Body: Council Type: Minutes Meeting: Regular Date: February 1, 2011 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council
February 1st, 2011
Meeting No.5 Time: 7:00 p.m. Location: Sydenham Present:
Mayor, Councillors,
Gary Davison John McDougaIl Allan McPhaiI Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Absent:
Deputy Mayor Tinlin
Staff:
Wayne Orr, Clerk-Administrator; Angela Maddocks, Confidential
Secretary, Mark Segsworth, Public Works Manager, Lindsay Mills,
Planning Coordinator 1.
Call to Order
Resolution No. 2011-05-01
Moved by Councillor McPhail
Seconded by Councillor York
THAT the Council meeting of February lst? 2011 be convened at 7:00 p.m. Carried. 2.
Declarations of Pecuniary Interest - nil
Delegations - nil
Public Meeting Resolution No. 2011-05-02
Moved by Councillor York
Seconded by Councillor McPhaiI
THAT a public meeting be held to discuss planning matters related to: . Proposed Zoning By-law Amendment Z-ll/01, Concession VII, Part Lot 6, District of Portland
Carried.
(a) Proposed Zoning By-law Amendment Z-ll/01, Concession VII, Part Lot 6 Lindsay Mills explained that the purpose of the application is to rezone a two acre parcel of land to permit a commercial/mdustrial storage use on the
property in addition to the present commercial car wash operation. The proposal would permit the construction of a 2600 square foot; one storey
building that would accommodate approximately 10 bays for commercial storage and would otherwise not include any office space, washroom or any plumbing. This structure would be located near the south end of the property. He noted that there were no comments from the Health Unit as
there is no plumbing involved in this proposal. He also noted that the Official Plan directs development within the hamlet areas and that is proposal lies within the hamlet of Hartington. He explained that the
applicant could not attend this meeting and requested that there not be any readings of the proposed by-law.
Councillor Stowe referred to the requirement of the berm from the previous site plan and if there will be a deposit requirement to ensure that the applicant follows through. He was concerned that there had not been a deposit required on the original site plan agreement.
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2
February 1st, 2011
Lindsay Mills explained that the storage units would be constructed on the south end of the property and provide’a better visual screen that the benm ever would. He noted that the security requirement will ensure that the
either the building or a berm be constructed before July 30th.
Councillor Vandewal asked if the trees and screening on the north side of the car wash are still required.
Lindsay MiUs stated that the site plan needs to be amended and it is up to Council to make any changes but at this point in time they are still reauired.
With respect to the solar panels located to the north and south of the wash, Lindsay Mills explained that these are an industrial use and there not a requirement for a buffer.
Councillor Vandewal felt that the storage units will address the buffer/berm requirements however he was still concerued about the requirement of the original site plan that have not been addressed.
counciUor Naish inquired about the lighting and if this is something that c-°_uld_be mcorporated mto the site Plan agreement. He also questioned signage restrictions.
Liadsay Mills commented that the Planning Act allows Council to specify that there only be lighting on the north side of the proposed storage units. He also noted that signage is very restrictive.
Councillor McPhail asked about traffic volumes and if there may be a need to require a turning lane. He felt this would be the opportunity for the township to look at this now.
Councillor McDougall stated that he supports the “further requirements” as noted in the planning report.
Mayor Davison felt that the required berm needs to be better defined as it is not currently clear what the expectation is.
Councillor Naish asked about the extra area on the property and was concerned about the outside storage possibilities.
Lindsay MiUs stated that the Official Plan specifies concealed storage. Councillor Robinson noted that Scott Asselstine did assure Council that he will put in seven foot trees.
Linda Stewart asked Council to revisit the vegetation buffer before making any decision. The proposed storage unit will address the berm requirement on the south as long as there is no lighting permitted on the south side of the
building. She noted that she still has an issue with lighting from the car wash shining on her property. She stated that she did not want to live in an
industrial area and felt that due to an increase in traffic that a turning lane should be required.
Barb McLaren referred to the original site plan that had not been followed and felt Council was setting a dangerous precedent and that rules should not be bent for anyone.
There were no other comments from the public.
Councillor Vandewal commented that site plans can change as long as Council approves and felt that the bcrm requirements from the originafsite plan should be followed.
car .
IS
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3
February 1st, 2011 Resolution No. 2011-05-03
Moved by Councillor York
Seconded by Councillor McPhail
^.I^Lan..^portu?nty .ha\mg ,beea Provided to discuss plannmg matters,
that the public meeting be closed.
Carried.
Resolution No. 2011-05-04
Moved by Councillor McPhaiI Seconded by Councillor York
THAT Council receives _the _ Planning Report dated Januaiy 27th, 2011 regarding the proposed Zoning By-law An.endment Z-ll/01; Concession
VII, Part of Lot 6, Portland District.
Carried.
- Approval of Minutes (a)
Council Minutes
Resolution No. 2011-05-05
Moved by Councillor McPhail
Seconded by Councillor York
THAT the Council meeting minutes of January 11th, 2011 be approved. Carried.
(b)
Council Minutes
Councillor Vandewal asked if the CAO has had an opportunity to discuss
with the County staff the Federal Gas Tax funding and the Verona Medical Clinic project.
Wayne Orr noted that he has contacted the County however he does not have any details at this time.
Resolution No. 2011-05-06
Moved by Councillor York
Seconded by Councillor McPhail
THAT the Council meeting minutes of January 18th, 2011 be approved. Carried.
(c)
Committee of the Whole
Councillor York referred to Page 30 of the agenda package, Item #5 - Other Business and noted that with respect to recyclable products he had also referred to shrink wrap. Resolution No. 2011-05-07
Moved by Councillor McPhail
Seconded by Councillor York
THAT the Committee of the Whole meeting minutes of January 25th, 2011 be approved. 6.
Business Arising - nil
Reports Requiring Action
(a)
Accounts
Carried.
Resolution No. 2011-05-08
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT Council approve the payment of the Accounts Payable Voucher tll dated January 27tn, 2011 in the amount of $433,999.30.
Carried.
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4
February 1st, 2011 (b) Livestock Valuations Resolution No. 2011-05-09
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT subject _to the completion of the required affidavit, that Council approves the following livestock valuations: NAME
- John LeHeup
- John LeHeup
AMOUNT
LIVESTOCK
$ 650.00 $ 280.00
One Hereford Cow
One Holstein Steer Calf Carried.
Resolution No. 2011-05-10
Moved by Councillor Robinson
Seconded by Councillor Stowe
THAT Council deny the followiug livestock valuation as there was not a claim made within the required 10 days after the incident occurred:
NAME
AMOUNT LIVESTOCK
Don Ritchie
$0.00
Three Beef Cattle-Loss of Tails Carried.
(c) Report from Anne Levac, Planning Assistant, re: Assumption of Public Roads
Lindsay Mills referred to this report and noted that this road widening was
deeded to the former Township of Storrington as a condition of severance
however the by-law to assume the land was not passed at that time.
(d) Report from Lindsay Mills, Planning Coordinator, re: Zoning By-law Amendment in Part Lot 2, Concession IV, Loughborough District
Lindsay Mills referred to this report which recommended third reading to
the by-law which would approve the rezoning of a 42 acre parcel of land from Rural (RU) to Special Rural Commercial (RC-12) that would permit a professional/business office use. Mr. Mills noted that there were no
objections from the Health Unit and no adverse comments from the public on this proposal. He noted that there could be a requirement of the owner to
help fund the improvements to the Rutledge Road corridor as part of the site plan agreement.
Councillor Vandewal felt this development was an appropriate use for the hamlet area and suggested that the township ask for a cost evaluation to
extend the water system to this development and that it could possibly be a cost sharing arrangement behveen the municipality and the developer. He felt Council needs to look at opportunities such as this development to extend the water system during the planning stages and that in this case it would be a straight forward connection.
Councillor McDougall questioned the water study area.
Lindsay MU1 stated that the water study area covers most of the existing
hamlet
Councillor Vandewal noted that there has been a new water study area
approved recently with enlarges the boarder.
CouuciUor McPhail suggested that it might be prudent to extend the water system past this proposed development and referred to the property owned
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February 1st, 2011
?iLP^^Lrou-!dal_e th?! curreDtlyis used for landscaping sales. He noted that this extension would involve lots of other residential lots.
Coyncillor Vandewal felt that the new subdivision along Rutledge Road and
Sydenhan.Road should also be looked at to detennine costs for extending water service. 8.
By-laws Resolution No. 2011-05-11
Moved by Councillor Robinson
Seconded by Councillor Stowe
THAT the following by-law be given Hrst and second reading: .
By-law 2011-07
Carried.
(a) By-law 2010-58
It was agreed that the third reading should be deferred until au estimate of
costs association with extending water service to this property can be determined.
Resolution No. 2011-05-12
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT By-law 2010-58, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) Zone to Special Rural
Commercial (RC-12), Part Lot 2, Concession IV, District of Loughborough, be read a third time, signed and sealed. (b)
Deferred.
By-law 2011-07 Resolution No. 2011-05-13
Moved by Councillor Stowe
Seconded by Councillor Robinson
THAT By-law 2011-07, being a by-law to assume as common and public highway, certain lands in the Township of South Frontenac, pursuant to Section 31(6) of the Municipal Act, 2001, be read a third time, signed and sealed.
Carried.
Reports for Information
(a) Report from Mark Segsworth, Public Works Manager, re: Waste Recycling Strategy
Mark Segsworth explained that the township receives a subsidy from Waste Diversion Ontario and a requirement of that funding is the development of a waste strategy to maximize waste diversion and to ensure a consistent level of subsidy.
Councillor Vandewal asked if the large metal recycling bins that used to be at Landfill sites are still available could they be placed at a couple of landfill sites during the summer time.
Mark Segsworth noted that there are still recycling bins at some Bedford
Landfill Sites that have been left there for one year to assess the impact of recycling in that district He agreed that this could be looked at.
Bill Robmson stated that no recyclables go into the Portland Landfill site.
Mark Segsworth encouraged both public and Council input on this strategy.
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6
February Ist, 2011
£o!Lnc/n^_st.owe su8§ested a questionnaire be placed on the website for input
from residents.
Mark Segsworth noted that there will be a greater use of the website and also
explained the “South Frontenac Reuses” website where the township" waste strategy plan will be posted.
CounciUor Naish suggested that the research and information that Councillor
York has conducted would be helpful in the development of the~waste diversion strategy.
Mark Segsworth explained that the waste diversion strategy is based on the blue box program. He also noted that the Household Hazardous Waste site should be operational by May 2011. 10. Information Items (a)
^^^^te^ȣ!^aI^^aS!I,i/?-e^?aI7^Treasulr^ S^I?5ui Re8ion Conservation Authority, re: Draft Municipai Levies-2011 CRCA Budget
Wayne Orr referred to the correspondence and the 4.5% increase and the breakdown of the CRCA budget on page 56.
councUlor Stowe asked if there would be any advantage in having CRCA staff a Council meeting to review the draft budget.
Councillor Vandewal noted that while he and Councillor McPhail representatives, the draft budget had already been set before he attended a
are
meeting and he is on the finance committee.
Councillor Robinson noted that the Quinte Conservation budget will be coming shortly.
CouncUlor McDougalI agreed with Councillor Vandewal that the CRCA has
a responsibility to present this budget and explain their programs. Councillor McPhaiI noted that this is still the draft budget which was set last fall, it_is however on the board agenda for approval on February 23rd. He noted that there are not any additional projects in
South Frontenac this year. He commented that some of the other
munkipalities will see increases of closer to 10%. He explained that the CRCA have to manage their assets and have only attempted to do so in the last five years. He stated that they are dealing with aging buildmgs and that the provincial funding for conservation authorities has not changed since 1996.
Councillor Vandewal stated that Steve Knechtel has no problem with coming to Council to review the CRCA budget.
Mayor Davison noted that the Rideau Valley Conservation Authority budget may increase as much as 20%. 11. New Business
(a) Celebrate Canada Program Canadian Heritage Resolution No. 2011-05-14
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT the Council of the Corporation of the Township of South Frontenac
authorizes Wayne Orr, Chief Administrative Officer, to submit a funding
Minutes of Council
7
February 1st, 2011
request to the Department of Canadian Heritage in relation to the Celebrate
Canada Program for organizing activities to celebrate Canada Day festivities;
Carried.
(b) March Meetings
Wayne Orr noted that since eight of the nine Council members as well
as
himself wm^attending the OGRA^OMA Conference from Februa,y 27-
to March_2-She,e will not be a regular Council meeting onMa^P: The
only regular Council meeting will be March 15th with March 8th, March 22nd
and March 29th Committee of the Whole meetings being primarily focused
budget. (c) Library
Wayne Orr discussed with Council the naming of the new library for signage purposes. It was agreed for simplicity purposes, the lettering on the outside of
the building will be simply “public library”. He also provided a brief update on the status of the library project.
Councillor Vaudewal felt this was a good suggestion.
Councillor Stowe asked if there will be a water fountain iu the new library. Council was supportive of “public library” for signage purposes. (d)
Councillor McDougall referred to Craig Bakay’s editorial in the last
Frontenac EMC issue. He offered a humorous rebuttal to Mr. Bakay’s comments.
(e) Councillor Vandewal referred to improving communication with taxpayers
and used the Township of Leeds and Thousand Islands sample of their township news for February.
(f)
Councillor Robinson asked about the status of the bell tower on the old school building in Hartington.
Wayne Orr explained that a structural engineer has confirmed that there is a
potential to repair this in place and that it is safe for continued use by the public.
- Committee Minutes
While it was recognized that Council receives copies of minutes in their
agenda packages for information only, there was discussion as to the process of recommendations made by the various committee. Councillor Vandewal noted the discussions from the South Frontenac
Recreation Committee and the recommendation to pay $50.00 per meeting to members travelling outside of their district to attend these meetings. He felt members should be getting reimbursed for mileage at the very least. Councillor McPhail felt that a recommendation from any committee should
come forward directly from the Committee and not just through the
circulation of the mmutes.
Councillor York felt that any recommendations should be Council’s decision and that everyone should be in agreement. Resolution No. 2011-05-15
Moved by Councillor Stowe
Seconded by Councillor Robinson
on
Minutes of Council
8
February 1st, 2011
THAT Council receives the committee minutes of the various Township . .
Committees of Council as presented at the February 1st, 2011 meeting: Minutes of the Bedford Recreation Committee meeting held January 6th, 2011
^!l^e^-°Lt?L^outh FroDteIlac Recreation Committee meetmg held
November 24", 2010 .
Mmutes of the Public Works Services Committee meeting held January 18th, 2011 Carried.
- In Camera
Resolution No. 2011-05-16
Moved by Councillor Vandewal
Seconded by Councillor Naish
THAT the Council meeting of February 1st, 2011 move in-camera to discuss matters related to personnel, property matters and litigation. Carried. Resolution No. 2011-05-17
Moved by Councillor Naish
Seconded by Councillor Vaudewal
THAT the In-Camera minutes of January 18th, 2011 be approved. Carried.
Resolution No. 2011-05-18
Moved by Councillor Vandewal
Seconded by Councillor Naish
THAT the Council meeting of February 1st, 2011 move out ofin-camera. Carried.
- Confirmatory By-law Resolution No. 2011-05-19
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT By-law 2011-09, a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given read a first and second
time this 1st day of February 2011.
Carried.
Resolution No. 2011-05-20
Moved by Councillor Vandewal
Seconded by Councillor Naish
THAT By-law 2011-09, be read a third time, signed and sealed this 1st day of
February 2011.
Carried.
- Adjournment Resolution No. 2011-05-20
Moved by Councillor Naish
Seconded by Councillor Vandewal
THAT the Council meeting of February 1st, 2011 be adjoined at 8:15 p.m. Carried
^7
Mayor
^JB^ij^At^Snistrator
