Body: Council Type: Minutes Meeting: Regular Date: September 7, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council September, 7, 2021 Time: 7:00 PM Location: Electronic Participation
Meeting # 27 Council Present in Council Chambers: Mayor Ron Vandewal, Pat Barr, Doug Morey, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Ray Leonard, Alan Revill Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk. Claire Dodds - Director of Development Services, Troy Dunlop - Manager of Technical Services and Infrastructure, Louise Fragnito - Director of Corporate Services and Treasurer, Christine Woods - Planner
Call to Order and Roll Call
a)
Resolution The Clerk conducted the roll call as outlined in the attendance noted above. Resolution No. 2021-27-01 Moved by Councillor Sutherland Seconded by Councillor Roberts That the Council meeting of September 7, 2021 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2021-27-02 Moved by Deputy Mayor Barr Seconded by Councillor Ruttan That the agenda for the September 7, 2021 Council meeting be approved as presented. Carried
Scheduled Closed Session - at the end of the agenda
Delegations - none
Public Meeting - not applicable
Approval of Minutes
a)
July 13, 2021 Council Meeting Resolution No. 2021-27-03 Moved by Councillor Morey Seconded by Councillor Revill
Minutes of Council September, 7, 2021 That the minutes of the July 13, 2021 Council meeting be approved. Carried 8.
Business Arising from the Minutes
a)
Notice of Motion - Education Development Charge Resolution No. 2021-27-04 Moved by Councillor Revill Seconded by Councillor Morey That Council supports the resolution passed by the Council of the County of Lennox and Addington regarding the proposal by the French Public School Board to impose an Education Development Charge and directs staff to advise the Minister of Education that South Frontenac Council supports the review of the legislation that allows School Boards the opportunity to tax those who receive limited or no benefit. Defeated
Reports Requiring Action
a)
Tender # PS-2021-15 - Snowplowing and Sanding/Salting Arterial Roadways (2021-2024) Resolution No. 2021-27-05 Moved by Councillor Sleeth Seconded by Councillor Leonard That Council approve the bid from K. Mulrooney Trucking for Snowplowing and Sanding/Salting Arterial Roadways for 2021 through 2024 with a two (2) year option for extensions. Carried
b)
Tender # PS 2021-16 - Winter Maintenance Operations at Various Locations (2021-2024) Resolution No. 2021-27-06 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council approve the low bids submitted for each local road route in response to Tender # PS-2021-16 for Winter Maintenance Operations at Various Locations (2021-2024) as outlined in the report from the Manager of Operations and Fleet dated September 7, 2021. Carried
c)
Tender # PS-2021-25 - Winter Maintenance Services - Sidewalks (2021-2024) Resolution No. 2021-27-07 Moved by Councillor Sutherland Seconded by Deputy Mayor Barr That Council approve the low bids submitted for each of the four (4) sidewalk plowing routes in response to Tender # PS-2021-25 for winter maintenance services on sidewalks (2021- 2024) as outlined in the report from the Manager of Operations and Fleet dated September 7, 2021. Carried
d)
Out of Budget Approval - Hinchinbrooke Road Resolution No. 2021-27-08 Moved by Councillor Morey Seconded by Councillor Sutherland
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Minutes of Council September, 7, 2021 That Council authorize the budget approval in the amount of $225,000 to advance placement of double surface treatments on Hinchinbrooke Road within the 2021 budget year; and, That the estimated budget shortfall of $225,000 be fully funded from forecasted surplus from the Carrying Place, Bunker Hill and Deyos Road projects. Carried e)
Lake Ecosystem Grants - Intake 1 Staff provided clarity on the application from the Wolfe Lake Association as the details provided in the report did not give enough detail on their project. Resolution No. 2021-27-09 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approve three (3) Lake Ecosystem Grants totalling $24,500, as recommended by the Lake Ecosystem Committee and as summarized in this report, and That remaining funds of $35,500 be allocated to a second intake of the program to be issued in the fall of 2021. Carried
f)
Road Closing Application RC-21-03 - Unopened Road Allowance between former Loughborough and Portland Townships Resolution No. 2021-27-10 Moved by Councillor Leonard Seconded by Councillor Morey That Council direct staff to move forward with the process of closing and transferring ownership of a 20.12 metre (66 foot) by approximately 182.87 metre (600 foot) portion of unopened road allowance to enlarge an adjacent parcel of land municipally known as 5356 New Morin Road, shown in Attachment #1 of the report dated September 7, 2021. Carried
g)
Deeming By-law - Deem Lot 21 on Block 3 on Plan 1661 not to be a lot in a plan of subdivision See By-law 2021-46
h)
Zoning By-law Amendment - Z-21-10 - Concession 9, Part Lot 20, Christel Lane See By-law 2021-47
i)
Zoning By-law Amendment - Z-21-14 - Concession 7, Part Lots 37 and 38, 2965 Battersea Road See By-law 2021-48
j)
Zoning By-law Amendment Z-21-15 - Concession 2, Part Lot 1 and 2, 56 Nighthawk Lane See By-law 2021-49
k)
Approve Transfer Payment Agreement (TPA) with the Ontario Ministry of Municipal Affairs and Housing
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Minutes of Council September, 7, 2021 Resolution No. 2021-27-11 Moved by Councillor Roberts Seconded by Deputy Mayor Barr That Council authorize the Mayor and Clerk to execute a Transfer Payment Agreement (TPA) with the Ontario Ministry of Municipal Affairs and Housing (MMAH) for Funding through the Second intake of the Municipal Modernization Program for a Joint Fire Hall and Fleet Location Study. Carried l)
Support for application to the Ontario Trillium Foundation Community Building Fund for Reconstruction of the McMullen Net Sport Courts in Verona Resolution No. 2021-27-12 Moved by Councillor Leonard Seconded by Councillor Sutherland That Council support a grant application to the Ontario Trillium Foundation (OTF) Community Building Fund - for up to the maximum funded amount of $500,000, for the reconstruction of the McMullen Net Sport Courts in Verona, and, That authorization be given to the Mayor and Clerk to sign a transfer payment agreement with the OTF for the funding if the grand application is successful. Carried
m)
ICIP Green Infrastructure Grant Application Resolution No. 2021-27-13 Moved by Councillor Sleeth Seconded by Councillor Sutherland That Council support a grant application to the Investing in Canada Infrastructure Program (ICIP): Green Infrastructure Stream, for upgrades to the Sydenham Water Plant as itemized in the August 17th, 2021 report; and, That authorization be given to the Mayor and Clerk to sign a transfer payment agreement for the funding if the grant application is successful. Carried
Committee Meeting Minutes
a)
Joint Recreation Committee Meeting held May 31, 2021 Resolution No. 2021-27-14 Moved by Councillor Morey Seconded by Councillor Sutherland That Council receives for information the minutes of the Joint Recreation Committees meeting held May 31, 2021. Carried
By-laws
a)
First and Second Reading of By-laws Resolution No. 2021-27-15 Moved by Councillor Sleeth Seconded by Councillor Ruttan That the following by-laws be given first and second reading: • By-law 2021-46 • By-law 2021-47 • By-law 2021-48 • By-law 2021-49 Carried
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Minutes of Council September, 7, 2021 b)
By-law 2021-46 - Deem part of a Plan of Subdivision No. 1661 not to be a registered plan of subdivision Resolution No. 2021-27-16 Moved by Councillor Roberts Seconded by Councillor Morey That By-law 2021-46, being a by-law to deem part of plan of Subdivision No 15661 not to be a registered plan of Subdivision, Lot 21 and Block E, be given third reading, signed and sealed. Carried
c)
By-law 2021-47 - Rezone from RU to RLSW and RLSW-129, Concession 9, Part Lot 20, Christel Lane Resolution No. 2021-27-17 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2021-47, being a by-law to amend By-law 2003-75, as amended to rezone land from Rural (RU) to Limited Service Residential - Waterfront (RLSW) and Limited Service Residential - Waterfront - Special Provision (RLSW-129), Storrington District, be given third reading, signed and sealed. Carried
d)
By-law 2021-48 - Rezone from Rural Special Provision (RU-3) to Rural (RU) Concession 7, Part Lot Resolution No. 2021-27-18 Moved by Councillor Sutherland Seconded by Deputy Mayor Barr That By-law 2021-48, being a by-law to amend By-law 2003-75, as amended, to rezone land from Rural - Special Provision (RU-3) to Rural (RU) on lands described as 2965 Battersea Road, Part of lot 38, concession 7, District of Storrington, be given third reading, signed and sealed. Carried
e)
By-law 2021-49 - Rezone from Residential Waterfront (RW) to Rural (RU), Concession 2, Part of Lot 1 and 2 Resolution No. 2021-27-19 Moved by Councillor Ruttan Seconded by Deputy Mayor Barr That By-law 2021-49, being a by-law to amend By-law 2003-75 as amended, to rezone land from Residential Waterfront (RW) to Rural (RU) on lands described as 56 Nighthawk Lane, Part Lot 1 and 2, Concession 2, District of Bedford, be given third reading, signed and sealed. Carried
Reports for Information - none
Information Items
a)
Southern Frontenac Community Services Corporation - Funding Request With a 2/3 majority vote, Councillor Sutherland proposed a recommendation as outlined below. Resolution No. 2021-27-20 Moved by Councillor Sutherland Seconded by Councillor Sleeth
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Minutes of Council September, 7, 2021 That staff report back by October 12, 2021 on the risks and opportunities of contributing to the Southern Frontenac Community Services Corporation Build Fund including options for contributing to the fund. Carried 14.
Notice of Motions - none
Announcements/Statements by Councillors
a) Councillor Sutherland inquired about more information with regard to internet service and what is the status of potential upgrades to all of Ontario, Neil Carbone indicated that he will bring a report forward with an update on this matter. b)
Mayor Vandewal reported that he had visited with Councillor Leonard and delivered a fruit basket to him at his home as he is recovering from surgery. Councillor Leonard (joined virtually) thanked Mayor Vandewal for the visit and extended his appreciation to all of Council for the fruit basket and card.
c)
Councillor Sleeth inquired about line painting the centre line on Carrying Place Road and noted he has had requests to now have the speed limit reduced on this road. Troy Dunlop indicated that he could look at the line painting however given the time of year, the challenge is that the road will not be polished off in time and snow plows may strip the coating off. In terms of the speed limit reduction request, Mr. Dunlop noted that there is a procedure for speed limit reduction and asked that Councillor Sleeth have the individuals contact him directly to discuss the process.
d)
Troy Dunlop provided an update on the Hinchinbrooke Road closure as a result of the collapsed culvert. Groundwork engineering has submitted the geotechnical report on Friday. Based on the review, things do not appear to be moving therefore the failure does not appear to be continual at this location. It has been recommended that four bore holes through the center line of the road and across the crossing in case there is corduroy there from the original road construction. From the results of the bore holes, he reviewed the options that include conventional excavation and rock fill, geosynthetic cloths laid in layers and a very costly option of geo piers. Rough quotes are anticipated later this week on these options. He anticipates a Public Service Announcement being issued this week. He is not optimistic that two lane traffic will be in place for the winter months but the goal would be to get it open to one lane by winter and have the project completed in early spring of 2022. The inconvenience for local residents is acknowledged. Mr. Dunlop provided an update on the collaborative effort on everyone’s behalf with regard to the culvert replacement on Stafford Lane and the required temporary road closure.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions from the public.
Closed Session
a)
Resolution - Council will move into a closed session as permitted by the Municipal Act, Section 239.2 d) to discuss labour relations or employee negotiations relating to the recruitment of a Director of Public Services.
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Minutes of Council September, 7, 2021 Resolution No. 2021-27-21 Moved by Councillor Roberts Seconded by Councillor Leonard That Council move into a closed session as permitted by the Municipal Act Section 239,2 d) to discuss labour relations or employee negotiations relating to the recruitment of a Director of Public Services. Carried b)
Personal Matters about an Identifiable individual - Verbal Update from the CAO on Director of Public Services Recruitment
c)
Resolution - Move out of Closed Session Resolution No. 2021-27-22 Moved by Councillor Roberts Seconded by Councillor Morey That Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2021-50 Resolution No. 2021-27-23 Moved by Councillor Sleeth Seconded by Councillor Revill That By-law 2021-50, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac on September 7, 2021 be given first and second reading. Carried Resolution No. 2021-27-24 Moved by Councillor Sutherland Seconded by Councillor Revill That By-aw 2021-50, being the confirmatory by-law, be given third reading, signed and sealed this 7 day of September, 2021. Carried
Adjournment
a)
Resolution Resolution No. 2021-27-25 Moved by Deputy Mayor Barr Seconded by Councillor Sutherland That the Council meeting of September 7, 2021 be adjourned at 8:25 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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