Body: Council Type: Minutes Meeting: Regular Date: February 14, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council February, 14, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 3 Present: Mayor Ron Vandewal, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-3-01 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Council meeting of February 14, 2017 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
a)
Deputy Mayor Roberts thanked Council and staff for the expressions of sympathy he received in his recent loss of his father and mother-in-law.
Scheduled Closed Session
a)
Resolution Resolution No. 2017-3-02 Moved by Councillor Sleeth Seconded by Councillor Revill THAT the Council meeting of February 14, 2017 move into closed session to discuss matters about an identifiable individual and property acquisition. Carried
b)
Matters about an Identifiable Individual, to be raised by Councillor Schjerning
c)
Property Acquisition
d)
Resolution Resolution No. 2017-3-03 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting - n/a
Delegations
a)
Resolution
Page 2 of 7 Minutes of Council February, 14, 2017 Resolution No. 2017-3-04 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council suspend the procedural rules limiting delegations to Committee of the Whole meetings and receive delegations at the Council Meeting of February 14, 2017. Carried b)
Mark Segsworth, Public Works Manager, re: Waste Free Ontario Presentation Mr. Segsworth reviewed the framework for the proposed legislation and the Waste-Free Ontario Act noting that the goal is to move towards zero waste in the Province and zero GHG emissions from the waste sector to support a circular economy.
Approval of Minutes
a)
Council Meeting of January 17, 2017 Resolution No. 2017-3-05 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approve the minutes of the January 17, 2017 Council meeting. Carried
b)
Committee of the Whole Meeting of January 24, 2017 Resolution No. 2017-3-06 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approve the minutes of the January 24, 2017 Committee of the Whole meeting. Carried
Business Arising from the Minutes
a)
Notice of Motion - Moratorium on the Accommodation Review Process Resolution No. 2017-3-07 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council endorse the resolution passed by the Town of Greater Napanee requesting that a moratorium be placed on the accommodation review process. Carried
b)
Notice of Motion - South Frontenac Rides - Share the Road Report Resolution No. 2017-3-08 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council endorse the inclusion of active transportation in our transportation and community planning and that the Share the Road Report be referred to the Public Works Department to review the work plan and identify tasks that align with the Township’s strategic directions and identify opportunities to make South Frontenac a more bicycle friendly community,
Page 3 of 7 Minutes of Council February, 14, 2017 AND further that the Share the Road Report be forwarded to the County of Frontenac for their consideration and support. Carried c)
Notice of Motion - Signage Retro-Reflectivity Resolution No. 2017-3-09 Moved by Councillor Sleeth Seconded by Councillor McDougall THAT Council receive the Public Works Department report on Signage RetroReflectivity tabled January 17, 2017, AND THAT Council direct staff to prepare a plan to achieve full legislative compliance with the Minimum Maintenance Standards for Retro-Reflectivity and signage by June 2018; AND THAT Council be prepared to consider the budgetary implications of this expectation as part of the 2018 preliminary budget.
Resolution No. 2017-3-10 Moved by Councillor Sutherland Seconded by Councillor Revill THAT this matter be referred to the Public Services Committee to develop a plan for full compliance and report back in six months. Carried d)
Lindsay Mills, Planner, re: Amendments to Site Plan Control By-law See By-law 2017-03
Reports Requiring Action
a)
Tim Laprade, Arena & Recreation Supervisor, re: Noise and Camping Exemptions Resolution No. 2017-3-11 Moved by Councillor Revill Seconded by Councillor Sutherland THAT subject to a decision of the Frontenac Community Arena Board of Directors to enter into an agreement with the Sea to Sea Cycling to end Poverty initiative organizers; THAT Council exempt the Sea to Sea Cycling to end Poverty initiative taking place on Friday, August 11, 2017 at the Frontenac Community Arena from the Township’s noise bylaw as requested; AND FURTHER that Council provide a one-time exemption to permit camping at the Frontenac Community Arena for the sole use for the group’s tents during the Sea to Sea Cycling to end Poverty initiative as requested. Carried
b)
Lindsay Mills, Planner, re: Calculation of Parkland Dedication Fees required as a condition of Consent/Subdivision Approvals.
Page 4 of 7 Minutes of Council February, 14, 2017 Council provided direction to Mr. Mills on changes to the draft by-law. c)
Mark Segsworth, Public Works Manager, re: Tender No. PW-2017-01 - 2017 Surface Treatment Program Resolution No. 2017-3-12 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approves the bid of Smiths Construction Company for the supply and application of the Township’s Surface Treatment in the amount of $641,155.28 including all applicable taxes. Carried
d)
Mark Segsworth, Public Works Manager, re: Operation and Maintenance of the Sydenham Water System. Resolution No. 2017-3-13 Moved by Councillor Sutherland Seconded by Councillor Revill THAT the Township of South Frontenac enter into a contract with Utilities Kingston to extend the Operation and Maintenance of the Sydenham Water System until December 31, 2021, as per the Terms and Conditions of the Sydenham Water Services Proposal dated November 30, 2016. And that the Mayor and CAO be authorized to sign this contract on behalf of the Township of South Frontenac. Carried
e)
Mark Segsworth, Public Works Manager, re: Household Hazardous Waste Disposal Operations - Contract Extension Resolution No. 2017-3-14 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approve a one year contract extension with Brendar Environmental for the operations of the Household Hazardous Waste Facility to March 31, 2018, as per the terms and conditions as specified in RFP-PW-P012015. Carried
f)
Mark Segsworth, Public Works Manager, re: Extension of Garbage and Recycling Collection Contracts Resolution No. 2017-3-15 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve a three year extension for Garbage and Recycling Collection to Percy Snider and Brian Larmon to August 31, 2020, as per the Terms and Conditions as specified in RFP. Carried
g)
Wayne Orr, Chief Administrative Officer, re: Committee Appointments Staff were provided direction on the appointments Council members have
Page 5 of 7 Minutes of Council February, 14, 2017 agreed to. This will be brought forward to the next Council meeting to be approved by by-law. h)
Angela Maddocks, Executive Assistant, re: February 28, 2017 Committee of the Whole Meeting Resolution No. 2017-3-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council cancel the February 28, 2017 Committee of the Whole meeting as both the Mayor and Deputy Mayor will be at the OGRA Conference. Carried
Committee Meeting Minutes
a)
Verona Community Association meeting of November 9, 2016
b)
Public Services Committee meeting of December 15, 2016
c)
Bedford District Recreation meeting of January 9, 2017
d)
Corporate Services Committee meeting of December 16, 2016 Resolution No. 2017-3-17 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: • Verona Community Association meeting of November 9, 2016 • Public Services Committee meeting of December 15, 2016 • Bedford District Recreation Committee meeting of January 9, 2017. • Corporate Services Committee meeting of December 16, 2016 Carried
By-Laws
a)
By-law 2017-03 - Site Plan Control - Community Facility Resolution No. 2017-3-18 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-03, be given first and second reading. Carried Resolution No. 2017-3-19 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-03, being a by-law to amend By-law 2003-25, to include community facility uses in the list of specific land uses, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Page 6 of 7 Minutes of Council February, 14, 2017 b)
Tender No. PW-2017-02 - 2017 Micro Surfacing Program
c)
Tender No. PW-2017-03 Purchase of One Half Ton Extended Cab 4 X 4 Pickup Truck
d)
Tender No. PW-2017-04 Purchase of One 2017 Model 3/4 Ton Truck with Plow Equipment
e)
Councillor Sutherland - Report from ROMA Conference - January 29-31, 2017
f)
Councillor McDougall - Report from ROMA Conference - January 29-31, 2017
Information Items
a)
Robert Charest, Trail Committee Report - January 2017
b)
Pam Vaughan, re: Wolfe Lake Road Solar Project
c)
Lisa Baum, Manager, Canada 150 Community Infrastructure Program, re: Funding Application
d)
Stephen C. Lougheed, Biology & Environmental Studies, Queen’s University, re: Skycroft Campground
e)
Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, re: Launch of renewed Rural Economic Development (RED) Program.
f)
Around the Rideau - January/February 2017 Newsletter
Notice of Motions
a)
Councillor Sutherland served a notice of motion regarding the Arena Board and FIT projects.
b)
Councillor Sutherland served a notice of motion regarding micro surfacing and surface treatment.
Announcements
a)
Councillor Revill informed Council of the Ontario 150 grant that the Arena has been awarded to assist with equipment replacement.
b)
Councillor Sutherland requested a listing of current subdivisions that are pending approval.
c)
Councillor Sutherland commended Councillor McDougall’s report from the ROMA Conference. He requested that the issue of social media identified in the report be considered by the Corporate Services Committee.
d)
Deputy Mayor Roberts suggested that a flag unique for South Frontenac be designed to commemorate Canada’s 150th. He suggested the township logo with a white background be part of the design. Wayne Orr will provide details on cost and design for consideration.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Page 7 of 7 Minutes of Council February, 14, 2017 18.
Confirmatory By-law
a)
By-law 2017-04 Resolution No. 2017-3-20 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-04, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 14 day of February 2017. Carried Resolution No. 2017-3-21 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2017-04, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 14 day of February, 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-3-22 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of February 14, 2017 be adjourned at 9:00 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
