Council - 12 Dec 2023 - Agenda — North Frontenac News Media

Published December 12, 2023

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Body: Council Type: Agenda Meeting: Regular Date: December 12, 2023 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 137

Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

9:00 AM, Tuesday, December 12, 2023 Council Chambers/Virtual Via Zoom .

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session

Recess

Public Meeting

Delegations

Briefings

Approval of Minutes

Resolution

Reports Requiring Action

Township of South Frontenac - 2024 Draft Budget Deliberation

Advisory Committee Reports or Minutes

Reports Requiring Approval of By-laws

Appointment of Treasurer

3-8

9 - 132

133 136

That By-law 2023-98 being a By-law to appoint Louise Fragnito as Treasurer be given first and second reading; and That By-law 2023-98 be given third reading, signed and sealed. 13.

Reports for Information

Committee of the Whole

Information Items

Notice of Motions

Rise and Report regarding County Council and External Boards

Announcements/Statements by Councillors

Closed Session (if requested)

Confirmatory By-law

Page 2 of 137

Resolution

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

137

Page 3 of 137 Minutes of Council December, 5, 2023

Township of South Frontenac Council Meeting Minutes

Meeting #34 Time: 7:00 p.m. Location: Council Chambers / virtual via Zoom Present: Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Troy Dunlop, Manager of Engineering & Capital Projects, Christine Woods - Senior Planner (virtual), Jan Minaker - Manager of Human Resources

Call to Order

Resolution Resolution No. 2023:34:01 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Council meeting of December 5, 2023 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

There were none.

Approval of Agenda

Resolution Resolution No. 2023:34:02 Moved by Councillor Leonard Seconded by Councillor Trueman That the agenda be approved, as presented. Carried

4 a)

5 a)

6 a)

Scheduled Closed Session There was none. Recess There was none. Public Meeting There was none. Delegations

Page 4 of 137 Minutes of Council December, 5, 2023 a)

Patricia Dawson and Hellen Hill were present to speak to Council regarding the proposed Alectra Energy Solutions, South Frontenac and Harrowsmith Energy Storage Projects.

Briefings

Julie Gonyou and Chris Loreto from Strategic Corp spoke to Council regarding the proposed 2023-2026 Corporate Strategic Plan.

Approval of Minutes

Resolution Resolution No. 2023:34:03 Moved by Councillor Trueman Seconded by Councillor Leonard That the minutes of the November 21, 2023 Council meeting be approved. Carried

Reports Requiring Action

Strategic Plan Resolution No. 2023:34:04 Moved by Councillor Godfrey Seconded by Councillor Roberts That Council approve the 2023-2026 Corporate Strategic Plan document, attached as Schedule A to this report; and That Council direct staff to bring forward an implementation plan for the Strategic Plan in the first quarter of 2024. Carried

Request for Lane Name Change – Neill Lane to James Thomas Lane Resolution No. 2023:34:05 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Council direct staff to proceed with the advertising and notice requirements to rename Neill Lane. Carried

2024 Meeting Schedule Resolution No. 2023:34:06 Moved by Councillor Pegrum Seconded by Councillor Trueman That notwithstanding By-law 2017-76, As Amended and By-law 2023-04, the following Council, Lake Ecosystem Advisory Committee and Recreation & Leisure Services Advisory Committee meeting dates be rescheduled as follows: • February 22, Recreation & Leisure Services Advisory Committee meeting rescheduled to February 29; • March 28, Lake Ecosystem Advisory Committee meeting rescheduled to March 21; and • July 9, Council meeting rescheduled to July 16; • December 26, Lake Ecosystem Advisory Committee meeting rescheduled to December 5; and That the 2024 Council, advisory committees and legislated committees meeting schedule, attached as Exhibit A to the Report, be approved. Carried

Page 2 of 6

Page 5 of 137 Minutes of Council December, 5, 2023 d)

Support for Enabling Accessibility Fund – Mid Sized Projects Application for the Centennial Park Accessibility Upgrades Project Resolution No. 2023:34:07 Moved by Councillor Godfrey Seconded by Councillor Leonard That Council support a grant application to the Employment and Social Development Canada Enabling Accessibility Fund – Mid Sized Projects for the Centennial Park Accessibility Upgrades Project; and That authorization be given to the Mayor and the Clerk to sign a transfer payment agreement with Employment and Social Development Canada for the funding if the grant application is successful. Carried

IESO Municipal Support Resolution for Battery Energy Storage Systems Resolution No. 2023:34:08 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council receive for information the Harrowsmith and South Frontenac Battery Energy Storage Phase II Project Request for Municipal Support Resolution report; And further that, in principle, the Council of the Township of South Frontenac grant a Municipal Council Support Resolution for the proposed battery energy storage system bids located at 3891 Alton Road West, Harrowsmith and 3562 Trousdale Road, Hartington. And further, that Council support for the proposals be contingent on further negotiations taking place between the Township and Alectra Convergent JV to provide final approval should their bid to the IESO be successful. These negotiations would include, but not limited to:  A review of all applicable Municipal and Provincial by-laws and Standards as determined by the Municipality including site plan control by-law.  Further public consultation to review community concerns.  Impact of all stages of the project on Township infrastructure and resources. Defeated - See Recorded Vote

(Recorded Vote - 2023:34:08) Yeas: Councillor Godfrey, Councillor Pegrum, Councillor Sleeth, Councillor Trueman (4) Nays: Councillor Leonard, Councillor Morey, Councillor Roberts, Councillor Ruttan, Mayor Vandewal (5) Absent: (0) Resolution No. 2023:34:09 Moved by Councillor Ruttan Seconded by Deputy Mayor Sleeth That the Council of the Township of South Frontenac does not grant a Municipal Council Support Resolution for the battery energy storage system bids proposed at 3891 Alton Road West, Harrowsmith and 3562 Trousdale Road, Hartington. Carried - See Recorded Vote

Page 3 of 6

Page 6 of 137 Minutes of Council December, 5, 2023 g)

(Recorded Vote - 2023:34:09) Yays: Councillor Godfrey, Councillor Leonard, Councillor Morey, Councillor Roberts, Councillor Ruttan, Councillor Sleeth, Mayor Vandewal (7) Nays: Councillor Pegrum, Councillor Trueman (2) Absent: (0)

11 a)

Advisory Committee Reports or Minutes There were none.

Reports Requiring Approval of By-laws

Zoning By-law Amendment Application - PL-ZBA-2023-0048, Bob’s Lake CoOperative (ZanderPlan), Bedford District Resolution No. 2023:34:10 Moved by Councillor Morey Seconded by Councillor Pegrum That By-law 2023-96 being a By-law to amend Zoning By-law 2003-75, as amended, to amend the Limited Service Residential – Waterfront – Special Provision (RLSW-3) zone on lands described as Part of Lot 32, Concession 6 and Part of Lots 33 and 34, Concession 7, District of Bedford, be given first and second reading. Carried Resolution No. 2023:34:11 Moved by Councillor Godfrey Seconded by Councillor Trueman That By-law 2023-96 be given third reading, signed and sealed. Carried

Reports for Information

Joint Rural Transportation Study

Fuel Management System

Bellrock and Petworth Mill Projects

Rural Economic Development Support

Close Out Report – 2023 Private Lane Upgrade Assistance Program

Committee of the Whole

There was none.

Information Items

Correspondence received from Sydenham High School regarding the 150th reunion.

Correspondence received from Boulton Septic regarding Utilities Kingston

Page 4 of 6

Page 7 of 137 Minutes of Council December, 5, 2023 septage disposal rate increase. c)

Additional Correspondence received regarding BESS Proposal (Distributed, December 5, 2023)

Correspondence received from Alectra Inc. regarding South Frontenac and Harrowsmith Energy Storage Projects. (Distributed December 5, 2023)

Notice of Motions

There were none.

Rise and Report regarding County Council and External Boards

County Council Councillor Leonard did not provide an update.

Police Services Board Councillor Leonard did not provide an update.

Cataraqui Conservation Deputy Mayor Sleeth advised that the Cataraqui Conservation Board continued the Strategic Plan discussions. He also noted that the General Manager, Katrina Furlanetto is leaving the organization. Mayor Vandewal inquired about the status of permits and noted that he has received phone calls from residents regarding the speed in which permits are processed.

Frontenac Community Arena Board Councillor Roberts advised that the arena is running smoothly.

Quinte Conservation Councillor Roberts advised that the next meeting is December 21st where the budget approval will be on the table.

Rideau Valley Conservation Authority Councillor Godfrey advised that at their last meeting there were budget and BESS discussions. She noted that there will not be a meeting in December.

18 a)

Announcements/Statements by Councillors There were none.

Closed Session (if requested)

Resolution Resolution No. 2023:34:12 Moved by Councillor Ruttan Seconded by Councillor Morey

Page 5 of 6

Page 8 of 137 Minutes of Council December, 5, 2023 That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) Approval of the November 7, 2023 Committee of the Whole “Closed Meeting” minutes. b) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. c)A proposed or pending acquisition or disposition of land by the municipality or local board - Sydenham Area. d) Personal matters about an identifiable individual, including municipal or local board employees. Carried b)

Resolution - That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Resolution No. 2023:34:13 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried

Confirmatory By-law

Resolution Resolution No. 2023:34:14 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2023-97, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023:34:15 Moved by Councillor Godfrey Seconded by Councillor Leonard That By-law 2023-97, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2023:34:16 Moved by Councillor Morey Seconded by Councillor Ruttan That the Council meeting of December 5, 2023 be adjourned at 9:06 p.m. Carried

Ron Vandewal, Mayor

James Thompson, Clerk

Page 6 of 6

2024 Budget Day Presentation Special Council Meeting December 12, 2024 Page 9 of 137

Agenda

Property Tax Primer
2024 Budget Background
Overall Financial Impact
Project and Program Highlights
Reserves and Obligatory Reserve Funds
Next Steps
Questions? Page 10 of 137

Property Tax Primer Tax Bill is made up of 3 components:

• Township share set by Council • County Share set by County Council • Education Share set by the Province • We only have control over the Township share Page 11 of 137

Property Tax Primer Tax Bill = Township + County + Education Rates X Property Assessment + Local Improvement Charge (including Trailer Licence, Water Debenture) Page 12 of 137

Assessment values are set by MPAC

Property Tax Primer SF to be raised by taxes = $ Expenses - $ Revenues Township Rate =

SF to be raised by taxes Total Weighted Assessment

SF Share of Taxes = Township Rate X Property Assessment Page 13 of 137

Property Tax Primer The Target increase has historically been a 2.0% increase on the Township share of the Tax bill % Target = 2024 SF Taxes – 2023 SF Taxes 2023 SF Taxes

Page 14 of 137

Property Tax Primer • Due to the COVID-19 pandemic, the Ontario government postponed the 2020 Assessment Update. They have indicated that property assessments for the 2024 property tax years will continue to be based on the fully phased-in January 1, 2016 current values. • There has been no announcement at this time by the province as to when reassessments will be completed. It is unknown if this base valuation date will be updated for 2025. • MPAC continues to review properties during non-Assessment Update years as new homes are built, owners renovate, structures are demolished, and properties change use. Page 15 of 137

Property Taxes - Additional Resources • How Your Municipal Budget Works Video • How will my property assessment impact my property taxes?

Page 16 of 137

Budget Background • The 2024 Budget Schedule was originally approved by Council on September 5, 2023. • Budget Delegations were heard on November 7, 2023. One presentation was made by the Frontenac Arch Biosphere Network. • Also on November 7th, 2023 the 2024 Budget Direction and the 2024 – 2033 Long Range Financial Plan were presented. • On November 21st, 2023, the 2024 proposed Capital Budget was presented. Included with the presentation was a Project Summary and the Detailed Descriptions of the proposed 2024 projects. • November 21, 2023 the Budget Survey Results based on a public survey were released. Page 17 of 137

Budget Background

• This is the second budget for this term of Council. • The annual budget operationalizes the Strategic Plan • The budget should clearly show: • What the community values • What priorities are to be accomplished with an alignment to the strategic plan • Where the Township wants to be in the future Page 18 of 137

Budget Background • The 2024 Budget, and carry over projects, address important ongoing priorities including: Road Surface Treatment Program

Administration Office Construction

Facilities Upgrades and Repairs

Fleet Renewal

Recreation and Parks Improvements

Economic Development Strategy

Development Charge & Population Study

Changes in technology

Increased interest rates and increased cost of living

Continued increased demands for recreation programming and events

Labour supply and wage pressures

Page 19 of 137

Road and Bridge Infrastructure upgrades

Budget Background • The Budget Survey results indicated: • 70% of 564 responses preferred a reasonable increase to property taxes to maintain or enhance services. • Approximately 90% of responses indicated Roads and Fire Services were cited as most important day-to day operations. • 71% responded Roads capital projects as most important.

• The 2024 Budget Direction: • The 2024 Operational and Capital budgets being presented have been prepared focussing on priorities rather than tax rate. Consideration has been given to current market inflationary changes. • The 2024 budget aimed towards previous year’s tax rates as a target, which has historically primarily has been 2%, with 2023 at 2.62%. • The budget also was prepared to improve cost recovery in planning and recreation programs.

• And as always, it maintains a strong financial position for the Township

Page 20 of 137

• This budget conforms to Council’s long range financial plan which considers the Township’s ability to fund capital and operations over a 10-year period while observing strategic priorities and maintaining tax rate targets and reserve balances.

Budget Background Items of Note:

• The Capital budget does NOT include carry-over projects (projects approved and funded in prior year budgets); however, work may continue those projects in 2024. A separate summary of carryovers will be provided to Council in March. • Throughout the operating budget, you will see references to Transfer from Reserves and Transfer to Capital. • Transfer from Reserves fund expenditures and are primarily driven from the Capital budget as identified. These can vary significantly year over year. These amounts are largely driven by annual capital requirements. • Transfer to Capital is the way we move capital expenditures identified in the Capital Budget into the Operating Budget. Page 21 of 137

Overall Financial Impact • Total proposed Budget Expenditures: $44,559,632 • Operating budget of $26,792,892 • Capital budget of $17,766,740

• Represents 2.77% impact on average assessed property • Taxes (Township share) of $1,764.91 on average assessment of $278,126 Page 22 of 137

• Represents an annual increase of $47.53/year over 2023

Overall Financial Impact continued • Assessment growth of .99% which is lower than the growth from 2023 of 1.45% and the long-range financial plan forecast of 1.67% . • The Consumer Price Index (CPI) leveled down to 3.1 in October 2023 compared to 6.8% in 2022, 3.4% in 2021 and of 0.7% in 2020. The increase in 2023 was a 40-year high.

Page 23 of 137

• The continued impact of the cost of living increases experienced are seen throughout the 2024 Budget. Other expenses, where possible, have been flatlined from 2023 in order to achieve the 2.77% taxpayer impact.

Inflationary Impacts Specific items that are affected by inflation in the proposed budget are:

• Corporate Insurance (Property and General Liability) – 4% • Utilities (Heat, Hydro, Telephone) – 4% • Fuel – 3% • Wage and Benefits – 2%

Page 24 of 137

Overall Financial Impact continued

Changes from 2023 Cost Savings

Service Area

Amount

Hartington Parking Lot

-$8,000

One Time Software Costs

-$11,500

Hardware Replacements

-$22,050

Reduced Revenues Service Area

$159,062

Negative (-) amounts indicate a reduction of cost from the bottom line

Page 25 of 137

Ontario Community Infrastructure Fund (OCIF)

Amount

Overall Financial Impact continued

Changes from 2023 – Increased Revenues Service Area

Amount

OMPF Funding

-$7,500

AMP Revenues

-$15,500

Bank Interest and Investment Interest

-$290,000

Planning Fees

-$153,000

Page 26 of 137

Negative (-) amounts indicate a reduction of cost from the bottom line

Overall Financial Impact continued

Changes from 2023 – Increased Costs Service Area

$222,579 $96,750 $13,598 $56,778 $110,000 $30,000 $28,552 $22,353 $364,099

Page 27 of 137

Current Year Asset Investment Reserve (AIR) impact (1% of levy) Capital Taxation Requisition Insurance +4% Conservation Authorities Pavement Markings Mowing Local Roads Recycling Collection Computer Maintenance Contracts Staff Complement Annual Adjustments

Amount

Overall Financial Impact continued

Changes from 2023 – Enhanced Services Service Area

Amount

Swim / Daycamps – Net Fees including adding McMullen Beach (-$94,000) and Student Costs ($94,000) By-law Enforcement Contract

$7,100

Parks – Tree Planting to replace dead Ash trees

$20,000

Page 28 of 137

Negative (-) amounts indicate a reduction of cost from the bottom line

Overall Financial Impact continued

Exclusions from 2024 Budget Service Area

Amount

LEO – Public Services (May – Dec.)

$51,111

Fire Prevention Officer – Contract Extension July – December

$51,020

Arborist for Tree Removal

$40,000

Tub Grinder Contract

$34,000

Frontenac Arch Biosphere Request

$17,000 Page 29 of 137

Negative (-) amounts indicate a reduction of cost from the bottom line

Overall Financial Impact continued

Previously Capital Allocations – will now be provided under identified projects Service Area

Amount

Sidewalks

$50,000

Guiderails

$50,000

Streetlights

$30,000

Page 30 of 137

Negative (-) amounts indicate a reduction of cost from the bottom line

Overall Financial Impact continued

Changes from 2023

Organizational Development Plan Service Area

Amount

Public Services Reorganization Annualization

$35,404

Development Services Reorganization Annualization Human Resources Advisor (May-Dec) Remove P/T HR Assistant Public Services PT LEO (Full Year - .75 FTE)

$96,077

Public Services FT LEO Facilities (May – Dec)

$51,111

$57,599 $52,032 Page 31 of 137

Project and Program Highlights • Continue Climate Change allocation of $100,000 • Townhall Expansion Construction • Continued Digital Modernization Project (Corporate Services and Development Services) • Development Charges and Population Studies • Transportation Master Plan • Economic Development Strategy Page 32 of 137

Project and Program Highlights

(Continued)

Page 33 of 137

• Bridge & Culverts Repairs • Road 38 Detailed Design • Storrington Roof and Parking Lot Upgrades • Enhanced Swim and Day camp Program with new site at McMullen Park • Centennial Park Facility upgrades • Petworth Mill wall cap and repairs • Parkette design at Petworth and Bellrock Mill

Reserves and Obligatory Reserve Funds • Overall the Township will be drawing down on reserves and reserve funds in 2024, however this is for specific projects, not to reduce the tax rate. • 2023 Estimated year end balances are $22.3 million • Contributions to Reserves from Taxation, Federal funding (CCBF), Building fees, Development Charges and Parkland will be $10.5 million • Projects to be funded from Reserves and reserve funds total $16 million

• The projected balance at the end of 2024 will be $16.8 million Page 34 of 137

Next Steps • Go over Budget Package pages for feedback or comments • December 19th Council – Report to Amend/Adopt 2024 Budget

Page 35 of 137

Questions?

Page 36 of 137

Page 1 of 2 2023-12-05

Township of South Frontenac 2024 Capital Budget with Financing

Detailed Project # Project * Sheet page # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 38 39 40 41 42 43 44 45 46 47 48

22-02 23-12 24-01 24-03 24-04 24-05

24-11 24-12 24-13 24-14 24-15 24-16 24-17 24-18

24-21 24-22 24-23 24-24 24-25 24-26

21-R09 24-31 24-32 24-33 24-34 24-35 24-36 24-37 24-38 24-39 24-43 24-40 22-17 24-44 24-45 24-46 23-49 24-41 24-47 23-51

22-53 24-61

CORPORATE SERVICES Gateway Signage (2022-2025 Project) Wayfinding Sign Fabrication and Installation (2022-2025 Project) Website Redesign Cloud Server Records Management 14 Island Lake Dam Refurbishment subtotal FIRE Hoses and Appliances Electric Portable Fans Vehicle Replacement - Deputy Fire Chief Pumper Replacement Gas Detectors & Docking Stations Mobile Gear Racks - Station 5 & 7 Specialized Equipment for Squads Radio Communications Study subtotal PUBLIC SERVICES FLEET Tandem Plow Truck Tandem Roller-Pro Truck Two (2) 1-Ton Trucks with plow and sander attachments 1-Ton Truck with Dump Box and power lift Front Broom Attachment AVL - Light Duty Installs subtotal ROADS INFRASTRUCTURE Arterial Reserve (Road 38 - Reserve Transfer) Perth Road Reconstruction (at Loughborough Lake) Microsurfacing - Bellrock Road Orser Road Spooner Road Bedford Road Ormsbee Road Greenfield Road Kerr Road Tom Watson Road Devil Lake Road Surface Treatment (LCB) Preservation 12th Con Bridge (B32) Repair Sydenham Lake Bridge and Dam Bracken Culvert (Yarker Road) Long Swamp Bridge Study Transportation Master Plan Pre-Engineering Roads 2025 Road 38 Detailed Design Pleasant Valley Municipal Drain subtotal SYDENHAM WATER SCADA Software Upgrade Sydenham Drinking Water System Upgrades subtotal FACILITIES

2024 Budget

Tax)

53,333 266,667 33,190 85,000 100,000 200,000 738,190 18,000 30,000 75,000 550,000 40,000 18,000 20,000 10,000 761,000

430,000 625,000 230,000 120,000 40,000 20,000 1,465,000 2,450,000 520,000 495,000 157,500 64,100 1,432,000 819,100 215,900 161,500 124,400 346,600 900,000 38,500 534,000 527,200 35,000 75,000 75,000 100,000 18,750 9,089,550 275,000 37,500 312,500

24-02

Town Hall Expansion

3,500,000

24-51 24-52 24-54 24-55 24-56 24-57 24-58 24-59 24-82 24-83

Storrington Centre Roof and Parking Lot Upgrades Bedford Garage Equipment Upgrades Keeley Patrol Yard Waste Oil Disposal Sydenham Point Accessible Washroom Upgrades Centennial Park New Accessible Washrooms Design and Build Centennial Park Renovations to existing Canteen/Washrooms Harris Park Hall Flooring Replacement Glendower Hall Interior Design Plans Station 5 Exterior Upgrades Station 4 Flooring subtotal RECREATION Sydenham Point Field Score clock Power Centennial Park Walkway Connections Centennial Park Courts and Electrical Improvements McMullen Park - Parking Lot paving & storage bunker McMullen Park Beach and Washroom Building Upgrades Keeley/Bowes Diamond Upgrades Glendower Court Basketball nets Bellrock & Petworth Parkette Conceptual Design

435,000 48,500 25,000 30,000 30,000 150,000 29,000 20,000 15,000 8,000 4,290,500

24-60 24-66 24-80 24-67 24-75 24-68 24-69 24-70

10,000 240,000 49,000 46,000 16,000 208,000 11,000 15,000

Working Funds

Asset Invesment Reserve

53,333 186,667 33,190 85,000 100,000 200,000 658,190

Infrastructure

Landfill Climate Change Public Services Building Building Equipment Equipment Closure Reserve

Fire Equipment

Facilities

Sydenham Water Reserve

OPP Reserve

Wages-Fire Department (Stabilization)

Taxation

Other

Notes

Red Grant Program - 186k *3 + 80k * 3 grant =

80,000

10,000 10,000

761,000

40,000 20,000 60,000

1,465,000

18,000 30,000 75,000 550,000 40,000 18,000 20,000 0

751,000

430,000 625,000 230,000 120,000

1,405,000

2,450,000 495,000

25,000 495,000

157,500 64,100 500,000

County FGT

530,648

401,352 OCIF

819,100 215,900 161,500 124,400 346,600 400,000 38,500 179,500

500,000 OCIF 354,500

527,200 35,000 75,000 75,000 100,000 2,056,300

1,530,000

1,248,000

485,000

2,765,000

885,148

201,658

312,500

4,290,500

73,343 37,500 110,843

18,750 2,468,750

901,352

9,089,550

201,658 ICIP Grant Funding

250,000 435,000 48,500 25,000 30,000

30,000 150,000 29,000 20,000

50,000

485,000

2,765,000

15,000 8,000 990,500

10000 240,000 49,000 46000 16,000 208,000 11000 15,000

Page 37 of 137

50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69

Community Building Development Fund (formerly Federal Gas Parkland Charges

Page 2 of 2 2023-12-05

Township of South Frontenac 2024 Capital Budget with Financing

Detailed Project # Project * Sheet page # 70 71 72 73 74 75 76

24-71 24-72 24-74

24-76 24-77 24-78

Petworth Mill wall cap and repairs Shipyards Boat Ramp Rehabilitation New Picnic Tables subtotal DEVELOPMENT SERVICES Economic Development Strategy Replacement Building Vehicle Development Charge Study and Population Study subtotal Total

2024 Budget

Community Building Development Fund (formerly Federal Gas Parkland Charges Tax)

200,000 110,000 10,000 915,000 50,000 50,000 95,000 195,000 17,766,740

448,000

200,000 110,000 10,000 467,000

Working Funds

Asset Invesment Reserve

Infrastructure

Landfill Climate Change Public Services Building Building Equipment Equipment Closure Reserve

Fire Equipment

Facilities

Sydenham Water Reserve

OPP Reserve

0 110,843

Wages-Fire Department (Stabilization)

Taxation

Other

Notes

915,000

0 2,538,750

0 1,183,010

195,000 17,766,740

50,000 50,000 95,000 95,000 2,649,300

0 1,530,000

0 467,000

50,000 1,193,190

0 4,013,000

0 885,148

0 990,500

0 751,000

0 1,405,000

50,000 50,000

0

Page 38 of 137

Page 1

Capital Project Detail Sheets Corporate Services Projects

Page 39 of 137

Page 2

Capital Project Detail Sheet Project Information Project Name: Gateway Signage

Type of Project: Other

Project Number: 22-02

Basis for Activity: Growth Related

Department: 1210 - CAO

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Installation of gateway signage at Township border entry points.

Rationale: Gateway signs are important beacons where visitors and residents will easily recognize they are entering South Frontenac and what it represents. The use of updated gateway signage with South Frontenac’s new brand will promote attention to the natural assets and opportunities the Township provides.

(Pre-approved in 2022)

Staff Contact: Louise Fragnito (lfragnito)

Project Finances

Actuals Description 80100 - Equipment

Expensed to Current Year Expenses / Expenditure

Total 49650 - Reserve Total

Budget

Revenues / Funding Source

Total Project

Prior Approved

2024

2025

2026

2027

2028

220,000

113,333

53,333

53,334

220,000

113,333

53,333

53,334

113,333

Page 40 of 137

Page 3

Capital Project Detail Sheet Project Information Project Name: Wayfinding Sign Fabrication & Installation

Type of Project: Other

Project Number: 23-12

Basis for Activity: Other

Department: 1220 - Communications

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Wayfinding Signage Fabrication and Installation.

Rationale: Wayfinding signage will be prepared and installed in critical locations that will provide a clear, consistent and highly navigable system that will inform and direct visitors and residents to local businesses, services, attractions and recreational amenities and assets. The signage will use the new branding that will provide continuity in linking tourism and economic development in the Township.

(Pre-approved in 2022)

Staff Contact: Louise Fragnito (lfragnito)

Project Finances

Actuals Description

Budget

Expensed to Current Year

55290 - Contracted Services Expenses / Expenditure Total

Total Project

Prior Approved

2024

2025

2026

2027

2028

800,000

266,666

266,667

800,000

266,666

266,667

41500 - Grnts-Prov

Revenues / Funding Source

240,000

80,000

49650 - Reserve

Revenues / Funding Source

560,000

186,666

186,667

800,000

266,666

266,667

Total

Page 41 of 137

Page 4

Capital Project Detail Sheet Project Information Project Name: Website Redesign

Type of Project: Software & Support

Project Number: 24-01

Basis for Activity: Service Level Change

Department: 1220 - Communications

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Website Redesign

Rationale: Website requires updating due to new configurations in the software. The upgrade will improve search functions and accessibility as well as give a new look to the Township website.

Staff Contact: Louise Fragnito (lfragnito)

Project Finances

Actuals Description 55330 - Consultant Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

33,190

Page 42 of 137

Page 5

Capital Project Detail Sheet Project Information Project Name: Cloud Server

Type of Project: Software & Support

Project Number: 24-03

Basis for Activity: Other

Department: 1275 - Corporate Services

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Move all Township Data to Cloud Server from current equipment housed on-site.

Rationale: Improved Security of Data. Improved capacity for staff to access from any location which is especially important for upcoming administration building renovations.

Staff Contact: Shelley Stedall (sstedall)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

85,000

Page 43 of 137

Page 6

Capital Project Detail Sheet Project Information Project Name: Records Management

Type of Project: Other

Project Number: 24-04

Basis for Activity: Service Level Change

Department: 1275 - Corporate Services

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Digitization and consistent organization of Township records. The project, which was started in 2022 will continue to complete digitization and organization with the use of one contract staff to the the end of 2024 who will be dedicated to the conversion of the records.

Rationale: Substantial efficiencies and cost savings are created through the digitization of records along with workflow improvements to our current finance and planning processes. Digital records provide easy access to information in a structured consistent format and will provide room for additional offices. Savings from staff time and storage space are estimated at $82,401 yearly based on the 2020 service delivery review report.

Staff Contact: Shelley Stedall (sstedall)

Project Finances

Actuals Description 50100 - Wages Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

100,000

Page 44 of 137

Page 7

Capital Project Detail Sheet Project Information Project Name: 14 Island Lake Dam Refurbishment

Type of Project: Other

Project Number: 24-05

Basis for Activity: Other

Department: 3000 - Overhead

Relationship to Strategic Plan: N/A

Description: 14 Island Lake Dam is located on the south side of 14 Island Lake and flows into Spring and Verona Lakes and crosses Hinchinbrooke Road. The last major rehabilitation took place in the 1950’s. MNRF has been contact to cost share in project and advised that they were the regulator of the dam and not a funder as they do not own it.

Rationale: Funding of the 14 Island Dam refurbishment will safeguard it from further failure and risk of impact to surrounding lakes and Township assets.

Staff Contact: Louise Fragnito (lfragnito)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

200,000

Page 45 of 137

Page 8

Capital Project Detail Sheets Fire and Rescue Projects

Page 46 of 137

Page 9

Capital Project Detail Sheet Project Information Project Name: Hoses and Appliances

Type of Project: Equipment

Project Number: 24-11

Basis for Activity: Asset Renewal

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Replacement Hoses and Appliances

Rationale: Part of the SFFR Fleet and Equipment Asset Management Plan includes the annual replacement hoses and appliances for structural firefighting operations. Annual costs and investments are spread out to reduce significant one time costs.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

18,000

Page 47 of 137

Page 10

Capital Project Detail Sheet Project Information Project Name: Electric Portable Fans

Type of Project: Equipment

Project Number: 24-12

Basis for Activity: Asset Renewal

Department: 2100 - Fire

Relationship to Strategic Plan: N/A

Description: Electric Portable Fans x 6

Rationale: To ensure electric portable fans are available in all pumpers.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

30,000

Page 48 of 137

Page 11

Capital Project Detail Sheet Project Information Project Name: Vehicle Replacement - Deputy Fire Chief

Type of Project: Light Weight

Project Number: 24-13

Basis for Activity: Asset Renewal

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Replacement of Deputy Fire Chief vehicle.

Rationale: As part of the SFFR Fleet and Equipment Asset Management Plan, this is replacing the existing Deputy Chief vehicle and converting it back to a pick up truck for better flexibility for day to day operational-support, logistics and incident response.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

75,000

Page 49 of 137

Page 12

Capital Project Detail Sheet Project Information Project Name: Pumper Replacement

Type of Project: Heavy Weight

Project Number: 24-14

Basis for Activity: Asset Renewal

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Pumper Replacement P371 - 2007 Pierce Pumper

Rationale: Existing pumper has identified deterioration of vehicle’s frame that will not successfully pass scheduled 2024 safety inspection. Given the current build-time for new apparatus of approximately 600-700 days, staff request Council pre-approval for the immediate availability of stock pumper meeting requirements consistent with existing SFFR front-run pumping apparatus (P341, P351, P371, P381) as per NFPA 1901, Standard for Automotive Fire Apparatus.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

550,000

Page 50 of 137

Page 13

Capital Project Detail Sheet Project Information Project Name: Gas Detectors & Docking Stations

Type of Project: Equipment

Project Number: 24-15

Basis for Activity: Other

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: A multi-gas detector is currently assigned to all front-run pumper vehicles as the primary response to residential fire and carbon monoxide (CO) alarms.

Rationale: The existing units require replacement due to age. The additional cost would be for (4) automates testing / docking station systems to be assigned to each Platoon Chief to coordinate regular service, bump testing, and recording.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

40,000

Page 51 of 137

Page 14

Capital Project Detail Sheet Project Information Project Name: Mobile Gear Racks - Station 5 & 7

Type of Project: Equipment

Project Number: 24-16

Basis for Activity: Other

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Mobile Gear Racks - Station 5 & 7

Rationale: Station 5 and 7 do not currently have mobile gear racks and are using hooks off the wall. This provides updated racks similar to Station 6 and 8 for firefighter use.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

18,000

Page 52 of 137

Page 15

Capital Project Detail Sheet Project Information Project Name: Specialized Equipment for Squads

Type of Project: Equipment

Project Number: 24-17

Basis for Activity: Other

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Defib & Oxygen bags and Rapid Intervention Team rehabilitation materials

Rationale: Equipment is currently only in Platoon Chief vehicle. This will ensure availability of resources evenly throughout Township by having a set on each of Squad, 341 and 381

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

20,000

Page 53 of 137

Page 16

Capital Project Detail Sheet Project Information Project Name: Radio Communications Study

Type of Project: Equipment

Project Number: 24-18

Basis for Activity: Other

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Joint Radio Communications Study for Fire and Public Services

Rationale: An operational deficiency has been identified in the ability to transmit radio communications in various geographical locations across the municipality creating additional risk to staff. A study to accurately identify these geographical locations via thermal mapping will help to gauge and correct deficiencies and provide clear and cost-effective means to increase effective operational communications.

Staff Contact: Alex Bennett (abennett)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

10,000

Page 54 of 137

Page 17

Capital Project Detail Sheets Fleet Projects

Page 55 of 137

Page 18

Capital Project Detail Sheet Project Information Project Name: Tandem Plow Truck

Type of Project: Equipment

Project Number: 24-21

Basis for Activity: Asset Renewal

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Tandem plow truck replacement for unit 43 (Asset ID 33511).

Rationale: Asset renewal in accordance with 15 year life cycle replacement schedule in the long range financial plan.

(Pre-approved in 2022)

Staff Contact: Brian Kirk (bkirk)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

430,000

Page 56 of 137

Page 19

Capital Project Detail Sheet Project Information Project Name: Tandem Roller-Pro Truck

Type of Project: Equipment

Project Number: 24-22

Basis for Activity: Asset Renewal

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Tandem plow truck replacement with unit being converted to a Roller-Pro roll off truck for multi-use and will be equipped with a snow plow & sander, water/DLA tank, and float deck.

Rationale: Asset renewal in accordance with 15 year life cycle replacement schedule in the long range financial plan. Tilt n load trailer (Asset ID 23605) and 2600gal water tank (Asset ID 23805) are also being replaced as part of this project.

(Pre-approved November 7, 2023) Staff Contact: Brian Kirk (bkirk)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

625,000

Page 57 of 137

Page 20

Capital Project Detail Sheet Project Information Project Name: Two (2) 1-Ton Trucks with plow and sander attachments

Type of Project: Equipment

Project Number: 24-23

Basis for Activity: Asset Renewal

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: 3/4 Ton truck replacements for unit 16-03 (Asset ID 33208) and unit 16-41 (Asset ID 33207).

Rationale: Asset renewal in accordance with 7 year life cycle replacement schedule in the long range financial plan.

Staff Contact: Brian Kirk (bkirk)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

230,000

Page 58 of 137

Page 21

Capital Project Detail Sheet Project Information Project Name: 1-Ton Truck with dump box and power lift

Type of Project: Equipment

Project Number: 24-24

Basis for Activity: Growth Related

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Additional 1-Ton truck with dump box and power lift gate.

Rationale: Additional vehicle to the fleet to support growth in staff and operational requirements. Existing Perkins garbage body attachment will be replaced with a power lift gate as a more efficient and safe way to empty garbage cans.

Staff Contact: Brian Kirk (bkirk)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

120,000

Page 59 of 137

Page 22

Capital Project Detail Sheet Project Information Project Name: Front Broom Attachment

Type of Project: Equipment

Project Number: 24-25

Basis for Activity: Service Level Change

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Power broom attachment for the roadside tractor. Replacing existing loader mounted Sweepster power broom.

Rationale: Broom attachment to be used for spring sweeping and fall shouldering when the tractor is not mowing. Unit will increase utilization on the tractor and improve sweeping level of service in the rural areas.

Staff Contact: Brian Kirk (bkirk)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

40,000

Page 60 of 137

Page 23

Capital Project Detail Sheet Project Information Project Name: AVL - Light Duty Installs

Type of Project: Equipment

Project Number: 24-26

Basis for Activity: Service Level Change

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Automatic vehicle location system (AVL) installation in light duty vehicle fleet.

Rationale: Township switched AVL provider to Trackmatics in 2023 starting with the snow plows. This project will convert the light duty fleet to the new system.

Staff Contact: Kyle Bolton (kbolton)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

20,000

Page 61 of 137

Page 24

Capital Project Detail Sheets Roads Infrastructure Projects

Page 62 of 137

Page 25

Capital Project Detail Sheet Project Information Project Name: Arterial Reserve (Road 38)

Type of Project: Arterial Roadway

Project Number: 21-R09

Basis for Activity: Growth Related

Department: 3300 - Hardtop

Relationship to Strategic Plan: N/A

Description: Arterial reserve allocation for future funding of Road 38. Funds from 2024 budget will be transferred to the reserve for this project.

Rationale: Road 38 from the City boundary to Harrowsmith is currently in the long range financial plan under 2024 and 2025 with a cost estimate of 7.1 million.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 58030 - Reserves

Expensed to Current Year Expenses / Expenditure

Total 40000 - Taxation Total

Revenues / Funding Source

Budget Total Project

Prior Approved

2024

2025

2026

2027

2028

1,920,000

4,370,000

1,920,000

2,450,000

1,920,000

4,370,000

1,920,000

2,450,000

1,920,000

Page 63 of 137

Page 26

Capital Project Detail Sheet Project Information Project Name: Perth Road Reconstruction (at Loughborough Lake)

Type of Project: Arterial Roadway

Project Number: 24-31

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 53875 Reconstruction of a 440m long section of Perth Road # 10 located immediately south of the Loughborough bridge and boat launch. Construction to include full depth reclamation, placement of new granulars, guide rails and new asphalt. Project will also incorporate geotechnical recommendations as appropriate to address ongoing settlement occurring on this section of highway.

Rationale: The reconstruction of this localized section of Perth Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road conditions are poor and unplanned maintenance demands will continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

520,000

Page 64 of 137

Page 27

Capital Project Detail Sheet Project Information Project Name: Microsurfacing - Bellrock Road

Type of Project: Arterial Roadway

Project Number: 24-32

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 51920 & 52035 Pavement Preservation - Double application of Microsurfacing Treatment Bellrock Road (#51920) - Bellrock Mill Street to Long Swamp Road - Existing paved shoulders. Total length of 2.1km Bellrock Road (#52035) - Long Swamp Road to Cross Road Existing paved shoulders. Total length of 3.2km

Rationale: The rehabilitation of these road assets has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Pavement preservation with micro surfacing treatments will extend service life of pavements by 6 to 8 years. Roadways were built in 2011 and 2012 and based on age factors and PCI ratings these roadways are ready for rehabilitation by micro surfacing.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

495,000

Page 65 of 137

Page 28

Capital Project Detail Sheet Project Information Project Name: Orser Road

Type of Project: Local Roadway

Project Number: 24-33

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 44905 Road Reconstruction - Double Surface Treatment (boundary road with City of Kingston) Reconstruction of 2.4km of Orser Road from Stage Coach Road to west boundary limit. Construction to include full depth reclamation, placement of granular A materials and a double surface treatment (chip seal). Project will also include minor drainage improvements.

Rationale: The reconstruction of Orser Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. This boundary road has also been identified as a priority of the City of Kingston within their capital plans. Road was last constructed in 2009. surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

157,500

Page 66 of 137

Page 29

Capital Project Detail Sheet Project Information Project Name: Spooner Road

Type of Project: Local Roadway

Project Number: 24-34

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 45945 Road Reconstruction - Double Surface Treatment (boundary road with City of Kingston) Reconstruction of 450m of Spooner Road from Leeman Road to Perth Road. Construction to include full depth reclamation, placement of granular A materials and a double surface treatment (chip seal). Project will also include minor drainage improvements.

Rationale: The reconstruction of this section of Spooner Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. This boundary road has also been identified as a priority of the City of Kingston within their capital plans. Road was last constructed in 1995. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

64,100

Page 67 of 137

Page 30

Capital Project Detail Sheet Project Information Project Name: Bedford Road

Type of Project: Arterial Roadway

Project Number: 24-35

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 51690 Road Construction - Double Surface Treatment Reconstruction of 3.6km section of Bedford Road from Desert Lake Road to 1.0km North of Salmon Lake Road. Construction to include full depth reclamation, placement of granular A materials, culverts, guiderail renewals and double surface treatment (chip seal). Project will also include roadside drainage improvements.

Rationale: The reconstruction of Bedford Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road was last constructed in 2007. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

1,432,000

Page 68 of 137

Page 31

Capital Project Detail Sheet Project Information Project Name: Ormsbee Road

Type of Project: Local Roadway

Project Number: 24-36

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 44890 Road Reconstruction - Double Surface Treatment Reconstruction of 2.65km section of Ormsbee Road from Millburn Road to east end. Construction to include full depth reclamation, placement of granular A materials, culvert renewals and double surface treatment (chip seal). Project will also include roadside drainage improvements.

Rationale: The reconstruction of Ormsbee Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road was last constructed in 1994 with a single surface treatment in 2014. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

99,400

53310 - Materials

Expenses / Expenditure

198,000

55290 - Contracted Services Expenses / Expenditure

396,000

58001 - Internal Equipment

125,700

819,100

Total

Expenses / Expenditure

Page 69 of 137

Page 32

Capital Project Detail Sheet Project Information Project Name: Greenfield Road

Type of Project: Local Roadway

Project Number: 24-37

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 42665 Road Reconstruction - Double Surface Treatment Reconstruction of 0.8km section of Greenfield Road from 0.7km west of Perth Road to west end. Construction to include full depth reclamation, placement of granular A materials, culvert renewals, and double surface treatment (chip seal). Project to also include roadside drainage improvements.

Rationale: The reconstruction of a section of Greenfield Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road was last constructed in 2000. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

21,700

53310 - Materials

Expenses / Expenditure

47,700

55290 - Contracted Services Expenses / Expenditure

107,200

58001 - Internal Equipment

39,300

215,900

Total

Expenses / Expenditure

Page 70 of 137

Page 33

Capital Project Detail Sheet Project Information Project Name: Kerr Road

Type of Project: Local Roadway

Project Number: 24-38

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 43435 Road Reconstruction - Double Surface Treatment Reconstruction of 0.6km section of Kerr Road from Petworth Road to north end of road. Construction to include full depth reclamation, placement of granular A materials, culvert renewals and double surface treatment (chip seal). Project will also include roadside drainage improvements.

Rationale: The reconstruction of Kerr Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road was last constructed in 2003. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

18,100

53310 - Materials

Expenses / Expenditure

29,000

55290 - Contracted Services Expenses / Expenditure

79,200

58001 - Internal Equipment

35,200

161,500

Total

Expenses / Expenditure

Page 71 of 137

Page 34

Capital Project Detail Sheet Project Information Project Name: Tom Watson Road

Type of Project: Local Roadway

Project Number: 24-39

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 46240 Road Reconstruction - Double Surface Treatment Reconstruction of 0.6km section of Tom Watson Road from Watson Road to the west end. Construction to include full depth reclamation, placement of granular A materials, culvert renewals and double surface treatment (chip seal). Project will also include roadside drainage improvements.

Rationale: The reconstruction of Tom Watson Road has been identified as a priority road project for 2024 within the 5 year plan received by Council on May 2, 2023. Road was last constructed in 2004. Surface conditions are poor and unplanned maintenance demands continue to be a concern for meeting service level requirements.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

15,400

53310 - Materials

Expenses / Expenditure

26,200

55290 - Contracted Services Expenses / Expenditure

54,800

58001 - Internal Equipment

28,000

124,400

Total

Expenses / Expenditure

Page 72 of 137

Page 35

Capital Project Detail Sheet Project Information Project Name: Devil Lake Road - Gravel Road Program

Type of Project: Local Roadway

Project Number: 24-43

Basis for Activity: Service Level Change

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: 2024 Gravel Road Program - Devil Lake Road ASSETS # 41875 and 41890 Dedicated funding for improvements for a 6.6km section of Devil Lake Road from Centreville Road to West Devil Lake Lane. Construction to include extensive rock ditching, rock cut removal (roadside hazards), localized widenings (hills/corners) and re-gravelling (100mm) Granular M.

Rationale: The development of dedicated capital towards gravel road improvements is one of the key findings of the 2022 Road Needs Study. Investments in drainage improvements will improve road performance, customer service levels and reduced unplanned maintenance costs over time.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

33,600

53310 - Materials

Expenses / Expenditure

152,300

55290 - Contracted Services Expenses / Expenditure

88,100

58001 - Internal Equipment

72,600

346,600

Total

Expenses / Expenditure

Page 73 of 137

Page 36

Capital Project Detail Sheet Project Information Project Name: Surface Treatment (LCB) Preservation

Type of Project: Local Roadway

Project Number: 24-40

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Rehabilitation of approximately 22km of surface treated roadways with localized repairs and application of a final Low Class Bituminous (LCB) single surface treatment (chip seal). A priority list has been attached as a project document with additional details on forecasted roadways.

Rationale: The application of a single surface treatment (chip seal) is a key maintenance strategy for long term performance of the Township’s road network of LCB roadways. Single surface treatments can add 5 to 7 years of added service life at a low cost and help manage unplanned maintenance expenses (potholes, cracking and edge break-up). The commitment to an annual LCB preservation plan is reflected in the 5 year plan received by Council on May 2, 2023.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

50100 - Wages

Expenses / Expenditure

5,000

53310 - Materials

Expenses / Expenditure

79,500

55290 - Contracted Services Expenses / Expenditure

808,000

58001 - Internal Equipment

7,500

900,000

Total

Expenses / Expenditure

Page 74 of 137

Page 37

TOWNSHIP OF SOUTH FRONTENAC - SURFACE TREATMENT PROGRAM SURFACE TREATEMENT - 2024 Preliminary Budget Overview Public Services Department

2024 Single Surface Treatment Program - Preliminary List Section ID 40810 50875 42010 40930 46750 44440 57785

Street Burnt Hills Road Battersea Road Duff Road Camden Portland Boundary Road Wolfe Swamp Road Morrison Road Westport Road

From Street Battersea Road Bradden Lane Greenfield Road Yarker Road Bradford Road Wilmer Road Buck Bay Road

To Street Osborne Lane East End of Road 4236 Duff Road Colebrook Road Petworth Road West End of Morrison Road New Road Total :

Length (Km)

AADT

PCI

1.8 6.1 1.0 2.9 1.2 1.2 7.7 21.9

556 173 281 711 422 221 606

71 62 63 79 58 60 62

The above road list is preliminary. Each road section will undergo a final condition review in the spring

Page 75 of 137

Page 38

Capital Project Detail Sheet Project Information Project Name: 12th Concession Bridge (B32) Repair

Type of Project: Bridge

Project Number: 22-17

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Repairs to 4m long bridge structure on Concession 12.

Rationale: Failure to address erosion and undermining of abutment could have major impacts on integrity of structure. Repairs are being advanced as part of 2021 OSIM inspection works underway in fall of 2021. BCI Score of 75 (2019)

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Expensed to Current Year

55290 - Contracted Services Expenses / Expenditure 55330 - Consultant

Expenses / Expenditure

Total 40000 - Taxation Total

Budget

Revenues / Funding Source

Total Project

Prior Approved

2024

2025

2026

2027

2028

5,749

75,000

40,000

35,000

13,500

10,000

3,500

5,749

88,500

50,000

38,500

50,000

Page 76 of 137

Page 39

Capital Project Detail Sheet Project Information Project Name: Sydenham Lake Bridge and Dam

Type of Project: Bridge

Project Number: 24-44

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: ASSET # 63080 The Sydenham Lake Bridge / Dam Control structure crosses Millhaven Creek on George Street in the Village of Sydenham. The structure was originally built in 1978. Dam components and controls are owned and operated by the Cataraqui Region Conservation Authority. The CRCA and the Township are looking to do a joint rehabilitation contract. Repairs to the bridge include: waterproofing and new wear surface, sidewalk repairs, barrier wall (north side), railing upgrade and repair spalling concrete throughout. Repairs to the dam will focus on repair of cracks and spalling concrete.

Rationale: The Sydenham Lake Bridge / Dam was last inspected in 2021 and the bridge received a BCI rating of 71.2. The rehabilitation of the bridge has been identified as a priority within the 5 year plan presented to Council on May 2, 2023. The CRCA also has identified that rehabilitation of the dam is also a priority for the coming year.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

534,000

Page 77 of 137

Page 40

Capital Project Detail Sheet Project Information Project Name: Bracken Culvert (Yarker Road)

Type of Project: Culvert

Project Number: 24-45

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Bracken Culvert (Yarker Road) ASSET # 63120 The Bracken Culvert is located on Yarker Road approximately 0.5km west of Wilton Road. The structure is comprised of a 4.4m wide arch culvert approximately 21m in length. Records indicate the arch structure was installed in 1966.

Rationale: The structure was last assessed in 2021 and was assigned a BCI rating of 38.1 which is Very Poor. The replacement of this structure has been identified as a priority within the 5 year plan presented to Council on May 2, 2023.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

527,200

Page 78 of 137

Page 41

Capital Project Detail Sheet Project Information Project Name: Long Swamp Bridge Study

Type of Project: Plans/Studies

Project Number: 24-46

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Long Swamp Bridge Study ASSET # 63350 Completion of Municipal Class EA Study work for the Long Swamp Road Bridge (closed to traffic in 2020). Additional study work is required under the new MCEA regulation passed in March of 2023. The original 2015 MCEA Study was not concluded and a Notice of Completion was not filed with the Ministry of Environment.

Rationale: The Municipal Class EA Process was amended by the province in March of 2023 and bridge projects require additional screening work. A Cultural Heritage and Archaeological Screening Process is required as part of project review. A geotechnical report would also provide insight on the 2020 bridge failure and better inform project costs for the crossing.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

35,000

Page 79 of 137

Page 42

Capital Project Detail Sheet Project Information Project Name: Transportation Master Plan

Type of Project: Plans/Studies

Project Number: 23-49

Basis for Activity: Growth Related

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Complete a Transportation Master Plan to determine transportation network needs (capacity) to support both current (existing) and future residential and commercial growth through the forecasted growth period of the new Official Plan. The TMP would also provide policy guidance and direction on Active Transportation needs.

Rationale: The Transportation Master Plan is identified as a strategic study within the Long Term Financial Plan and is intended to provide guidance for infrastructure planning for transportation systems to support the capacity needs within the study horizon of the Official Plan. The TMP also provides background study work to support the determination of Development Charge fees to help recover the costs of new infrastructure needs driven by growth. Extensive background traffic count work was carried out across the Township in the spring and summer of 2022 in anticipation of this study in 2024.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55330 - Consultant

Expensed to Current Year Expenses / Expenditure

Total 49651 - Reserve - Obligatory Revenues / Funding Source Total

Budget Total Project

Prior Approved

2024

2025

2026

2027

2028

125,000

50,000

75,000

125,000

50,000

75,000

50,000

Page 80 of 137

Page 43

Capital Project Detail Sheet Project Information Project Name: Pre-Engineering Roads 2025

Type of Project: Plans/Studies

Project Number: 24-41

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Geotechnical investigations and field survey work to be initiated in 2024 in support of 2025 road construction projects shown within the 5 year plan received by Council on May 2, 2023. Includes the following: ASSET # 58015 Westport Road (Burridge Road to Wolfe Lake)

2.5km ASSET # 41575 Craig Road (Road 38 to 3.75km North to boundary) - 3.75km ASSET # 42235 Florida Road (Henderson Road to 1.3km south of Henderson Road) - 1.3km

Rationale: The design process for road reconstruction projects requires a 2 to 3 year timeframe to address pre-engineering activiites, topographic surveys, stakeholder engagement, drainage permits, utility relocation and property acquisition (where necessary). The endorsement of the 5 year plan will help refine pre-engineering allocations to be set year over year.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

75,000

Page 81 of 137

Page 44

Capital Project Detail Sheet Project Information Project Name: Road 38 Detailed Design

Type of Project: Plans/Studies

Project Number: 24-47

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Road 38 Reconstruction - preparation of Detailed Designs

Rationale: Preparation of Detailed Engineering Designs to inform the contract for Road 38 Reconstruction to commence in 2025.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

100,000

Page 82 of 137

Page 45

Capital Project Detail Sheet Project Information Project Name: Pleasant Valley Municipal Drain - Drainage Act Maintenance

Type of Project: Plans/Studies

Project Number: 23-51

Basis for Activity: Other

Department: 3100 - Structures

Relationship to Strategic Plan: N/A

Description: Consulting fees for landowner consultation, tender preparations and contract administration as Drainage Superintendent for the Pleasant Valley Municipal Drain Maintenance work. Project also includes funding for the Township’s levied drainage costs (as a benefitting property owner).

Rationale: The Pleasant Valley Municipal Drain which was constructed in 1985 has been determined to be in need of maintenance based on current reviews of the system against the original Engineer’s report. Various vegetation removals, clean outs and channel obstructions are in need of removal The rational for the project was provided to Council in a presentation by Robinson Consultants on November 14th, 2023 along with the supporting Maintenance Report dated October 2023.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

55330 - Consultant

Expenses / Expenditure

34,350

16,500

17,850

80000 - Capital Levy

Expenses / Expenditure

900

35,250

16,500

18,750

Total

Page 83 of 137

Page 46

Capital Project Detail Sheets Sydenham Water Projects

Page 84 of 137

Page 47

Capital Project Detail Sheet Project Information Project Name: SCADA and Programmable Logic Control Replacements

Type of Project: Water Main

Project Number: 22-53

Basis for Activity: Other

Department: 4000 - Water Treatment

Relationship to Strategic Plan: N/A

Description: The scope of the project includes the purchase and installation of replacement of existing Supervisory Control, Alarms and Data Acquisition System (SCADA) and Programmable Logic Controller (PLC) System hardware at the Sydenham Water Treatment Plant on Point Road.

Rationale: The SCADA and Programmable Logic Controller systems at the water treatment plant provide 24/7 remote monitoring of operations and provide communications and automation for electrical and mechanical systems that support the water treatment process. These systems also include alarm systems that protect water quality and minimize the probability of water quality incidents, and system failures. The current systems are approaching redundancy and are in need of replacement. Eligible funds on this project are being provided by Province of Ontario (33.3%) and Government of Canada (40%) through the 2021 Intake of the Investing in Canada Infrastructure Program Green Infrastructure Stream.

(Pre-approved in 2022)

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Expensed to Current Year

Budget Total Project

Prior Approved

2024

2025

2026

2027

2028

33,636

275,000

33,636

275,000

Page 85 of 137

Page 48

Capital Project Detail Sheet Project Information Project Name: Sydenham Drinking Water System

Type of Project: Other

Project Number: 24-61

Basis for Activity: Asset Renewal

Department: 4000 - Water Treatment

Relationship to Strategic Plan: N/A

Description: Upgrades to the Sydenham Drinking Water System in accordance with the long term capital plan forecast by Utilities Kingston. Projects for 2024 include: Water Plant - Process Mechanical - Pump Assessments and Repairs - $7,500 Water Plant - Health and Safety - Chemical drum lift improvements (ammonium sulfate/coagulant) - $5,000 Water Distribution - Compliance/Monitoring - Replace two water sampling stations and add a new station on Morgan Drive - $25,000

Rationale: All of the Capital Works activities are in support of operations, compliance and asset management needs for the Sydenham Drinking Water System.

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

37,500

Page 86 of 137

Page 49

Capital Project Detail Sheets Facilities Projects

Page 87 of 137

Page 50

Capital Project Detail Sheet Project Information Project Name: Town Hall Expansion

Type of Project: Facilities

Project Number: 24-02

Basis for Activity: Growth Related

Department: 1200 - Administrative Facilities

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Expansion of George Street Administration Offices

Rationale: Current building space is at capacity and does not provide any space for future staff. Current building provides limited meeting space to meet with public. Expansion will provide more offices along with restructure reception points at both levels, public and staff washrooms, a large meeting space along with other smaller meeting spaces. The expansion also provides for a dedicated staff parking lot to improve the parking in current parking lot. Budget costs includes temporary relocation costs of staff during construction.

Staff Contact: Louise Fragnito (lfragnito)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

3,500,000

Page 88 of 137

Page 51

Capital Project Detail Sheet Project Information Project Name: Storrington Centre Upgrades

Type of Project: Facilities

Project Number: 24-51

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: A. Replace Shingled Roof with Steel on Old Firehall portion. $35,000 B. Re-paving of parking lot that is in poor condition. Include additional gravel parking area on the south end of the parking lot. $400,000

Rationale: Existing shingled roof is in poor condition and has been patched due to leaks. Replacing with new steel roof aligns with building condition assessment. Existing front parking lot is in poor condition and re-paving would complete the front renewal now that the Storrington Centre is completed. The project includes paving the back parking lot now that the dome fabric replacement and new fuel tank system is completed. A paved asphalt surface in the back would allow for clean stockpiling of winter sand material into the dome.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

435,000

Page 89 of 137

Page 52

Capital Project Detail Sheet Project Information Project Name: Bedford Garage Equipment Upgrades

Type of Project: Equipment

Project Number: 24-52

Basis for Activity: Other

Department: 3100 - Structures

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: A. Replace heated pressure washer system B. Replacement of the Oil Separator

Rationale: The existing pressure washer requires has failed and requires replacement. The buildings oil and grit interceptor structure had deteriorated and is damaged beyond repair. The structure needs to be replaced to protect potential contaminants from entering the storm system.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

55290 - Contracted Services Expenses / Expenditure

40,000

80100 - Equipment

8,500

48,500

Total

Expenses / Expenditure

Page 90 of 137

Page 53

Capital Project Detail Sheet Project Information Project Name: Keeley Patrol Yard Waste Oil Disposal

Type of Project: Equipment

Project Number: 24-54

Basis for Activity: Asset Renewal

Department: 3000 - Overhead

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Installation of Waste Oil Disposal trough that pump to outside tank. Relocation of waste oil tank.

Rationale: The fleet garage needs a proper set up to drain waste oil and filters from vehicles and equipment. Waste oil tank is outside and fluid is currently carted outside and pumped into the tank which can pose problems in the winter. Existing waste oil tank needs to be reviewed and potentially relocated for regulatory requirements.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

25,000

Page 91 of 137

Page 54

Capital Project Detail Sheet Project Information Project Name: Sydenham Point Accessible Washroom Upgrades

Type of Project: Facilities

Project Number: 24-55

Basis for Activity: Service Level Change

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Complete Accessibility upgrades on Ball Diamond Washrooms

Rationale: The washroom building in Sydenham Point park will be upgraded to an accessible washroom to meet AODA and building codes. The para ramp had been previously installed at this location in preparation for future upgrades.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

30,000

Page 92 of 137

Page 55

Capital Project Detail Sheet Project Information Project Name: Centennial Park New Accessible Washrooms Design and Build

Type of Project: Facilities

Project Number: 24-56

Basis for Activity: Growth Related

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Design Plans for a ‘new’ AODA compliant Washroom closer to Grand Pavilion. Budget for 2024 is design and construction is in 2025.

Rationale: Additional washrooms are required at Centennial Park as it is becoming the most frequented park in SFT and a destination location for many events. The use of the washrooms would be from attendees at the Pavilion and Soccer Fields where we are currently renting portable toilets. New washroom building would be separate from the existing building to increase the amount of washrooms and provide another location in the park.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

530,000

30,000

500,000

530,000

30,000

500,000

Page 93 of 137

Page 56

Capital Project Detail Sheet Project Information Project Name: Centennial Park Renovations to existing Canteen/Washrooms

Type of Project: Facilities

Project Number: 24-57

Basis for Activity: Service Level Change

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Renovations to existing Canteen/Washrooms to install accessible washrooms that meet AODA/Universal design requirements.

Rationale: The 2023 budget had a project to design accessible washrooms for the existing washroom building in Centennial park. This project will renovate the existing washrooms and canteen space to install accessible washrooms that are AODA compliant.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

150,000

Page 94 of 137

Page 57

Capital Project Detail Sheet Project Information Project Name: Harris Park Hall Flooring Replacement

Type of Project: Facilities

Project Number: 24-58

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Flooring replacement in Harris Park Hall.

Rationale: The flooring is in poor condition beyond repair due to its age and water damage.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

29,000

Page 95 of 137

Page 58

Capital Project Detail Sheet Project Information Project Name: Glendower Hall Interior Design Plans

Type of Project: Facilities

Project Number: 24-59

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Design plans for interior renovations on the Glendower Hall building.

Rationale: Glendower Hall is identified as a recreation hub in the Rec master plan and is the next facility due for renovations & upgrades due to it’s age and building condition assessment. Project would prepare design plans for a future renovation.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

20,000

Page 96 of 137

Page 59

Capital Project Detail Sheet Project Information Project Name: Station 5 Exterior Upgrades

Type of Project: Facilities

Project Number: 24-82

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Replace front of building exterior including exterior front metal cladding, replacement of front entrance door, and repainting eves and facia.

Rationale: Improve the exterior condition of the building including exterior wall replacement and painting of external metal to preserve useful life.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

15,000

Page 97 of 137

Page 60

Capital Project Detail Sheet Project Information Project Name: Station 4 Flooring

Type of Project: Facilities

Project Number: 24-83

Basis for Activity: Asset Renewal

Department: 3100 - Structures

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Replace flooring in Staff Area (20’x30’)

Rationale: Current floor is over 20 years old and badly worn and requires replacement.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

8,000

Page 98 of 137

Page 61

Capital Project Detail Sheets Recreation Projects

Page 99 of 137

Page 62

Capital Project Detail Sheet Project Information Project Name: Sydenham Point Field Scoreclock Power

Type of Project: Park

Project Number: 24-60

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Re-route the Sydenham Point Field Scoreclock electrical that is currently being fed by a building on private property and instead feed it from SFT asset.

Rationale: Electrical power for the score board and clock at the Point field is currently supplied from private property. Providing electricity to the board from our site would allow staff to troubleshoot and repair as required.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

10,000

Page 100 of 137

Page 63

Capital Project Detail Sheet Project Information Project Name: Centennial Park Walkway Connections

Type of Project: Park

Project Number: 24-66

Basis for Activity: Growth Related

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Installation of hard surface walkways to connect all park amenities and provide AODA accessible access throughout the park.

Rationale: In 2023 accessible rubber playground surfaces were installed in the park but there isn’t an accessible access to the playground from the parking lot. Project will install accessible hard surface walkways throughout the park to connect all amenities and improve walkability.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

55290 - Contracted Services Expenses / Expenditure

240,000

80100 - Equipment

Expenses / Expenditure

80300 - Land Improvements

Expenses / Expenditure

240,000

Total

Page 101 of 137

Page 64

Capital Project Detail Sheet Project Information Project Name: Centennial Park Courts and Electrical Improvements

Type of Project: Park

Project Number: 24-80

Basis for Activity: Growth Related

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Upgrade and improvements to the Centennial Park site: A. Installation of electrical receptacles throughout park B. Net sport Court alterations C. Installation of basketball system

Rationale: Installation of electrical receptacles throughout the park required to support program and events in the park. Now that the McMullen tennis courts are completed the lines at the Centennial courts will be changed to pickle ball which will clean up the courts and increase the playing surface. Basketball net system will be installed on the courts which is consistent with the Gerald Ball court setup.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

49,000

Page 102 of 137

Page 65

Capital Project Detail Sheet Project Information Project Name: McMullen Park - Parking Lot paving & storage bunker

Type of Project: Park

Project Number: 24-67

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: McMullen Park court parking lot paving, barrier for basketball court, and storage bunker for sports equipment.

Rationale: Project will pave the parking lot at the new McMullen courts and install a barrier to separate the parking lot from the basketball court. A storage bunker will be installed to store the basketball and shuffle board equipment for the public to rent/use on the new courts.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

55290 - Contracted Services Expenses / Expenditure

36,000

80100 - Equipment

10,000

46,000

Total

Expenses / Expenditure

Page 103 of 137

Page 66

Capital Project Detail Sheet Project Information Project Name: McMullen Park Beach and Washroom Building Upgrades

Type of Project: Park

Project Number: 24-75

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: McMullen Park beach upgrades as permitted by Conservation Authority and upgrades to the existing building.

Rationale: Upgrades to the existing building at McMullen park are required to support operating a summer camp at this location. The beach was reviewed with the conservation authority in 2023 and a plan was developed for improvements in 2024.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 80100 - Equipment

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

Expenses / Expenditure

80115 - Building-Renovations Expenses / Expenditure

10,000

80300 - Land Improvements

6,000

16,000

Total

Expenses / Expenditure

Page 104 of 137

Page 67

Capital Project Detail Sheet Project Information Project Name: Keeley/Bowes Diamond Upgrades

Type of Project: Park

Project Number: 24-68

Basis for Activity: Asset Renewal

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: A. Accessible Parking/Walkway/connectivity to all amenities B. Upgrade Backstop netting and posts or replace with extended fencing C. Bleacher Replacement (4) D. Player Bench Upgrades

Rationale: The Keeley/Bowes site currently has accessible washrooms and a playground with an accessible surface but does not have an accessible way to access the two amenities. Project would install paved accessible parking spots and hard surface walkways connecting the washrooms, diamonds, and playground. The baseball diamonds at this facility are well used but the bleachers, benches, and backstop poles are in poor condition and require replacement.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

55290 - Contracted Services Expenses / Expenditure

153,000

80100 - Equipment

55,000

208,000

Total

Expenses / Expenditure

Page 105 of 137

Page 68

Capital Project Detail Sheet Project Information Project Name: Glendower Court Basketball nets

Type of Project: Equipment

Project Number: 24-69

Basis for Activity: Service Level Change

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Installation of Basketball Systems on existing court.

Rationale: Glendower court was re-surfaced in 2023 and intended for multisports use. The old court layouts had basketball nets inside the court area that posed a risk to those playing racket sports. The new basketball nets will be installed outside the court and hang inside over the fence for use which is consistent with the layout installed at Gerald Ball court.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

11,000

Page 106 of 137

Page 69

Capital Project Detail Sheet Project Information Project Name: Bellrock & Petworth Parkette Conceptual Design

Type of Project: Park

Project Number: 24-70

Basis for Activity: Other

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Conceptual designs for the Bellrock and Petworth Mill sites. Design will include conceptual options for parkettes with displays and information boards to be used to advance detailed design.

Rationale: Next step for the sites now that demolition is complete. Supported by the Recreation, Leisure and Parks Master Plan

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

15,000

Page 107 of 137

Page 70

Capital Project Detail Sheet Project Information Project Name: Petworth Mill wall cap and repairs

Type of Project: Park

Project Number: 24-71

Basis for Activity: Other

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Installation of concrete cap on remaining south and west walls for preservation. Project include two repairs to the existing stone wall.

Rationale: Capping the walls is required to prevent water from damaging remaining wall sections.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

200,000

Page 108 of 137

Page 71

Capital Project Detail Sheet Project Information Project Name: Shipyards Boat Ramp Rehabilitation

Type of Project: Land

Project Number: 24-72

Basis for Activity: Growth Related

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Rehabilitation of the Shipyards boat launch ramp.

Rationale: This boat launch is one of the busiest in SFT. The old metal grate launch failed in 2023 and trailer tires were getting caught on broken pieces of metal off the ramp. The ramp was removed in 2023 but could not be welded or repaired. Proposal is to replace with the concrete mat ramp system at this location which should have a long life expectancy and reduce liability and risk.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 55290 - Contracted Services Expenses / Expenditure Total

Budget

Expensed to Current Year

Total Project

Prior Approved

2024

2025

2026

2027

2028

110,000

Page 109 of 137

Page 72

Capital Project Detail Sheet Project Information Project Name: New Picnic Tables

Type of Project: Equipment

Project Number: 24-74

Basis for Activity: Growth Related

Department: 8000 - Parks & Recreation

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Addition of 10 new picnic tables to our inventory.

Rationale: The township purchased 20 new picnic tables in 2023 and has approximately 30 in its inventory. The increase in events and programs and more people frequenting parks has increased the demand for tables at sites where there wasn’t previously tables like sport courts. An additional 10 picnic tables would allow for permanent placement of tables at parks and facilities with enough remaining to support events.

Staff Contact: Tim Laprade (tlaprade)

Project Finances

Actuals Description 53310 - Materials Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

10,000

Page 110 of 137

Page 73

Capital Project Detail Sheets Development Services Projects

Page 111 of 137

Page 74

Capital Project Detail Sheet Project Information Project Name: Economic Development Strategic Plan

Type of Project: Plans/Studies

Project Number: 24-76

Basis for Activity: Other

Department: 9800 - Development

Relationship to Strategic Plan: Priority #4 - Be a catalyst for the creation of vibrant, complete communities

Description: Economic Development Strategic Plan

Rationale: The purpose of the Economic Development Strategy is to provide a roadmap to strengthen the economic base of the Township. The strategy is expected to identify specific needs for South Frontenac related to small business support, agricultural and employment lands. The study will help identify the type of Community Improvement Plans that can be developed to improve agricultural, commercial and industrial investment in the Township.

Staff Contact: Brad Wright (bwright)

Project Finances

Actuals Description 80100 - Equipment Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

50,000

Page 112 of 137

Page 75

Capital Project Detail Sheet Project Information Project Name: Replacement Building Vehicle

Type of Project: Light Weight

Project Number: 24-77

Basis for Activity: Asset Renewal

Department: 2605 - Building

Relationship to Strategic Plan: Priority #3 - Ensure the organizational capacity to deliver costeffective services

Description: Replacement of 2015 GMC - Building Light Duty Vehicle.

Rationale: Part of the South Frontenac Asset Management Plan. Vehicles are renewed every 9 years.

Staff Contact: Rebecca Roy (rroy)

Project Finances

Actuals Description 80105 - Fleet Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

50,000

Page 113 of 137

Page 76

Capital Project Detail Sheet Project Information Project Name: Development Charge Study and Population Study

Type of Project: Plans/Studies

Project Number: 24-78

Basis for Activity: Growth Related

Department: 9800 - Development

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: Development Charges Study and By-law Update and Population Study

Rationale: The Township’s Development Charges Study expires in 2024 and the updating of the by-law and the associated charges is required to meet new legislation as well as ensure charges meet the new services that is related to growth. Due to Growth in the Township, the Population Study completed in 2019 by Watson & Associates, the expected projections for population have been exceeded. A new study to help prepare for projects in the future is necessary to ensure proper planning.

Staff Contact: Brad Wright (bwright)

Project Finances

Actuals Description 55330 - Consultant Total

Budget

Expensed to Current Year Expenses / Expenditure

Total Project

Prior Approved

2024

2025

2026

2027

2028

95,000

Page 114 of 137

Page 115 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget

Including: ■ High Level Summary of Changes ■ Summary ■ Departmental Operating Budgets ■ Capital Budget ■ Reserve & Reserve Funds Note: The Capital Detailed Sheets are available on Engage South Frontenac Website and also on the Township’s website from the December 12, 2023 Budget Day Agenda

For presentation: Tuesday December 12, 2023 9:00 AM Council Chambers

Hard copies distributed to Council on Tuesday, December 5, 2023 Please bring handout with you to Tuesday’s session

Page 116 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget High Level Summary of Changes Below is a high level summary of key changes from last year’s budget excluding transfers to Reserves, transfers to Capital and inter-departmental transfers. The listing below incorporates all items directed by Council, originally requested by staff and recommended by committees. Notable Variances in presented budget Costs Savings Hartington Parking Lot - Reduced Monitoring One Time Software Costs Hardware Replacements

-8,000 -11,500 -22,055

-41,555

Reduced Revenues OCIF

159,062

Increased Revenues OMPF AMP Revenues Bank Interest and Investment Interest Swim/Daycamp Fees * Planning Fees

-7,500 -15,500 -290,000 -94,300 -153,000

-560,300

Increased Costs Capital Taxation Requisition Current Year Asset Investment Reserve Impact (1% of current year levy) Conservation Authorities Insurance (4% overall) Pavement Marking Mowing Local Roads Recycling Collection Computer Maintenance Contracts Staff Complement Annual Adjustments

96,750 222,579 56,778 13,598 110,000 30,000 28,552 22,353 364,099

944,709

Public Services Reorganization Annualization Development Services Reorganization Annualization Human Resources Advisor (May - Dec) Remove P/T HR Asst Public Services LEO Facilities (May - Dec)

35,404 96,077 57,599 51,111

240,191

Enhanced Services included in Budget McMullen Beach - Swim/Daycamps - Net Fees and Student Costs * Summer Students (Swim/Daycamp) * By-law Enforcement Contract Parks - Tree Planting to replace dead Ash trees

0 95,500 7,100 20,000

122,600

Organizational Development Plan Assessment Growth = .99% or $218,284

Enhanced Services / Positions not in Budget LEO - Public Services (May - Dec) Fire Prevention Officer - Contract extension July - Dec. Arborist for Tree Removal Tub Grinder Contract Frontenac Arch Biosphere Request Previously Capital Transfer to Reserve - will now be allocated to identified projects Sidewalks Guiderails Streetlights

51,111 51,020 40,000 34,000 17,000 50,000 50,000 30,000 323,131

Total Increase to be raised by Taxation Assessment Growth

864,707 0.99%

219,780

Enhanced Services included in Budget - Self Funded or Funded from Reserves Building Inspector - Annualization 61,447 Utilities Kingston Fees 35,131 Compensation Review 35,000

131,578

Reduced Revenues included in Budget - Self Funded Sewage Permits No Longer Inspecting other Municipalities

135,000

Council Direction - No specific target - but focus on priorities. Staff kept in mind the historical

Page 117 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget High Level Summary of Changes target of 2% along with known inflationary costs in the current economy. The proposed budget meets an overall 2.77% increase in the average taxpayer impact. This represents an overall $864,707 overall Township levy increase. Several expenses in comparing 2023 budget to forecasted 2024 expenses go beyond a 2% increase requiring changes to existing activities to meet this target. The capital budget, which was presented on November 21, 2023, includes total projected costs of $17,766,740 including a transfer to reserve for Road 38. The listing of projects including proposed funding is attached to this budget document.

Page 118 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget Summary of Revenue and Expense

Actuals

2023-2024 Budget

2023 Budget

27-Nov-23

2024 Budget

Variance $

REVENUE

Property Taxation- Supplementary & PIL

249,500

145,181

249,500

0.00%

User Charges

1,252,744

988,849

1,541,807

289,063

23.07%

Licenses, Permits and Rents

1,702,635

1,330,532

1,560,838

-141,797

-8.33%

Government Grants

3,185,516

2,802,164

3,315,611

130,095

4.08%

Grants from Other Municipalities

495,252

495,000

-252

-0.05%

Investment Income

359,000

928,665

649,000

290,000

80.78%

Penalties and interest on taxes

370,000

336,280

370,000

0.00%

Donations

Other

Transfers From Reserves/Reserve Funds

TOTAL Revenue

OPERATING EXPENSE

General Government

Protection to Persons and Property

38,851

6,725

82,000

166,907

63,000

-19,000

8,069,584

13,827,642

5,558,058

68.88%

15,766,231

6,737,429

22,079,123

6,312,892

40.04%

6,404,592

5,334,078

10,334,822

3,930,230

61.37%

-118,908

-3.96%

-23.17%

Fire

3,003,241

3,045,735

2,884,333

Police

2,865,302

2,652,577

2,873,290

7,988

0.28%

Conservation Authorities

271,271

296,557

528,049

256,778

94.66%

Protective Inspections and Control

133,173

124,327

148,753

15,579

11.70%

Emergency Measures

2,750

3,500

750

27.27%

Building Department

1,431,660

969,394

1,343,983

-87,677

-6.12%

Transportation Services

Roadway Maintenance

14,746,726

10,444,491

16,184,205

1,437,479

9.75%

Winter Control

2,369,180

1,885,528

2,361,009

-8,171

-0.34%

Environmental Services 411,312

249,009

731,930

320,618

77.95%

Water System

Solid Waste Management

3,140,655

2,344,257

3,110,649

-30,007

-0.96%

Parks, Recreation and Cemeteries

1,659,707

2,482,002

3,032,146

1,372,439

82.69%

Planning and Development

967,858

748,614

1,022,964

55,106

5.69%

TOTAL Expense

37,407,428

30,576,616

44,559,632

7,152,205

19.12%

TO BE RAISED BY TAXATION

21,641,197

22,480,509

839,312

3.88%

IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A 278,126 PROPERTY WILL INCREASE 2.77% WHICH EQUALS $47.53

Page 119 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget General Government Detail

2023-2024 Budget

Actuals 2023 Budget

27-Nov-23

2024 Budget

Variance $

GENERAL MUNICIPAL ACTIVITY

Revenue

Taxation - Supplementary & PIL

249,500

145,181

249,500

0.00%

Government Grants

1,602,000

1,609,500

7,500

0.47%

Investment Income

345,000

911,161

635,000

290,000

84.06%

Penalties and interest on taxes

370,000

336,280

370,000

0.00%

Other

70,906

0.00%

Transfer from Reserves

0.00%

Total Revenue

2,566,500

3,065,529

2,864,000

297,500

11.59%

0.00%

Transfer to Reserves

3,045,336

3,037,621

3,267,916

222,579

7.31%

Total Expense

3,045,336

3,037,621

3,267,916

222,579

7.31%

478,836

-27,907

403,916

-74,921

-15.65%

0.00%

Transfer from Reserves

100,000

0.00%

Total Revenue

100,000

0.00%

185,763

162,941

197,398

11,635

6.26%

Benefits

6,423

6,313

7,685

1,262

19.65%

Memberships, Training and Travel

26,000

19,403

25,900

-100

-0.38%

Communications

15,900

13,081

18,900

3,000

18.87%

Council Operations

130,555

20,372

134,693

4,138

3.17%

Grants * (see details bottom of next page)

229,109

200,948

229,109

0.00%

320

0.00%

Transfer to Reserves

10,000

0.00%

Total Expense

603,750

433,379

623,685

19,935

3.30%

TOTAL COUNCIL

503,750

433,379

523,685

19,935

3.96%

User Charges

-400

0.00%

Transfer from Reserves

0.00%

Total Revenue

-400

100.00%

0.00%

Expense
Operations
TOTAL GENERAL MUNCIPAL ACTIVITY
COUNCIL
Revenue
Grants from Other Municipalities
Expense
Remuneration
Transfer to Capital
ELECTIONS 32 Revenue
Expense
Remuneration
Benefits

0.00%

Memberships, Training and Travel

0.00%

Communications

0.00%

Elections Operations

0.00%

Transfer to Reserves

25,000

0.00%

Total Expense

25,000

0.00%

TOTAL ELECTIONS

25,000

25,400

25,000

0.00%

Page 120 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget General Government Detail

Actuals

2023-2024 Budget

2023 Budget

27-Nov-23

2024 Budget

Variance $

CORPORATE SERVICES
Revenue
User Charges

40,100

19,794

Licenses, Permits and Rents

1,800

1,364

1,800

0.00%

80,000

100.00%

3,000

8,906

3,000

0.00%

Government Grants
Other

40,500

400

1.00%

Transfer from Reserves

145,000

504,230

359,230

247.74%

Total Revenue

189,900

30,063

629,530

439,630

231.51%

1,144,507

1,008,540

1,218,804

74,297

6.49%

387,040

322,930

432,609

45,569

11.77%

0.00%

Memberships, Training and Travel

59,804

18,836

78,177

18,373

30.72%

Communications

54,678

50,759

56,178

1,500

2.74%

Professional and Consulting Fees

44,267

8,328

82,000

37,733

85.24%

Administrative Operations

225,652

239,155

204,057

-21,595

-9.57%

Transfer to Capital

145,000

458

538,190

393,190

271.17%

Total Expense

2,060,948

1,649,006

2,610,015

549,067

26.64%

TOTAL CORPORATE SERVICES

1,871,048

1,618,943

1,980,485

109,437

5.85%

223,135

166,402

224,375

1,240

0.56%

Expense
Remuneration
Benefits
Inter Departmental Transfer
ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Government Grants

0.00%

Donations

0.00%

Transfer from Reserves

360,000

3,500,000

3,140,000

872.22%

Total Revenue

583,135

166,402

3,724,375

3,141,240

538.68%

Expense
Remuneration

7,088

0.00%

Inter Departmental Transfer

1,291

2,971

1,291

0.00%

Professional and Consulting Fees

5,610

4,366

6,920

1,310

23.35%

Facilities Operating Costs

198,027

123,625

182,422

-15,605

-7.88%

Transfer to Capital

360,000

46,021

3,500,000

3,140,000

872.22%

Transfer to Reserves

104,631

5,000

117,574

12,943

12.37%

Total Expense

669,558

189,072

3,808,207

3,138,649

468.76%

TOTAL ADMINISTRATIVE FACILITIES

86,423

22,669

83,832

-2,592

-3.00%

2,965,057

2,072,484

3,016,917

51,860

1.75%

Total General Government Explanation of Significant Variances

Line 4

OMPF confirmed Funding

Line 5

Investment Bank Interest

Line 12

In year Asset Investment Reserve (AIR) contribution

Line 54/55

Human Resource Advisor/ Annualization of Deputy Clerk

Line 59

Compensation Review

Line 76

Admnistration Offices Construction

Council - Grants to Organizations/Individuals (line 26) Private Lanes

100,000

Bradshaw School Visits

2,000

South Frontenac Community Services (SFCS)

20,200

Inverary Youth

1,650

Community Grants

35,000

High School - Graduation

500

Seniors & Law Enforcement Together (SALT)

7,500

Trails - Work in kind - CRCA

5,219

Lake Study Grants

30,000

Heritage Committee Grant

15,000

Non-Township Facilities (Verona Mini-Park/ Lion’s Hall)

7,040

Miscellaneous

5,000

Total

229,109

Page 121 of 137

TOWNSHIP OF SOUTH FRONTEN NAC 2024 Draft Budget Protection to Persons and Property Detail

2023-2024 Budget

Actuals 2023 Budget

27-Nov-23

2024 Budget

Variance $

FIRE

Revenue

User Charges

Grants from Other Municipalities

0.00%

Other

28,943

0.00%

Transfer from Reserves

950,500

865,021

-85,479

-8.99%

Total Revenue

1,006,500

48,942

920,771

-85,729

-8.52%

Expense

Remuneration

56,000

19,999

55,750

-250

-0.45%

749,790

576,377

811,005

61,215

8.16%

Benefits

143,306

130,078

173,720

30,414

21.22%

Memberships, Training and Travel

30,750

14,698

30,750

0.00%

Communications & Public Education

70,174

56,693

69,900

-274

-0.39%

Professional and Consulting Fees

6,250

3,196

6,250

0.00%

Fire Operations

336,329

367,710

347,458

11,129

3.31%

Transfer to Capital

1,005,500

1,246,553

784,000

-221,500

-22.03%

Transfer to Reserves

452,182

466,684

452,182

0.00%

Total Expense

2,794,281

2,861,989

2,675,265

-119,016

-4.26%

TOTAL FIRE

1,787,781

2,813,047

1,754,494

-33,287

-1.86%

Facilities Operating Costs

198,280

173,286

198,608

328

0.17%

Total Expense

198,280

173,286

198,608

328

0.17%

TOTAL FIRE FACILITIES

198,280

173,286

198,608

328

0.17%

911 Operations

10,680

10,460

-220

-2.06%

Total Expense

10,680

10,460

-220

-2.06%

TOTAL 911 SERVICE

10,680

10,460

-220

-2.06%

1,996,741

2,996,793

1,963,562

-33,179

-1.66%

FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE

Explanation of Significant Variances Line 9/12

VFF Wage Adjustment/ FPO 6 Months

Line 14

Insurance, Vehicle Maintenace

Page 122 of 137

TOWNSHIP OF SOUTH FRONT TENAC 2024 Draft Budget Protection to Persons and Property Detail

2023-2024 Budget

Actuals 2023 Budget

27-Nov-23

2024 Budget

Variance $

POLICE

Revenue

User Charges

8,000

15,469

8,000

0.00%

Government Grants

9,300

0.00%

Transfer from Reserves

0.00%

Total Revenue

17,300

15,469

17,300

0.00%

Expense

Remuneration

1,350

1,250

1,350

0.00%

Memberships, Training and Travel

900

811

1,200

300

33.33%

Communications

1,214

1,044

1,214

0.00%

Police Operations

2,852,998

2,647,403

2,860,686

7,688

0.27%

Total Expense

2,856,462

2,650,508

2,864,450

7,988

0.28%

TOTAL POLICE

2,839,162

2,635,040

2,847,150

7,988

0.28%

Government Grants

8,840

0.00%

Total Revenue

8,840

0.00%

Ride Operations

8,840

2,068

8,840

0.00%

Total Expense

8,840

2,068

8,840

0.00%

2,068

100.00%

2,839,162

2,637,108

2,847,150

7,988

0.28%

Transfer from Reserves

200,000

100.00%

Total Revenue

200,000

100.00%

RIDE PROGRAM
Revenue
Expense
TOTAL RIDE PROGRAM
Total Police
CONSERVATION AUTHORITIES
Revenues
Expense
Remuneration

2,000

1,900

2,000

0.00%

269,271

294,657

326,049

56,778

21.09%

200,000

100.00%

Total Expense

271,271

296,557

528,049

56,778

20.93%

TOTAL CONSERVATION AUTHORITIES

271,271

296,557

328,049

56,778

20.93%

Conservation Authority Transfers
Transfer to Capital

Explanation of Significant Variances

Line 26

Conservation Authorities increases Cataraqui Region Conservation Authority $8,985 or 5.61 increase Quinte Conservation $47,009 or 57% increase, inc. $6,173 14 Island Dam maintenance special levy Rideau Valley Conservation Authority $784 or 2.93% increase

Page 123 of 137

TOWNSHIP OF SOUTH FRONT TENAC 2024 Draft Budget Protection to Persons and Property Detail

2023-2024 Budget

Actuals 2023 Budget

27-Nov-23

2024 Budget

Variance $

PROTECTIVE INSPECTIONS AND CONTROL

Revenue

User Charges

10,500

29,700

24,000

13,500

128.57%

Licenses, Permits and Rents

47,000

37,710

42,000

-5,000

-10.64%

Government Grants

9,000

7,880

9,000

0.00%

Other

0.00%

Total Revenue

66,500

75,290

75,000

8,500

12.78%

Expense

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

13,000

10,245

15,500

2,500

19.23%

Communications

2,100

521

2,100

0.00%

Professional and Consulting Fees

18,000

41,073

23,000

5,000

27.78%

Protective Operations

100,073

72,488

108,153

8,079

8.07%

Transfer to Reserves

0.00%

Total Expense

133,173

124,327

148,753

15,579

11.70%

TOTAL PROTECTIVE INSPECTIONS AND CONTROL

66,673

49,037

73,753

7,079

10.62%

Transfer from Reserves

0.00%

Total Revenue

100.00%

Remuneration

500

0.00%

Memberships, Training and Travel

250

1,000

750

300.00%

1,500

1,000

-500

-33.33%

EMERGENCY MANAGEMENT
Revenue
Expense
Communications
Emg Management Operations

500

1,000

500

100.00%

Total Expense

2,750

3,500

750

27.27%

TOTAL EMERGENCY MANAGEMENT

2,750

3,500

750

27.27%

Explanation of Significant Variances Line 3

Administrative Monetary Penalties (AMP’s)

Line 12

By-law Legal

Line 13

By-law Enforcement Contract

Page 124 of 137

TOWNSHIP OF SOUTH FRONTE ENAC 2024 Draft Budget Protection to Persons and Property Detail

BUILDING

Revenue

User Charges

Licenses, Permits and Rents

Actuals

2023-2024 Budget

2023 Budget

27-Nov-23

2024 Budget

Variance $

19,500

7,801

19,500

0.00%

1,315,600

1,052,209

1,181,183

-134,417

-10.22%

Government Grants

0.00%

Other

13,200

0.00%

45,000

90,600

45,600

101.33%

1,380,100

1,073,209

1,291,283

-88,817

-6.44%

739,343

601,103

788,377

49,034

6.63%

277,557

209,640

273,614

-3,944

-1.42%

0.00%

Memberships, Training and Travel

31,300

27,294

31,300

0.00%

Communications

6,639

4,637

6,639

0.00%

Professional and Consulting Fees

10,000

3,618

10,000

0.00%

Building Operations

97,377

78,509

91,354

-6,023

-6.19%

Transfer from Reserves Total Revenue

Expense

Remuneration

Benefits
Inter Departmental Transfer
Transfer to Capital

45,000

50,000

5,000

11.11%

Transfer to Reserves

172,884

40,000

-132,884

-76.86%

1,380,100

964,801

1,291,283

-88,817

-6.44%

-108,408

-69.37%

User Charges

10,000

5,150

10,000

0.00%

Total Revenue

10,000

5,150

10,000

0.00%

2,401

0.00%

Total Expense
TOTAL BUILDING
CIVIC NUMBERS
Revenue
Expense
Remuneration

0.00%

Civic Numbers Operations

51,560

2,192

52,700

1,140

2.21%

Total Expense

51,560

4,593

52,700

1,140

2.21%

TOTAL CIVIC NUMBERS

41,560

-557

42,700

1,140

2.74%

TOTAL BUILDING

41,560

-108,965

42,700

1,140

2.74%

5,218,157

5,870,577

5,258,713

40,556

0.78%

Benefits
Total Protection to Persons and Property Detail

Explanation of Significant Variances Line 4

Part 8 - NF/CF/FI - Contract ended 2023

Line 9/10

New Building Inspector Annualization

Page 125 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget Transportation Services Detail

Actuals

2023-2024 Budget

2023 Budget

27-Nov-23

2024 Budget

Variance $

ROADS

Revenue

User Charges

8,500

7,600

8,500

0.00%

Licenses, Permits and Rents

99,500

60,348

99,500

0.00%

Government Grants

1,060,414

883,678

901,352

-159,062

-15.00%

Grants from Other Municipalities Other

495,252 76,500

0 44,953

495,000 60,000

-252 -16,500

-0.05% -21.57%

Transfer from Reserve

5,690,684

6,702,948

1,012,264

17.79%

Total Revenue

7,430,850

996,579

8,267,300

836,450

11.26%

1,634,293

1,601,700

1,724,297

90,004

5.51% 5.04%

Expense

Remuneration

Benefits

606,923

803,994

637,485

30,562

Inter Departmental Transfer

-779,726

-641,637

-799,178

-19,453

2.49%

Memberships, Training and Travel

43,070

45,131

39,464

-3,606

-8.37%

Communications

55,657

33,023

58,502

2,845

5.11%

Professional and Consulting Fees

33,070

15,700

38,542

5,472

16.55%

Roads Operations * (see details below)

3,011,589

2,626,321

3,252,925

241,336

8.01%

Transfer to Capital

9,541,850

5,276,754

10,628,050

1,086,200

11.38%

Transfer to Reserves

600,000

683,509

604,118

4,118

0.69%

Total Expense

14,746,726

10,444,493

16,184,205

1,437,479

9.75%

TOTAL ROADS

7,315,876

9,447,915

7,916,905

601,029

8.22%

WINTER CONTROL

288,215

567,561

51,252

9.93%

Expense

Remuneration

516,309

Benefits

184,381

199,706

15,325

8.31%

Inter Departmental Transfer

662,958

594,804

622,009

-40,949

-6.18%

Winter Control Operations

1,005,532

1,002,509

971,733

-33,799

-3.36%

Transfer to Capital

0.00%

Total Expense

2,369,180

1,885,528

2,361,009

-8,171

-0.34%

TOTAL WINTER CONTROL

2,369,180

1,885,528

2,361,009

-8,171

-0.34%

Total Transportation Services

9,685,056

11,333,443

10,277,914

592,858

6.12%

*Roads Operations Breakdown (line 16)

2023-2024 Budget

YTD Actual 2023 Budget $

27-Nov-23 $

2024 Budget $

Variance $

Maintenance - Structures

19,518

14,915

20,018

501

2.57%

Roadside Maintenance

416,993

292,081

497,356

80,363

19.27%

Hardtop Maintenance

459,873

418,321

471,855

11,982

2.61%

Loose Top Maintenance

326,442

322,118

334,071

7,629

2.34%

Safety Devices

338,165

389,508

478,419

140,254

41.48%

Street Lights

43,985

37,066

47,500

3,515

7.99%

Overhead

1,406,614

1,152,311

1,403,705

-2,909

-0.21%

TOTAL ROADS MAINTENANCE

3,011,589

2,626,321

3,252,925

241,335

8.01%

Explanation of Significant Variances

Line 5

OCIF Funding Confirmed and is was reduced by 15% - $159,062

Line 8

CCBF (former Gas Tax) not yet confirmed

Line 10/11

PS Operations Additional PT and annualization of positions

Line 29

5 year average + 2%

Page 126 of 137

TOWNSHIP OF SOUTH FRONT TENAC 2024 Draft Budget Environmental Services Detail

2023-2024 Budget

Actuals

Variance

2023 Budget

27-Nov-23

2024 Budget

408,912

287,778

417,030

WATER SYSTEM

Revenue

User Charges

Licenses, Permits and Rents

2,400

2,200

2,400

0.00%

Government Grants

11,385

201,657

100.00%

Other

0.00%

Transfer from Reserves

Total Revenue

8,118

1.99%

110,843

100.00%

411,312

301,363

731,930

320,618

77.95%

0.00%

704

0.00%

Expense

Remuneration

Inter Departmental Transfer

Communications

5,450

2,949

5,600

150

2.75%

Professional and Consulting Fees

158,569

174,051

193,700

35,131

22.15%

Water System Operations

91,454

74,553

92,845

1,391

1.52%

Transfer to Reserves

155,135

126,582

-28,553

-18.41%

Transfer to Capital

-2,543

312,500

Total Expense

411,312

249,009

731,930

8,118

1.97%

TOTAL WATER SYSTEM

-52,354

0.00%

SOLID WASTE AND FACILITIES MANAGEMENT

Revenue

User Charges

401,382

284,490

420,377

18,995

4.73%

Government Grants

487,962

246,991

487,962

0.00%

Other

0.00%

Transfer from Reserves

115,000

-115,000

-100.00%

Total Revenue

1,004,344

531,481

908,339

-96,005

-9.56%

Expense

Remuneration

375,660

378,335

396,163

20,503

5.46%

Benefits

127,740

65,343

127,506

-234

-0.18%

Inter Departmental Transfer

132,606

131,692

132,606

0.00%

Memberships, Training and Travel

3,178

1,526

3,925

747

23.51%

Communications

15,832

9,687

13,056

-2,776

-17.53%

Professional and Consulting Fees

91,100

61,770

96,000

4,900

5.38%

Solid Waste Management Operations

2,239,540

1,810,107

2,301,393

61,853

2.76%

Transfer to Capital

115,000

-219,794

-115,000

-100.00%

Transfer to Reserves

40,000

105,591

40,000

0.00%

Total Expense

3,140,655

2,344,257

3,110,649

-30,007

-0.96%

TOTAL SOLID WASTE MANAGEMENT

2,136,312

1,812,777

2,202,310

65,998

3.09%

Total Environmental Services

2,136,312

1,760,423

2,202,310

65,998

3.09%

Explanation of Significant Variances Line 5

Green Funding (ICIP) for SCADA

Line 13

Utilities Kingston Fees

Line 21

Tipping Fees/ Bagtag Revenue

Line 33

Garbage/Recycling contracts

Page 127 of 137

TOWNSHIP OF SOUTH FRONT 2024 Draft Budget Parks, Recreation and Cemeteries Detail

2023-2024 Budget

Actuals 2023 Budget

27-Nov-23

2024 Budget

Variance $

PARKS AND RECREATION PROGRAMS

Revenue

User Charges

71,650

143,546

165,950

94,300

Government Grants

8,000

0.00%

Donations

28,851

6,725

100.00%

Other

2,500

-2,500

-100.00%

Transfers From Reserves/Reserve Funds

70,000

30,000

-40,000

-57.14%

Total Revenue

152,150

180,397

210,675

58,525

38.47%

Expense

Remuneration

247,492

231,268

413,160

165,668

66.94%

Benefits

50,855

76,100

83,718

32,862

64.62%

Inter Departmental Transfer

2,582

131

2,582

0.00%

Memberships, Training and Travel

17,050

7,955

17,850

800

4.69%

Communications

27,600

27,602

29,785

2,185

7.92%

Professional and Consulting Fees

200

234

300

100

0.00%

Parks and Recreation Programs - Operations

157,926

184,939

180,661

22,735

14.40%

Grants

0.00%

70,000

43,656

30,000

-40,000

-57.14%

7,715

0.00%

131.61%

Transfer to Capital

Transfer to Reserves

Total Expense

573,705

579,601

758,055

184,350

32.13%

TOTAL PARKS AND RECREATION PROGRAMS

421,555

399,204

547,380

125,825

29.85%

PARKS AND RECREATION FACILITIES

BUILDINGS

Revenue

User Charges

1,000

0.00%

Licenses, Permits and Rents

13,200

10,015

9,310

-3,890

-29.47%

Government Grants

42,231

0.00%

Grants from Other Municipalities

0.00%

Donations/Contributions

100.00%

Transfer from Reserves

215,000

455,000

240,000

111.63%

Total Revenue

229,200

52,246

465,310

236,110

103.01%

Expense 0.00%

Remuneration

48,270

Benefits

0.00%

Inter Departmental Transfer

9,504

15,582

9,504

0.00%

835

685

900

7.78%

5,090

3,054

8,365

3,275

64.34%

Communications

Professional and Consulting Fees

Building Operations

196,693

156,121

234,161

37,468

19.05%

Transfer to Capital

98,000

144,771

464,000

366,000

373.47%

Total Expense

310,123

368,482

716,931

406,808

131.18%

TOTAL BUILDINGS

80,923

316,236

251,621

170,698

210.94%

Page 128 of 137

TOWNSHIP OF SOUTH FRONT 2024 Draft Budget Parks, Recreation and Cemeteries Detail

Actuals

2023-2024 Budget

2023 Budget

27-Nov-23

2024 Budget

Variance $

PARKS

Revenue

User Charges

2,000

2,946

3,000

1,000

50.00%

Licenses, Permits and Rents

284

270

100.00%

Government Grants

0.00%

Donations/Contributions

10,000

0.00%

Other

0.00%

Transfer from Reserves

148,500

1,124,000

975,500

656.90%

Total Revenue

150,500

13,231

1,127,270

976,770

649.02%

Expense

Remuneration

11,000

50,856

843

-10,157

-92.33%

Benefits

Inter Departmental Transfer

Professional and Consulting Fees

4,285

1,637

Parks Operations

149,896

126,165

Transfer to Capital

368,500

1,088,448

1,115,000

Total Expense

563,564

1,310,749

TOTAL PARKS

413,064

1,297,519

ARENA

Revenue

User Charges

Transfer from Reserves

Total Revenue

Expense

Remuneration

Transfer to Others

308

323

100.00%

29,883

43,335

29,883

0.00%

5,500

1,215

28.35%

193,016

43,120

28.77%

746,500

202.58%

1,344,566

781,002

138.58%

217,296

-195,768

-47.39%

0.00%

100.00%

200

250

100.00%

141,381

140,985

-396

-0.28%

Transfer to Reserves

0.00%

Total Expense

141,381

141,581

141,235

-146

-0.10%

TOTAL ARENA

141,381

141,581

141,235

-146

-0.10%

TOTAL PARKS AND RECREATION FACILITIES

635,368

1,755,336

610,152

-25,216

-3.97%

TOTAL PARKS AND RECREATION

1,056,923

2,154,540

1,157,531

100,608

9.52%

CEMETERIES

Revenue

User Charges

40,200

18,308

40,200

0.00%

Investment Income

14,000

17,503

14,000

0.00%

Donations

100.00%

Transfer From Reserves

Total Revenue

Expense

Cemetery Operations

Transfer to Capital

100.00%

54,200

35,811

54,200

0.00%

70,934

81,589

71,360

426

0.60%

100.00%

Transfer to Reserves

100.00%

Total Expense

70,934

81,589

71,360

426

0.60%

TOTAL CEMETERIES

16,734

45,778

17,160

426

2.54%

Total Parks, Recreation and Cemeteries

1,073,657

2,200,318

1,174,691

101,034

9.41%

Explanation of Significant Variances Line 3

Swim/ Daycamp Program Fees

Line 10/11

Recreation Program Staffing/ LEO Facilities

Line 16

Swim /Day Camp and Events

Line 38

Recreation Facilities Maintenance and Insurance

Line 56

Parks Maintnance/ Tree Planting in Parks

Page 129 of 137

TOWNSHIP OF SOUTH FRONTENAC 2024 Draft Budget Development Services

2023-2024 Budget

Actuals

Variance

2023 Budget

27-Nov-23

2024 Budget

175,000

146,669

328,000

153,000

87.43%

0.00%

Development Services

Revenue

User Charges

Government Grants

Grants from Other Municipalities

0.00%

Transfer from Reserves

229,900

145,000

-84,900

-36.93%

Total Revenue

404,900

146,669

473,000

68,100

16.82%

Expense

Remuneration

448,925

376,967

530,011

81,086

18.06%

Benefits

151,753

123,478

177,292

25,539

16.83%

Inter Departmental Transfer

0.00%

Memberships, Training and Travel

30,000

13,555

49,400

19,400

64.67%

Communications

7,445

8,116

8,315

870

11.68%

Professional and Consulting Fees

37,200

4,624

37,200

0.00%

Operations

62,634

50,358

75,746

13,111

20.93%

Transfer to Capital

229,900

171,515

145,000

-84,900

-36.93%

Transfer to Reserves

0.00%

Total Expense

967,858

748,614

1,022,964

55,106

5.69%

TOTAL Planning and Development

562,958

601,945

549,964

-12,994

-2.31%

Explanation of Significant Variances Line 3

Revised Planning Fees - 2023

Line 9-10

Annualized cost for Development Services Positions

Line 12

Committee of Adjustment Mileage

Line 15

Computer Replacements

Page 1 of 2 2023-12-05

Township of South Frontenac 2024 Capital Budget with Financing

Detailed Project # Project * Sheet page # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 38 39 40 41 42 43 44 45 46 47 48

22-02 23-12 24-01 24-03 24-04 24-05

24-11 24-12 24-13 24-14 24-15 24-16 24-17 24-18

24-21 24-22 24-23 24-24 24-25 24-26

21-R09 24-31 24-32 24-33 24-34 24-35 24-36 24-37 24-38 24-39 24-43 24-40 22-17 24-44 24-45 24-46 23-49 24-41 24-47 23-51

22-53 24-61

2024 Budget

Tax)

53,333 266,667 33,190 85,000 100,000 200,000 738,190 18,000 30,000 75,000 550,000 40,000 18,000 20,000 10,000 761,000

24-02

Town Hall Expansion

3,500,000

24-51 24-52 24-54 24-55 24-56 24-57 24-58 24-59 24-82 24-83

435,000 48,500 25,000 30,000 30,000 150,000 29,000 20,000 15,000 8,000 4,290,500

24-60 24-66 24-80 24-67 24-75 24-68 24-69 24-70

10,000 240,000 49,000 46,000 16,000 208,000 11,000 15,000

Working Funds

Asset Invesment Reserve

53,333 186,667 33,190 85,000 100,000 200,000 658,190

Infrastructure

Landfill Climate Change Public Services Building Building Equipment Equipment Closure Reserve

Fire Equipment

Facilities

Sydenham Water Reserve

OPP Reserve

Wages-Fire Department (Stabilization)

Taxation

Other

Notes

Red Grant Program - 186k *3 + 80k * 3 grant =

80,000

10,000 10,000

761,000

40,000 20,000 60,000

1,465,000

18,000 30,000 75,000 550,000 40,000 18,000 20,000 0

751,000

430,000 625,000 230,000 120,000

1,405,000

2,450,000 495,000

25,000 495,000

157,500 64,100 500,000

County FGT

530,648

401,352 OCIF

819,100 215,900 161,500 124,400 346,600 400,000 38,500 179,500

500,000 OCIF 354,500

527,200 35,000 75,000 75,000 100,000 2,056,300

1,530,000

1,248,000

485,000

2,765,000

885,148

201,658

312,500

4,290,500

73,343 37,500 110,843

18,750 2,468,750

901,352

9,089,550

201,658 ICIP Grant Funding

250,000 435,000 48,500 25,000 30,000

30,000 150,000 29,000 20,000

50,000

485,000

2,765,000

15,000 8,000 990,500

10000 240,000 49,000 46000 16,000 208,000 11000 15,000

Page 130 of 137

50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69

Community Building Development Fund (formerly Federal Gas Parkland Charges

Page 2 of 2 2023-12-05

Township of South Frontenac 2024 Capital Budget with Financing

Detailed Project # Project * Sheet page # 70 71 72 73 74 75 76

24-71 24-72 24-74

24-76 24-77 24-78

2024 Budget

Community Building Development Fund (formerly Federal Gas Parkland Charges Tax)

200,000 110,000 10,000 915,000 50,000 50,000 95,000 195,000 17,766,740

448,000

200,000 110,000 10,000 467,000

Working Funds

Asset Invesment Reserve

Infrastructure

Landfill Climate Change Public Services Building Building Equipment Equipment Closure Reserve

Fire Equipment

Facilities

Sydenham Water Reserve

OPP Reserve

0 110,843

Wages-Fire Department (Stabilization)

Taxation

Other

Notes

915,000

0 2,538,750

0 1,183,010

195,000 17,766,740

50,000 50,000 95,000 95,000 2,649,300

0 1,530,000

0 467,000

50,000 1,193,190

0 4,013,000

0 885,148

0 990,500

0 751,000

0 1,405,000

50,000 50,000

0

Page 131 of 137

Page 132 of 137 RESERVES & RESERVE FUNDS FORECAST - 2024 Draft Budget PROJECTED BALANCE

Contribution to Reserve in PROJECTED BALANCE 2024 Budget

2024 Budgeted Expenditures

END OF CAPITAL REVENUE YEAR -2023 FUND FUND RESERVES & RESERVE FUNDS FORECAST - 2024 Budget Final Fiscal Working Funds 2,590,558 1,193,190 146,040 COVID/ Safe Restart 209,515 Council - Accessibiilty 10,000 Equipment and Infrastructure General Asset Investment Reserve 1,789,772 4,013,000 Infrastructure 613,023 885,148 Climate Change 0 Vertical Facilities/Property 888,121 990,500 Recreation 12,813 Rolling Capital - Building Department 26,741 50,000 Capital - Fire Department 547,546 751,000 Capital - Roads Department 857,633 1,405,000 Capital - Solid Waste Dept 51,000 Linear Cemetery Lot Addition 43,538 Roads - Const/Imp 1,920,000 Stabilization Wages-Fire Department 212,641 91,021 Building Department 1,824,955 40,000 Part 8 Septic 0 Policing Costs 740,880 Winter Control - Roads Dept. 819,847 Recycling 273,641 Planning 66,784 Revenue-Severance Appl. 20,000 Water Reserve Fund 1,562,158 110,843 Sub-total 15,086,165 9,398,681 277,061 OBLIGATORY RESERVE FUNDS 5% Parkland 284,218 467,000 Development Charges 2,790,741 2,649,300 Environmental Enhancement 150,919 1,017,645 Community Building Fund (formerly Federal Gas Tax) Subdivider Contributions 37,171 796,527 Ontario Community Infrastruct 42,740 Cannabis Legalization Fund-O Sub-total 5,119,960 RESERVE FUNDS & TRUSTS Election 55,429 Highway #38 Reconstruction 927,391 Landfill Closure 379,797 0 Trusts Fire Donations 22,029 Portland Historical 28,001 Grant Memorial 27,526 OHRP 4,175 Cemetery - PC 565,671 Cemetery M. Burns Trust 25,000 Cemetery - Monument PC 77,758 Cemetery - Monument PC Inc 31,542 Sub-total 2,144,319 22,350,444 TOTAL

TAXATION BDGTD

OTHER REVENUES

473,320

END OF YEAR -2024

10,000

1,724,648 209,515 20,000

2,329,595 275,000

106,367 2,875 0 92,621 12,813 0 16,741 248,728 56,751 51,000 0 43,538 4,370,000

195,000

40,000 452,182 604,118

2,450,000

112,574

6,941,789

121,620 1,784,955 0 853,454 819,847 273,641 66,784 20,000 1,451,315 12,352,212

350,000 1,342,110

167,218 1,483,551 150,919

1,530,000

1,112,072

599,717

1,697,879

901,352

6,344,179

3,705,534

37,171 0 42,740 2,481,315

0 3,705,534

80,429 927,391 419,797 0 22,029 28,001 27,526 4,175 565,671 25,000 77,758 31,542 2,209,319 17,042,846

25,000 40,000

0 15,742,860

0 277,061

65,000 7,006,789

Page 133 of 137

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 12, 2023 Subject: Appointment of Treasurer

Summary Staff recommend that Council approve By-law 2023-98 in order to appoint Louise Fragnito as Treasurer of the Corporation of the Township of South Frontenac.

Recommendation

That By-law 2023-98 being a By-law to appoint Louise Fragnito as Treasurer be given first and second reading.
That By-law 2023-98 be given third reading, signed and sealed.

Background The Municipal Act, 2021 states as follows: “286 (1) A municipality shall appoint a treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the council of the municipality, including, (a) collecting money payable to the municipality and issuing receipts for those payments; (b) depositing all money received on behalf of the municipality in a financial institution designated by the municipality; (c) paying all debts of the municipality and other expenditures authorized by the municipality; (d) maintaining accurate records and accounts of the financial affairs of the municipality; (e) providing the council with such information with respect to the financial affairs of the municipality as it requires or requests; (f) ensuring investments of the municipality are made in compliance with the regulations made under section 418, if applicable; and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 134 of 137 Township of South Frontenac Staff Report - Appointment of Treasurer

(g) complying with any requirements applicable to the treasurer under section 418.1. 2001, c. 25, s. 286 (1); 2017, c. 10, Sched. 1, s. 35.”

Discussion/Analysis Due to the resignation of Shelley Stedall, Director of Corporate Services and Treasurer, staff recommend that Louise Fragnito, Chief Administrative Officer be appointed as Treasurer effective December 18, 2023.

Financial Implications None

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation Not applicable

Attachments By-law 2023-98 – A By-law to Appoint a Treasurer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 135 of 137 Township of South Frontenac Staff Report - Appointment of Treasurer

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 136 of 137

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-98 A BY-LAW TO APPOINT A TREASURER WHEREAS Section 286 (1) of the Municipal Act, 2001, as amended, provides that Council shall appoint a Treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the council of the municipality, including, (a) collecting money payable to the municipality and issuing receipts for those payments; (b) depositing all money received on behalf of the municipality in a financial institution designated by the municipality; (c) paying all debts of the municipality and other expenditures authorized by the municipality; (d) maintaining accurate records and accounts of the financial affairs of the municipality; (e) providing the council with such information with respect to the financial affairs of the municipality as it requires or requests; (f) ensuring investments of the municipality are made in compliance with the regulations made under section 418, if applicable; and (g) complying with any requirements applicable to the treasurer under section 418.1. 2001, c. 25, s. 286 (1); 2017, c. 10, Sched. 1, s. 35. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

That Louise Fragnito is hereby appointed as Treasurer for the Corporation of the Township of South Frontenac effective December 18, 2023.
That By-law 2022-45 and all other by-laws, resolutions that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.
That this By-law shall come into force and take effect on December 18,

Dated at the Township of South Frontenac this 12 day of December, 2023. Read a first and second time this 12 day of December, 2023. Read a third time and finally passed this 12 day of December, 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

Page 137 of 137

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-99 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE SPECIAL COUNCIL MEETING OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON DECEMBER 12, 2023 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on December 12, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held December 12, 2023 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on December 5, 2023 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 12th day of December 2023. Read a third time and finally passed this 12th day of December 2023. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

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