Body: Council Type: Agenda Meeting: Regular Date: March 8, 2022 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COUNCIL/COMMITTEE OF THE WHOLE MEETING AGENDA MEETING # 14
Audio Broadcast to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:
7:00 PM, Tuesday, March 8, 2022 Electronic Participation.
Call to Order and Roll Call
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
a)
Resolution
Scheduled Closed Session - at the end of the agenda
Delegations - none
Public Meeting - not applicable
Approval of Minutes - none
Business Arising from the Minutes
a)
Notice of Motion - Request to Dissolve the Ontario Land Tribunal • Councillor Sutherland filed a notice of motion to request the
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Government of Ontario to dissolve the Ontario Land Tribunal immediately; thereby eliminating one of the most significant sources of red tape delaying the development of more attainable housing in Ontario.
Reports Requiring Action
a)
Sydenham Water Treatment Plant - 2021 Annual Report • Council is being asked to receive the 20221 Annual Report on the Sydenham Water Treatment Plant
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b)
Storrington Centre Upgrades/Grant • This report updates Council on the Storrington Centre upgrades
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along with the outcome of our grant submission under the Canada Community Revitalization Fund (CCRF)
c)
Cataraqui Source Protection Committee - Municipal Appointments
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•
This report is asking Council for their input on a “municipal” appointee for the Central Area of the Cataraqui Source Protection Committee to fill a vacancy.
d)
Conservation Authorities - Inventory of Programs and Services • Council is being asked to receive for information the Inventory of Programs and Services from the local Conservation Authorities as per Ontario Regulation 687/21
Reports Requiring Direction
a)
Resolution - Revert to Committee of the Whole
b)
Lifting of State of Emergency - Changes to Procedural By-law and Conduct of Meetings • This report is seeking Council direction on changes to the Procedural By-law 2017-76, as amended, given the State of Emergency that has been in place since April 20220 is now lifted.
c)
Resolution - Revert to Council Meeting
Committee Meeting Minutes - none
By-laws
a)
Zoning By-law Amendment Application - Z-21-08 - Wiliam Powis
- 2623 Green Bay Road - By-law 2022-22 • This report recommends that Council pass a by-law to change the zone on the subject property to permit a second dwelling unit in a detached accessory building.
Reports for Information
a)
Tender # PS-2022-08 - Buck Bay Road Bridge Replacement • This report provides background on the budget and award of
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85 - 89
90 114
115 120
contract for the Buck Bay Bridge Replacement (20-ROI) located 200m north of Westport Road.
b)
Development Services - 2022 Sewage System Seminars
121
Information Items
a)
Mayor Arie Hoogenboom, re: Thank you from Rideau Lakes for assistance during recent loss of Fire Hall
122
b)
Ministry of Northern Development, Mines, Natural Resources and Forestry, re: Seeking input about the use of floating accommodations on waterways over Ontario’s public lands
123 124
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session
a)
Resolution: Council will move into a closed session as permitted by the Municipal Act, Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees, related to applications to the Heritage Committee and (c) a proposed
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or pending acquisition or disposition of land by the municipality or local board, related to property on Bunker Hill Road. b)
Property Acquisition - Bunker Hill Road
c)
Property Acquisition - Battersea Road
d)
Applications for the Heritage Committee
e)
Resolution - move out of closed session.
Rise and Report from Closed Session
a)
Resolution - Appointment to Heritage Committee
Confirmatory By-law
a)
By-law 2022-23
Adjournment
a)
Resolution Natural, Vibrant and Growing - A Progressive Rural Leader
125
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To: Council Prepared by: Office of the Clerk Date of Meeting: March 1, 2022 Subject: Notice of Motion – Request to Dissolve Ontario Land Tribunal
Summary Councillor Sutherland filed a notice of motion to request the Government of Ontario to dissolve the Ontario Land Tribunal immediately; thereby eliminating one of the most significant sources of red tape delaying the development of more attainable housing in Ontario.
Recommendation WHEREAS Municipalities across this province collectively spend millions of dollars of taxpayer money and municipal resources developing Official Plans that meet current Provincial Planning Policy; and WHEREAS an Official Plan is developed through months of public consultation to ensure, “that future planning and development will meet the specific needs of (our) community”; and WHEREAS we are updating our Official Plan to include policies to encourage development of “gentle density”, such as additional dwelling units, to meet the need for attainable housing in our community; and WHEREAS it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community; and WHEREAS it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community; and WHEREAS municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT; formerly the Ontario Municipal Board or “OMB”), an unelected, appointed body that is not accountable to the residents of South Frontenac; and WHEREAS the OLT has the authority to make a final decision on planning matters based on a “best planning outcome” and not whether the proposed development is in compliance with approved official plans or consistent with provincial plans and policy; and
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 5 of 125 Township of South Frontenac Staff Report - Notice of Motion – Request to Dissolve Ontario Land Tribunal
WHEREAS all decisions—save planning decisions—made by Municipal Council are similarly only subject to appeal by judicial review and such appeals are limited to questions of law; and WHEREAS Ontario is the only province in Canada that empowers a separate adjudicative tribunal to review and overrule local decisions applying provincially approved plans; and WHEREAS towns and cities across this province are repeatedly forced to spend millions of dollars defending Official Plans in expensive, time consuming and ultimately futile OLT hearings; and WHEREAS lengthy, costly OLT hearings act as a barrier to the development of attainable housing. NOW THEREFORE BE IT HEREBY RESOLVED THAT South Frontenac Council requests the Government of Ontario dissolve the OLT immediately thereby eliminating one of the most significant sources of red tape delaying the development of more attainable housing in Ontario; BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Honourable Doug Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the Leader of the Opposition, the Leaders of the Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors’ Caucus of Ontario, the Small Urban GTHA Mayors and Regional Chairs of Ontario; and BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.
Background At the February 15, 2022 Council meeting, Councillor Sutherland served a notice of motion requesting that South Frontenac Council supports the request to the Government of Ontario to dissolve of the Ontario Land Tribunal.
Discussion/Analysis Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 6 of 125 Township of South Frontenac Staff Report - Notice of Motion – Request to Dissolve Ontario Land Tribunal
Financial Implications None.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): ENTER SPECIFIC ACTION ITEM HERE
Attachments None.
Approvals Submitted By:
Angela Maddocks Clerk Approved By:
Claire Dodds, Director of Development Services and Acting Interim Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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SYDENHAM WATER TREATMENT PLANT
2021 ANNUAL REPORT Drinking Water System Number: 260069290 Drinking Water System Owner: Township of South Frontenac Drinking Water System Category: Large Municipal Residential
UTILITIES KINGSTON –WATER TREATMENT – ANNUAL REPORT
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DOCUMENT: Sydenham Water Treatment Plant Annual Report
TABLE OF CONTENTS 1
EXECUTIVE SUMMARY ……………………………………………………………………………………………. 3
2
PLANT DESCRIPTION AND TREATMENT PROCESS ……………………………………………………. 3
RAW WATER SOURCE ………………………………………………………………………………………………….. 3 ZEBRA MUSSEL CONTROL ……………………………………………………………………………………………. 3 SCREENING …………………………………………………………………………………………………………………. 3 LOW LIFT PUMPS …………………………………………………………………………………………………………. 3 CHEMICAL FEED SYSTEM …………………………………………………………………………………………….. 3 FILTERS ………………………………………………………………………………………………………………………. 3 BACKWASH …………………………………………………………………………………………………………………. 3 PROCESS WASTE MANAGEMENT ………………………………………………………………………………….. 4 GRANULAR ACTIVATED CARBON CONTACTORS ……………………………………………………………. 4 PRIMARY DISINFECTION ………………………………………………………………………………………………. 4 SECONDARY DISINFECTION …………………………………………………………………………………………. 4 CLEAR WELLS ……………………………………………………………………………………………………………… 4 HIGH LIFT PUMPS ………………………………………………………………………………………………………… 4 STANDBY EQUIPMENT………………………………………………………………………………………………….. 4 ELEVATED TANK ………………………………………………………………………………………………………….. 4 3
DISTRIBUTION SYSTEM …………………………………………………………………………………………… 7
4
MONETARY EXPENSES …………………………………………………………………………………………… 7
MAJOR EXPENSES: ………………………………………………………………………………………………………. 7 5
NOTIFICATIONS ………………………………………………………………………………………………………. 7
EVENTS REQUIRING NOTIFICATIONS: …………………………………………………………………………… 7 6
GLOSSARY …………………………………………………………………………………………………………….. 7
2021 Annual Report
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UTILITIES KINGSTON –WATER TREATMENT – ANNUAL REPORT
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DOCUMENT: Sydenham Water Treatment Plant Annual Report
1
EXECUTIVE SUMMARY
Utilities Kingston is proud to present this annual report on drinking water quality. This report has been prepared in accordance to Section 11 of Ontario Regulation 170/03. Regulation 170/03 sets requirements for public waterworks with regard to sampling and testing, levels of treatment, licensing of staff, and notification of authorities and the public about water quality. Free copies of this report and the Summary report prepared in accordance to Schedule 22 of Ontario Regulation 170/03, are available by public request at any City of Kingston offices, at our water plant locations, and at http://www.utilitieskingston.com. Notices of availability are generally made through the local newspapers and radio. More information on the Drinking Water Regulations can be found on the Ministry of the Environment web site at http://www.ene.gov.on.ca. For further information about this report or any questions regarding accessibility, contact Robert Cooney by email at rcooney@utilitieskingston.com, or call 613-546-1181 Ext 2291.
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PLANT DESCRIPTION AND TREATMENT PROCESS
Raw Water Source The source of water treated by this plant is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth.
Zebra Mussel Control Pre-chlorination takes place at the mouth of the intake. This protects the intake from becoming encrusted with zebra mussels, which would restrict the flow of water through the intake.
Screening Two stationary screens located in the low lift pumping well remove any large debris such as weeds, fish, etc.
Low Lift Pumps These pumps lift the water from lake level to the main treatment building. There are three submersible pumps each with a capacity of 7.8 L/sec which pump the water into the main building for treatment.
Chemical Feed System XL1900 (Polyaluminum Chloride) is added to the water as it enters the process building just prior to passing through the in-line mixer. The particles in the water will collide with the PACl particles as the water flows in a spiral motion through the mixer, and then join together to form larger particles called floc.
Filters Three pressure filtration tanks containing a ceramic filtration media remove the floc formed from the addition of PACl and the particles present in the water. Water flows through the filters into two baffled clean water reservoirs called clear wells.
Backwash Filters are washed to remove the particulates they have collected over the previous 24 hrs. Clean water from the clear well is pumped backwards through the filter, and the filter is agitated by air scouring the filter media to break up any large particles.
2021 Annual Report
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UTILITIES KINGSTON –WATER TREATMENT – ANNUAL REPORT
DOCUMENT: Sydenham Water Treatment Plant Annual Report
Process Waste Management Effluent water from the backwash process is directed to a backwash storage tank for further settling. The supernatant (the clear water at the top of the tank after settling) is directed back to Sydenham Lake and the settled sludge is mechanically removed and sent for further treatment.
Granular Activated Carbon Contactors During periods of high dissolved organic content in the source water, filter effluent water is directed to two pressure filtration tanks containing granular activated carbon (GAC). The GAC contactors assist in the removal of dissolved organics which react with chlorine to produce chlorination byproducts. The GAC contactors are periodically backwashed to remove the particulates they have collected.
Primary Disinfection Primary disinfection of the filtered water is achieved via UV light and free chlorine residual. 2 UV reactors (duty/standby) each using 12 low pressure high output lamps, provide the UV light disinfection. Free chlorine disinfection follows the UV process with the use of two chemical metering pumps(duty/standby) which provide sodium hypochlorite to an application point downstream of the UV reactors at the entrance to the detention piping.
Secondary Disinfection Secondary disinfection is the maintenance of a disinfectant residual throughout the distribution system which is achieved with chloramines. Following the free chlorine disinfection process, ammonium sulphate is added with the use of two chemical metering pumps (duty/standby), at an approximate rate of 3.5:1 ratio (chlorine/ammonia), to react with the free chlorine residual to form chloramines. The application dosages of sodium hypochlorite and ammonium sulphate is adjusted to produce a sufficient in plant combined chlorine residual to ensure that minimum residuals are maintained in the distribution system.
Clear Wells Two baffled clear wells, each with a volume of 115 m3, provide storage of filtered water and allow for a sufficient amount of chlorine contact time with the water to ensure proper disinfection.
High Lift Pumps Three high lift pumps move treated water from the clear wells into the distribution system.
Standby Equipment A 130 kW standby diesel generator provides electricity to the water plant during power interruptions. The generator and standby equipment are tested regularly to ensure proper operation when required.
Elevated Tank The elevated tank has a storage capacity of 1019 m3 and provides pressure to the distribution system.
2021 Annual Report
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UTILITIES KINGSTON – WATER TREATMENT – ANNUAL REPORT DOCUMENT: Sydenham Water Treatment Plant Annual Report
Figure 1 – Sydenham Water Treatment Plant Process Flow Diagram
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2021 Annual Report
UTILITIES KINGSTON – WATER TREATMENT – ANNUAL REPORT
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DOCUMENT: Sydenham Water Treatment Plant Annual Report
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2021 Annual Report
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UTILITIES KINGSTON –WATER TREATMENT – ANNUAL REPORT
DOCUMENT: Sydenham Water Treatment Plant Annual Report
3
DISTRIBUTION SYSTEM
There are approximately 6363 meters of water mains, and 47 fire hydrants in the system. Once all connections to the distribution system have been completed, the drinking water system will supply water to 274 customer connections.
4
MONETARY EXPENSES
Under Section 11 of Ontario Regulation 170/03, a description of any major expenses incurred during this reporting period must be included in the annual report.
Major Expenses: •
Sample hydrant replacement
•
UV system repairs
•
Air compressor replacement and upgrades to provide redundancy and maintain system integrity
•
Backflow preventor replacement
•
Improvements to the chlorination system
5
NOTIFICATIONS
Under Ontario Regulation 170/03, notifications were required for any instances where a sample result indicated that a parameter used to measure water quality exceeded a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory or an observation of any other indicator of adverse water quality is made by operations personnel, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health. If not confirmed sampling will typically return to the normal schedule, or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to monitor the parameter more closely for a period of time.
Events Requiring Notifications: •
There were no events within the Sydenham Water Treatment Plant that required notification during this reporting period
6
GLOSSARY
TCU – True Colour Units mg – Milligram N/A – Not Applicable N/D – Non-Detectable NTU – Nephelometric Turbidity Units - A measure of the amount of particles in water. mg/L – Milligrams per litre. This is a measure of the concentration of a parameter in water, also called parts per million (ppm). µg/L – Micrograms per litre, also called parts per billion. ng/L – Nanograms per litre, also called parts per trillion. Parameter – A substance that we sample and analyze for in the water. AO – Aesthetic Objective. AOs are not health related, but may affect the taste, odour, colour, or clarity of the water OG – Operational guideline. Set to ensure efficient treatment and distribution of water.
2021 Annual Report
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UTILITIES KINGSTON –WATER TREATMENT – ANNUAL REPORT
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DOCUMENT: Sydenham Water Treatment Plant Annual Report
MAC – Maximum Acceptable Concentration. This is a health-related drinking water standard established for contaminants having known or suspected adverse health effects when above a certain concentration. The length of time the MAC can be exceeded without injury to health will depend on the nature and concentration of the parameter
2021 Annual Report
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Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 1 - Microbiological Testing (Performed Under Regulation 170/03) Type
MAC (E. Coli & Total Coloforms)
Number of Samples
Raw Treated
N/A 0
52 52
Distribution System
0
114
Range of Range of Total HPC Range of E. Coli Coliform Number of Results Results (Min Results (Min - HPC Samples (Min Max) Max) Max) 0 - 57 1 - >200 N/A N/A 0 0 52 <10 - 100 0
0
55
<10 - 430
Note: Total Coliforms are an indicator of adverse water quality if detected
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2021 Annual Report
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 2: Operational Testing (Performed under Schedule 7, 8, or 9 of Regulation 170/03) Range of Results Parameter Description Parameter MAC Number of Samples (min - max) Raw Water Turbidity (NTU)
N/A
Treated Water N/A Turbidity (NTU) Treated See Combined Parameter Chlorine Residual Description (mg/L) Distribution System Chloramines Residual (mg/L)
See Parameter Description
Continuous
0.16 - 2.28 Turbidity is a measure of particles in water
Continuous
0.052 - 0.382 Turbidity is a measure of particles in water
Continuous
Recommended level of at least 1.00 mg/L in distribution system to maintain 1.51 - 2.48 microbiological quality. 0.25 mg/L minimum.
Continuous
Recommended level of at least 1.00 mg/L combined chlorine in distribution system to 1.09 - 2.26 maintain microbiological quality. 0.25 mg/L combined chlorine minimum.
Note: Turbidity range determined through in house lab testing
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2021 Annual Report
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Parameter
MAC
Number of Samples
Rande of Results (min - max)
Filter #1 Effluent Turbidity (NTU)
1.0 for
15 minutes
Continuous
0.02 - 2.00
0.1
Filter #2 Effluent Turbidity (NTU)
1.0 for
15 minutes
Continuous
0.03 - 1.76
0.09
Filter #3 Effluent Turbidity (NTU)
1.0 for
15 minutes
Continuous
0.02 - 2.00
0.08
Results Average
Note: Turbidity range determined through in house lab testing
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2021 Annual Report
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 3: Backwash Wastewater Effluent Testing and Sampling
Parameter
Total Suspended Solids (mg/L)
MAC
15
Number of Samples
12
Results Average
Parameter Description
13
A measure of the particulates collected in the filtration process.
Note: Testing and sampling in accordance with the requirements of the Ministry Drinking Water Licence
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2021 Annual Report
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 4: Raw Water Testing (Analyzed by Accredited Laboratories) Parameter Microcystin (µg/L)
1.5
22
Results Range (min - max)
MAC Exceedance (Yes or No)
<0.15 - 0.20
Yes
Parameter Description Naturally occurring (released from blooms of blue-green algae)
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2021 Annual Report
Number MAC of Samples
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 5: Treated Water Schedule 23 Inorganic Parameters Parameter
MAC
Number of Samples
Results Range (min max)
MAC Exceedance (Yes or No)
Parameter Description
Antimony (mg/L)
0.006
1
0.0001
No
Arsenic (mg/L)
0.025
1
0.0002
No
Barium (mg/L)
1
1
0.048
No
Boron (mg/L)
5
1
0.024
No
Cadmium (mg/L)
0.005
1
0.000015
No
Discharge from petroleum refineries; fire retardants; ceramics; electronics; solder Naturally occurring in surface waters / mine drainage Erosion of natural deposits. Discharge from metal refineries, oil drilling wastes. Erosion of natural deposits, industrial waste effluents. Industrial discharge
Chromium (mg/L)
0.05
1
<0.002
No
Industrial residues
Mercury (mg/L)
0.001
1
<0.00002
No
Selenium (mg/L)
0.01
1
< 0.001
No
Uranium (mg/L)
0.02
1
<0.000005
No
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2021 Annual Report
Erosion of natural deposits, industrial discharges. Discharge from refineries, mines, chemical manufacture Erosion of natural deposits.
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 6: Treated Water Schedule 24 Inorganic Parameters Parameter
MAC
Alachlor (µg/L) Atrazine + NDealkylated Metobolites (µg/L) Azinphos-methyl (µg/L)
5
Number of Samples 1
5
1
<0.5
No
Agricultural herbicide
20
1
<1
No
Insecticide
Benzene (µg/L)
5
1
<0.5
No
Benzo(a)pyrene (µg/L)
0.01
1
<0.006
No
Bromoxynil (µg/L) Carbaryl (µg/L) Carbofuran (µg/L) Carbon Tetrachloride (µg/L) Chlorpyrifos (µg/L)
5 90 90
1 1 1
<0.5 <3 <1
No No No
5
1
<0.2
No
90
1
<0.5
No
Diazinon (µg/L)
20
1
<1
No
<0.3
MAC Exceedance Parameter Description (Yes or No) No Agricultural herbicide
Discharge from plastics manufacturing, leaking fuel tanks Formed from the incomplete burning of organic matter. Agricultural herbicide Agricultural/Forestry/ Household insecticide Agricultural insecticide Discharge from chemical and industrial activities Agricultural/ Household insecticide Agricultural/ Livestock Operation/ Residential insecticide
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2021 Annual Report
Results Range (min - max)
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Parameter
MAC
Dicamba (µg/L)
120
Number of Samples 1
1,2-Dichlorobenzene (µg/L)
200
1
<0.5
1,4-Dichlorobenzene (µg/L)
5
1
<0.5
1,2-Dichloroethane (µg/L)
5
1
<0.5
1,1-Dichloroethylene (µg/L)
14
1
<0.5
Dichloromethane (µg/L)
50
1
<5
2,4-Dichlorophenol (µg/L)
900
1
< 0.2
100
1
<10
No
Agricultural/ Residential herbicide
9
1
<0.9
No
Dimethoate (µg/L)
20
1
<1
No
Diquat (µg/L)
70
1
<5
No
Agricultural herbicide Agricultural/ Livestock Operation/ Forestry insecticide Agricultural/ Aquatic herbicide
2,4-Dichlorophenoxy Acetic Acid (µg/L) Diclofop-methyl (µg/L)
<10
MAC Exceedance Parameter Description (Yes or No) No Agricultural herbicide Discharge from industrial chemical No factories Discharge from industrial chemical No factories Discharge from industrial chemical No factories Discharge from industrial chemical No factories Discharge from pharmaceutical and No chemical factories Industrial contamination/ reaction with No chlorine
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2021 Annual Report
Results Range (min - max)
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Parameter
MAC
Diuron (µg/L) Glyphosate (µg/L) Malathion (µg/L) 2-methyl-4chlorophenoxyacetic Acid (µg/L) Metolachlor (µg/L) Metribuzin (µg/L) Monochlorobenzene (µg/L) Paraquat (µg/L) Pentachlorophenol (µg/L) Phorate (µg/L) Picloram (µg/L)
150 280 190
Number of Samples 1 1 1
0.1
1
< 0.010
No
50 80
1 1
<3 <3
No No
80
1
<0.5
No
10
1
<1
No
Agricultural herbicide Agricultural herbicide Discharge from industrial and agricultural chemical factories and dry cleaning facilities Agricultural/ Aquatic herbicide
60
1
<0.2
No
Pesticide/ wood preservative residue
2 190
1 1
<0.3 <15
No No
Agricultural insecticide Industrial herbicide
<5 <25 <5
MAC Exceedance Parameter Description (Yes or No) No Agricultural/ Industrial/ herbicide No Agricultural/Forestry/ Household herbicide No Fruit & Vegetable / pest control insecticide Leaching and/or runoff from agricultural and other uses
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2021 Annual Report
Results Range (min - max)
Sydenham Water Treatment Plant Annual Report
Parameter Polychlorinated Biphenyls (µg/L) Prometryne (µg/L) Simazine (µg/L) Terbufos (µg/L) Tetrachloroethylene (µg/L) 2,3,4,6Tetrachlorophenol (µg/L) Triallate (µg/L) Trichloroethylene (µg/L) 2,4,6-Trichlorophenol (µg/L) Trifluralin (µg/L) Vinyl Chloride (µg/L)
MAC
Number of Samples
Results Range (min - max)
MAC Exceedance (Yes or No)
3
1
<0.05
No
Residue from various industrial uses
1 10 1
1 1 1
<0.1 <0.5 <0.5
No No No
30
1
<0.5
No
Agricultural herbicide Agricultural herbicide or its residue Agricultural insecticide Leaching from PVC pipes; discharge from factories, dry cleaners and auto shops (metal degreaser)
100
1
<0.2
No
Wood preservative
230
1
<10
No
5
1
<0.5
No
Agricultural herbicide Discharge from metal degreasing sites and other factories
5
1
<0.2
No
Pesticide manufacturing
45
1
<0.5
No
2
1
<0.2
No
Agricultural herbicide Leaching from PVC pipes; discharge from plastics factories
Parameter Description
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2021 Annual Report
Appendix A - Water Quality Test Results
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 7: Other Regulatory Treated Water Parameters Parameter
MAC
Fluoride (mg/L) Nitrite (mg/L)
1.5 1
Number of Samples 1 4
Nitrate (mg/L)
10
4
<0.1 - 0.1
Sodium (mg/L)
20
1
10.2
<0.1 <0.1
MAC Exceedance Parameter Description (Yes or No) No Naturally occurring. No A natural component of water at this level. Runoff from fertilizer use, erosion of natural No deposits Occurs naturally in the earth’s crust. Notification No is required every 60 months if greater than 20 mg/L
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2021 Annual Report
Results Range (min - max)
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 8: Treated Water Testing (Analyzed by Accredited Laboratories) Parameter Microcystin (µg/L)
1.5
22
Results Range (min - max)
MAC Exceedance (Yes or No)
<0.15
No
Parameter Description Naturally occurring (released from blooms of blue-green algae)
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2021 Annual Report
Number MAC of Samples
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 9: Regulatory Distribution Water Testing (Analyzed by Accredited Laboratories) Parameter Alkalinity CaCO3 (mg/L) Total Haloacetic Acids (mg/L) pH
MAC N/A 0.08 (Annual avg.) 6.5–8.5 OG
Total Trihalomethanes 100 (Annual (µg/L) avg.) Lead (mg/L)
Results Range (min - max)
MAC Exceedance (Yes or No)
8
102 - 117
No
5
0.016 - 0.022
No
7
7.17 - 7.72
No
4
24 - 28
No
7
0.00006 - 0.00084
No
Parameter Description A measure of the resistance of the water to the effects of acids. Expressed as calcium carbonate. By-product of drinking water disinfection with chlorine. Based on a running annual average An indicator of the acidity of water. By-product of chlorination. * The MAC for THMs of 100 µg/L is based on a running annual average. Internal corrosion of household plumbing, erosion of natural deposits.
Page 13 of 15
Page 27 of 125
2021 Annual Report
N/A
Number of Samples
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 10: Raw Water Testing (Analyzed by In House Laboratory) Parameter
MAC
Number of Samples
UV Transmittance (%)
N/A
114
MAC Exceedance (Yes or No)
68.4 - 88.5
No
Parameter Description A measure of the percentage of transmittance of UV light
Page 14 of 15
Page 28 of 125
2021 Annual Report
Average Results
Sydenham Water Treatment Plant Annual Report
Appendix A - Water Quality Test Results
Table 11: Treated Water Testing (Analyzed by In House Laboratory) Average Results
MAC Exceedance (Yes or No)
Parameter
MAC
Number of Samples
Aluminum (mg/L)
0.1
99
0.002 - 0.181
No
Free Ammonia (mg/L)
N/A
113
0.09 - 0.40
No
Monochloramines (mg/L)
3
118
1.55 - 2.48
No
UV Transmittance (%)
N/A
114
81.5 - 96.4
No
May be naturally present or a residual from the coagulation process. There is no MAC for this parameter. It is an Operational Guideline (OG). Residual from the addition of Ammonium Sulphate for the secondary disinfection process Chloramines are produced when ammonia is added to chlorinated water during the disinfection process. UV transmittance is a measure of the percentage of transmittance of UV light
Page 15 of 15
Page 29 of 125
2021 Annual Report
Parameter Description
Page 30 of 125
SYDENHAM WATER TREATMENT PLANT
2021 ANNUAL SUMMARY REPORT Drinking Water System Number: 260069290 Drinking Water System Owner: Township of South Frontenac Drinking Water System Category: Large Municipal Residential Submitted by: David Fell President & C.E.O.
UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT
Page 31 of 125
DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report
CONTENTS 1
INTRODUCTION ………………………………………………………………………………………………………. 3
2
NON COMPLIANCE ………………………………………………………………………………………………….. 3
3
COMPLIANCE………………………………………………………………………………………………………….. 3
4
NOTIFICATIONS ………………………………………………………………………………………………………. 4
EVENTS REQUIRING NOTIFICATIONS ……………………………………………………………………………. 4 5
QUANTITY OF WATER SUPPLIED ……………………………………………………………………………… 4
6
FLOW RATE EXCEEDANCES ……………………………………………………………………………………. 4
7
TREATMENT CHEMICALS USED ……………………………………………………………………………….. 5
8
SUMMARY ………………………………………………………………………………………………………………. 5
2021 Annual Summary Report
Page 2 of 5
UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT
Page 32 of 125
DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report
1
INTRODUCTION
This annual summary report has been prepared as required under Ontario Regulation 170/03 of the Safe Drinking Water Act (SDWA) to acknowledge compliance with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water Licence (MDWL) issued for the Sydenham Water Treatment Plant, to comment on any incidents of non-compliance during the reporting period, to summarize the quantities of the water supplied and to compare the summaries to the rated capacity and flow rates approved in the system’s permits and approvals during the reporting period. This report is specific to the Sydenham Water Treatment Plant (WTP) located at Point Rd. in Sydenham, and its associated distribution system which serves Sydenham’s municipal water customers in the village of Sydenham. The WTP and its associated distribution system are owned by the Township of South Frontenac, with Utilities Kingston acting as the operating authority.
2
NON COMPLIANCE
There were no issues of non-compliance with the terms and conditions of the DWWP or MDWL during this reporting period.
3
COMPLIANCE
The Treatment Group of Utilities Kingston, for the Township of South Frontenac, operates and maintains the Sydenham Water Treatment Plant (WTP) and complies with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water Licence (MDWL) issued for the WTP. The Utilities Kingston Systems Operations department and the Treatment Group of Utilities Kingston operate and maintain the associated distribution system and storage facilities. Staffing is maintained at levels to ensure adequate numbers of trained and licensed personnel are available for proper operations during emergency or upset conditions, vacation/sick relief, or to deal with equipment breakdown. Quality management systems (QMS), contingency plans, and operations manuals are established and are located in the appropriate facilities and available to appropriate staff. A QMS for the Township of South Frontenac’s drinking water supply systems has been developed and implemented by Utilities Kingston management and staff to ensure the continued safety and security of the community’s drinking water by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard (DWQMS). Operations manuals include information necessary for the day to day operations and maintenance of the WTP and distribution system as well as information that may not be regularly used but that might be required to be accessed quickly for various purposes. Contingency plans include information that may be required for proper operation of the WTP or distribution system during emergency or upset conditions and contain items such as emergency plans and contact lists, alternate materials supply sources and notification lists. The operations strategy of Utilities Kingston includes ensuring that permits and approvals are in place, that efficient maintenance and operations ensures the quality of water supplied to its customers meets or exceeds the minimum requirements as set out in the SDWA, and that permissible flow rates are not exceeded. The Township of South Frontenac, as a means of source water protection, considers the impact of decisions made within its authority on the drinking water supply source for the WTP. Flow measuring devices for measuring the amount of water taken from Sydenham Lake, and the amount of water supplied to the distribution system are calibrated annually by a third party. Accuracy in these measurements ensures that treatment chemicals are precisely applied and that flows do not 2021 Annual Summary Report Page 3 of 5
UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT
Page 33 of 125
DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report
exceed the capacity at which the WTP is designed to be effective. These flows are recorded to provide current and historical information, which is used for operational decision making, and to allow both the public and the Ministry of the Environment, Conservation and Parks (MECP) the ability to review WTP operations. Water quality analyzers that monitor parameters such as chlorine residual and turbidity of critical process streams and of the water directed to the distribution system are alarm equipped and are maintained in accordance with the manufacturer’s recommendations as well as the conditions of the DWWP and MDWL. Water sampling is conducted to the minimum requirements of schedule 13 of Ontario Regulation 170/03 of the Safe Drinking water Act. Raw water sampling is conducted to give operational staff information required to determine the level of treatment to make the water potable. In-plant process stream samples provide monitoring of treatment processes. Treated and distribution system sampling provides information regarding the quality of water delivered to customers. All of these samples are analyzed by either licensed staff or by laboratories accredited by the Standards Council of Canada through the Canadian Association for Environmental Analytical Laboratories. All sampling information, annual reports, and all other documentation required by the DWWP, DWML and regulations are available for public viewing on the Utilities Kingston website as well as at the Utilities Kingston and Township of South Frontenac offices. Residents of the village of Sydenham are encouraged to review this information, the availability of which is advertised through various local media.
4
NOTIFICATIONS
Under Ontario Regulation 170/03, notifications were required for any instances where a sample result indicated that a parameter used to measure water quality exceeded a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory or an observation of any other indicator of adverse water quality is made by operations personnel, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health (MOH). If not confirmed, sampling will typically return to the normal schedule or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to monitor the parameter more closely for a period of time. The details of any events requiring notifications are listed below.
Events Requiring Notifications •
There were no events within the Sydenham Water Treatment Plant that required notification during this reporting period
5
QUANTITY OF WATER SUPPLIED
Listed in Table 3 following this report are the treated water flows for the Sydenham Water Treatment Plant. The typical Canadian average water usage per person is 220 litres per person per day (source: Stats Canada 2017). Once all services to the water distribution system are completed, an accurate calculation of water usage per person for the village of Sydenham can be calculated.
6
FLOW RATE EXCEEDANCES
There were no instances during this reporting period where daily total flows exceeded the maximum allowable flow rate of 1290 m3/d. Listed in Tables 1 and 2 following this report are the raw water flows (water taken from Sydenham Lake) for the Sydenham Water Treatment Plant.
2021 Annual Summary Report
Page 4 of 5
UTILITIES KINGSTON – WATER TREATMENT – ANNUAL SUMMARY REPORT
Page 34 of 125
DOCUMENT: Sydenham Water Treatment Plant Annual Summary Report
7
TREATMENT CHEMICALS USED
There are three treatment chemicals in use at this treatment plant. Sodium Hypochlorite is used for primary disinfection, XL1900 (Polyaluminum Chloride) used as the coagulant and Ammonium Sulphate combined with Sodium Hypochlorite to form chloramines for secondary chlorination for the WTP. Sodium Hypochlorite is dosed at the treatment plant at a rate which ensures that an adequate chlorine Contact Time (CT) value is maintained for the rate of flow. Average chlorine dosages for this treatment plant are approximately 4.03 mg/l. Ammonium Sulphate is added at an approximate rate of 3.5:1 ratio (chlorine/ammonia) to react with the free chlorine to form chloramines for secondary chlorination. An adequate chloramines residual is maintained at those points in the distribution system that are farthest from the point of entry of treated water to the system. Residuals are routinely measured in the distribution system and the treatment plant chlorine dosages are adjusted as required to meet the distribution system target residuals and the required CT values. Typically, XL1900 (Polyaluminum Chloride) dosages for this treatment plant were in the range of 6.56 – 25.85 mg/l. This dosage is also adjusted to ensure efficiency in the coagulation process as various changes occur in the raw water. Changes are based on things such as filter head loss, pH, temperature, turbidity, and the aluminum residual in the treated water.
8
SUMMARY
The Sydenham Water Treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during this reporting period. Further information is available for this system and is included in the annual reports which can be accessed from the Utilities Kingston Website at www.utilitieskingston.com or is available at the Township of South Frontenac offices, or the Utilities Kingston offices. For further information about this report or any questions regarding accessibility, contact Robert Cooney by email at rcooney@utilitieskingston.com, or call 613-546-1181 Ext 2291.
2021 Annual Summary Report
Page 5 of 5
Page 35 of 125 Sydenham Water Treatment Plant Annual Summary Report
85 Lappan’s Lane P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181
Table 1: Raw Water Flows (Daily Totals) m3 Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Jan
Total
5,056
5,242
5,471
5,607
6,663
7,251
6,409
7,057
7,055
8,512
5,044
5,129
253 163
250 187
274 176
280 187
256 215
489
790
488
489
441
259 259 54 405
247 247 14 441
294 275 64 425
252 252 9 468
284 284 2 497
229 229 2 348
205 205 1 375
Yearly Total
74,496
Avg. Day Production
Average Min Max
138 345
241 426
230 482
Feb
267 267 1 193 280 10 253 241
6 285 189 17 267 242
174 339
219 345 119
281 391
138 489
238 488 35
286 303
Mar
272
175 328 1
PTTW Amount
159 362
204 401 201
289 489 113
235 183
298 323
250 356
236 433
222 332
175 364
118 488 102
262 331
312 376 2 256
289
3
309
264 408
329 432
218 790
Apr
1,290 m /day
304 94 257 429 127 253
May
400
247 421 78 247 380 48 224 410 115 6 243 365 154 275 395 265 403 63 155 384 441 82 96 370 396
Jun
121 265 364 185 232 331 398 155 224 347 240 189 391 54 209 382 135 145 350 277 353 255 150 404 122 248 405 320
Jul
Aug 208
282 243 251
184 409 125 218 374 115 102 441 113 305 372 417 16 248 265 131 416 200 291 424 100 174 430 14
Yearly Average
223
Average Day Production Yearly Min Yearly Max
255
Page 1 of 3
790
386 373 174 412 88 198 361 166 425 149 306 413 405 64 203 375 399 95 249 408 236 149 402 162
Sep
230 439 151 306 432 114 254 431 69 193 435 61 255 444 9 149
247 455 87 275 468 28 228 432 62 300 276 225
Oct
121 224 354 2 322 410 407 183 177 453 108 294 437 24 294 497 96 308 422 456 215 323 239 185 478 156 299 425
200 403
Nov
310 335 319 276 269 48 311 56 319 2 288 160 339 114 348 99 292 193 322 130 290 224
Dec
2 315 143 218 127 337 195
347 114 99 375 1 297 125 296 245 334 91 323 247 283 184 1 357 73
Page 36 of 125 Sydenham Water Treatment Plant Annual Summary Report
85 Lappan’s Lane P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181
Table 2: Peak Raw Water Flows (Daily Totals) L/min
Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Max
Jan
437 411
439 409
433 418
Feb
408 423 427 355 428 418 417 416 4.06
415 424 420 436 422 409
437 420
432 413 407
443 426
436 425
442 421 421
434 417
430 419
441
441
PTTW Amount or
Mar
430 429 391
443
Apr
May
372 430 682
433 373
429 458 413
440 431 417
417 408
437 413
420 416
420 436
440 416
433 413
433 416 407
429 477
427 439
430 414 412 423
682
1,344 litres/ minute 3 1,290 m /day
400 436 425 439 432 451 477
438
438 427 422 430 436 344 439 430 423 443 442 446 426 431 432 424 435 347 431 434 433 422 428 440 429
446
Jun
416 428 432 429 430 429 431 421 442 450 435 435 436 435 438 437 437 440 443 443 442 447 439 442 443 440 447 446 450
Yearly Average Average Day Production Yearly Min Yearly Max
Page 2 of 3
Jul
Aug
446 438 451 448 443 446 443 441 440 435 430 4 447 460 437 368 449 446 445 451 441 446 445 371 452 444 360
460
682
438
442 441 439 446 447 366 451 447 446 450 402 450 443 446 361 442 443 442 432 448 445 444 437 438 438
451
Sep
448 446 448 451 449 443 450 445 363 446 443 362 449 445 358 402
449 453 372 453 450 370 454 452 421 456 448 457 457
Oct
372 455 446 364 451 448 455 373 439 446 372 437 464 446 447 448 374 439 455 445 374 452 454 460 454 418 457 451 460 456
464
Nov
459 454 467 461 470 395 470 389 467 383 462 458 464 462 473 402 464 455 474 409 460 449 474
Dec
400 456 434 466 397 457 446 460 448 466 452 353 459 444 468 409 464 390 467 456 464 457 376 465 378
468
Page 37 of 125 Sydenham Water Treatment Plant Annual Summary Report
85 Lappan’s Lane P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181
Table 3: Treated Water Flows (Daily Total) m3
Day
Jan
118 260
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
220 341
218 380
266 136 237 149
Feb
Mar
182 288 231
190 179 241 144 175 248 174 217
265 282
98 388
237 345 5
253 206
200 351
Total
Average Min Max
155 276
344 306 137
229 400 46
240 96
255 237
237 225
277 281
187 223
148 239
117 372 42
245 188
297 330
298 239
275
Avg. Day Production
May
210
237 199
197 240 46
Apr
226
334 58 189 364 109 204
339
220 400 12 233 313
24 321 93 240 329 89 266 358 217 368 138 354 382 18 81 353 365
Jun
27 231 295 144 201 284 357 90 203 312 176 173 322 53 182 340 67 121 316 239 287 200 110 388 75 237 367 235
Jul
Aug
278 192 108 346 115 150 330 71 84 391 68 273 299 356 10 275 162 118 357 143 278 358 72 168 363
196
213 345 304 145 349 97 164 301 166 384 114 256 364 348 33 176 325 360 77 222 375 173 141 344 116
Sep
Oct
207 407 112 294 387 83 223 402 36 178 381 50 239 392 114
234 422 44 258 430 236 358 46 285 232 223
131 200 305 238 360 373 150 169 408 78 288 362 8 295 461 62 307 361 421 181 317 204 183 432 152 269 370 187 369
Nov
306 285 319 232 268 22 318 38 288
286 123 306 88 349 55 317 124 295 113 282 176
Dec
292 119 195 107 347 140 343 109 49 354 297 85 251 241 344 66 322 216 283 155 354 62
4,028
3,871
4,435
4,444
5,513
6,032
5,365
6,088
6,273
7,641
4,590
4,731
224 130
215 138
233 143
222 148
240 178
388
351
372
400
400
215 215 27 388
215 215 10 391
234 234 33 384
285 239 36 430
263 263 8 461
219 219 22 349
215 215 49 354
Yearly Total
63,011
CoA Amount
3
1,290 m /day
Yearly Average Average Day Production Yearly Min Yearly Max
Page 3 of 3
195 229 461
Page 38 of 125
To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: March 8, 2022 Subject: Storrington Centre Upgrades/Grant
Summary This report updates Council on the Storrington Centre upgrades along with the outcome of our grant submission under the Canada Community Revitalization Fund (CCRF).
Recommendation THAT Council authorize the Mayor and Clerk to sign a contribution agreement with the Federal government for funding under the Canada Community Revitalization Fund (CCRF).
Background Under the 2021 budget, Council approved a total allocation of $400,000 to the Storrington Centre upgrades, project 19-54. The Capital detailed sheet provided for this project is included as an attachment. Staff worked with its contracted architect in 2021 and early 2022 to finalize the drawings and tender package on this project and a tender was issued on February 24th,2022 with a closing date of March 23rd, 2022. In July 2021, the Township submitted a grant application under the Canada Community Revitalization Fund (CCRF) which aims to help communities, towns and cities across Canada to build and improve community infrastructure projects so they can rebound from the effects of the COVID-19 pandemic, assist with community vitality, support social and economic cohesion and help reanimate communities. One of the main priorities of this fund is to increase the accessibility of community space. The assessment and selection of successful application placed a high criteria on the extent to which other funding was secured for the project. The Township applied for the grant based on estimated costs at the time of $563,079. To improve its chance of success, staff provided for a contribution by the Township in the amount of 25% or $140,770, requesting funding in the amount of $422,309.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Township of South Frontenac Staff Report - Storrington Centre Upgrades/Grant
Page 39 of 125
Discussion/Analysis The Township recently received notification that it was successful in its grant application with confirmed funding approval in the amount of $422,309. In order to access the funding, the Township must enter into a contribution agreement with the Federal agreement. This report seeks authorization for the Mayor and Clerk to sign the contribution agreement. Updated information and costs will be provided to Council on the Storrington Centre upgrade project once the tender has closed on March 23 rd, 2022. It is anticipated that construction could start as early as April 15th,2022 and would continue until approximately end of September 2022.
Financial Implications The 2021 budget includes an amount of $400,000 for the Storrington Centre upgrade project. No grant funding was allocated towards the project at the time of the 2021 budget or through the 2022 budget. Council will receive an update including the financial information once the tender has closed on March 23rd, 2022.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: 4. Be a catalyst for the creation of vibrant, complete communities.
Consultation
Jamie Brash, Manager of Facilities and Solid Waste
Attachments 2021 Capital Detailed Sheet – 19-54 Storrington Centre Upgrades
Approvals Submitted/Approved by:
Louise Fragnito Interim Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Page 40 of 125
Page 41 of 125
To: Council Prepared by: Office of the Clerk Date of Meeting: March 8, 2022 Subject:
Cataraqui Source Protection Committee – Municipal Appointments
Summary This report is asking Council for their input on a “municipal” appointee for the Central Area of the Cataraqui Source Protection Committee to fill a vacancy.
Recommendation Recommendation #1 That the Council of the Township of South Frontenac endorse the nomination of ______________________ as the candidate for the Central Area of the Cataraqui Source Protection Committee for a three-year term. Recommendation #2 That the Council of the Township of South Frontenac endorse the nomination of the candidate who receives the most votes as the candidate for the Central Area of the Cataraqui Source Water Protection Committee for a three-year term.
Background At the January 25, 2022 Council meeting, a letter from Kelsey Guerette, Coordinator for Cataraqui Source Protection Committee was included in the Council agenda as an information item. The letter identified a vacancy on the committee for the “Central Area” which is comprised of the Township of Frontenac Islands, the City of Kingston, and the Township of South Frontenac. There is a need for the Central Area to identify an eligible nominee for this position.
Discussion/Analysis At the August 6, 2019 Council meeting, three options were provided to council based on the next three years with a term expiring December 2022. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 42 of 125 Township of South Frontenac Staff Report - Cataraqui Source Protection Committee – Municipal Appointments
At that time, South Frontenac Council endorsed the nomination of the candidate who received the most votes as the candidate for the Central Area of the Cataraqui Source Water Protection Committee and supported Mr. John Conley as the municipal representative serving as the member at-large. In a follow up email to Kelsey Guerette on February 25, 2022, it was confirmed that a nomination for the Central Area has been received by the committee from the City of Kingston and the nominee they have submitted is Niall Oddie. It should also be noted that the committee is looking for nominations (complete with their contact information) through a Council resolution by March 14, 2022. Direction from Council is required by way of a resolution as to a nomination for a municipal representative for the Central Area.
Financial Implications None.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): ENTER SPECIFIC ACTION ITEM HERE
Attachments Letter from Kelsey Guerette, Cataraqui Source Protection Committee Report from August 6, 2019
Approvals Submitted By:
Angela Maddocks Clerk
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 43 of 125 Township of South Frontenac Staff Report - Cataraqui Source Protection Committee – Municipal Appointments
Approved By:
Claire Dodds, Director of Development Services and Acting Interim Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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January 10, 2022 To:
Municipal CAOs and Clerks Cataraqui Source Protection Area
RE:
Request for Input / Council Resolutions Municipal Appointments – Cataraqui Source Protection Committee
AA-001-22
This letter seeks input from your municipality regarding appointments to the Cataraqui Source Protection Committee (‘SP Committee’) by the Cataraqui Source Protection Authority (‘SP Authority’). The SP Authority is composed of the Cataraqui Region Conservation Authority (Cataraqui Conservation) Full Authority Board plus a representative from the Township of Frontenac Islands. The SP Authority is responsible for appointing and maintaining the SP Committee, which guides the development of drinking water source protection technical studies and policies for our area. Established in 2007, the SP Committee successfully completed its initial mandate with the approval of the Cataraqui Source Protection Plan (2014), submission of annual implementation reports, and development of a workplan to determine areas for additional efforts. The Committee is now working on implementing the workplan for section 36 updates under the Clean Water Act and ensure successful ongoing implementation of the Source Protection Plan. In accordance with the Ontario Clean Water Act, municipalities are represented by one-third of the voting members on the SP Committee. The municipal ‘seats’ may be assigned to council members or other persons that represent municipal interests. They must live, work and/or own or rent land in the study area; they may not be a Cataraqui Conservation Board member or employee. In 2007, it was agreed that the municipal representatives would be drawn from ‘eastern’, ‘central’, and ‘western’ nomination areas for a total of four (4) representatives one from each area plus a representative at-large who represents the interests of all the municipalities. Per the attached chart, incumbents are prepared to continue representing the ‘eastern’ and ‘western’ areas, and to serve as the representative at-large. Owing to a vacancy, there is a need for the central municipalities to nominate a candidate for their area representative.
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We have the following specific questions for consideration: For municipalities in the central nomination area: (1) Please identify the name, address and contact information for a nominee who is eligible to serve as your area representative by March 14, 2022 through council resolution. We look forward to hearing from you. Please contact the undersigned with any questions or comments at 613546-4228 ext. 252 or via kguerette@crca.ca. Sincerely, (Original signed by)
Kelsey Guerette Coordinator, Source Protection
Attachment:
Appointments to the Cataraqui Source Protection Committee – Municipal Sector
c.c.
Alan Revill, Chair, Cataraqui Source Protection Authority John C. Williamson, Chair, Cataraqui Source Protection Committee
Attachment to AA-001-22 Cataraqui Source Protection Authority Letter to Local Municipalities, January 10, 2022
Proposed Appointments to the Cataraqui Source Protection Committee at 2022 - Municipal Sector 1 Area
Municipalities
Candidate
Notes
Eastern Area
Township of Athens City of Brockville Township of Elizabethtown-Kitley Township of Front of Yonge Town of Gananoque Township of Leeds and the Thousand Islands Township of Rideau Lakes
Steve Allen, Lyn2
Steven Allen is the Supervisor of Engineering with the City of Brockville. Steven Allen has served on the Committee since 2019.
Central Area
Township of Frontenac Islands City of Kingston Township of South Frontenac
(Vacant)1
There is a need to identify an eligible nominee for this position.
Western Area
Town of Greater Napanee Loyalist Township
Ric Bresee, Amherstview2
Mr. Bresee is the Mayor of Loyalist Township. He has served on the Committee since 2007.
Municipal representative at-large
This member represents the interests of all municipalities in the Cataraqui Source Protection Area.
John Conley, Athens2
Mr. Conley is the former Mayor of the Township of Athens. Mr. Conley has served on the Committee since 2007.
All appointments are subject to confirmation by the members of the Cataraqui Source Protection Authority.
2
Incumbent member on the Cataraqui Source Protection Committee.
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1
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REPORT TO COUNCIL CLERK’S DEPARTMENT AGENDA DATE:
August 6, 2019
SUBJECT:
Municipal Appointment – Cataraqui Source Water Protection Committee
RECOMMENDATION: Recommendation Option #1 That the Council of the Township of South Frontenac endorse the nomination of __________________________ as the candidate for the Central Area of the Cataraqui Source Water Protection Committee for the next three years, expiring December 2022. And that Council support Mr. John Conley as the municipal representative serving as the member at-large. Recommendation Option #2 That the Council of the Township of South Frontenac endorse the nomination of the candidate who receives the most votes as the candidate for the Central Area of the Cataraqui Source Water Protection Committee for the next three years, expiring December 2022. And that Council support Mr. John Conley as the municipal representative serving as the member at-large. Recommendation Option #3 That the Council of the Township of South Frontenac endorse the nomination of the candidate who receives the most votes as the candidate for the Central Area of the Cataraqui Source Water Protection Committee for the next three years, expiring December 2022. And that Council support the nominee who receives the most votes as the candidate at-large on the Cataraqui Source Water Protection Committee. BACKGROUND: The Cataraqui Source Protection Committee is undergoing a review of appointments to the committee and are looking for input by September 6, 2019 The attachment to the correspondence indicates the breakdown of area’s within the Municipal Sector into the Eastern Area, Central Area, Western Area and a Municipal Representative at-large. Currently there are members named to all sectors with the exception of the Central Area which includes the Township of Frontenac Island, the city of Kingston and the Township of South Frontenac; this position is currently vacant. (Greg Newman, who is the Manager of Policy Planning for the City of Kingston has been the Municipal Representative for the Central Area in the past). There is a need for the Central Area to identify an eligible nominee for this position. The municipalities in the Central Area are being asked to:
- Identify the name, address and contact information for a nominee who is eligible to serve as the area representative, and
- Indicate whether there is support for Mr. Conley, serving as the representative at-large, or if not then, Our strength is our community.
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REPORT TO COUNCIL CLERK’S DEPARTMENT 3) Indicate whether there is a nominee for consideration who is eligible to serve as the representative at-large and identify their name, address and contact information. It should also be noted that in accordance with the Ontario Clean Water Act, municipalities are represented by one-third of the voting members of the Source Protection Committee. The Municipal “seats” may be assigned to council members or other persons that represent municipal interests. They must live, work, and/or own or rent land in the study area; however, they may not be a CRCA board member or employee. If Council has an individual whose name they would like to put forth for consideration for the Central representative, Recommendation Option #1 is drafted to insert the name as well as support Mr. John Conley as the representative at-large. If Council wishes to support the nominee for the Central representative who receives the most votes by the members of the Cataraqui Source Protection Authority, as well as support Mr. John Conley as the representative at-large, Recommendation Option # 2 is drafted to address this scenario. If Council wishes to support the nomination of individuals that receive the most votes for both positions, Recommendation Option #3 is drafted to address this scenario. It should be noted that the Township is being asked to either submit or endorse a nominee only, and that all appointments are subject to confirmation by the Cataraqui Source Protection Authority. Councillors not already sitting on the CRCA Board or Township staff are eligible nominees. As an alternative to the options above, Council could direct staff to advertise for citizen interest in serving on the SP Committee; however, with the deadline for submission being September 6 and the next Council meeting agenda deadline being in late August, there would be limited time to advertise and receive expressions of interest. Further, the submission would be for nomination only with no guarantee of appointment. In speaking with John Bolognone, City Clerk, City of Kingston, they will be bringing forward a nomination for a staff member to be considered by the CRCA Source Water Protection Committee to represent the Central Area. For these reasons, staff is recommending Option #2. ATTACHMENTS: Letter from Katrina Furlanetto, Manager, Watershed Planning & Engineering, CRCA. Submitted/approved by: Angela Maddocks, Clerk
Our strength is our community.
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To: Council Prepared by: Office of the Clerk Date of Meeting: March 8, 2022 Subject: Conservation Authorities – Program and Services Inventory
Summary This report is regarding Ontario Regulation 687/21, Section 21.1.2 that requires every Conservation Authority to develop a “Programs and Service Inventory” before February 28, 2022 and to share this information with participating municipalities.
Recommendation WHEREAS Ontario Regulation 687/21 requires Conservation Authorities to prepare an inventory of the programs and services offered to our participating municipalities. AND WHEREAS, the Programs and Services Inventory must be submitted to all participating municipalities within the jurisdiction of the Conservation Authorities and to the Ministry of the Environment, Conservation and Parks no later than February 28 th, 2022. AND WHERAS, the Conservation Executive Boards have approved the Programs and Services Inventory as required; THEREFORE BE IT RESOLVED THAT the Township of South Frontenac hereby acknowledges receipt of the Cataraqui Conservation, Quinte Conservation and Rideau Valley Conservation Programs and Services Inventory at the meeting held March 8, 2022.
Background Early in 2021 the provincial government amended the Conservation Authorities Act including the enactment of three new regulations. In December 2021, South Frontenac Council approved the transition plans of the local Conservation Authorities as outlined in Section 3 of the Ontario Regulation 687/21. Ontario Regulation 687/21, Section 21.1.2 states that every Conservation Authority shall, on or before February 28, 2022, develop a “Programs and Service Inventory”. This
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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inventory includes but is not limited to environmental planning and regulations, water management, drinking water source protection, conservation land management. Attached to this report are the “Programs and Service Inventory” for Council to review.
Discussion/Analysis As part of the regulation requirements, Council is being asked to acknowledge the Programs and Service Inventory” of the Conservation Authorities whose jurisdictions lie within the boundaries of South Frontenac, as outlined in the attachments. Acknowledgement of receiving this information is requested from the Conservation Authorities.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): N/A
Notice/Consultation
Conservation Authorities
Attachments
- Quinte Conservation - Program and Services Inventory
- Cataraqui Conservation – Program and Services Inventory
- Rideau Valley Conservation - Program and Services Inventory
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 51 of 125 Township of South Frontenac Staff Report - Conservation Authorities – Program and Services Inventory
Approvals Submitted By:
Angela Maddocks Clerk Approved By:
Claire Dodds, Director of Development Services and Acting Interim Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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February 28, 2022 RVCA Member Municipalities Attn. Municipal Clerk Sent Via Email Re:
Rideau Valley Conservation Authority – Programs and Services Inventory
Dear Member Municipality, Please find enclosed, an Inventory of Programs and Services prepared by the Rideau Valley Conservation Authority. This inventory is the next step in fulfilling our requirements under the recently amended Conservation Authorities Act. Key steps to comply with the amended Act include: • Provide municipalities with a Transition Plan (completed Dec 15, 2021) • Provide municipalities with an Inventory of Programs and Services (enclosed) RVCA will then provide municipalities with an improved draft Inventory following the finalization of provincial regulations (early spring 2022) • Discuss the Inventory with municipalities and amend as needed (begin spring 2022) • Prepare and execute MOU/funding agreements with municipalities (by Jan 1, 2024) The attached Inventory, which is the next step in the process, is being shared with all member municipalities, the Ministry of Environment, Conservation and Parks and will be publicly available on RVCA’s website. Some of you will also receive similar Inventories from your other partner conservation authorities. Provincial regulations outline what information must be included in an Inventory, which includes: • A list of the conservation authority’s programs and services • An indication of which legislative “category” each program and service falls under • A reference to the municipal MOU or legislative clause that governs the program • An estimate of the annual cost of each program and service • A breakdown by percentage of how the program is generally funded Most of RVCA’s programs and services are prescribed by regulation (Category 1) or are delivered on behalf of municipalities (Category 2). A small number of programs, that the RVCA has delivered for decades for the benefit of the watershed and its residents, will fall under Category 3, and may require a cost apportioning agreement with municipalities.
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Next Steps The RVCA is already in the process of preparing a more refined and improved version of its programs and services inventory that will be circulated to member municipalities and the MECP in early spring. This second version will have a breakdown of programs and services that more closely aligns with the categories set out in provincial regulations and it will have updated cost estimates that align with final regulations expected from the province in March or April 2022. This second version of our inventory is the one that we will ask municipalities to carefully review and is the version we will use when holding consultations and discussions with all member municipalities this spring and summer. We know how busy our municipalities are and how many priorities you are juggling, so we want to ensure we provide you with the most complete and accurate information before asking you to sit down with us to review programs and services and discuss future agreements. For now, we have provided you with the attached preliminary draft version of our inventory to satisfy the legislative deadline of February 28, 2022. This version contains all required content and is based on the best available information in advance of final regulations from the province. If you would like more information about inventories or the process as a whole, you can review the MECP’s environmental registry decision notice for background information on the changes to the Conservation Authorities Act and regulations. More information can also be found on the Association of Municipalities of Ontario website which contains fact sheets for municipalities. As always, you are also encouraged to contact our office at any time if you have questions or if you would like to request a presentation to your staff or Council. RVCA will continue to keep you updated and of course we look forward to working with you in 2022 and 2023 as we work to fulfill all new requirements under the amended Conservation Authorities Act.
Sincerely,
Sommer Casgrain-Robertson General Manager / Secretary-Treasurer
Attached:
RVCA Programs and Services Inventory – Version 1 (February 22, 2022)
RVCA Programs and Services Inventory Version 1 – Preliminary Draft (February 22, 2022) Program & Service This column provides a list of RVCA’s existing programs and services. Description This column provides a brief description of each program and service. Category This column indicates which “category” the program and service falls under within the new legislative framework: • • • •
Category 1 – mandatory programs and services prescribed by the province through regulation Category 2 – programs and services provided on behalf of one or more municipalities through mutual agreement Category 3 – other programs and services that conserve, restore, develop and manage natural resources in the watershed Corporate Administrative Cost – costs to maintain the organization not directly related to the delivery of a program or service
Reference This column provides a reference to the applicable section of O. Reg. 686/21 for category 1 mandatory programs. This column provides the name and date an agreement was signed with a municipality for category 2 municipal programs. Estimated Annual Cost This column estimates the annual cost of providing each program and service based on RVCA’s 2022 operations budget. Source of Funding This column estimates which revenue streams support the program and service based on RVCA’s 2022 budget (except where program revenues fluctuate significantly from year-to-year, then it is based on a 5-year average which is denoted by an asterisk): • • • •
Municipal Levy Municipal MOU / Agreement Provincial / Federal Funding Self-Generated (user fees, grants, fundraised)
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This preliminary draft version of RVCA’s programs and services inventory is based on our 2022 budget and will be circulated to all member municipalities and the province by February 28, 2022, as required by regulation. The RVCA will then work on improving and refining the inventory to better align with the categories and criteria outlined in amended legislation as the final phase of provincial regulations is released (anticipated in March/April). The RVCA will then circulate an improved draft version of the inventory to municipalities before beginning discussions with municipalities about future program and service needs and funding.
Watershed Science & Engineering Services Program & Service 1 Program Management 2 Watershed Reporting
Brief Description
Category
Reference
•
Provide oversight and management of all programs within the department
Corporate Admin
TBD
•
Report on the condition of the watershed and identify trends, concerns and priority actions to address natural hazard and natural resource issues, including the impacts of climate change Complete a watershed-based resource management strategy as prescribed in regulation
1&3
Section 12 (4): watershed-based resource management strategy
$165,160 100% levy
•
Annual Source of Cost Funding $64,568 13% provincial; 87% levy
3 Drinking Water Source Protection
•
Administer the province’s drinking water source protection program under the Clean Water Act to protect present and future sources of municipal drinking water from contamination and overuse
1
Section 13: Source protection authority under the Clean Water Act, 2006
$217,020 100% provincial
4 Surface Water Quality Monitoring
•
Measure and analyze water quality in lakes, rivers and streams to establish a baseline dataset and identify changes and concerns Program looks at both water chemistry and indicator invertebrates and involves volunteers in sampling
1, 2 & 3
Section 12 (3): provincial stream monitoring program
$447,111 35% municipal agreement; 65% levy
Collect, analyze and disseminate climate, snow and streamflow data to monitor high and low water conditions across the watershed. Issue flood and drought advisories and warnings to municipalities, partners and the public.
1
•
5 Hydrometric Monitoring and Forecasting
•
•
Section 2: Flood forecasting and warning
$286,787 4% provincial; 1% selfgenerated; 95% levy
Section 3: Drought or low water response
Version 1: Preliminary Draft (Feb 22, 2022)
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RVCA Programs & Services Inventory
Ottawa MOU 2019
6 Flood, Erosion and Drought Studies
•
•
Study and map areas that are at risk from natural hazards such as floodplains, steep slopes and unstable soils. Maintain and refine a hydrologic model of the watershed to support hazard mapping, flood and drought analysis, and land use and climate change analysis
1
Section 1: Risk of certain natural hazards
$418,562 3% provincial; 13% municipal agreement; 84% levy
7 Groundwater Monitoring
•
Support the provincial groundwater monitoring program and develop tools that support watershed planning and development review and help create a conceptual understanding of hydrogeological conditions
1&3
Section 12 (2): provincial groundwater monitoring program
$156,461 100% levy
8 Aquatic and Terrestrial Habitat Monitoring
•
Collect information about the physical and biological attributes of creeks and streams (temperature, habitat, fish) using volunteers in some areas Assess headwater drainage features Identify changes in land cover through GIS analysis All information is used to assess the condition of the watershed and guide actions and restoration activities
1&3
Section 12 (4): watershed-based resource management strategy
$380,387 10% selfgenerated; 90% levy
Operate and maintain water, flood and erosion control structures and support ice management activities undertaken by Ottawa to help protect communities from natural hazards Work with municipalities interested in constructing new infrastructure to help alleviate flooding or erosion concerns
1&2
Section 4: Ice Management
• • •
9 Water Control Infrastructure Operations
•
•
Multiple Ottawa MOUs (1980s to 2017)
Version 1: Preliminary Draft (Feb 22, 2022)
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RVCA Programs & Services Inventory
Section 5: infrastructure
$1,245,658 5% provincial; 93% municipal agreement; 2% levy
Planning Advisory and Regulatory Services Program & Service 10 Program Management 11 Site Specific Plan Review
Brief Description •
Corporate Provide oversight and management Admin of all programs within the department
•
Review planning applications and provide comments to municipalities regarding natural hazards like floodplains, steep slopes, unstable soils (on behalf of the province) and natural heritage like wetlands, woodlands and valley lands as well as stormwater management (on behalf of municipalities) Work closely with applicants and municipalities to identify concerns early in the process and identify alternatives where possible
1&2
Provide input to municipalities on draft official plans, zoning bylaws, environmental assessments and other municipal studies regarding natural hazards, natural heritage and natural resource management Participate on technical advisory committees that oversee master servicing studies, community design plans, subwatershed studies and environmental management plans
1&2
•
12 Non-Site Specific Plan Review
•
•
13 Section 28 Conservation Authorities Act
Category
•
Reference TBD
Section 6: Comment re applications, proposals
Annual Source of Cost Funding $138,997 100% levy
$649,265 82% selfgenerated*; 18% levy*
Section 7: Plan review, comments Ottawa MOU 2019; Lanark MOU 2009; Leeds Grenville MOU 2012 Section 7: Plan review, comments
$178,231 6% provincial, 94% levy
Ottawa MOU 2019; Lanark MOU 2009; Leeds Grenville MOU 2012
$844,325 45% selfgenerated*; 55% levy*
Page 4 of 8
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1 Section 8: Regulate development, interference Administering with wetlands and alterations to and enforcing the shorelines and watercourses as Act prescribed through regulation • Work closely with applicants and municipalities to identify concerns RVCA Programs & Services Inventory Version 1: Preliminary Draft (Feb 22, 2022)
early in the process and identify alternatives where possible; program also includes policy development, pre-consultation, compliance monitoring and enforcement which collect no fees 14 Part IV Clean Water Act
•
Administer Source Protection Plan policies near municipal wells and intakes on behalf of some municipalities under Part IV of the Clean Water Act (designated as their Risk Management Inspector and/or Official)
2
MOUs with 12 municipalities (2017 to 2021)
$44,880 100% selfgenerated / municipal agreement
15 Part 8 Building Code Act
•
Regulate sewage systems (including new, enlarged or replacement systems) on behalf of some municipalities under Part 8 of the Ontario Building Code (designated as their Principal Authority)
2
Ottawa MOU 2016; Tay Valley MOU 2020
$627,774 100% selfgenerated
16 Septic Reinspection Program
•
Inspect existing sewage systems in lake country on behalf of some municipalities under the Ontario Building Code (some programs are voluntary others are mandatory)
2
MOUs with 4 municipalities in 2022, varies each year
$69,906 100% municipal agreement / selfgenerated
Brief Description
Category
Reference
Provide oversight and management of all programs within the department
Corporate Admin
TBD
Stewardship Services Program & Service 17 Program Management
•
Version 1: Preliminary Draft (Feb 22, 2022)
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RVCA Programs & Services Inventory
Annual Source of Cost Funding $162,603 100% levy
18 Private Land Forestry Assistance
•
•
Full-service tree planting program for private and public landowners (woodlot advice, planting plans, site prep, tree planting, tending, funding) Also have a program dedicated to recovering disease-tolerant butternut
2&3
Ottawa MOU 2011
$739,158 22% municipal agreement; 62% self-generated; 16% levy
Ottawa MOU 2021
$458,145 45% municipal agreement; 55% levy
19 Clean Water Program
•
Technical assistance and grants for farmers and rural property owners to undertake projects on their property that protect or improve water quality
2&3
20 Shoreline Stewardship Program
•
Full-service shoreline naturalization program for private and public landowners (technical advice, planting plans, site prep, planting) Also work with lake associations and other groups to support plant sales
3
•
21 Beaver Management
•
Track nuisance beaver calls, provide technical advice and work with municipalities and property owners to help address beaver activity in certain circumstances
2
22 Ontario Rural Wastewater Centre
•
Develop and teach courses for septic installers, designers and regulators to advance their knowledge of design, construction, repair and inspection regarding sewage systems Maintain a demonstration site at Baxter Conservation Area that displays a wide variety of sewage system technologies
3
•
Agreements are entered into as needed
Version 1: Preliminary Draft (Feb 22, 2022)
$6,421 100% levy
$68,298 100% selfgenerated
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RVCA Programs & Services Inventory
$217,289 25% selfgenerated; 75% levy
Conservation Land Management Services Program & Service
Brief Description
Category
Reference
Annual Source of Cost Funding $86,847 100% levy
23 Program Management
•
Corporate Provide oversight and management Admin of all programs within the department
24 Land Donations / Acquisitions
•
Accept donations of ecologically sensitive land (such as wetland, shoreline, forest cover) and protect it in perpetuity so natural features can provide lasting ecological benefits
3
25 Conservation Lands
•
Manage 63 properties (7,500+ acres) of ecologically sensitive land. Develop management plans for each property to ensure good land use planning and long-term health
1
Section 9, 10 & 11: conservation and management of lands
$252,508 3% selfgenerated; 97% levy
Manage 11 conservation areas that welcome 300,000 visitors / year Provide amenities such as trails, boardwalks, lookouts, beaches, boat launches, picnic shelters and interpretive centres
1
Section 9, 10 & 11: conservation and management of lands
$846,452 20% selfgenerated; 80% levy
•
26 Conservation Areas
• •
27 Outdoor Education
•
Deliver curriculum-based school programs, forest school, summer day camps and group programs that promote conservation and environmental stewardship
3
28 Lease and Management Agreements
•
Provide limited land management services (grass cutting, trail maintenance) on some municipally owned properties
2
$169,338 85% selfgenerated; 15% levy
Ottawa MOU 1984
Version 1: Preliminary Draft (Feb 22, 2022)
$32,000 100% municipal agreement
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RVCA Programs & Services Inventory
$15,000 100% selfgenerated
Corporate Services Program & Service
Brief Description
Category
Reference
Annual Source of Cost Funding $331,170 100% levy
29 Management and Members
•
Overall management and governance of the RVCA including strategic planning, municipal and government relations, work planning, policy and program development, issues management and partnership development.
Corporate Admin
TBD
30 Finance and Administration
•
Finance and human resources support including budgeting, accounting, financial reporting, payroll, employee recruitment, training, employee management and joint health and safety
Corporate Admin
TBD
$546,910 10% selfgenerated; 90% levy
31 Communications •
Communications support including website development, social media, project planning, outreach (media releases, blog, newsletter, videos), drafting of reports and messaging
Corporate Admin
TBD
$294,868 100% levy
32 Foundation
•
Fundraising support including partnership development, grant writing, fundraising campaigns, and management of endowment funds
Corporate Admin
TBD
$98,598 100% levy
33 GIS
•
GIS support including data and information management and the creation and management of internal and public facing databases, geoportals, technical mapping and field apps
Corporate Admin
TBD
$245,690 100% levy
Version 1: Preliminary Draft (Feb 22, 2022)
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RVCA Programs & Services Inventory
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Programs & Services Inventory Version 1 - February 23, 2022
CataraquiConservation.ca info@crca.ca | 613-546-4228
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Document Versions / Adoption
Version
Date (yyyy/mm/dd)
1
2022-02-23
Description of Changes Original Issue
Cataraqui Conservation Programs & Services Inventory
Report
Adopted by Full Authority Resolution #
IR-022-22
021-22
Page 1 of 13 Version 1
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Table of Contents 1
Cataraqui Conservation …………………………………………………………………………. 3
2
Introduction…………………………………………………………………………………………… 3
3
Definitions …………………………………………………………………………………………….. 4
4
Programs & Services Inventory Notes ……………………………………………………. 5
5
Cataraqui Conservation Programs Overview…………………………………………… 6
6
Cataraqui Conservation Programs & Services Inventory - Summary ……….. 7
7
Category 1 Programs & Services ……………………………………………………………10
8
Category 2 Programs & Services Rationale & Agreement Requirements …12
9
Category 3 Programs & Services Rationale & Agreement Requirements ….13
Cataraqui Conservation Programs & Services Inventory
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1 Cataraqui Conservation Cataraqui Region Conservation Authority (Cataraqui Conservation) is a communitybased environmental protection and advisory agency. The Authority was established in 1964 by the Province of Ontario at the request of municipalities within the Cataraqui Region watershed, to provide expertise and resources to aid in the protection of life and property from the growing risk of flooding and erosion of shorelines and waterways. Cataraqui Conservation’s role is to provide programs and services with partner municipalities to further conservation, restoration, development, and management of natural resources in the Cataraqui Region watershed. Cataraqui Conservation offers program and services on a watershed basis to support residents and municipalities with the overarching principle of conserving, preserving, protection and enhancing our natural environment. To learn more about Cataraqui Conservation programs and services visit www.cataraquiconservation.ca or view our 2022 Budget & Business Workplan Document.
2 Introduction Ontario Regulation 687/21, Transition Plans and Agreements for Programs and Services under Section 21.1.2 of the Conservation Authorities Act (the Act), requires Conservation Authorities to develop and implement a Programs and Services Inventory (the Inventory). The Inventory includes a high-level overview of all current programs and services offered on behalf of the eleven (11) participating municipalities in whole or in part within Cataraqui Conservation’s watershed. With regard to the Cataraqui Source Protection Area requirements under the Clean Water Act, the Township of Frontenac Islands is also included. Participating Counties within the watershed include Frontenac County, Lennox & Addington County, and United Counties of Leeds and Grenville. Township of Athens City of Brockville Township of Elizabethtown-Kitley Township of Front of Yonge Town of Gananoque City of Kingston
Township of Leeds & the Thousand Islands Loyalist Township Town of Greater Napanee Township of Rideau Lakes Township of South Frontenac
The first version of the Inventory is to be circulated to watershed municipalities and partners, shared on the Cataraqui Conservation website, and submitted to the Ministry of Environment, Conservation and Parks (MECP) by February 28, 2022. All identified cost-apportioning agreements with watershed municipalities are to be completed and negotiated over a transition period (October 1, 2021 – January 1, 2024) to support Category 2 and 3 programs and services.
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Municipal consultation on the Inventory will include meetings with municipal staff, a halfday workshop, and Council presentations if requested. Any feedback received will be incorporated into updated quarterly reports across 2022-2024 for approval at the Full Authority Board and submission to MECP, per Cataraqui Conservation’s Transition Plan circulated on December 08, 2021.
3 Definitions “Category 1 - Mandatory” means the listed programs and services in the Conservation Authorities Act eligible to be funded through municipal levy to achieve the regulatory requirement. “Category 2 – Municipal” refers to programs and services provided through agreement on behalf of a participating municipality by the Conservation Authority. “Category 3 – Other Locally Supported Programs and Services” means programs and services that the Conservation Authority members find important to deliver to meet the overall direction of the Conservation Authorities Act and require a cost-apportioning agreement should municipal funding be required to support delivery. “Cost-Apportioning Agreement” is an agreement with one or more partner municipalities that may be related to one or more programs or services provided by Cataraqui Conservation which specifies length of service, approval by all parties and periodic review timelines. “Estimated Program Cost” means an annual estimate of the total operating delivery costs for a service provided by Cataraqui Conservation. “Internal Recoveries” is an internal charge that is returned as revenue to the business unit providing the internal service (e.g., vehicle charge recovery). “Memorandum of Understanding” refers to a service level agreement with one or more partner municipalities outlining the relationship between parties on how to manage, operate, or maintain a program or service including funding arrangement, timelines, and termination clauses. “Municipal Levy” means a compulsory financial charge on participating municipalities to support a program or service. This includes both General and Special Levy contributions.
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“Other Revenue” means revenue from donations, Cataraqui Conservation Foundation, or non-governmental grants to support the operation of a program or service. “Participating (Watershed) Municipality” means any municipality located within the Cataraqui Conservation watershed/jurisdiction. “Provincial or Federal Government” refers to revenue provided through Transfer Payment Agreements or successful grants to support the delivery of programs or services.
4 Programs & Services Inventory Notes •
All estimated costs for programs and services are based on approved 2022 Operating Budget requirements which consider a five-year trend where applicable and factor in capital reserve transfers to support asset management where needed.
•
The Inventory indicates Governance and Administration costs are not Category 1 programs, rather mandatory requirements under Enabling Services to run the organization. This is further outlined in the Ministry of Environment, Conservation and Park’s Regulatory and Policy Proposal Consultation Guide (Phase 2, January 2022).
•
Ice Management Plans under Natural Hazards and Watershed Management are not required within the Cataraqui Conservation watershed. Currently, municipalities maintain that responsibility through consultation with the Conservation Authority where applicable, and therefore are not listed.
•
Most programs and services rely on an annually approved Capital Budget to support projects and asset management. The Capital Budget is reviewed as part of the budget development process based on the current asset management program and can be found at http://cataraquiconservation.ca/pages/budget. Annual reserve transfers within the Operating Budget are listed within each of the program or services funding notes, where applicable.
•
This Inventory does not preclude any new partnerships, changes to programs or services, or grant opportunities from being explored to support the watershed community as needed. This is therefore a living document. As feedback is received, the Inventory may be amended.
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5 Cataraqui Conservation Programs Overview Program
Governance & Administration
Conservation Lands & Areas Management
Description
Total Estimated Cost
Support provided to all departments of the Conservation Authority, Board of Directors, member municipalities and the public to enable Cataraqui Conservation to meet legislated requirements and operate in an accountable, transparent, and effective manner.
$1,480,213.00
Over 4700 ha of land including conservation areas, boat ramps and water access points, flood control structures, and conservation property. Conservation lands are essential to watershed management, climate change resilience, biodiversity, environmental protection, and passive recreation.
$2,130,644.00
Natural Hazards & Watershed Management
Conservation Authorities are the lead agencies on natural hazard management to protect people and property from flooding, erosion, and to manage natural resources within watersheds across Ontario. The watershed-based programming includes a comprehensive list of services to support local stakeholder collaboration and on-the-ground knowledge. Projects reduce the risk to life and property from natural hazards, protect water quality and quantity, and support climate change resiliency.
Drinking Water Source Protection
The protection of existing and future municipal residential drinking water sources as prescribed in the Clean Water Act for the Cataraqui Source Protection Area.
Education & Public Programming
Implementation of programming for all ages to learn and understand a watershed and natural forms, and to educate, inspire, and promote discovery through our head, hearts, and hands for generations to come.
Cataraqui Conservation Programs & Services Inventory
$1,148,513.00
$152,000.00
$459,202.00
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6 Cataraqui Conservation Programs & Services Inventory - Summary Funding Sources Cataraqui Conservation Programs & Services
Description
Municipal Levy Provincial or Federal Self-Generated Other (e.g., Donations) Internal Recoveries
Estimated Cost ($)
Enabling Services Governance and Administration
$
1,480,213.00
$
476,730.00
Corporate Services
Administration, Board of Director’s governance, human resources, legislative compiance, strategic planning, document management, corporate policy and sustainabiity to support the delivery of all programs and services of the organization. Includes General Manager’s Office, reception and customer service.
Information Management
Information, systems, and database management, asset management, mapping and GIS requirements, applications development, Self-Generated (1%) and the processing, collecting, and analysis of information to support programs and services across the watershed.
$
367,730.00
Finance
Accounting, payroll, financial reporting, budget and taxation management, contract admnistration, corporate financing, donations, fundraising and grants management to support all programs and services.
Internal Recoveries (38%) Municipal Levy (30%) Internal Recoveries (70%)
$
454,128.00
Communications
Media relations, online and marketing management, health & safety coordination, stakeholder, Foundation, and volunteer engagement, community outreach and corporate event coordination to support all programs and services.
Municipal Levy (62%) Internal Recoveries (38%)
$
181,625.00
$
1,809,696.00
$
645,536.00
Includes facilities, maintenance of passive trails and property land uses, hazard tree and biodiversity management, conservation of Self-Generated (7%) natural spaces, and public education. Other (5%)
$
1,126,800.00
Conservation area enforcement, compliance, and permitting to protect owned lands as required under Minister’s regulation.
$
37,360.00
Municipal Levy (90%) Internal Recoveries (10%) Municipal Levy (61%)
Category 1 - Mandatory Programs & Services Conservation Lands & Areas Management Natural heritage management, general operations, asset management (passive recreation included) of trails / owned land uses, Conservation Lands & Operations and maintenance on owned properties. Includes ecological monitoring, and stewardship on owned lands as well as strategic planning for land management, acquisition and deposition as appropriate.
Municipal Levy (47%) Internal Recoveries (53%) Municipal Levy (81%)
Conservation Areas Section 29 Implementation
Internal Recoveries (7%) Municipal Levy (62%) Self-Generated (38%)
Natural Hazards & Watershed Management
997,837.00
Section 28 Implementation
$
387,963.00
Land Use Plan Review (Natural Hazards)
Review planning applications on behalf of the Province and Municipalities within the Cataraqui Region to identify potential natural hazards and natural resources such as floodplains, wetlands, sensitive habitat, and shorelines so as to protect the public from danger and property damage posed by natural hazards such as flooding and erosion.
Municipal Levy (53%) Self-Generated (47%)
$
122,854.00
Policy Plan Input (Natural Hazards)
Provide natural hazard (e.g. flooding and erosion) advice to municipalities for incorporation into municipal Official Plans and Zoning Municipal Levy (100%) By-laws.
$
3,235.00
Engineering
Engineering services that include asset management and water management. Supports development review services, watershed planning technical studies, and project management.
Municipal Levy (49.5%) Internal Recoveries (50.5%)
$
173,830.00
Floodplain Mapping
To direct development away from flood and erosion-prone areas and wetlands, we develop floodplain mapping, which is used by staff when reviewing development applications. It is also used to support implementation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulations (Ontario Regulation 148/06).
Municipal Levy (100%)
$
10,000.00
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$
Permitting, enforcement, and compliance of Ontario Regulation 148/06 under the Ministry of Northern Development, Mines, Natural Municipal Levy (56%) Resources & Forestry persuant to Section 28 of the Conservation Authorities Act. This program also includes legal and public inquiries, database management, mapping and technical study updates to support mitigation of natural hazards and inform Self-Generated (44%) regulatory role.
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Funding Sources Cataraqui Conservation Programs & Services
Description
Municipal Levy Provincial or Federal Self-Generated Other (e.g., Donations) Internal Recoveries
Estimated Cost ($)
Low Water Response
Includes implementation of provincial program to oversee drought conditions within the watershed, engage a Technical Advisory Enabling Services Committee, and designate levels for public and municipal awareness based on time-based precipitation averages across the watershed.
Municipal Levy (100%)
$
4,450.00
Flood Forecasting & Warning
Implementation of a provincial program to assess watershed conditions based on watershed models, waterbody characteristics, and climate forecasts. Includes communication notices to municipal and regional contacts to maintain awareness and assess risk. Incorporates management of hydrometric netowrk (stream and rain gagues) and communication with regional water managers to mitigate natural hazards. Also supports climate change awareness.
Municipal Levy (29%) Provincial (71%)
$
79,840.00
Water/Erosion Control Structure Management
Management of 10 water control structures across the watershed including asset management, operations and safety oversight, completion of function assessments, and maintenance as required to manage water levels and flows. Three of the structures are owned by municipalities.
Municipal Levy (100%)
$
74,190.00
Water Quality & Quantity Monitoring (Watershed Science)
Includes provincial water quality and quantity monitoring through PWQMN and PGMN netoworks, stream and surface water Municipal Levy (82%) monitoring, reporting, and morphology work to understand and characterize natural systems for responding to climate change and Internal Recoveries (18%) mitigating natural hazards. Critical to support the Core Watershed Resource Based Management Strategy, watershed studies, and Other (0.2%) Watershed Report Card.
$
141,475.00
$
152,000.00
$
152,000.00
$
58,605.00
$
58,605.00
$
5,000.00
Drinking Water Source Protection Drinking Water Source Protection
Protection of municipal residential drinking water sources through governance of a Source Protection Committee and Authority, support for municipal risk management of local threats to drinking water sources, municipal plan input and review, Source Protection Plan implementation guidance, online education and communicating important messages to drinking water managers, and annual reporting as outlined under the Clean Water Act.
Provincial (100%)
Education & Public Programming Watershed Education
Ongoing communications and graphic development to support stakeholder presentation on all programs and services within the watershed. Critical to ensure success of partner engagement, public understanding, and awareness of all watershed program and services.
Municipal Levy (97%) Self-Generated (3%)
Category 2 - Municipal Programs & Services Conservation Lands & Areas Management Conservation Areas Includes municipal arrangements for maintenance of boat ramps to support recreation on the landscape. (Municipal Boat Ramps) Natural Hazards & Watershed Management Land Use Plan Review Review planning applications on behalf of the Province and Municipalities within the Cataraqui Region provide water quality and water quantity advice (stormwater management review) across the watershed. (Stormwater Management)
Municipal Levy (100%)
$
5,000.00
$
150,676.00
Municipal Levy (25%) Self-Generated (75%)
$
38,796.00
Land Use Plan Review (Ecological Review planning applications on behalf of the Province and Municipalities within the Cataraqui Region to identify potential natural heritage features such as wetlands, woodlands, sensitive habitat, and shorelines. Advisement & Natural Heritage)
Municipal Levy (53%) Self-Generated (47%)
$
90,525.00
Policy Plan Input (Natural Heritage)
Municipal Levy (100%)
$
3,235.00
Municipal Levy (100%)
$
18,120.00
Provide natural heritage (e.g. Provincially Significant Wetlands, Significant Woodlands, ANSIs, etc) advice to municipalities for incorporation into municipal Official Plans and Zoning By-laws. Management of 10 water control structures across the watershed including asset management, operations and safety oversight,
Water/Erosion Control Structure completion of function assessments, and maintenance as required to manage water levels and flows. Three of the structures are Management (Municipally-Owned) owned by municipalities.
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Funding Sources Cataraqui Conservation Programs & Services
Description
Municipal Levy Provincial or Federal Self-Generated Other (e.g., Donations) Internal Recoveries
Estimated Cost ($)
Enabling ServicesPrograms & Services Category 3 - Other Locally-Supported Conservation Lands & Areas Management Conservation Areas (Recreation Facilities)
Includes Cataraqui Conservation owned facilities at Conservation Areas used to support active recreation and education programming.
Municipal Levy (7%) Self-Generated (45%) Internal Recoveries (48%)
Stewardship
Afforestation and reforestation to support private landowner and community plantings, nurseries management at conservation areas, and environmental restoration programs to support watershed conservation and climate change resilience.
Provincial and Federal (14%) Self-Generated (80%) Other (6%)
Education & Public Programming
$
315,948.00
$
36,668.00
$
279,280.00
$
400,597.00
Curriculum-based School Programs
Deliver quality curriculum enriched outdoor and environmental education programs that promote and instill conservation and stewardship values. Create engaging outdoor classrooms and adaptive experiences to be inclusive to all learning styles, abilities and ages. Partner with school boards, teachers and Cataraqui Conservation staff to enhance classroom learning and core conservation topics. Offer curated conservation focused and curriculum enriched programs virtually, in the school yard and nearby greenspaces, and conservation areas to connect students and teachers to the flora and fauna in all seasons.
Municipal Levy (42%) Self-Generated (42%) Other (17%)
$
141,220.00
Forest Therapy
Continue to be an innovator and provincial leader in the healing and connective practice of Forest Bathing via in-person sessions for the public, private groups, and retreats. Online sessions available to be inclusive to all members of the watershed community.
Municipal Levy (86%) Self-Generated (14%)
$
17,160.00
Forest School
Deliver weekly seasonally focused outdoor forest school learning modules for early learners, home school learners and their caregivers.
$
24,897.00
Nature Explorers Summer Camp
Each summer deliver nature in a safe, fun, hands-on manner, Cataraqui Conservation’s Nature Explorers Summer Day Camp at Little Cataraqui Creek Conservation Area.
Municipal Levy (88%) Self-Generated (12%) Municipal Levy (9%) Self-Generated (91%)
$
49,400.00
Public Programming
Throughout fall, winter and spring, deliver weekend public programs which include hands-on experiences with various flora and Municipal Levy (77%) fauna such as tree planting, speaker series, workshops, connecting with watershed residents to offer conservation themed talks to Self-Generated (23%) community groups and businesses. Fosters public awareness and understanding of our watershed programs & services.
$
30,590.00
Maple Madness
Maple syrup community festival run annually for over 30+ years to promote Indigenous teachings, watershed knowledge, and public Municipal Levy (7%) education on maple syrup run through the month of March including March Break. Program runs at Little Cataraqui Creek Conservation Area and employs contract student staff and opportunities for community/student volunteers. Supports municipal Self-Generated (93%) tourism.
$
105,940.00
Winter Recreation
Maintain groomed and track-set cross country ski trails and winter equipment rentals and lessons at the Little Cataraqui Creek Conservation Area from January to February annually. Program run out of the Outdoor Centre and supports municipal tourism.
Municipal Levy (65%) Self-Generated (35%)
$
31,390.00
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7 Category 1 Programs & Services Rationale Service
Conservation Lands and Areas Management O.Reg 686/21, Section 9 to support the management and conservation of owned properties while providing natural mitigation to climate change and Conservation Lands & local impacts. As outlined in O.Reg 686/21, Section 10 and 11, this service Operations supports the development of a land inventory and strategy for managing conservation authority owned property.
Conservation Areas
Estimated Cost ($)
Category Rationale
O.Reg 686/21, Section 9 to support the management and conservation of owned properties
Section 29 of the Conservation Authorities Act and O.Reg 686/21, Section 9 to protect and conserve owned lands. Natural Hazards and Watershed Management
Section 29 Implementation
Funding Notes
$
645,536.00
Within the operating funding, an annual reserve transfer of $15,000 support capital asset management requirements for ongoing operations.
$
1,126,800.00
Within the operating funds, an annual total reserve transfer of $90,135 supports capital asset management across the owned Conservation Areas, boat ramps, water access points, and docks and includes facilities and fleet maintenance. This includes a Municipal (Special) Levy for Lemoine Point, Parrott’s Bay, and Owl Woods Conservation Areas.
$
37,360.00
Costs are based on a contracted service to support security across the conservation areas as well as on-site security for Little Cataraqui Creek Conservation Area.
Section 28 Implementation
O.Reg 148/06 within the Cataraqui Conservation watershed and O.Reg 686/21, Sections 1 and 8.
$
387,963.00
Land Use Plan Review (Natural Hazards)
O.Reg 686/21, Sections 6 and 7 to support municipal Planning Act and Provincial Policy Statement requirements
$
122,854.00 within the watershed to support municipalities. Included is an annual reserve transfer of
Policy Plan Input (Natural Hazards)
O.Reg 686/21, Sections 6 and 7 to support municipal Planning Act and Provincial Policy Statement requirements
$
Engineering
O.Reg 686/21, Sections 1, 3 and 5 to support the management of risk from natural hazards across the watershed and climate change resiliency.
$
Funding for this service accounts for approximately 60% of development review efforts within the watershed to support municipalities. Funding for this service accounts for approximately 19% of development review efforts
$6,380 support capital data acquisition for the program (e.g., LiDAR). Funding for this service accounts for approximately 0.5% of development review efforts within the watershed to support municipalities. Funding is based on the oversight, management, and analysis of hyrologic models, 173,830.00 stormwater management, flood duty officer roles and managing water level resources within the watershed. 3,235.00
Floodplain Mapping
O.Reg 686/21, Section 8 to support the management of risk from natural hazards across the watershed.
$
Annual reserve contribution of $10,000 to support future projects. This service is managed through capital projects and dependent on a long-term funding strategy based on a Floodplain Mapping Strategy (2020) completed for the jurisdiction. Projects rely on municipal 10,000.00 partnerships, provincial and national grants. Should external funding no longer be available, muncipalities are responsible for supporting the cost of required projects. On average, ~$150,000 has been spent in the last five years through the capital program.
Low Water Response
O.Reg 686/21, Sections 1 and 3 to support the management of risk from natural hazards across the watershed.
$
4,450.00
Flood Forecasting & Warning
O.Reg 686/21, Sections 1 and 2 to support the management of risk from natural hazards across the watershed.
$
79,840.00 requirments for the service. Should future funding reduce, municipalities are responsible for
Water/Erosion Control Structure Management
O.Reg 686/21, Sections 2 and 5 to support the management of water control structures on owned lands across the watershed.
$
Water Quality & Quantity Monitoring
O.Reg 686/21, Sections 1, 7, 8 and 12 to support provincial monitoring of stream networks and waterbodies for understanding the health and management of natural resources / hazards within the Cataraqui watershed.
$
Funding is based on a reduced provincial payment through Section 39 grant and staffing supporting this program. Funding is based on 2022 Special Levy arrangement approved through the local budget process which includes inflation to account for uncontrollable costs for seven (7) owned 74,190.00 structures. These assets also rely on capital asset management works funded through reserves (annual reserve transfer of approximately $33,500). Funding is based on 2022 budget requirements as this program area has changed in the 141,475.00 past few years to incorporate natural hazard requirments, provincial monitoring, snow
surveys, and ecological monitoring.
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Funding is calculated based on staff time, materials, and resources to run regional meetings, collect data, and run the program and is primarily supported by Municipal Levy.
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Drinking Water Source Protection Drinking Water Source Protection
O.Reg 686/21, Section 13 and Clean Water Act legislation to protect municipal drinking water sources.
Provincially funded and agreed upon through a Transfer Funding Agreement negotiated $
152,000.00 annually. This cost reflects the minimum need to sustain the program and based on 2022
proposed requirements.
Education and Public Programming Watershed Education
O.Reg 686/21, Section 1(2) and 1(3) to support communicating core programming across the watershed
58,605.00 programs such as natural hazards, conservation land management, and watershed
management efforts.
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Total program cost is based on 20% of staff time to educate watershed communities on core $
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8 Category 2 Programs & Services Rationale & Agreement Requirements Service
Agreement Required
Category Rationale
Partnering Municipality
Estimated Costs ($)
Agreement Date
Funding Notes
Conservation Lands and Areas Management
Conservation Areas (Municipal Boat Ramps)
Yes
Lyndhyrst and Hentry Street Boat Ramp are municipalowned assets currently managed and maintained by Township of Leeds and the Thousand Islands (TLTI) Cataraqui Conservation on behalf of the respective (Lyndhurst) Townships. Per O.Reg 687/21, Section 6(5), an City of Brockville (Henry Street) agreement is required to continue the service.
TLTI curently provides a 100% Municipal (Special) Levy to support the operation, maintenance, and management of Lyndhurst Boat Ramp on municipal owned land. An annual reserve contribution of $2,538 supports capital asset management. City of Brockville has assumed maintenance 5,000.00 over the past number of years of Henry Stree Boat Ramp. There is a need to assess the agreement. Cataraqui Conservation has contributed to capital works in the last 5 years ($16,600) and had staff on-site periodically until 2019. Currently operations are conducted on an as-needed basis.
To Be Reviewed & Negotiated
$
Township of Athens
01-Jan-19
$
38,796.00
City of Brockville
29-Apr-19
Township of Elizabethtown-Kitley
22-Jul-11
Township of Front of Yonge
02-May-19
Town of Gananoque
22-Jul-11
Town of Greater Napanee
09-Apr-19
City of Kingston
01-Jun-21 $
Ecological advisement and natural heritage review as part of land use plan 90,525.00 review for municipalities accounts for approximately 14% of development review services.
$
3,235.00
$
Funding is based on 2022 Municipal (Special) Levy arrangement approved through the local budget process which includes inflation to account for 18,120.00 uncontrollable costs for three (3) municipally-owned structures. These assets also rely on annual reserve transfers (~$8,470 total) to support capital asset management at the three structures.
Natural Hazards and Watershed Management Land Use Plan Review (Stormwater Management)
Land Use Plan Review (Ecological Advisement & Natural Heritage)
Policy Plan Input (Natural Heritage)
Water/Erosion Control Structures
Yes
Yes
Yes
Yes
Township of Leeds and the Thousand Islands
25-Jun-19
Loyalist Township
25-Jul-11
Township of Rideau Lakes
04-Jul-11
South Frontenac Township
07-Jun-19
Township of Frontenac Islands
01-Jan-21
Frontenac County
31-May-19
United Counties of Leeds & Grenville
22-Jul-11
Three structures: Highgate Creek, Booths Falls City of Kingston (Highate Diversion Channel, and Buells Creek Detention Basin Creek) are currently managed and maintained by Cataraqui City og Brockville (Booths Falls To Be Negotiated Conservation on behalf of the municipality. Per O.Reg Diversion and Buells Creek 687/21, Section 6(5), an agreement is required to Detention Basin) continue the services at each of the structures.
Natural heritage as part of policy plan input accounts for 0.5% of all development review services to support municipalities.
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Cataraqui Conservation Programs & Services Inventory
All eleven (11) municipalities, two Counties and the Township of Frontenac Islands individually request Cataraqui Conservation to carry out these services with planning service level agreements approved through local Council. Per O.Reg 687/21, Section 6(5), service level agreements are required to continue the services. Current service level agreements include all three areas and are to be updated per regulatory requirements.
Stormwater management accounts for approximately 6% of development review efforts to support municipalities.
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9 Category 3 Programs & Services Rationale & Agreement Requirements Services
Agreement Required
Category Rationale
Partnering Municipality
Estimated Costs ($)
Yes
Little Cataraqui Creek Conservation Area Outdoor Centre is an asset that provides opportunity for active recreation (facility rentals, small events, etc.) per O.Reg 687/21, Section 6(6). Approximately 60% of the facilities usage supports passive recreation for the property.
11 Participating Municipalities
To Be Negotiated
$
Approximately 40% of this facility’s usage is for active recreation programs that are funded through Self-Generating user fees (e.g., meeting & event rentals, concessions, 30,628.00 education and nature camp room rentals). The remainder is considered passive use by the public and community to support the asset. Should the current funding model change, the future operation of the Outdoor Centre will need to be discussed.
11 Participating Municipalities
To Be Negotiated
$
Funding is based on utilities, uncontrollable costs and maintenance of the structure. 5,690.00 100% supported by Municipal Levy. The facility is used by the community, volunteers and school programs.
2021 Limestone District (Reviewed Schoolboard annually)
$
Leased facility through partnership with the Limestone District Schoolboard for storage. Funding to support minor maintenance and insurance is currently 100% 350.00 Municipal Levy. Condition assessment completed in 2019 outlined the building is no longer safe for use. Capital costs to be determined for future of the building (e.g., retrofit or demolition).
11 Participating Municipalities
N/A
$ 279,280.00
To Be Negotiated
Two school boards contribute $3 per student to help subsidise the cost to their students. Schoolboards are unable to subsidise program operations. Funding is based $ 141,220.00 on user fees and Municipal Levy. The program is not self-sufficient and capacity is limited to run withouth further finacial support. Cataraqui Conservation Foundation supports the program each year donating between $10-$20,000.
To Be Negotiated
$
24,897.00
Funded throughh Municipal Levy and user fees. Program is not cost recovery. Funded through Muncipal Levy and user fees. Program is not cost recovery.
Agreement Date
Funding Notes
Conservation Lands & Areas Management
Conservation Areas (Recreation Facilities)
Yes
Yes
Stewardship
No
Mac Johnson Wildlife Area Nature Centre is a facility on a Conservation Area used primarily for active recreation. The facility is shared usage with local partners in the community. Per O.Reg 687/21, Section 6(6), this facility is considered a local effort requiring agreement support. Gould Lake Conservation Area Barn is a structure on a Conservation Area used to storage to support a schoolboard partnership (active recreation per O.Reg 687/21, Section 6(6). Stewardship Program offered across watershed on nonCataraqui Conservation owned properties (Federal, Provincial, Municipal and Private). Per O.Reg 687/21, Section 6(6), stewardship conducted on property not owned by the Conservation Authority is considered active recreation.
Funding provided by Forests Ontario and provincial and federal tree planting programs through landowner subsidies. Tree sales occur on nurseries that all support the program. An annual reserve transfer of $9,350 support capital asset management of the program.
Education & Public Programming
Curriculum-based School Programs
Yes
Forest School
Yes
Forest Therapy
Yes
11 Participating Municipalities
Per O.Reg 686/21, Section 9 and O.Reg 687/21 Section 6(6), these program & services are considered active recreation and/or deemed advisable locally to support the watershed. These programs and services have long standing support from the Board, municiplities and the community.
11 Participating Municipalities 11 Participating Municipalities
To Be Negotiated
$
17,160.00
11 Participating Municipalities
To Be Negotiated
$
Funded through user fees such as the entrance gate fee, equipment rentals and ski 31,390.00 lessons, and Municipal Levy. Program is not cost recovery and limited internally to run without further financial support.
Winter Recreation
Yes
Maple Madness
Yes
11 Participating Municipalities
To Be Negotiated
$ 105,940.00
Public Programming
Yes
11 Participating Municipalities
To Be Negotiated
$
Funded through entrance gate fees, program registration, concession revenue and 30,590.00 Municipal Levy. Program is not cost-recovery and limited internally to run without further financial support.
Nature Explorers Camp
Yes
11 Participating Municipalities
To Be Negotiated
$
49,400.00
Currently funded by user fees with minimal Municipal Levy for full time staff training and oversight.
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Mostly funded by entrance gate fees, concession sales, and maple product sales. Muncipal Levy funds all required staff time. Most of the program is cost recovery.
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25 February 2022 Mr. Neil Carbone, CAO Township of South Frontenac Box 100, 4432 George Street Sydenham, Ontario K0H 2T0 RE: Programs and Services Inventory – Quinte Conservation Dear Mr. Carbone, Recently, the provincial government made changes to the Conservation Authorities Act including the enactment of three new regulations. One of the new regulations is Ontario Regulation 687/21 – Transition Plans and Agreements for Programs and Services Under Section 21.1.2 of the Act and requires all 36 conservation authorities to develop a “Programs and Service Inventory”. The regulation also states that the programs and services inventory must be sent to all participating municipalities in the authority’s area of jurisdiction no later than February 28th, 2022. At the Quinte Conservation Executive Board meeting held February 17 th, 2021, the following motion was passed: Motion QC-22-029: THAT, the Quinte Conservation Executive Board approve the “Quinte Conservation Programs and Services List”, AND FURTHER THAT, the Quinte Conservation Executive Board approve staff to distribute the Programs and Services List to our member municipalities and the Ministry of Environment, Conservation and Parks prior to February 28, 2022. Moved By: Seconded By:
John Hirsch, Prince Edward County John Wise, Township of Stone Mills
The Programs and Services Inventory will be the basis for negotiation of agreements and/or Memorandum of Understandings (MOU’s) with our municipal partners. The attached document is intended to be the starting point and is expected to evolve as we discuss, update, and renegotiate existing and future agreements.
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Quinte Conservation looks forward to working with all our municipal partners to ensure that the changes to the Conservation Authorities Act are implemented with as little disruption as possible to our operations and to our watershed residents. I am available to attend a meeting at your office/council to discuss the programs and services inventory, or to answer any questions you may have. We have included a recommended resolution to be considered by your municipal council. Sincerely,
Bradley A. McNevin Chief Administrative Officer (613) 968-3434 or (613) 354-3312 ext. 103 bmcnevin@quinteconservation.ca cc. -
Mr. Norm Roberts
Quinte Conservation Authority Inventory of Programs and Services Program Area
Program/Service Description and Subservices
February 17, 2022 Category (1) Mandatory, (2) Municipal, (3) Other
Category Rationale
Program Cost Estimate ($)
Funding mechanism and percentage of costs
Natural Hazard Management Program Program Description: Conservation Authorities (CAs) are the lead provincial agencies on Natural Hazard issues. The goal is to protect life and property from flooding and erosion. This watershed-wide, comprehensive program includes development applications and permits, municipal plan input and review, environmental planning and policy, flood forecast and warning, flood and erosion control infrastructure, technical studies, ice management, education, and public awareness. Section 28.1 Reviewing and processing permit applications, associated technical reports, site inspections, communication with 1 CAA s.21.1; Permit applicants, agents, and consultants and legal costs associated with violations and court proceedings. Reg.686/21 s. 8 Administration Enforcement Under Part VII of the Conservation Authorities Act – enforcement and compliance to Part VI Section 28 permits 1 CAA s.21.1, s.28 Environmental and Compliance Planning and Municipal Plan Technical information and advice to municipalities on circulated municipal land use planning applications (Official Plan 1 CAA s.21.1; Regulations Municipal Levy – Input and and Zoning By-law Amendments, Subdivisions, Consents, Minor Variances). Input to municipal land-use planning Reg.686/21 s.6, $573,708 64.4 % Review documents (OP, Comprehensive ZB, Secondary plans) related to natural hazards, on behalf of Ministry of Northern s.7 Development, Mines, Natural Resources and Forestry (MNMNRF), delegated to CAs (1983). Input to the review and Self-Generated – approval processes under other applicable law, with comments principally related to natural hazards, wetlands, 29.6 % watercourses, and Sec. 28 permit requirements. Plan Review Not Technical information and advice to municipalities on circulated municipal land use planning applications (Official Plan 2 CAA s.21.1.1 Provincial – 5.9 %, Related to and Zoning By-law Amendments, Subdivisions, Consents, Minor Variances). Quinte Conservation incorporates natural Natural Hazards heritage information particularly around wetlands and stream corridors to develop planning and regulatory strategies (i.e., to mitigate downstream natural hazards. stormwater, hydro-g) Flood Daily data collection and monitoring of weather forecasts, provincial and local water level forecasts, watershed 1 CAA s.21.1 Forecasting and conditions, snow surveys, flood event forecasting, flood warning, communications and response and equipment Municipal Levy – Warning maintenance. Regular meetings with municipal flood emergency coordinating staff. 68.2 %, Flood and Water and erosion control infrastructure and low flow augmentation. Includes all 43 water management structures 1 CAA s.21.1 $1,132,078 Self-Generated – Erosion Control (flood control, weirs, erosion control, low flow augmentation structures, etc.) that are annually inspected, and routine 24.3% Infrastructure maintenance work completed. Operation and Requirement under new regulation - Update asset management plan for these structures. In the future will have costs Provincial – 7.5 %, Management associated with the Capital Asset Management Plan for Water Control Infrastructure. Water Management Low water Conditions monitoring and analysis. Technical and administrative support to the Water Response Team representing 1 CAA s.21.1 response major water users and decision makers, who recommend drought response actions. Flood and Erosion Control Infrastructure Major Maintenance Technical Studies and Policy Review
1
CAA s.21.1
2022 Budget $453,875 (varies year to year)
Provincial WECI – 50 %; Special Benefitting Municipal Levy –50%
Studies and projects to inform natural hazards management programs including floodplain management, watershed hydrology, regulations areas mapping update, flood forecasting system assessment, floodplain policy, Lake Ontario shoreline management. These projects often last one to two years and are distributed over time as human resources and funding is available.
1
CAA s.21.1
2022 Budget - Special Benefiting $749,000 Municipal Levy –25% (varies year to year) Special grant funding when available (i.e., NDMP) – 75%
1
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Major maintenance on flood and erosion control structures as required. Projects are dependent on Water and Erosion Control Infrastructure (WECI) funding from the province and support from our municipal partners.
Program Area
Program/Service Description and Subservices
Category (1) Mandatory, (2) Municipal, (3) Other
Category Rationale
Program Cost Estimate ($)
Funding mechanism and percentage of costs
Water Quality & Quantity Monitoring Program Description: Quinte Conservation, in partnership with Ministry of Environment, Climate Change and Parks (MECP), has established long term sites to monitor surface and ground water conditions as well as an investment into long-term monitoring of climate change trends. Quinte Conservation, in partnership with community organizations, municipalities, and federal and provincial agencies has established sites to monitor surface water quality and quantity as well as many other parameters to support a healthy ecosystem. Provincial Program Provincial Water A long-standing (50+ year) CA/MECP partnership for stream water quality monitoring at 28 sites. Quinte Conservation 1 Reg.686/21 Quality staff take water samples and MECP does lab analysis and data management. Information is used for watershed report s.12 (1) 2 Monitoring cards and stewardship project prioritization. Network (PWQMN) Provincial A long-standing CA/MECP partnership for groundwater level and quality monitoring at 30 stations. Costs include 1 Reg.686/21 Groundwater equipment, data collection, analysis, data management and reporting. MECP funded network installation and continues s.12 (1) 1 Monitoring to fund equipment replacements. Data collected supports flood forecast and warning, low water response, and water Municipal Levy – Network quality monitoring. 64.4%, (PGMN) $170,357 Local Initiatives Integrated Climate monitoring at 5 locations (Price Conservation Area – Skootamatta River also a Provincially Significant Station – 1 Reg.686/21 Self-Generated – Water and Reference site for province; Macaulay Mountain Conservation Area – PEC station; Potters Creek Conservation Area – s.1 (3) 1 iv 29.6% Climate Station Environment Canada significant site; Cleveland Road Property – Moira River watershed; Tyendinaga Township at Shannon Road Property – Salmon River; Portland Conservation Area – Napanee River watershed) for groundwater, soil, Provincial – 5.97%, water quality, snow monitoring and meteorological parameters. Data collected support flood forecast and warning, low water response, water quality monitoring and several external partners including MECP and academic institutions for climate change impacts. Surface Water Surface water quality monitoring at 322 baseflow sites, 9 Long-term Monitoring Open water sites, 4 tributary sites (in 1 Reg.686/21 – Quality addition to PWQMN), Lake Ontario nearshore water monitoring at area beaches, coastal wetland monitoring of Bay of s.1.2, s.3, s.7, Monitoring Quinte Area of Concern, benthic monitoring at 48 OBBN sites across the watersheds. Costs include sampling, analysis, s.8, s.9, s.10, Program and reporting. s.12, s.13 Requested Partner Projects Partners provide funding to Quinte Conservation to conduct fisheries assessments, wetland health assessments and 3 CAA s.21.1.2 2022 Budget - Self-Generated or research on their behalf. This includes habitat compensation assessments and other related research. This is a $310,220 Partner Funded component of the CA Act review and relates directly to hazards, protection of headwater features, habitat, and (varies year to 100% ecosystem health. Past examples include OPG – Big Island; Bay of Quinte Area of Concern Research; Ducks Unlimited year) Fisheries Assessment at Clarke Island; etc. Drinking Water Source Protection Program Description: The protection of municipal drinking water supplies in the Quinte Conservation region through the development and implementation of the Source Protection Plans. Drinking Water Source Protection Area/Region, technical support, Source Protections Committee support, Source Protection Authority 1 Clean Water Source reports and meetings. Activities required by the Clean Water Act and regulations. Act Protection Program (DWSP) Reg.686/21 s.3 DWSP Risk 2 CAA s.21.1.1 Carrying out Part IV duties of the Clean Water Act on behalf of municipalities through service agreements. Management Carrying out policy G-1-E&F: Education and Outreach responsibilities on behalf of municipalities through service Official Services agreements. including Education and Outreach
$225,538
Provincial Transfer Payment – 100 %
$12,000 (1 year of new agreement)
Municipal Benefitting – 100 %
st
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2
Program Area
Program/Service Description and Subservices
Category (1) Mandatory, (2) Municipal, (3) Other
Category Rationale
Program Cost Estimate ($)
Funding mechanism and percentage of costs
Core Watershed-based Resource Management Strategy Program Description: The purpose of a watershed plan is to understand the current conditions of the watershed, and identify measures to protect, enhance, and restore the health of the watershed. Watershed strategies provide a management framework to provide recommendations which consists of goals, objectives, indicators, and management recommendations. This addresses existing issues in the watershed and mitigate impacts from potential future land uses, while recommending appropriate actions to protect, enhance, and restore the watershed. New Strategy New Project: Collate/compile existing resource management plans, watershed plans, studies, and data. Strategy 1 Reg.686/21 TO BE Municipal Levy – Development development, implementation, and annual reporting. This is a one-year project which builds on the previous s.12 (1) 3 DETERMINED 100 % Watershed Management Strategies. Conservation Authority Lands and Conservation Areas Program Description: Quinte Conservation owns 30,000 acres of land which includes conservation areas, management areas, conservation forests, farmland and flood control structures and surrounding land. Quinte Conservation property is essential to watershed management, environmental protection, helps implement the Watershed Management Strategy and provides areas for passive recreation. Section 29 Conservation areas regulation enforcement and compliance. 1 CAA s.29 Minister’s regulation for Conservation Areas QC forests and Management and maintenance of CA owned lands. Includes forest management, signage, gates, passive recreation, 1 CAA s.21.1 Conservation Municipal Levy – management stewardship, restoration, ecological monitoring, carrying costs such as taxes and insurance. Health and Safety, FSC Land Management 50.4%, areas (not Certification and ensuring compliance with standards. $309,939 Conservation Self-Generated – Areas) 49.6% Conservation Management and maintenance of 12 conservation areas and over 70 kilometers of recreational trails. Includes passive 1 CAA s.21.1 Areas recreation, risk management program, hazard tree management, gates, fencing, signage, brochures, communications, pedestrian bridges, trails, parking lots, pavilions, roadways, stewardship, restoration, ecological monitoring, carrying costs such as taxes and insurance. Conservation Major maintenance and capital improvements to support public access, safety, and environmental protection such as 1 CAA s.21.1 Area Major pedestrian bridges, boardwalks, trails. Maintenance Non-Passive Recreation Depot Lakes Operate a campground and associated facilities at the Depot Lakes Conservation Area that provides seasonal and 3 N/A $50,600 Self-Generated – Campground interior camping. 100% Green Energy McLeod Dam Operate a hydro facility and associated infrastructure at an existing water control structure within the City of Belleville. 3 Climate Change $450,000 Self-Generated – Hydro Facility McLeod Dam has an FIT contract until 2028. Adaptation 100% New Inventory of New Project: The land inventory will include the following information: location, date, method and purpose of 1 Reg.686/21 To be Municipal Levy – Conservation acquisition, land use. Project updates as property inventory changes. s.9 (3) determined 100% Authority lands To be completed on or before December 31, 2024, per the requirements of Regulation. New Strategy for CA New Project: A strategy to guide the management and use of CA-owned or controlled properties including guiding 1 Reg. 686/21 To be Municipal Levy – owned or principles, objectives, land use, natural heritage, classifications of lands, mapping, identification of programs and s.9 (1) determined 100% controlled lands services on the lands, public consultation, publish on website. One-year project. This is an updated to previous and conservation area management plans. management To be completed on or before December 31, 2024, per the requirements of Regulation. plans New Land Acquisition New Project: A policy to guide the acquisition and disposition of land to fulfill the objects of the authority. Strategic 1 Reg.686/21 To be Municipal Levy – and Disposition acquisition of environmentally significant properties. To be completed on or before December 31, 2024, per the s.9 (2) vi determined 100% Strategy requirements of Regulation.
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Program Area
Program/Service Description and Subservices
Category (1) Mandatory, (2) Municipal, (3) Other
Category Rationale
Program Cost Estimate ($)
Funding mechanism and percentage of costs
Watershed Stewardship and Restoration (Urban, rural & agricultural) Program Description: The stewardship and restoration program have some key components: one-on-one technical assistant to watershed landowners, connecting landowners with cost-share funding, and the reforestation program. Projects reduce the risk to life and property from natural hazards, protect water quality and quantity, improve forest conditions, increase biodiversity, and make the watersheds more resilient to climate change. Landowner Private Work with property owners to implement Best Management Practices to mitigate flood and erosion hazards, improve 3 Great Lakes Stewardship Services Land/Rural and protect water quality, restore floodplains and river valleys, reduce nutrient contamination, restore, and enhance Water Quality Stewardship wetlands to reduce flooding peaks and augment low flow, management of terrestrial non-native invasive species, Agreement Program protect groundwater, and improve aquatic species at risk habitat. Includes partnership programs with Lower Trent CA. Apply for and manage external funding, promote private land stewardship, outreach, provide technical advice and CAA s.21.1.2 Municipal Levy – design assistance, participation on technical working groups, etc. 0 %, Tree Planting Forestry services including initial site visit to determine if landowners would qualify for a large-scale tree planting and 3 CAA s.21.1.2 Self-Generated – and Forestry then pass them onto the 50-Million Tree Program local delivery agent. Private woodlot stewardship, technical $135,878 100 % Services assistance, link to funding programs to maintain form and function of watershed forest cover. Our goal will be to build on this service in partnership with other lead agencies. (This program Education and School programs Curriculum-based education programs for elementary and secondary students. These programs focus on local 3 CAA s.21.1.2 subsidizes other Outreach Services watersheds, ecosystems, and environmental issues. Programs take place at schools (indoors and outdoors), field trips programs within the to conservation areas and community parks and through online learning. Quinte region) Community Education and outreach programs and community events to assist in achieving the objectives of the conservation 3 CAA s.21.1.2 programs and authority. These programs are open to people of all ages. events Community/Watershed Sub watershed Quinte Conservation works with communities to develop and implement sub watershed plans. Plans and initiative 1 CAA s.21.1.2 (varies year to Partner Funded Services Initiatives examples are: East Lake Plan, 14 Island Lake Plan, Stoco Lake Plan, etc. Activities include community engagement and year) and/or Selfobjective setting, supporting protection, enhancement, and restoration activities, and monitoring and evaluating Generated – 100 % actions. Enabling Services: Program Description: Key assistance provided to all departments of the conservation authority, board of directors, member municipalities and the general public to enable Quinte Conservation to operate in an accountable, efficient and effective manner. Corporate Services
Administration, Finance, HR
Financial Services Legal Expenses Governance Administration Buildings
General Communications
Administrative, human resources, operating and capital costs which are not directly related to the delivery of any specific program or service, but are the overhead and support costs of a conservation authority. Includes health and safety program, overseeing programs and policies. Annual budget, accounts payable/receivable, payroll, financial analysis, financial audit, administration of reserves and investments, financial reports for funding agencies, preparing, and submitting reports to CRA, benefits program admin. Costs related to agreements/contracts, administrative by-law updates Supporting CA Boards, Advisory Committees, Office of CEO/CAO/GM and Senior Management. Office buildings and workshop used to support Quinte Conservation staff, programs, and services. Includes utilities, routine and major maintenance, property taxes. In the future will have costs associated with the Capital Asset Management Plan.
1
Informing public of Quinte Conservation programs and projects through media, open houses, public meetings, website administration, responding to inquiries from the public, crisis communications.
1
CAA s.20
1
CAA s.20
1 1 1
CAA s.20 CAA Part IV CAA s.20
$151,825
$219,679
Enabling Service
Communications
$141,320 Promoting public awareness of natural hazards including flooding, drought, and erosion. Attending public events, supplying materials. Social media services. Media relations. Educate elementary school students and the public about the danger of floodwaters, dangers of dams, etc.
1
CAA s.21.1(2)
Municipal Levy – 63%, Self-Generated – 36.4% Provincial – 1.5% Municipal Levy – 62.1%, Self-Generated – 36.4% Provincial – 1.5%
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Natural Hazards, Outreach and Education
Municipal Levy 62.1%, Self-Generated – 36.4% Provincial – 1.5%
Program Area
Program/Service Description and Subservices
GIS/IT/IM
Information Technology Management/ GIS Information Management
Data management, records retention. Development and use of systems to collect and store data and to provide spatial geographical representations of data. In the future will have costs associated with the Capital Asset Management Plan.
Data collection, mapping, data sets, watershed photography. Development and use of systems to collect and store data and to provide spatial geographical representations of data. This includes our geographical information systems and support.
1
CAA s.21.1
$179,398
Vehicle and Equipment
A fleet of vehicles and equipment to support the work of Quinte Conservation, including capital purchases, fuel, licenses, repairs, and maintenance. Programs and projects are charged for the use of the vehicles and equipment.
1
CAA s.20
$116,234
Fleet and Equipment
Category (1) Mandatory, (2) Municipal, (3) Other 1
Category Rationale
Program Cost Estimate ($)
CAA s.20 $130,672
Funding mechanism and percentage of costs Municipal Levy – 64.4% Self-Generated – 35.6% Municipal Levy – 64.4%, Self-Generated – 35.6% Municipal Levy – 13% Self-Generated - 87%
Appendix 1
- All of the financial information provided is based on estimates, including the percentage of the total annual fund contributions of the various funding providers
- Under O. Reg. 687/21 Section 6. (2)(c)(i)(D) if the authority is of the opinion that the average annual cost determined under sub-subclause (A) or (B) does not reflect the average annual cost to provide the program or service in the future, adjust the average annual cost and provide an explanation for this adjustment The costs associated with each program and service are estimated based on the 2022 approved budget for Quinte Conservation. A five-year estimate is not reflective of current and future costs. The costs for programs and services increase annually due to increases in wages and benefits and the increased operational costs due to inflation. As well program operations are often modified based on best management practices.
- The financial information included in the tables are associated with operational costs only. Capital asset management for water control structures is found under the current plan (attached/or a link). Quinte Conservation is in the process of developing a Capital Asset Management Plan including all aspects of our operation (Water Control Structures, Buildings, Lands, Employees, etc.) to be presented for board approval by 2024.
Appendix 2 Category 3 Summary Information For existing Category 3 programs and services, there are some programs and services financed through Quinte Conservation Authority partner municipality and agreements will be negotiated. For future Category 3 programs and services, the potential exists to seek funding for projects from municipal partners. Future projects that are beneficial to the watershed as a whole or that are benefitting to a particular municipality are variable and generally dependent on other funding sources and their funding criteria. Quinte Conservation will continue to actively search for alternate funding for beneficial watershed and research projects. Quinte Conservation intends to enter into cost apportioning agreements with municipalities as projects are developed and executed, when necessary.
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Appendix 3 Category 2 Summary Information New or Existing
Category 2 Service
Existing
Plan Review Not Related to Natural Hazards
Existing
DWSP Risk Management Official and DWSP Education and Outreach
Existing
Non-QC Owned Flood and Erosion Control Infrastructure Operation and Management (Skootamatta Lake Dam)
Participating Municipalities Addington Highlands Centre Hastings Deseronto Town of Greater Napanee Madoc Township Marmora and Lake Prince Edward County Quinte West South Frontenac Stirling and Rawdon Tudor and Cashel Tweed Tyendinaga Township City of Belleville (agreement not signed) Stone Mills (agreement not signed) Central Frontenac (agreement not signed) Loyalist – very small area within watershed (agreement not signed) North Frontenac – very small area within watershed (agreement not signed) Town of Greater Napanee Centre Hastings Prince Edward County Tweed City of Belleville Madoc Township (?) Deseronto (?) Marmora and Lake (?) N/A
Date of agreement (Most recent version) 2019
2021
Agreement with MNDMNRF for funding, signed annually since 2019
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To: Committee of the Whole Prepared by: Office of the Clerk Date of Meeting: March 8, 2022 Subject:
Lifting of State of Emergency – Changes to Procedural By-law and Conduct of Meetings
Summary This report is seeking Council direction on changes to the Procedural By-law 2017-76 as amended, given the State of Emergency that has been in place since April 2020 is now lifted.
Recommendation That Council direct staff to prepare an amendment to the Procedural By-law 2017-76, that confirms the electronic participation of Council and Committees of council to ensure quorum is met now that a state of emergency no longer exists; and That Council provide direction to staff to continue with electronic participation as the primary form of participation for members of the public and delegations for Council and Committee meetings.
Background In April 2020, Council passed By-law 2020-18 that amended Schedule A of By-law 201776, the Procedural By-law. The amendment to the Procedural By-law was required to ensure the business of the corporation could continue via electronic participation due the COVID-19 pandemic implications. For Council to obtain a “quorum” for meetings and to protect staff and members of Council from meeting in-person, it was necessary to move towards a virtual platform that also allowed for public input and participation. This meant that any Council member joining virtually would therefore count towards obtaining a quorum. By-law 2020-18 provided the following: WHEREAS Bill 187 provided that Section 238 of the Municipal Act, 2001 is amended by adding the following subsections: Electronic participation, emergencies (3.3) The applicable procedure by-law may provide that, during any period where an emergency has been declared to exist in all or part of the municipality under section 4 or 7.0.1 of the www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 86 of 125 Township of South Frontenac Staff Report - Lifting of State of Emergency – Changes to Procedural By-law and Conduct of Meetings
Emergency Management and Civil Protection Act, (a) despite subsection (3.1), a member of a council, of a local board or of a committee of either of them who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and (b) despite subsection (3.2), a member of a council, of a local board or of a committee of either of them can participate electronically in a meeting that is closed to the public. Same, procedure by-law (3.4) A municipality or local board may hold a special meeting to amend an applicable procedure by-law for the purposes of subsection (3.3) during any period where an emergency has been declared to exist in all or part of the municipality under section 4 or 7.0.1 of the Emergency Management and Civil Protection Act and despite subsection (3.1), a member participating electronically in such a special meeting may be counted in determining whether or not a quorum of members is present at any time during the meeting. On March 3, 2022 the state of emergency was ended in South Frontenac. An amendment to the Procedural By-law 2017-76 needs to prepared if Council wishes to continue the ability to have members participate electronically in meetings now that the emergency has ended. The Municipal Act, 2001, gives Council the ability to put in place an amendment to the procedural by-law to put electronic participation in place outside of an emergency. Section 238, 3.3) of the Municipal Act states that the applicable procedure by-law may provide that, (a)
a member of a council, of a local board or of a committee of either of them who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and
(b)
a member of a council, of a local board or of a committee of either of them can participate electronically in a meeting that is open or closed to the public. 2020, c. 18, Sched. 12, s. 1 (3).
Discussion/Analysis Electronic Participation - Quorum As in all parts of the world, we were forced to adapt to new technology and new ways to ensure accountability and transparency while at the same time continue with a business-asusual approach and have had to be flexible in adapting to provincial regulations and public health guidelines. As Council is aware, effective March 1, 2022, the Province of Ontario made significant changes to public health and workplace safety measures including lifting capacity limits in all indoor public settings and proof of vaccination requirements. However, other protection
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Page 87 of 125 Township of South Frontenac Staff Report - Lifting of State of Emergency – Changes to Procedural By-law and Conduct of Meetings
measures such as mask/face coverings requirements and passive screening remains in place. While South Frontenac Council continued for the most part to conduct most of the Council and Committee of the Whole meetings in person, there have been times where members of Council have participated electronically and relied on the electronic participation provision to determine quorum. Now that the emergency is no longer in effect, under the current procedural by-law electronic participation would not count towards determine whether or not a quorum of members is present. Staff are of the opinion that there is a benefit to amending the procedural by-law to allow for electronic participation outside of a declared emergency. While restrictions are lifting and Council has primarily met in person, amending the procedural by-law to permit electronic participation on a go forward basis allows for more flexibility to continue Council’s business should circumstances change locally with the pandemic. Such an amendment would allow for continuance of Council business without the need to declare a state of emergency. Staff are looking for Council’s direction on preparing a by-law that would allow for the option to continue electronic participation. Public Participation Since April 2020, the public were restricted from attending meetings in-person and were encouraged to register as an attendee to join a meeting. To maintain physical distancing, the traditional set up of the Council Chambers and the “sharing’ of tables and seating capacity has impacted the available space for members of the public to attend in-person when and if changes are made. It is recognized that streaming township meetings to Facebook has seen an increase in “viewers” and/or interest in local government and has also provided an opportunity to be somewhat connected to township matters by residents. For public meetings on Planning Act application, electronic participation has been well received by most applicants and members of the public. Electronic participation in virtual meetings has allowed residents who reside outside the Township to participate in meetings without the need for travel. It is anticipated now that the convenience of electronic participation has been established for Council meetings, there will be a public interest in continuing with this format of meeting. That said, there may be some local residents who may find in-person attendance would be beneficial due to technology barriers and connectivity challenges that may exist.
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Page 88 of 125 Township of South Frontenac Staff Report - Lifting of State of Emergency – Changes to Procedural By-law and Conduct of Meetings
There is also still some uncertainty as to whether the impact of the pandemic is still a threat and precaution as to how quickly we should transition back to pre-COVID existence, it is recognized that virtual participation has been beneficial. The opportunity to allow in-person attendance at Council meetings must consider the following aspects: •
•
• •
The Council Chambers has a limited floor space. Council members are spaced with one member per table so to allow members to remove their mask during the meeting. In order to make space for the public to attend meetings in-person, the Council tables will need to be brought closer together which would require Council to remain masked for the duration of the meeting. Proof of vaccination is not longer required provincially. Any requirement for showing proof of vaccinations would need to be established locally. Masking continues to be required. As such, any member of the public would be required to be masked for the duration of the meeting.
At this time, staff feel it is appropriate to proceed with caution in lifting safety measures and maintain public participation primarily through virtual meetings. Should an individual need to attend in-person an accommodation can be reviewed by the Clerk. Staff recommend any amendment to the procedural by-law should include provisions that allow for continued virtual meetings for Council and Committee of the Whole meetings including committees and local boards.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): N/A
Notice/Consultation
Emergency Control Group
Attachments none
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Page 89 of 125 Township of South Frontenac Staff Report - Lifting of State of Emergency – Changes to Procedural By-law and Conduct of Meetings
Approvals Submitted By:
Angela Maddocks Clerk Approved By:
Acting Interim Chief Administrative Officer
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To: Council Prepared by: Development Services Department Date of Meeting: March 8, 2022 Subject:
Zoning By-law Amendment Application Z-21-08, William Powis, 2623 Green Bay Road
Summary This report recommends that Council pass a by-law to change the zone on the subject property to permit a second dwelling unit in a detached accessory building.
Recommendation THAT By-law 2022-22 to amend the zoning on the lands at 2623 Green Bay Road, Part 3 on Reference Plan 13R12293, Part of Lot 20, Concession 2, District of Bedford, Township of South Frontenac be passed.
Background Council held a virtual public meeting under the Planning Act on June 8, 2021, on the proposed amendment to Zoning By-law 2003-75. This application is being brought forward to Council for a decision.
Discussion/Analysis Property Description The subject property is 70 hectares (173 acres) in area. The lands consist of forest and open fields. The property is developed with a single detached dwelling, an accessory detached garage and an accessory storage building. The property surrounds the Fish Creek Waste Disposal Site on Green Bay Road. This Township-owned waste disposal site is closed. Summary of Application The proposal is to change the zone on the subject property from Rural (RU) to Rural – Special Provision (RU-66). The rezoning would permit a second dwelling unit in a detached accessory building. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 91 of 125 Township of South Frontenac Staff Report - Z-21-08, William Powis, 2623 Green Bay Road
The approximately 800 square foot second dwelling unit would be located to the east of the existing dwelling, and setback approximately 50 metres south of Green Bay Road. The second dwelling unit would be setback approximately 60 metres from the property line abutting the waste disposal site. The dwelling and the second dwelling unit would share the existing driveway, well and hydro connection. The second dwelling unit would have its own sewage system due to the topography and its location relative to the dwelling’s sewage system. Related Applications The subject property is not subject to any other applications under the Planning Act. Supporting Documentation A D-4 Landfill Impact Assessment (Pinchin Ltd, February 2, 2022) was submitted in support of the rezoning application based on feedback provided by Township staff following the public meeting. The report is Attachment 1. Provincial D-4 Guidelines for Land Use On or Near Landfills and Dumps (April 1994) identify several factors to be considered when a land use is proposed near a non-operating landfill site. The factors are ground and surface water contamination by leachate, surface runoff, ground settlement, visual impact, soil contamination and hazardous waste, and landfill-generated gases. The D-4 Assessment concluded that the closed waste disposal site is unlikely to negatively impact the proposed second dwelling unit based on an evaluation of the factors listed above, the geology and topography of the area, and the 2016 Annual Report for the waste disposal site (Cambium Inc., April 24, 2017). Of note: • the cover on the waste disposal site is reported to be in good condition, • no adverse effects from landfill gas are expected, • surface water and groundwater flow from the waste disposal site is away from the subject property, • the well is in competent granite and water is found at a depth greater than 60 metres, and • the 2016 Annual Report concluded that no landfill derived impacts were occurring. Cambium Inc. reviewed the D-4 Assessment on behalf of the Township, and agreed with the assessment and interpretation provided.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 92 of 125 Township of South Frontenac Staff Report - Z-21-08, William Powis, 2623 Green Bay Road
Department and Agency Comments Public Services has no objection to the application since the proposal was supported by a satisfactory D-4 Assessment. Building Services has no objection to the application as presented and will review the detailed building and sewage system plans through the Building Permit process, should the application be approved. Public Comments A virtual public meeting was held under the Planning Act on June 8, 2021. Prior to the public meeting, Michael Dobmeier (61 Buckert Lane) contacted the Township to gain a better understanding of the proposal and the planning policy framework. This individual did not raise concerns with the proposal. No comments were received from members of the public at the meeting. Mayor Vandewal asked whether there would be potential for severance if there are two houses and two septic systems on the property. Staff response – The dwelling and the second dwelling unit will share a driveway, well and hydro connection. They would have separate sewage systems because the topography of the property makes it impractical to share a sewage system. It may not be practical to separate these dwellings by consent given the shared servicing. The property is large enough to accommodate multiple new lots. Any future application for a severance to separate the two residences, or for new lot creation, would need to be considered on its merits and the policy framework (e.g. minimum lot area and lot frontage, separation of servicing, further study due to proximity to waste disposal site, minimum distance separation from livestock facilities). Planning Analysis The proposed rezoning was assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. Waste Disposal Site Area of Influence The property surrounds a closed Township-owned waste disposal site on three sides.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 93 of 125 Township of South Frontenac Staff Report - Z-21-08, William Powis, 2623 Green Bay Road
The Township Official Plan states no development shall be permitted within 500 metres of the fill area of a sanitary landfill unless a study has been completed to the satisfaction of the Township indicating that the landfill operation, including any groundwater contamination, will not have an adverse impact on the proposed development. The D-4 Landfill Impact Assessment (Pinchin Ltd, February 2, 2022) concluded that the closed waste disposal site is unlikely to negatively impact the proposed second dwelling unit. The Official Plan also states that no development shall be permitted within 30 metres of the fill area of a sanitary landfill operation. This is consistent with the D-4 Guidelines. This prohibition is echoed in the Zoning By-law. The proposed second dwelling unit would be more than 60 metres from the shared property line with the landfill. The proposal satisfies the Official Plan policies on development near waste disposal sites. Rural Residential Uses The subject property is zoned Rural (RU). The RU zone permits one dwelling per property. The Planning Act was amended in September 2019 by Bill 108 to permit additional residential units on a property which contains a detached house, semi-detached house or rowhouse. Two additional residential units may be permitted within these structures, and an additional residential unit may be permitted in a building or structure ancillary to the house on the same property. This amendment to the Planning Act, once implemented in an official plan and zoning by-law, supports the accommodation of affordable housing in local municipalities. Section 5.6.2 of the County of Frontenac Official Plan requires the Township Official Plan to permit additional residential units. While required to permit additional units, the Township retains control over the location, access and servicing required for these units. The Township Official Plan does not provide specific direction on how many dwellings or dwelling units may be permitted on a property. In this situation, one must look to the Planning Act and the Provincial Policy Statement for direction. As indicated above, the accommodation of affordable housing through additional residential units is required under the provisions of the Planning Act. It is noted that a second dwelling unit in an accessory building referenced in Zoning By-law No. 2003-75 is comparable to an additional residential unit in an ancillary building referred to in the Planning Act. In the absence of Official Plan policies, the Township looks to the information published by the Province in the Second Unit Info Sheet (Ministry of Municipal Affairs, Spring 2017) and to recent amendments to the Planning Act. The Info Sheet describes what an additional www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 94 of 125 Township of South Frontenac Staff Report - Z-21-08, William Powis, 2623 Green Bay Road
residential unit is, and provides considerations for where it may be appropriate to permit these units. These considerations include locations on roads that are maintained yearround and accessible by Emergency Services, as well as demonstrating that on-site water and sewage services have sufficient capacity for the additional dwelling unit(s). The proposal meets or will meet the intent of the above considerations. The second dwelling unit will be established in close proximity to the single detached dwelling and would share the existing driveway, well and hydro connection. The driveway is accessed from a public road that is maintained year-round. The second dwelling unit would have its own sewage system due to the topography and its location relative to the dwelling’s sewage system. Regarding on-site water services, the Provincial Guideline D-5-5 Private Wells: Water Supply Assessment explains how to calculate the minimum pumping test rate and well yield required for a particular development based on a peak demand rate for each person and the likely number of persons (based on number of bedrooms plus one) per well. The Owner provided a copy of the well record that recommends a pumping rate of 20 gallons per minute (90 litres per minute). This pumping rate was greater than that required by the guidelines (i.e. 15 litres per minute based on 3.75 litres per minute per person multiplied by 4), which suggests that the existing well can produce an adequate volume of water for both the primary dwelling and the second dwelling unit. Drinking water quality (potable water) will need to be confirmed as part of the required permit under the Ontario Building Code. Any water quality concerns can generally be addressed through the installation of an appropriate water treatment unit. A sewage system(s) that complies with the Ontario Building Code will be required to service the second dwelling unit. It is acknowledged due to topography that the second dwelling unit will be separate from the sewage system that services the existing single detached dwelling on the property. The proposed zoning by-law amendment would help the Township to achieve its goal to encourage residential development which is affordable, of high quality and capable of meeting the changing and diverse needs of the rural community. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property.
Financial Implications Not applicable. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 95 of 125 Township of South Frontenac Staff Report - Z-21-08, William Powis, 2623 Green Bay Road
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): N/A
Notice/Consultation Council held a virtual public meeting under the Planning Act on June 8, 2021. Members of the public who spoke at the public meeting or provided written submissions were notified by e-mail that the application would be brought forward to Council for a decision when the meeting agenda was posted on Civic Web.
Attachments
- D-4 Landfill Impact Assessment (Pinchin Ltd., February 2, 2022)
- By-law 2022-22
Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted & Approved By:
Claire Dodds, MCIP, RPP, Director of Development Services and Acting Interim Chief Administrative Officer
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2623 Green Bay Road, Tichborne – Water supply well (A280597)
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-22 BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM RURAL (RU) TO RURAL – SPECIAL PROVISION (RU-66) ON LANDS DESCRIBED AS 2623 GREEN BAY ROAD, PART 3 ON REFERENCE PLAN 13R12293, PART OF LOT 20, CONCESSION 2, DISTRICT OF BEDFORD: POWIS WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; AND that there be no further notice pursuant to Section 34 (17) of the Planning Act; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.
THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) to Rural – Special Provision (RU-66) for the lands shown on Schedule “1”.
THAT Zoning By-law number 2003-75 as amended is hereby further amended by adding a new section RU-66 (2623 Green Bay Road, Part 3 on Reference Plan 13R12293, Part of Lot 20, Concession 2, District of Bedford – Powis) immediately after the last Rural – Special Provision section to read as follows: RU-66 (2623 Green Bay Road, Part 3 on Reference Plan 13R12293, Part of Lot 20, Concession 2, District of Bedford – Powis) Notwithstanding the provisions of Section 7 or any other provision of this By-law to the contrary, on the lands zoned Special Rural (RU-66), the following provisions apply: • •
•
•
A second dwelling unit in an accessory building shall be permitted. A second dwelling unit shall mean an accessory building which contains one or more habitable rooms designed and occupied as an independent dwelling in which living, kitchen, and bathroom facilities are provided, and which is located on the same lot as a single detached dwelling. An single detached dwelling and a second dwelling unit shall be established in close proximity to each other and shall be accessed by a shared driveway and be serviced by a shared sewage system and/or well. A second dwelling unit shall be setback a minimum of 60 Metres (197 ft.) from the property line abutting the Fish Creek Waste Disposal Site.
All other provisions of this by-law shall apply. 3.
THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Dated at the Township of South Frontenac this 8th day of March, 2022. Read a first and second time this 8th day of March, 2022.
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Read a third time and finally passed this 8th day of March, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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Schedule 1 This is Schedule “1” to By-law No. 2022- 22.
Passed this 8th day of March, 2022
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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To: Committee of the Whole Prepared by: Public Services Deparment Date of Meeting: March 8, 2022 Subject: Tender # PS-2022-08 – Buck Bay Road Bridge Replacement
Summary This report provides background on the budget and award of contract for the Buck Bay Road Bridge Replacement (20-R01) located 200m north of Westport Road.
Recommendation This report is for information only.
Background In February of this year Council approved its 2022 Operating and Capital budgets which included the replacement of the Buck Bay Road Bridge containing bridge widening and a new guide rail system. The Buck Bay Road Bridge replacement is a Schedule “A” project under the Municipal Class Environmental Assessment process and is otherwise considered pre-approved under the provisions of the Ontario Environmental Assessment Act. The design for this project was finalized in 2021 and involves some unique construction challenges that include: limited staging areas, proximity to wetlands, environmental protection, structural piling systems, dewatering and the requirement for road closure during construction. Environmental screening was also carried out at the crossing to prescribe appropriate measures within the contract to address potential for sensitive plant, fish and wildlife species. Traffic volumes at the crossing are in the order of 890 vehicles per day. On January 26th, 2022, the Township released tenders for the project on Biddingo and advertised on the Township’s website. On February 16th, 2022, the tender closed with a total of nine (9) tender submissions received.
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Page 116 of 125 Township of South Frontenac Staff Report - Tender # PS-2022-08 – Buck Bay Road Bridge Replacement
The final results of the tender bids were as follows:
Bonnechere Excavating Inc.
Total (Inc. Non-Refundable HST) $872,281.63
Clearwater Structures Inc.
$925,257.89
Coco Paving Inc. Dalcon Constructors Ltd. GMP Contracting Louis W. Bray Construction Ltd. R. W. Tomlinson Ltd. Urban Link Civil Ltd. Willis Kerr Contracting Ltd.
$677,176.17 $790,675.20 $881,602.22 $909,033.27 $803,186.59 $757,094.40 $603,843.84
Supplier
All of the tenders were subsequently found to be complete and in compliance with the requirements of the procurement bylaw. Two (2) of the bids had mathematical errors that were subsequently identified and corrected.
Discussion/Analysis HP Engineering Inc. has completed a detailed review of the bid from Willis Kerr Contracting Ltd. and has found the bid to be balanced. HP Engineering has also confirmed that they have worked directly with Willis Kerr Contracting on successful bridge projects in the County of Peterborough, County of Northumberland and Township of Leeds and Thousand Islands. The Buck Bay Road Bridge replacement project is located approximately 200m north of Westport Road and the project will necessitate a road closure and detour to expedite the work. The replacement crossing will involve a new concrete structure with a 7m wide bridge deck with a clear span of 7.2m over the water crossing. New cast in place footings will be constructed outside of the water limits and will be supported by deep helical piling systems. In water work on the structure will be restricted to no earlier than July 15th, 2022 and the works will extend to September 16th, 2022. The Township has notified the Tri-Board of the pending detour and will be working closely with the Contractor to see that impacts on school transportation are minimized. This project has been awarded to Willis Kerr Contracting Ltd. under Delegated Authority of the procurement bylaw.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 117 of 125 Township of South Frontenac Staff Report - Tender # PS-2022-08 – Buck Bay Road Bridge Replacement
Financial Implications The 2022 Budget allowance for the overall project is $818,900 based on the original scope (see attached capital detail sheet). This project is funded by $247,302 in Federal Gas Tax and $571,598 from the Asset Investment Reserve. A detailed breakdown of the revised project budget is provided below:
ACTIVITY
COST ($)
a) Engineering/Tender Preparations/Permits b) Willis Kerr Contracting Ltd. (low bid Net HST) c) Inspection / Contract Administration / Quality Assurance Testing / As-built Drawings
$7,644.21 $603,843.84 $36,700.00
Subtotal
$648,188.05
Contingency Allowance - 10% of the items b) and c) only
$64,055.00
Revised Project Budget (Inc. Non-Refundable HST)
$712,243.05
Approved Budget (2021/2022)
$818,900.00
Estimated Surplus
$106,656.95
Note all costs include Non Recoverable HST
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable): N/A
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 118 of 125 Township of South Frontenac Staff Report - Tender # PS-2022-08 – Buck Bay Road Bridge Replacement
Notice/Consultation • • • • •
Chief Administrative Officer Director of Corporate Services & Treasurer Construction and Technical Services Technologist HP Engineering Inc. Tri Board – School Transportation
Attachments
- Buck Bay Bridge 2022 Capital Detail Sheet
- Detour Plan – HP Engineering Inc.
Approvals Submitted By:
W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure
Approved By:
Louise Fragnito, CPA, CGA Interim Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Page 121 of 125 Development Services 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 2224
Dear Sewage System Installer, We would like to invite you to attend our 2022 sewage system seminar, which will be held on: •
Thursday, March 24, 2022 – 1pm to 4pm – Sydenham Library community room, 4412 Wheatley Street, Sydenham
•
Thursday, March 31, 2022 – 1pm to 4pm – Kennebec Community Hall, 5998 Arden Road, Arden
Attendance at the Sydenham seminar will be capped at 35 as it is a smaller space. There is no charge to attend, and coffee and donuts will be provided. We will be following the Township COVID policies for each location (i.e. mandatory masking). If these policies change between now and the date of the event, we will let you know. Topics of discussion to include: • • • •
2021 year in review 2022 changes, improvements to process Our revised permit application An upcoming Code change that will affect installers
If you are interested in attending, please email Matt Doyle at mdoyle@southfrontenac.net.
Matthew Doyle, Part 8 On-site Sewage Systems Specialist Township of South Frontenac p: +613-376-3027 ext. 2237 e: mdoyle@southfrontenac.net a: 4432 George St., Box 100, Sydenham, ON www.southfrontenac.net
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive Rural Leader.
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Mayor& Council,
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Page 123 of 125 Ministry of Northern Development, Mines, Natural Resources and Forestry
Ministère du Développement du Nord, des Mines, des Richesses naturelles et des Forêts
Policy Division
Division de la politique
Director’s Office Crown Forests and Lands Policy Branch 70 Foster Drive, 3rd Floor Sault Ste. Marie, ON P6A 6V5
Bureau du directeur Direction des politiques relatives aux forêts et aux terres de la Couronne 70, rue Foster, 3e étage Sault Sainte Marie, ON P6A 6V5
March 03, 2022 Re: Seeking input about the use of floating accommodations on waterways over Ontario’s public lands Greetings, The Ministry of Northern Development, Mines, Natural Resources and Forestry (NDMNRF) would like to make you aware of a Bulletin recently posted to the Environmental Registry of Ontario [https://ero.ontario.ca/notice/019-5119]. We are seeking to engage municipalities on potential ideas and approaches to manage “camping” and the use of floating accommodations on waterways over Ontario’s public lands. The ministry is seeing increased interest in the use of waterways by various types of vessels (i.e., watercrafts equipped for overnight accommodation). In some cases, the ministry has heard concerns relating to vessels that are primarily designed for accommodation and not navigation. We are seeking input from the public, Indigenous communities, and municipal associations, and various stakeholders including your organization by April 19, 2022. Input from this process will inform consideration of potential future changes intended to address growing concerns around the impacts of this activity on Ontario waterways and those who use them. Please note, no regulatory changes are being proposed at this time. Any regulatory or policy changes that may be considered in the future would be posted on the Environmental Registry for consultation purposes. If you have any questions, please reach out to Julie Reeder, Sr. Program Advisor, Crown Lands Policy Section at Julie.reeder@ontario.ca. Sincerely, Peter D. Henry, R.P.F. Director Crown Forests and Lands Policy Branch
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Pauline Desroches, Manager, Crown Lands Policy Section Julie Reeder, Sr. Program Advisor, Crown Lands Policy Section
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-23 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON MARCH 8, 2022 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.
The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on March 8, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held March 8, 2022 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on March 8, 2022 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Read a first and second time this 8 day of March, 2022. Read a third time and finally passed this 8 day of March, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
