Body: Council Type: Minutes Meeting: Regular Date: April 14, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council April, 14, 2020 Time: 7:00 PM Location: Electronic Participation
Meeting #9 Present in Council Chambers: Mayor Ron Vandewal Present via teleconference: Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chamber: Angela Maddocks, Clerk Staff Present via teleconference: Neil Carbone - Chief Administrative Officer, Louise Fragnito - Director of Corporate Services and Treasurer, Claire Dodds - Director of Development Services, Darcy Knott - Director of Fire and Emergency Services, Mark Segsworth - Director of Public Services 1.
Roll Call
a)
Council Members and Staff The Clerk conducted a roll call of Council and staff members who were joined into the meeting via teleconference.
Call to Order
a)
Resolution Resolution No. 2020-9-01 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That the Council meeting of April 14, 2020 be called to order at 7:05 pm. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Procedural By-law Changes
a)
By-law 2020-18 Deputy Mayor Sutherland questioned the starting time for Council meetings in particular item 2 e) in the attachment stating (or at a time deemed appropriate by the Mayor and the Clerk). A recorded vote was taken for Resolution #20209-03 with Councillor Morey and Deputy Mayor Sutherland voting in favour and the remainder of Council members voting against it. Resolution No. 2020-9-02 Moved by Deputy Mayor Sutherland Seconded by Councillor Morey
Minutes of Council April, 14, 2020 That By-law 2020-18 be amended to remove the wording “or at a time deemed appropriate by the Mayor and the Clerk” in the attachment regarding convening meetings . Lost Resolution No. 2020-9-03 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2020-18, being a by-law to amend By-law 2017-76, the Procedural By-law be given first and second reading. Carried Resolution No. 2020-9-04 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2020-18, be given third reading, signed and sealed. Carried 5.
Approval of Agenda
a)
Resolution Councillor Revill requested an amendment to the agenda, specifically to amend the procedural by-law and allow for an item to be included for discussion on the agenda without serving the notice of motion process. Resolution No. 2020-9-05 Moved by Councillor Revill Seconded by Councillor Sleeth That Council suspend the rules of the procedural by-law and allow for discussion on concerns related to the Devil Lake Causeway. Carried Resolution No. 2020-9-06 Moved by Councillor Morey Seconded by Councillor Sleeth That Council approves the agenda for the April 14, 2020 Council meeting as presented with an amendment to add an additional discussion item - Reports Requiring Action - 12 n). Carried
Scheduled Closed Session - not applicable
Recess - not applicable
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes
a)
March 17, 2020 Council Meeting Resolution No. 2020-9-07 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That the minutes of the March 17, 2020 council meeting be approved. Carried
Business Arising from the Minutes
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Minutes of Council April, 14, 2020 a)
Lake Ecosystem Advisory Committee Resolution No. 2020-9-08 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approve Terms of Reference for a Lake Ecosystem Advisory Committee attached as Schedule A to this staff report. Carried
Reports Requiring Action
a)
Dispatch Agreement with the City of Kingston Resolution No. 2020-9-09 Moved by Councillor Sleeth Seconded by Councillor Morey That the Mayor and the Clerk be authorized to sign a new 2020 amended and restated fire dispatch agreement between the Township of South Frontenac and the City of Kingston. Carried
b)
Frontenac Community Arena Levy and Update on Loan Resolution No. 2020-9-10 Moved by Councillor Leonard Seconded by Councillor Roberts That Council support moving the due date of the arena loan from January 31, 2020 to December 31, 2020, and; That an increase to the 2020 arena levy in the amount of $67,981 be funded out of Working Funds should the overall operating financial position of the Township as of December 31, 2020 not provide a surplus to fund the variance. Carried
c)
2020 Tax Rate By-law and COVID-19 Financial Measures Resolution No. 2020-9-11 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That Council support the deferrals as itemized in Appendix A of the report dated April 14, 2020 from the Director of Corporate Services and Treasurer. Carried
d)
Site Plan Approval for Right-of-Way for the purpose of parking and docking access for properties on Kennedy Island, Sydenham Lake, 4420 Sills Bay Rd
See By-law 2020-19. e)
Jefferies Deeming By-law
See By-law 2020-20. f)
Cash-in-Lieu of Parkland for Shield Shores Plan of Condominium, 10CD2016-001 Resolution No. 2020-9-12
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Minutes of Council April, 14, 2020 Moved by Councillor Revill Seconded by Councillor Ruttan That Council accept the amount of $20,000 as the cash-in-lieu of parkland payment for the Shield Shores Plan of Condominium, 10CD-2016-001. Carried g)
Cash- in-Lieu of Parkland for Johnston Point Plan of Condominium, 10T2014-002 Resolution No. 2020-9-13 Moved by Councillor Sleeth Seconded by Councillor Morey That Council accept the amount of $84,250 as the cash-in-lieu of parkland payment for the Johnston Point Plan of Condominium, 10CD-2014-002. Carried
h)
Multi- Purpose Pad - Centennial Park
Resolution No. 2020-9-14 Moved by Councillor Roberts Seconded by Deputy Mayor Sutherland That Council support the motions of both the Recreation and Leisure Facilities Committee and the Community Programming and Events Committee and release the hold on the approved capital funding for a Centennial Park Multipurpose Facility. That the Recreation and Leisure Facilities Committee support the staff recommendation that that Council release the hold on $100,000 budgeted for the construction of a Multi-Purpose Surface at Centennial Park subject to the South Frontenac Stocksport Club providing a minimum contribution of $15,000 towards the project. And that staff be directed to work on project design specs in preparation to release an RFP with the work commencing spring of 2020, and That the Programming and Events Committee support the staff recommendation that Council release the hold on $100,000 budgeted for the construction of a Multi-Purpose Surface at Centennial Park subject to the South Frontenac Stocksport Club providing a minimum contribution of $15,000 towards the project. And that staff be directed to work on project design specs in preparation to release an RFP with the work commencing spring of 2020. Carried i)
Tender # PS-2020-03 - Sand/Salt Shed Fabric Replacement - Hartington Patrol Yard Resolution No. 2020-9-15 Moved by Councillor Revill Seconded by Councillor Morey That Council accept the bid from Barrett’s Farm & Family Centre in the amount of $83,152.54, excluding HST, for the fabric membrane replacement on the Hartington Sand/Salt Shed. Carried
j)
Contract Extension - Cambium Consulting Services, Environmental Monitoring and Reporting
Resolution No. 2020-9-16
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Minutes of Council April, 14, 2020 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That Council approves an extension to the Township’s existing contract with Cambium Inc. for the monitoring and reporting of the Township’s Waste Disposal Sites subject to the terms and conditions contained in the attachment to the report from the Director of Public Services dated March 3, 2020. Carried k)
Replacement Tag Along Trailer Resolution No. 2020-9-17 Moved by Councillor Morey Seconded by Councillor Sleeth That Council authorize the purchase of a Tag Along trailer in the amount of $50,000. Carried
l)
PS-2020-08 New Tires and Tire Repairs Resolution No. 2020-9-18 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approve the tender submission from Black Dog Tirecraft for the supply and service of the Township’s tire and repair needs. Carried
m)
By-law Enforcement Contract Extension Resolution No. 2020-9-19 Moved by Councillor Barr Seconded by Deputy Mayor Sutherland That Council extend the contract with Frontenac Municipal Law Enforcement to April 3, 2021. Carried
n)
Devil Lake Causeway - concerns about parking and fishing Councillors Revill, Ruttan and Sleeth attended the Devil Lake Causeway site on April 9 based on a complaint from nearby residents about the continued practice of commercial fishing from this area. Council directed staff to look into options to prohibit fishing from this location either for a specified time or all of the time, for health and safety concerns with vehicle traffic in this area. Resolution No. 2020-9-20 Moved by Councillor Sleeth Seconded by Councillor Revill That Council suspend the rules outlined in the Procedural By-law and direct staff to review the possibility of prohibiting fishing from the Devil Lake Causeway with consideration to the spawning of bass on the east side of the causeway, enforcement and penalties of the same, safety concerns for those standing along the causeway, both pedestrian and vehicle traffic. Carried
Committee Meeting Minutes
a)
Verona Community Association Meetings from 2019
Resolution No. 2020-9-21
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Minutes of Council April, 14, 2020 Moved by Councillor Sleeth Seconded by Councillor Morey That Council receives for information the minutes from 2019 of the Verona Community Association meetings. Carried 14.
By-laws
a)
First and Second Reading of By-laws Resolution No. 2020-9-22 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That the following by-laws be given first and second reading: • By-law 2020-19 • By-law 2020-20 • By-law 2020-21 • By-law 2020-22 Carried
b)
By-law 2020-19 - Execute a Site Plan Agreement with Michael McLachlan and Jane Farnan
Resolution No. 2020-9-23 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2020-19, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Michael McLachlan & Jane Farnan, be given third reading, signed and sealed. Carried c)
By-law 2020-20 - Deem part of Plan of Subdivision No. 43 not to be a Registered Plan of Subdivision Resolution No. 2020-9-24 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2020-20, being a by-law to deem part of Plan of Subdivision No. 43, not to be a registered Plan of Subdivision: Lot 7, Plan 1937, District of Loughborough and Block 17, Plan 1938, District of Portland be given third reading, signed and sealed. Carried
d)
By-law 2020-21 - Tax Rate By-law
Resolution No. 2020-9-25 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2020-21, being a by-law to levy taxes in the Township of South Frontenac be given third reading, signed and sealed. Carried e)
By-law 2020-22 - Amendment to 2020-15 - Interim Tax Levy
Resolution No. 2020-9-26
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Minutes of Council April, 14, 2020 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2020-22, being a by-law to amend By-law 2020-15, the Interim Tax Levy By-law, be given third reading, signed and sealed. Carried 15.
Reports for Information
a)
Sunbury Village Construction - Sidewalk
Information Items
a)
Verbal Update from Directors Each of the Directors provided Council with a verbal update on the progress and status of their departments including changes to the day to day operations and how they have been effected by the pandemic restrictions and how they relate to essential services as defined by the Province. Neil Carbone reported that all of the conditions have been met with respect to the land purchase in Verona for the future Seniors Housing project.
Notice of Motions - nil
Announcements/Statements by Councillors
a)
Each member of Council commended staff on their efforts regarding the continuation of essential services and communicating with the public with daily updates on the COVID-19 pandemic. The majority of comments received from residents have been positive.
b)
Mayor Vandewal noted that the Harrowsmith S & A Club has indicated they are cancelling Canada Day events.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2020-23
Resolution No. 2020-9-27 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr That By-law 2020-23, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 14 day of April 2020. Carried Resolution No. 2020-9-28 Moved by Councillor Ruttan Seconded by Councillor Revill That By-law 2020-23, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 14 day of April, 2020. Carried 21.
Adjournment
a)
Resolution
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Minutes of Council April, 14, 2020 Resolution No. 2020-9-29 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of April 14, 2020 be adjourned at 8:52 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Natural, Vibrant and Growing - A Progressive Rural Leader
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