Body: Council Type: Minutes Meeting: Regular Date: June 1, 2010 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council
June 1st, 2010
Meeting No. 19
Time: 7:00 p.m. Location: Sydenham Present;
Mayor Councillors,
Gary Davison Larry York Jim Hicks Allan McPhail
Bill Robinson Ron Vandewal John Fillion Absent:
David Hahn Del Stowe
Staff:
Wayne Orr, CIerk-Administrator; Mark Segsworth, Public Works Manager; Angela Maddocks, Confidential Secretary
Call to Order Resolution No. 2010-19-01
Moved by Allan McPhail
Seconded by Jim Hicks
THAT the Council meeting of June 1st, 2010 be convened at 7:02 p.m. Carried. 2.
Declarations of Pecuniary Interest There were no declarations of pecuniary interest.
Delegations
(a) Roy Mills, Feter Dawe and Crawford Maclatyre, re: concerns and requests from Buck Lake Association
Crawford Maclntyre referred to the parking problems along Perth Road and the boat launch to Buck Lake. Due to the limited space to manoeuvre vehicles and the parking of vehicles along side the road, they are concerned with safety in this area. They noted that there are “no parking” signs posted however they are very small and are being ignored. They requested that more substantial signage be posted and that the area be monitored on a regular basis by the Bylaw Enforcement Officer especially on weekends. It was noted that the area needs to have bigger signage indicating a reduction in speed for those accessing the boat ramp. Larry York asked if residents living on the islands used the boat ramp for access to the islands and asked where these residents parked their cars. Roy MiM stated that some of these residents have main land parking arrangements but he figured that less than half of the island residents have parking arrangements.
Crawford Maclntyre stated that it is permissible to park on the north side of the culvert and suggested that users of the boat launch need only to move further north where parking is not as congested.
Bill Robinson stated that everyone agrees that parking is a problem and there is limited space available, however he questioned how many accidents have actually taken place in this area in the last five years Crawford Maclntyre replied that there had not been any.
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June 1st, 2010
Bill Robinson stated that the township can’t ask the OPP to be there 24/7 however he did agree that bigger speed limit signage is necessary. Crawford Maclntyre agreed that part of the problem is the wilful blindness of some people.
Ron Vandewal agreed with the request for larger signs indicating the associated fines.
Mayor Davison clarified that the speed limits falls under the Highway Traffic Act; however it is the township’s responsibility to enforce the parking issues. Mark Segsworth stated that the Perth Road Operational Assessment which has
been presented to Council identified the challenging areas along Perth Road and the need for better signage. He noted that the Roads Department is working towards improvements and possibly widening some areas in 2011.
Peter Dawe spoke to Council about the poor ceU phone coverage in^ the area and that there are a lot of dead zones. He felt that now that we are m 2010 there should not be any reasons for this quality of service
Mayor Davison stated that this is one of the initiatives of the EasternOIltario
Warden’s Caucus. He noted that there is a tower going up within the Devil Lake corridor that promises to provide 95% coverage
.
Peter Dawe acknowledged that this is a “spotty” area and _noted that the Westport area is okay for service. He felt that politicians at the higher levels don’t care about this issue and encouraged Council to put pressure on for better
coverage. He referred to both wireless and satellite service and felt there is the same initiative to improve these services.
Mayor Davison stated that both the Roads Department and Fire Departments have issues they are trying to address as well
.
Larry York referred to the Good Roads Conference that broadband
representatives of smaller companies are on board to improve coverage. 4.
Public Meeting - nil
- Approval of Minutes (a)
Council Minutes
Resolution No. 2010-19-02
Moved by Allan McFhail
Seconded by Jim Hicks
THAT the Council Meeting minutes of May 18th’ 2010 be approved
Carried
(b) Committee of the Whole Resolution No. 2010-19-03
Moved by Allan McFhail
Seconded by Jim Hicks th
That the Committee of the Whole meeting minutes of May 25t",^2010 be Carried. approved.
Business Arising
(a)
Wayne Orr advised Council that the land purchase from Bob Leonard as a lot addition to the Portland District Landfill site has been completed.
Minutes of Council 3
June 1st, 20JO
Mayor Davison commended Bill Robinson for his patience during this
process.
- Reports Requiring Action (a)
Accounts
Resolution No: 2010-19-04
Moved by Jim Hicks
Seconded by Allan McPhail
THAT Council approve the payment of the Accounts Payable Voucher dated th
May 27m, 2010 in the amount of $2,124,340.07. (b)
Carried.
Livestock Valuations Resolution No. 2010-19-05
Moved by Jim Hicks
Seconded by Allan McPhail
THAT subject to the completion of the required affidavit, that Council approve the following livestock valuation:
NAME
AMOUNT
UVESTOCK
Bill Babcock Bill Babcock
$506.00 $506.00 $405.00
Charlais Cross Steer
Percy Snider
Charlais Cross Steer Limo Cross Steer Carried.
(c) Livestock Valuation - Gordon E. Young Resolution No. 2010-19-06
Seconded by Allan McPhail
Moved by Jim Hicks
THAT subject to the completion of the required affidavit, that Council approve the payment for the following: 1.
(d)
NAME
AMOUNT
LIVESTOCK
Gordon Young
$770.00
One Simmental Cow Carried.
Report from Mark Segsworth, Public Works Manager, re: Village Beautification
Mark Segsworth explained that this is a result of an initiative of Anne Prichard from Community Futures Development Corporation. This village beautification project would provide funding for enhancements to the villages of Sydenham and Verona. The township will be responsible for the supervision of the student hired for this project. Ron Vandewal asked if after Sydenham and Verona are done would other villages will be considered for this project.
Mark Segsworth stated that this will be a pilot project and if it goes well he expects there will be more support to expand the project to other villages. Ron Vandewal questioned who will be responsible for monitoring after the project is completed. He asked if the funding covers the student wages for the summer,
Mark Segsworfh responded that the funding will cover the student wages. He noted that this project may be an incentive for private residents to improve their properties.
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4
June 1st, 2010
John Fillion asked if this project would include flowers and sigaage or something similar to the arhvork in Athens.
Mark Segsworth stated that storefront improvements would qualify for this project and there may be potential for murals. Allan McPhail asked if this project was intended for private properties instead of township properties. He was concerned that on township property there may be items that have to be removed before winter.
Mark Segsworth stated that there are township properties that need improvements too. He felt that with the new library being constructed this would be an opportunity for improvement.
Allan McPhail asked if the private businesses that have expressed interest in this project are equally distributed between the hyo villages.
Mark Segsworth stated that the project has not yet been advertised but felt that the funding will be split between the two villages.
Mayor Davison stated that the ICSP money included funding for this type of improvements.
Ron Vandewal felt there may be a domino effect with other properties if a property is cleaned up or improved. Jim Hicks asked who will be monitoring the student on a daily basis.
Mark Segsworth responded that he will be monitoring the student however the student will be someone with the ability to work independently.
Bill Robinson was concerned that this project may be similar to the Verona
Community Association’s incentive with respect to planting flowers in the barrels along the main street.
Wayne Orr noted that the VCA project was independently run and not part of this initiative.
Resolution No. 2010-19-07
Moved by Larry York
Seconded by Jim Hicks
THAT Council authorized the CAO to enter into an agreement with the
Frontenac Community Services Development Corporation for the Village Beautification Pilot Project.
Carried.
(e) Report from Mark Segsworth, Public Works Manager, re: Procedure for Setting Speed Limits on Township Roads
Mark Segsworth referred to the Committee of the Whole discussions and referred to the recommendations in his report.
Allan McPhail noted that most of the schools in the area have pedestrian traffic.
Mark Segsworth stated that neither Storrington Public School nor Perth Road Public School have pedestrian traffic.
Ron Vandewal agreed that guidelines are needed and that the process is still subjective as any changes will come back to Council. Bill Robinson stated that the OPP works for the township, the township does not work for them.
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June 1st, 2010
John Fillion stated that he had no problem with the procedure however he wanted the resolution to include “in principle”. Mayor Davison stated that Council will still have the final say to any speed limit changes and that these are only guidelines to help assess requests for changes to speed limits. John FUlion requested a recorded vote on this resolution. Resolution No. 2010-19-08
Seconded by Jim Hicks
Moved by Larry York
THAT Council adopts the Canadian Guidelines for Establishing Posted Speed
Limits as prepared by the Transportation Association of Canada, December 2009, to establish speed limits within the Township of South Frontenac, And further;
THAT a posted speed limit of 40 km/h be established in school zones where
Carried.
there is pedestrian traffic. RECORDED VOTES
YES NO ABSTAIN
YES NO ABSTAIN J. Fillion D.Hahn J. Hicks A. McPhail
(f)
Absent
B. Robinson D. Stowe R. Vandewal L. York G. Davison
Report from Mark Segsworth, Public Works Manager, re: Township Vehicle
Mark Segsworth referred to his report. He explained that currently that he and the Technical Assistant utilize the “building inspector” truck and typically they would travel 2500 kilometres per month. He noted that there will soon be a need for the truck in the Building Department.
John Fillion stated that the building inspectors for the City of Kingston drive cars and that the Health Unit inspectors travel the same terrain. He felt that
inspectors do not always need a truck and could get better mileage with cars
.
Mayor Davison agreed with John Fillion that cars would be more economical. Ron Vandewal asked when the hiring would be completed for the second
inspector. He asked if the Chief Building Official is still doing home mspections or
was he concentrating on the old files. He had no problem with transferring
the vehicle.
Larry York agreed with the use of cars and noted that property owners access these sites with cars.
Bill Robinson asked about the role and responsibilities of the Chief Building Official.
Allan McPhail asked if a car could be painted the “Omaha Orange” colour like the trucks.
Mark Segsworth stated that the Building Department travels allroads and lalles
thTsameas the Roads Department. He’noted that the size of the existing truck does not meet the need of the Building Department
.
Ron Vandewal suggested an amendment to the resolution that would approve the~$13,000.00for’the Roads Department use; however it would be up to the
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6
June 1st, 2010
Building Department to defend their own need for a vehicle. He felt it was
unfair for the Public Works Manager to defend Building Department. Resolution No. 2010-19-09
Moved by Larry York
Seconded by Jim Hicks
THAT Council approves the transfer of the Building Inspection Vehicle for Carried. $13,000.00 from the Roads Equipment Reserve. (g)
Report from Mark Segsworth, Public Works Manager, re: RFP 2010-01Garbage & Recycling Collection
Mark Segsworth felt this was a positive move in the long term direction of waste
management which will allow consistent service throughout the township. He noted that there had been a bidders meeting and input from existing contractors
to provide the most efficient collection routes. He stated that there was a good
response to the ^p and a good qual^ofsu^ml^slons’^re^°^^^ lower bids with one exception. He recognized that there will be significant issues to address in Bedford and he wiU be working closely with contractors over the next few months.
Ron Vandewal felt it would make it easier for the same contractor to be in a new area. He noted that at the end of the day it is the Public Works Manager’s
responsibility to make the program work and he felt this was a good .
compromise .
Jim Hicks asked if there are specific routes already determined.
Mark Segsworth responded that the contractor will have 30 days to submit their routes once Council has accepted the contracts. He informed Council that there
will be regular meetings with contractors and a separate mailing will be going out in August to all residents. Blue boxes will be distributed to Bedford residents as well.
Jim Hicks asked if there will be specific requirements for residents and contractors.
Mark Segsworth responded that there is also the communal waste bin program and the various lane associations to consider. He noted that recycling and
^age will be.in ,n Bedford after seasonal res.dents are gone^ndhe felt this
will be a benefit as it will allow time to work out the possible problems
.
Allan McPhail recognized the additional administration costs but noted that the contractors pricing will remain the same.
Mark Segsworth noted that there are still unresolved issues with blue box delivery.
Larry York asked if there will negotiations with lane associations for recycling. He wondered if there will be a blanket approach to this.
Mark Segsworth responded that the existing agreements will be grandfathered and there will be a common level of service. He indicated however that they will not go down any “new” lanes. Resolution No. 2010-19-10
Seconded by Larry York
Moved by Allan McPhail
That Council awards the submissions to RFP 2010-01 for Garbage and Recycling
Collection for the 3 year period September 1, 2010 to August 31,2013 as follows: Garbaee Collection
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June 1st, 2010
Percy Snider for Collection Area BB in the amount of $121,740.84 per year and Collection Area CC in the amount of $100,491.60 per year.
Larmons Garbage Collection for Collection Area DD in the amount of $121,923.00 per year. Recvcline Collection
Percy Snider for Collection Area AA in the amount of $119,894.04 per year and Collection Area BB in the amount of $128,753.04 per year and Collection Area CC in the amount of $112,271.28 per year.
WJS Renovations for Collection Area DD in the amount of $104,880.00 per year.
And Further;
That the Mayor and CAO be authorized to enter into agreements with the above Carried.
named contractors.
(h)
Memo from Wayne Orr, Clerk-Administrator, re: Roof RFP - Storrington Centre and OPP Roof
Wayne Orr referred to his original report and noted the additional information that was circulated to Council at the meeting.
Jim Hicks asked if the HVAC system cost included installation.
Wayne Orr confirmed that installation was included however the crane cost is not.
Resolution No. 2010-19-11
Moved by Allan McPhail
Seconded by Larry York
THAT Council authorizes the CAO to proceed with awardmg a contract to R.D. Elliott & Sons Roofing for the solutions proposed and the purchase of a new HVAC unit for the Storriagton Centre: . . .
(i)
The price for the OPP Detachment is $17,251.00 plus taxes The price for the Storrington Centre is $50,241.98 plus taxes
The price for a new 3 ton York roof top unit is $7,500.00 plus taxes.
Carried.
Report from Anne Levac, Planning Assistant, re: Assumption of Road Widening See By-law 2010-41
By-laws Resolution No. 2010-19-12
Moved by Ron Vandewal
Seconded by John Fillion
THAT the following by-law be given first and second reading; .
By-law 2010-41, being a by-law to assume as common and public
highway certain lands in the Township of South Frontenac, pursuantCarried. to Section 31 (6) of the Municipal Act, 2001.
(a) By-law 2010-41 Resolution No. 2010-19-13
Moved by John Fillion
Seconded by Ron Vandewal
THAT By-law 2010-41, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 31(6) of the Municipal Act, 2001, be read a third time, signed and sealed.
Reports for Information - nil
Carried.
Minutes of Council
8
June 1st, 2010
Information Items
(a) Quinfe Conservation - Drinking Water Source Protection Comments on Draft Proposed Assessment Report. Wayne Orr noted three public meeting times and locations. 11. New Business
(a) Closure of Boat Ramp and Temporary Road Closures in Sydenham for Canada
Day Celebrations ou July 1st, 2010. Resolution No. 2010-19-14
Moved by Ron Vandewal
Seconded by John Fillion
THAT Council authorize the boat ramp to be closed a the Point Park from 6:00
p^-onJune^, 2010 to 8:00 a… on July 2- 2010 to aUo^C^a^y Festivities^ on July 1- 2010 and that an ad be placed in the Frontenac EMC
advising residents of the alternative boat ramp at the east end of the Lake off of
Wilmer Road and that a notice be posted at the boat ramp prior to this event: AND that Council authorizes the temporary closure of Stage Coach Road, Mill
Street, George Street, Wheatley Street and Point Road for approximatelyCarried. 30 minutes for the Canada Day Parade which starts at 1:00 p.m.
- Committee Minutes Resolution No. 2010-19-15
Moved by John Fillion
Seconded by Ron Vandewal
THAT Council receives the Committee minutes of various Township
Committees of Council as presented at the May 18h, 2010 meeting:
Minutes of the Minutes of the Loughborough District Recreation Committee
.
th
meeting held April 19In, 2010
Minutes of the South Frontenac Recreation Committee meeting held April
.
21st, 2010
Minutes of the Portland District Recreation Committee meeting held April
.
th
28"*, 2010 .
Minutes of the Bedford District Recreation Committee meeting held Carried. May th
20m,2010 13. In-Camera
Resolution No. 2010-19-16
Moved by Ron Vandewal
Seconded by John Fillion
THAT the Council meeting of June 1st, 2010 move in-camera to discussCarried. matters related to personnel, property matters and litigation Resolution No. 2010-19-17
Moved by Bill Robinson
.
Seconded by Ron Vandewal
THAT the Council meeting of June 1st, 2010 move out of in-camera.
Carried.
- Business Arising from In-Camera Resolution No. 2010-19-18
Moved by Ron Vandewal
Seconded by Bill Robinson
THAT Council authorizes a monthly increase to George Whaley for the operation and maintenance of the Loughborough Waste Disposal Site until May 31,2011
Minutes of Council June 1st, 2010
9
Carried.
- Confirmatory By-law Resolution No. 2010-19-19
Moved by Bill Robinson
Seconded by Ron Vandewal
THAT By-law 2010-42, a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be read a first and second time this Carried. 1st day of June 2010. Resolution No. 2010-19-20
Moved by Ron Vandewal
Seconded by Bill Robinson
THAT By-law 2010-42, be read a third time and finally approved this 1st day of Carried.
June 2010.
- Adjournment Resolution No. 2010-19-21
Moved by Bill Robinson
Seconded by Ron Vandewal
THAT the Council meeting of June 1st’ 2010 be adjourned at 8:55 p.m. / y
/"
J^
.
Mayor
istrator
Carried.
