Body: Council Type: Agenda Meeting: Regular Date: February 14, 2017 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:
6:00 PM, Tuesday, February 14, 2017 Council Chambers.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session
a)
Matters about an Identifiable Individual, to be raised by Councillor Schjerning
b)
Property Acquisition
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting - n/a
Delegations
a)
Mark Segsworth, Public Works Manager, re: Waste Free Ontario Presentation
Approval of Minutes
a)
Council Meeting of January 17, 2017
15 - 20
b)
Committee of the Whole Meeting of January 24, 2017
21 - 24
Business Arising from the Minutes
a)
Notice of Motion - Moratorium on the Accommodation Review Process
b)
Notice of Motion - South Frontenac Rides - Share the Road Report
c)
Notice of Motion - Signage Retro-Reflectivity
d)
Lindsay Mills, Planner, re: Amendments to Site Plan Control By-law (See By-law 2017-03)
Reports Requiring Action
a)
Tim Laprade, Arena & Recreation Supervisor, re: Noise and Camping Exemptions
b)
Lindsay Mills, Planner, re: Calculation of Parkland Dedication Fees required as a condition of Consent/Subdivision Approvals.
56 - 60
c)
Mark Segsworth, Public Works Manager, re: Tender No. PW-201701 - 2017 Surface Treatment Program
61 - 62
4 - 14
25
26 - 50 51 52 - 54
55
Page 1 of 111
d)
Mark Segsworth, Public Works Manager, re: Operation and Maintenance of the Sydenham Water System.
63 - 64
e)
Mark Segsworth, Public Works Manager, re: Household Hazardous Waste Disposal Operations - Contract Extension
65 - 67
f)
Mark Segsworth, Public Works Manager, re: Extension of Garbage and Recycling Collection Contracts
68
g)
Wayne Orr, Chief Administrative Officer, re: Committee Appointments
69
h)
Angela Maddocks, Executive Assistant, re: February 28, 2017 Committee of the Whole Meeting
70
Committee Meeting Minutes
a)
Verona Community Association meeting of November 9, 2016
71 - 72
b)
Public Services Committee meeting of December 15, 2016
73 - 74
c)
Bedford District Recreation meeting of January 9, 2017
d)
Corporate Services Committee meeting of December 16, 2016
By-Laws
a)
By-law 2017-03 - Site Plan Control - Community Facility
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Tender No. PW-2017-02 - 2017 Micro Surfacing Program
96
c)
Tender No. PW-2017-03 Purchase of One Half Ton Extended Cab 4 X 4 Pickup Truck
97
d)
Tender No. PW-2017-04 Purchase of One 2017 Model 3/4 Ton Truck with Plow Equipment
98
e)
Councillor Sutherland - Report from ROMA Conference - January 29-31, 2017
99
f)
Councillor McDougall - Report from ROMA Conference - January 2931, 2017
Information Items
75 76 - 77
78
79 - 95
100 101
Page 2 of 111
a)
Robert Charest, Trail Committee Report - January 2017
102
b)
Pam Vaughan, re: Wolfe Lake Road Solar Project
103
c)
Lisa Baum, Manager, Canada 150 Community Infrastructure Program, re: Funding Application
104
d)
Stephen C. Lougheed, Biology & Environmental Studies, Queen’s University, re: Skycroft Campground
105 106
e)
Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, re: Launch of renewed Rural Economic Development (RED) Program.
107 108
f)
Around the Rideau - January/February 2017 Newsletter
109 110
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2017-04
Adjournment
111
Page 3 of 111
A New Direction in Solid Waste Management in Ontario Presented to Frontenac County Council January 18, 2016
Page 4 of 111
Context for Action There is a need for action to increase the recovery of resources and reduce waste in Ontario. t
, •
CHALLENGES
OPPORTUNITIES
../
Ontarians generate a significant amount of waste.
../
Stakeholders are calling for fundamental reform.
../
Ontario’s diversion rates have stalled.
../
Reducing waste presents opportunities to reduce GHG emissions.
../
Both municipal and producer budgets to fund diversion are under pressure as costs rise.
../
Improving the recovery of resources has additional environmental benefits (e.g., air and water quality, resource conservation).
../
Resource productivity makes good business sense.
../
There is a significant opportunity to recover economic value of waste. Recovered resources attracts investment, creates jobs and improves competitiveness.
../
Ontario’s landfills could be filled within 20 years.
../ Waste Diversion Act, 2002 is flawed,
resulting in an ineffective system. ../
Application of existing tools is limited and ineffective at encouraging productivity and the recovery of resources.
Ministry of The Environment and Climate Change
Page 5 of 111
Ontario’s Proposed Framework •
Ontario is transforming its existing waste diversion framework to support Ontario’s vision: a circular economy.
•
Ontario’s goal is to move towards zero waste in the Province and zero GHG emissions from the waste sector to support a circular economy: • Ensuring that all resources are used and reused productively; maximizing their potential and reintegration into the economy.
·
The framework includes: ·
Proposed legislation: Waste-Free Ontario Act that includes two Acts. • A proposed Resource Recovery and Circular Economy Act to set overarching provincial direction and establish a new producer responsibility regime. . A proposed Waste Diversion Transition Act, to replace the Waste Diversion Act, 2002, which would help ensure the smooth transition to the new producer responsibility regime.
·
Draft Strategy for a Waste-Free Ontario: Building the Circular Economy to support Ontario in achieving its goals.
Ministry of The Environment and Climate Change
Page 6 of 111
Waste Diversion Act, 2002 LIMITED PRODUCER RESPONSIBILITY Designates materials; requests WDO to develop programs, approves programs Limited enforcement ability
Government Limited Oversight
Waste Diversion Ontario Limited Oversight
Industry Funding organizations
Oversees development, implementation and operation of diversion programs; works with IFOs to develop programs Limited tools to oversee IFOs Operate waste diversion programs Limited tools to oversee producers
Pay fees
Producers Sell product s
• Municipalities • Waste management Companies Collect / process waste
Consumers
MARKETPLACE Rules set by IFOs – no competitors Limited competition Concerns on fairness Reduced incentives for innovation
Ministry of The Environment and Climate Change
Page 7 of 111
Waste-Free Ontario Act FULL PRODUCER RESPONSIBILITY FRAMEWORK
• Provincial Interest: including promote completion • Policy statements to provide further direction on provincial interests
Government
Sets outcomes – requirements/standards Improved oversight
The Authority
Data clearinghouse Compliance/enforcement Strong tools to addressfreeriders and poor performers
Producers
Accountable for meeting outcomes Reporting on performance
End-of-life management
Sells products Consumers
• Competition Act to support open and fair marketplace
Contract Collect waste
New legislation Outside of legislation
Ministry of The Environment and Climate Change
Individually or Collectively
• Municipalities • Waste Companies
Clear consequences with effective compliance and enforcement tools for • producers’ performance
MARKETPLACE Enables competition at all levels Provide choice for producers Open and fair competition and marketplace Level playing field
Inspection, compliance orders, administrative penalties, offence provisions
Page 8 of 111
6
Provincial Interest Overarching government direction
Policy Statements Further direction to implement the provincial interest on resource recovery and waste reduction Apply to persons/entities exercising a power or performing a duty under this Act and other provincial Acts, including: • Planning Act, Condominium Act, Municipal Act, City of Toronto Act, Environmental Protection Act, Nutrient Management Act, Ontario Water Resources Act, Consumer Protection Act, and Environmental Assessment Act.
6
Producers
Producer Organizations and Service Providers (e.g. Collectives, haulers, processors)
Waste Management Owners / Operators (e.g. Generators, owners of transfer stations)
• e.g. Provide services to producers under proposed Act
• e.g. Delivery and operation of waste management systems under EPA and EAA
Who
Statutory Decision Makers (e.g. Province, municipalities, Authority)
What
• e.g. Municipal OP • Municipal by-laws • MOECC ECA and EA
• e.g. Meet obligations under proposed Act
Appeals Opportunity for comment Decisions could be appealed to the existing court and tribunal systems.
Compliance/ Enforcement • Director’s requirements for a review of consistency with policy statements. • Director’s requirements for a report on how to address non-consistency. • Not complying with Director’s requirements would be an offence.
Page 9 of 111
Cabinet could review decision made by ERT, OMB and joint board.
(e.g. Brand owners, first importers, retailers)
Ministry of The Environment and Climate Change
Potential Timeline (Based on current draft Strategy)
2016
2017
2018
Develop first policy statement Empower the Authority (staff, train & equip)
2019 & Beyond Tentative Date for Provincial Election June 14, 2018
Consult on Regulations and wind-up plans for Tires, WEEE & MHSW and transition programs
Consult on changes to Program Plan or BB Funding (?) Consult on Regulation and Wind-up plan for PPP & transition program Review & improve 3Rs Regulations Consider new designations (lamps, additional WEEE, bulky, carpet, batteries
Develop & Begin Implementing Organics Action Plan
Consult on disposal bans e.g. WEEE, compact fluorescent light bulbs
Consider more disposal bans e.g. MHSW materials, printed paper and packaging, CRD
Page 10 of 111
Transforming Ontario into a Leader
What is a Circular Economy?
Fewer raw materials are used
Improved, cost-efficient collection and treatment systems will lead to fewer and fewer materials ending up in landfill and support the economics of circulardesign
Producers are fully responsible for recovering materials from their products and packaging throughout theirlifecycle
Products and packaging are designed to last longer and be more durable, using more sustainable materials that can be easily recycled at end-of-life
DESIGN
RECYCLE
CIRCULAR ECONOMY REUSE/ REPAIR
There are many ways consumers can contribute to a circular economy, like making greener buying choices, sharing assets (e.g., cars, tools) and repairing them, and offering them to others for reuse and refurbishing
Government leadership, producer responsibility, and consumer education and awareness will enable market mechanisms that drive higher resource productivity, innovation and economic growth
CONSUMER USE
PRODUCE
Businesses collaborate and coordinate across sectors to reduce greenhouse gas production and fossil fuel use
DISTRIBUTE
Retailers offer products that can be easily reused and refurbished, offer end-of-life take back or maintenance and repair services, and support producers in providing education and awareness to consumers
Page 11 of 111
Ministry of the Environment and Climate Change
Transforming Ontario into a Leader
Our Strategy to Achieve a Circular Economy For Ontario to thrive, it must take advantage of resource recovery and waste reduction as economic drivers and factors in environmental protection. Building on our new foundation, the following outlines Ontario’s strategy to achieve its transformation to a circular economy.
To mark our progress and keep on track, we have set three interim goals:
rate by 2020 30%diversion
Vision The vision for Ontario is one where waste is seen as a resource that can be recovered, reused and reintegrated to achieve a circular economy.
rate by 2030 50%diversion
Goals The goals are to achieve a zero waste Ontario and zero greenhouse gas emissions from thewaste sector. Zero waste Ontario is a visionary goal that provides the guiding principles needed to work toward the elimination of waste. It is a new approach that focuses on preventing waste in the first place rather than relying on traditional end-of-life waste management solutions. The visionary goal of eliminating greenhouse gases from the waste sector will guide our priorities for resource recovery and waste reduction. It will help the province meet its climate change commitments and build a lowcarbon economy while protecting Ontario’s natural environment.
Achieving our goals will require a fresh approach to waste management and resource recovery — one that accounts for the shifting global context, recognizes the opportunities in a circular, low-carbon economy, and enlists the support of all Ontarians. New product design and management thinking will help Ontario avoid the volume and toxicity of waste materials, while conserving and recovering resources. Ontario’s resource recovery and waste reduction priorities focus on reducing, reusing, recycling and reintegrating materials into the economy.
rate by 2050 80%diversion
Although energy from waste and alternative fuels are permitted as waste management options, these methods will not count towards diversion in Ontario. The first four years of this strategy are dedicated to establishing the foundation for this fundamental shift and transforming the current system. Building on a strong foundation, we anticipate significant progress in the years to come.
Ministry of the Environment and Climate Change
Page 12 of 111
Transforming Ontario into a Leader
The following timeline will guide our path toward achieving a waste-free Ontario:
Develop and consult on first policy statement
Empowered Resource Productivity and Recovery Authority
Start transition of existing programs
Develop and consult on Food and Organic Waste Action Plan
Establish Resource Productivity and Recovery Registry
Begin implementing the Food and Organic Waste Action Plan
Develop and consult on disposal bans (e.g., food waste, materials under existing waste diversion programs)
INTERIM GOAL:
30%
diversion
2019
2017
2020
2018
2016 Begin designating new materials under producer responsibility regulations (e.g., batteries fluorescent bulbs and tubes, additional WEEE materials)
Complete transition of existing waste diversion programs (except Blue Box)
Develop and consult on amendments to the 3Rs regulations
Begin implementing first policy statement
Begin implementing amended 3Rs regulations
Designate additional materials under producer responsibility regulations (e.g., mattresses, carpets, furniture)
Page 13 of 111
Ministry of The Environment and Climate Change
ZERO WASTE Complete transition of Blue Box program
Release first progress report on Waste-Free Ontario Strategy
Continue to designate additional materials under producer responsibility regulations
Continue to designate additional materials under producer responsibility regulations
2050 2025 INTERIM GOAL:
INTERIM GOAL:
diversion
2023 2027
2021 2024 2022 Begin implementing disposal bans on materials under existing waste diversion programs
2030
Implement food waste disposal ban
Develop and consult on additional policy statements
Begin comprehensive review of the Waste-Free Ontario Strategy
80%
50%
diversion
Release revised Waste-Free Ontario Strategy
Ministry of The Environment and Climate Change
Page 14 of 111
Minutes of Council January, 17, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 1 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-1-1 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of January 17, 2017 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session
a)
Approval of Previous Closed Session Minutes and Property Acquisition Resolution No. 2017-1-2 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of January 17, 2017 move into closed session to approve minutes of previous closed sessions and to discuss property acquisition. Carried
d)
Resolution Resolution No. 2017-1-5 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
Suspend Procedural Rules to allow for Delegations Resolution No. 2017-1-6 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council suspend the procedural rules limiting delegations to Committee of the Whole meetings and receive delegations at the Council meeting of January 17, 2017. Carried
b)
John Lesperance, re: Changes in Budget/Waste Management Fee
Page 15 of 111
Minutes of Council January, 17, 2017 Mr. Lesperance referred to his presentation that was included in the agenda package, outlining his request for Council to continue with the current user-pay focus for solid waste management. He compared the existing systems for waste management with what is proposed, paying for garbage based on property assessment, not usage. 6.
Public Meetings
a)
Open Public Meeting Resolution No. 2017-1-7 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: Closing of Road Allowance, Part of Lot 19, Concessions V and VI, Loughborough - Mundell Closing of Road Allowance, Part of Lot 25, Concession VII, Loughborough
- Spencer Carried
b)
Closing of Road Allowance - Part Lot 19 between Concessions V and VI, Loughborough - Mundell Mr. Mills explained that the subject portion of road allowance is approximately 1378 feet long and 2.18 acres in size. The land is heavily treed and both the road allowance and the Mundell property are vacant. The land slopes steeply down towards Sydenham Road and it appears that this is the reason Sydenham Road was forced to the east of the original road allowance where road construction is more easily accommodated. It does not seem reasonable that this portion of road allowance would ever be required by the Township for use as a public road. Mr. Mills noted that the Public Works Manager has confirmed that safe access can be accommodated at the south end of the road allowance. It has also been determined that an building envelope of 1.24 acres can be achieved. A survey has not been submitted for this property therefore a by-law will be forthcoming at a future meeting. Mayor Vandewal noted that he still has concerns about a safe access. There were no other comments from Council. There were no comments from the public.
c)
Closure and Transfer of Ownership of Road Allowance - Part Lot 25, Concession VII, Loughborough - Spencer Mr. Mills explained that in the early 1980’s and without consultation Leland Road was re-routed through their property at 308 Leland Road and the Spencer’s were promised compensation for the property taken from them to realign the road. Council agreed on August 2, 2016 that there can be no doubt that the road was diverted off of the road allowance as claimed and that it is reasonable that this former township land should be transferred to the Spencer’s especially since the township has now claimed the Spencer’s land on which the travelled portion of the road now exists. The survey for the road allowance has not yet been submitted therefore the by-law will be forthcoming to an upcoming Council meeting. There were no comments from Council or the public.
d)
Close Public Meeting Resolution No. 2017-1-8
Page Page 16 of 2 of 111 6
Minutes of Council January, 17, 2017 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT an opportunity having been provided, the public meeting be closed. Carried 7.
Approval of Minutes
a)
Committee of the Whole Meeting held December 13, 2016 Resolution No. 2017-1-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the minutes of the Committee of the Whole meeting held December 13, 2016. Carried
b)
Council Meeting of December 20, 2016 Resolution No. 2017-1-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the minutes of the Council meeting held December 20, 2016. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Letter of Support for North Frontenac Community Services Resolution No. 2017-1-11 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council direct the CAO to send a letter to North Frontenac Community Services in support of their Great Canadian Sports grant application. Carried
b)
Louise Fragnito, Treasurer, re: 2017 Budget Resolution No. 2017-1-12 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council approve Budget Option #1 as the Capital and Operating Budget for 2017 and direct staff to implement such budgets. Carried
c)
Louise Fragnito, Treasurer, re: Tax Sale Services RFP Resolution No. 2017-1-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize the CAO to enter into an agreement with Realtax Inc for a three year contract, with up to two, one year extensions for Municipal Tax Sale Services. Carried
d)
Wayne Orr, Chief Administrative Officer, re: Filling of Vacant Office
Page Page 17 of 3 of 111 6
Minutes of Council January, 17, 2017 Resolution No. 2017-1-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Brad Barbeau’s name be inserted into the By-law to appoint a Councillor. Carried e)
Wayne Orr, Chief Administrative Officer, re: 2018 Municipal Elections Resolution No. 2017-1-15 Moved by Councillor McDougall Seconded by Councillor Schjerning Whereas Council is supportive of proceeding with the exclusive use of internet and telephone voting for the 2018, Therefore staff are directed to initiate an RFP for telephone and internet voting service providers for the 2018 municipal elections. Carried
Committee Meeting Minutes
a)
Corporate Services Meeting of November 18, 2016 Resolution No. 2017-1-16 Moved by Councillor Barr Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: Corporate Services Committee meeting of November 18, 2016 Carried
By-Laws
a)
By-law 2017-01 - Appoint an Individual to the role of Councillor Resolution No. 2017-1-17 Moved by Councillor McDougall Seconded by Councillor Barr THAT the following by-laws be given first and second reading: By-law 2017-01 Carried Resolution No. 2017-1-18 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-01, being a by-law to appoint a Councillor in accordance with Section 263(1) to the Municipal Act, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Mark Segsworth, Public Works Manager, re: Signage Retro-Reflectivity
c)
Mark Segsworth, Public Works Manager, re: Winter Control
d)
Angela Maddocks, Executive Assistant, re: Parking Tickets
Page Page 18 of 4 of 111 6
Minutes of Council January, 17, 2017 e)
Rick Chesebrough, Fire Chief re: Fire Department Annual Statistics
f)
Ryan Arcand, CBO, re: 4th Quarter Building Activity Report for 2016
Information Items
a)
South Frontenac’s Letter of Support for Private Members Bill C-274
b)
AMO’s 2017-2018 Strategic Objectives
c)
John Bolognone, City Clerk, City of Kingston, re: Taxation of Sugar Sweetened Beverages
d)
Carla Y. Nell, Vice President, Municipal and Stakeholder Relations, MPAC, re: 2016 Assessment Update
e)
Southwestern Opinicon Residents, re: Skycroft Campground expansion on Opinicon Lake
f)
Hanne and Dennis Saunders, re: Current Bag Tag System/Waste Management costs
g)
Susan Beckel, Clerk, Town of Greater Napanee, re: Resolution for a Moratorium on the Accommodation Review Process.
Notice of Motions
a)
Councillor Sutherland served notice of motion to support Item 13 (g) regarding a moratorium on the Accommodation Review Process.
b)
Councillor McDougall served notice of motion regarding signage retro-reflectivity that would direct staff to have full legislative compliance by June 2018.
Announcements
a)
Mayor Vandewal expressed sympathy for Councillor Roberts whose father passed away last week and his mother-in-law passed away on Sunday. He commended the Public Works Department on winter control noting that it has been difficult given the amount of ice and freezing rain we have experienced.
b)
Councillor McDougall commended the Fire Department noting they have been busy lately with unfortunate house fires. He also commended the Public Works Department on the great work they do on winter roads maintenance.
Question of Clarity (from the public on outcome of agenda items)
a)
Heidi Conarroe stated that it was rumoured that Brad Barbeau was offered the vacant Council seat before Christmas. She questioned why residents were not asked for input on filling the vacancy. Mayor Vandewal indicated that the rumour was clearly speculation as no discussion took place with Mr. Barbeau and that Council had not asked for input from the public. Councillor McDougall stated that the 2014 election results indicated support for Mr. Barbeau.
Page Page 19 of 5 of 111 6
Minutes of Council January, 17, 2017 17.
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2017-02 Resolution No. 2017-1-19 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-02 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 17 day of January 2017. Carried Resolution No. 2017-1-20 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-02, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 17 day of January 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-1-21 Moved by Councillor Barr Seconded by Councillor McDougall THAT the Council meeting of January 17, 2017 be adjourned at 8:05 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page Page 20 of 6 of 111 6
Minutes of Committee of the Whole January 24, 2017 Time: 7:00 pm Location: Council Chambers Meeting # 2 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Declaration of Office for Councillor Barbeau
a)
Brad Barbeau was sworn in as Councillor to represent Portland District.
Declaration of pecuniary interest and the general nature thereof- n/a
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Joe Gallivan, Director of Planning and Economic Development, County of Frontenac, re: Completed Roads Study Joe Gallivan reviewed his presentation on the final report and recommendations of the private lands study conducted by the County. He noted the historical impact of cottage road development on municipal services and the increasing conversions and new lots that put pressure on roads that were only intended to be seasonal. He noted that the 545 private lanes are made up of 373 kilometres in South Frontenac. Next steps include the development of policies for Township Official Plans recognizing that South Frontenac has had a private lane upgrade assistance program in place for a number of years.
b)
Richard Allen, Manager of Economic Development, County of Frontenac, re: Economic Development Update Richard Allen discussed his new role and the expectations and economic development initiatives outlined in his presentation. He provided a brief overview of his recent China trade mission trip and the uniqueness of the baby formula market in China. He discussed with Council the ongoing work with CFDC, the web portal that will include a business resources directory, commercial land inventory and access to other key statistics.
c)
Helen Hill, re; Fencing Issue Helen Hill, co-owner of a 100 acre farm on Alton Road provided Council with a summary of an ongoing fencing issue she has had since June 2015 when their neighbour removed the line fence without consultation. She introduced her lawyer Ian Gavaghan who suggested that By-law 2015-49 and the Line Fences Act should be enforced; if this matter proceeds to court it is important
Page 21 of 111
Committee of the Whole January 24, 2017 for his client to move forward with all options and he felt it was incumbent on South Frontenac to enforce their by-laws. Council encouraged Mrs. Hill to submit the paperwork required to initiate the Line Fences Act and have the fenceviewers make their ruling. A legal opinion will not be obtained before a ruling of the fenceviewers. d)
Scott Gordon, re: South Frontenac Rides - Share the Road Scott Gordon, Chair of the South Frontenac Rides committee spoke to the achievements and the summary report that includes a 5 year vision and a two year work plan. He requested Council’s endorsement and review of the report that incorporated engineering, education, encouragement, enforcement and evaluation and planning.
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Waste Free Ontario Presentation This presentation was deferred until the February 14, 2017 Committee of the Whole meeting.
b)
Lindsay Mills, Planner, re: Proposed Amendment to Site Plan Control By-law 2003-25 Council directed staff to bring this forward for approval.
c)
Lindsay Mills, Planner, re: Calculation of Parkland Fees The consensus from Council was to have two appraisals done for larger scale development such as subdivisions and plans of condominiums. There was concern expressed about ensuring the terminology is included on the application forms and whether we have polled other municipalities for comparisons. The process needs to ensure that everyone is treated fairly.
d)
Wayne Orr, Chief Administrative Officer, re: Fencing By-law No action was taken with respect to this report. See delegation 6 (c).
e)
Wayne Orr, Chief Administrative Officer, re: Advocacy Strategy Council appreciated the content of the report recognizing that priorities need to be identified before moving forward. There was discussion about resourcing this initiative and the associated cost for promoting our priorities. It was noted that County staff are a great resource for grant writing and South Frontenac may be able to access this resource.
f)
Wayne Orr, Chief Administrative Officer, re: Council Composition There was no direction provided for change to Council composition at this time.
Reports for Information
a)
2017 Budget as approved on January 17, 2017
Page Page 22 of 2 of 111 4
Committee of the Whole January 24, 2017 9.
Rise & Report
a)
County Council John McDougall distributed his “rise and report” that provided an update on the seniors housing task force, response to the OMB review from December 2016 and 2017 priorities approved by the Eastern Ontario Warden’s Caucus.
b)
Arena Board Councillor Revill reported that a 10% decrease in electrical usage has been observed although energy costs have increased.
c)
Police Services Board Brad Barbeau has resigned from his position as provincial appointee. The process is underway for a new appointee.
d)
Portland Heritage No updates.
Information Items
a)
Roger Brice, re: Fishing Issues
b)
Chris Ballard, Minister of Housing, re: The Promoting Affordable Housing Act, 2016
c)
Township of Montague, re: Hydro One’s Strategy Regarding Hydro Costs
d)
Township of Montague, re: Funding for Fire Department Infrastructure
Notice of Motions
a)
Councillor Sutherland served a notice of motion for Council to support the South Frontenac Rides, Share the Road Report and to review the work plan and identify tasks that align with the Township’s strategic direction.
Announcements
a)
Councillor Schjerning requested contact information for Councillor Barbeau and questioned when a new Council photo will be taken.
Question of Clarity (from the public on outcome of agenda items)
a)
Helen Hill requested clarification on Council’s decision about enforcing the fence by-law. Wayne Orr explained that there was no direction from Council at this time and reiterated Council’s suggestion that she submit an application to request the services of the fenceviewers.
Closed Session - n/a
Adjournment
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Committee of the Whole January 24, 2017 a)
The meeting was adjourned at 9:20 p.m.
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STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
January 18, 2017
AGENDA DATE:
February 7, 2017
SUBJECT: Notice of Motion – Moratorium on the Accommodation Review Process RECOMMENDATION: THAT Council endorse the resolution passed by the Town of Greater Napanee requesting that a moratorium be placed on the accommodation review process. BACKGROUND: Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Council Meeting of January 17, 2017, Councillor Sutherland served Notice of Motion to support the request from the Town of Greater Napanee that requested a moratorium on the Accommodation Review Process until such time as a review of the impacts on small rural communities can be studied, completed and the results and recommendations be considered A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.
Submitted/approved by: Angela Maddocks Executive Assistant
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STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
January 25, 2017
AGENDA DATE:
February 7, 2017
SUBJECT: Notice of Motion – South Frontenac Rides – Share the Road Report RECOMMENDATION: THAT Council endorse the inclusion of active transportation in our transportation and community planning and that the Share the Road report be referred to the Public Works department to review the work plan and identify tasks that align with the Township’s strategic directions and identify opportunities to make South Frontenac a more bicycle friendly community, AND further that the Share the Road Report be forwarded to the County of Frontenac for their consideration and support. BACKGROUND: Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of January 24, 2017, Councillor Sutherland served Notice of Motion to support the Share the Road Report as presented by Scott Gordon on behalf of South Frontenac Rides Committee. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.
Submitted/approved by: Angela Maddocks Executive Assistant
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Township of South Frontenac Bicycle Friendly Communities Workshop March 30, 2016
Summary Report and Recommendations Page 27 of 111
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Prepared by the Share the Road Cycling CoalitionSouth Frontenac Bicycle Friendly Communities Workshop – March 2016 Summary Report On March 30, 2016 The Share the Road Cycling Coalition facilitated a Bicycle Friendly Communities Workshop for the Town of Greater Napanee and the Township of South Frontenac in partnership with the County of Lennox and Addington and Kingston, Frontenac, Lennox & Addington Public Health. The purpose of this Workshop was to help identify a path forward for the area to become more bicycle friendly. More than 35 community members, Municipal staff and town councilors heard new ideas and contributed their local expertise about how South Frontenac can become a better place for cycling during a full-day, stakeholder focused workshop and a community-focused “World Café” event. During the workshop, participants helped to: • identify South Frontenac’s existing cycling assets and some of the challenges faced (See Appendix A: Inventory and Challenges); • discuss opportunities for building a safer, more connected place for cycling; • articulate a five-year vision for cycling in South Frontenac; and • develop a two-year work plan for making progress toward that vision.
FIVE-YEAR VISION The following vision for South Frontenac to build a more bicycle-friendly community over the next five years (or sooner) was compiled based on the feedback received from workshop attendees and on best practices from other Bicycle-Friendly Communities across North America. The vision also takes into consideration available resources within the community.
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While this vision may sound ambitious, through collaborative action focusing on the five essential elements of being a Bicycle Friendly Community, we are confident that South Frontenac can achieve meaningful progress towards these goals. The essential elements of a more Bicycle Friendly South Frontenac by 2021 are: Engineering – creating stronger, safer connections between the existing trails and South Frontenac’s town centres and recreational facilities. Ensure that there are safe on and off-road cycling facilities designed to take people off the trails and into town centres and to popular destinations. Continuing to pave shoulders to provide recreational and utilitarian cyclists with safe, comfortable and enjoyable routes, and ensuring that signage along on and off-road routes direct riders towards community amenities. At important destinations, ample, secure bike parking should be more readily available;
•
• Education - making cycling education available to all students in South Frontenac schools to create a culture of respect between all road users. Educational efforts will also include public awareness campaigns designed to create better interactions between people driving and people cycling, and will offer adults new opportunities to learn how to ride a bike safely and legally. Encouragement – introducing new programs designed to get residents excited about cycling again is key to creating a culture of cycling. Expanding upon existing efforts like CycleFest and the South Frontenac Rides initiative to create a wider variety of events designed to encourage residents to ride their bikes. Bike Valet offered at community events and a community cycling grant offered each year will help to get more residents thinking about how they can ride their bikes more often.
•
Enforcement - building more effective partnerships between the OPP and the various community partners to make the roads safer for all road users. Institute bicycle patrol officers on trails and review local bylaws to ensure that cycling is safe and comfortable all over the Township.
•
• Evaluation & Planning – Consider creating an Active Transportation Plan for South Frontenac complete with a dedicated annual budget for implementation of cycling projects. Bring partner organizations together to hire an active transportation coordinator to organize and coordinate cycling efforts in South Frontenac. Begin work on establishing a baseline of the number of people cycling in South Frontenac by performing counts throughout the summer and installing trail counters at key locations.
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The work plan that follows, organized under the 5 Es of the BFC Program, outlines recommended actions South Frontenac could take in the next two years to help it work towards achieving this 5-year vision. With more than 15 attendees at the workshop, it was not surprising that the initial list of potential actions was quite long and varied, and contained far more than would be realistic to achieve given the two-year time frame and resource constraints. The initial list of brainstormed actions has been refined to include a number of high-impact activities, many of which are proven to be best practices in communities across North America. It is important to remember that there are many ways to build a more bicycle-friendly community. This report contains suggestions for one path that could be followed to get there, however, it may be possible for South Frontenac to substitute other actions that are not included in this plan and still achieve this five-year vision for increasing cycling.
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WORKPLAN ENGINEERING: Creating safe and convenient places to ride and park bicycles through physical infrastructure and hardware that supports cycling. Attendees at both the workshop and the World Café event expressed optimism about the existing infrastructure in South Frontenac. Attendees put forward an impressive list of infrastructure improvement recommendations, with a focus on some priority improvements for individual hamlets within South Frontenac. These suggested improvements are: Harrowsmith Make Harrowsmith a Hub of trails – with washrooms, maps, a bike Fix-It Station, a rest area and other amenities where the K & P and Cataraqui Trail intersect. Ensure that Centennial Park, the Harrowsmith Schools and community amenities like shops are well connected to the trails, and • make sure there is signage directing riders to those amenities.
•
Sydenham Ensure that the trail crossing at Bedford road and George Street is improved – make the trail crossing more visible, and consider • installing a signalized trail crossing to ensure that riders can cross safely and easily. • Consider paved shoulders or bike lanes on Bedford Road between the bridge and Alton Road • Consider a bike path from the Daly, Kingsmere and Cliffside subdivisions to Bowes Park. Verona Create sidewalks and a trail connection to get people walking and cycling to the Foodland safely. Also ensure that there are bike racks installed at Foodland. • Improve access to businesses in Verona off the trail by adding directional signage with information about businesses and providing paved, welcoming accesses.
•
Battersea
• •
Create connections between Battersea and the neighbouring towns like Sydenham through paved shoulders. Create connectivity to the Baseball diamonds with a trail.
Inverary
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Create paths from Lyon’s Landing to the baseball diamonds
In addition to the specific infrastructure improvements listed above, attendees also emphasized the importance of providing bike parking across the community. Attendees expressed the importance of creating awareness of the amenities within the community by using signage and promotions, and also emphasized the importance of taking on some of the smaller, connecting infrastructure pieces before undertaking some of the major infrastructure projects to help to build support. For further background on these recommendations, refer to Appendix B: Infrastructure Tour Summary.
Engineering Work Plan
Recommended Actions
Description
Expand the availability of bike parking all over South Frontenac
Work to develop new amenities near trails by ensuring that zoning bylaws encourage new development near trails, and that trail connections are included in all new developments
1
Groups Involved
Suggested Timeline
Undertake a bike parking inventory to determine where bike parking is available and where gaps exist. Ensure that bike parking is available at all Township owned facilities, and work with local businesses to ensure that bike parking is provided at major destinations in the community, Ensure that all new bike parking provided adheres to the standards created by the Association of Pedestrian and Bicycle Professionals (APBP) found here.
Public Works Town Council
ASAP
Attendees noted that cycle tourism in the region would be more popular if there were more amenities that were easily accessible by the trail. Working to encourage new businesses like Bed and Breakfasts, Pubs, Restaurants and other tourist attractions will increase the number of riders stopping and staying in South Frontenac1.
Public Works Planning Town Council
ASAP
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For an excellent primer on why to build new amenities on the trails and some ideas for how to encourage new businesses, see what has been done along the Canalway Trail in New York State here: http://www.americantrails.org/resources/economics/Bicyclists-Bring-Business-New-York-Canal-Trail.html
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Develop a cycling wayfinding strategy and install signage
Determine where wayfinding signage needs to be installed, choose signage design standards,2 secure funding. The signage should indicate distance and estimated time to popular destinations and should focus on getting cyclists, pedestrians and other trail users off of the trails and into town centres and community amenities.
Public Works Local BIAs
Establish signage standards ASAP, install in year 2.
Ensure that major roads, especially those that connect different town centres, receive paved shoulders when resurfaced.
When resurfacing roads, be sure to include paved shoulders. Paving shoulders has been shown to reduce maintenance costs versus gravel shoulders, and provides significant opportunities for cycle tourism and utilitarian cycling. They also make roads safer for emergency services personnel.
Public Works
Ongoing
Extend the K&P Trail to Sharbot Lake
The higher the number of connections between South Frontenac and other municipalities, the stronger the potential for tourism. Extending the trail to Sharbot Lake by working with neighbouring municipalities would close a gap in the trail and provide more options for multi-day cycle tourism trips.
Public Works Economic Development Tourism
Year 2 and beyond
2
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The City of Waterloo has developed a very good model for wayfinding signs and is happy to share it with other municipalities. Contact
bfc@sharetheroad.ca for more details.
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Establish maintenance standards for active transportation infrastructure to provide opportunities for year-round riding.
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Designate priority winter routes (i.e. – Cataraqui and K&P Trails) for enhanced winter maintenance. Also be sure to create spring and summer maintenance standards for bike routes and trails that include regular patrols, surface repair, vegetation control and path sweeping. Trails that are used by snowmobiles can also be used for winter cycling – packed snow provides a great surface for riding! Ensure to communicate the location of priority winter routes widely. For an example of winter maintenance standards, see the City of Ottawa’s winter cycling network information here.
Council, Public Works Staff, Parks and Recreation Staff CRCA County of Frontenac
Year 2
EDUCATION: Cycling Education: Giving people of all ages and abilities the skills and confidence to ride a bicycle by offering educational programs and activities designed to engage with residents on how to ride safely and conveniently throughout the community. Driving Education: Educating car and truck drivers about how to share the road safely with • cyclists, demonstrating respect and care for all road users. Workshop attendees identified improved education as a major priority for South Frontenac to move forward in becoming more bicycle friendly. Attendees identified some good existing initiatives like CycleFest, but felt that efforts were required to better educate all residents about the value of sharing the road safely, with a special focus on cycling education for youth.
•
Education Work Plan Recommended Actions
Description
Groups Involved
Timeline
Establish an Active and Safe Routes to School3 working group and ensure that all schools within South Frontenac have Active School Travel Plans and cycling education programs
Communities across Ontario have experienced success with promoting Active School Travel4. Bring together a committee of school board representatives, KFL&A Public Health, community members, Town Council, Municipal Staff and South Frontenac OPP to create a plan to get more students to school actively and safely in South Frontenac, build safer infrastructure near those schools and work actively with schools to implement and monitor successes.
School Boards, Municipal Staff, Town Council, KFL&A Public Health, OPP
Year 1 – establish committee
Host a wider variety of cycling Bike Rodeos, Helmet Fittings, on-bike training, Bike To OPP related events at local schools to School Day breakfasts and bike maintenance 101 clinics are KFL&A Public encourage students to ride safely great ways to encourage more students to give riding to school Health 3
http://www.saferoutestoschool.ca/school-travel-planning-toolkit
4
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For a highly successful model of creating Active and Safe Routes to school, see the “Stepping It Up” Pilot Project (http://www.metrolinx.com/en/projectsandprograms/schooltravel/SteppingItUpReportENG.pdf) for inspiration.
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Year 2 – begin programs Year 2
a try!
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School Boards
Work with local OPP Officers and retailers in the area to establish a small bike “lending library” program at schools, libraries and other community centres to provide youth who may not have access to a bike with the ability to ride. Consider refurbishing recovered bikes from the OPP, and require a membership card for use – for inspiration see “Start the Cycle” in Hamilton
OPP, Schools, South Frontenac Rides
Create a Student Cycling Mentoring program
Engaging older students to educate younger students about safe cycling habits is a great way to encourage more youth to get on their bikes. Consider creating a mentorship program where older students can earn volunteer hours by teaching younger students how to ride safely, leading biking school buses or offering bike repair clinics.
School Boards KFL&A Public Health South Frontenac Rides
Year 2
Create educational resources to distribute to parents in South Frontenac about sharing the road with cyclists and encouraging their kids to get to school actively
Parents are role models to their children – if they share the road safely, ride legally and wear bike helmets, their kids are more likely to do those things as well. Send resources home with kids from school to reach parents at home encouraging them to ride with their kids. Resources are available on the Active and Safe Routes to School website here.
School boards KFL&A Public Health
Year 2
Establish “Bike Libraries” as local schools, libraries and community centres
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Year 1 – Develop resources Year 2 – Distribute resources and run programs
Ensure that Municipal Staff Offer staff membership to the Association of Pedestrian and and Council stay up to date Bicycle Professionals and send staff and Councillors to the on best practices related to Ontario Bike Summit to learn best practices cycling
Municipal Staff Town Council KFL&A Public Health
Year 1
Identify education programs/ campaigns that could be replicated or modified for use in South Frontenac.
Other communities have created and tested education videos and campaigns, so why reinvent the wheel? Adapting existing resources and developing a dissemination plan can yield impressive results at a reduced cost. Good examples of existing programs include Thunder Bay’s cycling education videos5 and You Know Me, I Ride a Bike campaign6 or Waterloo Region’s Thumbs Up! Campaign7. Share the Road is also developing a public awareness campaign about the 1m safe passing law and the importance of lights on bikes that will be ready at the end of June, 2016. We will make these resources available to all communities in Ontario free of charge, so stay tuned!
KFL&A Public Health Municipal Staff, South Frontenac Rides
Year 1
Run “Stay Safe, Stay Back” trucking campaign within the Township of South Frontenac (Municipal staff and large employers that use heavy trucks8)
Local professional truck drivers should be ambassadors for safe driving practices and training them on how to share the road safely with cyclists will help them be good role models. All materials for this campaign are available from Share the Road.
KFL&A Public Health, Municipal Staff, Large Employers
In year 1
5
http://www.thunderbay.ca/Living/Getting_Around/Active_Transportation/Resources.htm
6
http://www.safecyclingthunderbay.com/article/you-know-me-i-ride-a-bike-127.asp
7
http://thumbsupwr.com/resources/
8
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This campaign has recently been adopted by the City of Toronto, City of Ottawa, Tomlinson, Cavanagh and Karson Group. Digital resources are “ready-made” for printing and sharing online. Contact bfc@sharetheroad.ca for more details or visit www.staysafestayback.ca
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ENCOURAGEMENT: Creating a strong bike culture that welcomes and celebrates cycling through incentives, promotions and events that inspire and enable people to ride. Attendees were excited about the foundation that has been laid to support cycling in South Frontenac. The strong volunteer presence and the excitement around cycling in South Frontenac were palpable throughout the Workshop and World Café, and attendees felt that there are a number of programs that could be implemented quickly to encourage South Frontenac residents to get back on their bikes.
Encouragement Work Plan Recommended Actions
Description
Groups Involved
Timeline
Build on the success of CycleFest in 2016 by creating a Bike Month Committee to plan for 2017
Building a culture of cycling takes time and effort – community events will benefit from having a well-organized committee with defined roles and responsibilities. Bring together representatives from South Frontenac Rides, KFL&A Public Health, Township Staff, OPP and others to discuss potential events for 2017 to supplement CycleFest and create a monthlong celebration of cycling.
KFL&A Public Health, Municipal Staff, Town Council, South Frontenac Rides OPP
Year 1
Produce a Cycling Map for South Frontenac to highlight low-stress routes, trails and touring rides around the community
Consider highlighting/emphasizing low-stress routes, including multi-use trails and quiet, residential streets where beginners would be comfortable cycling. This map can be printed and/or online. Be sure to plan how you will distribute any printed maps.
Municipal Staff, South Frontenac Rides
Year 2
Consider hosting a series of events to celebrate Canada’s 150th birthday in 2017
Suggestions from attendees included a Passport of popular destinations throughout South Frontenac for riders to complete, social rides along the trails, an “Amazing Race” style event and rides to Frontenac Park.
South Frontenac Rides, Tourism and recreation staff
2017
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Provide the community ownership of cycling promotion with a Community Cycling Grant
Foster innovation on how to promote cycling in South Frontenac by creating a $1,000 a year grant that can be applied for by community groups or residents with the goal of promoting cycling. Encourage residents to get creative about what they think will get more people on bikes!
South Frontenac Rides and Town Council
Host a Bike Swap, similar to a ski-swap, where families can swap the bikes that their children have outgrown for new, larger bikes.
Partner with a local bike retailer to ensure that new bikes are also available for purchase at the event as well. Consider hosting a bike rodeo at the same time to teach kids new cycling skills.
South Year 2 Frontenac Rides, Local Bike retailers OPP KFL&A Public Health
Host Bike Valet9 at a variety of community events in South Frontenac
Bike Valet can be a great way to reduce the parking burden at a popular event. Ideally the materials for the Bike Valet would be purchased by the township and deployed at special events, and staffed by volunteers recruited by South Frontenac Rides.
Municipal staff, South Frontenac Rides
Purchase materials in year 1, attempt new bike valet events through year 1 and 2.
Expand the web presence for South Frontenac Rides
Creating a “one-stop shop” for people to find information about cycling in South Frontenac online will help new riders and visitors to South Frontenac find the information they need to get back on their bikes. For inspiration, see what Kitchener has done.
South Frontenac Rides
Ongoing
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For a great description of what Bike Valet is and how to run one, see here: http://www.ibike.org/engineering/event-parking.htm
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Year 1
Engage local businesses by encouraging them to be featured on trail signage and work to get more businesses to join Ontario By Bike
While South Frontenac does have many amenities within the town centres for cycle tourists, it’s difficult to know what amenities are accessible unless you know the area. Create wayfinding signs to direct riders towards local businesses, and ensure that businesses offer bike parking, water refills and other services for riders by encouraging them to join the “Ontario By Bike” Cycling tourism network.
Tourism and Economic Development Staff, Local BIAs
Year 1 – Establish database and run trial Year 2 – full rollout.
Launch a Community Bike Challenge to create goodwill towards cycling in the community10
In Halton Hills, the Community Cycling Challenge challenges residents to collectively ride hundreds of thousands of km each year to raise funds for the local hospital. Consider a similar program, where the community bikes together towards a common goal.
Municipal Staff, KFL&A Public Health Community Groups
In years 1 and 2
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For more information, visit http://haltonhillsbikechallenge.ca/
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ENFORCEMENT: Ensuring drivers and cyclists share the road safely through equitable laws and activities that hold both groups accountable for their behavior and actions on the road. Attendees were happy to see the prohibition of motorized vehicles on local trails, but emphasized that there were opportunities for South Frontenac Police to be more involved in making cycling safer, including by having officers patrol on bikes, engage in positive ticketing and engage in more training about cycling as it relates to the Highway Traffic Act.
Enforcement Workplan Recommended Actions
Descriptions
Groups Involved
Timeline
Ensure effective communication between the local police department and the cycling community by having a police liaison on South Frontenac Rides committee
Having law enforcement representation on the South Frontenac Rides committee is extremely important to create effective relationships between people riding and the law enforcement community, and can help in the development of new programs and educational blitzes.
South Frontenac Rides, OPP
ASAP – work to engage officers in year 1
Ensure that officers are well trained in the changes to the Highway Traffic Act that came into effect with the passage of Bill 31
Ensure that officers are aware of the 1m safe passing law, OPP increased penalties for “dooring” and increased penalties for cycling without lights or reflectors. Consider offering training to specifically address the rules of the road as they relate to bikes.
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Consider in year 1
Install Trail Etiquette Signage at entrances to Trails
Ensure that trail users understand their rights and responsibilities on the trails, including who should yield to who, how to pass other users and important bylaws like Stoop and Scoop requirements.
Recreation Staff
Year 1
Consider altering the design of trail access gates
The gates that are along the trails are very good at keeping motorized vehicles from accessing the trails, but they’re also designed in such a way that makes cycling along the trails very difficult at those intersections. Consider changing your standards for the gates to make them easier for a person on a bike to pass through.
Recreation staff, Public Works, K&P Trail (County of Frontenac) Cataraqui Trail
Ongoing
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EVALUATION & PLANNING: Processes that measure results, and planning for cycling as a safe and viable transportation option. Attendees were happy to see a wide variety of partnerships already in place to support active transportation, including the health unit, Town Staff and South Frontenac Rides. Attendees strongly recommended the creation of an Active Transportation and Trails Plan for South Frontenac, and also emphasized that the Township and various partners need to be engaging in data collection to make the case for continued investment in cycling infrastructure.
Evaluation & Planning Work Plan Recommended Actions
Descriptions
Groups Involved
Timeline
Approve a Complete Streets Policy11 to ensure that all road work accommodates all road users in the future.
Building a roadway to accommodate all road users is cheaper to do when the road is being constructed rather than having to retrofit it – ensure that all road users are considered when creating new or updating existing infrastructure.
Town Council Public Works Staff KFL&A Public Health
In year 1 – Create a draft Complete Streets Policy with stakeholder input In year 2: finalize Policy and pass at Council.
Collect data about the number This data collection should include volunteers counting of cyclists using the Township’s the number of users on South Frontenac Roads and trails on weekdays and weekends13, and can start to establish existing facilities12 a baseline of cycling in South Frontenac.
South Frontenac Rides, KFL&A Public Health, Public Works Staff
In year 1
11
http://completestreetsforcanada.ca/policy-elements
12
For a comprehensive guide to performing cycling counts, see here: http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rpt_797.pdf
13
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For an excellent example of a community monitoring and reporting on the number of people cycling on weekdays and weekends, see what is being done in Eugene, Oregon here: http://thempo.org/356/Bicycle-Counts
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An Active Transportation and Trails Plan can help to ensure that investments in cycling are targeted and connect well to other initiatives. Small changes to South Frontenac’s roadways can have a major impact in how residents get around their community. Ensure that changes continue to occur every year to make cycling safer by devoting a stable budget amount to cycling infrastructure each year within the Township’s capital budget. Be sure to coordinate with County of Frontenac to ensure that active transportation initiatives are included at the County level when reviewing their Transportation Plans as well.
Town Council Public Works and Planning Staff South Frontenac Rides
Install permanent bike and pedestrian counters at key locations in South Frontenac14
Volunteer counts can show year-to-year data, but they are subject to a number of factors that can confound the data, including weather. Permanent counters provide consistent data that can illustrate long-term trends in ridership. Consider installing two counters in key locations like the K & P Trail and Cataraqui Trail.
Public Works, Recreation Staff CRCA, County of Frontenac
Year 2
Conduct a trail survey along the K & P and Cataraqui Trail
Collect more qualitative data about how people are using the trail, why they’re using it, how often they use it, how they get there, what improvements they would like to see etc.15 This data can provide excellent insight into how South Frontenac’s cycling network can be improved.
KFL&A Public Health, Public Works Staff, South Frontenac Rides, CRCA, County of
Year 2
Create an Active Transportation and Trails Plan for South Frontenac, complete with annual budget for improvements
In year 1 – begin consultation on plan. Year 2 – finalize plan and pass at Council
14
Many cities make the data from their bike counters available online. For an example see Ottawa’s Laurier Ave Bike Counter here: http://ottawa-laurier.visiotools.com/ 15
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An excellent example of a Trail Survey is Kitchener’s public engagement around the Iron Horse Trail revitalization. See here for more information: https://www.kitchener.ca/en/livinginkitchener/IronHorseTrail.asp
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Frontenac
Create a Business recruitment strategy to ensure that new businesses for visitors and residents are established.
Bringing more businesses that support cycle tourism, including accommodations, restaurants, cafes, bike shops and other attractions will make South Frontenac a destination for people looking to do touring riding. Work together to recruit these businesses to the area.
Economic Development and Tourism Staff
Ongoing
Create partnerships to allow for the hiring of an Active Transportation Coordinator as part of the Active Transportation Master Plan.
Efforts to support cycling work best when there is one person dedicating much of their time coordinating and strengthening programs. Consider creating a shared position that reports to the Township, KFL&A Public Health and any other agency that has a role in promoting cycling in the region.
Municipal Staff KFL&A Public Health
Year 1
Support provincial cycling advocacy efforts through the Ontario Cycling Advocacy Network (OntarioCAN).
Many activities of provincial scope were highlighted throughout the workshop that would help to improve cycling conditions in South Frontenac. This includes cycling education in schools, investments in infrastructure and driver training. South Frontenac Rides should ensure that they represent South Frontenac as part of the Ontario Cycling Advocacy Network. This Network is facilitated by Share the Road and our aim is to have 1 representative in each electoral district (provincially)
South Frontenac Rides, Share the Road, Municipal Staff
Ongoing
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Appendices: Appendix A: Inventory and Challenges This inventory was developed by participants in the Bicycle Friendly Communities Workshop and World Café event facilitated by Share the Road in March 2016. Engineering Inventory: • • • • •
K and P Trail and Cataraqui Trail Paved shoulders on arterial roads as roads are re-done Elevated bike lane in Sydenham Linkages between roads and trails are prioritized in Public Works department Bike parking at the library, high school and Centennial Park
Challenges: • • • • •
Maintenance standards for keeping AT infrastructure don’t exist at present Few staffing resources on the AT file Few key destinations linked by cycling routes – ie beaches, parks, stores, schools Very few bike parking spaces Many gaps in current network, ie- where paved shoulders end suddenly
Encouragement Inventory: • Signage on Cataraqui and K and P Trail • Cycling map in development • South Frontenac Rides CycleFest planned • Cycle instruction at summer camps being investigated
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Challenges: • More family bike ride events needed • CycleFest could be expanded 21
• • • • •
Few roads where an Open Streets Event could work – few attractions to bring people to. Few events that draw large numbers of people, and no bike valet or cycling promotion at those events No bike share – many residents may not have access to a bike No bike repair stations or shops No signage directing people towards services in town centres
Education Inventory: • • • •
Cycling skills program offered in school and at summer camps CycleFest has educational components Skills training available at Battersea and Perth Road schools Share the Road signage
Challenges: • • • • • •
Heavy trucks on roads don’t slow down or move over for cyclists Little in-school education Lack of knowledge about what facilities exist No adult cycling education available No bike friendly Public Service Announcements Parents serve as a deterrent by driving kids to school
Enforcement Inventory: • No motorized vehicles allowed on trails • OPP does cycling education • No parking on sidewalks or paved shoulders – education and enforcement blitz planned for 2016
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Challenges: • Not enough education and signage • Provincial laws not known and not enforced • Police don’t patrol trails on bikes
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• •
No aggressive driving hotline or educational campaign Perceived lack of police presence in the area (large area, small population)
Evaluation and Planning Inventory: • 5 year recreation plan, which will include cycling, being worked on. • Transportation Master Plan will be done in 2017, will include all modes. • Establishing budgets to be determined based on mode share. • Shoulders being paved as arterial roads are redone • Goal of installing multi-modal transportation facilities in urban settings exists • Intersection improvements underway. Challenges: • No tracking of use on AT facilities • No Transportation Demand Management Strategy in place
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Appendix C: Additional Materials: Cycling Education Toolkit from Safe Cycling Thunder Bay – detailed information about creating new bike education courses in your community. http://www.safecyclingthunderbay.com/upload/documents/cycling_toolkit.pdf Share the Road’s Bicycle Friendly Communities Yearbooks: For further inspiration, including other programs or projects that could assist South Frontenac in becoming more bicycle friendly: 2015 Yearbook: http://www.sharetheroad.ca/files/2015_Yearbook_final_web.pdf 2016 Yearbook: http://www.sharetheroad.ca/files/2016_Yearbook_FINAL_web.pdf Share the Road’s work on updating the CAN-BIKE Curriculum with Cycle Canada can be found here: http://www.sharetheroad.ca/cycling-education-can-bike-update-s17213
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STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
January 27, 2017
AGENDA DATE:
February 7, 2017
SUBJECT: Notice of Motion – Signage retro-reflectivity RECOMMENDATION: THAT Council receive the Public Works Department report on Signage RetroReflectivity tabled January 17, 2017; AND THAT Council direct staff to prepare a plan to achieve full legislative compliance with the Minimum Maintenance Standards for Retro-Reflectivity and signage by June 2018; AND THAT Council be prepared to consider the budgetary implications of this expectation as part of the 2018 preliminary budget. BACKGROUND: Council’s Procedural By-Law 2016-71 establishes the process for Notice of Motion as outlined below. At the Council meeting of January 17, in response to the report from the Public Works Manager and acknowledging the need to address this issue, Councillor McDougall served notice of motion to have Council advance the issue of compliance with the minimum maintenance standards related to signage. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.
Submitted/approved by: Wayne Orr, CAO
Prepared by: Wayne Orr, CAO
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PLANNING REPORT Township of South Frontenac Planning Department Prepared for Council Agenda Date: February 7, 2017 Date of Report: February 2, 2017 Subject: Amendment to Site Plan Control By-law to Apply Site Plan Control to Community Facility (Institutional) Type Uses: Township-Initiated
Summary of the Recommendation: The recommendation is that Council pass By-law No. 2017-03 to amend the Township’s site plan control by-law.
Purpose of the Report: The purpose of this report is to bring to Council a proposal to amend the Township’s Site Plan Control By-law to apply site plan control to Community Facility (institutional) type uses. The existing by-law is attached. Amending Bylaw No. 2017-03 is also attached for passage.
Background: On May 6, 2003, By-law No. 2003-25, being a by-law to designate all of the Township as a site plan control area, was passed. The by-law lists all of the types of land uses that are subject to site plan control including such uses as, commercial, industrial, lands adjacent to environmentally sensitive areas, and lands that are subject to natural hazards etc. Attachment #1 is a copy of the bylaw. The site plan control by-law followed from the previously adopted Official Plan which also lists the types of uses to which site plan control would apply. The list of uses is identical in the OP and in the site plan control by-law. The site plan bylaw is intended to implement the Official Plan in this regard.
Discussion: Some time after its passage, it was observed that the Official Plan did not include ‘community facility’ (institutional) in the list of uses under site plan control. This was thought to be an oversight because institutional uses are often major projects requiring minimum standards such as parking and loading spaces, access aisles, buffering etc., to be detailed on a site plan. Thus, in 2012, the Official Plan was amended to include Community Facility uses in the list so that site plan control is applicable to such developments. However, the site plan control by-law should also have been amended to include community facility uses and this was not done. Under the terms of the Planning Act, the site plan control by-law must list the uses to which it applies and, thus, currently the Township cannot apply site plan control to institutional type developments. Accordingly, the by-law should be brought forward to Council for this amendment. This matter was discussed at the Committee of the Whole meeting of January 24, 2017. The Committee appeared favourable to amending the by-law.
Recommendation: It is recommended that By-law No. 2017-03, to amend the Township’s site plan control by law to include Community Facility uses, be passed. Submitted/approved by: Lindsay Mills attachment
Prepared by: Lindsay Mills
SitePlanControlBylawAmendmentToCouncil
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ATTACHMENT #l CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2003-25 BEING A BY-LAW TO DESIGNATE
ALL OF THE TOWNSHIP OF SOUTH FRONTENAC AS A SITE PLAN CONTROL AREA
WHEREAS, the Municipal Council of the Corporation of the Township of South Frontenac deems it expedient to ENACT a By-law to designate the entire Township of South Frontenac as a site plan control area; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH
FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:
THAT the Township of South Frontenac be designated as a site plan control area in accordance with section 41 of the Plamiing Act and section 6.17 of the Township of South Frontenac Official Plan.
THAT, the specific land uses, official plan designations and areas which are subject to site plan control are: a) commercial and industrial uses; b) lands used for wrecking yards; c) lands used for hauled septage disposal;
d) lands within the Mineral Aggregate designation;
e) lands within or adjacent to the Environmental Protection designation; f) lands within 90 metres (295 feet) of a waterbody including land used for residential purposes;
g) lands within or adjacent to an Environrnentally Sensitive Area;
h) lands within 300 metres (984 feet) of any lake designated as a Sensitive Lake Trout Lake; and
i) lands which are subject to natural hazard.
THAT no person shall undertake any development in the areas designated under this By-law until a site plan agreement has been prepared and executed to the satisfaction of the Council of the Township of South Frontenac and registered on title of the lands. The site plan may be required to address some or all of the following:
Plans showing the location of all buildings and structures to be erected and showing the location of all facilities to be provided,
Drawings showing plan, elevation and cross-section views for each building to be erected showing:
a) The massing and conceptual design of the proposed building;
b) The relationship of the proposed building to adjacent buildings, streets and exterior areas to which members of the public have access; c) The provision of interior walkways and stairs to which
members of the public have access from the streets, open spaces and interior walkways in adjacent buildings;
- THAT, as a condition of approval of the plans and drawings referred to in section 4 of this By-law, the Township of South Frontenac may require the owner of land to provide, at no expense to the Township, any or all of the following: a) widenings of highways that abut the land b) facilities to provide access to and from the land such as curbs, access ramps and traffic direction signs
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c) off-street loading and parking facilities either covered or uncovered, access driveways includiiig driveways for emergency vehicles, and the surfacig of such areas d) walkways and walkway ramps including their surfacing and all other means of pedestrian access
e) facilities for the lighting, including floodlighting, of the land or of any buildings or structures
f) walls, fences, hedges, trees, shrubs or other groundcover or facilities for the landscaping of the lands or the protection of adjoining lands
g) vaults, central storage and collection areas and other facilities and enclosures for the storage of garbage h) easements conveyed to the Township for the construction, maintenance or improvement of watercourses, ditches, land drainage works, sewage facilities and other public utilities i) grading or alteration or contour of the land and provision for the disposal of stomi, surface and waste water from the land and from buildings or structures thereon.
s. THAT the individual site plan control by-laws for the former Townships of Bedford, Loughborough, Portland and Storrington be repealed.
- THIS BY-LAW shall come into force and shall be deemed to come into force, in accordance with section 41 of the Planning Act, 1990, upon the date of passage thereof,
Dated at the Township of South Frontenac this sixth day of May, 2003. Read a first and second time this sixth day of May, 2003.
Read a third time and finally passed this sixth day of May, 2003. THE CORPORATION OF THE TOWNSHIP OF SOiUTH FRi AC
P]
71
?eonard, Mayor
Gordon Burns, Clerk-Administrator
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STAFF REPORT RECREATION DEPARTMENT PREPARED FOR COUNCIL:
January 31, 2017
AGENDA DATE:
February 7, 2017
SUBJECT: Noise and Camping Exemptions RECOMMENDATION: THAT subject to a decision of the Frontenac Community Arena Board of Directors to enter into an agreement with the Sea to Sea Cycling to end Poverty initiative organizers; THAT Council exempt the Sea to Sea Cycling to end Poverty initiative taking place on Friday August 11, 2017 at the Frontenac Community Arena from the Township’s noise bylaw as requested; AND FURTHER that Council provide a one-time exemption to permit camping at the Frontenac Community Arena for the sole use for the group’s tents during the Sea to Sea Cycling to end Poverty initiative as requested. BACKGROUND: The Sea to Sea Cycling to end Poverty initiative is a cross country bicycle tour sponsored by two organizations; World Renew and Partners Worldwide who are focused in helping people and communities get out of poverty. The group are cycling from Vancouver to Halifax for 9 weeks and would like to overnight at the arena and have access to washrooms on Friday Aug 11, 2017. They anticipate about 125 cyclists (age from 18-75 yrs.). The organizers are aware that fires are prohibited and that camping will only take place in the designated area. The group will be paying a fee to use the facility and will provide proof of insurance and be responsible for removal of any garbage. The Arena Manager will meet on site with the organizers in advance to discuss the logistics of the event and are satisfied in what is being proposed.
Submitted/approved by: Tim Laprade, Arena & Recreation Supervisor
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PLANNING REPORT Township of South Frontenac Planning Department Prepared for Committee of the Whole Agenda Date: February 14, 2017 Date of Report: February 8, 2017 Subject: Calculation of Parkland Dedication Fees Required as a Condition of Consent/Subdivision Approvals: Development of Policy
Summary of the Recommendation: The recommendation is that the Committee receive the Planning Report dated February 8, 2017 for information regarding development of a policy for parkland fee calculation.
Purpose of the Report: The purpose of this report is to bring to the Committee a clarification of the process to establish baseline property values for use in calculating parkland fees.
Background: On December 6, 2016, Council directed staff to draft a policy to clarify the process for establishing the baseline property value for use in the calculation of parkland fees. Included here is a review of the process presently followed, a summary of the process of other adjacent municipalities and a proposed draft policy for South Frontenac.
Discussion: As Council members are aware, section 51.1 of the Planning Act gives the municipality the authority to require parkland as a condition of approval of any consent application to create a new lot or as a condition of final approval of a plan of subdivision or plan of condominium. Alternatively, the municipality may require cash-in-lieu of actual parkland. In determining the value of the cash-in-lieu payment, section 51.1(4) of the Act specifies that the amount of any payment shall be based on the value of the land as of the day before the day of the approval of the subdivision (or consent). The municipality may take up to five percent of the value of the land for residential lot creation and up to two percent for industrial or commercial lot creation. Present Practice Following the provisions of the Act, it has been the Township’s practice to require an appraisal from a real estate agent for lots created by consent. The Township then requires payment of five percent of this value for creation of residential lots and two percent for creation of industrial or commercial lots. This process has worked well but on the few occasions where Township staff have had to question the valuation from the realtor we have requested a full professional appraisal at the owner’s expense. Land valuation for plans of subdivision or condominium is based on a market value appraisal from a professional appraiser. Based on this, the Township would require payment of five percent of the value. Also, a flat fee of $100.00 is required as cash-in-lieu for any lot addition application.
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The Township always reserves the right to require a second or third professional evaluation for any cash-in-lieu of parkland payment. This matter was brought to the Committee of the Whole on January 24, 2017 where the Committee appeared to be generally in agreement with the present method described above. However, members preferred that there be at least two opinions for any valuation for plans of subdivision/condominium. They directed staff to bring the matter back to the Committee for further discussion. Following from the meeting, Planning conducted a survey of adjacent municipalities to determine their method for parkland valuation. The following table summarizes their methods (South Frontenac included): Municipality Township of South Frontenac Town of Mississippi Mills Township of Elizabethtown-Kitley
Rideau Lakes Township Loyalist Township
Method of Valuation Based on an appraisal from a realtor for single consents and a professional appraisal for subdivisions or condominiums Flat fee of $2,000.00 on public road and $1,500.00 on private lane Flat fee of $500.00 Based on letter of opinion from a real estate agent or a professional appraiser or MPAC info. Flat fee of $1,750.00 for a single lot or a market appraisal for a shoreline lot.
The list indicates that many of the adjacent municipalities prefer to simply require a flat fee for parkland cash-in lieu applied to all applications. However, it does not seem practical to adopt this method in South Frontenac for the reason that land values vary so greatly between waterfront and non-waterfront lots and because lots can vary so much in size and development potential eg., swamplands and other restricted lands. In South Frontenac, parkland cash-in-lieu was collected on fifty-six consent applications in 2016. A total of $183,911.14 was collected as parkland cash-inlieu working out to an average payment of $3,284.13 to the Township per lot created by consent (note this figure does not included cash-in-lieu for subdivisions/condominiums in 2016). Thus, it appears that the amounts collected by South Frontenac compare favourably to those collected in other municipalities recognizing that the average figure is skewed higher because of some particularly valuable lots created on Big Clear Lake and Wolfe Lake in 2016.
Conclusion The present system used by the Township of South Frontenac to calculate the amount of cash-in-lieu of parkland should be retained with three provisos as follows:
Valuations for lots created by consent may continue to be provided by a qualified professional realtor but must include comparables to recent sales in the area to provide a justification for the value figure;
Valuations for plans of subdivision/condominium must be provided by a qualified and certified professional appraiser or valuator such as someone with an OA-AIC, AACI, P. App or CRA designation – chosen by the owner. A second similar valuation should also be undertaken – chosen by the Township;
All valuations must be undertaken at the owner’s expense.
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In any case, the Township should always reserve the right to require an additional appraisal by a qualified certified appraiser or valuator – again to be undertaken at the owner’s expense.
Recommendation: It is recommended that the attached draft by-law to establish a policy for determining the value of parkland cash-in-lieu payment be considered by the Committee. Submitted/approved by: Lindsay Mills
Prepared by: Lindsay Mills
attachment ParklandFeeProcessReportToCofW2
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017BEING A BY-LAW TO ESTABLISH A PROCESS FOR VALUATING PARKLAND CASH-IN-LIEU PAYMENTS REQUIRED AS A CONDITION OF CONSENT APPLICATIONS OR PLANS OF SUBDIVISION OR CONDOMINIUM:
WHEREAS, section 51(25) of the Planning Act R.S.O. 1990 (the Act) authorizes the Approval Authority to impose as a condition of approval of a plan of subdivision that lands be conveyed to the municipality for park or other recreational purposes; AND WHEREAS, section 51.1(3) of the Act authorizes the municipality to require the payment of money by the property owner in lieu of accepting a conveyance where the Approval Authority has imposed a condition under section 51(25); AND WHEREAS section 53(12) of the Act authorizes the Council of a municipality or delegated Committee to give consents to sever lands, to impose conditions in the same manner as under section 51(25) of the Act; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:
- THAT the Township of South Frontenac may require up to two percent of the land value as a condition of a consent or plan of subdivision or condominium application to create industrial or commercial lots and up to five percent of the land value for a consent application or a plan of subdivision or condominium to create residential or institutional lots.
- THAT valuations for parkland cash-in-lieu payments for lots created by consent may be provided by a qualified professional realtor and must include comparables to recent sales in the area;
- THAT valuations for parkland cash-in-lieu payments for plans of subdivision or plans of condominium shall be provided by a qualified and certified professional appraiser or valuator with an OA-AIC, AACI, P. App or CRA designation – chosen by the property owner. A second similar valuation should must also be undertaken – but by an appraiser chosen by the Township of South Frontenac;
- THAT the two valuations noted in item #3 above shall be brought to Council for a final determination of the value of the land;
- THAT all required valuations shall be undertaken at the owner’s expense;
- THAT a fee of $100.00 shall be required as the amount of parkland cashin-lieu as a condition of approval for any consent application for a lot addition;
- THAT the Township of South Frontenac may require an additional valuation from a certified professional appraiser at the owner’s expense for any of the above noted applications at its discretion;
- THIS BY-LAW shall come into force in accordance with sections 51, 51.1 and 53 of the Planning Act, R.S.O.1990, either on the date of passage or as otherwise provided by sections 51, 51.1 or 53.
Dated at the Township of South Frontenac this twenty-first day of February, 2017.
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Read a first and second time this twenty-first day of February, 2017. Read a third time and finally passed this twenty-first day of February, 2017.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Clerk-Administrator
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STAFF REPORT PUBLIC WORKS DEPARTMENT
PREPARED FOR COUNCIL:
February 1st, 2017
AGENDA DATE: February 7th, 2017
SUBJECT: Tender No. PW-2017-01 – 2017 Surface Treatment Program RECOMMENDATION: That Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $641,155.28, including all applicable taxes. BACKGROUND: This year’s Surface Treatment was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on February 1st, 2017. The results were as follows:
Supplier
Single Surface Treatment
Double Surface Treatment
Traffic Control
Smiths $352,000.05 $174,794.00 $17,600.00 Construction Greenwood $375,284.10 $197,499.20 $8,800.00 Paving Ltd.
*Provisional Fog Seal
Contract Total (Including HST)
$23,000.00
$641,155.28
$23,800.00
$684,083.12
The submission of the lowest bidder has been evaluated for accuracy and completeness. Smiths Construction Co. is a reputable contractor and has provided surface treatment services in and around South Frontenac Township for many years. For this reason, and also because their price was $42,927.84 lower than the bid from the second lowest bidder Greenwood Paving, it is recommended that the bid of Smiths Construction Co. be accepted. For comparison purposes, listed below are the approved lowest bid unit prices from the past 6 years and the current lowest bid unit prices. Item Unit Price- $/m² (Single Surface) Unit Price- $/m² (Double Surface)
2011
2012
2013
2014
2015
2016
2017 Low Bid
$1.80
$2.19
$2.42
$2.51
$2.41
2.53
2.57
$3.31
$3.89
$4.40
$4.64
$4.64
4.74
4.85
Given the steady increase of the unit rates over the past 6 years, staff included an optional second year extension, subject to the contractor holding their unit prices. Both vendors indicated they would hold prices for a second year extension. This allows staff the opportunity to budget more accurately for the 2018 season.
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STAFF REPORT PUBLIC WORKS DEPARTMENT
FINANCIAL/STAFFING IMPLICATIONS: Sufficient Funds exist in the approved 2017 Construction Linear Asset Capital budget for this purpose.
Submitted/approved by:
Prepared By:
Mark Segsworth, P. Eng. Public Works Manager
Aaron Hatton Technical Assistant
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STAFF REPORT PUBLIC WORKS DEPARTMENT
PREPARED FOR COUNCIL:
February 1, 2017
AGENDA DATE:
February 7, 2017
SUBJECT: OPERATION AND MAINTENANCE OF THE SYDENHAM WATER SYSTEM RECOMMENDATION: That the Township of South Frontenac enter into a contract with Utilities Kingston to extend the Operation and Maintenance of the Sydenham Water System until December 31, 2021, as per the Terms and Conditions of the Sydenham Water Services Proposal dated November 30, 2016. And that the Mayor and CAO be authorized to sign this contract on behalf of the Township of South Frontenac. BACKGROUND: The Township of South Frontenac issued an RFP for the operation of the Sydenham Waterworks in August 2005. Utilities Kingston was selected as the preferred submission, and has been operating the system ever since. In that time they have met all their obligations and have provided good value and extremely responsive service when called upon. The current contract expired on December 31, 2016 and with the consent of Council it has continued on a month to month basis since. Staff requested and were directed by the Public Services Committee to solicit a proposal from Utilities Kingston for a longer term arrangement ANALYSIS: Discussions have taken place recently with staff of Utilities Kingston and South Frontenac to review the proposal. The Core Services covered by the proposal are: • • • • • •
Valve and Hydrant Maintenance Program Water Plant Operations Distribution System Operations Preventative Maintenance Program Annual Maintenance and Reporting System Capacity and Unallocated Reserve Deferential
In conjunction with the Township Treasurer, we are also looking into the issue of meter supply and replacement and also meter reading. These issues will be brought back to Council at a later date. From a longer term management perspective, Utilities Kingston would propose a mutually agreed upon option of an extension of 2 more terms of 5 years each. Such extensions to be acknowledged by the execution of an Amending Agreement between the parties.
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STAFF REPORT PUBLIC WORKS DEPARTMENT
FINANCIAL/STAFFING IMPLICATIONS: 2016
2017
Operational/ Maintenance
99,990
108,364
Sampling
5,975
7,595
10,778
16,362
116,743
132,321
134,967
140,420
143,229
Annual Chemical and Testing
2018
2019 2020 2% increase
137,667
2021
As can be seen the price has increased beyond 2% between 2016 and 2017. This can be attributed to fairly significant increases in chemical purchases, sampling and testing. In addition, Utilities Kingston has absorbed costs increases over the last few years that were not passed along to the Township. Their analysis indicated that this approach was a not a sustainable model going forward.
Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager
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STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
February 1, 2017
Agenda Date:
February 7, 2017
SUBJECT: CONTRACT EXTENSION OF RFP-PW-PO1-2015, OPERATIONS OF THE TOWNSHIP OF SOUTH FRONTENAC HOUSEHOLD HAZARDOUS WASTE FACILITY AND TRANSPORTATION, PROCESSING AND DISPOSAL OF HAZARDOUS MATERIAL. RECOMMENDATIONS: That Council approve a one year contract extension with Brendar Environmental for the operations of the Household Hazardous Waste Facility to March 31, 2018, as per the terms and conditions as specified in RFP-PW-P01-2015. BACKGROUND: With the unknown changes coming to the industry with the Waste Free Ontario Act, we feel confident that Brendar will be an asset to the implementation of any industry changes involving transportation, processing and disposal of hazardous materials. Brendar has provided exceptional customer service to both South Frontenac residents and staff over the past 2 years. ANALYSIS: The accepted proposal of RFP PW-PO1-2015 from Brendar Environmental in 2015 was $44,748.85. Contract prices will be increased for each year by the Average Annual, All Items, Ontario, CPI for the previous years12 month period as published by Statistics Canada.’ FINANCIAL IMPLICATIONS: In the 12 month period ending March 31st, 2016, the Consumer Price Index increase was 1.7% which equates to an increase of $760.73 for the period of April 1 2016 to March 31 2017. The increase projected CPI increase for the 12 month period from April 1st, 2017 to March 31, 2018 should not exceed 2%. There are sufficient funds in the 2017 Operating Budget to cover the increase. ATTACHMENTS: Staff Report, March 3, 2015
Submitted/approved by:
Prepared by:
Mark Segsworth P. Eng. Public Works Manager
Jamie Brash, Supervisor Facilities & Solid Waste
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INFORMATION REPORT PUBLIC WORKS DEPARTMENT Prepared for Council: February 20, 2015 Agenda Date:
March 3, 2015
SUBJECT:
RFP #PW- PO1-2015 Operations of the Township of South Frontenac Household Hazardous Waste Facility and Transportation, Processing and Disposal of the Hazardous Waste. BACKGROUND:
The above noted RFP was issued January 23, 2015 and closed on February 18, 2015. The cost breakdown is listed below: COMPANY Drain-All Ltd. Brendar Environmental Inc. Buckham Transport Ltd.
OPERATIONS PRICE/EVENT
TOTAL TRANSPORT GRAND 40 & TOTAL EVENTS PROCESSING $550.00 $22,000.00 $20,697.67 $42,697.67 $400.00 $16,000.00 $28,748.85 $44,748.85 $1,039.00 $41,560.00 $27,654.70 $69,214.70
ANALYSIS:
All companies have relatively equivalent experience and history in the hazardous waste industry. Proposals have been analyzed and evaluated with Customer Service Excellence being critical in the final evaluation.
Each of the firms submitted a proposal based on the following scoring system: 1.
Company Profile Contact Information, Location, Years in Business Experience in similar projects, references Environmental & Health and Safety history Customer Service reference documentation
30%
Detailed Cost Breakdown To include all costs the Township will be expected to pay As per Total Annual Operations Cost (Appendix A & B)
70%
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INFORMATION REPORT PUBLIC WORKS DEPARTMENT
Based on these criteria, the three proposals were ranked as follows: Consulting Firm
Score
- Brendar Environmental Inc.
- Drain-All Ltd.
- Buckham Transport Ltd.
97.0% 96.0% 84.0%
We have had experience with both of the top two Contractors and it is staffs opinion that Brendar Environmental Inc. offers the better customer service. FINANCIAL/STAFFING IMPLICATIONS:
Sufficient Funds exist in the 2015 Operating Budget for this purpose. RECOMMENDATIONS:
That the proposal submitted by Brendar Environmental Inc. for RFP PW-PO1-2015, Operations of the Township of South Frontenac Household Hazardous Waste Facility and Transportation, Processing and Disposal of the Hazardous Waste in the amount of $44,748.85 (before taxes) be approved.
Submitted/approved by:
Prepared by:
Mark Segsworth P. Eng. Public Works Manager
Jamie Brash, Supervisor Facilities & Solid Waste
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REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT Prepared for Council:
February 1, 2017
Agenda Date:
February 7, 2017
SUBJECT: EXTENSION OF GARBAGE AND RECYCLING COLLECTION CONTRACTS RECOMMENDATION: That Council approve a three year extension for Garbage and Recycling Collection to Percy Snider and Brian Larmon to August 31, 2020, as per the Terms and Conditions as specified in RFP. BACKGROUND: Current contracts expire August 31st, 2017. The original RFP for this service was issued in May, 2010. ANALYSIS: Issuing an RFP or extending existing contractual arrangements for Garbage and Recycling Collection was discussed with the Public Services Committee. In light of the current unknown factors surrounding the Waste Free Ontario Act, staff were directed to meet with our current contractors regarding a contract extension. In addition, the relationship we have developed with our current contractors and the customer service they provide would support this extension. Public Works staff have held discussions with both current garbage and recycling collection contractors with regard to extending their existing contracts. Both parties are agreeable to upgrading their fleet if a three year contract extension with the same terms and conditions is accepted by Council. This extension will also allow us further insight as to the changes expected with the Waste Free Ontario Act being phased in over the oncoming years. We plan to integrate our recycle streams to align with the City of Kingston in order to take advantage of advertising and eliminate the issues on our bordering roads and improve efficiency at the Kingston Area Recycling Centre. FINANCIAL CONSIDERATIONS: Sufficient funds exist in the 2017 operating budget for these contracts. The existing contract amounts will remain the same with a CPI increase on January 1st, 2018 plus a fuel price adjustment based on the fuel price index each month. Collection Contract Values as of January 2017 (HST extra) Garbage Recycling Percy Snider 246,582.24 408,413.40 Brian Larmon 137,987.76 118,699.20 ATTACHMENTS:
N/A
Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager
Prepared by: Jamie Brash Supervisor, Facilities/Solid Waste
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STAFF REPORT CLERKS DEPARTMENT PREPARED:
February 9, 2017
AGENDA DATE:
February 14, 2017
SUBJECT: Selection of Council members for Committee Appointments RECOMMENDATION: Council is asked to indicate who is interested in what appointments so that the bylaw can come forward on February 21, 2017. BACKGROUND: In December 2016 Council choose to defer any change in Committee Appointments until such time that a new Councillor was in place. Councillor Barbeau was sworn in on January 24, 2107. When Council initially appointed members to the Corporate Services and Public Services Committee there was discussion on revisiting the appointments half way through the term of Council. Current members of Corporate Services Committee: • Al Revill - Chair • John McDougall • Ross Sutherland Current members of Public Services Committee: • Ron Sleeth - Chair • Mark Schjerning • Al Revill As presented as part of the organizational review, once the new Manager of Development Services is hired (posting closes Feb 10) Council will have the opportunity to establish a Development Services Committee. Council has confirmed its appointments for Committee of Adjustment for 2017. The option exists to consider changes to appointments for the following: • Arena Board ( A Revill, N Roberts) • Quinte Conservation Authority (N Roberts) • Portland District Recreation Committee, including SFRC (J McDougall) • Verona Community Association ( J McDougall) • Verona Medical Centre (J McDougall) • Portland and District Heritage Society (J McDougall) • Community Caring (J McDougall)
Submitted/approved by: Wayne Orr, CAO
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STAFF REPORT CLERKS DEPARTMENT
Prepared for Council:
February 2, 2017
Agenda Date:
February 7, 2017
SUBJECT: Cancellation of the February 28, 2017 Committee of the Whole Meeting RECOMMENDATION: That Council cancel the February 28, 2017 Committee of the Whole meeting as both the Mayor and Deputy Mayor will be at the OGRA Conference. DISCUSSION: This year the OGRA/ROMA conference was split into two separate conferences. Councillors Barr, McDougall and Sutherland attended the Rural Ontario Municipal Conference held January 29-31 in Toronto. Mayor Vandewal and Deputy Mayor Roberts will be attending the Ontario Good Roads Association Conference from February 26 to March 1 in Toronto as well. Given that both the Mayor and Deputy Mayor will be away, it is recommended that Council cancel the February 28, 2017 Committee of the Whole meeting.
Submitted/approved by: Angela Maddocks Executive Assistant
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VCA Meeting Wednesday November 9th 2016 7:00 PM MOM’s Restaurant Directors at Meeting: Chet Babcock, Linda Bates, Joyce Casement, Don Coleman, Wayne Conway, Debbie Lingen, Tabitha Morton, Rhonda Storring, Township Representative: John McDougall Guest: Peter Muncey Minutes from Oct Meeting: Minutes adopted with correction. Financial Report: Not much change since last month. Don Coleman moved for the adoption of the Financial Report, seconded by Linda Bates Guest: Peter Muncey, Principal of Prince Charles Public School in Verona Wayne Conway briefly explained the history and function of the VCA to Peter Muncey. Peter addressed the Directors and expressed his hope that the school will remain strongly connected with our activities. He wishes to get the message out to members of the community that they are invited to attend presentations at the school such as plays or special guests appearing at the school. The new electronic sign will be perfect for spreading the news through the community. John Mc Dougall asked Peter to keep us involved in with activities concerning keeping the school open in Verona. As Tabitha Morton mentioned at the last VCA meeting they were required to submit a report outlining the amount of space in the building and how it is used. Pending Business: Tourism Report from Linda Bates: Linda has been asked to attend a tourism Information event in New York. She will have 5 min to address the group about what is happening in Verona. Electronic sign update: The sign is up but the electricians found a problem so we are waiting for one of the representatives to come and look at it. He will also instruct Wayne on how to program the sign.(Wayne). We have about $2500.00 to pay yet on installation and to cover the cost of the electrician. Veley field and gate update: Wayne Conway, Linda Bates went to look at the field. The area to be graded will go from near the gypsy wagon and extend across the field and will be done before the ground freezes. 150th Canada celebration (Linda/Wayne): The Lions are choosing what province they would like to represent. The VCA could also represent a province or we could share one with the Lion’s. We would prefer to share the task since we are always short of volunteers. A motion was made by Joyce Casement that we will share the event with the Lions. Vote taken, motion carried. Our suggestion is PEI or Nfld. Committee Reports: Bows by Linda: Linda has some seasonal ribbon was heavily discounted by Jo Ann’s Fabric Store in Watertown. Linda has added some holly and giant balls to make
Page 71 of 111
Christmas decorations to hang on the bridge. The decorating will be done on Monday 14 Nov.
Village Ambassador Report: Joyce Casement took a gift to Muddy Waters Restaurant to welcome them to the village. Christmas in the Village: (Linda Bates/Joyce Casement): Linda has several handouts outlining the events for the day. Family skate: (Linda Bates) Again Linda has emailed out her report. Flyers: (Debbie Lingen)The Flyers went out yesterday (Nov 8).
New Business: Harrowsmith Santa Claus Parade: Dec 3, 0915 to line up for the parade at 10 am. If the Verona Express/Racers participates in the parade then we need volunteers. Passengers will be Girl Guides and Scouts. Alzheimer Disease Society: Debbie Lingen received a call from the Society about providing info/education sessions. They would like to do one at the Lion’s club and invite the public. Wayne Conway and Linda Bates think it would be appropriate for a SALT committee presentation in March. Debbie Lingen will call the representative back and give her an update. Bellrock Road/Hwy 38 site: (Wayne Conway)The County has purchased the property at the corner of Hwy38 and Bellrock Rd. We would like to place the kiosk and some benches there. Wayne proposes that the VCA could offer to develop a plan for the area and present it to the County. Remembrance Day: Linda received a call from John McDougall and 2 local veterans who wanted to have a service at the Verona Memorial on Nov 11. Revell will donate $150.00 towards a get together at Mom restaurant following the service. Linda Bates has taken it on and arranged the program which will involve all 3 ministers from Verona churches. McMullin Manor sign: For the past 6 months the VCA has been planning to have some benches installed near the cenotaph as a spot for quiet reflection. However there was some opposition expressed about the benches obscuring the view of the McMullin Manor sign and in the end only one bench was placed in the area. This part of the lawn is owned by the Township but we refrained from putting in the second bench…for now….
Trinity Breakfast Schedule: We will share kitchen duty with members from Trinity United Church as we help to host the Verona Winter Breakfast on Jan 14, 21 28 and Feb 4. There will be a meeting on Dec 6 at 7 PM at Trinity. Verona Car Show: 1st meeting date: 17 Jan 17 Reynold’s barn storage: Everything from the Verona Festival has been removed, anything to keep is at the VCA building at the Ballfield at the Lion’s. A motion was made by Don Coleman for the VCA to pay $100.00 and present a fruit basket to the Reynold’s Farm for the use of the barn these past years. Motion seconded by Chet Babcock. Vote taken, motion passed.
Meeting adjourned at 8:21pm
Page 72 of 111
TOWNSHIP OF SOUTH FRONTENAC PUBLIC SERVICES COMMITTEE December 15, 2016
Present:
Mayor Ron Vandewal Councillors: Ron Sleeth-Chair, Alan Revill, Mark Schjerning Staff: Wayne Orr, Mark Segsworth, Jamie Brash
Call to Order
Declaration of Pecuniary Interest – None
Approval of minutes – November 17, 2016 Moved by: Al Revill Seconded: Mark Schjerning Carried
Business Arising From Minutes
Harrowsmith Intersection Mark provided 2 sets of drawings showing 2 versions of the Harrowsmith Intersection; should the property at 4318 Ottawa Street not be acquired there would be different alignment costs. He informed the Committee that two wells showed some contamination under the housed, the extent of the contamination was not known at this time; the report had just arrived from SOS (Specialized Onsite Services Ltd) re: assessment of petroleum hydrocarbon impacts. Mark would prepare a report for the COW for the January 10th meeting.
Road Classification Mark provided the Committee with an updated list showing the surface type, speed limit, traffic volumes and classes. A by-law for service levels and minimum standards needs to be presented to Council. Also identify extent of maintenance on Seasonal Roads and the threshold to go from gravel to surface treatment.
Fire Hall Update Mark informed the Committee that staff were meeting with architect this Friday (December 16) to start the process. The Committee queried cost differences and heat efficiency on drive through bays versus back ins. It was noted that the call volume for the station at this location was low compared to the other Township stations, and there was some concern that not enough thought had gone to utilization of station. It was again noted that $1M was the budget. We need to identify exactly what is needed for the station and to determine if scaling down is required.
Sydenham Water System Services Proposal Mark informed the Committee that the proposal from Utilities Kingston had been received last week. Council approved an extension on a month to month basis until proposal had been reviewed. The new proposal went to 2021 and then 2 – 5 year terms. Mark advised residential water meters needed to come up to Utilities Kingston standards – perhaps a metre exchange.
Page 73 of 111
9.
Solid Waste Management (Garbage Truck) Mark and Jamie informed the Committee that the current in-house garbage truck being used was a 2010 and that on top of previous substantial cost repair, $15,000 was required to install new turbo and ram on side of the truck. It would cost approximately $250,000 for a replacement truck and the value of the current garbage truck was now $20,000 - $25,000 now. The Committee suggested doing the current repair needed and utilizing the truck for 2017 and budget for replacement in the 2018 budget. In addition, the garbage and recycling collections expires in August 2017. In light of the changes occurring in the Province with regard to the Waste Free Ontario Act it was suggested to extend the current contracts. Staff are to meet with the contractors and report back to Council.
Committee Initiatives (Retro Reflectivity) Mark informed the Committee that retro reflectivity was required to be inspected every 16 months and was currently not being met. A Public Works Manager’s meeting was upcoming in January 1017, Mark was going to talk with the surrounding Public Works Managers to look into County wide retro reflectivity inspections.
Other Business Burridge Lake Rd (extension) incorporate service levels in a by-law to Council Keeley Road Garage – Break in
Next Meeting – Thursday, January 19, 2017 – Keely Road Board Room
Adjournment – 10:12 a.m.
Page 74 of 111
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Page 75 of 111
Corporate Services Committee
Minutes – December 16, 2016 – 10:30am
Present: Alan Revill, John McDougall, Ron Vandewal, Wayne Orr, Louise Fragnito, Ryan Arcand Item Topic Outcome / Recommendation 1 Declaration of Pecuniary None interest 2 Minutes Moved by JM Seconded by AR - Minutes of Nov 18, 2016 – CARRIED. 3 Business Arising Deferred A. CofA appointment process KFLA Health Unit has responsibility for re-inspections of septic B. Septic Resystems on Sydenham Lake as part of Source Water Protection inspection within IPZ-1. Public Health has the authority to complete discretionary re-inspections however it doesn’t have the resources or staffing. The Township could establish areas for reinspections, the parameters and whether we would accept sign offs by the owners contractors or we could do something similar to Tay Valley. We need to recognize that we have delegated authority for Septic Program to Public Health and would need to work in conjunction with them and address the cost of any program. Alternatively we could look at voluntary programs. Who would identify the Lakes? Lakes should not be the only target, some hamlets are at greater risk. Any remedial action would need to be supported for those who can’t afford it. Gord Mitchell to be invited to next CSC meeting. RA to follow up with Tay Valley. C. Annual Education / To be scheduled post budget website updates Outstanding D. Skateboard Bylaw Radon is a serious health issue, however there is little consensus E. Radon Follow up on how to interpret and apply the provisions of the Building Code. Sections 9.1.7 and 9.13.4.1 speak to soil gases. The issue hinges on actions being based on situations where Radon soil gas is known to be a problem. The condition is very site specific, with two adjacent properties not being identical. There is no way to test for Radon in advance of there being a structure. Health Canada reports are not detailed enough to base a ruling on. Further the Code speaks to requiring gas control where wall and floor assemblies are in contact with the ground. Foundation walls are separated by insulation and damp proofing, the floor slab is separated by 4 inches of granular material and in new construction air barriers are maintained at the foundation and sump pump. Changes are proposed in the Building Code and they are likely to be in place for late 2017 early 2018. The basic requirement to install the piping to facilitate the testing, will allow for remediation, but may not be sufficient given the size or layout of the foundation. At this time the discovery of Radon gas is a warrantable item under new home warranty program by Tarion. The burden of proof is on the homeowner. We are not able to introduce a bylaw that overrides the Building Code. Can other data from a neutral source that is complete be found to support action? RA to continue to investigate and monitor the situation. F. Fact sheet 5.10.2 / Deferred awaiting OMB ruling 5.11 Staff to now follow up with Ontario Archives and order aerial G. Desert Lake photos. Causeway Staff to review current policy and recommend changes to add H. Road Closing Fee greater clarity. 4 New Business A. Procedural Bylaw Motion deferred from Council in May 2016. Recommendations of Committee to take no further action at this time. B. OPP lease Ministry has exercised its right to a 5 year extension with a further option to renew. Similar terms and conditions are proposed. This will come forward to Council early in the new year.
Page 76 of 111
C. Credit Card fees
5
Other Business A. Passing of Councillor Robinson B. Medical Lease C. Code of Conduct
6
Next Meeting
Staff have pursued lower fees for residents who make tax payments by credit card. Report coming forward to Council to adopt and rescind former bylaw.
With the news of Councillor Robinson’s death on Dec 15, the recommendation is to proceed with the declaration of the vacancy, however out of respect for his service discussion of filling the seat will be deferred until the new year. Pending finalizing the budget, staff will follow up with the Doctor to get the lease signed and discuss the grant project. The Committee briefly discussed if a Code of Conduct, similar to the one for County Council is needed for South Frontenac Council. Friday January 20, 2017 at 10:30am
Page 77 of 111
TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2017-03 BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-25, WHICH DESIGNATED THE TOWNSHIP OF SOUTH FRONTENAC AS A SITE PLAN CONTROL AREA, TO INCLUDE COMMUNITY FACILITY USES IN THE LIST OF SPECIFIC LAND USES TO WHICH IT APPLIES: TOWNSHIP-INITIATED
WHEREAS, By-law No. 2003-25 designated the whole of the Township of South Frontenac as a Site Plan Control Area under section 41 of the Planning Act; AND WHEREAS, The Official Plan for the Township of South Frontenac was afterwards amended to add ‘Community Facility uses’ to the list of uses that should be regulate by site plans; AND WHEREAS, the list of specific uses in the Site Plan Control By-law should match the uses listed in the Official Plan; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
THAT the list of specific land uses, Official Plan designations and areas which are subject to site plan control be amended to include ‘Community Facility uses’ so that the list reads as follows: a) Commercial, institutional (community facility) and industrial uses; b) lands used for wrecking yards; c) lands used for hauled septage disposal; d) lands within the Mineral Aggregate designation; e) lands within or adjacent to the Environmental Protection designation; f) lands within 90 metres (295 feet) of a waterbody including land used for residential purposes; g) lands within or adjacent to an Environmentally Sensitive Area; h) lands within 300 metres (984 feet) of any lake designated as a Sensitive Lake Trout Lake; and i) lands which are subject to natural hazard. All other provisions of By-law 2003-25 shall apply.
THIS BY-LAW shall come into force in accordance with section 41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by section 41. Dated at the Township of South Frontenac this 14th day of February, 2017. Read a first and second time this 14th day of February, 2017. Read a third time and finally passed this 14th day of February, 2017.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Clerk-Administrator
Page 78 of 111
Payment Listing For the period of Janaury 18, 2017 to February 14, 2017
Accounts Payable Payment Listing: For the period of Janaury 18, 2017 to February 7, 2017
1,284,095.13
Payroll Payment Listing: Pay Period #2
Pay date January 18, 2017
84,196.85
For the period of January 1, 2017 to Janaury 14, 2017 Council Honorarium
Pay date January 31, 2017
9,097.03
For the period of January 1, 2017 to January 31, 2017 Pay date February 1, 2017
Pay Period #3
For the period of January 15, 2107 to January 28, 2017 Council Reimbursement
82,126.09
Pay date February 1, 2017
239.1
For the period of January 15, 2107 to January 28, 2017
$
1,459,754.20
Total Payments
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending February 7, 2017 in the amount of
$
1,459,754.20
Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer
Page 79 of 111
System:
02/02/2017
User ID:
srummell
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2:47:42 PM
From: 18/01/2017
To: 07/02/2017
Page:
1
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000006798
Date
Inv #
31/01/2017
Vendor
Description
63097
THE FRONTENAC NEWS JAN 19 2017 AD
63145 63225
THE FRONTENAC NEWS AD - JAN 26 2017 FEB 2 2017 AD
Total EFT000000006798 EFT000000006857 07/02/2017
Total EFT000000006857
Total Gen
Amount $232.22 $232.22 $301.75 $344.29 $646.04
$878.26
1000 Cheque 068214 Total 068214 EFT000000006825
Date
Inv #
31/01/2017
Vendor
Description
081196
ATKINSON HOME BUILDING CENTRE WATER SOFTENER SALT
66901
TROUSDALE’S HOME HARDWARE LIGHT BULBS
31/01/2017
Total EFT000000006825 EFT000000006826 31/01/2017
Amount $26.53 $26.53 $18.30 $18.30
TRUE ELECTRIC 6756
Total EFT000000006826 EFT000000006845 07/02/2017
2 NEW OUTDOOR LIGHTS
$960.87 $960.87
70 WATT LAMP & LABOUR
$221.53 $221.53
BAY ELECTRIC 11549
Total EFT000000006845 EFT000000006871 07/02/2017 110255
NETWORK SECURITY SYSTEMS ANN. CRITICAL EVENT MONITORING
1429580 14317720
SUPERIOR PROPANE INC. 1307.50 L PROPANE @ $0.7524 1299.10 L PROPANE @ $0.7524
206666
TROUSDALE’S HOME HARDWARE CORNER BRACE
Total EFT000000006871 EFT000000006886 07/02/2017
Total EFT000000006886 EFT000000006890 07/02/2017 Total EFT000000006890
Total
$244.22 $244.22 $1,057.94 $1,031.13 $2,089.07 $1.20 $1.20
$3,561.72
1100 Counc Cheque 068221
Date
Inv #
31/01/2017 6805-5065
Total 068221 068228
31/01/2017
Vendor
Description
LAND O’ LAKES TOURIST ASSOCIATION 2016 MUNICIPAL CONTRIBUTION
Amount $8,000.00 $8,000.00
TROPHY HOUSE 0842
BARBEAU NAME PLATE
Total 068228
Total Counc
$25.44 $25.44
$8,025.44
1250 Clk Cheque EFT000000006824
Date
Inv #
31/01/2017
Description
7584 2764 6225
TROUSDALE’S FOODLAND COFFEE & CREAM SWEETENER CREAM
PS001092
ASSOC OF MUNICIPALITIES OF ONT JOB AD - MGR DEVP SERVICES
Total EFT000000006824 EFT000000006842 07/02/2017 Total EFT000000006842 EFT000000006851 07/02/2017
Vendor
COUNTY OF FRONTENAC
Amount $31.74 $5.97 $5.38 $43.09 $244.22 $244.22
Page 80 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 48236
Total EFT000000006851 EFT000000006885 07/02/2017
17/01 EPA
6567
SOUTHERN FRONTENAC COMMUNITY NON-PROFIT HOUSING D.TOWNSEND
4866 9066 4725
TROUSDALE’S FOODLAND CREAM CREAM COFFEE
Total EFT000000006885 EFT000000006889 07/02/2017
Total EFT000000006889
Total Clk
Page:
2 $237.58 $237.58 $814.00 $814.00 $5.38 $10.76 $18.99 $35.13
$1,374.02
1275 Fin Cheque 068242
Date
Inv #
07/02/2017 1-60170
Total 068242 EFT000000006840
07/02/2017
Vendor
Description
MTE CONSULTANTS AD HOC TAX MODELS /ANALYSIS
Amount $1,928.35 $1,928.35
ACCARA INC 2701
Total EFT000000006840 EFT000000006849 07/02/2017
NEW SERVER
$6,677.90 $6,677.90
NEW PRINTER
$411.67 $411.67
CDW CANADA INC GPF3537
Total EFT000000006849 EFT000000006853 07/02/2017 142738
CUNNINGHAM SWAN CARTY DISCHARGE MTG 3806 BATTERSEA R
D28395
DIAMOND MUNICIPAL SOLUTIONS INC. Virtual City Hall Suite
3911
MARTIN’S DATA MANAGEMENT SHRED BINS PICK UP
42218
VERSUS BUSINESS FORMS & LABELS 15 M INTERIM TAX BILLS
Total EFT000000006853 EFT000000006854 07/02/2017 Total EFT000000006854 EFT000000006868 07/02/2017 Total EFT000000006868 EFT000000006892 07/02/2017 Total EFT000000006892
$361.61 $361.61 $23,333.26 $23,333.26 $69.20 $69.20 $679.86 $679.86
Total Fin
$33,461.85
Total GG
$47,301.29
20 PP&P 2100 Fire Cheque 068216 Total 068216 068222 Total 068222 068228
Date
Inv #
31/01/2017
Vendor
000015
CROSSIRON TRUCK & EQUIPMENT REPAIRS TO MULTIPLE LIGHTS
17/01-PIZZA
MILL STREET PIZZERIA PIZZA FOR MEETING
31/01/2017
31/01/2017
Amount $141.77 $141.77 $102.44 $102.44
TROPHY HOUSE 0216
Total 068228 EFT000000006780
Description
31/01/2017
3 PLAQUES
9321709975
ACKLANDS - GRAINGER INC. RAGS
3798
ASSELSTINE HARDWARE PAINT / TAPE
Total EFT000000006780 EFT000000006782 31/01/2017 Total EFT000000006782 EFT000000006792 31/01/2017
$330.72 $330.72 $37.20 $37.20 $23.58 $23.58
DARCH FIRE REPAIR TO CUTTER
$1,809.60 $1,809.60
29794 29793
REPLACE GAS LINES TO TANK INSTALL NEW UNIT HEATER
$965.37 $3,612.48 $4,577.85
435379
FIRE SERVICE MANAGEMENT WASH AND REPAIR FIRE GEAR
61977 Total EFT000000006792 EFT000000006795 31/01/2017
EVERTEMP INC
Total EFT000000006795 EFT000000006796 31/01/2017
$266.22
Page 81 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 435388 435453
Total EFT000000006796 EFT000000006801 31/01/2017 P34786
GREEN TRACTORS INC CHAIN SAW CHAIN
KS18402 KS18516 KS18544 KS18478 KS18541 KS18524 KS18610 KS18613
KENWORTH ONTARIO - KINGSTON REPLACE HEATER CORE SAFETY INSPECTION & SERVICE SAFETY INSPECTION & SERVICE FIX PRIME PUMP MOTOR SAFETY INSPECTION & SERVICE SAFETY INSPECTION & SERVICE SAFETY INSPECTION & SERVICE SAFETY INSPECTION & SERVICE
Total EFT000000006801 EFT000000006805 31/01/2017
Total EFT000000006805 EFT000000006808 31/01/2017
3 $176.73 $141.47 $584.42 $89.34 $89.34 $1,113.06 $437.34 $503.38 $2,038.88 $483.37 $907.76 $408.67 $471.93 $6,364.39
LEONARD FUELS 3935-752417 3935-758046 4896-750512 4896-755587 2706-753277 2706-757069 1687-750513 1687-756064 0647-751101 0647-756811 0647-58753 1057-756758 1057-757258 1057-759035 1057-759034 1057-760164 1057-760024 1057-760747 1057-760749 1057-761256 1057-761270 1057-752419 1057-752420 1057-755359 1057-757067 1057-757066 1057-759818 1057-759819 1057-754681
Total EFT000000006808 EFT000000006811 31/01/2017
FURNACE OIL 443.3 L @ $0.733 FURNACE OIL 341.7L @ $0.762 492.4 L @ $0.654 605 L @ $0.750 390.3 l @ $0.734 468.3 L @ $0.775 354.6 L @ $0.540 300 L @ $0.750 923.4 L @ $0.732 1000 L @ $0.762 SERVICE CALL FOR FURNACE 57.01 L DIESEL @ $0.9360 40.82 L GAS @ $0.9106 34.34 L DIESEL @ $0.9360 85.98 L GAS @ $0.9283 DIESEL EXHAUST ADDITIVE 48.45 L @ $0.9360/WASHER FLUID 87 L DIESEL @ $0.9380 100.68 L GAS @ $0.9637 LUBES 32.15 L GAS @ $0.9637 308 L OIL @ $.755 211.9 L OIL @ $0.734 290.6 L OIL @ $0.734 325.3 L OIL @ $0.746 414 L OIL @ $0.746 216.4 L OIL @ $0.775 144.5 L OIL @ $0.775 76.66 GAS @ $0.9106
35908 35922
NELLIE’S GAS BAR 40.54 L DIESEL 84.927 L DIESEL
10845
R. THURSTON TECHNOLOGIES SERVICE CALL RADIO REPAIR
249253
SAFEDESIGN APPAREL LTD. PANT AND JACKETx 3
14157758
SUPERIOR PROPANE INC. 947.80 L @ $0.40
TCL-1708399
TURRIS COMMUNICATIONS LTD RADIO BATTERY
A0029664
ABELL PEST CONTROL INC. 17/01 pest control
9339109135 9340372110
ACKLANDS - GRAINGER INC. RESPIRATOR W/VALVE RESPIRATOR W/VALVE
Total EFT000000006811 EFT000000006819 31/01/2017 Total EFT000000006819 EFT000000006820 31/01/2017 Total EFT000000006820 EFT000000006821 31/01/2017 Total EFT000000006821 EFT000000006827 31/01/2017 Total EFT000000006827 EFT000000006839 07/02/2017 Total EFT000000006839 EFT000000006841 07/02/2017
Total EFT000000006841 EFT000000006843 07/02/2017
WASH AND REPAIR FIRE GEAR WASH & REPAIR SUIT
Page:
BATTERSEA AUTO SERVICE
$330.65 $264.96 $321.04 $461.74 $291.52 $369.32 $194.85 $228.96 $687.82 $775.41 $121.02 $53.14 $36.99 $32.00 $79.46 $18.57 $55.31 $81.09 $96.68 $23.69 $30.86 $236.63 $158.27 $217.05 $246.95 $314.28 $170.65 $113.96 $69.47 $6,082.34 $38.53 $76.19 $114.72 $477.80 $477.80 $6,792.33 $6,792.33 $432.55 $432.55 $325.38 $325.38 $36.08 $36.08 $53.42 $35.62 $89.04
Page 82 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 17160
Total EFT000000006843 EFT000000006861 07/02/2017
BLOWER MOTOR, FOG LIGHTS
P34943 P34905 P34891
GREEN TRACTORS INC GREASE GUN, CHAIN EXCHANGE OIL, CHAIN EXCHANGE GREASE GUN, CHAIN
KP45272
KENWORTH ONTARIO - KINGSTON PARTS
K67556 K67555
MAGNACHARGE BATTERY CORP AUTO BATTERY AA INDUSTRIAL BATTERIES
604716 605535
ROSEN ENERGY GROUP SYD 800.3 L GAS @ $0.9950 802.3 L GAS @ $0.9620
Total EFT000000006861 EFT000000006864 07/02/2017 Total EFT000000006864 EFT000000006867 07/02/2017
Total EFT000000006867 EFT000000006883 07/02/2017
Total EFT000000006883
Total Fire
Page:
4 $443.27 $443.27 $50.68 $22.92 $66.92 $140.52 $48.34 $48.34 $108.65 $168.81 $277.46 $810.31 $785.39 $1,595.70
$30,916.84
2110 Cvc# Cheque EFT000000006884
Date
Inv #
07/02/2017
Vendor
Description
Amount
SIGNS PLUS 2961 2958 2957
4 CIVIC BLADES CIVIC BLADES CIVIC BLADES
Total EFT000000006884
Total Cvc#
$36.63 $884.29 $73.27 $994.19
$994.19
2400 Police Cheque 068223
Date
Inv #
31/01/2017 17120117229
Total 068223 068225 Total 068225 068241
31/01/2017
07/02/2017
31/01/2017
Description
MINISTER OF FINANCE-POLICE SERVICES 17/01 POLICING CONTRACT
PERTH ROAD SUNDAY SCHOOL HALL BOARD 17/01/13-BOOKING CANCEL HALL BOOKING
240117036 Total 068241 EFT000000006812
Vendor
MINISTER OF FINANCE-POLICE SERVICES CONTRACTS JAN 1 - DEC 31 2017
ONTARIO ASSOCIATION OF POLICE 2017-MEMBERSHIP 2017 MEMBERSHIP
Total EFT000000006812
Total Police
Amount $250,150.00 $250,150.00 $50.00 $50.00 $8,666.89 $8,666.89 $75.00 $75.00
$258,941.89
2410 Ride Program Cheque 068223
Date
Inv #
31/01/2017 17120117317 17120117316 17120117315
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES WAGES RIDE PROGRAM JAN 5 WAGES RIDE PROGRAM JAN 2 WAGES - RIDE PROGRAM DEC 21
Total 068223
Total Ride Program
Amount $691.96 $345.98 $294.40 $1,332.34
$1,332.34
2505 CRCA Cheque EFT000000006852
Date
Inv #
07/02/2017 AA-001-17
Vendor
Description
CATARAQUI REGION CONSERVATION 2017 MUNICIPAL LEVY
Total EFT000000006852
Total CRCA
Amount $64,823.25 $64,823.25
$64,823.25
2510 Quinte Cheque
Date
Inv #
Vendor
Description
Amount
Page 83 of 111
System:
02/02/2017
User ID:
srummell
EFT000000006880
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
07/02/2017 25899
QUINTE CONSERVATION 2017 MUNICIPAL SHARE
Total EFT000000006880
Total Quinte
Page:
5
$76,237.00 $76,237.00
$76,237.00
2605 Build Cheque 068224 Total 068224 EFT000000006830
Date 31/01/2017
Inv #
Vendor
Description
MINISTER OF FINANCE-RENTAL HOUSING 12-2016-1-1UA-86 16/07/01-16/12/01 INSPECTIONS
31/01/2017 42184
VERSUS BUSINESS FORMS & LABELS 500 OCCUPANCY CERTIFICATES
80049
PRINTFUSION INC. BUSINESS CARDS R.A.
Total EFT000000006830 EFT000000006878 07/02/2017 Total EFT000000006878
Total Build
Amount $1,325.00 $1,325.00 $172.82 $172.82 $29.51 $29.51
$1,527.33
2620 Anml Ctl Cheque EFT000000006797
Date 31/01/2017
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-AC-2017-JANUARY 17/01 ANIMAL CONTROL
Total EFT000000006797
Total Anml Ctl
Amount $3,256.19 $3,256.19
$3,256.19
2640 Bylaw enf Cheque EFT000000006797
Date 31/01/2017
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-P-2017-JANUARY 17/01 PARKING BYLAW SF-P-2017-JANUARY 17/01 PARKING BYLAW MILEAGE
Total EFT000000006797 EFT000000006882 07/02/2017 464
RIVOIRE, THOMAS R TWP. VS VEZEAU COURT CASE
Total EFT000000006882
Total Bylaw enf
Amount $457.92 $634.98 $1,092.90 $1,794.54 $1,794.54
$2,887.44
Total PP&P
$440,916.47
30 Trans 3005 RdAdmOH Cheque EFT000000006878
Date
Inv #
07/02/2017 80049
Vendor
Description
PRINTFUSION INC. BUSINESS CARDS D.H.
Total EFT000000006878
Total RdAdmOH
Amount $29.51 $29.51
$29.51
3010 Cap/Equip/Ptrl Cheque 068214 Total 068214 068217 Total 068217 068220 Total 068220 068227 Total 068227 068234 Total 068234
Date
Inv #
31/01/2017
Vendor
Description
080321
ATKINSON HOME BUILDING CENTRE RUBBER PLUG
258459
FISHER AUTOPARTS & EQUIPMENT POWER STEERING FLUID
1653
KEYSTONE BRIDGE MANAGEMENT CORP DESIGN REPLACEMENT STRUCTURES
WO040642874
TOROMONT INDUSTRIES LTD. FIX STEERING SYSTEM
082495
ATKINSON HOME BUILDING CENTRE PADLOCKS
31/01/2017
31/01/2017
31/01/2017
07/02/2017
Amount $7.11 $7.11 $27.42 $27.42 $14,047.91 $14,047.91 $538.31 $538.31 $31.09 $31.09
Page 84 of 111
System:
02/02/2017
User ID:
srummell
068237
Total 068237 068239
Total 068239 068243 Total 068243 068244 Total 068244 EFT000000006781
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
07/02/2017 454061 454052
KINGSTON DODGE CHRYSLER LTD TURNING LIGHT NOZZLE
24966 24966 24980
MCCULLOUGH METALS LTD. METAL FOR REPAIRS METAL FOR REPAIRS METAL FOR BUCK REPAIRS
17-172823
ONTARIO AGGREGATE RESOURCES 2016 ANNUAL LICENCE FEES
0021950
SNC-LAVALIN GEM ONTARIO INC. MARSHALL COMPLIANCE TEST
66106015 65969363
AIR LIQUIDE CANADA INC. OXYGEN OXYGEN
3764
ASSELSTINE HARDWARE BATTERIES
23163864 24202325
BATTLEFIELD EQUIPMENT RENTALS REPLACEMENT CHAINSAWS REPLACE CHAINSAW
07/02/2017
07/02/2017
07/02/2017
31/01/2017
Total EFT000000006781 EFT000000006782 31/01/2017 Total EFT000000006782 EFT000000006783 31/01/2017
Total EFT000000006783 EFT000000006784 31/01/2017 Total EFT000000006784 EFT000000006785 31/01/2017
REPAIR LIGHTING
16093747
BENSON TRUCK & TRAILER EXTRA LEAF TO RIGHT SPRING
791296634 791296863 791296828 791297129
BLACK DOG TIRE & LUBRICANTS TIRE CHANGE REPAIR FLAT TIRE CHANGE OVER FLAT REPAIR
Total EFT000000006785 EFT000000006786 31/01/2017
BRICAZA CORPORATION 1614-001-HOLDBACK WESTPORT RD CULVERT
Total EFT000000006788 EFT000000006789 31/01/2017
$59.19 $25.69 $84.88 $160.27 $160.27 $137.38 $457.92 $200.00 $200.00 $610.56 $610.56 $27.86 $26.97 $54.83 $13.07 $13.07 $1,473.68 $1,085.70 $2,559.38 $623.13 $623.13 $491.43 $491.43 $61.06 $38.61 $98.65 $38.61 $236.93 $23,301.46 $23,301.46
CINTAS 884784702 884786335 884787981 884787981 884787981 884787981 884784703 884784703 884784703 884784703
Total EFT000000006789 EFT000000006793 31/01/2017
hand soap hand soap CLEANING SUPPLIES UNIFORM - M.H. UNIFORM - W.S. UNIFORM - C.G. CLEANING SUPPLIES UNIFORMS M.H. UNIFORMS W.S. UNIFORMS C.G.
$35.62 $35.62 $120.25 $9.10 $10.07 $9.51 $111.09 $9.10 $10.07 $9.51 $359.94
BOTH DOOR CABLES OFF DOOR CABLES OFF
$91.58 $183.17 $274.75
DRAPER DOORS 10336 10333
Total EFT000000006793 EFT000000006799 31/01/2017 40655 40710
GIN-COR INDUSTRIES INC APPLICATION RATE SENSOR CHAIN CROSS CONVEYOR
17023
THE GREER GALLOWAY GROUP INC HYDROLOGY STUDIES
INV107172912 INV107186309 INV107193840
HD SUPPLY CANADA, INC DEWALT TOOLS SCRAPER BLADE / BOLT WASHER SCRAPER BLADE / NYLON INSERT
Total EFT000000006799 EFT000000006800 31/01/2017 Total EFT000000006800 EFT000000006802 31/01/2017
Total EFT000000006802 EFT000000006804 31/01/2017
6
BAY ELECTRIC 11509
Total EFT000000006786 EFT000000006788 31/01/2017
Page:
KENT AUTOMOTIVE
$471.38 $259.15 $730.53 $7,632.00 $7,632.00 $1,520.15 $107.51 $68.26 $1,695.92
Page 85 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 9304543021 9304550345 9304538457
Total EFT000000006804 EFT000000006808 31/01/2017
NUTS & BOLTS FITTINGS CABLE TIES
Page:
7 $211.12 $230.54 $62.78 $504.44
LEONARD FUELS 1056-756072 0363-755132 1058-752092 1058-757065 1058-754924 1058-755281 1058-755809 1058-756655 1058-754282 1058-756798 1058-757250 1058-757505 1058-757914 1058-758152 1058-758329 1058-758524 1058-758595 1058-758916 1058-759164 1058-759470 1058-759982 1058-760883 1058-760989 1058-761183
Total EFT000000006808 EFT000000006809 31/01/2017
BULK LUBES 68.04 L @ $0.9106 1008.1 L OIL @ $0.734 884.6 L OIL @ $0.746 73.01 L GAS @ $0.9106 41.80 L GAS @ $0.9106 94 L GAS @ $0.9106 82.03 L GAS @ $0.9106 85.71 L GAS @ $0.9106 71.90 L GAS @ $0.9106 110.01 L GAS @ $0.9106 95.66 L GAS @ $0.9106 92 L GAS @ $0.9106 68.03 L GAS @ $0.9106 75.55 L GAS @ $0.9106 107.87 L GAS @ $0.9106 80.50 L GAS @ $0.9106 70.40 L GAS @ $0.9283 69.01 L GAS @ $0.9283 74.41 L GAS @ $0.9283 86.80 L GAS @ $0.9283 83.57 L GAS @ $0.9637 59 L GAS @ $0.9637 67 L GAS @ $0.9637
55534096
LINDE CANADA LIMITED 15687 OXYGEN
020408
M.A. BARR SERVICE STATION REPLACE DYED DIESEL NOZZLE
0000132438 0000132604
PAT’S RADIATOR SERVICE LTD. PLOW PARTS CONVEYOR CHAIN
J025815 J025815 J025815 J025815 J025815 J025815 J025815 J025815
PENINSULA CONSTRUCTION INC. GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS GUIDERAILS, ENERGY ATTENUATORS
Total EFT000000006809 EFT000000006810 31/01/2017 Total EFT000000006810 EFT000000006813 31/01/2017
Total EFT000000006813 EFT000000006814 31/01/2017
Total EFT000000006814 EFT000000006815 31/01/2017
$317.48 $61.66 $752.96 $671.52 $66.16 $37.88 $85.19 $74.34 $77.68 $65.16 $99.69 $86.69 $83.38 $61.66 $68.47 $97.75 $74.59 $65.06 $63.79 $68.77 $80.23 $80.25 $56.65 $64.34 $3,261.35 $260.10 $260.10 $490.69 $490.69 $63.26 $707.23 $770.49 $61,399.42 $7,027.04 $14,413.79 $10,083.40 $8,582.44 $18,286.78 $32,818.11 $13,545.27 $166,156.25
PETRIE FORD 224907 225085 225085 225085 225182 225379 225378 225523 225667 225699 225818 226006
Total EFT000000006815 EFT000000006822 31/01/2017
HUB BULB LAMP PIGTAIL STOCK OIL COOLANT FUEL FILTER FUEL FILTER PARTS OIL, GAS DEICER, DIESEL COND HOOD LATCH HOOD LATCH GLASS CLEANER
330226T 431576 330283T
TALLMAN TRUCK CENTRE LIMITED PART ENGINE/ABS LIGHTS ON PARTS
6083-420425
TOWN AND COUNTRY AUTO SUPPLY ROTOR & BRAKE PADS
Total EFT000000006822 EFT000000006823 31/01/2017
$573.94 $8.30 $4.62 $49.09 $167.29 $31.26 $25.95 $62.22 $188.30 $54.53 $65.16 $58.00 $1,288.66 $98.71 $705.77 $157.56 $962.04 $411.47
Page 86 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 6083-420639 6083-420560 6083-420609 6083-419441 6083-420431 6083-420490
Total EFT000000006823 EFT000000006824 31/01/2017
COUPLERS LED LIGHT PARTS 3/4” IMPACT GUN 50 FT RUBBER AIR HOSE GORILLA TAPE
5217 5217 4506
TROUSDALE’S FOODLAND WATER WATER WATER
66672 66869 66670
TROUSDALE’S HOME HARDWARE CANADIAN FLAG, LOCK DEICER BATTERIES SHOP SUPPLIES
896-792018 896-791855 173-139405 173-138573 173-139404 173-139029 173-139957
UNIVERSAL SUPPLY GROUP BRAKE ROTORS TIRE CHAIN BULB LED BEACON PARTS LED LIGHTS RUBBER TIES, AIR FRESHENER
791297776 791297743 791297211
BLACK DOG TIRE & LUBRICANTS EXHAUST FLUID MOUNT AND DISMOUNT TRUCK TIRE CHANGE OVER
Total EFT000000006824 EFT000000006825 31/01/2017
Total EFT000000006825 EFT000000006829 31/01/2017
Total EFT000000006829 EFT000000006847 07/02/2017
Total EFT000000006847 EFT000000006849 07/02/2017
Page:
8 $68.26 $98.53 $25.10 $594.57 $52.80 $7.01 $1,257.74 $37.41 $37.42 $53.92 $128.75 $43.11 $50.86 $56.38 $150.35 $434.68 $457.92 $6.89 $185.19 $91.86 $203.50 $37.65 $1,417.69 $201.48 $36.63 $78.25 $316.36
CDW CANADA INC GPX1324 GPW8407
Total EFT000000006849 EFT000000006850 07/02/2017
EXTRA PRINTER FEEDER NEW PRINTER
$201.96 $364.75 $566.71
HAND SOAP AND TOWELS UNIFORM C.G.
$21.61 $18.62 $40.23
TRUCK HIT TRACKS
$357.43 $357.43
CLEANING ROADS OFFICE 17/01
$306.00 $306.00
CINTAS 884789661 884789661
Total EFT000000006850 EFT000000006855 07/02/2017
DRAPER DOORS 10428
Total EFT000000006855 EFT000000006856 07/02/2017
FISH, DOROTHY 5939
Total EFT000000006856 EFT000000006858 07/02/2017 275054
GANANOQUE CHEVROLET BUICK GMC SENSOR KIT
41150 41115 41267 41193 41274
GIN-COR INDUSTRIES INC PLOW BRACE REPAIRS AND PARTS LIFT YOKE CHAIN CROSS CONVEYOR PARTS
K587271 K634710
GRAND & TOY LIMITED OFFICE SUPPLIES CHAIR MAT
25643
IMPACT BATTERY & POWERSPORT 2 BATTERIES
9304631397 9304631396 9304580220 9304597122
KENT AUTOMOTIVE STOCK PARTS NUTS AND BOLTS STOCK PARTS FITTINGS
Total EFT000000006858 EFT000000006859 07/02/2017
Total EFT000000006859 EFT000000006860 07/02/2017
Total EFT000000006860 EFT000000006862 07/02/2017 Total EFT000000006862 EFT000000006863 07/02/2017
Total EFT000000006863 EFT000000006865 07/02/2017
$39.69 $39.69 $1,566.95 $3,938.96 $189.50 $259.15 $468.10 $6,422.66 $31.66 $147.21 $178.87 $304.67 $304.67 $1,152.16 $165.53 $333.41 $502.22 $2,153.32
LEONARD FUELS 3160-758047
261.4 L OIL @ $0.762
$202.69
Page 87 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 3160-752418 4185-745539 4185-755311
351.8 L OIL @ $0.733 493.9 L OIL @ $0.755 249.1 L OIL @ $0.750
2017/01/27-13
LEONARD, ELIZABETH CLEANING 4 * $75.00
217163 218162
MCKEOWN AND WOOD FUELS 2189.2 L OIL @ $0.7900 2493.2 L OIL @ $0.7960
DA0005842408 DA0005856935
MICHELIN NORTH AMERICA CANADA INC 2 NEW TIRES 2 NEW TIRES
Total EFT000000006865 EFT000000006866 07/02/2017 Total EFT000000006866 EFT000000006869 07/02/2017
Total EFT000000006869 EFT000000006870 07/02/2017
Total EFT000000006870 EFT000000006872 07/02/2017
Page:
9 $262.41 $379.45 $190.12 $1,034.67 $300.00 $300.00 $1,759.91 $2,019.52 $3,779.43 $1,176.16 $1,176.16 $2,352.32
NORTRAX 658436 657999 672540 666648
Total EFT000000006872 EFT000000006875 07/02/2017 132773 132825 132850 Total EFT000000006875 EFT000000006876 07/02/2017
PARTS PARTS CLEAN DIRTY RADIATOR STEP FOR GRADER PAT’S RADIATOR SERVICE LTD. VIBRATOR KIT PARTS PARTS
$109.83 $156.92 $874.97 $304.87 $1,446.59 $273.51 $669.83 $669.83 $1,613.17
PETRIE FORD 225886 226274 226274 226677 226703 226703
Total EFT000000006876 EFT000000006877 07/02/2017
VALVE CLAMP PIGTAIL OIL FILTER WIPER BLADES WIPER BLADES
$505.32 $18.00 $12.93 $34.79 $27.47 $27.47 $625.98
RUBBER FLOOR MAT, BATTERIES
$172.72 $172.72
SHIPPING CHARGES
$39.85 $39.85
PRINCESS AUTO 27-1-353705
Total EFT000000006877 EFT000000006879 07/02/2017
PUROLATOR INC. 433481856
Total EFT000000006879 EFT000000006887 07/02/2017 158411KP
SURGENOR TRUCK CENTRE PARTS
6083-422153 6083-422126 6083-422164 6083-422334 6083-422649
TOWN AND COUNTRY AUTO SUPPLY ARMOR ALL PROTECTANT WHEELS FOR CART BACKHOE WARNING LIGHT BUTANE CYLINDERS STOCK 5W30
67023 3755 67007 65427 65579 66943 67134. 431043
TROUSDALE’S HOME HARDWARE TOOLS PLIERS CLEANING SUPPLIES WRENCHES DRILL BITS HOSE NOZZLE KEY FOR STORE ROOM E TEST
896-793830 896-793823 173-140628 173-140610 173-140610 173-140610 173-141003 173-139456 173-139456
UNIVERSAL SUPPLY GROUP HALOGEN CAPSULE TIRE CHAINS ROCKER SWITCH, CABLE GPT LED FLOOD LIGHT LED FLOOD LIGHT LED FLOOD LIGHT * 2 20 TON BOTTLE JACK LED LAMP FLOOD * 2 LED LAMP FLOOD * 2
Total EFT000000006887 EFT000000006888 07/02/2017
Total EFT000000006888 EFT000000006890 07/02/2017
Total EFT000000006890 EFT000000006891 07/02/2017
$359.48 $359.48 $14.36 $39.99 $374.99 $10.16 $51.61 $491.11 $44.73 $9.15 $41.18 $7.62 $12.19 $34.55 $3.04 $127.20 $279.66 $10.17 $457.92 $59.78 $40.68 $40.68 $81.40 $86.48 $203.49 $203.50
Page 88 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 896-776996 050-019294
Total EFT000000006891 EFT000000006894 07/02/2017
FLAT LOOP MECHANIC HOIST WHITE’S WEARPARTS LTD PLOW PARTS PLOW PARTS PLOW PARTS
Page:
10 $17.23 $51,716.47 $52,917.80
Total EFT000000006894
$555.45 $1,058.68 $1,058.69 $2,672.82
Total Cap/Equip/Ptrl
$309,398.66
124786 124779 124779
3210 Brushing Cheque EFT000000006807
Date
Inv #
31/01/2017
Vendor
Description
33980
L.D. POWER SPORTS PART FOR POLE SAW
24202463
BATTLEFIELD EQUIPMENT RENTALS CHAIN LOOP
Total EFT000000006807 EFT000000006844 07/02/2017 Total EFT000000006844
Total Brushing
Amount $9.87 $9.87 $14.98 $14.98
$24.85
3310 Hardtop Patching Cheque 068226
Date
Inv #
31/01/2017
Vendor
Amount
SNIDER, PERCY 16/12/02-10 16/12/09-20
Total 068226 EFT000000006838
Description
07/02/2017 23967
PATCHING / FLAGGING PATCHING / FLAGGING 1622411 ONTARIO LTD. HOT PATCHING & FLAGGING
Total EFT000000006838
Total Hardtop Patching
$2,314.02 $530.30 $2,844.32 $2,531.28 $2,531.28
$5,375.60
3425 Gradng & Grvl resurf Cheque EFT000000006874
Date
Inv #
07/02/2017 715
Vendor
Description
PAT ROGERS TOWING SERVICE TOW CALL
Total EFT000000006874
Total Gradng & Grvl resurf
Amount $674.16 $674.16
$674.16
3502 Winter Prop Damage Cheque 068234
Date
Inv #
07/02/2017 080966
Vendor
Description
ATKINSON HOME BUILDING CENTRE MAIL BOX * 3
Total 068234
Total Winter Prop Damage
Amount $67.13 $67.13
$67.13
3505 Snw Plwng Cheque 068226
Date
Inv #
31/01/2017
Description
Amount
SNIDER, PERCY 16/12/31-13 16/12/29-09 16/12/22-12 16/12/22-07 16/12/27-48 16/12/29-49 16/12/22-08 17/01/10-35 17/01/12-36 17/01/05-15
Total 068226 EFT000000006778
Vendor
31/01/2017
PLOW & SAND SANDING SANDING & PLOWING SANDING & PLOWING SANDING PLOW & SANDING PLOW & SANDING SANDING ROADS PLOW AND SAND PLOW & SAND
23852
1622411 ONTARIO LTD. PLOW/SAND 16.5 HR @ $80
2016-11760
K MULROONEY TRUCKING LIMITED SNOWPLOWING 99.5 HRS @ $147
Total EFT000000006778 EFT000000006806 31/01/2017
$1,811.33 $162.82 $1,758.41 $4,140.61 $184.19 $2,716.99 $586.14 $920.93 $5,433.98 $4,528.32 $22,243.72 $1,343.23 $1,343.23 $14,883.93
Page 89 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2016-11763 2016-11764 2016-11761 2016-11778 2016-11758 2016-11765 2016-11759 2016-19500 2016-19501 2016-19502 2016-19503 2016-19499 2016-19587 2016-19498 2016-19504
SNOWPLOWING 57 HRS @ $154 SNOWPLOWING 25 HRS @ $154 SNOWPLOWING 30.5 HRS @ $154 SNOWPLOWING 9 HRS @ $154 SNOWPLOWING 13.5 HRS @ $159 SNOWPLOWING 12 HRS @ $197.64 SNOWPLOWING 91.5 HRS @ $147 SNOWPLOWING 18 HRS @ $154 SNOWPLOWING 16 HRS @ $154 SNOWPLOWING 20 HRS @ $154 SNOWPLOWING 16 HRS @ $154 SNOWPLOWING 42 HRS @ $154 SNOWPLOWING 5 HRS @ $197.64 SNOWPLOWING 49 HRS @ $147 SNOWPLOWING 8.5 HRS @ $159
Total EFT000000006806
Total Snw Plwng
Page:
11 $8,932.49 $3,917.76 $4,779.67 $1,410.39 $2,184.28 $2,413.42 $13,736.07 $2,771.95 $2,507.37 $3,134.21 $2,507.37 $6,581.84 $1,005.59 $7,329.77 $1,375.29 $79,471.40
$103,058.35
3506 Snow Clearing Sidewalks Cheque 068226
Date
Inv #
31/01/2017
Vendor
Description
Amount
SNIDER, PERCY 16/12/29-37 16/12/29-28 16/12/29-24 16/12/29-25 16/12/29-26 16/12/29-27 16/12/22-23 16/12/22-21 16/12/22-22 16/12/22-20 16/12/14-19 16/12/14-18 16/12/16-41 16/12/14-40 16/12/06-39 16/12/27-05 16/12/27-04 16/12/27-03 16/12/29-01 17/01/11-40 17/01/11-41 17/01/11-42 17/01/11-43 17/01/03-34 17/01/03-33 17/01/03-32 17/01/03-31 17/01/03-30 17/01/03-29
PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS PLOWING SIDEWALKS SIDEWALK SANDING SIDEWALK SANDING SIDEWALK SANDING SIDEWALK PLOWING PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS PLOW SIDEWALKS
Total 068226
Total Snow Clearing Sidewalks
$101.76 $1,221.12 $1,017.60 $936.19 $183.17 $761.16 $1,465.34 $305.28 $610.56 $207.59 $187.24 $203.52 $61.06 $549.50 $366.34 $69.20 $93.62 $101.76 $366.34 $407.04 $374.48 $276.79 $244.22 $122.11 $366.34 $203.52 $138.39 $187.24 $203.52 $11,332.00
$11,332.00
3515 Stock Snd&Slt Cheque 068219
Date
Inv #
31/01/2017 5300283113 5300282857 5300284380 5300285175 5300285224 5300287404 5300287269 5300287181 5300287426 5300287991 5300287771 5300287864 5300287863 5300288362
Vendor
Description
K+S WINDSOR SALT LTD 80.83 T SAFE-T-SALT @ $86.34 68.85 T SAFE-T-SALT @ $86.34 86.09 T SAFE-T-SALT @ $86.34 40.99 T SAFE-T-SALT @ $86.34 45.25 T SAFE-T-SALT @ $86.34 164.18 T SAFE-T-SALT @ $86.34 82.66 T SAFE-T-SALT @ $86.34 80.09 T SAFE-T-SALT @ $86.34 78 T SAFE-T-SALT @ $86.34 122.85 T SAFE-T-SALT @ $86.34 36.71 T SAFE-T-SALT @ $86.34 36.32 T SAFE-T-SALT @ $86.34 41.11 T SAFE-T-SALT @ $86.34 41.10 T SAFE-T-SALT @ $86.34
Amount $7,101.69 $6,049.13 $7,563.83 $3,601.37 $3,975.66 $14,424.78 $7,262.48 $7,036.67 $6,853.05 $10,793.55 $3,225.32 $3,191.06 $3,611.91 $3,611.04
Page 90 of 111
System:
02/02/2017
User ID:
srummell
2:47:42 PM
Total 068219 068227 Total 068227 068236
Total 068236 EFT000000006848
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
12 $88,301.54
31/01/2017 R8882202
TOROMONT INDUSTRIES LTD. RENT WHEEL LOADER
5300289298 5300289396 5300289774 5300289870 5300289888 5300290297 5300290118 5300290198 5300290709 5300290685 5300291900 5300291838 5300291981 5300292261 5300292404 5300293816
K+S WINDSOR SALT LTD 78.32 T SAFE-T-SALT 39.35 T SAFE-T-SALT 79.85 T SAFE-T-SALT 36.24 T SAFE-T-SALT 43.29 T SAFE-T-SALT 35.06 T SAFE-T-SALT 37.67 T SAFE-T-SALT 35.15 T SAFE-T-SALT 39.32 T SAFE-T-SALT 36.62 T SAFE-T-SALT 42.92 T SAFE-T-SALT 81.33 T SAFE-T-SALT 79.70 T SAFE-T-SALT 36.59 T SAFE-T-SALT 37.77 T SAFE-T-SALT 37.24 T SAFE-T-SALT
2017015 2017015 2017015
BRICAZA CORPORATION 2000 YD3 WINTER SAND 2186 YD3 WINTER SAND 1050 YD3 WINTER SAND
07/02/2017
07/02/2017
$4,375.68 $4,375.68 $6,881.16 $3,457.28 $7,015.59 $3,184.04 $3,803.44 $3,080.36 $3,309.68 $3,088.26 $3,454.64 $3,217.42 $3,770.93 $7,145.62 $7,002.41 $3,214.78 $3,318.46 $3,271.89 $68,215.96
Total EFT000000006848
$20,860.80 $24,024.31 $12,821.76 $57,706.87
Total Stock Snd&Slt
$218,600.05
3535 Surface Fldng Cheque 068226
Date
Inv #
31/01/2017
Vendor
Description
Amount
SNIDER, PERCY 16/01-27
CLEAN DRAINS W BACKHOE
Total 068226
Total Surface Fldng
$142.46 $142.46
$142.46
3601 Barricds & Sfty Matls Cheque EFT000000006844
Date
Inv #
07/02/2017 24202417
Vendor
Description
BATTLEFIELD EQUIPMENT RENTALS FIRST AID KIT
Total EFT000000006844
Total Barricds & Sfty Matls
Amount $56.30 $56.30
$56.30
3610 Trfc Sg mnt Cheque EFT000000006826
Date
Inv #
31/01/2017
Vendor
Description
Amount
TRUE ELECTRIC
Total EFT000000006826
$989.72 $989.72
Total Trfc Sg mnt
$989.72
6757
INSTALL NEW CAUTION BEACON
3615 Street signs Cheque EFT000000006884
Date
Inv #
07/02/2017
Vendor
Description
Amount
SIGNS PLUS
Total EFT000000006884
$1,239.93 $1,239.93
Total Street signs
$1,239.93
2961
LANE AND REFLECTIVE SIGNS
3630 Gd ps/rl mnt Cheque EFT000000006814
Date
Inv #
31/01/2017 J025815 J025815
Total EFT000000006814
Vendor
Description
PENINSULA CONSTRUCTION INC. GUIDERAILS, ENERGY ATTENUATORS extras to contract - guiderail
Amount $5,604.94 $4,871.76 $10,476.70
Page 91 of 111
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Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total Gd ps/rl mnt
Page:
13 $10,476.70
3638 Locates Cheque EFT000000006873
Date
Inv #
07/02/2017 201674086
Vendor
Description
ONTARIO ONE CALL 16/12 LOCATES
Total EFT000000006873
Total Locates
Amount $17.91 $17.91
$17.91
3800 Crssng Guards Cheque EFT000000006836
Date
Inv #
30/01/2017 17/01 17/01
Total EFT000000006836 EFT000000006837 30/01/2017
Vendor
Description
MACINTYRE, DOUG 17/01 - CROSSING GUARD 17/01 - CROSSING GUARD
Amount $510.00 $14.69 $524.69
SNIDER, DEBBIE 17/01 17/01
17/01 - CROSSING GUARD 17/01 - CROSSING GUARD
Total EFT000000006837
Total Crssng Guards
$540.00 $15.55 $555.55
$1,080.24
Total Trans
$662,563.57
40 Env 5105 Garb coll Cheque 068233
Date
Inv #
30/01/2017
Vendor
30/01/2017
Amount
SNIDER, PERCY 17/01 17/01
Total 068233 EFT000000006835
Description 17/01 COLLECTION 17/01 COLLECTION
1622411 ONTARIO LTD. 17/01 COLLECTION 17/01 COLLECTION
Total EFT000000006835 EFT000000006846 07/02/2017 16093860
BENSON TRUCK & TRAILER REPLACE BROKEN AXLE
791297539 791296612
BLACK DOG TIRE & LUBRICANTS 2 * HUB RIM SECTION OTR 175R25
491
PAT ROGERS TOWING SERVICE TOW TRUCK TO BENSONS KINGSTON
Total EFT000000006846 EFT000000006847 07/02/2017
Total EFT000000006847 EFT000000006874 07/02/2017 Total EFT000000006874 EFT000000006876 07/02/2017
$11,454.79 $9,455.41 $20,910.20 $11,701.36 $11,701.36 $895.39 $895.39 $347.00 $153.66 $500.66 $437.57 $437.57
PETRIE FORD 225925
ELEMENT & BULB
Total EFT000000006876
Total Garb coll
$88.33 $88.33
$34,533.51
5110 Gab disp Cheque 068226
Date
Inv #
31/01/2017
Vendor
07/02/2017
PORTLAND DUMP / DOZER PORTLAND DUMP / DOZER PORTLAND DUMP / WASTE LOUGHBOROUGH RECYCLE PORTLAND DUMP / DOZER
$651.26 $325.63 $356.16 $325.63 $651.26 $2,309.94
PORTLAND DUMP/WASTE
$178.08 $178.08
SNIDER, PERCY 2017-01-25-31
Total 068245 EFT000000006779
Amount
SNIDER, PERCY 16/12/29-23 16/12/30-24 17/01/16-28 17/01/03-25 17/01/12-26
Total 068226 068245
Description
31/01/2017 12049655 12049655 12049655
ABELL PEST CONTROL INC. 16/12 MONTHLY PEST CONTROL 16/12 MONTHLY PEST CONTROL 16/12 MONTHLY PEST CONTROL
$56.27 $56.27 $56.27
Page 92 of 111
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Total EFT000000006779 EFT000000006794 31/01/2017
Total EFT000000006816 EFT000000006833 30/01/2017
14 $168.81
86808
ENVIRO-GUARD PLUS INC. 16/12 MONTHLY PEST CONTROL
8614 8612 8612 8612 8613
JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL
Total EFT000000006794 EFT000000006803 31/01/2017
Total EFT000000006803 EFT000000006816 31/01/2017
Page:
PROGRESSIVE WASTE SOLUTIONS CAN INC 7150-0000222587 4.98 MT CONSTRUCTION WASTE 647-0000022654 6.83 MT ICI/CONSTRUCTION WASTE WHALEY, GEORGE 17/01 DISPOSAL 17/01 DISPOSAL
Total EFT000000006833 EFT000000006893 07/02/2017 511082
WHALEY, GEORGE 17/01 LOUGH LANDFILL
Total EFT000000006893
Total Gab disp
$42.74 $42.74 $122.11 $117.02 $117.02 $117.02 $117.02 $590.19 $573.73 $636.82 $1,210.55 $1,935.80 $1,935.80 $2,309.95 $2,309.95
$8,746.06
5205 Recyc Coll Cheque 068233
Date
Inv #
30/01/2017
Vendor
30/01/2017
Amount
SNIDER, PERCY 17/01 17/01 17/01
Total 068233 EFT000000006835
Description 17/01 COLLECTION 17/01 COLLECTION 17/01 COLLECTION
1622411 ONTARIO LTD. 17/01 COLLECTION 17/01 COLLECTION
Total EFT000000006835
Total Recyc Coll
$12,356.86 $10,775.05 $11,501.55 $34,633.46 $10,065.69 $10,065.69
$44,699.15
5210 Rec Disp/Prc Cheque 068226
Date
Inv #
31/01/2017
Vendor
Description
Amount
SNIDER, PERCY 117/01/13-29 17/01-30
GREENBAY RECYCLE LOUGHBOROUGH RECYCLE
Total 068226
Total Rec Disp/Prc
$330.72 $178.08 $508.80
$508.80
Total Env
$88,487.52
70 Cem 7000 Health Cheque EFT000000006834
Date 30/01/2017
Inv #
Vendor
Description
D G YOUNGE CONCRETE BURIAL VAULTS 17/01 SERVICES 17/01 SERVICES
Total EFT000000006834
Amount $875.14 $875.14
Total Health
$875.14
Total Cem
$875.14
80 Rec 8000 Rec Cheque 068240 Total 068240 EFT000000006787
Date 07/02/2017
Inv #
Vendor
Description
MCNICHOLS ELECTRICAL AND PLUMBING LTD 16/12-FERMOY HALL NEW WIRING AND LIGHTING
31/01/2017 180117C 180117B
BOWES CARPENTRY REPAIR DRYWALL, ACCESS PANEL CHIMNEY AND ROOF FLASHING
Amount $2,589.79 $2,589.79 $854.78 $662.35
Page 93 of 111
System:
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Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total EFT000000006787 EFT000000006821 31/01/2017
15 $1,517.13
14186840
SUPERIOR PROPANE INC. 548.20 L @ $0.40
66687
TROUSDALE’S HOME HARDWARE CLEAR SEALANT
Total EFT000000006821 EFT000000006825 31/01/2017 Total EFT000000006825 EFT000000006826 31/01/2017 Total EFT000000006826 EFT000000006831 31/01/2017
Page:
$258.66 $258.66 $4.37 $4.37
TRUE ELECTRIC 6750
REPLACE DEFECTIVE LIGHTING
WOOD, ALVIN STAPLES#5411646176
TWO 6 FOOT TABLES
Total EFT000000006831 EFT000000006832 30/01/2017 17/01 Total EFT000000006832 EFT000000006865 07/02/2017
LEONARD, ELIZABETH 17/01 MAINTENANCE
$1,627.04 $1,627.04 $118.02 $118.02 $142.50 $142.50
LEONARD FUELS 0838-752094 0838-757068 0838-759186
532.8 L OIL @ $0.734 270.2 L OIL @ $0.750 314 L OIL @ $0.775
Total EFT000000006865
Total Rec
$397.96 $206.22 $247.63 $851.81
$7,109.32
8210 VCA Cheque 068215
Date
Inv #
31/01/2017 2017002
Total 068215 068238
07/02/2017
Vendor
Description
COLEMAN, DONALD REFRESHMENTS FOR MEETINGS
LAND O’ LAKES TOURIST ASSOCIATION 6805-5188 -VCA VCA ANNUAL MEMBERSHIP
Amount $35.14 $35.14
Total 068238
$208.61 $208.61
Total VCA
$243.75
Total Rec
$7,353.07
90 Plan 9000 Plan Cheque 068218
Date
Inv #
31/01/2017 1
Total 068218 068235 Total 068235 EFT000000006790
07/02/2017
Description
GOODREID PLANNING GROUP PLANNING SERVICES OMB HEARING
Amount $3,388.44 $3,388.44
JOHN M. GRANGE 25150
DEED TRANSFER
142377 142378 142376 142375 142365 142364 142363 142379
CUNNINGHAM SWAN CARTY GEN PLANNING ADVICE GEN PLANNING ADVICE GEN PLANNING ADVICE GEN PLANNING ADVICE RESOLUTION BANNING SPEC. EVENT ZONING - OMB APPEAL OMB APPEAL - STRICELJ GENERAL PLANNING ADVICE
48237
COUNTY OF FRONTENAC TARANET
AR160100
CATARAQUI REGION CONSERVATION 16/09-16/12 - RISK MANAGEMENT
31/01/2017
Total EFT000000006790 EFT000000006851 07/02/2017 Total EFT000000006851 EFT000000006852 07/02/2017 Total EFT000000006852
Vendor
$71.51 $71.51 $76.32 $101.76 $152.64 $330.72 $977.66 $3,118.44 $408.06 $127.20 $5,292.80 $1,747.83 $1,747.83 $433.90 $433.90
Total Plan
$10,934.48
Total Plan
$10,934.48
99
Page 94 of 111
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Page:
16
9999 Cheque 068231 Total 068231 068232
Total 068232 068250 Total 068250 EFT000000006817
Date
Inv #
31/01/2017
Description
CRADJ4566-1
CABRAL FULGENCIO MANUEL 060030089000000
CRADJ4567-1 CRADJ4568-1
RYAN EDWARD PATRICK JR 040030105000000 0400301042500000
CRADJ4578-1
HIGGINSON LESLIE MATTHEW 010020232000000
31/01/2017
07/02/2017
31/01/2017
Amount $217.23 $217.23 $3,784.95 $930.73 $4,715.68 $199.03 $199.03
REALTAX INC 59417 59418 59367
Total EFT000000006817 EFT000000006818 31/01/2017
TAX SALE DOC. 080 030 00800 TAX SALE DOC. 010 020 02230 TITLE SEARCH
605013 605014 605018 605019 605017 605016 605012
ROSEN ENERGY GROUP F 7178 L CLR @ $0.8960 F 816 L MKD @ $0.7630 P 3728.3 L CLR @ $0.8960 P 418.1 L MKD @ $0.7630 B 574.3 L MKD @ $0.7630 B 2367 L CLR @ $0.8960 F 3574.6 L GAS @ $0.9100
604524
ROSEN ENERGY GROUP SUN 3671.5 L CLR @ $0.9067
Total EFT000000006818 EFT000000006883 07/02/2017 Total EFT000000006883
Vendor
$96.05 $118.65 $113.00 $327.70 $6,544.68 $633.57 $3,399.35 $324.62 $445.90 $2,158.16 $3,310.14 $16,816.42 $3,387.53 $3,387.53
Total
$25,663.59
Total
$25,663.59
Total
$1,284,095.13
Page 95 of 111
STAFF REPORT PUBLIC WORKS DEPARTMENT Prepared for Council:
February 1st, 2017
Agenda Date:
February 7th, 2017
SUBJECT: Tender No. PW-2017-02 – 2017 Micro-Surfacing Program RECOMMENDATION: For Information only. BACKGROUND: This year’s Micro-Surfacing Tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on February 1st, 2017. The results, in ascending order, were as follows: Supplier
Price (Incl. HST)
Miller Paving Ltd.
$368,527.13
Duncor Enterprises Inc.
$388,019.06
The submission of the low bidder has been evaluated and was found to be accurate and complete. Miller Paving Ltd. is a reputable contractor and has provided micro-surfacing services in and around South Frontenac for many years. For these reasons, and also because their price was $19,491.93 lower than the bid from Duncor Enterprises Inc., the Public Works Department, under delegated authority, has awarded the tender to Miller Paving Ltd., for $368,527.13 including HST. For comparative purposes, below are the historical and current lowest unit prices. Item Average Unit Price$/ per m²
2015
2016
2017 Low Bid
$4.68
$5.49
$5.83
FINANCIAL/STAFFING IMPLICATIONS: An amount of $800,000 was approved in the 2017 Capital Budget for both single surface treatment and micro-surfacing.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
Aaron Hatton Technical Assistant
Page 96 of 111
STAFF REPORT PUBLIC WORKS DEPARTMENT
Prepared for Council:
February 1, 2017
Agenda Date:
February 7, 2017
SUBJECT: Tender No. PW-2017-03 - Purchase of One (1) Half Ton Extended Cab 4X4 Pickup truck. RECOMMENDATION: For information only BACKGROUND: The Public Works Department budgeted for One (1) Half Ton Extended Cab 4X4 Truck to replace an existing 2011 Half Ton Truck (F51) and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on February 1, 2017 and four bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Gananoque Chevrolet
$35,620.50 5,000
30,620.50
34,601.16
$36,300.00 4,500
31,800.00
35,934.00
Petrie Ford
$39,392.00 7,000
32,392.00
36,602.96
Blue Mountain Chrysler Ltd.
$33,674.00
33,674.00
38,051.62
(Chevrolet Silverado)
Taylor Chevrolet (Chevrolet Silverado)
0
The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2017 Model Chevrolet Silverado 1500 4x4. For these reasons, and also because their price was $1,332.84 lower than the bid from Taylor Chevrolet, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $34,601.16 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $35,000.00 was approved in the 2017 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday, CET Area Supervisor
Page 97 of 111
STAFF REPORT PUBLIC WORKS DEPARTMENT Prepared for Council:
February 1, 2017
Agenda Date:
February 7, 2017
SUBJECT: Tender No. PW-2017-04 - Purchase of One (1) 2017 Model ¾ Ton Truck complete with Plow Equipment. RECOMMENDATION: For Information BACKGROUND: The Public Works Department budgeted for One (1) ¾ Ton Truck to replace an existing 2010 ¾ Ton Truck, and a tender was sent out. This tender was advertised on the internet, and in the local paper. This tender closed on February 1, 2017 and four bids were received. The results, in ascending order, are as follows: Supplier
Sub-Total
Trade-In
Total
Total (Incl. HST)
Gananoque Chevrolet
$57,531.90
10,000
47,531.90
53,711.05
Petrie Ford
$60,366.00
10,500
49,866.00
56,348.58
Taylor Automall
$57,504.00
7,000
50,504.00
57,069.52
Blue Mountain Chrysler Ltd.
$64,765.00
0
64,765.00
73,184.45
(Chevrolet Silverado)
The submission of the low bidder has been evaluated and was found to be accurate and complete. Gananoque Chevrolet is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2017 Model Chevrolet Silverado 2500 4x4 complete with Plow and Sander. For these reasons, and also because their tendered price was $2,637.53 lower than the bid from Petrie Ford, the Public Works Department has awarded the tender, through delegated authority, to Gananoque Chevrolet, for $53,711.05 including HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $60,000.00 was approved in the 2017 Capital Budget for this purchase. Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday Area Supervisor
Page 98 of 111
From: Ross Sutherland [mailto:7846elbe@gmail.com] Sent: February-02-17 8:38 AM To: Wayne Orr worr@southfrontenac.net Subject: Council agenda item Hi Wayne, could you add my ROMA report to the agenda, thanks Ross.
Report from the ROMA Conference, January 29-31, 2017 Councilor Ross Sutherland I attended sessions on transportation alternatives, MPAC and property taxation, broadband access and EORN and small village water and waste solutions. My report only contains highlights, what I found interesting, and is not intended to present all the information presented in these sessions. Complete copies of the material presented can be found at the ORMA conference 2017 web site: https://www.roma.on.ca/Events/2017ROMAConference.aspx The MPAC assessments are done using more tools than just comparative property values. They can also use income potential, the primary method for assessing farm properties, and replacement cost. The Township is a party to all MPAC assessment reviews and we should be getting a list of the appeals in process. MPAC is financed by a levy on municipalities. In Ontario, property taxes and sales taxes, two of the more regressive taxes, make up almost 50% of all taxation revenues collected. A planner from Rideau lakes Township argued that small villages, less than a 1000, are seriously hampered by not having some form of communal sewage system. It makes it very difficult for commercial expansion, large lots make it difficult for an aesthetic village streetscape and there is a long term threat to drinking water. He argued that small decentralized systems, often just serving part of the village, like a commercial core, would be a significant bonus in revitalizing rural Ontario. He presented numerous possible scenarios and then pointed out how they are currently blocked by provincial regulations in planning and building codes. Centralized washrooms serving multiple businesses might be part of the solution. The changes necessary to allow these developments would be relatively minor and he argued for the necessary provincial changes. A representative of EORN said that they have prepared a business case for all cell towers having to carry all providers in rural areas and are about submit it for federal funding. There is currently no public money in the rural cell towers. Some rural areas are moving ahead with fiber optic solutions, at least in villages. The deputy Mayor of Loyalist Township, Ric Bresee was elected the ROMA board. If County Council is the approval authority for subdivisions then they must hold the public meeting and be present at the meeting. An alternative is that a designated representative must be formally present at the meeting. Bill 68 expands the possible reasons for holding a closed council meeting to include discussions of material supplied by businesses or government in confidence. The court case on municipality’s rights to control in water structures, like docks, is still unresolved.
Page 99 of 111
RURAL ONTARIO MUNICIPAL ASSOCIATION CONFERENCE REPORT JOHN MCDOUGALL The ROMA Annual Conference, held this year from January 29-31, 2017, was the first held by the Association without the Ontario Good Roads Association in 16 years. From the attendance and the quality of presentation, it was, for me, a huge success. Councillor Barr and Councillor Sutherland also attended and we made a point of choosing different sessions. A. The opening presentation was by ROMA, entitled ROMA hears.ROMA Listens. Sharing Best Practices. It was a table top exercise, moderated by Wayne Caldwell of the University of Guelph. Each table group was asked to comment on successes that their municipalities had made in addressing the top ten common rural issues discovered in the RURAL ONTARIO INSTITUTES 2016 survey. Some of the takeaways that I gathered were:
- Municipalities have a role in encouraging low income families to apply for hydro rebates.
- The Rural Economic Development programme has been newly introduced by OMAFRA.
- Many arena retrofits receive a 7 yr. payback by getting involved in a FIT programme.
- The importance of natural gas for the farming community.
- The City of Blyth has a Centre for Rural Creativity with an annual conference.
- Many jurisdictions have had greater grant success by hiring a grant writer.
- OPP property counts discussion with MPAC was on everyone’s agenda.
- In land use reviews, implement a change of customer service by offering an evening summer hours programme one night a week until 7.00 pm., with that staff member going home Friday at noon.
- Have building information nights for updates and questions from developers, with preapplication consultations at convenient times.
- Municipalities should be getting their shovel-ready plans ready to apply for the new Cap and Trade funding opportunities. B. SOCIAL MEDIA, with REDBRICK COMMUNICATIONS The Redbrick Communications Survey in 2016 (www.redbrick.ca) showed that 321 of the 444 municipalities are on social media. (72%) (75% Eastern Ontario). (97% were on Facebook and 81% on Twitter. Instagram is posed to grow. Some municipalities have only a centralized service and some offer a de-centralized programme including a number of specialized accounts eg. libraries, emergency services, tourism, recreation, economic development. 28% of heads of Council are on social media, 80% of them on Twitter and 52% on Facebook. Most small Municipalities have one employee spending one hour a day Monday to Friday on this service. 1/3 of the content tends to be original, 1/3 other links and 1/3 engagement with other people. Facebook seems to be now for older people. The County of Frontenac’s programme was presented as a model for smaller municipalities. The Social Media programme needs to be included in everyone’s Code of Conduct as it has to be very clear who speaks for the municipality and who is just speaking for themselves. This distinction often requires a designated communications person who has the respect of staff and Council.
C. AMO PRESENTATION ON PROVINCIAL FUNDING We are fiscally unsustainable. The change from 2015’s infrastructure costs of 40 billion will move to 50 billion by 2015. Six of ten members support a dedicated HST increase, with the least attractive being an increase in income tax. An increase of 4.9 billion is needed each year from 2016-2025, not including 900 million in social housing. D. THE STATE OF RURAL MEDICINE IN ONTARIO The lesson for municipalities is “When you’ve been to one rural community, you’ve been to one rural community.” Every one is different.
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The session focused on seven suggestions for doctor retention. Broadband, IT support, tax free incentives from the province, and provincially supported 2 week education breaks, were also addressed. E. SIGNPOSTS FOR COUNCILLORS A Code of Conduct must clarify blog use by municipal officials, as well as policy for ejecting a person from a meeting, the integrity commissioner, municipal email accounts, and records retention. Developing a Code is complex, but very valuable when completed. F. HUMAN SERVICES This session on Housing and Homelessness by the service providers in Nipissing and Wellington County was perfect for me in my County role. They included ‘point in time’ counts, community hubs, provincial and national housing strategies, portable housing allowance policies, and transportation services for medical and court appointments using volunteer drivers similar to our system. G. THE PREMIER’S ADDRESS Premier Wynne spoke about a. the School Closings in Rural Communities, b. OMB respect for township decisions, c. Changes in direction when taxes are 2 years in arrears, d. Two Hatters e. OMPF Funding and Police costs in the upcoming budget. H. THE MICHAEL J. SMITH QUESTION BOX This was the usual fascinating collection of legal issues. The two take-homes for me were the fact that Bill 68 addresses 3 new reasons for closed sessions and that in the 2014 PPS review the 5 lot limit on septic was removed. The planner also suggested that we should be taking our Lake Associations very seriously in our lakefront decisions when we are dealing with public meetings.
I. REX MURPHY The final speaker, Rex Murphy, gave the perfect talk on the role on community in our rural lives. He quoted Samuel Johnson as saying “People need to be reminded more often than they need to be instructed”. Reflecting on the huge response that the recent murders in Quebec engendered, he reminded us of our community response to the Fort McMurray fire and 911 in Gander as an examples of Canadian civic virtue and emotion. He also told us about coming in 4th in an election in Newfoundland in which there were only three candidates. I’ll tell you about this some time. This was a very valuable conference and I thank the citizens of South Frontenac for giving me the opportunity to attend. Sincerely, John McDougall, Councillor February 3, 2017
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16 January 2017 CAO - TOWNSHIP OF SOUTH FRONTENAC TRAIL COMMITTEE MEMBER REPORT – JANUARY 2017 This is my eight quarterly report covering the period of October to December 2017 with the Cataraqui Trail Management Board. There were two meetings: 27 Oct and 24 Nov 16 which I attended. Looking back on 2016. A major washout at km 53 due to a large beaver dam bust was quickly repaired by SF Public Works. Work has started west of Harrowsmith to resurface this bad section of the trail up to Boundary Rd. We said goodbye to Steve Knechtel and welcomed the new CRCA Chairman Geoff Rae. Finally, the 2017 Cataraqui Trail budget was approved late Dec by E-mail ballot. Looking ahead to 2017. I look forward to better trail/rest facilities in Harrowsmith and Perth Road to accommodate the popular use of these trail sections. I wish for another fundraising dinner at the Opinion Resort in Chaffey’s Locks and more funding from our provincial and federal governments. Finally, I hope the section between McGillivray and Perth Road will get a better surface for an easier cycling. Trans-Canada Trail System. This year will mark the Trans-Canada trail system anniversary. I am glad to say again that the trail portion in South Frontenac is 100% dedicated as a recreational, off-road trail not open to motorized vehicles in the summer. Sadly, the overall Canadian system is only 20% as such and mostly use roads/trails shared by motorized vehicles or are on waterways. As the CTMB membership terms must be renewed after two years and my four year appointment is with the current Council, I will gladly stay on board for another two years. Robert Charest SF Trail Committee Member 613-353-3083
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From: Pamela Vaughan [mailto:bobpamvaughan@gmail.com] Sent: January-24-17 1:51 PM To: kwynne.mpp.co@liberalola.org; ina.lila@abundantsolarenergy.com; customerrelations@ieso.ca; Wayne Orr worr@southfrontenac.net Subject: Pin #362400960 Wolfe Lake Road, Westport, Ontario Dear Kathleen Wynne, This email is being sent to you to voice the concerns or the community surrounding the proposed solar project on said Pin #362400960 which lies on Wolfe Lake Road and faces Westport Road. The citizens in this area have enjoyed beautiful scenic views for many years. This is a tourist area in the summer. There’s a popular golf course and a lake at the end of the road which is enjoyed by boaters, swimmers and fishermen as well. The view is spectacular. Solar panels on this road would have a negative impact on the picturesque view. The Council of South Frontenac did not hold an open forum for us to present our opinion about this application. It was approved by council and we only learned about this recently. We would appreciate it if you could give your recommendations to IESO and ask them to not approve this proposed project. Surely there are other properties which are more conducive to solar projects where there are no home owners living within close proximity. Questions we would have asked at council if permitted to: Do you have plans to build a transformer station? Will acoustic testing be done? Will there be a loud hum when the inverter converts the current back into the grid? The community is very concerned about the impact on our properties. i.e. environmental impact on our land (e.g. leaking of chemicals when shelf life of panels is reached), loud hum emitting from the panels,and financial loss of our properties. Looking forward to hearing from you. Pam Vaughan 613-273-8694
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Mr. Wayne Orr Chief Administrative Officer The Corporation of the Township of South Frontenac Post Office Box 100 Sydenham, ON K0H 2T0
Re: Canada 150 Community Infrastructure Program Project Application #809685 - Renovation of Storrington Centre Dear Mr. Orr: I would like to thank you for your application to the Canada 150 Community Infrastructure Program. The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) has assessed all project applications against the program guidelines http://www.feddevontario.gc.ca/eic/site/723.nsf/eng/02345.html. Through the Canada 150 Community Infrastructure Program application intake process, FedDev Ontario received a high volume of submissions from communities across southern Ontario and, as a result, not all proposed projects could be funded. Funds have now been fully allocated and I regret to inform you that we are unable to accommodate your request. Thank you for your interest in the Canada 150 Community Infrastructure Program. Regards,
Lisa Baum Manager, Canada 150 Community Infrastructure Program Federal Economic Development Agency for Southern Ontario
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(ue,gy6 Friday, January 13, 2017
Department of Biology South Frontenac Township Council P.0, Box 100
Sydenham, Ontario KOH 2T0
Queen"s University Kingston, Ontario Canada K7L 3N6 Phone +1-613-533-6160 Fax +1-613-533-6617
RE: Application for Zoning By-Iaw Amendment, Part Lot 2, Concession XVI Bedford District. Skycroft Campground Dear Members of South Frontenac Council:
I write to clarify and articulate my opinions on the proposed expansion of Skycroft Campground as l fear that my comments at a previous Council meeting were misconstrued as unequivocal support for the development. This is simply not true. My previous comments were meant to address misperceptions of the relationship between Skycroff and QUBS (they Iease Iand from us, they have permission to hike on a portion of our Iands), to indicate that David Hilhorst has been a good neighbour, and to suggest that (perhaps) a compromise on this development might have been achievable. It is clear that a dramatic increase in number of campers and campsites will have significant negative impacts on the quality of Iife for Iocal cottagers and Iandowners and they have clearly and passionately articulated their opposition to this development in person and in writing. They have also indicated (I thought sufficiently strongly) the environmental harm that such development could have on Iocal biodiversity and the environment. However, in my Ietter here I too wish to speak strongly on the risks to the Iocal environment, including the potential negative impacts of increased traffic on Opinicon Road, increased boat traffic on Lake Opinicon, and more generally to the potential negative environmental consequences of such a dramatic increase in number of summer residents.
Lake Opinicon and surrounding areas are biologically unique with more than 30 species of conservation concern on QUBS’ Iandholdings alone and an even greater number regionally (see the Anngt.3t6d ?heqklist of
Oatariq Species at Risk fo4od at (?ueet?’s Uoiversitv (pioloqical Station). South Irontenac TownshiP has a natural heritage jewel the destruction of which would be a great Ioss to the country, province and most importantly the township itself. This uniqueness is reflected, in part, in the recognition by UNESCO of the Frontenac Arch Biosphere Reserve. We do not need to simply speculate on the negative consequences of additional human pressures on local species of conservation concern and the environment as there have been numerous local QUBS-based scientific studies on many species - four of which I highlight here. Lake Opinicon contains significant numbers of northern map turtles although this area also has three other turtle species that are considered of conservation concern (musk turtle, Blanding’s turtle and snapping turtle). Telephone Bay adjacent to Skycroft is an important area for map turtle basking in spring and the shorelines are important breeding habitat. We know a lot about northern map turtles in Lake Opincion because of Iong-term studies by Drs. Garbiel Blouin-Demers (Ottawa) and Gregory Bulte (Carleton)-l was collaborator on one of these publications. Relevant to my comments here is a study that shows that recreational powerboat mortality is both a significant cause of map turtle mortality, and that there is a significant risk of Iocal extinction especially if boat traffic were to increase (see: Bi,ill0 6t 61. 2010. Aqt);5ifir; Qr)n66rv;pfiOn: Mprin6 ;5ind Frq6hw;p$r Er,osvstems 20: 31-38).
The gray rat snake occurs in only two regional populations in all of Canada, with the Iarger of these found in Eastern Ontario where it is considered Threatened by the Committee of Status of Endangered Wildlife in Canada (COSEWIC). Opinicon Rd. represents a significant cause of mortality for this species ?, an assertion that is not simply speculation but is part of a rigorous scientific study centered at QUBS (Row et al. 2007. Bioloqical Conservation. 137: 117-124). A quote from the Abstract of this paper indicates just how devastating increased traffic brought about by this development on Opinicon Road could be to rat snakes. Their population viability analysis study suggests that:
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“Road mortaltty of more than 3 adult females per year increased the extincbon probabihty to >90%.” I can attest personally to the significant mortality of both snakes and turtles (and other fauna too) that already occur along Opinicon Rd. as I travel it regularly during the active seasons of these species. The whip-poor-will (COSEWIC Threatened 2009) is a well known species that is emblematic of our region in summer. The population has declined by 30% in the Iast 10 years alone. Causes of the decline are various but include habitat Ioss and degradation and changes to their insect prey (see QUBS-based study by Philina English and colleagues in Landscape Ecology. First Online 20 0ctober 2016. D?I: 10.1 007/ sl0980-01 6-0454-y). Relevant here is that many whip-poor-wills in summer can be found on the shoulders of Opinicon Rd. and suffer from road mortality. Increased traffic brought about by further development will negatively impact Iocal populations of this iconic species. QUBS is home to one of Canada’s Iargest breeding populations of cerulean warblers, one that has been extensively studied (e.g. ,k)n66 & F(g56r(6(in. :,001 . At,tk 110: 727-735; Bi,i6hl6r r,{ 31. 2000. Jpprnal of l/Vildlif6 M;5in;)q6m6nl 72: 646-653. See also: Bird Ecology & Conservation Ontario ?). The cerulean warbler is considered Endangered by COSEWIC (2010), and globally Vulnerable to extinction by the International Union for the Conservation of Nature (Buehler et al. 2013. Cerulean Warbler (Setophaqa cerulea). The Birds of North America (P. G. Rodewald, Ed.). lthaca: Cornell Lab of Ornitholoqy). Estimates from the North American Breeding Bird Surveys suggest that this species has declined on average 2.6% per year from 1966 to 2015, a loss of some % of the entire global population. That South Frontenac and particularly QUBS is one of the Iast strongholds for this species and the region has been proposed for designation as one of Canada’s Important Bird Areas (IBAs). Increased foot traffic on QUBS Iands will potentially negatively impact this species. Note that the cerulean warbler and the whip-poor-will are simply two of many such breeding bird species of conservation concern in this region including bobolink (COSEWIC Threatened 2010), golden-winged warbler (COSEWIC Threatened 2006), and wood thrush (COSEWIC Threatened 2012). Lake Opinicon itself hosts a Iarge diversity of fish and other aquatic organisms. Much of the Iake is shallow - under 2 m in depth - making it quite susceptible to human disturbance (see our Lake Opinicon 56thymetry maps). Two fishing reserves, Darling’s Bay (founded 1945) and Murphy Bay (founded 1939), exist in Lake Opinicon, and additional boat traffic may negatively impact their effectiveness and integrity. Moreover it is not unreasonable to be concerned about higher Ievels of phosphorus and nitrogen in Lake Opinicon that might accompany human activity that could increase the probability of harmful algal blooms (see ? on blue-green algae by the Ontario Ministry of the Environment and Climate Change). In summary, l am unhappy that it has come to neighbours being pitted against one another. However, to me it is now clear that South Frontenac must act to preserve its unique biological heritage for future generations and decline this application for an additional campground with 175 sites. The Queen’s University Biological Station works diligently to foster good relations with all Iocal community members in both townships where its facilities and Iands are found, sources supplies Iocally when possible, hires Iocal people, and shows preference for Iocal contractors and tradespeople. Our success and attractiveness to researchers and students (and the general pubic) from around the world in Iarge part depends on the integrity of Iocal ecosystems. Sincerely,
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Stephen C. Lougheed Professor, Biology & Environmental Studies, Queen’s University Adjunct Professor, Laurentian University & Beijing Normal University Baillie Family Chair in Conservation Biology Director, Queen’s University Biological Station
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Ministry of Agriculture, Food and Rural Affairs
Ministère de l’Agriculture, de l’Alimentation et des Affaires rurales
Office of the Minister
Bureau du ministre
th 77 Grenville Street, 11 Floor Toronto, Ontario M7A 1B3 Tel: 416-326-3074 Fax: 416-326-3083
77, rue Grenville, 11e étage Toronto (Ontario) M7A 1B3 Tél. : 416 326-3074 Téléc. : 416 326-3083
January 30, 2017
His Worship Ron Vandewal Mayor South Frontenac c/o worr@southfrontenac.net Dear Mayor Vandewal: On behalf of the Ontario government, I am pleased to announce the launch of the renewed community-focused Rural Economic Development (RED) program. Applications are now being accepted for the program and the current intake will conclude on March 31, 2017. As we have heard from our municipal partners, the RED program helps remove barriers to economic development for communities in rural Ontario. This program is designed to help rural communities become better positioned to attract investment, retain and create jobs, and sustain a highly skilled workforce. The renewed RED program is part of a range of initiatives that address infrastructure, health care, education and other issues of importance to rural Ontario residents. The Ontario government supports rural communities by delivering on its commitment to create jobs, make economic growth more inclusive and ensure Ontario’s growing economy delivers real benefits in the lives of workers and families. Applications are welcome from rural communities, Indigenous communities and organizations, regions and not-for-profit organizations. While partnerships are not required, we are encouraging collaborative approaches to create more competitive and diverse rural and regional economies across the province. For more information visit ontario.ca/REDprogram or contact the Agricultural Information Contact Centre (1-877-424-1300). …/2
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
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I look forward to working with you to help strengthen Ontario’s rural economy, create jobs and make everyday life easier for rural Ontarians. Sincerely,
Original signed by
Jeff Leal Minister of Agriculture, Food and Rural Affairs Good Things Grow in Ontario À bonne terre, bons produits
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50 YEARS
Fifty years of conservation in the Rideau Valley January/February 2017
Yep, It’s Time For Flood Prep!
J
anuary and February is the time to think about flood preparation. Municipalities should review their emergency response plans so they are ready for implementation if needed. Property owners should assess their plans for minimizing flood-related damage should flooding occur. First response is up to the individual homeowner. If flooding is beyond the capacity of the homeowner, the municipality may activate their emergency response plan. What to do! If you live in a flood-prone area keep informed! To learn more about flood-vulnerable areas visit www.rvca.ca, where you can find:
• Floodplain mapping that shows the capacity of the river to hold water and where over bank flooding can be expected • Streamflow condition updates • Flood Forecasting and Warning information • An “Opt in” to receive email messages sent directly to you • You can also see flood messages at www.rvca.ca, on Twitter (RideauValleyCA) and on our Facebook page (www.facebook.com/RideauValleyConservationAuthority)
Since you’ve asked . . .
RVCA provides advance notice and information of possible flooding. To do this we rely on fact-based, timely data. Tools RVCA uses are stream gauges, snowpack surveys, precipitation measurement, floodplain mapping, weather forecasts and computer monitoring. Together all provide information to make a reliable flood forecast. Flood messages are issued in three different types:
- Watershed Conditions Statement: these statements provide information on current conditions in the watershed that may set the stage for the possibility of flooding if the right weather conditions develop. This is the “heads up.”
- Flood Watch: these messages are issued when it is perceived that flooding could result from approaching weather systems or warm air causing rapid snowmelt. Be prepared to activate your flood response plan if necessary.
- Flood Warning: these messages are issued when it is perceived that flood conditions will definitely be experienced. Activate your flood response plan now! For more information contact PATRICK at ext. 1210 or patrick.larson@rvca.ca.
Q. Why are the Rideau Canal locks not used to let the water get away? A. The locks on the Rideau Canal would be ice-bound in the spring and it would take too many people and too much equipment to open all of the locks and also operate the dams. But, more importantly, the locks were not designed to accommodate through flows and would be at risk of collapsing.
to minimize flooding as much as possible. Actually, flood control operations start in the fall at the end of the navigation season when the water levels throughout the system are lowered from the reservoir lakes in the upper part of the watershed to the Rideau River in downtown Ottawa. Those low levels are maintained through the winter which gives some extra room for the spring runoff. However, even with the drawdown there is not that much room and, if there is enough water in the spring, flooding will occur.
Q. Why doesn’t RVCA control flooding by adjusting the water levels at dams? A. Parks Canada is the owner and operator of all of the structures on the Rideau except for the last one at Rideau Falls, which is owned and operated by Public Works and Government Services. The operation of all of the structures in the spring is done to get the water through the system as quickly as possible
Q. Why don’t they take more logs out at Rideau Falls and just zoom it all into the Ottawa River? A. There is often strategic operation of some dams in attempts to reduce the impact at some locations but by the time the peak flow occurs, the dams throughout the system are usually all wide open.
Party Like it’s 1966 (to 2016)! On November 30, special guests and dignitaries gathered to celebrate 50 years of conservation at RVCA’s Conservation Centre. Surrounded by municipal representatives, politicians, past and present staff along with friends and partners, the RVCA Board of Directors took the opportunity to remember and acknowledge the many people, projects and partnerships spanning from 1966 to 2016. It was a wonderful night to reminisce and reflect on shared accomplishments and look ahead to the next 50 years of clean abundant water, natural shorelines, rich forests and productive wetlands, diverse habitat and sustainable land use. Contact SOMMER for more at ext. 1214 or sommer.casgrainrobertson@rvca.ca.
RVCA General Manager Sommer Casgrain-Robertson, RVCA Chair Lyle Pederson, Mayor of Ottawa Jim Watson, RVCF Chair Jason Kelly and RVCF Executive Director Dan Cooper celebrate RVCA’s 50th Anniversary.
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50
January/February 2017
YEARS
Fifty years of conservation in the Rideau Valley
Barry Remembered
It’s been a year since we lost our much loved, retired RVCA Foley Mountain Supervisor Barry McQuay. Barry was a fixture at Foley Mountain and RVCA for 31 years. His love and strong connection to Foley Mountain and his magical way of passing on his passion for the natural world still resonates at Foley Mountain. The Friends of Foley Mountain honoured Barry and the Conservation Area with a framed photo of Barry surrounded by the kids he loved teaching. Contact LEAH for more 613-273-3255 or leah.roberts@rvca.ca.
Forest Management Plan
RVCA forestry staff is hard at work completing a Forest Management Plan for new conservation lands near Merrickville in the Middle Rideau Subwatershed. With the completion of the Middle Rideau Subwatershed Report 2015, expert’s say that a minimum of 30 percent forest cover is needed to sustain biodiversity. The Middle Rideau is at 33.76 percent with coverage ranging from almost 50 percent in some areas to a low of around 20 percent in others. Slight decreases are due to man-made conversion of woodland into settlement and agriculture. Although forest cover is generally above the 30 percent, increasing the amount of forest in the Middle Rideau and maintaining and improving current tree stands is important — and the Forest Management Plan will help map out how to do this. For more information call SCOTT at Ext. 1175, scott.danford@rvca.ca.
Cait Maloney, Vice Chair of the Friends of Foley Mountain, Rebecca Whitman, Foley Mountain Supervisor and Peri McQuay pose next to the framed photo of Barry.
Checkin’ Out Chapman Ottawa Councillor Michael Qaqish joined Rideau Valley Conservation Foundation Chair Jason Kelly and Authority staff to check out the trail improvements at Chapman Mills Conservation Area on a very misty, rainy January 12. This hardy gang did not let the rain and mist deter them from enjoying this natural gem within the City. You can enjoy it too — winter, spring, summer or fall! Contact MEGAN for more at ext. 1179 or megan.dunster@rvca.ca. April Stevenson, RVCA Forest Technician hard at work on the Forest Management Plan.
Minor Drought — Still in it!
Despite snow, rain and thaws we’re still in a minor drought. River and streams in the Rideau watershed are fluctuating around the average but for two exceptions. Kemptville Creek has around three times the average flow for this time of the year and the Tay River continues to have below average flows despite the weather. It’s unknown how much groundwater is recharging in the watershed and all together it results in the watershed remaining at “minor” drought status. RVCA continues to monitor conditions and the status will be re-evaluated after the spring freshet. For more, ask PATRICK at ext. 1210, patrick.larson@rvca.ca.
30 Years of Winter Woodlot Conferences Gloucester-South Nepean Ward Councillor Michael Qaqish joined Rideau Valley Conservation Authority General Manager, Sommer CagrainRobertson, RVCA Staffer Megan Dunster and Rideau Valley Conservation Foundation Chair Jason Kelly at Chapman Mills Conservation Area’s newest section of trail that was improved for increased accessibility.
Woodlot conference attendees get to celebrate 30 years of the Winter Woodlot Conference in Kemptville. Being held on Wednesday, February 22, 2017 at the North Grenville Municipal Complex, it will be a journey through time exploring how forest and management have changed over the last 30 years and how things will evolve in the future. To register or learn more, visit www.eomf.on.ca.
Around the Rideau Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 www.rvca.ca Follow us @ twitter.com/RideauValleyCA Like us @ facebook.com
Bell Baker, Barristers and Solicitors — 613-237-3444, Effectively providing quality legal services in Eastern Ontario for over 50 years
Around the Rideau is made possible thanks to our generous sponsors
Ramada Ottawa on the Rideau — 613-288-3500,
www.ramadaottawa.com, Previously The Monterey Hotel
Offers 87 fully renovated rooms with balconies overlooking
the Rideau River. Pet friendly.
Bird Richard, Lawyers for Employers — 613-238-3772, www.lawyersforemployers.ca Representing management in labour and employment law across Ontario
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-04
A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of February 14, 2017 be confirmed.
Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 14th day of February, 2017. Read a first and second time this 14th day of February, 2017. Read a third time and finally passed this 14th day of February 7, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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