Published January 10, 2023

Word Count 20770 words

Reading Time 98 min read

Body: Council Type: Agenda Meeting: Regular Date: January 10, 2023 Collection: Council Agendas Municipality: South Frontenac

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Document Text

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TOWNSHIP OF SOUTH FRONTENAC Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, January 10, 2023 Council Chambers/Virtual.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session

Delegations

Dr. Jeannette Dietrich, Lead Physician, Rural Kingston Family Health Organization, will be present to speak to Council regarding Physician Recruitment.

Public Meeting

Approval of Minutes

Resolution

Business Arising from the Minutes

Reports Requiring Action

Close Out Report – 2022 Private Lane Upgrade Assistance Program • This report provides a summary of the outcomes of the 2022 Private Lane Upgrade Assistance Program and provides recommendations with respect to allocation for the resulting year end surplus.

5 - 24

25 - 40

41 - 43

a) Resolution Recommendation: That Council receive the close out summary report for the 2022 Private Lane Upgrade Assistance Program for information. b)

PL-RAC-2022-0136 (Carr) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 9 & 10, District of Bedford • An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 9 & 10, District of Bedford.

b) Resolution

44 - 49

Page 2 of 101

Recommendation: That Council direct staff to proceed with the process of closing and transferring ownership of an unopened road allowance, between Concessions 9 & 10, District of Bedford with dimensions of 20.12 metres (66 feet) by approximately 284 metres (932.7 feet) on the east side and 316 metres (932.7 feet). c)

PL-RAC-2022-0158 (Coimbra) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough • An application has been received by Development Services staff to request to stop up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough.

50 - 55

c) Resolution Recommendation: That Council direct staff to not proceed with the process of stopping up, closing and transferring ownership of a portion of the unopened road allowance between Concessions 5 & 6, District of Loughborough. d)

PL-RAC-2022-0122 (Mancino) (ZanderPlan) – Application to request to stop up, close and transfer portions of unopened road allowance Parts 4 & 5 Plan 13R20005 • An application has been received by Development Services staff to request to stop up, close and transfer a portion of unopened road allowance in Part Lot 20, Concession 11, Parts 4 & 5 on Plan 13R20005, District of Bedford.

56 - 62

d) Resolution Recommendation: That Council direct staff to proceed with the process of closing and transferring ownership of a 13.8 metre (45.28 foot) by approximately 214 metre (702 foot) portion of unopened road allowance, in Part Lot 20, Concession 11, being Parts 4 & 5 Plan 13R20005, District of Bedford. e)

Appointment of public members to the Committee of Adjustment and Police Services Board • The purpose of the report is to provide Council with background information necessary to appoint members of the public to the Committee of Adjustment and the Police Services Board.

63 - 65

e) Resolution Recommendation:

That _________ be appointed to the Polices Services Board as the public representative for the term of Council.
That the following (four) public representatives be appointed to the Committee of Adjustment for the term of Council; a. ____________ b. ____________ c. ____________ d. ____________

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Appointment of Members of Council to South Frontenac Community Services Board • The purpose of the report is to provide Council with information regarding the appointment of two members of Council as representatives of the Township of South Frontenac (in an observer capacity) to the South Frontenac Community Services Board.

66 - 67

f) Resolution Recommendation: That Councillor _________ and Councillor _________ be appointed as representatives of the Township of South Frontenac (in an observer capacity) to the South Frontenac Community Services Board. 10.

Committee Meeting Minutes

By-laws

By-law 2023-001 - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109 • This report recommends that Council pass a by-law to adopt a Township-initiated Official Plan Amendment (OPA) to make administrative amendments to the Official Plan to implement Bills 13 and 109.

68 - 80

a) Resolution Recommendation: That By-law 2023-001 being a By-law to amend the Township of South Frontenac Official Plan to implement Provincial Bills 13 and 109 be given first and second reading; and That By-law 2023-001 be given third reading, signed and sealed; and That Council direct staff to prepare and send the Official Plan Amendment package to the County of Frontenac for approval. 12.

Reports for Information

Speed Limits in Bellrock Village • This report provides background information on speed limits and newly proposed regulatory signage for the Village of Bellrock.

81 - 84

Update on New South Frontenac Official Plan • Planning staff are providing a progress update to Council on the draft Official Plan since their last report to Council on July 12th, 2022. A first draft Official Plan was circulated to First Nation and Indigenous communities, and external agencies for their technical review on September 15th, 2022, as per Council resolution No. 2022-29-09. The second draft of the Official Plan will be provided to Council on January 11th, 2023. The draft includes all First Nation and Indigenous communities, and external agencies technical comments that were received for Council’s review

85 - 90

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and consideration. The draft Official Plan will be an agenda item at the special Council meeting on January 31st, 2023. This will provide Council an opportunity to discuss the second draft, timelines, and potential for public consultation in spring 2023. c)

Budget Survey Feedback - January 2023

Information Items

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

Confirmatory By-law

Resolution

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

91 100

101

Physician Recruitment in Frontenac County Winter 2022/23

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Population Characteristics Location

Growth since 2016

% > 65 Years (2016)

S. Frontenac

21 188

1542 (8.3%)

17.8

C. Frontenac

4892

519 (11.9%)

26.4

N. Frontenac

2285

382 (20.1%)

36.9

Frontenac Isl.

1930

170 (9.7%)

30.1

Kingston

132 485

8687 (7.0%)

19.3

Province

14 223 942

775 448 (5.8%)

16.3

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2021 Population

Areas Served by Clinic by Area Verona Sharbot Lake Lakelands Sydenham Tamworth Page 7 of 101

Newburgh

Existing Clinics Current Need

Impending Retirement

1 signatory 3000

of

Patients from Frontenac 2550

1-2 FT

1 in 1 yr.

1 FT contract 1 signatory 2600

1750

1 FT

2400

None

Clinic

Physician Group

Number of Total # of Physicians Patients

Sharbot Lake

Rural Kingston FHO*

Verona

Rural Kingston FHO*

Under development

1 in 3-5 yr. 1 in 5 yr. Page 8 of 101

Sydenham Rural Kingston FHO* Inverary

1 PT contract 3 4000 signatories

Key Stats From FLA OHT

Page 9 of 101

• Kingston has 29 000 unattached patients • ¼ of patients cared for by Kingston doctors live outside Kingston • 21 Kingston family physicians (FP) plan to retire in 3-5 years, potentially orphaning 25 000 patients (> 6000 of those live outside Kingston) • 6% of former SELHIN residents are unattached, in rural areas that equalled 1500 people based on 2016 stats • We have added 2600 people with no increase in medical resources • 3 out of 11 family physicians in FL&A are > 65 years • Former SELHIN has 138 FP/100K people vs. 195 FP/100K in Toronto

So What Do We Need???

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PLEASE INDICATE PRACTICE LOCATIONS YOU ARE CONSIDERING. SELECT ALL THAT APPLY. 40% 35%

35% 30% 24%

25%

22%

20%

Military Posting Outside Ontario Northern Ontario communitites Rural

15%

Urban

11%

10%

Smaller cities (< 100K)

5% 1% 1

Participants selected as at least once

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What Supports are Needed?

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• Competitive signing bonus, equivalent to surrounding areas • Trained recruiting staff: recruiter or head hunter + ambassador, recruitment committee? • Assistance with recruitment fairs • Assistance with social media and advertising • Keys dual career program • Support for the physical infrastructure • Consider retention as well

Signing Bonus

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• Kingston offering $100 000 over 5 years • Napanee/Hastings offer same bonus • North Frontenac has MOH bonus of 92 000 + additional incentives from the township • Sharbot Lake has $80 800 bonus from MOH • All areas need to be at a level playing field with a minimum $100 000 over 5 years • Important for recruiting physicians, other factors affect retention

Experienced Recruiting Person Two main options, done separately or combined: a staff recruiting position and/or using a head hunting company. • At the Rural Physicians’ conference in April, all the recruiting booths but two had a staff person for recruiting. For our role a half time position would work, but would need an organization to assume the role of employer. • Quoted fee was $22,000 for a ready to start Page 16 of 101

physician. An organization would be needed to enter into a contract with them.

Recruitment Fairs There are recruitment booth opportunities at medical teaching universities and through medical conference events. • Universities offer career fairs. Virtual booths cost an average of $350 each, in person $600 plus cost to attend. There are five universities with Medical schools in south and eastern Ontario. Page 17 of 101

Dual Career Program

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• Through Keys employment center • Assist partners of prospective physicians with finding employment and/or education opportunities • Facilitate connection with schools, volunteer work, recreation, special needs services, elder care • Provide assistance with visa/immigration process • Tickets are 5 at $1000 each to support 5 partners (can roll 23 over to next year), or $1200 for individual contract

Physical Infrastructure

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• In many communities the physical clinic is owned/operated by the municipality and physicians pay rent • Most new physicians want turn-key operations and do not want hassle of purchasing building space or managing the maintenance • Sydenham Medical Clinic is owned by a local business and current lease is done in 2027 • Consider co-location of other services if building new facilities that could include a health care office

Thanks for Help Received A big thank you for the support already provided : • Frontenac County for ongoing support of Richard Allen and the Economic Development team including for the physician recruiting video and for a professional booth set up for the April 2022 physicians’ conference plus brochures and a video about the County • To Central Frontenac for ongoing clinic support and funding for the 2022 recruiting fair • North Frontenac for funding support to Lakelands clinic for the signing bonus

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• South Frontenac for support with community vaccination clinics and the clinic building in in Verona.

Economic Impact • Physicians create well paying local jobs • The 2019 College of Family Physicians of Canada pre-budget submission to the House of Commons called for:

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o Invest(ment) in improving rural health care access to improve rural Canadians’ health, enabling them to contribute fully to Canada’s economy o When Canadians are in good health they work better, are more productive, and contribute to the economy. People in rural areas have a higher burden of illness, reduced life expectancy, and are often older, poorer, and sicker than urban populations. Poor health impacts quality of life and economic potential. o When rural communities are healthy, they can fully contribute to Canada’s economy.

Summary

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• The situation is dire regarding physician recruitment • We have many of the professional and lifestyle attributes that new physicians are looking for • Our communities offer wonderful rural living with nearby urban amenities • We need to collaborate to promote our communities to prospective physicians and provide personalized attention to recruit, settle, and retain physicians including employment support for their partners • Networking, social media, recruiters, committees, job fairs, incentives, infrastructure and settlement assistance are important for recruitment

Summary • The situation is dire regarding physician recruitment and we run the risk of having no rural family physician offices • We have many of the professional and lifestyle attributes that new physicians are looking for but to be competitive we need help with:

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• Incentives to level the playing field with adjacent jurisdictions • Professional recruiters • Advertising, networking, job fairs • Assistance with partner employment, settling physicians’ families • Assistance with physical infrastructure

Thank you

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Page 25 of 101 Minutes of Council December, 6, 2022

TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes

Meeting # 4 Time: 7:00 pm Location: Council Chambers/Virtual Present: Mayor Ron Vandewal, Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff: Louise Fragnito, Chief Administrative Officer, Shelley Stedall, Director of Corporate Services & Treasurer, Darcy Knott, Director of Fire and Emergency Services, Kyle Bolton, Director of Public Services, Brad Wright, Director of Development Services, Troy Dunlop, Manager of Technical Services & Infrastructure, Jan Minaker, Manager of Human Resources, Michelle Hannah Planning Assistant, James Thompson, Deputy Clerk, Angela Maddocks, Clerk 1. Call to Order and Roll Call a)

Resolution Resolution No. 2022-04-01 Moved by Councillor Godfrey Seconded by Councillor Roberts That the Council meeting of December 6, 2022 be called to order at 7:00 p.m. Carried

The Deputy Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Resolution Resolution No. 2022-04-02 Moved by Councillor Trueman Seconded by Councillor Sleeth That the agenda for the December 6, 2022 Council meeting be approved as presented. Carried

Scheduled Closed Session (at end of meeting)

Delegations - not applicable

Public Meeting - not applicable

Approval of Minutes

October 4, 2022 Council Meeting (resolution) Resolution No. 2022-04-03 Moved by Councillor Roberts Seconded by Councillor Morey

Page 26 of 101 Minutes of Council December, 6, 2022 That the minutes of the October 4, 2022 and October 11, 20222 Council meeting be approved. Carried b)

October 11, 2022 Council Meeting

Resolution 2022-04-03. c)

November 15, 2022 Inaugural Council Meeting Resolution No. 2022-04-04 Moved by Councillor Pegrum Seconded by Councillor Trueman That the minutes of the November 15, 2022 Inaugural Council meeting be approved, as amended. Carried

November 22, 2022 Special Council Meeting Resolution No. 2022-04-05 Moved by Councillor Trueman Seconded by Councillor Sleeth That the minutes of the Special Council meeting held November 22, 2022 be approved. Carried

Business Arising from the Minutes - none

Reports Requiring Action

2022 Lake Ecosystem Grant Recommendations • The Township accepted applications for the 2022 Lake Ecosystem Grant program until September 30, 2022. The Lake Ecosystem Advisory Committee recommended approval of four applications from this intake, totalling $30,183.98. Resolution No. 2022-04-06 Moved by Councillor Ruttan Seconded by Councillor Leonard That Council approve four (4) Lake Ecosystem Grants totalling $30,183.98 as recommended by the Lake Ecosystem Advisory Committee and as summarized in this report. Carried

Land Acquisition - 0.3 metre reserves abutting Everett Lane • The report sought direction from Council on a landowner request to transfer three 0.3 metre reserves back to the Township and where possible, have them merge with a Township-owned road allowance to provide several landowners with access to Everett Lane. Resolution No. 2022-04-07 Moved by Councillor Sleeth Seconded by Councillor Pegrum That Council support the transfer of the 0.3 metre reserves under property identification numbers (PINs) 362740046, 362740182 and 362740425. And that a by-law be brought forward at a future date once PIN 362740046 has been transferred to dedicate a portion of the reserve as a road. Carried

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Page 27 of 101 Minutes of Council December, 6, 2022 c)

Napanee River Upper Lakes Study - Updated Floodplain Mapping • The report provided details on a request received from the Quinte Conservation Authority seeking a financial contribution from the Township in order to update floodplain mapping for the Napanee River Upper Lakes in South Frontenac. Quinte Conservation has successfully applied for 50% grant funding but requires a letter of support or resolution from South Frontenac in order to move forward with signing off on a Transfer Payment Agreement for the funding. Resolution No. 2022-04-08 Moved by Councillor Roberts Seconded by Councillor Morey That Council support the request for funding in the amount of $79,900 from Quinte Conservation to support the Napanee River Upper Lakes Study – Updated Floodplain Mapping and that the request be funded from the Working Funds Reserve. Carried

PL-RAC-2022-0121 (Swiderski) (Kerr) – Application to request to stop up, close and transfer portions of unopened road allowance • An application was received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 13 & 14, District of Bedford Resolution No. 2022-04-09 Moved by Councillor Ruttan Seconded by Councillor Godfrey That Council direct staff to proceed with the process of closing and transferring ownership of a 20.12 metre (66 foot) by approximately 72 metre (236 foot) portion of unopened road allowance, between Concession 13 & 14, District of Bedford. Carried

Award of RFP # PS-P02-2022 - Verona Housing Communal Servicing Options Study Class EA • The report provided a summary of the outcomes of the Request for Proposal # PS-P02-2022 and recommends the award of contract for the Verona Housing Communal Servicing Options Study Class Environmental Assessment. Resolution No. 2022-04-10 Moved by Councillor Morey Seconded by Councillor Leonard That Council award RFP # PS-P02-2022 Verona Housing Communal Servicing Options Study Class Environmental Assessment to J. L. Richards & Associates for the successful bid of $87,597.04 (net of rebatable HST). Carried

Deputy Mayor Appointment • The report provided Council with information regarding procedural options with respect to the appointment of the Deputy Mayor for the 2022-2026 term of Council. Resolution No. 2022-04-11 Moved by Councillor Roberts Seconded by Councillor Morey That Council utilize Option “B” as the procedural mechanism to appoint the Deputy Mayor for the 2022-2026 term of Council. Carried

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Page 28 of 101 Minutes of Council December, 6, 2022 Resolution No. 2022-04-12 Moved by Councillor Sleeth Seconded by Councillor Pegrum That having adopted the process for appointing the deputy mayor, the following member(s) of council serve as Deputy Mayor for the following period: 2022-2023: Ron Sleeth 2024:Ray Leonard ( Janaury1, 2024 - June 30, 2024 2024:Doug Morey ( July 1, 2024 to December 31, 2024) 2025:Randy Ruttan 2026:Steve Pegrum Carried g)

Changes to January Meeting Schedule • The report recommended the rescheduling of the Council and Committee of the Whole meetings for January 2023. The timing of these meetings is stipulated in the Procedural By-law 2017-76 and must be changed by resolution of Council to accommodate holiday closures Resolution No. 2022-04-13 Moved by Councillor Godfrey Seconded by Councillor Leonard That Council suspend the rules of the Procedural By-law 2017-76 and schedule the January 2023 Council Meetings for January 10 and January 31 and the Committee of the Whole meeting for January 17, 2023. Carried

Committee Meeting Minutes

Bellrock Community Hall Committee meeting held September 16, 2022

Lake Ecosystem Advisory Committee Meeting held April 20, 2022 Resolution No. 2022-04-14 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council receives for information the minutes of the following committee meeting minutes: • Bellrock Community Hall Committee meeting held September 16, 2022 • Lake Ecosystem Advisory Committee meeting held April 20, 2022 Carried

By-laws

By-law 2022-101 - PL-ZBA-2022-0061, Frontenac Outfitters (2017), 6674 Bedford Road • The report recommended that Council pass a by-law to change the zone on the subject lands to permit the existing Frontenac Outfitters business to continue, and to permit a tourist establishment (campground) consisting of 12 tent sites and accessory buildings and uses. Resolution No. 2022-04-15 Moved by Councillor Godfrey Seconded by Councillor Pegrum That By-law 2022-101, being a by-law to amend By-law 2003-75, as amended to rezone land from Rural Commercial (RC) and Rural (RU) to Recreational Resort Commercial - Special Provision (RRC-65) on lands described as 6674 Bedford Road, Part 1 on 13R1302 and Part 1 on 13R20671, Part Lots 9 and 10, Concession 11, District of Loughborough, be given third reading, signed and sealed.

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Page 29 of 101 Minutes of Council December, 6, 2022 Carried Resolution No. 2022-04-16 Moved by Councillor Leonard Seconded by Councillor Sleeth That By-law 2022-101, be given third reading, signed and sealed. Carried b)

By-law 2022-102 - PL-LA-2022-0167 (Hoss) Licence Agreement Application, 228 Pine Point Lane, Road Allowance between Lots 18 & 19, Concession 8; Storrington • An application was received asking that Council consider entering into a Licence Agreement to allow the development and continued use of a portion of unopened road allowance for the purposes of a driveway for access to the owner’s property. Resolution No. 2022-04-17 Moved by Councillor Sleeth Seconded by Councillor Godfrey That By-law 2022-102, being a by-law to authorize the executive of a licence agreement between the Township of South Frontenac and Jonathan Hoss, relating to the existing and continued use of the unopened road allowance between Lots 18 and 19, Concession 8, District of Storrington, be given first and second reading . Carried Resolution No. 2022-04-18 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2022-102, be given third reading, signed and sealed. Carried

Reports for Information

South Frontenac Fire and Rescue - 2022 Council Orientation Darcy Knott, Director of Fire and Emergency Services provided a detailed presentation on the Fire Services Department as part of the new Council’s orientation.

Election Accessibility Report • The report was provided for information only and is required under the Municipal Elections Act, Section 12.1 (1).

Information Items

Presentations from the Joint Council Orientation Session - November 7, 2022 • Brian Anderson, Road Specialist - Intact Public Entities • Lori Huber - KPMG - Municipal Financial Statement Basics • Greg Dobney - Cunningham Swan - Employment & Labour Law 101 • Tony Fleming - Cunningham Swan - Governance Overview/Role of Council & Staff/MFIPPA • Conservation Authorities - Overview of Roles and Responsibilities

AMO Online Training - Land Use Planning Training for Elected Officials (Please contact the Deputy Clerk if you wish to be registered)

2022 Municipal Election & School Board Election Statistics

Page 5 of 7

Page 30 of 101 Minutes of Council December, 6, 2022 d)

South Frontenac Rides - 2022 Report

Eastern Ontario Conservation Authorities - Loss of Local DecisionMaking -Bill 23 Does Not Work for Eastern Ontario

Cataraqui Conservation - 2023 Draft Budget

Kingston Humane Society - Pound Keeping Service - Notice of Increase

Speed Limit Reduction Requests • Carrying Place Road • Petworth Road • Perth Road

Notice of Motions - none

Announcements/Statements by Councillors

Councillor Sleeth commended the organizers of the Battersea Santa Claus Parade that was held the previous Saturday. He also thanked Mayor Vandewal for participating in the parade.

Mayor Vandewal reminded Council of the Joint Council Orientation for all the Frontenac’s being held on Wednesday, December 7, 2022 at 5:00 pm at the Verona Lions Club.

Question of Clarity (from the public on outcome of agenda items)

There were no questions.

Closed Session

Resolution - Council will move into closed session to discuss the request for closure, transfer and purchase of unopened road allowance between Concession 8 and 9, Lot 36, Bedford District, as permitted by the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Resolution No. 2022-04-19 Moved by Councillor Sleeth Seconded by Councillor Leonard That Council move into closed session to discuss the request for closure, transfer and purchase of unopened road allowance between Concession 8 and 9, Lot 36, Bedford District, as permitted by the Municipal Act, Section 239.2 (c) to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. Carried

Unopened Road Allowance - Request for Closure & Purchase Concession 8 and 9, Lot 36, Bedford

Resolution - Arise from closed session Resolution No. 2022-04-21 Moved by Councillor Trueman Seconded by Councillor Ruttan That Council move out of closed session with a rise and report in open session. Carried

Rise and Report from Closed Session

Page 6 of 7

Page 31 of 101 Minutes of Council December, 6, 2022 a)

RC-21-08 - Request for closure, transfer, and purchase of unopened road allowance between Concession 8 and 9, Lot 36; Bedford (resolution) Resolution No. 2022-04-22 Moved by Councillor Morey Seconded by Councillor Leonard That staff be directed to prepare a report and by-law to proceed with the closure, purchase and transfer of the portion of unopened road allowance between Concessions 8 & 9, Lot 36, Bedford District. Carried

Confirmatory By-law

By-law 2022-103 Resolution No. 2022-04-23 Moved by Councillor Godfrey Seconded by Councillor Ruttan That By-law 2022-103, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2022-04-24 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2022-103, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2022-04-25 Moved by Councillor Leonard Seconded by Councillor Pegrum That the Council meeting of December 6, 2022 be adjourned at 9:36 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 7 of 7

Page 32 of 101 Minutes of Council December, 20, 2022

TOWNSHIP OF SOUTH FRONTENAC Council Meeting Minutes

Meeting # 6 Time:7:00 p.m. Location: Council Chamber/Virtual Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, Kyle Bolton - Director, Public Services, Shelley Stedall - Director, Corporate Services & Treasurer, Brad Wright Director, Development Services, Christine Woods, Senior Planner, Tom Fehr - Planner, Angela Maddocks - Clerk, James Thompson - Deputy Clerk

Call to Order and Roll Call

Resolution Resolution No. 2022-06-01 Moved by Councillor Leonard Seconded by Councillor Trueman That the Council meeting of December 21, 2022 be called to order at 7:00 p.m. Carried

b) The Deputy Clerk conducted the Roll Call. 2

Declaration of pecuniary interest and the general nature thereof

a) There were none. 3

Approval of Agenda

Resolution Resolution No. 2022-06-02 Moved by Councillor Pegrum Seconded by Councillor Roberts That the agenda be amended to give consideration to the Public Meeting portion of the agenda prior to the Delegation from Utilities Kingston, and as amended, be approved. Carried

Declaration of Office - Deputy Mayor

Councillor Sleeth undertook the Declaration of Office for his term as Deputy Mayor.

Scheduled Closed Session( at end of agenda)

Delegations

Page 33 of 101 Minutes of Council December, 20, 2022 a)

Utilities Kingston - Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan • The report recommended that Township Council receive the Top Management Report for 2021 and re-endorse the Operational Plan for the Sydenham Drinking Water System Resolution No. 2022-06-03 Moved by Councillor Ruttan Seconded by Councillor Trueman That Council receive the Sydenham Drinking Water System Management Review Summary Report 2021, Management Review Meeting Minutes and Audit Report; and That Council re-endorse the Operational Plan for the Sydenham Drinking Water System and authorize the Mayor and Clerk to sign the Owner and Top Management Endorsement of the Operational Plan for Sydenham’s Drinking Water Supply Systems document showing Council’s endorsement of the plan. Carried

Public Meeting

Resolution - Call to order and public meeting statement Resolution No. 2022-06-04 Moved by Councillor Trueman Seconded by Councillor Leonard That a public meeting be held to allow for public input on planning matters related to the following: • Zoning By-Law Amendment Application PL-ZBA-2022-0123 and • Official Plan Amendments to implement Bills 13 and 109 Carried

b) The Deputy Clerk provided notice regarding the collection of personal information in relation to the Public Meetings. Mr. Fehr spoke to the Public Meeting Statement. c)

Zoning By-law Amendment PL-ZBA-2022-0123 - 2207 Wellington St, David Blunden • The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0123 municipally known as 2207 Wellington Street in Battersea. If approved, the zone on the subject lands would be changed from Special Urban Industrial (UI-6) to Urban Residential – First Density (UR1).

Mr. Fehr conducted a PowerPoint presentation regarding PL-ZBA-2022-0123. Councillor Sleeth noted that he is supportive of the application. Councillor Roberts stated that he is also supportive of the application. The Mayor afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment. The Mayor closed the public meeting regarding PL-ZBA-2022-0123.

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Page 34 of 101 Minutes of Council December, 20, 2022 d)

Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109 • The report provided Council with information about a Township-initiated Official Plan Amendment (OPA). The proposed OPA would make administrative amendments to the Official Plan to implement Bills 13 and 109.

Ms. Woods conducted a PowerPoint presentation regarding Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109. In response to a question from Councillor Morey, Ms. Woods explained that the staff recommendation is to encourage separate applications instead of combined Official Plan Amendment and Zoning By-law Amendment applications moving forward. She elaborated that combined applications would cause an inability to meet the new prescribed legislative timelines which could result in the refund of application fees. Councillor Sleeth asked whether staff are capable of meeting the legislated timelines. Ms. Woods provided Council with additional information related to notice requirements and prescribed appeal periods. She spoke to limitations related to the Council Procedure By-law and indicated that moving forward staff will be proposing delegating authority to staff in certain situations as well as amendments to the Council Procedure By-law. She indicated that greater emphasis will be placed on the pre-application portion of the process. In response to a question from Mayor Vandewal, Ms. Woods explained that the Official Plan will define what constitutes a complete application. She clarified that to be considered a complete application all peer reviews and agency reviews are required to be completed. Mayor Vandewal sought further clarification regarding whether an applicant could force the Township to process an application. Ms. Woods responded that in this situation Council could refuse an application if it was forced upon the municipality in an incomplete fashion. Mayor Vandewal commented that the pre-application process must be very thorough. Ms. Woods spoke to the provision which requires that an applicant host an open house in certain situations. The Mayor afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment. The public meeting concluded at 7:32 p.m. e)

Resolution - Close the public meeting Resolution No. 2022-06-05 Moved by Deputy Mayor Sleeth Seconded by Councillor Leonard That having allowed an opportunity for input, the public meeting be closed. Carried

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Page 35 of 101 Minutes of Council December, 20, 2022 8

Approval of Minutes

November 22, 2022 Committee of the Whole - Council Orientation

See Resolution 2022-06-06. b)

December 13, 2022 Committee of the Whole Resolution No. 2022-06-06 Moved by Councillor Roberts Seconded by Councillor Morey That Council approves the minutes of the November 22, 2022 and December 13, 2022 Committee of the Whole meetings. Carried

Business Arising from the Minutes

Reports Requiring Action

Frontenac Community Arena - Board Appointments • The Frontenac Community Arena is served by a Joint Local Board that composed of two appointees from Central Frontenac and two from South Frontenac. The Arena is served by a ½ time Arena Manager that oversees all operations of the Arena. Resolution No. 2022-06-07 Moved by Councillor Morey Seconded by Councillor Ruttan That the following two (2) members of Council of Township of South Frontenac be appointed to the Arena Board: 1.Councillor Leonard 2.Councillor Roberts Carried

Appointment of Members of Council to Committee of Adjustment, Conservation Authority Boards and Police Services Boards • The report provided Council with information regarding the appointment of members of Council to the Committee of Adjustment, Cataraqui Region Conservation Authority Board, Quinte Conservation Authority Board, Rideau Valley Conservation Authority Board and Police Services Board Resolution No. 2022-06-08 Moved by Councillor Pegrum Seconded by Councillor Trueman That the follow members of Council be appointed to the Committee of Adjustment for a term concluding December 31, 2023: i.Bedford District - Councillor Pegrum; ii.Loughborough District - Councillor Ruttan; iii.Portland District - Councillor Morey; and iv.Storrington District - Councillor Roberts. That Councillor Pegrum be appointed to the Polices Services Board for the term of Council.

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Page 36 of 101 Minutes of Council December, 20, 2022 That Councillor Sleeth and Councillor Trueman be appointed Cataraqui Region Conservation Authority Board for the term of Council. That Councillor Roberts be appointed to the Quinte Conservation Authority Board for the term of Council. That Councillor Godfrey be appointed to the Rideau Valley Conservation Authority Board for the term of Council. Carried c)

2023 Budget Schedule • The report provided the proposed 2023 Budget Schedule Resolution No. 2022-06-09 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council adopt the 2023 Budget Schedule as attached to the report from the director of Corporate Services and Treasurer and identified as Appendix A Carried

2023 Long Range Financial Plan The Treasurer conducted a PowerPoint presentation regarding the 2023 Long Range Financial Plan.

2023 Budget Direction • The report summarized key budget drivers and makes recommendations about the priorities to be reflected in the 2023 Operating and Capital Budget. The recommendations and feedback provide Township staff with information in developing the budget. Resolution No. 2022-06-10 Moved by Councillor Morey Seconded by Councillor Trueman That Council endorse the budget direction recommendations within this report and any further direction from Council to inform the development of the 2023 Operating and Capital Budgets. Carried

Frontenac Municipal Law Enforcement – Contract Extension • The report provided Council with information related to the request for approval from Council to extend the Frontenac Municipal Law Enforcement contract to December 31, 2023. Resolution No. 2022-06-11 Moved by Councillor Leonard Seconded by Councillor Morey That the contract between the Township of South Frontenac and Frontenac Municipal Law Enforcement be extended to December 31, 2023; and That the Frontenac Municipal Law Enforcement, 2023 Fee Structure as outlined in Exhibit A, be approved; and That staff be directed to tender a new by-law enforcement contract reflective of the current needs of the Township of South Frontenac by the conclusion of 2023.

Page 5 of 9

Page 37 of 101 Minutes of Council December, 20, 2022 Carried g)

Committee By-law • The report provided Council with background information regarding the proposed implementation of the Committee By-law attached to Exhibit A of the Report. The intention of the Committee By-law is to harmonize processes and procedures related to the governance of committees and boards within the jurisdiction of the Township of South Frontenac. Additionally, the Committee By-law will define the composition and mandates of committees and boards with representation from the Township of South Frontenac in a consolidated document which will provide further clarity from a procedural standpoint. Resolution No. 2022-06-12 Moved by Councillor Ruttan Seconded by Councillor Pegrum That the Corporate Services Committee, Development Services Committee and Public Services Committee be dissolved; and That Council approve in principle, Schedule “A” through Schedule “E” of Exhibit A, to allow staff to begin preparation for committee recruitment to occur in January, 2023; and That Council direct staff to provide notice in order for Council to hold a public meeting on January 31, 2023, in accordance to By-law 2016-73, regarding amendments to the Council Procedure By-law, (By-law 2017-76). required to implement the proposed Committee By-law. Carried

Committee Meeting Minutes

Bellrock Community Hall Committee of November 3, 2022 Resolution No. 2022-06-13 Moved by Councillor Morey Seconded by Councillor Ruttan That Council receives for information the minutes of the Bellrock community Hall committee dated November 3, 2022. Carried

By-laws

By-law 2022-104 - Dedication and Assumption of Morgan Drive, Plan 13M88, Valleyview Estates Subdivision • This By-law is to authorize the assumption and dedication of the road, Morgan Drive, as it has been developed and built to standard and Township staff are satisfied with the final acceptance of the works for the Valleyview Estates subdivision Resolution No. 2022-06-14 Moved by Councillor Leonard Seconded by Deputy Mayor Sleeth That By-law 2022-104, being a by-law to dedicate and assume as common and public highway certain lands in the Township of South Frontenac, pursuant to Section 26, 28 & 31 (6) of the Municipal Act, 2001 be given first and second reading. Carried

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Page 38 of 101 Minutes of Council December, 20, 2022 Resolution No. 2022-06-15 Moved by Councillor Roberts Seconded by Councillor Morey That By-law 2022-104, be given third reading, signed and sealed. Carried b)

By-law 2022-105 - Appoint a Clerk and By-law 2022-106 - Appoint Municipal Law Enforcement Officer Resolution No. 2022-06-16 Moved by Councillor Roberts Seconded by Councillor Pegrum That By-law 2022-105- being a by-law to appoint a Clerk, be given first and second reading. Carried Resolution No. 2022-06-17 Moved by Councillor Trueman Seconded by Councillor Morey That By-law 2022-105, be given third reading, signed and sealed. Carried Resolution No. 2022-06-18 Moved by Councillor Morey Seconded by Councillor Trueman That By-law 2022-106, being a by-law to appoint a Municipal By-law Enforcement Officer, be given first and second reading. Carried Resolution No. 2022-06-19 Moved by Deputy Mayor Sleeth Seconded by Councillor Leonard That By-law 2022-106 be given third reading, signed and sealed. Carried

Reports for Information - not applicable

Information Items

Notice of Motions

a) There were none. 16

Announcements/Statements by Councillors

a) There were none. 17

Question of Clarity (from the public on outcome of agenda items)

a) There were none.

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Page 39 of 101 Minutes of Council December, 20, 2022 18

Closed Session (if requested)

Motion - Council will move into a closed session to review and approve minutes of previous closed session and as permitted by Municipal Act, Section 239.2 (b) Personal matters about an identifiable individual and Item (d) labour relations and employee negotiations relating to an organizational review. Resolution No. 2022-06-20 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council move into a closed session to review and approve minutes of previous closed session meetings and as permitted by Municipal Act, Section 239.2 (b) personal matters about an identifiable individual and Item (d) labour relations and employee negotiations relating to an organizational review. Carried

Closed Session Minutes • August 9, 2022 Council • Septmber 6, 2022 Council • December 6, 2022 Committ • December 13, 2022 Committee of the Whole

Organizational Review

Confirmatory By-law

By-law 2022-107 Resolution No. 2022-06-24 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2022-107, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac be given first and second reading. Carried Resolution No. 2022-06-25 Moved by Councillor Pegrum Seconded by Councillor Ruttan That By-law 2022-107, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2022-06-26 Moved by Councillor Leonard Seconded by Deputy Mayor Sleeth That the Council meeting of December 20, 2022 be adjourmed at 9:48 p.m. Carried

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Page 40 of 101 Minutes of Council December, 20, 2022

Angela Maddocks, Clerk

Ron Vandewal, Mayor

Page 9 of 9

Page 41 of 101

To: Council Prepared by: Public Services Department Date of Meeting: January 10, 2023 Subject:

Close Out Report – 2022 Private Lane Upgrade Assistance Program

Summary This report provides a summary of the outcomes of the 2022 Private Lane Upgrade Assistance Program and provides recommendations with respect to allocation for the resulting year end surplus.

Recommendation That Council receive the close out summary report for the 2022 Private Lane Upgrade Assistance Program for information.

Background On July 12th, 2022, Council authorized the approval of grant subsidies totalling $106,872.51 to support private lane upgrades benefitting 25 different private lane associations in 2022. The purpose of this incentive program was to offer financial support to lane associations to carry out lane improvements that offered direct benefit to emergency service vehicles.

Discussion/Analysis Over the summer of 2022, the Public Services Department worked closely with Private Lane Associations to review the completed work and associated expense reports supported through project invoices. In November 2022, Public Services authorized the last of the subsidy requests and the program was officially closed out. Staff are pleased to report that 22 of the 25 lane associations were able to complete their work requests and only 3 were unable to advance their projects due to financial considerations. Under the terms of the current policy, these grants are issued for works completed in the current year and are otherwise ineligible for carried forward by the applicants. Total expenditures on the 2022 program were $85,971.38 which translated to a program surplus of $30,094.62. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 42 of 101 Township of South Frontenac Staff Report - Close Out Report – 2022 Private Lane Upgrade Assistance Program

Financial Implications The approved budget for the 2022 Private Lane Upgrade Assistance Program was $116,066 which was comprised of an annual allocation of $100,000 along with a balance/carry forward balance of $16,066.00 from 2021. As part of this years program a total of $106,872.51 of grants were approved of which only $85,971.38 were spent by successful applicants in 2022. The resulting surplus on the program is therefore $30,094.62. These funds will be carried over to the 2023 program. A summary of the outcomes of the 2021 and 2022 programs can be seen in the table below for reference: Private Lane Upgrading Assistance Program (Year)

Approved Budget ($)

Actual Grants Paid Out ($)

Balance ($)

2021

$107,181.14

$91,114.44

$16,066.70

2022

$116,066.00

$85,971.38

$30,094.62

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 4. Be a catalyst for the creation of vibrant, complete communities.

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation • •

Director of Corporate Services & Treasurer Director of Public Services

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 43 of 101 Township of South Frontenac Staff Report - Close Out Report – 2022 Private Lane Upgrade Assistance Program

Attachments •

None

Approvals Submitted By:

Reviewed By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Kyle Bolton, C.E.T. Director of Public Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 44 of 101

To: Council Prepared by: Development Services Department Date of Meeting: January 10, 2023 PL-RAC-2022-0136 (Carr) – Application to request to stop up, Subject: close and transfer a portion of unopened road allowance between Concessions 9 & 10, District of Bedford

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 9 & 10, District of Bedford.

Recommendation That Council direct staff to proceed with the process of closing and transferring ownership of an unopened road allowance, between Concessions 9 & 10, District of Bedford with dimensions of 20.12 metres (66 feet) by approximately 284 metres (932.7 feet) on the east side and 316 metres (932.7 feet).

Background Staff have received an application requesting the closing of a portion of the unopened road allowance between Concessions 9 & 10, District of Bedford (see location map Attachment #1). The portion of unopened road allowance proposed to be stopped up, closed and transferred runs north to south from Green Lake to Wolfe Lake. No portion of the unopened road allowance is accessible by a public road, the only access is over Briggs Lane, a sketch of the lands has been provided by the applicant and is attached to this report as Attachment #2. The benefitting lands in this application are a parcel of land to the east which is vacant and a parcel of land to the west which is developed with a house, sewage system and accessory structures. Both abutting parcels of land are owned by the applicant. It is the applicant’s intention to merge all of the parcels of land to one large parcel, no further development of the lands is proposed at this time.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 45 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0136 (Carr) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 9 & 10, District of Bedford

Discussion/Analysis The unopened road allowance leads to water on both ends but is only accessible by a private lane. Briggs Lane runs through the unopened road allowance and the sale of this portion will allow the entire private lane to be in the ownership of the applicant. The applicant will provide right of way access over this piece of land to any lands that require access. The topography of the unopened road allowance makes access nearly impossible as there are several steep slopes, rock outcroppings, a pond and a steep rock cliff leading from the unopened road allowance lands to Wolfe Lake. A sketch of the land topography has been provided by the applicant and is attached to this report as Attachment #3. The unopened road allowance is approximately 20.12 metres (66 feet) in width by approximately 284 metres (932.7 feet) on the east side and 316 metres (1036.1 feet) on the west side in length. The total area being approximately 6,036 square metres (64,970 square feet). Based on Township practice, the first 300 feet of the unopened road allowance would have a purchase price of $2.41 per square foot. The remaining 684 feet would be charged at the acreage/bush price for lands over 2 acres being $0.21 per square foot. The purchase price for the first 300 feet by 66 feet of unopened road allowance, totalling 19,800 square feet is $47,718 plus HST ($6,203.34) = $53,921.34. The purchase price for the remaining 684 feet by 66 feet of unopened road allowance, 45,144 square feet is $9,480.24 plus HST ($1,232,43) = $10,712.67. The total purchase price of the portion of unopened road allowance proposed to be purchased would be approximately $64,634.01, inclusive of HST. The actual purchase price will be determined once the lands are surveyed, and the actual size is determined by an Ontario Land Surveyor. Staff is seeking direction as to whether Council has any objections or concerns with the closure and transfer of this unopened portion of road allowance to facilitate the enlargement of lands. If Council approves, staff will begin the process to stop up and close the portions of the unopened road allowances.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. Final purchase price will be determined once the surveyor has completed a survey of the pertinent section of the road allowance. Fees to survey the portion to be transferred would be paid by the applicant.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 46 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0136 (Carr) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 9 & 10, District of Bedford

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation

Public Service Staff

Further consultation will occur should Council provide direction to staff to move forward with this application, including consultation with the public, Public Services staff, Recreation staff, and the Rideau Valley Conservation Authority.

Attachments Attachment #1 – Location Map Attachment #2 – Sketch of lands Attachment #3 – Topography sketch of lands

Approvals Prepared by: Michelle Hannah, Planning Assistant Submitted by:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Map Title

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Location Labels PIN Labels Citations

0.5

0.27

0.5 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 47 of 101

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Page 48 of 101

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Page 49 of 101

Page 50 of 101

To: Council Prepared by: Development Services Department Date of Meeting: January 10, 2023 PL-RAC-2022-0158 (Coimbra) – Application to request to stop Subject: up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough

Summary An application has been received by Development Services staff to request to stop up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough.

Recommendation That Council direct staff to not proceed with the process of stopping up, closing and transferring ownership of a portion of the unopened road allowance between Concessions 5 & 6, District of Loughborough.

Background Staff have received an application requesting the closing of a portion of the unopened road allowance between Concessions 5 & 6, District of Loughborough (see location map Attachment #1). The landowner has applied to purchase the portion of unopened road allowance abutting the southerly lot line of their property, 4668 North Shore Road. The unopened road allowance runs from east to west over a parcel of land between North Shore Road and Loughborough Lake. The unopened road allowance can be accessed from a public road and meets North Shore Road immediately south of 4668 North Shore Road. The topography of the unopened road allowance does present a challenge for public access, but it is not completely impassable. It should also be noted that there is public access to Loughborough Lake a few kilometers from the subject lands on Perth Road at the boat launch owned by the Cataraqui Conservation Authority.

Discussion/Analysis The applicant owns the lands abutting the unopened road allowance on the north side. The applicant purchased the property recently at a time when the market was moving very www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 51 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0158 (Coimbra) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough

quickly, and they advised that they had little time to properly research the property survey and title documents. They were under the assumption that they owned the lands over which the unopened road allowance lies. The applicant has provided a letter with their application, attached to this report as Attachment #2 explaining why they wish to purchase the unopened road allowance. Staff has indicated to the applicant that it is the common practice of Council to not sell unopened road allowances that lead directly from a public road to a waterbody. The applicant wishes to build a garage, have water access and potentially build a dock on the lands that are known as the Road allowance between Concession 5 & 6, District of Loughborough and have applied to seek approval of Council to move forward with the closure and purchase. The benefitting lands, 4669 North Shore Road are shown in the satellite image from Frontenac Maps (see Attachment #3). The image shows the location of the house, and the driveway which appears to encroach on the unopened road allowance. This encroachment appears to predate the current owners. The unopened road allowance is approximately 20.1 metres (66 feet) in width by approximately 220 metres (721 feet) in length. The total area is approximately 4,422 square metres (47,586 square feet). Based on Township practice, the first 300 feet would be classified as waterfront, the remaining 421 would be acreage/bush at $0.21 per square foot. The purchase price for the waterfront portion of unopened road allowance: 300 feet x 66 feet = 19,800 square feet. Purchase price of $2.41 per square foot $2.41 x 19,800 = $47,718 plus HST ($6,203.34) = $53,921.34. The purchase price for the Acreage / Bush portion of unopened road allowance: 421 feet x 66 feet = 27,786 square feet. Purchase price of $0.80 per square foot $0.80 x 27,786 = $22,228.80 plus HST ($2,889.74) = $25,118.54. The total purchase price of the portion of unopened road allowance proposed to be purchased would be approximately $79,039.88, inclusive of HST. The actual purchase price will be determined once the survey is complete, and the total square footage has been determined by an Ontario Land Surveyor. Based on past Council practice, staff are unable to recommend that Council proceed with the stop up, closure and transfer of the unopened road allowance.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. If Council were to proceed with the application, the final purchase price would be determined once the surveyor has completed a survey of the pertinent section of the road allowance. Fees to survey the portion to be transferred would be paid by the applicant. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 52 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0158 (Coimbra) – Application to request to stop up, close and transfer a portion of unopened road allowance between Concessions 5 & 6, District of Loughborough

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation

Public Service Staff

Further consultation will occur should Council provide direction to staff to move forward with this application, including consultation with the public, Public Services staff and Recreation staff.

Attachments Attachment #1 – Location Map Attachment #2 – Letter from applicant Attachment #3 – Satellite Image

Approvals Prepared by: Michelle Hannah, Planning Assistant Submitted by:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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under © Queen’s

While the Township makes every effort to insure that the information presented is accurate for the intended uses of this map, there is an inherent error in all mapping products, and accuracy of the mapping cannot be guaranteed for all possible uses. This map displays basic topographic features only.

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Dale 20224124

93imbra ,4;/,.5%

Please accept this letter as a reason to why I am looking to purchase the road allowance abutting to our property on the north=west side. When I purchased the property back in November of 2020, I was unaware of the road allowance being so close to my property. It was a time when real estate was on the rise and if you wanted property, it had to happen right then as houses were selling very quickly during Covoid-19. I had little time to review the survey let alone ?gure out how to read it. It wasn’t until I applied for a permit to build a garage that Iwas informed that the property we I was looking to build on belonged to the township. When I purchased the property, an existing shed and driveway were present which I assumed to belong to me as they were featured in the listing for the sale of the house, with photos present to verify this. Ijust figured this was my property as well. I am looking to purchase the road allowance that begins at the roadway and follows along to the shoreline of Loughborough Lake. This will allow me to build a garage on my property and in the future, potentially build a dock where I can store my boat and jet ski. Thank-you in advance for your consideration of this and if you have any further questions,I can be contacted at (613) 536-9753 or joecoimbra35l0@gmail.com I look forward to hearing from you shortly. Joe

To Whom it May Concern;

Nov. 21“ 2022

Page 54 of 101

Map Title

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Location Labels

0.1

0.03

0.1 Kilometers

Notes

Page 55 of 101

1: 1,128

Page 56 of 101

To: Council Prepared by: Development Services Department Date of Meeting: January 10, 2023 PL-RAC-2022-0122 (Mancino) (ZanderPlan) – Application to Subject: request to stop up, close and transfer portions of unopened road allowance Parts 4 & 5 Plan 13R20005

Summary An application has been received by Development Services staff to request to stop up, close and transfer a portion of unopened road allowance in Part Lot 20, Concession 11, Parts 4 & 5 on Plan 13R20005, District of Bedford.

Recommendation That Council direct staff to proceed with the process of closing and transferring ownership of a 13.8 metre (45.28 foot) by approximately 214 metre (702 foot) portion of unopened road allowance, in Part Lot 20, Concession 11, being Parts 4 & 5 Plan 13R20005, District of Bedford.

Background Staff have received an application requesting the closing of a portion of the unopened road allowance in Part Lot 20, Concession 11, Parts 4 & 5, Plan 13R20005, District of Bedford (see location map Attachment #1 and Plan 13R20005 Attachment #2). Chris Clark from ZanderPlan has applied to stop up, close and transfer a portion of unopened road allowance to clear up an underlying title issue that was discovered by the landowner’s lawyer. The portion of unopened road allowance runs from southwest to northeast between a portion of Westport Road and the road allowance between Lots 20 and 21, Concession 11. The subject road allowance is undersized by today’s road allowance standards and is only approximately 13.8 metres in width and runs approximately 214 metres in length. Parts 4 & 5, Plan 13R20005 are a portion of land over which Westport Road historically travelled, this portion of road was realigned but never formally stopped up, closed or transferred by by-law. In accordance with the Municipal Act, no highways can be transferred without a by-law passed by Council and registered on title to the lands.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 57 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0122 (Mancino) (ZanderPlan) – Application to request to stop up, close and transfer portions of unopened road allowance Parts 4 & 5 Plan 13R20005

When the landowners, Michael and Lynn Mancino purchased the surrounding properties Parts 4 & 5, Plan 13R20005 were also part of this purchase. A Quit Claim Deed was signed and registered by the former owner and their lawyer, however the claim to Parts 4 & 5 was not theirs to deed, as it was still owned by the municipality. Because the lands have never been properly closed and transferred by by-law, there is a cloud on title showing that there is an owner discrepancy. The applicants and their agent are requesting that Council consider stopping up, closing and transferring both parts 4 & 5 Plan 13R20005.

Discussion/Analysis The unopened portion of road that is known as Part Lot 20, Concession 11, Parts 4 & 5 Plan 13R20005 have not been used or maintained by the municipality since the road was realigned. Westport Road was reconfigured and now travels over Part 7, Plan 13R20005. Gardner Lane, a private lane not maintained by the Township of South Frontenac runs along Part 4, Plan 13R20005. In 2022, the owners of the land made application to sever the lands between the unopened road allowance and Westport Road into three parcels, two severed parcels and one retained parcel. These parcels are shown in the attached sketch by ZanderPlan (Attachment #3). The applications were approved by the Committee of Adjustment with the knowledge that although the lands were slightly undersized, the addition of the unopened road allowance portions would bring the severed lands closer to conformity to the requirements of the Zoning By-Law, 2003-75. The purchase of the unopened road allowance will also ensure that Gardner Lane is under private ownership, which is the intention of private lanes in the Township. The unopened road allowance is approximately 13.8 metres (45.28 feet) in width by approximately 214 metres (702 feet) in length being approximately 2,953 square metres (31,785 square feet). Based on Township practice, the entire length of the unopened road allowance would be classified as acreage/bush. The purchase price for the unopened road allowance would be calculated at $0.21 per square foot. The unopened road allowance purchase price would be approximately $620.00 plus HST, but township policy also indicates that a minimum purchase price shall be $1,000, therefore the total purchase price would be $1,000 plus HST. Staff is seeking direction as to whether Council has any objections or concerns with the closure and transfer of this unopened portion of road allowance to facilitate the enlargement of lands and to clear the title issue. If Council approves, staff will begin the process to stop up and close the portions of the unopened road allowances.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 58 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0122 (Mancino) (ZanderPlan) – Application to request to stop up, close and transfer portions of unopened road allowance Parts 4 & 5 Plan 13R20005

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation

Public Service Staff

Further consultation will occur should Council provide direction to staff to move forward with this application, including consultation with the public, Public Services staff and Recreation staff.

Attachments Attachment #1 – Location Map Attachment #2 – Plan 13R20005 Attachment #3 – Consent sketch by ZanderPlan

Approvals Prepared by: Michelle Hannah, Planning Assistant Submitted by:

Brad Wright Director of Development Services

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Page 59 of 101 Township of South Frontenac Staff Report - PL-RAC-2022-0122 (Mancino) (ZanderPlan) – Application to request to stop up, close and transfer portions of unopened road allowance Parts 4 & 5 Plan 13R20005

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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HL A N

44C GARDNER LANE

GARDNER LANE

W IA

44B GARDNER LANE

RO HA N N A

Inset Inset Map Map

Wolfe Lake

ROA D WEST PORT

Wolfe Lake

D R BRESEE O A

PL-RC-2022-0122 (MANCINO) (ZANDERPLAN)

M U LVIL L E

ROAD

4677 WESTPORT RD

44A GARDNER LANE

48 GARDNER LANE

WESTPORT ROAD Legend

GARDNER LANE

Benefitting Parcel Proposed Road Allowance to be Closed, Purchased and Transferred Road

70 GARDNER LANE

Railway Assessment Parcel Provincially Significant Wetlands Wetland

Wooded Area

GARDNER LANE

Water Township Boundary 70 GARDNER LANE

41 BRESEE RD

P ST

While the Township makes every effort to insure tha t the info rmation presented is accurate for the intended uses of t his map, there is an inherent erro r in all mapping pro ducts, and accuracy of the map ping cannot be guara nteed for all possible use s. This map displays b asic topographic features only.

Scale 1:2,000 50

Meters UTM Zone 18 NAD 83

Page 60 of 101

T OR

Pro duced by the To wn ship of South Frontenac under license with the O ntario Ministry of Natural Resources © Que en’s Printer for Ontario, 2020.

100

Date: 2022-08-25

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Page 61 of 101

Page 62 of 101

Page 63 of 101

To: Council Prepared by: Office of the Clerk Date of Meeting: January 10, 2023 Subject:

Appointment of public members to the Committee of Adjustment and Police Services Board

Summary The purpose of the report is to provide Council with background information necessary to appoint members of the public to the Committee of Adjustment and the Police Services Board.

Recommendation

That _________ be appointed to the Polices Services Board as the public representative for the term of Council.
That the following (four) public representatives be appointed to the Committee of Adjustment for the term of Council; a. ____________ b. ____________ c. ____________ d. ____________

Background As per existing practices and as outlined in the draft Committee By-law, Council is required to appoint four members of the public to the Committee of Adjustment and one member of the public to the Police Services Board, for the term of Council.

Discussion/Analysis Detailed information regarding the operation and mandate of the Committee of Adjustment and Police Services Board can be found in the report entitled Committee By-law included in the December 20, 2022, Council agenda. The Committee By-law will be further considered by Council at the January 31, 2023 meeting. Between December 6, 2022 and December 30, 2022, members of the public were afforded an opportunity to submit an application to serve on either the Committee of Adjustment or Police Services Board. As part of the recruitment campaign, advertisement occurred in the www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 64 of 101 Township of South Frontenac Staff Report - Appointment of public members to the Committee of Adjustment and Police Services Board

Frontenac News on December 7, 14 and 21, 2022. Throughout the recruitment period additional advertisement appeared on the Township of South Frontenac website and social media channels. A total of twelve residents submitted applications to serve on the Committee of Adjustment while an additional ten applications were submitted by members of the public interested in participating on the Police Services Board. All applicants were required to complete the application form found on the Township of South Frontenac website and were welcome to submit additional documentation in support of their application. Additionally, all applicants were required to confirm that they are eligible to serve on a Township of South Frontenac committee or board. The following table provides a summary of the applications received. Committee of Adjustment Applicants Anna (Inès) Marchese Mark Schjerning Brett Moreland Kevin Fox Ryan Bissonnette Alan Revill Alida Moffatt Frances Broome Premashanth Kumalarsan Stephen Bach Michael Howe Michael Nolan

Police Services Board Applicants Thomas Bucher Ryan Bissonnette Michael Geoffrey McLachlan Annie Campbell Shane Peters David A Herrington Mark Podgers Susan Peters Michael Nolan Mike Marshall

Application packages were distributed to members of Council separately and are available upon request. Members of Council are bing asked to appoint four public representatives to the Committee of Adjustment and one public representative to the Police Services Board for the term of Council. It is the recommendation of the Clerk’s Department that during deliberation on this matter, members of Council are encouraged to speak in support of up to four Committee of Adjustment applicants and one Police Services Board applicant. Once all members of Council have had an opportunity to speak to their desired applicants, the voting process will occur. All members of Council are entitled to vote for four Committee of Adjustment applicants and one Police Service Board applicant. Should a tie arise, the involved members of Council will have an additional opportunity to deliberate and conduct an additional round of voting. Ultimately, Council has the authority to determine the approach

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Page 65 of 101 Township of South Frontenac Staff Report - Appointment of public members to the Committee of Adjustment and Police Services Board

utilized to appoint public representatives to the Committee of Adjustment and Police Services Board. Financial Implications A proposed remuneration framework governing public representatives serving on Township of South Frontenac committees or boards is outlined in Schedule “F” of the draft Committee By-law which will receive further consideration by Council on January 31, 2023.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report.

Approvals Prepared by James Thompson, Deputy Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer/Acting Clerk

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Page 66 of 101

To: Council Prepared by: Office of the Clerk Date of Meeting: January 10, 2023 Subject:

Appointment of Members of Council to South Frontenac Community Services Board

Summary The purpose of the report is to provide Council with information regarding the appointment of two members of Council as representatives of the Township of South Frontenac (in an observer capacity) to the South Frontenac Community Services Board.

Recommendation That Councillor _________ and Councillor _________ be appointed as representatives of the Township of South Frontenac (in an observer capacity) to the South Frontenac Community Services Board.

Background In April of 2018, the Township of South Frontenac and the South Frontenac Community Services Corporation (SFCSC) mutually agreed that it would be beneficial if two members of Council were appointed to the SFCSC Board of Directors in an observer capacity. It is inherent to note that the Township of South Frontenac representatives are considered observers (non-voting members) whose role is to liaise between each respective body.

Discussion/Analysis As outlined on the South Frontenac Community Services Corporation website, their organization has worked to serve seniors, low-income and at-risk households in South Frontenac and rural Kingston for over thirty years. The Board of Directors of Southern Frontenac Community Services is a governing Board ultimately responsible for all aspects of the organization’s work and functions. It is primarily focused on policy direction intended to ensure the continuing capacity to provide the services needed by vulnerable people and families in its catchment area. The Board is composed of up to thirteen members. The Board meetings are held the first Wednesday of every month.

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Page 67 of 101 Township of South Frontenac Staff Report - Appointment of Members of Council to South Frontenac Community Services Board

Financial Implications Remuneration for members of Council serving on a committee or board is governed by Bylaw 2007-15, “A By-Law to Provide for the Remuneration for Members of Council” as updated by resolutions 2018-18-06 and 2019-18-17.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report.

Approvals Prepared by James Thompson, Deputy Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer/Acting-Clerk

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Page 68 of 101

To: Council Prepared by: Development Services Department Date of Meeting: January 10, 2023 Subject:

Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

Summary This report recommends that Council pass a by-law to adopt a Township-initiated Official Plan Amendment (OPA) to make administrative amendments to the Official Plan to implement Bills 13 and 109.

Recommendation That By-law 2023-001 being a By-law to amend the Township of South Frontenac Official Plan to implement Provincial Bills 13 and 109 be given first and second reading; and That By-law 2023-001 be given third reading, signed and sealed; and That Council direct staff to prepare and send the Official Plan Amendment package to the County of Frontenac for approval.

Background Council held a virtual public meeting under the Planning Act on December 20, 2022, on the proposed Official Plan Amendment Number 24 to the Township Official Plan. This amendment is being brought forward to Council for a decision. The purpose of the proposed Official Plan amendment is to make administrative changes to the Township of South Frontenac Official Plan to implement recent changes to the Ontario Planning Act through Bill 13, Supporting Businesses and People Act, 2021 and Bill 109, More Homes for Everyone Act, 2022. Specifically, the amendment will include policies in the Township Official Plan regarding complete planning applications, pre-application consultation for planning applications, and delegated authority for planning approvals. Bill 13, Supporting People and Businesses Act, 2021 Bill 13, the Supporting People and Businesses Act, 2021, was introduced on October 7, 2021. Schedule 19 of the Bill made changes to the Planning Act, which came into force December 2, 2021, upon royal assent. The change that was made was to provide municipal councils with broader authority to allow more planning decisions to be made by committees www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 69 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

of council or staff. In 2020, Council delegated authority to the Director of Development Services or their designate (Senior Planner) to grant consents (e.g., lot creation, lot additions, easements) and validation certificates. Under Bill 13, municipalities can now delegate decisions dealing with minor amendments to zoning by-laws. These minor amendments would include temporary use by-laws and the removal of holding symbols. The municipality’s official plan must outline the types of by-laws that may be subject to delegated authority, and then they must pass a by-law specifically outlining who is assigned the authority and any conditions associated with it. Bill 109, More Homes for Everyone Act, 2022 Bill 109, the More Homes for Everyone Act, 2022, received Royal Assent on April 14, 2022, and most amendments being made came into force on that day. Other dates where amendments come into force include July 1, 2022, and January 1, 2023. There are several different Acts that are affected by Bill 109. The following summary covers the key amendments specific to the Planning Act, which is Schedule 5 of Bill 109. Commenced on Royal Assent (April 14, 2022) The following is a summary of the key changes that took effect on April 14, 2022: •

To help with completeness of site plan control applications, municipalities will establish complete application requirements. Applicants are already required to consult with the municipality before submitting plans and drawings for approval. The timeline for municipalities to approve site plan control applications has increased from 30 to 60 days.

•

For plans of subdivision, the changes establish a one-time discretionary authority to allow municipalities (in this case the County of Frontenac) to reinstate draft plans of subdivision that have lapsed within the past five years without the need for a new application. This authority only applies where no agreements of purchase and sale had been entered into prior to the lapsing of the draft plan of subdivision. The changes also establish regulation-making authority for the province to prescribe what can and/or cannot be required as a condition of draft plan of subdivision approval.

•

Processes and rules are outlined for an additional type of Minister’s Order that is being added where they are responding to municipal council resolutions requesting expedited zoning. Provincial plans, the Provincial Policy Statement, and municipal Official Plans would not apply to the Minister’s order, and the Minister would be able to impose conditions on the municipality and/or proponent. These conditions could be reflected in agreements registered on title. The Minister must issue guidelines governing the scope of how this authority may be used before an order can be made, and the Province has just released the Community Infrastructure and Housing Accelerator tool and guidelines as part of the implementation of Bill 109.

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Page 70 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

Commenced on July 1, 2022 As of July 1, 2022, the approval of site plan control applications must be delegated to an authorized person (employee/staff, appointed officer, or agent of the municipality) to make a decision, instead of municipal councils or committees of council. This applies to all site plan control applications received on or after July 1, 2022. The Township of South Frontenac passed By-Law Number 2022-58 delegating the authority to approve site plan control applications to the Director of Development Services or their designate (CAO or Senior Planner) on June 21, 2022, in advance of the July 1, 2022 deadline. To Commence on January 1, 2023 A refund schedule is being put in place for certain planning applications where a decision is not made by the municipality within certain timeframes. This change will affect Official Plan Amendments, Zoning By-Law Amendments, and Site Plan Control Applications. At present, the refund requirement does not apply to Committee of Adjustment applications (e.g., consents and minor variances). The following are the refund requirements set by the Province: Zoning By-Law Amendment Combined Zoning By-Law and Official Plan Amendment Site Plan Control

No Refund Decision made within 90 days

50% Refund Decision made within 91 to 149 days

75% Refund Decision made within 150 and 209 days

100% Refund Decision made 210 days or later

Decisions made within 120 days

Decision made within 121 and 179 days

Decision made within 180 and 239 days

Decision made 240 days or later

Decision made within 60 days

Decision made within 61 and 89 days

Decision made within 90 and 119 days

Decision made 120 days or later

The Township received correspondence on December 22, 2022, from Steve Clark, Minister of Municipal Affairs and Housing committing to bringing forward legislation to delay the effective date of the fee refund changes from January 1, 2023 to July 1, 2023. In the correspondence, the Minister stated, “In the event that any fee refunds become due to applicants before these legislative changes are made, municipalities might consider not issuing refunds in the interim given my express commitment to introduce legislation that, if passed, would retroactively cancel the requirement”.

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Page 71 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

Discussion Agency Comments Supportive written comments were received from Cataraqui Conservation and Quinte Conservation. Public Comments A virtual public meeting was held under the Planning Act on December 20, 2022. No members of the public spoke to this application at the meeting. Council raised the following concerns at the public meeting:

Whether the Township currently meets legislated timelines for applications for zoning by-law amendments.
The potential impact of the timing of agency reviews on timelines and fee refunds.
Whether an applicant can force the Township to accept an application if there is a dispute over its completeness.
Whether dealing with applications for official plan amendments and zoning by-law amendments separately would delay the approval process, which is contrary to the intent of Bill 109. Current timelines for zoning by-law amendments Applications for zoning by-law amendment currently take approximately four months from start to finish, including a 20-day appeal period after a decision is made. The majority of applications are straightforward, and Council generally passes by-laws within the legislated 90-day timeline. Applications that take longer than 90 days are generally ones where the applicant requires time to address issues that came up through Council and the public meeting, or where required studies were found to be deficient. The Township has no control over how long it takes an applicant to update studies and address concerns, and for a resubmission to be received. The proposed Official Plan Amendment will provide enabling policies for the Township to be able to modify their processes to meet the required timelines, and to avoid the need to refund fees. The Discussion section of this report explains how this will be accomplished and outlines further steps that will need to be taken. Agency Reviews and the Importance of Pre-consultation More focus will be placed on the pre-application consultation stage. The proposed Official Plan amendment specifies what is a complete application. It is envisioned that studies will need to be submitted and reviewed by staff, agencies and/or peer reviewers before any Planning Act application is submitted so that the application will be in the best position possible to go to Council for a public meeting. If warranted, the Township may require an www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 72 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

applicant to host an open house to gather early public feedback before submitting an application. The County, as the approval authority for official plan amendments, will be involved in preapplication consultation for proposals that require an official plan amendment and will assist the Township in determining the requirements of a complete application. The County will be engaged early in this process to assist in ensuring any concerns or issues they may have can be addressed early in the application process in order to avoid unnecessary delays following adoption of an official plan amendment by Township Council. Disputes over Application Completeness An applicant is required by By-law 2019-54 to consult with Planning Services before submitting an application. This pre-consultation is required to discuss the proposal, to determine the correct type of application, and to outline what is needed for an application to be considered “complete” (e.g. studies). The Planning Act (section 34) requires an applicant of a rezoning application to provide any information or material required by Council. Until the required information is received and fees paid, Council may refuse to accept or further consider the application, and the decision timeline does not begin. The Township has 30 days after an application is made and fees are paid to deem the application complete (e.g. all required information or material provided). If the application is not deemed complete, or if the Township does not say one way or the other within the 30 days, the applicant can ask the Ontario Land Tribunal to make a determination on whether the information or material has been provided, or whether the requirement is reasonable. Streamlining Process through Concurrent Applications The public meeting presentation on December 20, 2022, indicated that planning applications would no longer be accepted concurrently. This was intended to be in the context of zoning by-law amendments and site plan control only. Moving forward, proper zoning for a property and proposal will need to be in place before a site plan control application may be deemed complete. Regarding concurrent applications for official plan amendment and zoning by-law amendment, staff agree that it is necessary to maintain a streamlined process wherever possible in order to avoid unnecessary delays in Council making decisions on rezoning applications. The Planning Act and more specifically the provincial refund schedule speaks to concurrent applications, which suggests that the Township cannot require these types of applications to be submitted sequentially. For combined applications, it would be difficult if not impossible to meet the 120-day decision timeline and to avoid the need to refund rezoning application fees because the

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Page 73 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

official plan amendment would need to be approved by County Council before the zoning by-law amendment could be passed by Township Council. It is noted that applications for an official plan amendment are not common in the Township. The financial implications of potentially needing to refund rezoning application fees due to non-decision within 120 days when there are concurrent applications is minimal. Nineteen privately initiated applications for official plan amendments were adopted and approved since the Official Plan was approved in 2003. Sixteen of those amendments related to facilitating residential lot creation (i.e. the OPA was required before any other applications could be considered). Where a zoning by-law amendment was also required, Council did not make a decision on it until the official plan amendment was approved by the approval authority (either the Ministry of Municipal Affairs and Housing or Frontenac County). It took the Ministry five to six months to approve official plan amendments. The County requires on average of two months (60 days) to review and approve an official plan amendment. Planning Analysis Official plan amendments are required to be consistent with the Provincial Policy Statement, 2020 and conform to the County of Frontenac Official Plan. The Provincial Policy Statement (PPS) provides direction on matters of provincial interest related to land use planning and development. The PPS promotes the wise use and management of resources, efficient land use and development patterns that support strong, liveable, and healthy communities, and the protection of the environment and public health and safety. Under Section 3 of the Planning Act, all municipal decisions regarding planning applications “shall be consistent with” applicable provincial policy. It is the opinion of planning staff that the official plan amendment being considered is administrative in nature and required to comply with provincial legislation, and as such is consistent with the policies of the PPS. The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. It is the opinion of planning staff that the official plan amendment being considered is administrative in nature and required to comply with provincial legislation, and that it conforms to the general intent of the County of Frontenac Official Plan. Township staff met with staff from the County and the other three Frontenac townships in the fall of 2022 to discuss how to address their planning processes for the types of

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Page 74 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

applications noted above, to meet the required timelines, and to avoid the need to refund fees. The following is a summary of the revised process that was discussed: •

Clearly define what constitutes a complete application, including any formal comments from technical review agencies or third-party peer reviews of studies.

•

Restructure the pre-application consultation process so that it includes multiple phases including initial consultation, site visit, and technical review, prior to an application being deemed complete.

•

Hold an open house for large or complex files (at the discretion of the Township), so that the public can provide comments before the application is deemed complete.

•

Once all issues have been resolved to the Township’s satisfaction, the application can be deemed complete and the regular process of scheduling the public meeting (for official plan amendments and zoning by-law amendments), circulating the public notice, preparing the report, etc., can proceed.

•

Site plan control applications will have to go through the revised pre-application process, but do not require public notice and are now delegated to Township staff for approval. The site plan process also allows for conditional approvals, so conditional approval can be issued within the required 60 days, and then the applicant would have to fulfill those conditions prior to the site plan agreement being signed and registered on title.

The proposed official plan amendment addresses the points above by providing enabling policies for the Township to be able to modify their processes for pre-application consultations and complete applications, and to enable the use of delegated authority provided by the Province, as suits the Municipality. The Township of South Frontenac Council delegated their authority to staff for site plan control applications, as required by Bill 109, as per By-Law Number 2022-58, which was passed on June 21, 2022. With respect to implementing process changes for complete applications and preapplication consultation, as well as the ability to delegate further authority as per the Planning Act, the County of Frontenac presented Official Plan Amendment Number 8 to their Official Plan to the County Planning Advisory Committee on November 10, 2022. This amendment includes enabling policies in the County Official Plan allowing all townships to incorporate policies in their own official plans about delegated authority, pre-application consultation, and complete applications. The County Official Plan Amendment was adopted by County Council on December 21, 2022. Following the approval of the proposed amendment to the Township Official Plan, planning staff will be continuing their collaborative work with the County and other townships to prepare for the implementation of these new processes, and the following steps will be addressed this winter: www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 75 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

•

Finalize the new process/workflow for pre-application consultation for Official Plan Amendments, Zoning By-Law Amendments, and Site Plan Control applications.

•

Update fee by-laws to ensure that the fees charged reflect the new process and adequately cover administrative costs associated with processing applications.

•

Update pre-application consultation by-laws to ensure that they reflect the revised process.

•

Review and update site plan control by-laws to ensure that they reflect the revised process.

•

Investigate options for how to best have peer reviews of studies conducted. For example, where a study is not reviewed by an existing agency, would it be beneficial for the Township to have a consultant (peer reviewer) on retainer? Would there be benefits to having peer reviewers on retainer for certain studies that would assist all the townships in the County?

In addition, the Clerk’s Office is reviewing the Procedural By-law to determine how it can be amended to allow Council to pass a by-law the same night as a public meeting if an application meets criteria (e.g. to fulfill conditions of consent approval, where there are no unresolved concerns).

Conclusion It is the opinion of planning staff that the official plan amendment to implement Bills 13 and 109 is consistent with the PPS and conforms to the general intent of the County of Frontenac Official Plan. Therefore, planning staff are recommending that Council approve Official Plan Amendment Number 24 to the Township of South Frontenac Official Plan.

Financial Implications Not applicable.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

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Page 76 of 101 Township of South Frontenac Staff Report - Official Plan Amendment Number 24 – Proposed Administrative Amendments to Implement Bills 13 and 109

Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, twenty (20) days in advance of the Public Meeting. This included notice given by: • • •

publishing a notice in Frontenac News posting on the Township’s Current Planning Application webpage e-mail to prescribed persons and public bodies

Attachments

By-Law 2023-001 to Amend the Township of South Frontenac Official Plan (Amendment Number 24) to Implement Bills 13 and 109

Approvals Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Brad Wright, Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 77 of 101

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-001 BEING A BY-LAW TO AMEND THE TOWNSHIP OF SOUTH FRONTENAC OFFICIAL PLAN (AMENDMENT NUMBER 24, BILLS 13 AND 109) Whereas the Province of Ontario passed Bill 13, Supporting People and Businesses Act, 2021 on December 2, 2021, providing municipal councils with broader authority to allow more planning decisions to be made by staff or committees of council; and, Whereas the Province of Ontario passed Bill 109, More Homes for Everyone Act, 2022 on April 14, 2022, which made numerous changes to various pieces of legislation, including the Planning Act, including the requirement to refund the fees for certain types of planning applications if provincial timelines are not met; and Whereas Township staff having been collaborating with staff at Frontenac County and the other three townships to prepare for the implementation of the changes brought about through Bills 13 and 109; and Whereas Township staff are proposing administrative amendments to the Township Official Plan, in conformity with the County Official Plan, to enable the Township to respond appropriately to the changes brought about through Bills 13 and 109, specifically as it relates to complete applications, the pre-application consultation process, and delegated authority for planning approvals; and, Whereas the Township held a statutory Public Meeting about the proposed Official Plan Amendment, as required by the Planning Act, on December 20, 2022; Now Therefore, the Council of The Corporation of the Township of South Frontenac, in accordance with the provisions of Section 17 of the Planning Act, R.S.O. 1990.c.P.13, as amended, enacts as follows:

That Township of South Frontenac Official Plan is hereby amended by the following changes, which shall constitute Amendment Number 24 to the Official Plan: a. Amend Section 8, Implementation, of the Township of South Frontenac Official Plan, by adding a new section 8.12, Pre-Consultation, section 8.13, Complete Application Requirements, and section 8.14, Delegated Authority, as follows: 8.12

Pre-Consultation

8.12.1

Pre-Consultation is required for all planning applications where the Township is the approval authority. The Township may structure the pre-consultation process to include multiple stages, where warranted, based on the complexity of the proposal and the type of application. Details regarding the process will be included in a pre-consultation bylaw.

8.12.2

The Township may establish pre-consultation fees to cover staff time to review and assess application information and technical studies prior to declaring an application complete.

8.12.3

The Township may require a proponent to hold a public open house as part of the pre-consultation process, prior to any statutory public meetings required by the Planning Act. The open houses will be held for large or complex applications and will be at the discretion of the municipality.

8.12.4

Where applications require the approval of the County of Frontenac (i.e., Official Plan Amendments), the County will be involved in preconsultation and will assist the Township in determining the requirements of a complete application. The County will be engaged

Page 78 of 101

early in this process to assist in ensuring any concerns or issues the approval authority may have can be addressed early in the application process. 8.13

Complete Application Requirements

8.13.1

The submission of a complete application may include, but not be limited to, the completion of any applicable municipal forms, the payment of all required fees, the submission of studies, reports and drawings, and technical comments on studies, reports and drawings by all relevant departments, agencies, ministries, or third-party peer reviewers.

8.13.2

In situations where the Township acts as the planning approval authority, the Township shall request additional information and material that it needs when considering development proposals or Planning Act applications. Such information that may be required to deem an application complete may include but is not limited to any of the following: •

Concept Plan/Plot Plan/Survey Sketch showing the ultimate use of land;

•

Assessment of Adequacy of Public Services/Conceptual Site Servicing Study;

•

Servicing Options Report;

•

Hydrogeological and Terrain Analysis;

•

Erosion and Sediment Control Plan;

•

Geotechnical Study/Slope Stability Assessment;

•

Impact Assessment of Adjacent Waste Disposal / Former Landfill Site (i.e. D-4 MECP Guideline study);

•

Noise/Vibration Study (i.e., D-6 MECP Guideline study, NPC-300 study);

•

Transportation Impact Study or Brief or Community Traffic Study;

•

Cultural Heritage Impact Statement;

•

Minimum Distance Separation Formulae;

•

Planning Justification;

•

Environmental Impact Assessment;

•

Agricultural Impact Assessment;

•

Lake Impact Assessment;

•

Mineral Aggregate Impact Assessment;

•

Agrology and Soil Capability Study;

•

Phase 1 Environmental Site Assessment (ESA);

•

Phase 2 Environmental Site Assessment (ESA);

•

Record of Site Condition;

Page 79 of 101

•

Amendment to the regional Source Protection Plan;

•

Reasonable Use Study;

•

Groundwater Impact Assessment;

•

Stormwater Management Plan;

•

Archaeological Resource Assessment;

•

Tree Preservation and Protection Plan;

•

Assessment of Landform Feature;

•

Mine Hazard Study / Abandoned Pit or Quarry; and,/or,

•

Statement of achievement of the Site Plan Control requirements of this Plan.

•

Any other studies required by the Township that are not reflected in the above list.

8.13.3

Any additional studies or information that is required as part of a complete application under the Planning Act will be at the discretion of the municipality, to ensure that all the relevant and required information pertaining to a development application is available to enable Council or its designated approval authorities to make informed decisions within the prescribed time periods. It also ensures that the public and other stakeholders have access to all relevant information early in the planning process.

8.13.4

All required reports and technical studies will be carried out by qualified persons retained by and at the expense of the proponent. The Township may require a peer review of any report or study by an appropriate public agency or a professional consultant retained by the Township at the proponent’s expense.

8.14

Delegated Authority

8.14.1

The Township may delegate its authority for various approval or advisory functions in accordance with the provisions of enabling legislation including the Planning Act, the Municipal Act, and the Ontario Heritage Act.

8.14.2

The Township may, by by-law, delegate its authority for various approval or advisory functions to: a. A committee of council; or b. An individual who is an officer, employee, or agent of the municipality.

8.14.3

The delegation of applications under the Planning Act does not alter any notice or public meeting requirements or limit appeal rights. It also does not change the requirements under the Planning Act for land use planning decisions to be consistent with the Provincial Policy Statement and to conform or not conflict with provincial plans or the County of Frontenac Official Plan.

8.14.4

In receiving and reviewing a planning application, a committee of Council or an appointed officer, employee, or agent, which has been delegated authority, will provide information to the public and host required public meetings in accordance with the Planning Act. Consultation with the applicable Conservation Authority, the County of Frontenac, Parks Canada, provincial Ministries, Indigenous

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communities, and other applicable public commenting agencies will be completed. 8.14.5

Under Section 41(2) of the Planning Act, Council has the authority to put a site plan control by-law in effect for certain lands and types of development within the Township. Section 41(4) of the Planning Act delegates the authority to make decisions on site plan control applications to an officer, employee, or agent of the municipality as an authorized person.

8.14.6

Further to Section 8.14.5, the Township may delegate its authority for additional types of planning applications, by by-law, as follows: a. Consents (Land Severances), including new lot creation, lot additions, and easements b. Validation Certificates c.

Minor Zoning By-Law Amendments including: •

A by-law to remove a holding symbol under Section 36 of the Planning Act where the conditions to remove the holding symbol have been met and any required agreements have been executed.

•

A by-law to permit a temporary use under Section 39 of the Planning Act.

•

Zoning By-Law Amendments that are required as a condition of approval of a provisional consent application that received no objections from the public and technical agencies during the required circulation period.

That the Clerk is hereby authorized and directed to make application to the County of Frontenac for the approval of Amendment 24 to the Township of South Frontenac Official Plan.
That this by-law shall come into force and take effect on the date that Official Plan Amendment 24 by Frontenac County, subject to the provisions of the Planning Act, R.S.O, 1990.c.P.13, as amended. Dated at the Township of South Frontenac this 10th day of January, 2023. Read a first and second time this 10th day of January, 2023. Read a third time and finally passed this 10th day of January, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Louise Fragnito, CAO/Acting Clerk

Page 81 of 101

To: Council Prepared by: Public Services Department Date of Meeting: January 10, 2023 Subject: Speed Limits in Bellrock Village

Summary This report provides background information on speed limits and newly proposed regulatory signage for the Village of Bellrock.

Recommendation This report is for information.

Background In July of 2022, the Public Services Department met with a representative of the Bellrock Village Association to discuss speed concerns within the village. Township staff walked the village with the association representative and discussed areas of concern and subsequent follow up. Township staff committed to carry out targeted traffic survey work and provide follow up details of the results and action plans (where recommended). In August of 2022, the Public Services Department carried out traffic surveys on Main Street between Mill Street and Goodrich Street. Results of the survey indicated that traffic counts were in the range of 170 to 215 vehicles per day and average speeds ranged from 48 to 52km/hr however the 85th percentile speed was in the order of 73km/hr. As part of an initial action plan, it was agreed that the Township should move to get the regulatory signage posted to better inform drivers as they entered the village.

Discussion/Analysis During the month of September, staff did a background review on the speed limits within the village with the understanding that no regulatory speed signage was present. An initial review of the Traffic and Parking By-law 2000-01, and subsequent amendments did not identify a specified speed limit within the bylaw. With the support of the Clerk’s office, the Department was able to find By-law 89-22 from the former Township of Portland (attached) which prescribes a 40km/hr speed limit for the village. The former 1989 by-law had not been repealed with the passing of Bylaw 2000-01 therefore we were advised that the regulation remains valid. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 82 of 101 Township of South Frontenac Staff Report - Speed Limits in Bellrock Village

Township staff did a review of Google images of the village going back as far as 2009 and confirmed that no 40km/hr regulatory signage were previously in place. Due the unusual history of the speed limit bylaw, staff wanted to bring forward a report to Council for information before advancing any new signage work.

Financial Implications The 40km/hr speed limit will require approximately six (6) regulatory speed limit signs to be installed within the village limits. The estimated cost for the new signage installations would be approximately $1,800 and would be covered under the operating budget.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Notice/Consultation • • •

Director of Public Services Clerk Bellrock Village Association

Attachments •

Attachment 1 - By-Law 89-22 - Bellrock Village Speed Limits

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 83 of 101 Township of South Frontenac Staff Report - Speed Limits in Bellrock Village

Approvals Submitted By:

Reviewed By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Kyle Bolton, C.E.T. Director of Public Services

Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 84 of 101

CORPORATION OF THE TOWNSHIP OF PORTLAND BY-LAW NUMBER 89-22

BEING A BY-LAW TO DECREASE THE SPEED LIMITS OF MOTOR VEHICLES WITHIN THE LIMITS OF THE HAMLET OF BELL ROCK FROM STATUTORY SPEED LIMITS.

I I

I Ii

WHEREAS subsection 2 of section 109 of The Highway Traffic Act (R.S.O. 1980, Chapter 198) authorizes the council of a municipality and the trustees of a police village by by-law to prescribe a speed limit of 40, 50, 60, 70, 80, 90 or 100 kilometres per hour for motor vehicles driven on any highway or portion of highway under its jurisdiction; AND WHEREAS it is deemed expedient that the speed of motor vehicles on certain highways in the Corporation of the Township of Portland be restricted;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF PORTLAND ENACTS AS FOLLOWS:

When any highway or portion of highway set out below is marked in compliance with the regulations under The Highway Traffic Act, the maximum rate of speed thereon shall be 40 kilometres per hour. All roads within the Hamlet of Bell Rock

The penalties provided in subsection 13 of section 109 of The Highway Traffic Act shall apply to offences against this by-law .

READ A FIRST AND SECOND TIME THIS 16TH DAY OF MAY, 1989. READ A THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF MAY, 1989.

I 1

Page 85 of 101

To: Council Prepared by: Development Services Department Date of Meeting: January 10, 2023 Subject: Update on New South Frontenac Official Plan

Summary Planning staff are providing a progress update to Council on the draft Official Plan since their last report to Council on July 12th, 2022. A first draft Official Plan was circulated to First Nation and Indigenous communities, and external agencies for their technical review on September 15th, 2022, as per Council resolution No. 2022-29-09. The second draft of the Official Plan will be provided to Council on January 11th, 2023. The draft includes all First Nation and Indigenous communities, and external agencies technical comments that were received for Council’s review and consideration. The draft Official Plan will be an agenda item at the special Council meeting on January 31st, 2023. This will provide Council an opportunity to discuss the second draft, timelines, and potential for public consultation in spring 2023.

Recommendation This report is for information only.

Background The new South Frontenac Official Plan process started in 2019. Following the Planning Act, Council held a Section 26 public meeting on August 6, 2019, where Council made the decision to prepare a new Official Plan. A series of in-person visioning workshops, as well as an on-line survey, occurred during the fall of 2019. These sessions were well attended and provided great public input to provide a basis for the preparation of a new Official Plan. A summary of the public input was shared with Council in January 2020. The Official Plan was put on pause during the height of the COVID-19 pandemic, until a means of virtual consultation was put in place. Dillon Consulting was engaged in March 2021 to assist staff with the preparation of the new Official Plan (Official Plan Review Team).

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 86 of 101 Township of South Frontenac Staff Report - Update on New South Frontenac Official Plan

In May 2021, Dillon Consulting met with Council and senior staff to gain input on the Road Map and Engagement Strategy. The Strategy was endorsed by Council in June 2021. This document included an Indigenous Engagement Strategy. In August 2021, a series of policy direction brochures were released, and three virtual policy direction workshops were delivered to the public. An on-line survey was also available for the public to share comments on the policy direction information sheets that were posted on Engage South Frontenac in August and September 2021. This information, along with the results of the 2019 public engagement, were used to prepare a Policy Direction’s report. This report was endorsed by Council in December 2021. The first draft of the Official Plan, including associated mapping, was presented to Council at special Committee of the Whole meetings on May 24, 2022, and June 28, 2022. The purpose of these meetings was to introduce the first draft of the new Official Plan and to review the growth management framework that forms the basis for the policies in the Official Plan. The proposed Agricultural areas were also reviewed. Council was also given the opportunity to review detailed policies between the May and June meetings and pose questions and provide feedback to staff. On July 12th, 2022, Council directed staff to circulate the draft Official Plan to First Nation and Indigenous communities, and to external agencies for review and comment. Council also postponed public consultation until after the October 2022 municipal election (Resolution No. 2022-20-09). All background materials and reports considered by Council to date are available on the Engage South Frontenac website at: https://engagefrontenac.ca/official-plan-review-southfrontenac-2040. Links to reports and background materials are also provided below in Appendix A.

Update Formal circulation of the draft Official Plan to First Nation and Indigenous Communities, and external agencies occurred on September 15th, 2022. Comments received ranged from policy edits and revisions, to highlighting mapping issues and/or inconsistencies within the draft Official Plan document. Some examples of comments received include, the Algonquins of Ontario requested policy additions and edits such as the right (but not obligation) to install storyboards and related landscaped areas at boat launches and along trails as part of the Township’s signage and wayfinding initiatives. Parks Canada requested edits to the Rideau Canal references. Cataraqui Conservation suggested policy additions and edits, as well as the addition of technical document requirements as part of the waterfront development policy section and as an appendix. In December 2022, all the comments received from the First Nation and Indigenous Communities, and external agencies were reviewed and incorporated where appropriate in the second draft Official Plan. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 87 of 101 Township of South Frontenac Staff Report - Update on New South Frontenac Official Plan

The County of Frontenac is the approval authority for the Official Plan. County Planning staff provided comments on December 22nd, 2022. Suggested revisions from County staff included consideration of the recent changes in Provincial legislation and passing of Bill 23 (such as parkland dedication, changes to wetland evaluation protocols, involvement of Conservation Authorities in development review, and the exemption of site plan control of developments of up to ten (10) residential units). Other policy comments were related to growth and settlement areas, secondary plans, waterfront development and private roads. The Official Plan Review Team will meet with County staff to discuss their comments in more detail. Due to the timing of the County submission, their comments will be incorporated in the next draft of the Official Plan.

Next Steps A presentation and discussion of the second draft of the Official Plan will be an agenda item at the special Council Meeting to be held on January 31st, 2023. This meeting will provide Council an opportunity to discuss the second draft of the Official Plan, and to review and endorse a new timeline for completing the Official Plan process. The meeting will also include staff recommendation to allow for public consultation in the spring of 2023.

Financial Implications The preparation of the Official Plan is a budgeted expense.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment.

Action Item: Official Plan supports complete communities and innovative rural development.

Climate Considerations ☐ Not applicable to this report. ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. The Official Plan includes draft policies related to sustainability and climate change. It provides a framework for the Township to prepare a climate change action plan.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 88 of 101 Township of South Frontenac Staff Report - Update on New South Frontenac Official Plan

Notice/Consultation The following staff have been consulted in the preparation of this report: • •

Christine Woods, Senior Planner Sarah Cadue, Planner

Attachments None

Approvals Submitted By:

Brad Wright Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 89 of 101 Township of South Frontenac Staff Report - Update on New South Frontenac Official Plan

Appendix A: Background Materials on New South Frontenac Official Plan August 6, 2019: Section 26 Special Meeting under the Planning Act to consider revisions that may be required to the South Frontenac Official Plan. https://southfrontenac.civicweb.net/filepro/document/53712/Council%20%2006%20Aug%202019%20-%20Agenda%20-%20Pdf.pdf November 25, 2019: South Frontenac Official Plan Summary of Visioning Open Houses & On-line Survey. https://southfrontenac.civicweb.net/filepro/document/56900/Development%20Services%20%2025%20Nov%202019%20-%20Agenda%20-%20Pdf.pdf January 21, 2020: Summary Report to Council - Results of Fall 2019 South Frontenac OP consultation & South Frontenac 2040 Official Plan Visioning On-line Survey Results. https://southfrontenac.civicweb.net/Portal/MeetingInformation.aspx?Org=Cal&Id=403 May 11, 2021: Dillon Consulting and Planning staff met with Council at a special Committee of the Whole meeting to provide input on the strategic direction for the Official Plan. https://southfrontenac.civicweb.net/document/72254/?printPdf=true June 15, 2021: Official Plan Road Map & Engagement. https://southfrontenac.civicweb.net/filepro/document/74021/Council%20%2015%20Jun%202021%20-%20Agenda%20-%20Pdf.pdf August 14, 19, 25, and 31, 2021: Official Plan Virtual Open House https://southfrontenac.civicweb.net/filepro/document/75562/Official%20Plan%20Virtual%20 Open%20House%20-%20Building%20a%20Strong%20Foundation%20for%20Policy%20%20Agenda%20-%20Agenda%20-%20Pdf.pdf November 23, 2021: Official Plan – Policy Direction. https://southfrontenac.civicweb.net/filepro/document/79734/Special%20Committee%20of% 20the%20Whole%20-%2023%20Nov%202021%20-%20Agenda%20-%20Pdf.pdf December 21, 2021: New Official Plan - Recommendations on the Policy Directions Report https://southfrontenac.civicweb.net/filepro/document/80644/Council%20%2021%20Dec%202021%20-%20Agenda%20-%20Pdf.pdf May 24, 2022. First Draft – New South Frontenac Official Plan. https://southfrontenac.civicweb.net/filepro/document/85921/Special%20Committee%20of% 20the%20Whole%20-%2024%20May%202022%20-%20Agenda%20-%20Pdf.pdf

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 90 of 101 Township of South Frontenac Staff Report - Update on New South Frontenac Official Plan

June 28, 2022. Review of First Draft Timelines for Adoption of the new Official Plan. https://southfrontenac.civicweb.net/FileStorage/62D5A0320F61484E8B59FC44661A53B5Staff%20Report%20-%20Review%20of%20First%20Draft%20Timelines%20for.pdf July 12, 2022: Timelines for Adoption of the new South Frontenac Official Plan. https://southfrontenac.civicweb.net/document/87097/?printPdf=true

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

BUDGET SURVEY FEEDBACK JANUARY 2023

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EXECUTIVE SUMMARY • Survey open from Nov 8 – Dec 31, 2022 • 589 responses vs. 265 in 2022

Main Themes: • 77.9% of responses prefer a reasonable increase to property taxes to maintain or enhance services (2022- 75.5%) • 57-78% of responses to maintain current levels of services in services identified in survey

Page 92 of 101

• Most important issues: • Climate Change • Economic Development • Affordable Housing

RESIDENT STATUS

Question: Do you live in South Frontenac? Select the answer that best describes your residency here

2023 80.9% Full-time residents 9.4% Seasonal residents 6.7% Renters full-time 10.4% operate a business in South Frontenac Page 93 of 101

PREFERRED APPROACH TO BUDGET INCREASES Question: Municipal property taxes pay for services and programs provided by the Township. Council tries to strike a reasonable balance between the levels of service the Township offers and the amount levied from property taxes. However, the cost of delivering current services and maintaining existing infrastructure typically increases over time due to inflation and other economic pressures. With this in mind, which of the following approaches to budgeting would you generally prefer the Township pursue?

50% 45%

42.4%

45.0%

40% 35.5%

35%

30.5%

30% 25% 20%

17.2%

15%

12.8%

10% 4.0%

Reasonable increase to enhance services

Increase only enough to maintain current services

Cut services to maintain taxes at current levels 2023

2022

Cut services to reduce taxes

5.4%

3.8%

Unsure

Page 94 of 101

3.4%

MAINTAIN/INCREASE/ DECREASE SERVICE LEVELS 2023 MAINTAIN (57-78% of responses)

Question: would The overarching message was to maintain you increase, maintain or current levels of services in all areas decrease service levels currently INCREASE (10-35% of responses) provided by the Township in the #1: Road maintenance following areas? #2: Parks and outdoor amenities

#3: Fire and emergency services

DECREASE (2-28%) of responses

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#1: Creative and cultural programming #2: By-law enforcement/animal control

MOST IMPORTANT ISSUES 2023 Question: What do you feel are some of the most important issues facing our community that should receive the greatest attention from Council in the 2023 budget and moving forward? Select up to three. Climate change

243

Economic development

172

Affordable housing

164

Increased waste diversion

150

Current economic issues and their impact on…

146

Shoreline protection

137

Short-term rental regulations

121

Other (please specify)

86 71

Tourism/destination development/marketing

Commuter transit services

57 0

100

#1: Climate Change (#1 in 2022) #2: Economic Development (#2 in 2022) #3: Affordable Housing (n/a in 2022) 150

200

250

300 9

Page 96 of 101

Property standards

Q3: MOST IMPORTANT ISSUES 2023 VS 2022 2023

2022

Climate Change (120 responses) Economic Development (102 responses) Increased Waste Diversion (84 responses) Shoreline Protection (82 responses) Short-term rentals regulations (75 responses) 6. Tourism/Destination Development marketing (52 responses) 7. Property standards beautification (40 responses) 8. Commuter transit services (39 responses)

*Note: #2 and #3, current economic issues and their impact on municipal costs and affordable housing were included this year for the first time

Page 97 of 101

Climate change (243 responses) Economic Development (172 responses) Affordable Housing (164 responses)* Increased Waste Diversion (150 responses) Current economic issues and their impact on municipal costs (146 responses)* Shoreline protection (137 responses) Short-term rental regulations (121 responses) Other (86 responses)

JOINT TRANSPORTATION

2023

2022

Question: A significant number of South Frontenac residents commute to the City of Kingston for employment. If some form of commuter transit service was made available by the Township on major traffic corridors (i.e. Road 38, Perth Rd, etc.), would you be interested in using this service?

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16.1% Yes, would use it (16% - 2022) 53.5% No, wouldn’t use it (59.5% - 2022) 28.0% Unsure/need more info (24.4% - 2022)

MAIN SOURCES OF INFORMATION 2023 Question: Where do you go to receive information about the Township’s budget? Local newspaper

274

Township website

252

I haven’t looked for information about the Township budget before

148

Township Social media

101

CivicWeb, from Agendas and minutes

Council meetings

Other (please specify)

18 0

100

150

200

250

300

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#1: Local newspaper (274 responses) #2: Website (252 responses) #3: Social media (101 responses)

PREFERRED WAYS TO RECEIVE INFORMATION 2023 Question: If the Township were to increase communication efforts in general, how would you prefer to receive that information?

Regular emails/e-newsletter

292

Social media

182

Ads/notices in the Frontenac News

137

Any of the above would be great

134

Township smartphone/mobile app

Text message/sms notifications

40 0

100

150

200

250

300

350 9

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#1: Email newsletter (292 responses) #2: Social media (182 responses) #3: Newspaper (137 responses) #4: Mobile app (134 responses)

Page 101 of 101

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-002 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON JANUARY 10, 2023 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 10, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held January 10, 2023 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 10, 2023 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 10th day of January 2023. Read a third time and finally passed this 10th day of January 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Louise Fragnito, Acting Clerk

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