Body: Council Type: Minutes Meeting: Regular Date: August 12, 2025 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council August, 12, 2025
Township of South Frontenac Council Meeting Minutes
Meeting #2025-16 Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Stephanie Kuca - Director of Finance and Treasurer, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods - Manager of Planning Services, Rebecca Roy - Chief Building Official
1
Meeting to Order
a)
Resolution Resolution No. [2025-16]-01 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council meeting of August 12, 2025 be called to order at 7:01 p.m. Carried
2
Roll Call
a)
The Deputy Clerk conducted roll call.
3
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-16]-02 Moved by Councillor Pegrum Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried
4
Disclosure of Pecuniary Interest
a)
There were none.
5
Committee of the Whole “Closed Session”
a)
Not applicable.
6
Recess (If Required)
7
Ceremonial Presentations
a)
There were none.
8
Public Meeting
Minutes of Council August, 12, 2025 a)
Resolution Resolution No. [2025-16]-03 Moved by Councillor Morey Seconded by Councillor Turcotte That the public meeting be called to order. Carried
b)
The Deputy Clerk read the Notice of Collection and Public Meeting statement.
c)
Zoning By-law Amendment Application PL-ZBA-2025-0017, 1029 Benjamin Lane, Loughborough District Christine Woods provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions received from members of Council. Mayor Vandewal afforded members of the public an opportunity to speak to the application. No members of the public spoke to the application.
d)
Zoning By-law Amendment Application PL-ZBA-2025-0082, 223 Spruce Lane, Bedford District Christine Woods provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions received from members of Council. Mayor Vandewal afforded members of the public an opportunity to speak to the application. No members of the public spoke to the application.
e)
Resolution Resolution No. [2025-16]-04 Moved by Councillor Trueman Seconded by Deputy Mayor Ruttan That the public meeting be closed. Carried
9
Delegations
a)
There were none.
10
Briefings
a)
There were none.
11
Reports from Administration
a)
Zoning By-law Amendment Application PL-ZBA-2025-0045, Heyman, 2529 Freeman Road Resolution No. [2025-16]-05 Moved by Councillor Pegrum Seconded by Councillor Leonard
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Minutes of Council August, 12, 2025 That the Zoning By-law Amendment Application (File Number PL-ZBA-20250045) submitted by Brad and Tanya Heyman, regarding 2529 Freeman Road, be approved; That By-law 2025-52, attached to Report Number 2025-117, as Exhibit A, being a By-law to amend the zoning on lands known as 2529 Freeman Road, Part of Lot 6, Concession 6, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-52 be presented to Council for third reading. Carried b)
Zoning By-law Amendment Application PL-ZBA-2025-0017, 1029 Benjamin Lane, Loughborough District Resolution No. [2025-16]-06 Moved by Councillor Morey Seconded by Councillor Turcotte That the Zoning By-law Amendment Application (File Number PL-ZBA-20250017) submitted by Marilyn Votary, regarding three properties associated with 1029 Benjamin Lane, be approved; That By-law 2025-55, attached to Report Number 2025-112, as Exhibit A, being a By-law to amend the zoning on a portion of lands in Part of Lots 9 and 10, Concession 7, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-55 be presented to Council for third reading. Carried
c)
Zoning By-law Amendment Application PL-ZBA-2025-0082, 223 Spruce Lane, Bedford District Resolution No. [2025-16]-07 Moved by Councillor Sleeth Seconded by Councillor Roberts That the Zoning By-law Amendment Application (File Number PL-ZBA-20250082) submitted by Robert and Jamie Bechard, regarding 223 Spruce Lane, be approved; That By-law 2025-56, attached to Report Number 2025-113, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as 223 Spruce Lane, Part of Lot 2, Concession 3, District of Bedford, Township of South Frontenac, be given first and second reading; and That By-law 2025-56 be presented to Council for third reading. Carried
d)
Proposed Bylaw Updates - Waste Management By-law – Loughborough Waste Disposal Site Resolution No. [2025-16]-08 Moved by Councillor Morey Seconded by Councillor Leonard That Council approve the updated service and fee changes for the Loughborough Waste Disposal Site in principle; and
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Minutes of Council August, 12, 2025 That Council direct staff to provide notice for Council to Hold a Public Meeting on September 16th, 2025, in accordance with Notice By-law 2025-33, regarding the proposed fee changes to the Waste Management By-law 2005-98. Carried e)
Verona Housing Servicing EA – Stage 2 Archaeological Assessments Resolution No. [2025-16]-09 Moved by Deputy Mayor Ruttan Seconded by Councillor Morey That Council accept the proposal for scope changes from J. L. Richards totalling $67,582.42 plus HST for the required Stage 2 Archaeological Assessments required through the screening requirements of the Ministry of Citizenship and Multiculturalism; and That Council direct staff to proceed with the required Stage 2 field investigations required under the Ministry of Citizenship and Multiculturalism (MCM) 2011 Standards and Guidelines for Consultant Archaeologists. Carried
f)
Dog Control By-law Amendment Resolution No. [2025-16]-10 Moved by Councillor Roberts Seconded by Councillor Trueman That Council approve the proposed amendment to the Dog Control By-law, as outlined in Exhibit A of Report Number 2025-108 related to dog licensing; and That By-law 2025-51, attached to Report Number 2025-108 as Exhibit A, being a By-law to Amend By-law 2001-66, As Amended, be given first and second reading; and That By-law 2025-51 be presented to Council for third reading. Carried
g)
Appointment of Fence-Viewers – Line Fences By-law Update Resolution No. [2025-16]-11 Moved by Councillor Pegrum Seconded by Councillor Sleeth That Ben Hogan, Shane Kidd, Doug Bancroft, and Will Herbert be appointed as Fence Viewers for the Township of South Frontenac for a term concluding November 1, 2030; That By-law 2025-53, attached to Report Number 2025-110, as Exhibit A, being a By-law to amend By-law 2016-68, Being A By-law to Deal with Line Fences within the Township of South Frontenac, be given first and second reading; That By-law 2025-54, attached to Report Number 2025-110, as Exhibit B, being a By-law to amend By-law 2024-59, Being A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, be given first and second reading; That By-law 2025-53 and By-law 2025-54 be presented to Council for third reading. Carried
h)
Town Hall Expansion Project Budget Update
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Minutes of Council August, 12, 2025 Resolution No. [2025-16]-12 Moved by Councillor Leonard Seconded by Councillor Sleeth That Council approve an additional $75,000 for the Town Hall Office Expansion project to be funded from the Facility Reserve. Carried 12
Reports from Advisory Committees
a)
There were none.
13
Information Reports
a)
4th Quarter 2024 – Building Services Report
b)
Planning Services Report – Q4 2024
14
Committee of the Whole
a)
Not applicable.
15
Communications
a)
Received from Todd McCarthy, Minister of the Environment, Conservation and Parks, confirming receipt of the letter sent by the Township regarding the Lake Partner Program. Mayor Vandewal suggested that the letter be shared at the Lake Forum scheduled for Wednesday August 13, 2025.
16
Tabling of Documents
a)
There were none.
17
New Business
a)
There was none.
18
Notice of Motion
a)
Councillor Pegrum presented the following notice of motion: That the Director of Emergency Services prepare a report to Council prior to 2026 Budget Deliberations outlining options and costs associated with erecting signs to communicate fire burn ban status at Township of South Frontenac Fire Stations.
19
Approval of Minutes
a)
Resolution Resolution No. [2025-16]-13 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the minutes of the July 15, 2025 Council meeting be approved. Carried
20
Approval of By-laws
Page 5 of 7
Minutes of Council August, 12, 2025 a)
Resolution Resolution No. [2025-16]-14 Moved by Deputy Mayor Ruttan Seconded by Councillor Roberts That By-laws Numbers (1) through (6) be given third reading. Carried
b)
- By-law 2025-51 - A By-Law to Amend By-law 2001-66, As amended, “A Bylaw to License Dogs, and for Regulating the Running at Large of Dogs within the Corporation of the Township of South Frontenac”
- By-law 2025-52 - A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural – Special Provision (RU-84) on lands described as 2529 Freeman Road, Part Lot 6, Concession 6, District of Loughborough
- By-law 2025-53 - A By-law to Amend By-law 2016-68, “Being a By-law to Deal with the Line Fences within the Township of South Frontenac”
- By-law 2025-54 - A By-Law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, As Amended
- By-law 2025-55 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RLSW to RU, and other land from RU and RLSW to RLSW147 in Part of Lots 9 and 10, Concession 7, District of Loughborough: Votary
- By-law 2025-56 - A By-Law to amend By-law 2003-75, as amended, to rezone land from RU to RLSW-148 on a portion of lands described as 223 Spruce Lane, Part of Lot 2, Concession 3, District of Bedford: Bechard
21
Committee of the Whole “Closed Session”
a)
Resolution Resolution No. [2025-16]-15 Moved by Councillor Sleeth Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:
- A proposed or pending acquisition or disposition of land by the municipality or local board - Portland District
- Approval of Closed Meeting Minutes Carried
b)
Resolution Resolution No. [2025-16]-16 Moved by Councillor Leonard Seconded by Councillor Morey That Council rise from the Committee of the Whole “Closed Meeting” and the Clerk report. Carried Resolution No. [2025-16]-17 Moved by Councillor Trueman Seconded by Councillor Pegrum That Council authorize and delegate the Chief Administrative Officer to execute the direction received in closed session. Carried
22
Confirmation By-law
Page 6 of 7
Minutes of Council August, 12, 2025 a)
Resolution Resolution No. [2025-16]-18 Moved by Councillor Roberts Seconded by Deputy Mayor Ruttan That By-law 2025-57, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-16]-19 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2025-57, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Date of Next Meeting
a)
The next Council meeting is scheduled for September 2, 2025 at 7:00 p.m.
24
Adjournment
a)
Resolution Resolution No. [2025-16]-20 Moved by Councillor Sleeth Seconded by Councillor Trueman That the Council meeting of August 12, 2025 be adjourned at 8:57 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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