal Service Excellence

Climate Considerations ☒ Not applicable to this report. Notice/Consultation Kyle Griese, Financial Analyst Stephanie Kuca, Director of Corporate Services & Treasurer Brad Smith, Deputy Fire Chief Louise Fragnito, CAO

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-132

Approvals Submitted By:

Delbert Blakney Director of Emergency Services / Fire Chief Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 97 of 122

Page 98 of 122

To:

Council

From:

Director of Finance & Treasurer

Date of Meeting:

Tuesday, October 7, 2025

Subject:

Municipal Ice Storm Assistance (MISA) Program

Report Number:

2025-139

Summary The Municipal Ice Storm Assistance (MISA) program is an application-based program that provides one-time support to eligible municipalities for incremental cost arising from the ice storm that started on March 28, 2025. To be considered for the program, a municipality must: • • • •

Have incremental costs directly linked to the 2025 ice storm (over and above regular budgets) Pass a council resolution requesting assistance Submit the Expression of Interest Survey by July 28, 2025 Submit a completed application package by Oct 31, 2025

Recommendation That the Council of the Corporation of the Township of South Frontenac hereby requests assistance under the Municipal Ice Storm Assistance program due to the eligible costs directly linked to the March 2025 ice storm; and That the Treasurer is given delegated authority to verify and attest to the accuracy of the application package.; and That Council authorize the Mayor and Clerk to execute all corresponding agreements should the request be successful. Background The Township of South Frontenac endured a significant weather event that began on March 28, 2025 and continued through April 1, 2025, as Environment Canada issued a freezing rain warning for the area with prolonged periods of freezing rain. The freezing rain resulted in thick layers of ice, downing branches and power lines, and left thousands of residents without electricity. The event resulted in municipal incremental expenses that were over and above regular budgets.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-139

Page 99 of 122

Discussion/Analysis Under the MISA program municipalities will be required to submit evidence that the costs claimed are directly related to the 2025 ice storm. Applications will be reviewed by the Ministry of Municipal Affairs and Housing and are subject to final funding approval by the minister. Once an application is approved, the province and municipality will enter into a transfer payment agreement. All payments under the agreement will be based on the eligible costs incurred by the municipality as a result of the 2025 ice storm. The program uses a sliding scale cost-sharing model. If an application is approved, the province will reimburse 75% of eligible expenses up to 3% of the municipality’s own purpose taxation (as recorded under SLC 10 0299 01 – “Taxation-Own Purposes” of the municipality’s latest Financial Information Return), with the municipality covering the remaining 25%. For eligible expenses exceeding 3% of own-purpose taxation, the province will cover 95%, leaving the municipality responsible for 5%. Financial Implications The total estimated costs of $136,025 was included in the expression of interest survey submitted to the Municipal Ice Storm Assistance (MISA) program. These estimated costs consist of: • • •

Measures taken to reduce the extent of damage or danger to the community Temporary Employee response and equipment time to downed power lines Minor Capital

This is an estimated cost that will be refined for the final claim submission on October 31, 2025. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 20232026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-139

Notice/Consultation Kyle Bolton, Director of Public Services Del Blakney, Director of Emergency Services/Fire Chief Approvals Prepared By: Kyle Griese, Financial Analyst Submitted By:

Stephanie Kuca, Director of Finance/Treasurer Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 100 of 122

Page 101 of 122

To:

Council

From:

Director of Emergency Services & Fire Chief

Date of Meeting:

Tuesday, October 7, 2025

Subject:

Fire Department Q1 & Q2 Report 2025

Report Number:

2025-133

Summary The Report provides a high-level overview of responses and fire department activities during the first and second quarter of 2025. Recommendation This Report is for information purposes. Background The Township of South Frontenac is committed to providing efficient and responsive public services that enhance the quality of life for residents. In keeping with municipal service excellence pillar of the Township of South Frontenac Strategic Plan, this report provides transparency in the operations of South Frontenac Fire and Rescue while efforts are made to continuously strive to improve efficiency, effectiveness and accessibility of services and operations. Discussion/Analysis During the first quarter of 2025, South Frontenac Fire and Rescue responded to 155 incidents. Of the 155 incidents, 40 of the incidents were related to medical response calls which was a reduction of 19 calls from the same period last year. This is due to the new medical dispatch protocols. Call volume remained consistent with the 1st quarter of 2024 due to the ice storm that resulted in 50 emergency responses during a single weekend. During the second quarter SFFR responded to 107 incidents of which 33 were medical calls which was a reduction of 26 calls from the same period last year. During 2024 medical calls made up for 45% of calls. In 2025, year to date medical calls are trending at 28% a reduction of 45 calls or a 17% reduction.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-133

Page 102 of 122

The following table illustrates the number of incidents per type of incident along with their percentages in relation to the total number of calls.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-133

Page 103 of 122

The following table provides additional context and comparison regarding the number of first, and second, quarter incidents occurring between 2020 and 2025: Response Quarter 1: Jan 1 - Mar 31 Response Quarter 2: Apr 1 - Jun 30

2020

2021

2022

2023 2024 2025

112

101

93

106

131

155

142

123

167

130

131

107

4 public education or community public relation events listed below:

South Frontenac Fire and Rescue participated in various Township summer camps and

January 25, 2025

Snow Social

Frontenac Community Arena

February 17, 2025

Family Day Event

Frontenac Community Arena

May 7, 2025

Touch-A-Truck

The Point Park

May 24, 2025

Summer Kick-Off Event

Centennial Park

In February of 2025 a new Deputy Chief of Operations was hired. Year to date 19 of 22 new recruits have completed the firefighter level 1 qualifications and have started responding to emergencies. Additionally, 6 qualified firefighters have been hired and are active. Financial Implications None. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillars: Municipal Service Excellence

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Brad Smith, Deputy Fire Chief www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-133

Platoon Chiefs Julie St-Cyr, Fire Administration Approvals Submitted By:

Delbert Blakney Director of Emergency Services / Fire Chief Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 104 of 122

Page 105 of 122

To:

Council

From:

Office of the Chief Administrative Officer

Date of Meeting:

Tuesday, October 7, 2025

Subject:

Preliminary Financials for 2024

Report Number:

2025-138

Summary The report provides a summary of the capital and operating budget vs actuals for the year ended December 31, 2024. Recommendation This Report is for information only. Background The Township sets its annual budget typically at the end of the previous calendar year or early into the current year. State of infrastructure, professional estimates, the current legislative environment, macroeconomic trends such as currency fluctuations, commodity prices, inflationary trends and other local information available at the time are significant inputs to the budget. The Township’s budget is primarily funded by property taxes, with certain expenditures funded by specific non levy sources such as Building Permit Fees and Water Billing Revenue. Discussion/Analysis The Township ended the year 2024 with a 1.5% deficit of $424,723 in the operating budget Attached as Appendix A to this report is the 2024 operating summary comparing budget with the actuals. The key variances are highlighted in bold in the exhibit. Capital Projects: The capital budget, as reported on May 6, 2025 under Report 2025-062, had a surplus of $970,000 which remained in their respective reserves. A complete listing of capital projects along with their status – as originally presented on May 6, 2025 is included in Appendix B.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-138

Page 106 of 122

Updated 2025 financials will be provided to Council by November and will return to a quarterly reporting timeframe. Financial Implications 2024 was affected by the higher than anticipated inflationary increases or breakdowns related to facilities and vehicle. Staff was diligent in finding savings and repurposing available funds as best possible. As per the final tax rate bylaw, the deficit will be funded from the Working Funds Reserve. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): n/a

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Director of Finance/Treasurer Financial Analyst Attachments Exhibit A – 2024 Draft Financials Exhibit B – 2024 Capital Projects Financial Status. Approvals Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

APPENDIX A

INC STATEMENT BvA-Council 2024 Year Budget

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants Grants from Other Municipalities Investment Income Penalties and Interest on taxes Donations Other Transfer from Reserves/Reserve Funds Total Revenues

2024 YTD Actuals

YTD Actual vs Budget Variance

TOWNSHIP OF SOUTH FRONTENAC For the Twelve Months Ending December 31, 2024

Transfers

Net Adjusted Variance

22,723,775 22,707,505 1,612,492 1,604,753 1,563,678 1,320,537 2,132,602 2,077,048 0 (7,860) 649,000 1,585,504 370,000 414,482 2,100 45,106 0 62,347 277,661 1,156,444 29,331,308 30,965,866

(16,270) (7,739) (243,141) (55,554) (7,860) 936,504 44,482 43,006 62,347 878,783 1,634,558

-34,255 -37,363 -791,501 -1,285,033

-16,270 -124,266 -243,141 -1,606 -7,860 577,170 44,482 8,751 24,984 87,282 349,525

6,296,571

6,601,742

305,171

-315,349

-10,178

0

99,218

99,218

-99,218

0

2,100,333

2,358,012

257,680

-133,708

123,972

0 2,873,290 321,876 148,753 3,500 1,293,983 0

37,363 2,919,343 320,377 173,670 86 1,256,333 132,732

37,363 46,053 (1,499) 24,917 (3,414) (37,650) 132,732

-37,363 -55,273 0 0 0 0 -132,732

0 -9,220 -1,499 24,917 -3,414 -37,650 0

Legal - bylaw enforcement

Roadway Maintenance

5,556,155

6,131,630

575,475

-47,931

259,006

$47,931 Dust Layer (offset with reserve transfer) $95,000 Drainage, $29,000 Patching, Insurance $35,118

Winter Control Environmental Services Water System Transfer to Reserve Solid Waste Management Transfer to Reserve Parks, Recreation and Cemeteries Committees of Council Planning and Development Total Expenses TOTAL

2,361,009

2,092,471

(268,538)

292,848 126,582 3,110,649

338,404 221,865 3,493,986 14,155 1,665,689 150,783 843,980 28,851,839 (2,114,027)

45,556 95,283 383,338 14,155 236,642 150,783 (33,983) 2,059,281 424,723

0 -113,229 -150,976 -14,155 0 -150,783 -34,316 -1,285,033 0

45,556 -17,946 232,362 0 236,642 0 -68,299 774,249 424,723

-116,528 53,948 -359,334

Building Permits Recycling Grant shortfall - offset with Recycling Stabilization Transferred/Offset to reserve Fire Equipment sold - to reserve

OPERATING EXPENSE

General Government Transfer to Reserve Protection to Persons and Property Fire Transfer to Reserve Police Conservation Authorities Protective Inspections and Control Emergency Measures Building Department Transfer to Reserve Transportation Services

1,429,046 0 877,964 26,792,558 (2,538,750)

$250,000 Southern Frontenac Community Services - Capital Final Instalment (reserve offset) $65,349 First contribution of 5 Frontenac Municipal Services Corp (reserve offset) $37,214 Audit Canada Building Fund Interest to Reserve $170,832 Wages - partially offset withtransfer $130,708 from stabilzation reserve $60,000 Equipment and fleet repairs Fire Equipment Reserve from equipment sold $55,273 Prior Year reconciliation - funded from Policing Stabilization Reserve

Investment Income to offset/transfer to reserve

Utilities Kingston contract $100,600 Garbage Collection, Recyling $97,028 offset with Recycling Stabilization reserve $57,260 Arena Levy, $50,501 Cemeteries - new contract, Facilities/Park Maintenance $34,316 Transfer from Planning Stabilization re: OLT

Page 107 of 122

2024-12-31 1 of 1

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 1 of 6

2024 Capital Project Number

19-06 20-02 22-04 22-05 22-06 22-47 23-03 23-10 22-02 23-12 23-94 24-01 24-03 24-04 24-05 24-85

Project Description CORPORATE SERVICES Asset Management Software & Document Update Budgeting software incl reporting, self serve and metrics LiDar Imagery Digital Modernization & Workflow Improvement Senior & Affordable Housing Payroll Digitization Climate Change Adaption / Mitigation Strategy Audio Visual System - Council Chambers and Backup Gateway Signage -2022 - 2025 Wayfinding Sign Fabrication and Installation - 2023 - 2025 Stage Coach Road Property Website Redesign Cloud Server Records Management 14 Island Lake Dam Refurbishment Road 38 - Hartington Property subtotal FIRE

Total Project

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)

2024 Actuals

Variance

Year End Status

22,021 50,000 16,000 157,680 225,900 80,460 59,123 84,000 220,000 800,000 525,000 33,190 85,000 100,000 200,000 350,000 3,008,373

5,830 10,276 79,615 225,900 33,600 59,123 84,000 166,666 533,334 515,000 33,190 85,000 100,000 200,000 350,000 2,481,533

113,443 2,290 60,180 85,767 224,110 142,119 534,298 20,421 90,815 97,418 200,000 366,269 1,937,129

Complete 5,830 Carryover 10,276 Complete 79,615 Carryover 112,457 Carryover 31,310 Carryover 1,058 Carryover 1,767 Complete 57,444 Complete 391,215 Carryover 19,298 Complete 12,769 Complete 5,815 Complete 2,582 Complete Complete 16,269 Complete 544,404

16ft 40HP Aluminum - Marine Unit

75,000

75,000

68,763

6,237 Carryover

23-01 23-22 23-23 23-24 23-25

VFF Recruitment Community Risk Assessment / Master Fire Plan Hose and Appliances Bunker Gear Replacement Ice Water Rescue Equipment Renewal

137,000 55,000 20,000 25,000 54,000

11,245 55,000 1,470 6,325 54,000

3,534 20,000 3,097 8,928 2,494

7,711 Complete 35,000 Carryover 1,627 Complete 2,603 Complete 51,506 Carryover

Page 108 of 122

22-07

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 2 of 6

2024 Capital Project Number 24-14 24-11 24-12 24-13 24-15 24-16 24-17 24-18 24-19

23-71 23-77 24-21 24-22 24-23 24-24 24-25 24-26

Pumper Replacement Hoses and Appliances Electric Portable Fans Vehicle Replacement Gas Detectors & Docking Stations Mobile Gear Racks - Station 5 & 7 Specialized Equipment for Squads Radio Communications Study Tanker 351 Replacement subtotal PUBLIC SERVICES FLEET Tandem Dump Truck/Plow Snow Blower Attachment Tandem Plow Truck Tandem Roller-Pro Truck Two (2) 1-Ton Trucks with plow and sander attachments 1-Ton Truck with Dump Box and power lift Front Broom Attachment AVL - Light Duty Installs subtotal ROADS INFRASTRUCTURE Fish Creek Road Bridge Notre Dame Sidewalk Design Road 38/Boyce Road Sidewalk Design Streetlights (includes 18-17/19-14/20-20) / Streetlight Program 12th Con Bridge (B32) Repair Eagle Creek Culvert (B31) Design

Total Project

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)

2024 Actuals

Variance

Year End Status

559,675 18,000 30,000 75,000 40,000 18,000 20,000 10,000 100,000 1,236,675

18,000 30,000 75,000 40,000 18,000 20,000 10,000 100,000 514,040

8,279 16,445 28,411 70,940 31,142 18,844 13,062 293,938

8,279 Complete 1,555 Complete 1,589 Complete 4,060 Carryover 8,858 Carryover 844 Complete 6,938 Carryover 10,000 Cancelled 100,000 Carryover 220,101

430,000 40,000 430,000 615,000 230,000 120,000 40,000 20,000 1,925,000

430,000 40,000 430,000 615,000 230,000 120,000 40,000 20,000 1,925,000

223,389 39,636 223,389 213,310 215,424 126,497 40,583 17,248 1,099,476

206,611 Carryover 364 Complete 206,611 Carryover 401,690 Carryover 14,577 Complete 6,497 Complete 583 Complete 2,752 Complete 825,524

1,550,000 29,500 14,800 190,000 88,500 50,000

1,476,377 26,810 13,331 121,545 84,277 32,739

45,551 12,472 10,268 97,377 10,378

1,430,826 Carryover 14,338 Carryover 3,063 Carryover 121,545 Complete 13,100 Complete 22,361 Carryover

Page 109 of 122

19-R05 23-91 23-92 21-R08 22-17 22-18

Project Description

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 3 of 6

2024 Capital Project Number

Opinicon Road Culvert (C12) Buck Lake Accident Shale Road Culvert Design Bracken Culvert Claire Road Culvert Design Transportation Master Plan Bedford Road Greenfield Road Ormsbee Road Perth Road Pleasant Valley Municipal Drain - Drainage Act Maintenance Gravel Road Granular Renewal Road 38 Preliminary Design Arterial Reserve (Road 38 - Reserve Transfer) Microsurfacing - Bellrock Road Orser Road Spooner Road Kerr Road Tom Watson Road Devil Lake Road Surface Treatment (LCB) Preservation Sydenham Lake Bridge and Dam Long Swamp Bridge Study Craig Road Westport Road Florida Road Pavement Condition Assessment Updates subtotal

Total Project 859,300 106,687 20,000 549,200 18,000 125,000 1,453,600 219,100 828,800 530,500 35,250 300,000 220,000 2,450,000 495,000 157,500 39,100 161,500 124,400 346,600 905,207 534,000 35,000 54,900 10,800 9,300 25,000 12,536,545

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS) 829,212 106,687 4,075 528,543 12,658 125,000 1,440,951 216,505 825,371 525,259 30,664 50,504 149,785 2,450,000 495,000 157,500 39,100 161,500 124,400 346,600 905,207 534,000 35,000 54,900 10,800 9,300 25,000 11,948,599

2024 Actuals 823,759 118,836 4,732 436,342 13,994 1,137,405 143,330 654,349 456,802 16,548 51,560 76,485 2,450,000 512,496 137,418 34,288 148,026 110,202 317,014 849,447 419,001 9,000 53,964 13,615 7,123 1,995 9,173,778

Variance

Year End Status

5,452 Complete 12,149 Complete 657 Carryover 92,201 Complete 1,336 Carryover 125,000 Carryover 303,546 Complete 73,175 Complete 171,021 Complete 68,458 Complete 14,116 Carryover 1,056 Complete 73,300 Carryover Complete 17,496 Complete 20,082 Complete 4,812 Complete 13,474 Complete 14,198 Complete 29,586 Complete 55,760 Complete 114,999 Complete 26,000 Carryover 936 Carryover 2,815 Carryover 2,177 Carryover 23,006 Carryover 2,774,821

Page 110 of 122

22-19 22-58 23-46A 23-46B 23-46C 23-49 23-50A 23-50B 23-50C 23-50D 23-51 23-52 23-56 21-R09 24-32 24-33 24-34 24-38 24-39 24-43 24-40 24-44 24-46 24-41A 24-41B 24-41C 24-42

Project Description

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 4 of 6

2024 Capital Project Number

Project Description

Total Project

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)

2024 Actuals

Variance

Year End Status

FACILITIES 20-27 23-08 21-33 21-01 23-67 23-60 23-66 24-51 24-52 24-54 24-55 24-56 24-57 24-58 24-59 24-82 24-83 24-84 24-86 24-87 24-89

300,000 3,825,000 68,528 3,583,547 80,000 30,000 120,479 435,000 48,500 25,000 30,000 30,000 155,000 29,000 20,000 15,000 8,000 30,000 100,000 40,000 16,500 8,989,554

65,617 3,731,261 19,105 13,404 31,558 30,000 120,479 435,000 48,500 25,000 30,000 30,000 155,000 29,000 20,000 15,000 8,000 30,000 100,000 40,000 16,500 4,993,425

652,368 17,875 45,634 60,711 404,388 8,447 22,702 16,176 5,195 27,054 59,369 46,232 12,008 1,378,160

65,617 Carryover 3,078,893 Carryover 19,105 Carryover 4,471 Complete 14,076 Complete 30,000 Cancelled 59,768 Carryover 30,612 Carryover 40,053 Carryover 25,000 Carryover 30,000 Carryover 30,000 Carryover 132,298 Carryover 12,824 Complete 20,000 Carryover 9,805 Carryover 8,000 Carryover 2,946 Complete 40,631 Complete 6,232 Complete 4,492 Carryover 3,615,265

95,000.00 275,000 700,000

10,210.44 206,418.02 700,000

6,345.57 82,228.90

3,864.87 Complete 124,189 Complete 700,000 Carryover

Page 111 of 122

18-18 22-53 22-54

Town Hall - Accessible Entrance Ramp & Front Step Town Hall Expansion Design Admin Office Location Expansion Feasibility Study New Firehall - Replacing Station 8 Fabric Roof Panels (3) - Keeley Road Sand/Salt Dome Verona Medical Clinic - Construction 2nd floor accessible entran Building Condition Assessment Update Storrington Centre Roof and Parking Lot Upgrades Bedford Garage Equipment Upgrades Keeley Patrol Yard Waste Oil Disposal Sydenham Point Accessible Washroom Upgrades Centennial Park New Accessible Washrooms Design and Build Centennial Park Renovations to existing Canteen/Washrooms Harris Park Hall Flooring Replacement Glendower Hall Interior Design Plans Station 5 Exterior Upgrades Station 4 Flooring Demo Pic Sand/Salt Storage Facility Stage Coach Demolition Storrington Renovations Admin Offices Green Bay Waste Disposal Site subtotal SYDENHAM WATER Water Hauling Station & Mill Pond Drinking Station SCADA & PLC (2023-2024) Serpentine Piping (2024-2025)

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 5 of 6

2024 Capital Project Number 24-61

20-41 19-54 22-38

Total Project

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)

2024 Actuals

Variance

Year End Status

Sydenham Drinking Water System Upgrades subtotal RECREATION Davidson Beach - Access Road to swim area Storrington Centre Upgrades McMullen - Verona Court Project

37,500 1,107,500

37,500 954,128

12,636.10 101,211

24,864 Complete 852,918

50,000 822,309 486,323

50,000 39,759 6,009

38,480 2,155

11,520 Complete 39,759 Complete 3,854 Complete

Consulting Fee - User Fee & Facility Allocation Policy Recreation Software Boat Launch/Water Access Review Glendower Heritage Garden Storrington Centre Audio Equipment Princess Anne Repairs Sydenham Point Field Score clock Power Centennial Park Walkway Connections Centennial Park Courts and Electrical Improvements McMullen Park - Parking Lot paving & storage bunker McMullen Park Beach and Washroom Building Upgrades Keeley/Bowes Diamond Upgrades Glendower Court Basketball nets Bellrock & Petworth Parkette Conceptual Design Petworth Mill wall cap and repairs Shipyards Boat Ramp Rehabilitation New Picnic Tables subtotal

49,720 39,554 25,000 20,000 19,119 15,000 10,000 240,000 49,000 57,255 45,745 208,000 11,000 15,000 200,000 110,000 10,000 2,483,024

4,235 16,184 25,000 9,843 8,152 10,000 240,000 49,000 57,255 40,581 208,000 11,000 15,000 200,000 110,000 10,000 1,110,018

6,476 5,495 4,895 1,517 2,748 13,306 15,136 9,066 64,869 41,926 155,615 9,066 6,251 377,001

2,240 Carryover 10,689 Carryover 20,105 Carryover 8,326 Complete 2,748 Complete 8,152 Complete 3,306 Complete 224,864 Carryover 39,934 Carryover 7,614 Complete 1,346 Complete 52,385 Carryover 1,934 Complete 15,000 Carryover 200,000 Carryover 110,000 Carryover 3,749 Complete 733,017

Page 112 of 122

22-43 22-44 23-80 23-83 23-84 23-103 24-60 24-66 24-80 24-67 24-75 24-68 24-69 24-70 24-71 24-72 24-74

Project Description

Township of South Frontenac 2024 Capital Budget Update To December 31, 2024

Page 6 of 6

2024 Capital Project Number

19-60 21-16 21-17 22-60 23-04 23-90 23-06 23-07 24-76 24-77 24-78

Project Description DEVELOPMENT SERVICES Official Plan Development of Subdivision / Condo Standards Servicing Options Study (Verona) Napanee River Lakes Study Updated Floodplain Mapping New Building Vehicle New Building Vehicle Zoning Bylaw Update Community Planning Permit System Economic Development Strategy Replacement Building Vehicle Development Charge Study and Population Study subtotal Total

Total Project

2024 Original Budget (REVISED WITH Previous Year CARRYOVERS)

2024 Actuals

Variance

Year End Status

176,000 15,000 100,000

6,580 15,000 16,127

1,658 3,920

4,923 Carryover 15,000 Carryover 12,207 Carryover

79,900 45,000 65,000 125,000 25,000 50,000 50,000 95,000 825,900 32,112,571

19,975 45,000 65,000 125,000 25,000 50,000 50,000 95,000 512,682 24,439,426

41,876 41,876 9,143 70,180 168,653 14,529,346

19,975 Carryover 3,124 Complete 23,124 Complete 125,000 Carryover 15,857 Carryover 50,000 Carryover 50,000 Carryover 24,820 Complete 344,029 9,910,080

Page 113 of 122

Page 114 of 122

September 23, 2025

AA-025-25

To:

Municipal CAOs and Clerks Cataraqui Source Protection Area – Eastern Area

RE:

Invitation for Expression of Interest Municipal Representative (Eastern Area) – Cataraqui Source Protection Committee

This letter seeks input from municipalities in the Cataraqui Source Protection Area regarding the renewal of the eastern area municipal representative on the Cataraqui Source Protection Committee (SP Committee). The SP Authority is composed of the Cataraqui Region Conservation Authority (Cataraqui Conservation) Full Authority Board plus a representative from the Township of Frontenac Islands. The SP Authority is responsible for appointing and maintaining the SP Committee, which guides the development of drinking water source protection technical studies and policies for our area. Established in 2007, the SP Committee successfully completed its initial mandate with the approval of the Cataraqui Source Protection Plan (2014), submission of annual implementation reports, and development of a workplan to determine areas for additional efforts. The Committee is now preparing to implement Section 36 updates under the Clean Water Act to ensure successful ongoing execution of the Source Protection Plan. In accordance with the Ontario Clean Water Act, municipalities are represented by onethird of the voting members on the SPC. A municipal seat can be held by council members or other persons that represent municipal interests, including municipal employees. Nominees must live, work and/or own or rent land in the Cataraqui Source Protection Area; they cannot be a Cataraqui Conservation employee or Board member. In 2007, it was agreed that the municipal representatives would be drawn from eastern, central, western, and the area at large for a total of four (4) representatives who, collectively, represent the interests of all Cataraqui Conservation’s partner municipalities.

Cataraqui Conservation – Cataraqui Source Protection Area 2069 Battersea Road, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 cleanwatercataraqui.ca • cataraquiconservation.ca

Page 115 of 122 Page 2 of 2 AA-025-25 September 23, 2025 Per the attached chart, incumbents are prepared to continue representing the eastern, western, central areas as well as the area at large. The current representative for the eastern area has expressed interest in continuing to sit on the SP Committee and renewing his term. We have the following specific questions for your consideration: For municipalities in the eastern nomination area: (1) Please indicate whether there is support for Mr. Steve Allen, serving as your area representative for another three-year term by November 21, 2025, through council resolution. (2) Alternatively, please indicate whether there is a nominee for consideration who is eligible to serve as the eastern area representative and identify their name, address and contact information by November 21, 2025, through council resolution. Pending approval by the Cataraqui Source Protection Authority, the successful candidate will begin their three-year term in January 2026. We look forward to hearing from you. Please contact the undersigned with any questions or comments at 613-546-4228 ext. 252 or via jjobin@crca.ca.

Sincerely,

Jason Jobin Coordinator, Source Protection Attachments: Appointments to the Cataraqui Source Protection Committee – Municipal Sector c.c.

Paul Proderick, Chair, Cataraqui Source Protection Authority

Cataraqui Conservation – Cataraqui Source Protection Area 2069 Battersea Road, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 cleanwatercataraqui.ca • cataraquiconservation.ca

Attachment to AA-025-25 Cataraqui Source Protection Authority Letter to Local Municipalities, September 23, 2025

Appointments to the Cataraqui Source Protection Committee (2025) - Municipal Sector 1 Area

Municipalities

Candidate

Notes

Eastern Area

Township of Athens City of Brockville Township of Elizabethtown-Kitley Township of Front of Yonge Town of Gananoque Township of Leeds and the Thousand Islands Township of Rideau Lakes

Central Area

Township of Frontenac Islands City of Kingston Township of South Frontenac

Niall Oddie, Kingston2

Western Area

Town of Greater Napanee Loyalist Township

Luke MacDonald Loyalist2

Luke MacDonald is the Engineering and Environment Manager with Loyalist Township. He has served on the Committee since 2023.

Area at Large

This member represents the interests of all municipalities in the Cataraqui Source Protection Area.

Kristie Kelly Greater Napanee2

Kristie Kelly is the Director of Environmental Services for the Town of Greater Napanee and has served on the Committee since 2023.

Steve Allen, Brockville2

Steven Allen is the Supervisor of Engineering with the City of Brockville. Mr. Allen has served on the Committee since 2019.

Niall Oddie is a Senior Planner with the City of Kingston. He has served on the Committee since 2022.

2 Incumbent member on the Cataraqui Source Protection Committee.

Page 116 of 122

1 All appointments are subject to confirmation by the members of the Cataraqui Source Protection Authority.

Page 117 of 122 Minutes of Council September, 2, 2025

Township of South Frontenac Council Meeting Minutes

Meeting # Time: 6:15 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton

1

Meeting to Order

a)

Resolution Resolution No. [2025-17]-01 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of September 2, 2025 be called to order at 6:15 p.m. Carried

2

Approval of Agenda (and Addendum)

a)

Resolution Resolution No. [2025-17]-02 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the agenda be amended to include the addendum. Carried Resolution No. [2025-17]-03 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the agenda, as amended, be approved. Carried

3

Disclosure of Pecuniary Interest

a)

There were none.

4

Committee of the Whole “Closed Session”

a)

Resolution Resolution No. [2025-17]-04 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte

Page 118 of 122 Minutes of Council September, 2, 2025 That Council resolve itself into Committee of the Whole “Closed Meeting” to consider the following item:

  1. Personal matters about an identifiable individual, including municipal or local board employees - Performance Review Carried b)

Resolution Resolution No. [2025-17]-05 Moved by Councillor Leonard Seconded by Councillor Roberts That Council rise from Committee of the Whole “Closed Meeting” without reporting. Carried

5

Recess (If Required)

a)

Council recessed from 6:40 p.m. to 7:00 p.m.

6

Roll Call

a)

The Deputy Clerk conducted roll call.

7

Ceremonial Presentations

a)

There were none.

8

Public Meeting

a)

Not applicable.

9

Delegations

a)

There were none.

10

Briefings

a)

Representatives from Watson & Associates Economists LTD. were present to speak to Council regarding the Asset Management Plan for Non-core Infrastructure Assets.

11

Reports from Administration

a)

Asset Management Plan – Non-core Assets Resolution No. [2025-17]-06 Moved by Councillor Turcotte Seconded by Councillor Morey That Council approve the 2025 Asset Management Plan – Non-core assets including the gravel roads component which falls under core assets as attached under Attachment A of Report 2025-129. Carried Resolution No. [2025-17]-07 Moved by Councillor Pegrum Seconded by Councillor Trueman That staff review facility assets and report back to Council during the first quarter of 2026 it being understood that the report should detail the level of current and anticipated future use, the anticipated costs of maintenance and needed upgrades based on the assessment report, and identify any facilities that could be considered as surplus and divested or demolished.

Page 2 of 5

Page 119 of 122 Minutes of Council September, 2, 2025 Carried b)

City of Kingston- COCHI/OPHI – Grant Application Resolution No. [2025-17]-08 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council endorse the grant requests submitted to the City of Kingston under the Canada-Ontario Community Housing Initiative (COCHI) and Ontario Priorities Housing Initiative (OPHI) totalling $1.4 million to support the Verona Housing Project. That Council authorize the Mayor and Clerk to execute all corresponding agreements and registrations should the requests be successful. Carried

c)

Appointment of Deputy Chief Building Official Resolution No. [2025-17]-09 Moved by Councillor Morey Seconded by Deputy Mayor Ruttan That Matt Doyle be appointed as a Deputy Chief Building Official for the Township of South Frontenac; That By-law 2025-58, attached to Report Number 2025-123, as Exhibit A, being a By-law to amend By-law 2024-11, A By-Law to Appoint Deputy Chief Building Officials, be given first and second reading; That By-law 2025-58 be presented to Council for third reading. Carried

d)

Stop up and Close a Portion of Hinchinbrooke Road Resolution No. [2025-17]-10 Moved by Councillor Turcotte Seconded by Councillor Roberts That Council approve By-law 2025-59 to close a portion of Hinchinbrooke Road; That notwithstanding By-law 2025-33, being “A By-law to Prescribe the Form, Manner and Times for the Provision of Notice”, By-law 2025-59, attached to Report Number 2025-124, as Exhibit A, “A By-Law to Stop up, Close, and Declare Surplus a Portion of Road in the Township of South Frontenac as a result of Reconstruction on Hinchinbrooke Road” be given first and second reading; and That By-law 2025-59 be presented to Council for third reading. Carried

e)

Purchase of Used Fire Pumper Resolution No. [2025-17]-11 Moved by Councillor Trueman Seconded by Councillor Leonard That Council support the purchase of a 2007 Spartan Pumper, required upgrades and supplies to an upset budget of $130,000; and That the purchase be funded from the Asset Investment Reserve. Carried

Page 3 of 5

Page 120 of 122 Minutes of Council September, 2, 2025 f)

Committee of Adjustment - Appointment of Public Member Resolution No. [2025-17]-12 Moved by Councillor Pegrum Seconded by Councillor Leonard That Patrick Diotte be appointed to the Committee of Adjustment, as a public representative, for the term of Council. Carried

12

Reports from Advisory Committees

13

Information Reports

a)

Strong Mayor Powers – Procedural Guide

b)

Verona Housing Update

14

Committee of the Whole

a)

Not applicable.

15

Communications

a)

Received from Eastern Ontario Wardens’ Caucus (EOWC) regarding the August 2025 newsletter.

16

Tabling of Documents

a)

There were none.

17

New Business

a)

There were none.

18

Notice of Motion

a)

Councillor Pegrum presented the following Notice of Motion at the August 12, 2025 Council meeting: Resolution No. [2025-17]-13 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Director of Emergency Services prepare a report to Council prior to 2026 Budget Deliberations outlining options and costs associated with erecting signs to communicate fire burn ban status at Township of South Frontenac Fire Stations. Carried

19

Approval of Minutes

a)

Resolution Resolution No. [2025-17]-14 Moved by Councillor Sleeth Seconded by Councillor Trueman That the minutes of the August 12, 2025 Council meeting be approved. Carried

20

Approval of By-laws

a)

Resolution

Page 4 of 5

Page 121 of 122 Minutes of Council September, 2, 2025 Resolution No. [2025-17]-15 Moved by Councillor Pegrum Seconded by Councillor Sleeth That By-laws Number (1) and (2) be given third reading. Carried 21

Committee of the Whole “Closed Session”

22

Confirmation By-law

a)

Resolution Resolution No. [2025-17]-16 Moved by Deputy Mayor Ruttan Seconded by Councillor Morey That By-law 2025-60, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-17]-17 Moved by Councillor Turcotte Seconded by Councillor Leonard That By-law 2025-60, being the confirmatory by-law, be given third reading, signed and sealed. Carried

23

Date of Next Meeting

a)

The next Council meeting is scheduled for October 7, 2025 at 7:00 p.m.

24

Adjournment

a)

Resolution Resolution No. [2025-17]-18 Moved by Councillor Roberts Seconded by Councillor Pegrum That the Council meeting of September 2, 2025 be adjourned at 8:00 p.m. Carried

Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community

Page 5 of 5

Page 122 of 122 Township of South Frontenac By-Law Number 2025-67 Page 1 of 1 By-Law Number 2025-67 A By-Law to Confirm generally all actions and proceedings of the Council meeting of the corporation of the Township of South Frontenac on October 7, 2025 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and; Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; Therefore, be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

  1. The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on October 7, 2025, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held October 7, 2025, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on October 7, 2025, except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
  4. Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
  5. This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, October 7, 2025 Given Third Reading and Passed: Tuesday, October 7, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

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