Body: Council Type: Minutes Meeting: Regular Date: March 11, 2025 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council March, 11, 2025
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 7:00 PM Location: 3910 Battersea Road, Battersea Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Absent: Randy Ruttan Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Stephanie Kuca - Director of Finance & Treasurer, Christine Woods, Manager of Planning Services, Troy Dunlop, Manager of Engineering and Projects 1
Call to Order
a)
Resolution Resolution No. [2025-05]-01 Moved by Councillor Sleeth Seconded by Councillor Roberts That the Council meeting of March 11, 2025 be called to order at 7:03 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. [2025-05]-02 Moved by Councillor Pegrum Seconded by Councillor Leonard That the agenda be amended to include the addendum. Carried Resolution No. [2025-05]-03 Moved by Councillor Pegrum Seconded by Councillor Leonard That the agenda, as amended, be approved. Carried
4
Scheduled Closed Session
a)
Not applicable.
5
Public Meeting
a)
Resolution
Minutes of Council March, 11, 2025 Resolution No. [2025-05]-04 Moved by Councillor Turcotte Seconded by Councillor Sleeth That the public meeting be called to order. Carried b)
Notice of Collection The Deputy Clerk read the Notice of Collection.
c)
Application for Unopened Road Allowance Purchase - 1173 Narrows Lane Heather Woodland, Deputy Clerk, was present and provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. In response to a question from Councillor Trueman, Heather Woodland clarified that the purchase price was at the same rate as the portion of road allowance which was sold to the south, identified as Parcel C on the location map. Mayor Vandewal afforded members of the public the opportunity to provide comments. No members of the public provided comment.
d)
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2025-0001, Trousdale (P.A. Miller Surveying Ltd.), 1125, 1127 and 1137 Willy’s Lane, Fourteen Island Lake Christine Woods, Manager of Planning Services, was present and provided an overview of the application. Mayor Vandewal afforded members of Council with an opportunity to provide comment. Paul Miller, P.A. Miller Surveying Ltd., was present at the meeting to represent the application as the agent. In a response to a question from Councillor Morey regarding a potential alternative for extending lot 2 and if there was thought to extend the lot to the two unused cottages, Paul Miller explained the rationale behind the size and shape of the lots and the considerations for septic system installation. He added that it has been communicated that the intention is to retain the two unused cottages. In response to a question from Mayor Vandewal regarding future development applications for the buildings, Christine Woods provided additional details regarding the process to request permission to enlarge dwellings that are located less than 30 metres from the water. Councillor Trueman inquired about the standard for installing a septic system, and Chrisitine Woods provided additional details regarding the lot with regards to the potential for a septic system. Mayor Vandewal afforded members of the public an opportunity to provide comment. Jim Pine was present and offered support for the proposed application and consents. Timothy Brown was present and explained that his cottage is located on the far
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Minutes of Council March, 11, 2025 end of Willy’s Lane. He sought clarification and assurances regarding an existing leased right of way and how it would be maintained if the properties were sold to a new owner. Paul Miller clarified that the issues of right of way will be addressed during the consent process, and added that it is assumed that the Trousdale family are agreeable to maintain the right of way and that it would not be in anyone’s interest to argue that. Christine Woods offered additional clarification regarding the process to include the right of way as a condition to an application. She also provided an explanation regarding the process for the zoning application coming forward in advance of the consent application and an overview of the next steps. Timothy Brown inquired about shared maintenance on the private lane. Christine Woods suggested that it would be beneficial for the residents on the lane to work out an agreement for maintaining the lane, and that it is not something that can be dealt with through the zoning application.
e)
Resolution Resolution No. [2025-05]-05 Moved by Councillor Leonard Seconded by Councillor Roberts That the public meeting be closed. Carried
6 a)
Delegations There were none.
7
Briefings
a)
Heather Roberts, Utilities Kingston, was present and spoke to Council regarding the Sydenham Water Treatment Plant 2024 Annual Summary Report.
b)
Mike Vilneff from the Loomex Group was present and spoke to Council regarding the 2025 Fire Master Plan.
8
Approval of Minutes
a)
Resolution Resolution No. [2025-05]-06 Moved by Councillor Roberts Seconded by Councillor Pegrum That the minutes of the February 18, 2025 Council meeting be approved. Carried
9
Reports Requiring Action
a)
Request for Extension of Approval – Shield Shores Draft Plan of Condominium 10CD-2016/001 Resolution No. [2025-05]-07 Moved by Councillor Sleeth Seconded by Councillor Leonard
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Minutes of Council March, 11, 2025 That Council recommend the County of Frontenac extend draft plan approval for a period of two years for application 10CD-2016/001, subject to the conditions approved by the County of Frontenac on May 15, 2019, and direct the Clerk to forward this resolution to the County Clerk. Carried b)
Vesting of Failed Tax Sale Properties Resolution No. [2025-05]-08 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council authorize the vesting of the properties listed under Attachment A of Report 2025-043; That the properties listed under Attachment A be declared surplus to allow for next steps to be undertaken in the failed tax sale RFP process; and That the vesting costs for the listed properties under Attachment A, based on the cost at the time the property is vested, be funded from the allowance for doubtful accounts. Carried
c)
2025 Frontenac Farmers Market Special Events Resolution No. [2025-05]-09 Moved by Councillor Sleeth Seconded by Councillor Turcotte That Council designate the special events hosted by the Frontenac Farmers Market as Municipally Significant on May 9th, June 6th, July 11th, September 26th, and December 6th, 2025, from 3:00 pm – 7:00 pm at Centennial Park in Harrowsmith as required by the Alcohol & Gaming Commission of Ontario (AGCO) for a Special Occasion Permit (SOP) for the sale and service of alcohol at the events; and That Council approve the sale and service of alcohol through the Kick & Push Brewery Catering Endorsement licence at the Frontenac Farmers Markets as per By-law 2003-90 on May 16th, June 20th and 27th, July 25th, August 1st, 15th, and 29th, September 12th, and October 10th and 31st, 2025, from 3:00 pm – 7:00 pm. Carried
d)
2025 Municipally Significant Event Designations for AGCO SOP Resolution No. [2025-05]-10 Moved by Councillor Morey Seconded by Councillor Trueman That Council move to designate the South Frontenac Summer Kickoff Music Festival on May 24th, 2025, from 1:30 pm – 9:30 pm at Centennial Park in Harrowsmith as municipally significant in support of the Alcohol and Gaming Commission of Ontario Special Events Permit Application; and That Council move to designate the Open Farms Kickoff Event on September 5th, 2025, from 3:00 pm – 7:00 pm as municipally significant in support of the Alcohol and Gaming Commission of Ontario Special Events Permit Application. Carried
e)
2024 Sydenham Water Annual Summary Report Resolution No. [2025-05]-11
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Minutes of Council March, 11, 2025 Moved by Councillor Pegrum Seconded by Councillor Turcotte That Council receive the 2024 Annual Summary Report for the Sydenham Water Treatment Plant as required by the terms and conditions outlined in Schedule 22 of Ontario Regulation 170/03 for Drinking Water Systems. Carried 10
Advisory Committee Reports or Minutes
a)
Motion regarding Township of South Frontenac Events Resolution No. [2025-05]-12 Moved by Councillor Roberts Seconded by Councillor Leonard WHEREAS South Frontenac staff have done an incredible job planning, coordinating and executing community events throughout the year that draw in residents from across South Frontenac and adjacent communities, and WHEREAS these public events foster a greater sense of community engagement and involvement by all those who attend, volunteer and participate, and WHEREAS the demographic of South Frontenac continues to grow with more people looking to connect with the community through a variety of public recreation event opportunities, and WHEREAS these community events positively contribute to economic development in South Frontenac through visitor spending, job creation, business networking, and promoting South Frontenac as a tourism destination, and WHEREAS planning and executing community events requires a significant amount of work for staff throughout the year including but not limited to fostering partnerships, coordinating volunteers, securing vendors, etc; THEREFORE IT BE RESOLVED THAT staff be directed to review all events led by and scheduled in South Frontenac for 2025 to assess their effectiveness and determine if any new ones could be included, for example movies in park in Battersea, Sydenham and Harrowsmith, and THAT the Recreation and Leisure Services staff report back to the next South Frontenac Recreation and Leisure Services Advisory Committee meeting with any event recommendations and resource impacts for the committee’s consideration, and THAT the report includes South Frontenac’s annual event roster with an estimate on the ideal number of events the Township can do with the current staff resources and what, if any additional staff resources would be required for the Township to consider new events. Carried
11
Reports Requiring Approval of By-laws
a)
RC-24-03 (Rahmel) Unopened Road Allowance Closure and Purchase Request Resolution No. [2025-05]-13 Moved by Councillor Turcotte Seconded by Councillor Sleeth That By-law 2025-14 attached to the Report as Exhibit C, being a By-law to Stop up, close and sell a portion of Unopened Road Allowance, Part 1 Plan 13R23297, Storrington/Pittsburgh District, be given first and second reading.
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Minutes of Council March, 11, 2025 Carried Resolution No. [2025-05]-14 Moved by Councillor Roberts Seconded by Councillor Pegrum That By-law 2025-14 be given third reading, signed and sealed. Carried b)
Zoning By-law Amendment Application PL-ZBA-2024-0131, McCaldon, 1015 Little Deer Lane Resolution No. [2025-05]-15 Moved by Councillor Roberts Seconded by Councillor Trueman That By-law 2025-15 being a By-law to amend the zoning on lands known as 1015 Little Deer Lane, Part Block 18, Plan 1938, Part of Lot 1, Concession 12, District of Portland, Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-05]-16 Moved by Councillor Pegrum Seconded by Councillor Turncotte That By-law 2025-15 be given third reading, signed and sealed. Carried
c)
RC-24-05 (Leverette) Unopened Road Allowance Closure and Purchase Request, Public meeting and By-law Resolution No. [2025-05]-17 Moved by Councillor Morey Seconded by Councillor Leonard That By-law 2025-16 being a By-law to Stop up, close and sell a portion of Unopened Road Allowance, Part 2 and Part 3 Plan 13R19516; Loughborough, be given first and second reading. Carried Resolution No. [2025-05]-18 Moved by Councillor Sleeth Seconded by Councillor Trueman That By-law 2025-16 be given third reading, signed and sealed. Carried
d)
Appointment of Deputy Fire Chief Resolution No. [2025-05]-19 Moved by Councillor Roberts Seconded by Councillor Pegrum That By-law 2025-17 being a By-law to Appoint a Deputy Fire Chief, be given first and second reading. Carried Resolution No. [2025-05]-20 Moved by Councillor Leonard Seconded by Councillor Turcotte That By-law 2025-17 be given third reading, signed and sealed. Carried
e)
Appointment of Treasurer
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Minutes of Council March, 11, 2025 Resolution No. [2025-05]-21 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2025-18 being a By-law to Appoint a Treasurer, be given first and second reading. Carried Resolution No. [2025-05]-22 Moved by Councillor Trueman Seconded by Councillor Pegrum That By-law 2025-18 be given third reading, signed and sealed. Carried 12
Reports for Information
a)
2024 Statement of remuneration and expenses paid to Council Members
b)
2024 Development Charges Reporting
13
Committee of the Whole
a)
Not applicable.
14
Tabling of Documents
a)
There were none.
15
Communications
a)
There were none.
16
Notice of Motions
a)
There were none.
17
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard provided an update regarding the availability of trail permits which will be in effect as of April 1, 2025.
b)
Quinte Conservation Councillor Roberts provided an update regarding the last meeting which included the election of Chair and Vice Chair for a period of 2 years.
c)
Rideau Valley Conservation Authority Councillor Turcotte provided an update of the various items which were considered at the previous meeting which included passing the 2025 budget.
18
Announcements/Statements by Councillors
a)
There were none.
19
Recess
a)
Council recessed from 8:32 p.m. to 8:38 p.m.
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Minutes of Council March, 11, 2025 20
Closed Session (if requested)
a)
Resolution Resolution No. [2025-05]-23 Moved by Councillor Turcotte Seconded by Councillor Sleeth That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) Personal matters about an identifiable individual, including municipal or local board employees. Carried
b)
Note: Council recessed from 8:32 p.m. to 8:36 p.m.
c)
a) Personal matters about an identifiable individual, including municipal or local board employees. Resolution No. [2025-05]-24 Moved by Councillor Roberts Seconded by Councillor Leonard That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
21
Confirmatory By-law
a)
Resolution Resolution No. [2025-05]-25 Moved by Councillor Leonard Seconded by Councillor Morey That By-law 2025-19, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-05]-26 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-law 2025-19, being the confirmatory by-law, be given third reading, signed and sealed. Carried
22
Adjournment
a)
Resolution Resolution No. [2025-05]-27 Moved by Councillor Roberts Seconded by Councillor Pegrum That the Council meeting of March 11, 2025 be adjourned at 8:55 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
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Minutes of Council March, 11, 2025 South Frontenac is a welcoming and thriving rural community
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