Body: Council Type: Minutes Meeting: Regular Date: January 8, 2019 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 8, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 1 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Director of Public Services, David Holliday, Technical Supervisor, Louise Fragnito, Director of Corporate Services and Treasurer, Claire Dodds, Director of Development Services, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-01-01 Moved by Councillor Roberts Seconded by Councillor Leonard THAT the Council meeting of January 8, 2019 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2019-01-02 Moved by Councillor Leonard Seconded by Councillor Roberts THAT the agenda be adopted as presented. Carried
Scheduled Closed Session - not applicable
Recess - not applicable
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes
a)
December 11, 2018 Committee of the Whole Resolution No. 2019-01-03 Moved by Councillor Roberts Seconded by Councillor Leonard THAT the minutes of the December 11, 2018 Committee of the Whole meeting be approved. Carried
b)
December 11, 2018 Special Council
Minutes of Council January, 8, 2019 Resolution No. 2019-01-04 Moved by Councillor Barr Seconded by Councillor Sutherland THAT the minutes of the December 11, 2018 Special Council meeting be approved. Carried c)
December 18, 2018 Council Resolution No. 2019-01-05 Moved by Councillor Barr Seconded by Councillor Sutherland THAT the minutes of the December 18, 2018 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Development Review Resolution No. 2019-01-06 Moved by Councillor Sutherland Seconded by Councillor Barr Whereas the Province is “undertaking a fundamental review of all aspects of the development review process”, and Whereas the approval process for the development on Johnson’s Point allowed 18 units of housing to be developed in the midst of a provincially significant wetland and a candidate area of natural and scientific interest on a lake that is already well developed, and Whereas the Environmental Commissioner’s 2018 report found that the approval process did not give adequate attention to the resident’s concerns, and Whereas the Environmental Commissions 2018 report also identified shortcomings in the ‘no negative impacts’ restriction on developments close to Provincially Significant Wetlands citing: “For example, a subdivision that is built adjacent to a wetland may not cause immediate negative impacts, but eventually, the cumulative impacts from this expansion, such as road salting, fertilizer runoff, leaking fuels, wildlife predation from domestic cats and recreation overuse (e.g., from off road vehicles and mountain bikes), can severely degrade wetland functions”. (page 25) And whereas the restrictions in the legislative mandate of the Conservation Authority and the Ministry of Natural Resources and Forestry benefit process for species-at-risk were able to provide, at best, marginal protection for the environment and species-at-risk on Johnson’s Point, Therefore, be it resolved that South Frontenac Council express concerns that the current approval and regulatory process for development does not adequately protect our lakes and wetlands and does not take full account of the concerns of local communities, And further that the Ministry be asked to ensure that our lakes and wetlands are protected and local communities are given full input in the development process, And Further be it resolved that this motion be circulated to the Minister of Municipal Affairs, the premier of Ontario and the Leader of the Opposition.
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Minutes of Council January, 8, 2019 Resolution No. 2019-01-07 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth THAT the motion be referred to the Development Services Committee for review. Carried b)
Notice of Motion - Mandate of Conservation Authorities Resolution No. 2019-01-08 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth THAT Council direct staff to send correspondence to local conservation authorities to express concerns about the expansion of their roles and/or work outside their mandate and to seek clarification on the mandates roles of Conservation Authorities.
Resolution No. 2019-01-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Revill THAT this be deferred until such time as Councillor Revill has the opportunity to discuss the concerns with the Cataraqui Region Conservation Authority and clarify their mandate. Carried c)
Closing and Transfer of Ownership of Road Allowance - Concession 1 Pt Lot 18, Pt Lot 19 See By-law 2019-01
Reports Requiring Action
a)
2019 Capital Budget - Public Works (Report from Director of Corporate Services and Treasurer) The report from the Director of Corporate Services provided the breakdown on the year(s) for each of the capital projects in the Public Works Capital Budget and the associated amounts for Council’s consideration and direction.
b)
2019 Capital Budget Presentation by Public Services Department David Holliday, Technical Supervisor and Mark Segsworth, Director of Public Services reviewed their presentation which divided budget requirements into transportation, water, environmental services, facility maintenance, recreation and linear assets and provided rationale for items that were questioned by Council. Council requested further details on the proposed water hauling station with respect to a business plan that provides details on revenue and whether this project would be based on “cost recovery” for providing the service. Public Services staff were asked to provide details and options. David Holliday noted concerns about the tandem tender purchase and the current shipping and delivery of sixteen months. There is a need to go ahead with this specific tender in order to ensure timely delivery to meet the departments need. Council questioned the cost of the back up generator for the OPP station. It was noted that there are different requirements from the OPP based on the short term housing required for lock ups.
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Minutes of Council January, 8, 2019 Mr. Holliday circulated a detailed presentation of the Public Services Department that provided Council with information on traffic, facilities, solid waste, recreation, plow maps, equipment, linear construction and tenders. 11.
Committee Meeting Minutes - not applicable
By-laws
a)
By-law 2019-01 - Road Closing - 4352 Holmes Road Resolution No. 2019-01-10 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth THAT By-law 2019-01 be given first and second reading. Carried Resolution No. 2019-01-11 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth THAT By-law 2019-01, being a by-law to stop up close and sell a portion of an unopened road allowance that forms the boundary between Lots 18 and 19, Concession 1, District of Storrington, be given third reading, signed and sealed. Carried
Reports for Information
a)
4th Quarter Building Activity Report for 2018 Councillor Sutherland noted the steady decline in permits issued and questioned what categories have changed since single family dwellings have increased over the four years reported.
b)
Reclassification of Agricultural Lands Council appreciated the update on the reclassification of agricultural lands, however there is no clarity on how the changes took place as land mapping from 20 years ago indicated the area in question was Prime Agricultural. Claire Dodds, Director of Development Services provided clarification on OMAFRA classifications and noted that this will be looked at for conformity as part of the Official Plan review process. This matter will be referred to the Development Services Committee.
c)
Accounts Payable and Payroll Listing
Information Items
a)
Formal notice of retirement from Chief Administrative Officer.
b)
Allan and Partners, re: Audit Planning Letter for the Year Ending December 31, 2018
c)
Vic Fedeli, Minister of Finance, re: 2019 Ontario Municipal Partnership Fund (OMPF) Council will seek more information regarding this funding when Randy Hillier, MPP for Lanark-Frontenac-Kingston attends the Committee of the Whole meeting on February 12, 2019.
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Minutes of Council January, 8, 2019 15.
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Revill inquired about Committee of Adjustment training. The CAO confirmed that public appointments will be made on January 22, 2019 and that county-wide training has been scheduled.
b)
Mayor Vandewal noted that the Sydenham Legion Branch 496 will be celebrating their 70th anniversary on January 19, 2019.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2019-02 Resolution No. 2019-01-12 Moved by Councillor Revill Seconded by Councillor Ruttan THAT By-law 2019-02, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 8 day of January 2019. Carried Resolution No. 2019-01-13 Moved by Councillor Ruttan Seconded by Councillor Revill THAT By-law 2019-02 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 8 day of January, 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-01-14 Moved by Councillor Revill Seconded by Councillor Ruttan THAT the Council meeting of January 8, 2019 be adjourned at 8:45 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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