Body: Council Type: Minutes Meeting: Regular Date: October 7, 2025 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council October, 7, 2025
Township of South Frontenac Council Meeting Minutes
Meeting #2025-18 Time: 7:00 PM Location: Council Chambers/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Stephanie Kuca - Director of Finance and Treasurer, Troy Dunlop - Manager of Engineering and Capital Projects, Melia Edgar - Deputy Treasurer, Christine Woods Manager of Planning Services
1
Meeting to Order
a)
Resolution Resolution No. [2025-18]-01 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council meeting of October 7, 2025 be called to order at 7:00 p.m. Carried
2
Roll Call
a)
The Deputy Clerk conducted roll call.
3
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-18]-02 Moved by Councillor Pegrum Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried
4
Disclosure of Pecuniary Interest
a)
There were none.
5
Committee of the Whole “Closed Session”
a)
Not applicable.
6
Recess (If Required)
7
Ceremonial Presentations
a)
There were none.
Minutes of Council October, 7, 2025 8
Public Meeting
a)
Resolution Resolution No. [2025-18]-03 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte That the public meeting be called to order. Carried
b)
The Deputy Clerk read the Notice of Collection.
c)
Proposed Amendment to Waste Management By-law 2005-98 Loughborough Waste Disposal Site Fees Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions received from members of Council. Mayor Vandewal afforded members of the public the opportunity to provide comment. There were no comments received from members of the public.
d)
Zoning By-law Amendment Application PL-ZBA-2025-0093, 4293-4353 Miller Road, Portland District Christine Woods, Manager, Planning Services, provided an overview of the application. Mayor Vandewal provided members of Council the opportunity to ask questions. Councillor Morey inquired about the process for ensuring that the environmental protection zone requirements are honoured throughout the process. In response, Christine Woods explained the process for ensuring that the requirements are fulfilled. In response to a question from Councillor Sleeth regarding sufficient space for a septic, Christine Woods explained the size of the lot in relation to the space required for the septic tank. Councillor Leonard expressed that he did not have concerns regarding the application provided that the appropriate steps are taken. Mayor Vandewal inquired about the timeline restrictions for site alteration, and in response Christine Woods provided the justification regarding the restrictions. The applicant, Phillip Ball, was present and provided context about the hay field as well as additional information regarding timelines for cultivating the fields. Mayor Vandewal afforded one last opportunity for members of the public to provide comment. There were no additional questions or comments received.
e)
Resolution Resolution No. [2025-18]-04 Moved by Councillor Morey Seconded by Councillor Trueman
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Minutes of Council October, 7, 2025 That the public meeting be closed. Carried 9
Delegations
a)
There were none.
10
Briefings
a)
There were none.
11
Reports from Administration
a)
Zoning By-law Amendment Application PL-ZBA-2025-0093, 4293-4353 Miller Road, Portland District Resolution No. [2025-18]-05 Moved by Councillor Roberts Seconded by Councillor Leonard That Zoning By-law Amendment Application PL-ZBA-2025-0093, submitted by Philip Ball, regarding 4293-4353 Miller Road, be approved, That By-law 2025-61, attached to Report Number 2025-134, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland, Township of South Frontenac, be given first and second reading, and That By-law 2025-61 be presented to Council for third reading. Carried
b)
2025 Lake Ecosystem Grant Recommendations Councillor Roberts requested that the recommendation be split into separate votes for each application. Resolution No. [2025-18]-06 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve Lake Ecosystem Grants for $9,500 for Garter Lake Lane Association. Carried Resolution No. [2025-18]-07 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve Lake Ecosystem Grants for $2,000 for Wolfe Lake Association. Carried Resolution No. [2025-18]-08 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve Lake Ecosystem Grants for $10,000 for Queen’s University Biological Station. Carried Resolution No. [2025-18]-09 Moved by Councillor Sleeth Seconded by Councillor Pegrum
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Minutes of Council October, 7, 2025 That Council carryover $8,500 from 2025 and $10,660 from 2024 (total of $19,160) to be used for the 2026 Lake Ecosystem Grant program. Carried c)
LA-2025-004 (Votary) Licence Agreement Application, 1029 Benjamin Lane, Road Allowance Between Concession 7 and Concession 8, Loughborough Resolution No. [2025-18]-10 Moved by Councillor Turcotte Seconded by Deputy Mayor Ruttan That Council approve a by-law to authorize the Mayor and Clerk to enter into a Licence Agreement with Marilyn and Robert Votary for the purpose of recognizing the existing use of the unopened road allowance between Concession 7 and 8, Loughborough; That By-law 2025-62, attached as Exhibit B, being “A By-law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn and Robert Votary Relating to the Existing and Continued use of the Unopened Road Allowance”, be given first and second reading; and That By-law 2025-62 be presented to Council for third reading. Carried
d)
RAC-22-0136 (Carr) Unopened Road Allowance Closure and Purchase Request Resolution No. [2025-18]-11 Moved by Councillor Pegrum Seconded by Councillor Leonard That Council approve a By-law to stop up and close a portion of unopened road allowance; and That By-law 2025-63, attached to Report Number 2025-122 as Exhibit C, being “A By-law to Stop up, close and sell a portion of Unopened Road Allowance, Parts 1 through 4, Plan 13R23412, Bedford District” be given first and second reading; and That By-law 2025-63 be presented to Council for third reading. Carried
e)
Proposed Fee Changes for Loughborough Waste Disposal Site Resolution No. [2025-18]-12 Moved by Councillor Trueman Seconded by Councillor Sleeth That Council approve the proposed amendment to the Waste Management Bylaw, as outlined in Exhibit A of Report Number 2025-125 relating to waste management fees; and That Council approve the proposed amendment to Schedule E of the Fees and Charges By-Law, as outlined in Exhibit B of Report Number 2025-125 relating to waste management fees; and That By-law 2025-64, attached to Report Number 2025-125 as Exhibit A, being a By-Law to Amend By-law 2005-98, As Amended and Bylaw 2025-65, attached to Report Number 2025-125 as Exhibit B, being a By-Law to Amend By-law 202459, As Amended be given first and second reading; That By-laws 2025-64 and 2025-65 be presented to Council for third reading.
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Minutes of Council October, 7, 2025 Carried f)
Speed Transition Zone – South of Harrowsmith Resolution No. [2025-18]-13 That Council approve the staff recommendation for a new 60km/hr speed limit transition zone for Road 38 located south of the Village of Harrowsmith. That By-law 2025-66, being a “By-law to amend By-law 2000-01, and to amend the speed limits on a section of Road 38 from 200m south of Kingston Road to 1200m south of Kingston Road” be given first and second reading; and That By-law 2025-66 be presented to Council for third reading. Deferred (See motion to Defer which was Carried) Resolution No. [2025-18]-14 Moved by Councillor Leonard Seconded by Councillor Morey That further consideration of this matter be deferred in order for staff to report back to Council regarding the feasibility of implementing a 70 km/hr speed limit in the area in question. Carried
g)
Watersheds Canada Partnership on Shoreline Restoration Efforts Resolution No. [2025-18]-15 Moved by Councillor Leonard Seconded by Councillor Pegrum That Council support Watersheds Canada’s application to the Green Municipal Fund’s Growing Canada’s Community Canopies Campaign. Carried
h)
Fire Protection Grant Resolution No. [2025-18]-16 Moved by Councillor Turcotte Seconded by Councillor Morey That Council endorse The Township of South Frontenac application to the Fire Prevention Grant as listed under report 2025-132; and That Council authorize the Clerk and Mayor to enter into an agreement should the Township be successful with their application. Carried
i)
Municipal Ice Storm Assistance (MISA) Program Resolution No. [2025-18]-17 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council of the Corporation of the Township of South Frontenac hereby requests assistance under the Municipal Ice Storm Assistance program due to the eligible costs directly linked to the March 2025 ice storm; and That the Treasurer is given delegated authority to verify and attest to the accuracy of the application package; and That Council authorize the Mayor and Clerk to execute all corresponding agreements should the request be successful.
Page 5 of 7
Minutes of Council October, 7, 2025 Carried 12
Reports from Advisory Committees
a)
There were none.
13
Information Reports
a)
Fire Department Q1 & Q2 Report 2025
b)
Preliminary Financials for 2024
14
Committee of the Whole
15
Communications
a)
Received from Drinking Water Source Protection, dated September 23, 2025, regarding “Invitation for Expression of Interest Municipal Representative (Eastern Area) - Cataraqui Source Protection Committee.
16
Tabling of Documents
a)
There were none.
17
New Business
a)
There was none.
18
Notice of Motion
a)
There were none.
19
Approval of Minutes
a)
Resolution Resolution No. [2025-18]-18 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte That the minutes of the September 2, 2025 Council meeting be approved. Carried
20
Approval of By-laws
a)
Resolution Resolution No. [2025-18]-19 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-laws (1) through (5) be given third reading, signed and sealed:
- By-law 2025-61 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW and EP on lands described as Part 1 on 13R23313, Part of Lot 10, Concession 12, District of Portland: Ball
- By-law 2025-62 - A By-Law to Authorize the Execution of a Licence Agreement Between the Township of South Frontenac and Marilyn Votary Relating to the Existing and Continued use of the Unopened Road Allowance Concession 7 and Concession 8 Loughborough, Lying Between Eel Lake and FR259791; Township of South Frontenac
- By-law 2025-63 - A By-Law to Stop up, Close and Sell a portion of Unopened Road Allowance, between Concessions 9 and 10, Parts 1 through 4, Plan 13R23412, Bedford District
Page 6 of 7
Minutes of Council October, 7, 2025 4. By-law 2025-64 - A By-Law to Amend By-law 2005-98, A By-law for Providing and Maintaining a System for the Collection, Removal and Disposal of Garbage and Recycling Materials, and to Repeal Certain By-laws from the Former Municipalities that Deal with the Same Subject Matter 5. By-law 2025-65 - A By-Law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, As Amended Carried 21
Committee of the Whole “Closed Session”
a)
Not applicable.
22
Confirmation By-law
a)
Resolution Resolution No. [2025-18]-20 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2025-67, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-18]-21 Moved by Councillor Sleeth Seconded by Councillor Roberts That By-law 2025-67, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Date of Next Meeting
a)
The next Council meeting is scheduled for October 21, 2025 at 7:00 p.m.
24
Adjournment
a)
Resolution Resolution No. [2025-18]-22 Moved by Deputy Mayor Ruttan Seconded by Councillor Pegrum That the Council meeting of October 7, 2025 be adjourned at 8:04 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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