Council - 14 Jan 2025 - Agenda — North Frontenac News Media

Published January 14, 2025

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Body: Council Type: Agenda Meeting: Regular Date: January 14, 2025 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 33

Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

6:00 PM, Tuesday, January 14, 2025 3910 Battersea Road/Virtual Via Zoom .

Call to Order

Resolution

That the Council meeting of January 14, 2025 be called to order at ___ p.m. 2.

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda and Addendum

Resolution

That the agenda be approved, as presented. 4.

Scheduled Closed Session

Resolution

That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item:

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing Project. b)

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Verona Housing Project.

Resolution

That Council rise from the Committee of the Whole “Closed Meeting” without reporting. 5.

Recess

Deputy Mayor - Oath of Office

Public Meeting

Delegations

Briefings

Approval of Minutes

Resolution

4 - 12

That the minutes of the December 13, 2024 and the December 17, 2024 Council meetings be approved. 11.

Reports Requiring Action

Appointment of Members of Council to Committee of Adjustment

13 - 14

Page 2 of 33

That the following members of Council be appointed to the Committee of Adjustment for a term concluding December 31, 2025:

Bedford District Councillor ________________ ;
Portland District Councillor _________________ ;
Loughborough District Councillor _______________ ; and
Storrington District Councillor __________________. b)

Firesmart Communities Transfer Payment Program

15 - 16

That Council authorize the Mayor and Clerk to sign off on a grant agreement for the Ontario Fire Smart Communities Program. 12.

Advisory Committee Reports or Minutes

Reports Requiring Approval of By-laws

Reports for Information

Committee of the Whole

Tabling of Documents

Documents received from Marissa Grondin dated December 17, 2024 regarding the Rideau Valley Conservation Authority 2025 draft budget.

Communications

Notice of Motions

Rise and Report regarding County Council and External Boards

County Council

Police Services Board

Cataraqui Conservation

Quinte Conservation

Rideau Valley Conservation Authority

Frontenac Community Arena Board

Announcements/Statements by Councillors

Closed Session (if requested)

Resolution

17 - 32

That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - A proposed or pending acquisition or disposition of land by the municipality or local board - Loughborough District
Labour relations or employee negotiations 3.Approval of the November 19, 2024 and December 17, 2024 Committee of the Whole “Closed Meeting” Minutes. b)

Approval of the November 19, 2024 and December 17, 2024 Committee of the Whole “Closed Meeting” Minutes.

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board -A proposed or pending acquisition or disposition of land by the

Page 3 of 33

municipality or local board - Loughborough District d)

Labour relations or employee negotiations

Resolution

That Council rise from the Committee of the Whole “Closed Meeting” without reporting. 22.

Confirmatory By-law

Resolution

That By-law 2025-1, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. That By-law 2025-1, being the confirmatory by-law, be given third reading, signed and sealed. 23.

Adjournment

Resolution

That the Council meeting of January 14, 2025 be adjourned at ___ p.m. South Frontenac is a welcoming and thriving rural community

Page 4 of 33 Minutes of Council December, 13, 2024

Township of South Frontenac Council Meeting Minutes

Meeting #2024-21 Time: 9:00 AM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (withdrew from the meeting at 11:00 a.m. and returned to the meeting at 12:45 p.m.), Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Brad Wright - Director of Development Services, Kyle Bolton - Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Tim Laprade - Recreation and Facilities Manager, Brian Kirk - Manager of Operations and Fleet, Jan Minaker - Manager of Human Resources, Stephanie Kuca -Deputy Treasurer, Ronnie Joslin - Construction Technologist, Amanda Pantrey - Recreation and Events Coordinator

Call to Order

Resolution Resolution No. 2024-21-01 Moved by Councillor Roberts Seconded by Councillor Morey That the Special Council meeting of December 13, 2024 be called to order at 9:00 a.m. Carried

Declaration of pecuniary interest and the general nature thereof

There were none.

Approval of Agenda and Addendum

Resolution Resolution No. 2024-21-02 Moved by Councillor Turcotte Seconded by Councillor Ruttan That the agenda be approved, as presented. Carried

Reports for Information

Departmental Presentations The following staff provided departmental presentations to Council:  Human Resources - Jan Minaker  Communications - Heather Grosney  Treasury - Louise Fragnito  Clerk’s - James Thompson  Fire & Emergency Services - Del Blakney  Development Services - Brad Wright

Page 5 of 33 Minutes of Council December, 13, 2024 

Public Services - Kyle Bolton

Council recessed from 11:17 a.m. to 11:30 a.m. b)

Budget Summary Presentation and Deliberation Louise Fragnito presented the 2025 draft budget. Council recessed from 12:33 p.m. to 12:36 p.m. Resolution No. 2024-21-03 Moved by Councillor Sleeth Seconded by Councillor Leonard That Council direct staff to bring forward the draft 2025 Budget as presented on December 13, 2024 to the December 17, 2024 Council meeting for approval. Carried

Communications

Correspondence received from the Recreation & Leisure Services Advisory Committee regarding 2025 Capital Budget & Long-Term Plan.

Notice of Motions

Confirmatory By-law

Resolution Resolution No. 2024-21-04 Moved by Councillor Pegrum Seconded by Councillor Leonard That By-law 2024-79, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024-21-05 Moved by Councillor Ruttan Seconded by Councillor Morey That By-law 2024-79, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2024-21-06 Moved by Councillor Roberts Seconded by Councillor Sleeth That the Special Council meeting of December 13, 2024 be adjourned at 1:16 p.m. Carried

Ron Vandewal, Mayor

James Thompson, Clerk

Page 2 of 3

Page 6 of 33 Minutes of Council December, 13, 2024 South Frontenac is a welcoming and thriving rural community

Page 3 of 3

Page 7 of 33 Minutes of Council December, 17, 2024

Township of South Frontenac Council Meeting Minutes

Meeting # Time: 6:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey (arrived at 6:40 p.m.), Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Adam Turcotte, Mayor Ron Vandewal Regrets: Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton

Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods
Manager of Planning Services, Jan Minaker, Manager - Human Resources, Tom Fehr
Planner

Call to Order

Resolution Resolution No. 2024-21-01 Moved by Councillor Turcotte Seconded by Councillor Leonard That the Council meeting of December 17, 2024 be called to order at 6:01 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

There were none.

Approval of Agenda and Addendum

Resolution Resolution No. 2024-21-02 Moved by Councillor Roberts Seconded by Councillor Pegrum That the agenda be amended to include Business Item 10. (e), 2025 Budget Approval. Carried Resolution No. 2024-21-03 Moved by Councillor Sleeth Seconded by Councillor Ruttan That the agenda, as amended, be approved. Carried

Scheduled Closed Session

Resolution

Page 8 of 33 Minutes of Council December, 17, 2024 Resolution No. 2024-21-04 Moved by Councillor Sleeth Seconded by Councillor Turcotte That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item:

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - Compensation Carried b)

Resolution Resolution No. 2024-21-05 Moved by Councillor Roberts Seconded by Councillor Leonard That Council rise from the Committee of the Whole “Closed Meeting” and the Clerk report. Carried

Resolution Resolution No. 2024-21-06 Moved by Councillor Turcotte Seconded by Councillor Ruttan That Council authorize and delegate to the Chief Administrative Officer the authority to execute the direction received in closed session. Carried

5 a)

Recess Council recessed from 6:53 p.m. to 7:03 p.m.

Public Meeting

Resolution Resolution No. 2024-21-07 Moved by Councillor Pegrum Seconded by Councillor Leonard That the public meeting regarding PL-ZBA-2024-0127 be called to order. Carried

Notice of Collection The Clerk spoke to the Notice of Collection.

Public Meeting: Zoning By-law Amendment Application PL-ZBA-2024-0127, Rosnak, 102903002094800 and 102903002094802, Bob’s Lake, Bedford District Christine Woods conducted a PowerPoint presentation regarding PL-ZBA2024-0127. Members of Council did not provide comment. The Mayor afforded members of the public with an opportunity to provide comment. Members of the Public did not provide comment.

Page 2 of 6

Page 9 of 33 Minutes of Council December, 17, 2024 d)

Resolution Resolution No. 2024-21-08 Moved by Deputy Mayor Morey Seconded by Councillor Sleeth That the public meeting be closed. Carried

7 a)

8 a)

Delegations There were none. Briefings There were none.

Approval of Minutes

Resolution Resolution No. 2024-21-09 Moved by Councillor Ruttan Seconded by Councillor Turcotte That the minutes of the December 3, 2024 Council meeting be approved. Carried

Reports Requiring Action

Unopened Road Allowance Closure Request RC-24-05 Resolution No. 2024-21-10 Moved by Councillor Leonard Seconded by Councillor Ruttan That Council direct staff to proceed with the process of closing, selling and transferring the portion of Unopened Road Allowance shown as Part 2 and Part 3 of Plan 13R19516; and That Council waive the normal process to consider an Unopened Road Allowance closure application to allow the By-law to be considered on the same agenda as the public meeting. Carried

Summer Program Registration Fees and Model Resolution No. 2024-21-11 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council endorse the Summer Program Fee Schedule outlined in Exhibit A of Report Number 2024-210 in order to advance a public meeting to held in accordance with By-law 2016-73. Carried

Contract Extension - Verona Housing Communal Servicing EA Study Resolution No. 2024-21-12 Moved by Councillor Pegrum Seconded by Councillor Sleeth

Page 3 of 6

Page 10 of 33 Minutes of Council December, 17, 2024 That Council accept the proposal from J. L. Richards & Associates dated October 30th, 2024, for an upset limit of $348,485 plus HST; That Council authorize the execution of a contract extension with J. L. Richards & Associates for the next phases of the Municipal Class Environmental Assessment for water and wastewater solutions for the Verona Housing Project. Carried d)

Request for relief from cash-in-lieu of parkland requirements for consent application PL-BDJ-2024-0032 Resolution No. 2024-21-13 Moved by Councillor Pegrum Seconded by Councillor Turcotte That Council approve the cash-in-lieu of Parkland relief request on consent application PLBDJ-2024-0032. Carried

2025 Budget Approval Resolution No. 2024-21-14 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council approve the 2025 Budget provided under Exhibit A of Report 2024212. Carried

Advisory Committee Reports or Minutes

There were none.

Reports Requiring Approval of By-laws

Zoning By-law Amendment Application PL-ZBA-2024-0127, Rosnak, 102903002094800 and 102903002094802, Bob’s Lake, Bedford District Resolution No. 2024-21-15 Moved by Deputy Mayor Morey Seconded by Councillor Turcotte That By-law 2024-80 to amend the zoning on lands with Assessment Roll Numbers 102903002094800 and 102903002094802, Part of Lot 36, Concession 8 and Part of Lot 36, Concession 9, District of Bedford, Township of South Frontenac be given first and second reading. Carried Resolution No. 2024-21-16 Moved by Councillor Pegrum Seconded by Councillor Leonard That By-law 2024-80 be given third reading, signed and sealed. Carried

Reports for Information

2024 Year to Date Financial Report

Committee of the Whole

Not applicable.

Tabling of Documents

Page 4 of 6

Page 11 of 33 Minutes of Council December, 17, 2024 a)

There were none.

Communications

There were none.

Notice of Motions

There were none.

Rise and Report regarding County Council and External Boards

Cataraqui Conservation Councillor Sleeth provided a brief update regarding the meeting held on December 4, 2024.

Frontenac Community Arena Board Councillor Roberts noted that there are no issues to report regarding the Frontenac Community Arena.

19 a)

Announcements/Statements by Councillors Mayor Vandewal provided an update regarding the recent Regional Mayors meeting. He provided additional updates regarding the Burridge Santa Claus Parade and a transit pilot project.

Councillor Ruttan provided an updated regarding an awards presentation at the “Youth Imagine the Future” event.

Councillor Sleeth provided an update regarding the breakfast with Santa event at the Storrington Lion’s Club Hall.

Closed Session (if requested)

Not applicable.

Confirmatory By-law

Resolution Resolution No. 2024-21-17 Moved by Councillor Ruttan Seconded by Councillor Sleeth That By-law 2024-81, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024-21-18 Moved by Councillor Pegrum Seconded by Deputy Mayor Morey That By-law 2024-81, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution

Page 5 of 6

Page 12 of 33 Minutes of Council December, 17, 2024 Resolution No. 2024-21-19 Moved by Councillor Leonard Seconded by Councillor Ruttan That the Council meeting of December 17, 2024 be adjourned at 7:37 p.m. Carried

Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community

Page 6 of 6

Page 13 of 33

To:

Council

From:

Office of the Clerk

Date of Meeting:

January 14, 2025

Subject:

Appointment of Members of Council to Committee of Adjustment

Report Number:

2025-004

Summary The purpose of the report is to provide Council with required background information regarding the appointment of members of Council to the Committee of Adjustment for 2025. Recommendation That the following members of Council be appointed to the Committee of Adjustment for a term concluding December 31, 2025: 1.

Bedford District Councillor ________________ ;

Portland District Councillor _________________ ;

Loughborough District Councillor _______________ ; and

Storrington District Councillor __________________ .

Background In accordance with Committee By-law 2023-04, Council is required to appoint four members of Council to the Committee of Adjustment annually. Discussion/Analysis Detailed information regarding the operation and mandate of committees and boards can be found in the Committee By-law 2023-04. A high-level summary of the mandate of the boards and committees requiring appointment of members of Council is as follows: Committee of Adjustment: The Committee of Adjustment is a quasi-judicial body. As legislated by the Planning Act, the Committee of Adjustment shall hold public hearings and to make decisions on applications for: • Minor variances • Enlargements or extensions of legal non-conforming uses • Consents (severances) www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report - Appointment of Members of Council to Committee of Adjustment

Page 14 of 33

Remuneration is paid based on By-law 2007-15, “A By-Law to Provide for the Remuneration for Members of Council”. Council remuneration was reviewed and updated under resolution 2018-18-06 and 2019-18-17. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. • •

Priority: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation None. Attachments None. Approvals Prepared By: Heather Woodland, Deputy Clerk Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 15 of 33

To:

Council

From:

Office of the Chief Administrative Officer

Date of Meeting:

January 14, 2025

Subject:

Firesmart Communities Transfer Payment Program

Report Number:

2025-002

Summary The report seeks Council approval to move forward with a grant agreement for the Ontario Fire Smart Communities Transfer Program. Recommendation That Council authorize the Mayor and Clerk to sign off on a grant agreement for the Ontario Fire Smart Communities Program. Background In the fall of 2024, the Township applied for a grant for the Ontario FireSmart Communities Transfer Payment program. Due to a short turnaround window of just under two weeks and not in line with Council meetings, staff submitted the application with the understanding that if successful, it would be brought forward for Council approval. The Ministry of Natural Resources and Forestry (MNRF) issued an opportunity to support municipalities with the FireSmart Community initiative. The priorities of the grant are to support the development of a community Wildland Fire Protection Plan that includes a wildland fire hazard risk assessment and fire mitigation strategy. It also supports the development of forest hazard maps for wildland fire hazards. The maximum allowance per municipality is $15,000 over a 2-year period. Discussion/Analysis On December 12th, 2024, the Township received notification that it was successful in its application for the full $15,000 to support the development of community wildland fire protection plan that includes a hazard identification and risk assessment as well as hazard mapping.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-002

Page 16 of 33

Financial Implications The funding amount of $15,000 does not require any further financial commitment from the Township and will provide for the completion of the deliverables of the grant. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. •

Pillars: Choose an item.

Climate Considerations ☐ Not applicable to this report. ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation N/A Attachments None Approvals Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 17 of 33 From: To: Cc: Subject: Date: Attachments:

Marissa Grondin James Thompson Arundhati Mohile; Adam Turcotte RVCA 2025 Draft Budget, Municipal Levy and Work Plan for Municipal Consultation December 17, 2024 9:12:54 AM image001.png image002.png image003.jpg image004.jpg image005.jpg 241217_lt_SouthFrontenac_DraftBudget.pdf 2025_RVCA_DraftBudget.pdf

Sent on behalf of Sommer Casgrain-Robertson

Dear Mr. Thompson, Please find enclosed, RVCA’s Draft Budget, Municipal Levy and Work Plan for 2025 for municipal consultation. The Draft Budget and Levy are attached while our work plan can be found on our website at the following link: 2025 RVCA Work Plan If you would like to receive a hard copy of this package or if you have any questions, please do not hesitate to contact me. Our Board will be voting on this budget and municipal levy at their February 27, 2025 meeting so we welcome any feedback you may have before February 13, 2025. On behalf of our Board and Staff, we wish everyone at your municipality a very happy holiday season and we thank you for your ongoing support and partnership, which we value and appreciate! Sommer Sommer Casgrain-Robertson General Manager/Secretary Treasurer sommer.casgrain-robertson@rvca.ca ext. 1214

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A close up of a message

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Page 18 of 33

Page 19 of 33

2025 Draft Budget

Dated: November 28, 2024

Page 20 of 33

Table Of Contents

Draft Operating Budget …………………………………………………………………… 1
Draft Capital Budget …………………………………………………………………………………….. 3
Revenue Breakdown: Draft Operating Budget ……………………………………………….. 5
Revenue Breakdown: Draft Capital Budget …………………………………………………… 6
Revenue Breakdown: Provincial Categories….……………………………………………….. 7
Municipal Levy Apportionment……………………………………………………………………….. 9

Page 21 of 33 RIDEAU VALLEY CONSERVATION AUTHORITY Draft 2025 Operating Budget - Statement of Operation

2025 Budget

2024 Budget

REVENUE Watershed Sciences and Engineering Services Program Management Watershed Reporting Drinking Water Source Protection Surface Water Quality Monitoring Hydrometric Monitoring and Forecasting Natural Hazard Studies Groundwater Monitoring Aquatic and Terrestrial Habitat Monitoring Water and Erosion Control Infrastructure Operations Engineering Projects

12,548,033 3,957,856 176,355 171,807 277,227 500,146 454,481 790,204 214,156 392,411 863,905 117,164

11,580,419 3,464,612 68,423 164,566 233,323 487,730 460,633 346,172 222,168 397,456 1,034,141 50,000

Planning Advisory and Regulatory Services Program Management Site Specific Plan Review Non-Site Specific Plan Review S. 28 Conservation Authorities Act S. 28 Conservation Authorities Act - Program Dev Part 4 Clean Water Act Part 8 Ontario Building Code Septic Re-Inspection

3,157,208 179,969 739,597 198,182 863,251 19,609 35,340 1,001,595 119,665

2,812,852 146,856 736,904 197,945 848,335 18,783 47,173 714,013 102,843

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

1,670,811 92,843 702,093 503,077 270,798 102,000

1,856,701 175,626 853,390 491,147 263,140 73,398

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

1,803,699 91,923 15,000 961,129 387,636 316,011 32,000

1,630,657 83,510 15,000 913,413 295,780 290,954 32,000

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management

1,947,460 378,631 610,706 290,593 108,813 400,946 157,771

1,815,597 346,407 591,315 312,859 105,911 301,334 157,771

11,000 11,000

Internal Recoveries Internal Recoveries

Page 22 of 33

EXPENSES Watershed Sciences and Engineering Services Program Management Watershed Reporting Drinking Water Source Protection Surface Water Quality Monitoring Hydrometric Monitoring and Forecasting Natural Hazard Studies Groundwater Monitoring Aquatic and Terrestrial Habitat Monitoring Water and Erosion Control Infrastructure Operations Engineering Projects

12,548,033 3,957,856 176,355 171,807 277,227 500,146 454,481 790,204 214,156 392,411 863,905 117,164

11,580,419 3,464,613 68,423 164,566 233,323 487,730 460,633 346,172 222,168 397,456 1,034,141 50,000

3,157,208 179,969 739,597 198,182 863,251 19,609 35,340 1,001,595 119,665

2,812,852 146,856 736,904 197,945 848,335 18,783 47,173 714,013 102,843

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

1,670,811 92,843 702,093 503,077 270,798 102,000

1,856,699 175,626 853,390 491,145 263,140 73,398

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

1,803,699 91,923 15,000 961,129 387,636 316,011 32,000

1,630,658 83,511 15,000 913,413 295,780 290,954 32,000

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management

1,947,460 378,631 610,706 290,593 108,813 400,946 157,771

1,815,596 346,407 591,315 312,859 105,911 301,334 157,771

11,000 11,000 0

0 (0) 0

Internal Recoveries Common Cost Vehicles and Equipment ANNUAL SURPLUS (DEFICIT) 2

Page 23 of 33 RIDEAU VALLEY CONSERVATION AUTHORITY Draft 2025 Capital Budget - Statement of Capital 2025 Budget

2024 Budget

914,204 89,500 33,000 25,000 31,500

994,185 122,188 60,688 61,500

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

69,000 69,000

68,000 18,000 50,000

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management

545,704 8,000 537,704

530,704 8,000 522,704

Internal Recoveries Internal Recoveries

210,000 210,000

273,293 273,293

Page 24 of 33 EXPENSES Watershed Sciences and Engineering Services Program Management Watershed Reporting Drinking Water Source Protection Surface Water Quality Monitoring Hydrometric Monitoring and Forecasting Natural Hazard Studies Groundwater Monitoring Aquatic and Terrestrial Habitat Monitoring Water and Erosion Control Infrastructure Operations Engineering Projects

914,204 89,500 33,000 25,000 31,500

994,185 122,188 60,688 61,500

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

69,000 69,000

68,000 18,000 50,000

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management

545,704 8,000 537,704

530,704 8,000 522,704

Internal Recoveries Common Cost Vehicles and Equipment

210,000 210,000

273,293 31,500 241,793

ANNUAL SURPLUS (DEFICIT)

RIDEAU VALLEY CONSERVATION AUTHORITY Revenue Breakdown: Draft 2025 Operating Budget Department

Municipal Levy

Special Levy

Province

Foundation

2025

2024

2025

2024

2025

2024

Watershed Sciences and Engineering Services Program Management Watershed Reporting Drinking Water Source Protection Surface Water Quality Monitoring Hydrometric Monitoring and Forecasting Natural Hazard Studies Groundwater Monitoring Aquatic and Terrestrial Habitat Monitoring Water and Erosion Control Infrastructure Operations Engineering Projects

1,864,727 165,211 171,807 336,689 328,570 199,951 214,156 380,411 67,932

1,858,452 57,279 164,566 324,273 314,722 312,919 222,168 397,456 65,069

891,075 163,457 727,618

1,064,174 163,457 900,717

388,090 11,144 277,227 13,111 18,253 68,355

344,186 11,144 233,323 13,111 18,253 68,355

1,379,155 179,969 359,566 183,760 636,251 19,609

1,244,401 146,856 336,904 183,523 558,335 18,783

14,422 14,422

725,311 92,843 132,093 283,077 217,298

781,439 175,626 126,526 271,147 208,140

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

1,287,154 91,923 828,595 366,636

1,110,909 83,510 750,619 276,780

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management

1,711,685 378,631 483,236 281,681 108,813 301,553 157,771

1,687,152 346,407 462,870 312,859 105,911 301,334 157,771

6,968,031

6,682,353

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

Internal Recoveries Common Cost Vehicles and Equipment Total

2024

Total Revenue

Total Expenses

2025

2024

2025

2024

2025

2024

813,964 112,800 572,000 12,000 117,164

197,800 132,800 15,000 50,000

3,957,856 176,355 171,807 277,227 500,146 454,481 790,204 214,156 392,411 863,905 117,164

3,464,612 68,423 164,566 233,323 487,730 460,633 346,172 222,168 397,456 1,034,141 50,000

3,957,856 176,355 171,807 277,227 500,146 454,481 790,204 214,156 392,411 863,905 117,164

3,464,613 68,423 164,566 233,323 487,730 460,633 346,172 222,168 397,456 1,034,141 50,000

1,763,631 380,031 227,000 35,340 1,001,595 119,665

1,554,029 400,000 290,000 47,173 714,013 102,843

3,157,208 179,969 739,597 198,182 863,251 19,609 35,340 1,001,595 119,665

2,812,852 146,856 736,904 197,945 848,335 18,783 47,173 714,013 102,843

3,157,208 179,969 739,597 198,182 863,251 19,609 35,340 1,001,595 119,665

2,812,852 146,856 736,904 197,945 848,335 18,783 47,173 714,013 102,843

143,500 120,000 23,500

145,000 120,000 25,000

802,000 450,000 220,000 30,000 102,000

930,262 606,864 220,000 30,000 73,398

1,670,811 92,843 702,093 503,077 270,798 102,000

1,856,701 175,626 853,390 491,147 263,140 73,398

1,670,811 92,843 702,093 503,077 270,798 102,000

1,856,699 175,626 853,390 491,145 263,140 73,398

84,011 15,000 8,000 61,011

36,000 15,000 8,000 13,000

432,534 132,534 13,000 255,000 32,000

483,748 162,794 11,000 277,954 32,000

1,803,699 91,923 15,000 961,129 387,636 316,011 32,000

1,630,657 83,510 15,000 913,413 295,780 290,954 32,000

1,803,699 91,923 15,000 961,129 387,636 316,011 32,000

1,630,658 83,511 15,000 913,413 295,780 290,954 32,000

235,775 127,470 8,912 99,393

128,445 128,445

1,947,460 378,631 610,706 290,593 108,813 400,946 157,771

1,815,597 346,407 591,315 312,859 105,911 301,334 157,771

1,947,460 378,631 610,706 290,593 108,813 400,946 157,771

1,815,596 346,407 591,315 312,859 105,911 301,334 157,771

11,000 11,000

11,000 11,000 0

0 (0) 0

891,075

1,064,174

402,512

358,608

227,511

181,000

4,058,904

3,294,284

12,548,033

11,580,419

12,548,033

11,580,419

Page 25 of 33

2025

Other Revenue

RIDEAU VALLEY CONSERVATION AUTHORITY Revenue Breakdown: Draft 2025 Capital Budget Department

Municipal Levy 2025

Special Levy

2024

2025

Province

2024

Year

Foundation Year

2025

Other Revenue

2024

2025

Total Revenue

2024

2025

Total Expenses

2024

2025

2024

47,298 22,298 25,000

18,688 18,688

31,500 31,500

10,702 10,702

72,000 42,000 30,000

89,500 33,000 25,000 31,500

122,188 60,688 61,500

89,500 33,000 25,000 31,500

122,188 60,688 61,500

Stewardship Services Program Management Tree Planting Rural Clean Water Program Shoreline Naturalization Ontario Rural Wastewater Centre

Conservation Land Management Services Program Management Land Acquisition Conservation Areas Conservation Lands Outdoor Education Lease and Management Agreements

69,000 69,000

68,000 18,000 50,000

69,000 69,000

68,000 18,000 50,000

69,000 69,000

68,000 18,000 50,000

280,704 8,000 272,704

265,000 265,000

250,000 250,000

545,704 8,000 537,704

530,704 8,000 522,704

545,704 8,000 537,704

530,704 8,000 522,704

6,793 6,793

210,000 210,000

266,500 31,500 235,000

210,000 210,000

273,293 31,500 241,793

210,000 210,000

273,293 31,500 241,793

328,002

306,185

31,500

554,702

656,500

914,204

994,185

914,204

994,185

Corporate Services Management and Members Finance and Human Resources Communications and Outreach Fundraising and Partnerships GIS and Information Management Headquarter Lease and Management Internal Recoveries Common Cost Vehicles and Equipment Total

Page 26 of 33

2024-11-08, 9:43 AM

Page 27 of 33

Revenue Breakdown: Provincial Categories The Conservation Authorities Act now requires conservation authorities to classify their programs and services into the following four categories: •

Category 1: Mandatory Programs and Services – These are programs undertaken by all conservation authorities and are usually supported by municipal levy along with other sources of revenue. They include programs and services related to natural hazards, conservation land management, drinking water source protection and provincial groundwater and surface water monitoring.

•

Category 2: Municipal Programs and Services – These are programs provided at the request of a municipality and are usually funded through fees or by individual municipalities through an agreement or special levy.

•

Category 3: Other Programs and Services – These are other programs that a conservation authority may deliver to further the conservation, restoration, development and management of natural resources in its watershed. They are often funded through a variety of revenue sources, but any use of municipal levy now requires a written agreement with municipalities. All municipalities in the Rideau watershed have approved the use of up to 20% of the municipal levy to support category 3 programs.

•

General Costs – These are general operating expenses or capital costs that do not relate to a specific program or service. They are generally supported by municipal levy. These costs are noted as “Cat.4” on the previous two pages. 2025 Draft Operating Budget: $12,548,033 Revenue Source

Fees & Charges Donations & Grants Agreements Self-Generated Reserve Funds Other Special Levy1

Category 1 Category 2 Category 3 Programs Programs Programs $ 738,065 $1,526,600 $ 699,000 $ 23,000 $ 204,511 $ 790,312 $ 14,500 $ 446,164 $

Municipal Levy Total:

727,618 $

$3,931,866 $6,671,525

$ 750 $ 99,393 $ 127,470

163,457

$1,690,057

$1,324,481 $2,227,992

This expense includes the interest payment for the debenture on the office building

General Costs $ 19,162

$1,711,685 $1,958,460

Page 28 of 33

2025 Draft Capital Budget: $914,204 Revenue Source Fees & Charges Donations & Grants Agreements Self-Generated Reserve Funds Other 1

Special Levy

Municipal Levy

Category 1 Programs

79,702

31,500

$ Total: $

47,298 158,500

Category 2 Programs

Category 3 Programs

General Costs

475,000

280,704 755,704

1 Special Levy has the meaning of “benefit-based appointment method” which is used to apportion the

cost of programs and services that only benefit certain municipalities 2 General Levy has the meaning of “MCVA appointment method” which is used to apportion the cost of +

programs and services that benefit all municipalities in the watershed This expense includes the principal repayment for the debenture on the office building

Special Levy Summary: Based on this draft budget, the City of Ottawa would receive five special levies to support programs and services that solely benefit their municipality: Operating Expenses • $40,000 – Operation of Water Control Structures in Ottawa • $672,618 – Rideau River Ice Management in Ottawa • $163,457 – Enhanced Water Quality Monitoring in Ottawa Capital Costs • $10,000 – Capital Reserve for Water Control Structures in Ottawa • $21,500 – Capital Reserve for Britannia Village Flood Control Project Municipal Levy Summary: Based on this draft budget, a total of $7,296,033 would be apportioned to member municipalities based on modified current value assessment data provided by the province. This apportionment is shown on the following page and includes: • •

$6,968,031 for operating expenses $328,002 for capital costs

It should be noted that only $1,324,481 of this levy would support Category 3 programs which is 19.96% of the levy. This complies with new cost-apportionment agreements approved by municipalities which now cap this contribution at 20%.

Rideau Valley Conservation Authority - 2025 Proposed Municipal Levy Apportionment

RVCA Member Municipality

Population in Watershed

Current Value Assessment (modified) in Watershed For For Difference 2024 2025

Levy Portion Based on CVA (modified) For For Difference 2024 2025

Municipal Levy

Percentage in Watershed

Population

Athens*

2,359

94 $

13,473,229

13,548,421

75,193

0.0115

0.0113

-0.0001 $

1,900

2,000

100

North Dundas*

9,225

92 $

18,637,372

18,615,436

(21,936)

0.0159

0.0156

-0.0003 $

1,900

2,000

100

Clarence-Rockland

22,143

664 $

106,657,710

109,169,745

2,512,035

0.0908

0.0912

0.0004 $

6,345

6,655

311

Westport

100

548

548 $

127,713,404

131,681,868

3,968,464

0.1087

0.1101

0.0013 $

7,597

8,028

431

Augusta

6,019

1,144 $

166,388,989

169,387,214

2,998,225

0.1417

0.1416

-0.0001 $

9,898

10,326

429

Central Frontenac

3,678

809 $

220,938,674

224,230,835

3,292,161

0.1881

0.1874

-0.0007 $

13,143

13,670

527

Merrickville-Wolford

100

2,579

2,579 $

431,950,979

446,005,202

14,054,223

0.3678

0.3728

0.0050 $

25,695

27,189

1,495

Montague

100

3,077

3,077 $

448,713,799

458,859,844

10,146,045

0.3820

0.3835

0.0015 $

26,692

27,973

1,281

South Frontenac

15,393

2,001 $

463,712,161

469,044,298

5,332,137

0.3948

0.3920

-0.0028 $

27,584

28,594

1,010

Elizabethtown - Kitley

7,688

4,690 $

737,355,274

745,775,618

8,420,344

0.6278

0.6233

-0.0045 $

43,861

45,464

1,602

Beckwith

7,158

4,581 $

918,981,599

945,822,850

26,841,251

0.7824

0.7905

0.0081 $

54,665

57,659

2,994

Drummond/North Elmsley

6,586

4,610 $

848,637,306

861,443,855

12,806,549

0.7225

0.7200

-0.0026 $

50,481

52,515

2,034

Tay Valley

4,887

3,177 $

863,472,631

874,304,495

10,831,864

0.7352

0.7307

-0.0044 $

51,364

53,299

1,936

Smiths Falls

100

6,264

6,264 $

1,074,804,601

1,124,788,035

49,983,435

0.9151

0.9401

0.0250 $

63,935

68,569

4,634

Perth

100

4,459

4,459 $

1,018,832,048

1,022,078,748

3,246,700

0.8674

0.8542

-0.0132 $

60,605

62,308

1,703

Rideau Lakes

8,737

4,456 $

1,263,392,536

1,283,420,831

20,028,295

1.0757

1.0727

-0.0030 $

75,153

78,240

3,087

North Grenville

14,618

9,794 $

1,994,123,658

2,081,192,828

87,069,170

1.6978

1.7394

0.0416 $

118,620

126,873

8,253

Ottawa

795,792

366,064 $ 106,734,718,086

$ 108,669,311,727

$ 1,934,593,641

90.8748 90.8237

-0.0511 $ 6,349,100

$ 6,624,671

275,571

TOTALS:

921,210

419,103 $ 117,452,504,054

$ 119,648,681,849

$ 2,196,177,795

100.00

0.00 $ 6,988,536

$ 7,296,032

307,496

100.00

For 2024

For 2025

Levy Increase

*Athens and North Dundas are charged our minimum levy amount which is $2,000 for 2025.

4.4%

Page 29 of 33

Difference

Page 30 of 33

December 17, 2024 Township of South Frontenac James Thompson, Clerk PO Box 100, 4432 George St. Sydenham, ON K0H 2T0

Re:

RVCA Draft 2025 Budget for Municipal Consultation

Dear Mr. Thompson, It has been another exciting year filled with accomplishments, opportunities and challenges and the Rideau Valley Conservation Authority (RVCA) is grateful to the many partners who make our work possible, particularly our member municipalities. The ongoing support of Councils and the work of municipal staff has enabled us to adapt to legislative changes and changing watershed needs while maintaining service levels for residents and municipal partners. We look forward to providing you with our 2024 Annual Report in the spring where we will highlight the important work we were able to accomplish in partnership with you this year. In the meantime, we have attached our draft work plan and budget for 2025 for your review, which lays out our priorities for the year ahead. As always, RVCA’s budget is designed to continue improving client service and program delivery, while addressing the evolving needs of our municipalities and the watershed. With inflation continuing to impact all levels of government and taxpayers, we also want to support municipalities in their efforts to maintain modest tax increases by continuing to find ways to reduce our costs and maximize other revenue like grants, fundraising, program revenue and user fees. Budget Process Each fall, the RVCA’s Board of Directors oversees the preparation of a draft budget for the coming year and circulates it to member municipalities for review and comment. Any comments received from municipalities are considered by the Board before approving a budget. The draft budget for 2025 (operations and capital) as well as the municipal levy apportionment sheet is attached for your review. Accompanying the budget is also RVCA’s work plan for 2025. The RVCA Board of Directors, comprised of representatives from our member municipalities, will vote on the budget and its associated municipal levy at their meeting on February 27, 2025. At this meeting, the Board will consider any comments received from municipalities.

Page 31 of 33

To facilitate this process: • We request any comments from your municipality by February 13, 2025 • We are also available to present to your council about our budget and work plan Budget Overview The attached 2025 Annual Work Plan document provides a summary of our draft budget and gives an overview of the programs, services and priorities that it will support. The attached 2025 Draft Budget then includes the following components: • Draft Operations and Capital Budgets • Revenue Breakdowns by program to provide additional information • Revenue Breakdown by Provincial Categories to comply with new regulatory budget requirements. • Draft Municipal Levy Apportionment which shows the apportionment of our municipal levy across all member municipalities. The RVCA has kept its municipal levy increase for 2025 at a 2.9% tax increase plus assessment growth which was 1.5% in our watershed. We know there is ongoing financial pressure on municipalities, so we wanted to respect local budget direction from municipalities while still maintaining program and service levels for municipalities and residents. Apportioning the Municipal Levy The municipal levy is divided amongst all municipalities in the Rideau watershed based on modified Current Value Assessment data received from the Ministry of Natural Resources and Forestry, a process that is prescribed under the Conservation Authorities Act. This means the more assessment value a municipality has in the watershed in comparison to other municipalities, the more levy they pay. Based on assessment value, the City of Ottawa pays nearly 91 percent of RVCA’s levy leaving our other 17 municipalities to cover the remaining 9 percent. Attached is a levy apportionment sheet which identifies each municipality’s levy. • The Township of South Frontenac’s proposed municipal levy for 2025 is $28,594.00 Special Levies In addition to the municipal levy, special levies are applied to certain municipalities for projects that only benefit their municipality. This year, there are five special levies applied to the City of Ottawa: Operations • Rideau River Ice Management $672,618 • Water Quality Monitoring (augmented monitoring within the City) $163,457 • Routine operation and maintenance of flood & erosion control structures $40,000

Page 32 of 33

Capital • Ottawa Infrastructure Reserve (to repair water control structures) • Britannia Village Flood Control Project Infrastructure Reserve

$10,000 $21,500

Municipal Input We hope you find the attached information regarding RVCA’s draft budget, municipal levy apportionment and work plan helpful and clear as it is designed to provide municipalities with a transparent understanding of the programs we deliver on your behalf and how they are funded. Municipalities also play a key role in the preparation of our budget as our Board is composed of municipal appointees, nearly all of whom sit on council. This ensures all municipalities are represented around the decision-making table. You are also welcome to attend our February 27, 2025 meeting when the budget and municipal levy will be considered for approval. This meeting will be held at 6:30 pm at the Rideau Valley Conservation Authority located at 3889 Rideau Valley Drive, just north of Manotick. You are also welcome to join virtually, login instructions can be obtained by contacting Marissa Grondin at marissa.grondin@rvca.ca or 1-800-267-3504 ext 1177 in advance of the meeting. Thank you for your ongoing support and for the close working relationship we have with your municipality. If you have any questions about our draft budget or work plan, please do not hesitate to contact me or your municipal representative on our Board of Directors. Happy holidays,

Sommer Casgrain-Robertson General Manager / Secretary-Treasurer Enclosed:

RVCA 2025 Annual Work Plan
RVCA 2025 Draft Budget and Levy Apportionment Sheet

Page 33 of 33 Township of South Frontenac By-Law Number 2025-1 Page 1 of 1 By-Law Number 2025-1 A By-Law to Confirm generally all actions and proceedings of the Council meeting of the corporation of the Township of South Frontenac on January 14, 2025 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and; Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; Therefore, be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 14, 2025, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held January 14, 2025, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on January 14, 2025, except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this bylaw.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, January 14, 2025 Given Third Reading and Passed: Tuesday, January 14, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

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