Body: Council Type: Agenda Meeting: Regular Date: July 15, 2025 Collection: Council Agendas Municipality: South Frontenac

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Township of South Frontenac Council Meeting Agenda

TIME: DATE: PLACE:

7:00 PM, Tuesday, July 15, 2025 3910 Battersea Road/Virtual Via Zoom .

Meeting to Order

a)

Resolution

That the Council meeting of July 15, 2025 be called to order at ___ p.m. 2.

Roll Call

Approval of Agenda (and Addendum)

a)

Resolution

That the agenda be approved, as presented. 4.

Disclosure of Pecuniary Interest

Committee of the Whole “Closed Session”

Recess (If Required)

Ceremonial Presentations

Public Meeting

a)

Resolution

b)

Notice of Collection

c)

Zoning By-law Amendment Application PL-ZBA-2025-0068, 1809505 Ontario Limited (Campbell), 3810 Perth Road, Storrington District

d)

Resolution

Delegations

Briefings

a)

Representatives from the Frontenac Arch Biosphere Network will be present to speak to Council regarding the FABN Conservation Project.

Reports from Administration

a)

Zoning By-law Amendment Application PL-ZBA-2025-0044, Roman Catholic Episcopal (Fotenn), 3977 Sydenham Road

5 6 - 19

20 - 39

40 - 47

That the Zoning By-law Amendment Application (File Number PL-ZBA-2025-0044) submitted by Roman Catholic Episcopal Corporation of the Diocese of Kingston in Canada (Fotenn Planning + Design), regarding 3977 Sydenham Road, be approved; That By-law 2025-47, attached to Report Number 2025-103, as Exhibit A, being a Bylaw to amend the zoning on lands known as 3977 Sydenham Road, Part of Lot 6,

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Concession 2, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-47 be presented to Council for third reading. b)

Zoning By-law Amendment Application PL-ZBA-2025-0068, 1809505 Ontario Limited (Campbell), 3810 Perth Road, Storrington District

48 - 53

That the Zoning By-law Amendment Application (File Number PL-ZBA-2025-0068) submitted by 1809505 Ontario Limited (Jody Campbell), regarding 3810 Perth Road, be approved; That By-law 2025-48, attached to Report Number 2025-102, as Exhibit A, being a Bylaw to amend the zoning on a portion of lands known as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington, Township of South Frontenac, be given first and second reading; and That By-law 2025-48 be presented to Council for third reading. c)

CMHC Affordable Housing Innovation Fund – Grant Application

54 - 55

That Council endorse the CMHC Affordable Housing Innovation Fund Application in the amount of $3.15 million to support the innovative and collaborative approach in servicing the Verona Housing Project; and That Council authorize the Mayor and Clerk to execute all corresponding agreements with CMHC should the grant application be successful. d)

FMSC Shareholder Agreement

56 - 71

That Council receive the Frontenac Municipal Service Corporation (FMSC) Shareholder Agreement attached to report 2025-106 under Appendix A; and That the Mayor and Clerk be authorized to sign the Shareholder Agreement on behalf of the Township. e)

Options regarding public member vacancy – Committee of Adjustment

72 - 75

That Council support Option 1 presented in Report 2025-099 and that notwithstanding Schedule D of the Committee By-law (By-law-2023-04, As Amended), that Council take no action with respect to the vacant Committee of Adjustment public member position; and That the vacant public member position remain unoccupied for the remainder of the term of Council. f)

Appointment of Deputy Treasurer

76 - 78

That By-law 2025-49, attached to Report Number 2025-105, as Exhibit A, being a Bylaw to appoint Melia Edgar as Deputy Treasurer for the Township of South Frontenac, be given first and second reading; and That By-law 2025-49 be presented to Council for third reading. g)

Community Grants

79 - 85

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That Council approve fifteen (15) Community Grant applications as noted in Exhibit A of Report 2025-101 totalling $44,109.88. h)

MHIP Health and Safety Water Stream - Grant Application

86 - 89

That Council endorse the Rehabilitation of the Sydenham Water Tower project as the priority for infrastructure funding under the Municipal Housing Infrastructure Program – Health and Safety Water Stream at a total project cost of $305,500; and That Council authorize the Mayor and Clerk to execute all corresponding transfer payment agreements with the province should the grant application be successful. 12.

Reports from Advisory Committees

Information Reports

a)

Award of Tender # PS-2025-05 Eagle Creek Bridge Replacement

Committee of the Whole

Communications

Tabling of Documents

New Business

a)

Open Farms Proclamation

90 - 93

Whereas the Township of South Frontenac recognizes the importance of agriculture in the region; and Whereas the Township of South Frontenac believes a strong agricultural economy is essential for enduring communities, for the health of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; and Whereas the Township of South Frontenac has a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the Township of South Frontenac is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby declares September 5, 6 and 7, 2025, as Open Farms in the Township, and reminds individuals of the importance of this celebration which supports local agriculture and food businesses in our communities; And Further That the Township encourages all residents to support local farms and food businesses by participating. 18.

Notice of Motion

Approval of Minutes

a)

Resolution

That the minutes of the June 10, 2025 Council meeting and the June 25, 2025 Emergency Council meeting be approved.

94 104

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Approval of By-laws

a)

Resolution

That By-laws Numbers (1) through (3) be given third reading.

b)

Summary of By-laws:

1. By-law 2025-47 - A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) and Community Facility (CF) to Urban Residential – First Density (UR1) and to rezone land from Urban Residential – First Density (UR1) to Community Facility (CF) on lands described as 3977 Sydenham Road, and to rezone land from Community Facility (CF) to Rural (RU) on lands described as Part Lot 6, Concession 2, District of Loughborough

2. By-law 2025-48 - A By-Law to amend By-law 2003-75, as amended, to rezone land from UC-27 to UC-22 on a portion of lands described as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington: 1809505 Ontario Limited

3. By-law 2025-49 - A By-law to Provide for the Appointment of a Deputy Treasurer

Committee of the Whole “Closed Session”

a)

Resolution

That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: b)

A proposed or pending acquisition or disposition of land by the municipality or local board - Portland District

c)

Resolution

That Council rise from the Committee of the Whole “Closed Meeting” without reporting. 22.

Confirmation By-law

a)

Resolution

105

That By-law 2025-50, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading; and That By-law 2025-50, being the confirmatory by-law, be given third reading, signed and sealed. 23.

Date of Next Meeting

a)

The next Council meeting is scheduled for August 12, 2025 at 7:00 p.m.

Adjournment

a)

Resolution South Frontenac is a welcoming and thriving rural community

Notice of Collection • Personal information, as defined by the Municipal Freedom of Information and protection of Privacy Act (MFIPPA), including (but not limited to names, addresses, opinions and comments, is collected under the authority of the Municipal Act, 2001, Planning Act and in accordance with MFIPPA. • All personal information may form part of the meeting agendas and minutes, and therefore will be made available to members of the public at the meetings, through requests, and through the website of the Corporation of the Township of South Frontenac. • Questions regarding the collection, use and disclosure of this personal information may be directed to the Township Clerk. Page 5 of 105

Public Meeting under the Planning Act

Zoning By-law Amendment Application PL-ZBA-2025-0068 Tuesday, July 15, 2025 Page 6 of 105

7:00 p.m. Council Meeting

Notice of Collection • Personal information is collected to gather feedback and communicate with interested parties about applications. • This information is collected under the authority of the Planning Act and in accordance with the Municipal Freedom of Information and Protection of Privacy Act. • With the exception of e-mail addresses and telephone numbers, all information and comments will become part of the public record and will appear on the Township’s website. • Meetings are broadcast live over the internet for the public to view. Your voice will be heard in the broadcast if you speak at the meeting. Broadcasts are archived and continue to be publicly available. Page 7 of 105

• Questions regarding the collection, use and disclosure of this personal information should be directed to the Township Clerk.

Public Meeting Statement

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• The purpose of this public meeting is to hear comments on Zoning By-Law Amendment Application PL-ZBA-2025-0068. • If you wish to be notified of the decision of Council in respect to the application, you must submit a written request to the Township Clerk by email care of planning@southfrontenac.net. This will also entitle you to be advised of an Ontario Land Tribunal appeal. • Subsection 34(19) of the Planning Act defines the people and public bodies that may appeal the decision to the Ontario Land Tribunal. • Appeals must be filed within 20 days of the notice of decision. They must be filed with the Clerk via the Ontario Land Tribunal’s e-file service at https://olt.gov.on.ca/e-file-service/.

Meeting Format

1. Mayor introduces application
2. Planner presents application/reviews proposal
3. Applicant/agent permitted to address Council
4. Questions from Council
5. Members of the public permitted to address Council
6. Council discussion
7. Close meeting Page 9 of 105

How to Speak to an Application • The Mayor will open the floor to public comments • You will have five minutes to address Council • In person • Raise your hand and wait for the Mayor to acknowledge you • Move to the table, turn on microphone, and clearly state your name for the record

• On Zoom • Click “Raise Hand” button to request to speak or dial *9 (star nine) when participating by telephone • The Mayor will acknowledge you, and the Meeting Host will unmute you • Once you are done speaking or Council has no further questions, the Meeting Host will mute your microphone Page 10 of 105

Location

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Neighbourhood Zoning

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Background • Two consent applications approved by Director of Development Services in August 2024 • PL-BDJ-2024-0065 • 0.68 acre lot addition to 3832 Davidson Road

• PL-BDJ-2024-0066

New lot

Lot addition

• New 2.1 acre commercial lot at the corner Page 13 of 105

Proposal • Change the zone on the lot addition • Existing Zone – UC-27 • Proposed Zone – UC-22

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Department and Public Comments • No comments received

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Planning Analysis • 3810 Perth Road will continue to be used per UC-27 zone • 3832 Davidson Road • will continue to be used per UC-22 zone • New storage building proposed • Site plan agreement will be amended Page 16 of 105

Next Steps • South Frontenac Council should receive comments from the public • If there are no public concerns, staff recommend that Council pass the by-law tonight

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Open Discussion 1. 2. 3. 4.

Applicant/agent permitted to address Council Questions from Council Members of the public permitted to address Council Council discussion

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Adjourn Public Meeting

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Christine Grossutti, Conservation Project Manager

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FRONTENAC ARCH BIOSPHERE NETWORK TOWNSHIP OF SOUTH FRONTENAC COUNCIL

WHAT IS A UNESCO BIOSPHERE REGION? • Learning place for sustainable development • Reconciling the conservation of biodiversity with its sustainable use • Community nominated • 738 in 134 countries • 19 in Canada • 4 in Ontario

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FRONTENAC ARCH BIOSPHERE REGION

• Overlaps with Algonquin and Mohawk Territory • ~221,000 hectares • 9 municipalities • Global ecological significance • Encourages research and sustainability

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FRONTENAC ARCH - A CRITICAL WILDLIFE CORRIDOR

a slender thread of the Precambrian Shield that holds together the last intact north-south forest corridor in eastern North America. Page 23 of 105

FRONTENAC ARCH BIOSPHERE - NATURAL BEAUTY & BIODIVERSITY

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FRONTENAC ARCH BIOSPHERE REGION Plants, Animals and People too!

• Population of over 80,000 • 9 municipalities • 3 National and Provincial Parks • 100,000’s of visitors • Trail networks and natural areas • Vibrant economies • Cherished by locals Page 25 of 105

FRONTENAC ARCH BIOSPHERE NETWORK OUR PROGRAMS

• Nature Camps (Day Program) • Forest School • Educational programming • Youth Climate Action Summit • Sustainable Tourism • Partnerships & Networks Page 26 of 105

• Conservation

FRONTENAC ARCH BIOSPHERE NETWORK CURRENT CONSERVATION PROJECTS

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FRONTENAC ARCH BIOSPHERE NETWORK Advancing Canada’s 30x30 Target

● Mapping Conservation Measures to help inform land management and planning ● Enrolling Protected and Conserved Areas into Canada’s Database

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FRONTENAC ARCH BIOSPHERE NETWORK CURRENT STATUS OF 30x30

● At the end of 2024: ■ 13.8% of Canada conserved ■ 10.9% of Ontario conserved ■ Minimal Protection in Southern Ontario ● Municipal Lands are underreported ● Municipal Leaders are beginning to emerge; ■ Sudbury ■ Kitchener ■ City of Guelph Page 29 of 105

■ Dufferin County

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FRONTENAC ARCH BIOSPHERE NETWORK AREAS WE ASSESSED & REPORTED ● FABN reported 37 areas (5224 ha total) in 2023 and 2024 • Cataraqui Conservation Areas and Ecological Lands ■ e.g. Gould Lake, Lemoine Point • Rideau Waterway Land Trust Properties ■ e.g. Covington Cottage, Rock Dunder • Kingston Field Naturalists ■ e.g. Helen Quilliam Sanctuary ● Reporting does not add any additional land use restrictions or legislation to an area ● It is a recognition of existing measures Page 32 of 105

FRONTENAC ARCH -PROTECTED AND CONSERVED AREAS 30x30 - WHAT COUNTS IN THE FRONTENAC ARCH?

● Protected Areas ex. provincial and national parks, Land Trust properties etc. ● Conserved Area eg. Rideau Canal World Heritage Site, Queen’s University Biological Station

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FRONTENAC ARCH BIOSPHERE NETWORK DOCUMENTING EXISTING LAYERS OF PROTECTION

● We are reporting areas where conservation measures are already in place Page 34 of 105

● Reporting qualifying municipal lands: • will NOT result in any additional regulatory or policy restrictions • will NOT require any changes to the current management structure of the property

TOWNSHIP LANDS THAT MAY ALREADY QUALIFY BATTERSEA BALL DIAMOND

● Large property with considerable wetland coverage ● Environmental Protection Zone (partial) EP

● High Biodiversity Value ○ Adjacent to NCC reserve ○ Mixed Wader Nesting Colony (Important Bird Habitat)

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○ Butternut Tree, Eastern Whip-poor-will, Cerulean warbler, Grey ratsnake, and more!

TOWNSHIP LANDS THAT MAY ALREADY QUALIFY DAVIDSON BEACH

● Zoned Open Space ● Bobolink, Golden-winged Warbler, Eastern Meadowlark, Gray Ratsnake, Snapping Turtle, +

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FRONTENAC ARCH BIOSPHERE NETWORK WHAT WE ARE ASKING ● FABN is asking for council’s support to assess some municipal lands to determine if they might count toward the 30x30 target and your permission to report any lands that qualify. ● FABN staff will: ■ gather publicly accessible information ■ complete the assessments/ prepare GIS data ■ liaise with province ● Township staff would need to: ■ gather and share information with us (existing management plans, intentions for the properties, etc.) some of this has already been completed ■ read and approve the assessment form Page 37 of 105

■ sign a letter of consent to report the lands to the Canadian Protected and Conserved Areas Database

FRONTENAC ARCH BIOSPHERE NETWORK WITH APPRECIATION FOR YOUR TIME AND ATTENTION ● A resolution of support from council to work with staff to assess Township Lands ● Permission to report any qualifying lands to the Database

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Thank you! CHRISTINE GROSSUTTI CONSERVATION PROJECT MANAGER Page 39 of 105

CHRISTINE@FABN.CA

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To:

Council

From:

Director, Development Services

Date of Meeting:

July 15, 2025

Subject:

Zoning By-law Amendment Application PL-ZBA-2025-0044, Roman Catholic Episcopal (Fotenn), 3977 Sydenham Road

Report Number:

2025-103

Summary This report recommends that Council pass a by-law to change the zone on 3977 Sydenham Road. The zone on a portion of the subject lands would change from Community Facility (CF) to Urban Residential – First Density (UR1) in order to facilitate the creation of two residential lots on Railton Road. The remainder of the lands would be zoned CF. The by-law would also ensure the surrounding agricultural property continues to be zoned Rural (RU). Recommendation That the Zoning By-law Amendment Application (File Number PL-ZBA-2025-0044) submitted by Roman Catholic Episcopal Corporation of the Diocese of Kingston in Canada (Fotenn Planning + Design), regarding 3977 Sydenham Road, be approved; That By-law 2025-47, attached to Report Number 2025-103, as Exhibit A, being a By-law to amend the zoning on lands known as 3977 Sydenham Road, Part of Lot 6, Concession 2, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-47 be presented to Council for third reading. Background The subject property is located in Railton. The surrounding area is predominantly residential and agricultural, with some commercial uses. The property is 2.9ha (7.1 acres) in size. It has approximately 100m frontage on Sydenham Road and 400m frontage on Railton Road. The property contains a church, a parish hall, a house, a shed and two parking lots. There is an agricultural field along Railton Road. Parking occurs in the parking lots and along Sydenham Road and Railton Road.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-103

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The property is designated Settlement Area in the Township of South Frontenac Official Plan. The lands are zoned Community Facility (CF), Urban Residential – First Density (UR1) and Rural (RU) in Zoning By-law No. 2003-75, as amended. The purpose of the zoning by-law amendment application is to establish the principle of development for residential use. The Township is in receipt of consent applications for the creation of two residential lots (PL-BDJ-2025-0042 and PL-BDJ-2025-0043). The two lots would each be 0.9ha in size with 149m frontage on Railton Road. The applications will not be processed unless Council approves the zoning by-law amendment application because the consent applications currently do not comply with the Zoning By-law. Application and Supporting Documents

The application and supporting documents can be accessed through the Township’s CivicWeb Document Center, https://southfrontenac.civicweb.net/filepro/documents/114028/ Planning Justification Report A Planning Justification Report (Fotenn Planning + Design, April 15, 2025) was submitted in support of the zoning by-law amendment application and the consent applications. The report assessed the appropriateness of the proposed zoning by-law amendment and consents in the context of the surrounding area as well as its conformity with the applicable policy and regulatory framework. The consultant also provided draft by-law wording. The by-law before Council was revised based on staff and public comments. Department and Agency Comments

Public Services staff indicated that they have no concerns with application PL-ZBA-20250044, nor with the related consent applications, provided that there will be enough land remaining on the retained parcel to accommodate the parking requirements of the facility outside of the road allowance. Future upgrades to the Sydenham Road/Railton Road intersection could require the full road allowance and result in the removal of existing onstreet parking. Public Meeting Summary

Council held a public meeting under the Planning Act on June 10, 2025. The agent for the application, Holly Newitt of Fotenn Planning + Design, provided an overview of the proposal and the policy framework, and responded to questions. Rochelle Jackson of 3959 Sydenham Road asked whether the proposed severances would impact the parking lot of Railton Road because there is already not enough parking for the church and hall. This situation would be made worse if the street parking is removed in the future. Ms. Newitt confirmed that the parking lots would stay with the church property. She explained that the application was requesting the by-law recognize the existing number of parking spaces (50) because the Zoning By-law otherwise requires a minimum of one www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-103

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parking space for every three persons according to maximum permitted capacity. Staff note that this would equate to 78 parking spaces. Ms. Jackson also asked if there is a minimum lot size for houses because she is aware that there are well water issues in the area. Ms. Newitt indicated that the minimum lot size is 8,000sq.m. to ensure proper separation between wells and sewage systems and enough space for a house. The proposed lots will be 9,000sq.m. She also noted that a well is a condition of consent approval and that the lots could not be finalized until it is demonstrated that there is potable water on-site. Discussion The proposed zoning by-law amendment was assessed against the applicable policies of the Provincial Planning Statement 2024, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75 as amended. The subject property is shown in the Settlement Area designation on Schedule A of the Township Official Plan and is shown zoned as Community Facility (CF) and Urban Residential – First Density (UR1) on the Zoning By-law schedules. An Ontario Land Surveyor determined that the legal lot lines of the subject property are significantly different than what was assumed and what is shown on various map sources, including the Township Official Plan and Zoning By-law schedules. Based on the survey, the subject property is divided between the Settlement Area designation and the Rural designation. Section 9.0(a) of the Official Plan intends that the boundaries of any land use designation be considered as approximate except where they are bounded by features such as existing roads. The proposal was reviewed based on the property being entirely within the Settlement Area designation since that best reflects the current and intended use of the property. Residential Uses The Provincial Planning Statement 2024 (PPS) states that healthy, integrated and viable rural areas should be supported by accommodating an appropriate range and mix of housing in rural settlement areas. The County Official Plan and the Township Official Plan encourage residential development in Settlement Areas. Residential lot creation is allowed where site conditions are suitable for the provision of appropriate sewage and water services, per section 5.6.1 of the Township Official Plan. The proposed lots would be 0.9ha in size, which exceeds the Township’s minimum 0.8ha requirement. Lot frontages would also exceed the 76m required in the UR1 zone. The Township typically requires as a condition of consent approval the applicant demonstrate the ability of the lot to be serviced by a private well. Sewage system requirements would be addressed at the building permit application stage. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-103

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The Urban Residential – First Density (UR1) zone is appropriate for the intended use of the proposed lots. There is a dairy barn at 3995 Sydenham Road, within the Railton Settlement Area. Minimum Distance Separation distances do not apply to proposed lots in the settlement area (Section 5.35 of the Zoning By-law). However, the Railton Settlement Area designation will be removed when the new Official Plan is approved by Frontenac County. It is likely that MDS I setbacks will apply to the first building permit applications for the new lots. The agent calculated the required MDS I setback for the dairy barn to be 200m based on information provided by the farm owner. The western lot would be more than 200m from the barn. A portion of the eastern lot would be less than 200m from the barn, but would contain an approximately 0.5ha buildable area outside this setback. Therefore, future development on the proposed lots would conform to the applicable minimum distance separation policies. Community Facility Uses Section 5.6.2 of the Township Official Plan provides direction for community facilities including consideration for compatibility with adjacent land uses, and suitability of the land for the proposed purpose. A community facility use may occur on a lot that is an appropriate size for the intended use and that is sufficiently sized to support private water and sewage services. Adequate buffering must be provided between the community facility use and adjacent land uses. Adequate off-street parking must be provided. The proposed retained lot would be 1.1ha in size, which exceeds the Township’s minimum 0.8ha requirement. Lot frontage would also exceed the 76m required in the Community Facility (CF) zone. The lot would be appropriately sized to continue to accommodate the existing church use, its parking, and its water and sewage services. The application proposed to place the retained lot entirely within the Community Facility (CF) zone, and to require a minimum of 40 off-street parking spaces to reflect existing conditions. The by-law before Council was revised to exclude this request based on staff and public comments. It is the opinion of staff that the existing off-street parking situation is recognized by section 5.30.2.6 of the Zoning By-law and would continue to be recognized following the severances. This section exempts any building that existed before the Zoning By-law was passed from the parking requirements “so long as the gross floor area as it existed at that date is not increased or the use changed.” Staff recommended that the existing parking conditions not be recognized in the by-law so that the Township can require additional off-street parking spaces be provided should the church building be enlarged, and/or the use of any of the existing buildings be changed to a different community facility use, as intended by section 5.30.2.6 of the Zoning By-law. This is an important consideration given the identified shortage of off-street parking and the potential removal of existing on-street parking when the Sydenham Road/Railton Road www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-103

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intersection is upgraded. The retained lot would be large enough to accommodate additional parking spaces that may be required in the future. Other By-law Considerations The property with roll number 102904006006500 that surrounds the subject property is an agricultural property that is zoned Rural (RU). When the legal lot lines of the subject property are corrected following the consent applications, a portion of the surrounding property will unintentionally be zoned Community Facility (CF). The proposed by-law would amend the schedule to correct this technical error so that the surrounding property will remain entirely within the Rural (RU) zone. Conclusion It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Planning Statement 2024 and the County of Frontenac Official Plan. The by-law also maintains the intent of the Township of South Frontenac Official Plan. The by-law is appropriate and represents good land use planning. Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-103

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Notice that the application was returning to Council for a decision was provided to the applicant, their agent, and individuals who requested to be notified. Attachments Exhibit A – By-law 2025-47 Approvals Prepared By: Christine Woods, RPP, MCIP, Manager of Planning Submitted By:

Brad Wright, RPP, MCIP, AICP, PLE Director of Development Services Approved By:

Louise Fragnito, CGA, CPA Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 46 of 105 Township of South Frontenac By-Law Number 2025-47 Page 1 of 2 By-Law Number 2025-47 A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) and Community Facility (CF) to Urban Residential – First Density (UR1) and to rezone land from Urban Residential – First Density (UR1) to Community Facility (CF) on lands described as 3977 Sydenham Road, and to rezone land from Community Facility (CF) to Rural (RU) on lands described as Part Lot 6, Concession 2, District of Loughborough Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. THAT Schedules “C” and “F” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) and Community Facility (CF) to Urban Residential – First Density (UR1) for the lands shown on Schedule “1”.
2. THAT Schedules “C” and “F” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Urban Residential – First Density (UR1) to Community Facility (CF) for other lands shown on Schedule “1”.
3. THAT Schedules “C” and “F” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Community Facility (CF) to Rural (RU) for other lands shown on Schedule “1”.
4. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, July 15, 2025 Given Third Reading and Passed: Tuesday, July 15, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 47 of 105 Township of South Frontenac By-Law Number 2025-47 Page 2 of 2 Schedule 1 of By-law 2025-47

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To:

Council

From:

Director, Development Services

Date of Meeting:

July 15, 2025

Subject:

Zoning By-law Amendment Application PL-ZBA-2025-0068, 1809505 Ontario Limited (Campbell), 3810 Perth Road, Storrington District

Report Number:

2025-102

Summary This report provides Council with information about Zoning By-law Amendment Application PL-ZBA-2025-0068 for 3810 Perth Road. If approved, the zone on a portion of the property subject to a consent application would change from Urban Commercial – Special Provision UC-27 to Urban Commercial – Special Provision UC-22. Council will review the proposal and invite public input at the statutory public meeting. Staff are recommending that Council pass a by-law during the Council meeting in which the public meeting is held, per Procedural By-law as Amended by By-law 2023-44. This planning matter is technical in nature because it fulfills a condition of consent approval. Recommendation That the Zoning By-law Amendment Application (File Number PL-ZBA-2025-0068) submitted by 1809505 Ontario Limited (Jody Campbell), regarding 3810 Perth Road, be approved; That By-law 2025-48, attached to Report Number 2025-102, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington, Township of South Frontenac, be given first and second reading; and That By-law 2025-48 be presented to Council for third reading. Background 3810 Perth Road is subject to two consent applications that were approved subject to conditions by the Director of Development Services on August 19, 2024. Consent application PL-BDJ-2024-0065 was for a 0.68 acre lot addition from 3810 Perth Road to 3832 Davidson Road. Application PL-BDJ-2024-0066 was for the creation of a 2.1 acre commercial lot at the corner of Perth Road and Davidson Road.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-102

Page 49 of 105

The purpose of the rezoning application is to fulfill a condition of application PL-BDJ-20240065 that requires the lot addition to be rezoned from Urban Commercial – Special Provision UC-27 to Urban Commercial – Special Provision UC-22. This change is required so that the enlarged property at 3832 Davidson Road would be entirely within the UC-22 zone, and to permit a self-storage building. Under the Planning Act, a public meeting is required to be held to receive comments from the public on the proposed rezoning. 3810 Perth Road is a large commercial/residential property at the northeast corner of Perth Road and Davidson Road in Inverary. The north end of the property is developed with a gas station and a mixed commercial/residential building. The south end of the property, which is subject to the rezoning application, is an open field. There are several commercial and industrial properties clustered in this part of Inverary. They are surrounded by residential properties. Application and Supporting Documents

The application and supporting documents can be accessed through the Township’s CivicWeb Document Center, https://southfrontenac.civicweb.net/filepro/documents/119017/. Department and Agency Comments

This application did not require department and external agency reviews. Public Comments

No comments were received at the time this report was written. Planning Analysis The Director of Development Services had consideration for the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75, in the decision to grant provisional approval for the consent application. The Provincial Policy Statement 2020 was subsequently replaced with the Provincial Planning Statement 2024 (PPS). However, the two documents have similar policies regarding rural settlement areas. The PPS 2024 states that healthy, integrated and viable rural areas should be supported by accommodating an appropriate range and mix of housing in rural settlement areas, encouraging the conservation and redevelopment of existing housing stock, and promoting diversification of the economic base and employment opportunities through goods and services, including value-added products. The County of Frontenac Official Plan, consistent with the PPS, promotes mixed use development in settlement areas, as well as ways to enhance the local employment based in settlement areas and along major transportation routes. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-102

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The Township of South Frontenac Official Plan also promotes residential development as well as opportunities for a varied and balanced industrial/commercial base in the settlement areas. There is a demand for commercial zoned lots for both existing, growing businesses and for new business opportunities. Section 5.6.3 of the Township Official Plan permits a wide range of commercial uses in Settlement Areas. The policies encourage commercial uses to be located on major roads and they should not infiltrate unnecessarily into adjoining residential areas. Commercial uses are encouraged to be located in groups. The subject lands are in the Inverary Settlement Area. There are several commercial and industrial properties clustered in this part of Inverary. They are surrounded by residential properties. The subject lands (3810 Perth Road) are zoned UC-27. The benefitting lands (3832 Davidson Road) are zoned UC-22. Both of these zones permit a range of commercial uses as well as accessory residential uses. However, the UC-22 zone permits fewer uses. The enlarged property would meet the intent of the Official Plan policies described above. Commercial uses are subject to site plan control per By-law 2022-58. Site plan control is used by the Township to regulate how a property is developed in compliance with the Official Plan, the Zoning By-law and applicable provincial guidelines. For example, where would the building and parking be on the property, and what type of buffers are needed along property lines. It can also look at integration between properties (for example, shared entrances, driveways or parking). 3832 Davidson Road is subject to site plan control. The site plan agreement will need to be amended to reflect any additional development on the enlarged property. As part of the site plan review, there would be consideration for land use compatibility issues including buffers, lighting, parking, drainage, noise and traffic movement as required by section 5.6.3 of the Official Plan. Conclusion It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Planning Statement 2024, the County of Frontenac Official Plan, and the Township of South Frontenac Official Plan. It also represents good planning for the subject lands. Staff are recommending that Council pass a by-law during the Council meeting in which the public meeting is held, per Procedural By-law as Amended by By-law 2023-44, as the planning matter is technical in nature. Specifically, the Director of Development Services had consideration for all applicable policy in the decision to grant provisional approval to the consent application, and the proposed by-law will fulfill one of the conditions. Financial Implications Not applicable.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-102

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Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation Notice of the Statutory Public Meeting was given pursuant to the requirements of the Planning Act, 20 days in advance of the Public Meeting. This included notice given: • • • •

by mail to every owner of land within 120 metres of the subject lands by posting notice signs on the subject lands by posting on the Township’s Current Planning Application webpage by e-mail to prescribed persons and public bodies

Attachments Exhibit A. By-law 2025-48 Approvals Prepared By: Christine Woods, RPP, MCIP, Manager of Planning Submitted By:

Brad Wright, RPP, MCIP, AICP, PLE Director of Development Services Approved By:

Louise Fragnito, CGA, CPA Chief Administrative Officer www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 52 of 105 Township of South Frontenac By-Law Number 2025-48 Page 1 of 2 By-Law Number 2025-48 A By-Law to amend By-law 2003-75, as amended, to rezone land from UC-27 to UC-22 on a portion of lands described as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington: 1809505 Ontario Limited Whereas pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; and Whereas By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; and Whereas the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; and Whereas there be no further notice pursuant to Section 34 (17) of the Planning Act; Therefore be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. That Schedule “G” to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Urban Commercial – Special Provisions (UC-27) to Urban Commercial – Special Provisions (UC-22) for lands shown on Schedule “1”.
2. This By-law shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34. Given First and Second Readings: Tuesday, July 15, 2025 Given Third Reading and Passed: Tuesday, July 15, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

Page 53 of 105 Township of South Frontenac By-Law Number 2025-48 Page 2 of 2 Schedule 1 of By-law 2025-48

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To:

Council

From:

Office of the Chief Administrative Officer

Date of Meeting:

July 15, 2025

Subject:

CMHC Affordable Housing Innovation Fund – Grant Application

Report Number:

2025-107

Summary The purpose of this report is to seek Council’s endorsement of an application for funding under the Canada Mortgage and Housing Corporation (CMHC) Affordable Housing Innovation Fund for the Verona Housing Servicing. Recommendation That Council endorse the CMHC Affordable Housing Innovation Fund Application in the amount of $3.15 million to support the innovative and collaborative approach in servicing the Verona Housing Project; and That Council authorize the Mayor and Clerk to execute all corresponding agreements with CMHC should the grant application be successful. Background On March 6, 2025, the Canada Mortgage and Housing Corporation (CMHC) announced the launch of the Affordable Housing Innovation Fund (AHIF). The program is funded by the Government of Canada and delivered through CMHC. The AHIF program encourages innovative building techniques and technologies in the affordable housing sector. The fund focuses on approaches that evolve the affordable housing sector and provide innovative solutions for affordable housing to overcome barriers and lower the costs and risks associated with housing projects. Further, projects must provide a knowledge transfer plan and strategy for the innovative project. Discussion/Analysis In mid-June, our consultant was advised by CMHC that the application window would be closing shortly. Due to advised urgency and the timing of meetings in June, staff were otherwise unable to bring forward the final details of the application beforehand. With the support of Lindsay Blair, Executive Director of 2B Development, the Township applied on June 19th, 2025 to the CMHC Affordable Housing Innovation Fund (AHIF) and requested funding in the amount of $3.15 million to support the servicing of the Verona Housing project and the innovative technology being used on the project. Through the existing collaboration with the Frontenac Municipal Service Corporation (FMSC), the www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-107

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application focused on the Verona Housing Project as the key pilot to show how the decentralized technology can work in rural environments in not only providing a costeffective servicing method for multi-unit developments or clusters of housing but also supporting the affordable housing needs and known upcoming population growth pressures. The application requires a knowledge transfer plan. From the existing collaboration with the FMSC and other Frontenac Municipalities, much of the transfer plan has already been discussed and put in place and would be formalized in a document. Further, letters of support were received from the FMSC, the County of Frontenac, the Township of Central Frontenac as well as MPP Jordan in support of the application. Financial Implications The funding does not require any cost sharing from the Township, but the application process did require preliminary financial information on the entire project. Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. •

Priority: Community

Climate Considerations ☒ Not applicable to this report. Notice/Consultation Lindsay Blair, Executive Director 2B Developments Financial Analyst Frontenac Municipal Service Corporation (FMSC) Attachments None. Approvals Approved By:

Louise Fragnito, CPA CGA, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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To:

Council

From:

Office of the Chief Administrative Officer

Date of Meeting:

July 15, 2025

Subject:

FMSC Shareholder Agreement

Report Number:

2025-106

Summary This report recommends that Council support the Frontenac Municipal Service Corporation (FMSC) Shareholder agreement. Recommendation That Council receive the Frontenac Municipal Service Corporation (FMSC) Shareholder Agreement attached to report 2025-106 under Appendix A; and That the Mayor and Clerk be authorized to sign the Shareholder Agreement on behalf of the Township. Background The Frontenac Municipal Services Corporation (FMSC) was established to oversee and regulate the installation and operation of communal water and wastewater services in Frontenac County. The governance structure includes a Board of Directors with representatives from each member municipality. The shareholders are the Townships of North Frontenac, Central Frontenac, South Frontenac, Frontenac Islands, and the County of Frontenac. The Shareholder Agreement outlines the governance and financial policies for the Corporation, ensuring that it serves the needs of the member municipalities effectively. Each shareholder has a proportional vote based on their holdings of Class A Common Shares. Attached under Appendix B is the October 2023 Staff Report which provided for the South Frontenac FMSC Board appointment and refers for the need for the Shareholder Agreement for the FMSC. Discussion/Analysis The Shareholder Agreement provides a comprehensive framework for the management of the FMSC. It provides the share breakdown and procedural requirements to hold a meeting. It provides for the reinvestment of any earnings into the member municipalities under community benefits. The agreement also includes provisions for emergency financing, confidentiality, and restrictions on share dealings, which are crucial for maintaining the integrity and stability of the Corporation. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report – 2025-106

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The development of the Shareholder Agreement involved multiple reviews and iterations by the Board. Initially presented on March 25, 2024, it was recommended that staff collaborate with Templeman LLP to draft the agreement. Subsequent updates and feedback sessions were held on May 16, 2024, July 23, 2024, and February 6, 2025, where the Board provided valuable input on various clauses. Following the February 6th meeting it was advised that the County Chief Administrative Officer and the four Township Chief Administrative Officers meet to refine the clauses further. The Frontenac CAOs met on April 24 to review the agreement in detail to ensure there was consensus. The Board officially approved the finalized Shareholder Agreement on May 20, 2025. Financial Implications None. Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. •

Priority: Collaboration

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation • •

FMSC Board Frontenac CAOs

Attachments Appendix A – FMSC Shareholder Agreement Appendix B – Staff Report – FMSC Board Appointment – Oct 2023 Approvals Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

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SHAREHOLDERS AGREEMENT THIS AGREEMENT made as of the 20th day of May, 2025 AMONG: THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC (hereinafter called “North Frontenac”) of the FIRST PART

• and – THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC (hereinafter called “Central Frontenac”) of the SECOND PART
• and – THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (hereinafter called “South Frontenac”) of the THIRD PART
• and – THE CORPORATION OF THE TOWNSHIP OF FRONTENAC ISLANDS (hereinafter called “Frontenac Islands”) of the FOURTH PART
• and – THE CORPORATION OF THE COUNTY OF FRONTENAC (hereinafter called the “County”) Of the FIFTH PART
• and – FRONTENAC MUNICIPAL SERVICES CORPORATION (hereinafter called the “Corporation”) Of the SIXTH PART WHEREAS the parties hereto have agreed that the Corporation shall be owned, managed, financed and operated in accordance with the provisions set forth in this Agreement; AND WHEREAS the Shareholder parties wish to provide for how they will deal with each other and the Corporation in relation to the shares of the capital stock of the Corporation held by them; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises herein and the mutual covenants and agreements herein contained, the parties hereto agree as follows:

ARTICLE I. DEFINITIONS 1.1

For the purposes of this Agreement, the following terms shall have the following meanings:

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(a)

“Act” means the Business Corporations Act, R.S.O. 1990, B.16 and all amendments and regulations thereto;

(b)

“Business Day” means a day on which the banking institution for the Corporation is open for business.

(c)

“Completion Date” means the date pursuant to any Article hereof for the completion of the transaction contemplated by that Article, and if no date shall be so set, the date that is thirty (30) days after the agreement of purchase and sale be made or deemed made in accordance with the terms hereof;

(d)

“Participating Share” or “Common Share” means any share which entitles the holder thereof to participate pro rata with the holders of other participating shares in the distribution of the assets of the Corporation upon the liquidation, dissolution, winding-up or other termination of its activities and a “non- participating share” or “Preference share” means a share the holder of which is not so entitled;

(e)

“Shareholders” means alI parties to this Agreement other than the Corporation (a Shareholder being any one such party) and includes where relevant the estate of a deceased Shareholder or his representatives in the event of incapacity, or any transferee of shares who has agreed to be bound by the terms hereof. “Shareholder” or “Shareholders” does not include persons who become Shareholders by court order;

(f)

“Shares” means all shares in the capital stock of the Corporation, options to acquire same, warrants in respect of same or any other obligation or right of any party hereto to acquire shares in the capital stock of the Corporation and shall include common shares, preference shares, special shares or shares under any other designation;

ARTICLE II. INCORPORATION AND ORGANIZATION OF CORPORATION 2.1

The Shareholders shall each so vote all shares in the capital of the Corporation from time to time held by each of them and otherwise exercise their rights as Shareholders of the Corporation and, to the extent permitted by law, cause their respective nominees on the Board of Directors of the Corporation to act so that at all times the conditions, restrictions, limitations and prohibitions of the business and corporate affairs of the Corporation set forth below shall apply. In the event of conflict between the provisions of this Agreement and the provisions of the articles of incorporation, bylaws or resolutions of the Directors or Shareholders of the Corporation, each party shall so vote his shares in the Corporation and take such steps as are necessary so as to cause the articles, bylaws and/or resolutions to be amended to resolve any such conflict in favour of the provisions of this Agreement and until actually so amended, shall amongst the parties hereto be deemed to be so amended.

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(a)

The business and affairs of the Corporation shall be managed and supervised by a board of four (4) Directors of whom three (3) shall constitute a quorum, provided that if no such quorum is present within one half hour following the time at which a meeting is scheduled to take place, the meeting shall stand adjourned to a date and time set by the President acting as Chair, and if no such quorum is present within one half hour following the time at which the adjourned meeting is scheduled to take place, subject to the Act, the Directors present thereat shall constitute a quorum for the transaction of business for which the meeting was called. Any quorum must include a director appointed by South Frontenac. On any occasion on which the Directors of the Corporation are appointed (whether to full terms or to partial terms filling vacancies on the Corporation’s Board of Directors), each Shareholder shall vote all his shares (or any other voting security issued by the Corporation and held by such Shareholder) for the appointment of one candidate designated by North Frontenac, one candidate designated by Central Frontenac, one candidate designated by South Frontenac, and one candidate designated by Frontenac Islands. To implement the designation of candidates by the Shareholders with respect to future appointment of Directors, the Corporation shall notify all Shareholders on each occasion on which action is proposed to be taken on the appointment of Directors. Each such notice shall state the date on which such action is proposed to be taken, and shall be given by the Corporation not later than forty-five (45) days prior to the date so chosen. Each Shareholder shall notify the Corporation within thirty (30) days of receipt of the Corporation’s notice, of the names of the candidate or candidates it wishes to propose for appointment at the meeting. Should any party entitled to designate candidates fail on any such occasion to designate a candidate, the Director at the time serving as a result of the nomination of such party or so serving as a result of mutual agreement of all persons entitled to designate a Director shall be deemed designated as a nominee for the election to succeed himself.

(b)

No person, including the President acting as Chair, at any meeting of the Shareholders or Directors shall be entitled to exercise any casting or deciding vote.

(c)

At any meeting of the directors or Shareholders, the appointed directors and/or Shareholders representatives shall have a proportional vote based on holdings of Class A Common Shares. Notwithstanding this if any single director or Shareholder’s representation holds more than 50% of such votes, then, any approvals shall require the approval of another director or Shareholder as the case may be.

(d)

No meeting of the Shareholders or Directors shall be held unless and until notice of such meeting shall have been sent by email, electronic transmission or prepaid post to all persons entitled thereto, at least ten (10) days but not more than fifty (50) days in the case of Shareholder meetings, prior to the date fixed for the holding of the meeting providing that, subject to the Act, such notice may be waived by the persons entitled thereto in writing before or after the meeting.

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2.2

With the unanimous consent of the Shareholders hereto, any provision in Section 2.1 (b) to (d) may be altered or varied.

2.3

Until changed in accordance with this Agreement, the issued shares in the capital stock of the Corporation shall be held as follows:

2.4

2.5

Name

Number

Type

North Frontenac

1574

Class A Common Shares

Central Frontenac

1639

Class A Common Shares

South Frontenac

5862

Class A Common Shares

Frontenac Islands

926

Class A Common Shares

County

2,500

Class B Common Shares

The Shareholders shall: (a)

Cause the Corporation to carry on the business of communal services to the Shareholders and their residents (the “Business”);

(b)

Cooperate fully to ensure the successful operation of the Business.

Each of the Shareholders agrees that without the written consent of alI Shareholders no action, other than action contemplated elsewhere in this Agreement, shall be taken with respect to the following: (a)

the amalgamating or merging of the Corporation with any other corporation or company;

(b)

the selling or otherwise disposing of all or substantially all of the assets of the Corporation;

(c)

the issuing of or agreeing to issue any additional shares or the creation, issue or exercise of any option, warrant or right for the purpose thereof or securities convertible into shares of the Corporation;

(d)

any division, alteration, reorganization, reclassification, consolidation, subdivision or any other change in the authorized or issued share capital of the Corporation;

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2.6

(e)

the redemption, purchase for cancellation or other retirement of any shares in the capital of the Corporation.

(f)

the taking or instituting proceedings for the winding up, liquidation, or dissolution of the Corporation.

Dissolution: in the event that the Corporation has been authorized to be dissolved, liquidated or wound up by resolution in accordance with section 2.5(f) hereof then the following shall apply: (a) Each Shareholder shall be entitled to receive, by transfer from the Corporation at nominal value, any Communal Services physical assets located within their municipal boundaries. (b) Any other physical assets not related to the direct operation of Communal Services, such as rolling stock, office furniture, and maintenance operations, will be then sold and the proceeds divided based upon the Shareholder’s proportionate share of the shares of the Corporation issued and outstanding, irrespective of whether they are voting or nonvoting. (c) A Shareholder may elect to purchase such assets from the Corporation for their appraised value. Where more than one Shareholder expresses an interest in purchasing the assets, the successful Shareholder purchaser will be selected by a random draw. (d) All costs with respect to the wind down shall be paid by the Corporation out of the net cash and liquid assets remaining, including after sale of the physical assets described above. (e) The parties may, upon agreement of all of the parties who are Shareholders, appoint an independent third party to handle the disposition of the assets. Such independent party shall have the authority to set the price and terms of any sale and conduct any sale on behalf of the Corporation. The cost of the independent party will be deducted from the proceeds of sale. If such costs exceed the value of the assets sold, then they shall be divided among the Shareholders based on the proportionate number of shares held by each Shareholder issued and outstanding in the Corporation, irrespective of whether they are voting or non-voting. Any costs to the individual Shareholders other than the costs of the Corporation shall be the responsibility of the individual Shareholders with respect to any such dissolution, sale or transfer. (f) All remaining net cash after the transactions set out above shall be divided among the Shareholders, proportionate to the number of shares they hold in the Corporation issued and outstanding, irrespective of whether they are voting or non-voting.

2.7

Withdrawal: Any Shareholder may, at any time commencing on or after September 1st, 2028, give written notice to withdraw by September 1st in any year, effective December

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31st of the following year. In the event no specific withdrawal is given, the following shall apply: (a) the withdrawing Shareholder may purchase back from the Corporation any municipal systems or other operating assets that the Corporation wishes to be transferred back to such municipal Shareholder at the cost thereof to the Corporation, payable on or before the effective date of the withdrawal; (b) the withdrawing municipal Shareholder shall acknowledge and agree that it has no interest in any other assets of the Corporation, and shall transfer back its shares in the Corporation at the value paid for such shares ($1.00); (c) such municipal Shareholder shall also forgive any amounts owing to it by the Corporation; (d) the municipality’s representatives shall resign as directors and officers of the Corporation; (e) the municipal Shareholder shall pay any costs incurred by the Corporation as a consequence of such withdrawal or the transfer of assets, including any land transfer tax on such transfer, the cost of lawyers and accountants, and any income taxes payable as a result of such transfer, all of which shall be due and payable on the effective date of the withdrawal; and (f) the other Shareholders shall also have the option of dissolving the Corporation on the effective date of such withdrawal under the provisions of section 2.6 hereof.

ARTICLE Ill. COMMUNITY BENEFITS 3.1

It is the intention that any monies earned be re-invested in the member municipalities or communities severed by the Corporation, hence no community benefits shall be distributed or provided without the unanimous written consent of the Shareholders. Community benefits shall mean any returns including money, or other benefits for which no market compensation has been given.

3.2

The fiscal year of the Corporation shall terminate on such date of each year as determined by the Board of Directors.

3.3

Without limiting the generality of anything contained in this Agreement, the provision of such community benefits shall not cause the Corporation to be unable to pay its liabilities as they become due or cause the realizable value of the Corporation’s assets to be less than the aggregate of its liabilities and stated capital of all classes.

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ARTICLE IV. FINANCING 4.1

The financial policy of the Corporation shall be in accordance with the following criteria: a) Any funds, including capital and/or working capital requirements, shall to the fullest extent possible, be obtained by the Corporation from sources other than the Shareholders including the Corporation’s own resources, bank loans, government grants or other external sources. b) In the event of an emergency where the funds cannot be obtained in accordance with section 4.1(a), the Corporation upon approval by the Board, can borrow such funds as required for such emergency by way of loan by Shareholder(s). The terms of such loan shall be agreed upon between the Shareholder(s) and the Corporation.

ARTICLE V. DEALING IN SHARES OF THE CORPORATION 5.1

Except as provided in this Agreement, no Shareholder shall transfer, mortgage, pledge, charge or otherwise dispose of or alienate any of his shares in the capital stock of the Corporation by way of sale, gift, beneficial bequest, declaration of trust or otherwise, or do any act to encumber the beneficial title to any shares or affect the rights in any way of another Shareholder with respect thereto under this Agreement. For the purpose of this Agreement, if any Shareholder is a corporation, any transfer, mortgage, pledge or charge of shares of its capital stock resulting in a change of voting control of such Shareholder corporation shall be deemed to be a transfer of shares of that Shareholder in the capital stock of the Corporation.

ARTICLE VI. ENDORSEMENT OF SHARE CERTIFICATE 6.1

AlI share certificates of the Corporation shall have a notation thereon as follows: “The ownership and transfer of these shares are restricted and are subject to the terms of a Shareholder Agreement made as of the 20th day of May, 2025 to which reference is hereby expressly made and by which the transferee or other holder of the shares agrees to be bound by accepting same. A copy of this Agreement may be obtained from the Secretary of the Corporation on request in writing.”

ARTICLE VII. CONFIDENTIALITY 7.1

Each Shareholder covenants and agrees that upon and from any sale by it of its shares in the Corporation it shall not at any time disclose the private affairs of the Corporation, any trade or business secrets of the Corporation, any information or knowledge it may have acquired with respect to the business of the Corporation to any person, firm or corporation whatsoever and any Shareholder shall treat any such information with the strictest of confidence and recognizes such trade and business secrets and confidential information as the property of the Corporation.

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ARTICLE VIII. UNANIMOUS SHAREHOLDER AGREEMENT 8.1

This Agreement shall be deemed to be a unanimous Shareholder agreement within the meaning of Section 1(44) and Section 108 of the Act, and the power of the Directors to manage or supervise the management of the business and affairs of the Corporation shall be restricted in accordance with this Agreement.

8.2

Where provided for in this Agreement, a Shareholder has all the rights, powers, duties and liabilities of a Director of the Corporation, whether arising under the Act or otherwise, to which this Agreement relates and to the extent that this Agreement restricts the discretion or powers of the Directors to manage or supervise the management of the business and affairs of the Corporation the Directors are thereby relieved of their duties and liabilities, including any liabilities under Section 131 of the Act, to the same extent.

8.3

This Agreement may be amended by written agreement by all the Shareholders herein; provided that if any change shall affect the duties and liabilities of any of the Directors or officers referred to herein, the Directors or officers of the Corporation shall be given written notice of the proposed amendment, and such Director or officer shall be at liberty to resign and such amendment shall not be effective until another Director or officer is appointed in his place and stead.

ARTICLE IX. GENERAL 9.1

All rights, advantages, privileges, immunities, powers and things hereby secured to the parties and each of them shall be equally secured and exercisable by his heirs, executors, administrators, successors and assigns, as the case may be, and all covenants contained herein shall be binding not only upon the parties hereto but their respective heirs, executors, administrators, successors and assigns, as the case may be.

9.2

Except as otherwise may be expressly provided herein, the parties hereto hereby waive the application of Section 185 of the Act.

9.3

This Agreement shall terminate upon the earlier of: (a)

the dissolution or bankruptcy of the Corporation; or

(b)

the date upon which there is only one Shareholder of the Corporation.

9.4

This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario.

9.5

Any notice, request, demand or other communication required to be given under this Agreement shall be in writing and shall be effectively given if (i) delivered personally, (ii) sent by prepaid courier service or mail, or (iii) sent prepaid by telecopier, telex, email or other similar means of electronic communication or email, to the Shareholders at their last address or email address or website shown on the books of the Corporations or to

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the Corporations at their registered offices unless another address is selected by any party hereto. Any notice so given shall be deemed conclusively to have been given and received when so personally delivered or sent by telex, telecopier, email or other electronic communication or on the third day following the sending thereof by private courier or mail. 9.6

Time shall be of the essence of this Agreement.

9.7

The Shareholders acknowledge that there are no written agreements, contracts, covenants, promises, representations, warranties, inducements or understandings between them, except as set forth or referred to herein with respect to the management and financing of the Corporation and the disposition of their shares.

9.8

This Agreement shall not be changed orally and shall not be changed, modified or discharged in whole or in part otherwise than by an instrument in writing, signed by all parties hereto.

9.9

The Corporation acknowledges the terms and conditions hereof and agrees to be bound by the terms hereof.

9.10

Wherever in this Agreement the context requires, words importing the singular number shall include the plural and vice versa, and words importing the masculine gender shall include the feminine and neuter genders and vice versa.

9.11

This Agreement may be simultaneously executed in several counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one and the same instrument.

9.12

Every provision of this Agreement is intended to be several, and if any term or provision hereof is adjudged to be illegal or invalid for any reason whatsoever, then any such illegal or invalid provision shall not be deemed to affect the validity of the remainder of this Agreement, and this Agreement shall accordingly be read and construed as if such invalid or illegal provision was omitted.

Balance of page left intentionally blank

Page 67 of 105

IN WITNESS WHEREOF the parties hereunto have duly executed this Agreement as of the date first written above. SIGNED & DELIVERED In the presence of: THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC

Per: Gerald Lichty, Mayor

Per: Tara Mieske, Clerk We have authority to bind the Corporation

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

Per: Frances Smith, Mayor ) Per: Cathy MacMunn, CAO / Clerk We have authority to bind the Corporation

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Per: Ronald Vandewal, Mayor

Per: James Thompson, Clerk We have authority to bind the Corporation

Page 68 of 105

THE CORPORATION OF THE TOWNSHIP OF FRONTENAC ISLANDS

Per: Judy Greenwood-Speers, Mayor

Per: Vanessa Latimer, CAO / Clerk We have authority to bind the Corporation

THE CORPORATION OF THE COUNTY OF FRONTENAC

Per: Gerry Lichty, Warden

Per: Jannette Amini, Clerk

FRONTENAC MUNICIPL SERVICES CORPORATION

Per: Frances Smith, Chair/President

Per: Cathy MacMunn, Secretary We have authority to bind the Corporation

Page 69 of 105

To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: October 17, 2023 Subject: FMSC Board appointment

Summary This report provides background information on the Frontenac Municipal Service Corporation (FMSC) and seeks the appointment of a council member to the Board of the FMSC.

Recommendation That Council support the appointment of ____________________ to the Board of the Frontenac Municipal Service Corporation (FMSC) for the remainder of the term of Council.

Background At the September 6, 2022 Council meeting, the following resolution 2022-31-08 was approved by Council: That Council receive the County of Frontenac’s Communal Services Governance Business Case Study Public Meeting Report for information And that Council provide support for the Communal Governance - Business Case Study which includes the following amendments:

1. That the only municipal contribution will be the start up funding identified in the report and flowing through agreement in next steps
2. That no funding will be raised through taxation And that Council direct staff to continue working with the County on next steps, being the drafting of agreements and documents for approval by both County and lower tier Councils. Since the passing of this resolution, the County has received similar resolutions from all other lower tiers in the County allowing to move to next steps in the creation of the Municipal Service Corporation that would oversee the management of communal services systems installed within the County. The attached County report under attachment 1 further details on page 2 the guiding principles of the FMSC and the benefit it provides for future growth in South Frontenac.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 70 of 105 Township of South Frontenac Staff Report - FMSC Board appointment

Discussion/Analysis As requested under attachment 2, the next step in the process is to appoint a member of Council from each member municipality so that the governance board of the FMSC can be established. Once this step takes place, the FMSC will then develop its governance framework, in collaboration with Municipal CAO’s, which will confirm details such as the required municipal financial commitment, shareholder structure, the use of community benefits as well as its asset transfer policy.

Financial Implications Although the final amount will be finalized through the creation of the governance framework, the total initial investment required of the FMSC is $696,800 which will be proportionately allocated to the member municipalities based on the weighted tax assessment provide by MPAC on the date of incorporation to be paid over a 5-year period. The South Frontenac portion is estimated at $325,230.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Climate Considerations ☐ Not applicable to this report. ☒ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. -Communal Services promotes development with the use of a centralized water and wastewater source that will be overseen by the FMSC providing consistent standards to ensure environmental stewardship.

Attachments -Attachment 1 – County of Frontenac, report 2023-104 – Municipal Services Corporation Next Steps -Attachment 2- County of Frontenac letter – request for appointment of board member FMSC

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 71 of 105 Township of South Frontenac Staff Report - FMSC Board appointment

-Attachment 3 -Communal Services Business Case

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 72 of 105

To:

Council

From:

Office of the Clerk

Date of Meeting:

July 15, 2025

Subject:

Options regarding public member vacancy – Committee of Adjustment

Report Number:

2025-099

Summary The purpose of the Report is to provide Council with background information to be considered to make a decision regarding the public member vacancy on the Committee of Adjustment. Recommendation That Council support Option 1 presented in Report 2025-099 and that notwithstanding Schedule D of the Committee By-law (By-law-2023-04, As Amended), that Council take no action with respect to the vacant Committee of Adjustment public member position; and That the vacant public member position remain unoccupied for the remainder of the term of Council. Background The Committee of Adjustment is a quasi-judicial body, legislated by the Planning Act. The composition of the Committee of Adjustment, as outlined in Schedule D of the Committee By-law (By-law 2023-04) is as follows: “Composition (As Appointed by Council): Four (4) members of Council; representative of the four Township Districts and Four (4) members of the public” As members of the public are appointed to the Committee of Adjustment for the term of Council, the term of public member appointments to the Committee of Adjustment concludes on November 14, 2026 in accordance with Section 3.1. of the Committee By-law. Discussion/Analysis Below are options available to Council in reviewing the current vacancy. Option 1 Staff recommend that Council refrain from appointing a member of the public to fill the vacancy on the Committee of Adjustment for the remainder of the Council term due to the considerable learning curve from both a land use planning and process/procedural www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number -2025-099

Page 73 of 105

standpoint, and the limited number of meetings remaining in the current term of Council (September-December, 2025 and February-November, 2026). It is worthy to note that Section 44.6 of the Planning Act states as follows: “Vacancy not to impair powers (6) Subject to subsection (5), a vacancy in the membership or the absence or inability of a member to act does not impair the powers of the committee or of the remaining members” Further, Schedule D of the Committee By-law states as follows: “Notwithstanding the South Frontenac Township Procedure By-law, consistent with the Planning Act, three members constitute a quorum for consent, minor variance, and legal non-conforming use applications.” Option 2 Should Council wish to fill the public member vacancy on the Committee of Adjustment, a recruitment campaign could occur in accordance with Schedule G of the A By-Law to Prescribe the Form, Manner, and Times for the Provision of Notice (By-law 2025-33). Schedule G to By-law 2025-33 states as follows: “Procedures for Notice – Committee Member Appointments In addition to the provisions in Section 2.1 of this By-law and in accordance with Township of South Frontenac By-law 2025-21, the following shall apply for advertising for vacant positions on Township Committees as outlined in Township of South Frontenac By-law 2023-04, “Committee By-law”: Content of Notice: • Criteria to serve on a Committee. • The term of appointment. • Information regarding Committee mandate and number of available positions. • Information regarding application process. Manner of Notice: • As per Section 2.1. Timing of Notice: • Twenty days in advance of the deadline for receiving applications.” Due to the prescribed notice requirements, it is anticipated that received applications would be brought before Council for consideration on September 2, 2025. Applications submitted during the 2022-2026 term of Council recruitment process are not subject to consideration as the Committee By-law states as follows: www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number -2025-099

Page 74 of 105

“3.2 Retention of Applications to Serve on Committees Applications from members of the public who are not appointed during the regular appointment process will be kept on file in the Clerk’s Department for a period of one year from the date of submission. If a vacancy occurs on a Committee within one year, the applicants who applied to serve on that Committee and were not appointed will be contacted and asked if they are still interested in serving. Names of those who continue to have an interest to serve on the Committee will be submitted to Council for consideration to fill the vacancy. The Clerk’s Department will readvertise the vacancy if necessary.” It is worthy to note that in order to serve on a Township of South Frontenac committee, one must meet criteria outlined in Section 3.0 of the Committee By-law which reads as follows: “3.0 Criteria to Serve on Committee Citizen appointees to committees listed in this By-law must be at least 18 years or older, a resident/business owner in the Township, and be one of the following: • Canadian Citizen, or • Permanent Resident, a person who has been given permanent resident status by immigrating to Canada but is not a Canadian Citizen, and has resided in the Township of South Frontenac for at least one year. Appointees must maintain residence in the Township of South Frontenac for the duration of their term. All appointments made to agencies, boards and commissions listed in Schedule B, C and D must be made in accordance with the rules established by their governing body.” Financial Implications Not applicable. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number -2025-099

Notice/Consultation None Attachments None Approvals Submitted By:

James Thompson, Clerk Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 75 of 105

Page 76 of 105

To:

Council

From:

Director of Finance & Treasurer

Date of Meeting:

July 15, 2025

Subject:

Appointment of Deputy Treasurer

Report Number:

2025-105

Summary This report recommends the passing of a by-law to appoint Melia Edgar as Deputy Treasurer for the Township. Deputy Treasurers must be appointed by By-law to meet Municipal Act requirements to grant the powers of the Treasurer as needed. Recommendation That By-law 2025-49, attached to Report Number 2025-105, as Exhibit A, being a By-law to appoint Melia Edgar as Deputy Treasurer for the Township of South Frontenac, be given first and second reading; and That By-law 2025-49 be presented to Council for third reading. Background Under the Municipal Act, Section 286(2), the municipality may appoint Deputy Treasurers who shall have the same powers and duties as the Treasurer. The Township of South Frontenac appoints a Deputy Treasurer to ensure all powers are granted during an absence or illness of the Treasurer. Discussion/Analysis The Township hired Melia Edgar as it’s Deputy Treasurer as of June 2, 2025. The attached by-law will appoint her as Deputy Treasurer under the legislated terms of the Municipal Act. Financial Implications None. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-105

• •

Page 77 of 105

Pillars: Municipal Service Excellence Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation None Attachments Exhibit A – By-law 2025-49 Approvals Submitted By:

Stephanie Kuca, Director of Finance & Treasurer Approved By:

Louise Fragnito, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 78 of 105 Exhibit A

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2025-49 A BY-LAW TO PROVIDE FOR THE APPOINTMENT OF A DEPUTY TREASURER WHEREAS it is necessary for the Council of the Corporation of the Township of South Frontenac, to enact a by-law to provide for the appointment of a Deputy Treasurer, who in the absence of the Treasurer would carry out the duties of the Treasurer and, WHEREAS subsection 286(2) of the Municipal Act, 2001, c.25 as amended provides for by-laws to appoint a Deputy Treasurer to have all the powers and duties of the Treasurer under that and any other act, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That Melia Edgar be appointed as Deputy Treasurer for the Corporation of the Township of South Frontenac effective July 15, 2025.

That the duties, roles and responsibilities will be according to the Job Description approved by the Chief Administrative Officer.

And that By-law 2022-88 be rescinded effective July 15, 2025.

This by-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 15th day of July 2025. Read a first and second time this 15th day of July 2025. Read a third time and finally passed this 15th day of July 2025. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

James Thompson, Clerk

Page 79 of 105

To:

Council

From:

Director of Finance & Treasurer

Date of Meeting:

Tuesday, July 15, 2025

Subject:

Community Grants

Report Number:

2025-101

Summary This report provides Council with a summary of the Community Grant applications received and seeks approval for the proposed funding allocations. Recommendation That Council approve fifteen (15) Community Grant applications as noted in Exhibit A of Report 2025-101 totalling $44,109.88. Background The Township established a Community Grants program to support and encourage community organizations and events that enrich the quality of life within the Township. Applications are invited through the website and newspaper each year and assessed according to the policy approved by Council. Discussion/Analysis Applications were accepted for the Community Project Grant program up to April 30, 2025. Twenty-six (26) applications were received this year and evaluated by the Chief Administrative Officer, the Treasurer, and the Financial Analyst to determine eligibility according to the Community Grants Policy. Where necessary, clarifications or additional information was sought from the applicants. Fifteen (15) proposals were found eligible and are recommended for grant funding subject to all terms and conditions of the policy being met and a grant agreement signed, prior to any release of funds. Financial Implications The 2025 budget approved by Council includes $35,000 for community grants. Unused 2024 funds $11,955 have been carried over, resulting in a total of $46,955 being available for allocation. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-101

Page 80 of 105

The evaluation panel recommends approval of $44,109.88 to 15 applicants, as detailed in Exhibit A. Funding Stream Capital Operating Sponsorship TOTAL

of Applications

11 0 4 15

$ Recommended $35,309.88 $ 0.00 $ 8,800.00 $44,109.88

An amount of $2,845.12 will automatically be carried over for 2026. Relationship to Strategic Plan ☐ Not applicable to this report. ☒ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillars: People and Partnerships Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Attachments Exhibit A – Summary of Applications and Funding Recommendations Exhibit B - Community Grants Policy Approvals Prepared By: Kyle Griese, Financial Analyst Submitted By:

Stephanie Kuca, Director of Finance & Treasurer Approved By:

Louise Fragnito, Chief Administrative Officer www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Exhibit A – Summary of Applications and Funding Recommendations Eligible Stream

Organization

Eligible & Recommended

Purpose

Capital

Battersea United Church

Repair of Cracks & Painting of Sanctuary Walls

$

1,500.00

Sponsorship

Frontenac County Plowmen’s Association

Frontenac County Plowing Match

$

2,000.00

Sponsorship

Frontenac Holistic Health Collective

Frontenac County Holistic Health Fair

$

2,300.00

Capital

Golden Links Hall / Independent Order of Odd Fellows and Rebekahs

Replace Tables & Chairs in Main Hall

$

5,000.00

Capital

Inverary United Church

Dishwasher Replacement

$

2,509.00

Capital

Inverary Youth Activities Inc

The Welcome Walkway - Phase I (Accessible Walkway)

$

5,000.00

Sponsorship

Loughborough Firefighters Association

Santa Claus Parade

$

2,000.00

Capital

New Leaf Link

Computer (Laptop) & Workstation (Desk)

$

519.23

Capital

Princess Elizabeth Rebekah Lodge #358

Mobility Assistive Equipment

$

5,000.00

Capital

St. John’s Anglican Church, Sunbury

Painting Trim, Repointing Limestone, Bathroom Repairs

$

5,000.00

Capital

St. Paul’s Anglican Church

Church Internal Accessibility (Stair Chair Lift)

$

5,000.00

Sponsorship

Storrington Lions Club

Breakfast with Santa

$

2,500.00

Capital

Sydenham High School - Eagles Nest Program

Nurture Program - Freeze Dryer

$

2,467.09

Capital

Sydenham Lake Canoe Club

Stay Afloat (PFDs)

$

1,091.48

Capital

Verona Free Methodist Church

Church Fellowship Hall Serving Island

$

2,223.08

$

44,109.88

Page 81 of 105

Exhibit B - Community Grants Policy

Page 82 of 105 Township of South Frontenac 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 4354 communications@southfrontenac.net

Community Grants Policy

1. Purpose This policy is to establish a grant process that supports and encourages community organizations and events that enrich the quality of life within the Township. 2 . Policy The Township on a yearly basis will solicit applications from community organizations for projects or events supporting community initiatives. The total amount available within a calendar year will be based on what has been set within the year’s operating budget. Individual allocations to organizations will be based on a pre-determined structure. Being approved in one year does not guarantee funding in the following year. Multiple intakes of applications may occur in one calendar year, depending on uptake in the funding. When multiple intakes occur in a year, different streams may be applied to in the same intake, and in subsequent intakes. 3 . Definitions & Guideline Community organizations: Not for profit including unincorporated groups or registered charitable organizations who: o operate a business, provide a service or event within the geographic boundaries of the Township of South Frontenac o have the ability to show the stability or sustainability of the organization/group o in the previous calendar year, received less than 75% of its operating budget from government grants. o Submitted financial statements from the previous calendar year with your Letter of Intent along with a list of current officers.
2. Criteria for All Grant Recipients
3. Submissions must have a well-defined purpose and take place / be completed within the calendar year of receiving the grant.
4. Submissions must meet the requirements of the application process.
5. The Grant request may be for: • a new, improved or expanded community service (including necessary supplies) • a community event • an acquisition, improvement or expansion of a facility or its related equipment • the acquisition and installation of community assets
6. Final reports from any previous year’s funding must have been received in order to be considered for the current year.
7. Unspent funds must be returned to the Township following completion of the project. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community

Page 83 of 105 Township of South Frontenac 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 4354 communications@southfrontenac.net 6. In years where there are multiple intakes, applicants may apply to subsequent intakes if the application is for a different grant stream. 7. Applicants may apply for different grant streams within the same intake. 8. Applicants cannot be in receipt of other program specific Township funding. Grant Streams

1. Operating • Grant up to $2,500 • Grants will not be given: o to cover deficit or retire debt o to respond to annual fundraising drives to sustain support o to support recurring operating expenses of established organizations or programs
2. Sponsorship • Grant up to $2,500 • Sponsorship funds provided must be for a specific purpose of the event (i.e. music, food, sleigh rides, etc.) • Township sponsorship must be clearly acknowledged and promoted at the event and in all materials • The event must be open to the community and must be free to attend, or as an alternative the proceeds are provided to a local charity
3. Capital • Grant up to $5,000 • The applying organization must match the grant dollar for dollar • Can be used for the acquisition, improvement or expansion of equipment or facility owned by the applicant • Written quotes for the work must be submitted with the application • 50% of the approved grant will be released upon approval and the remaining 50% of the grant will be paid out upon submission of paid receipts Preference will be given to new projects/new groups however previously approved projects/groups may also reapply and be approved for further funding if there is evidence that the program or event is developing successfully.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community

Page 84 of 105 Township of South Frontenac 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 4354 communications@southfrontenac.net

Schedule 1: Application Process How to Apply:

1. The Township will advertise on their website and in the local paper to announce the application process. The first intake will receive applications until Wednesday, April 30, 2025. Subsequent intakes will be at the discretion of the Township.
2. Download and complete the Letter of Intent form from our website.
3. Email your Letter of Intent, along with necessary financial statements to admin@southfrontenac.net. Mail your Letter of Intent, along with necessary financial statements to: Township of South Frontenac P.O. Box 100 4432 George Street Sydenham, ON K0H 2T0 Re: Community Grants Or deliver in person to our temporary administration offices at the Sydenham Library at 4412 Wheatley St, Sydenham, ON K0H 2T0
4. All Letter of Intents will be reviewed by staff and presented for Council approval as soon as possible. Grant decisions will be communicated soon thereafter. Evaluation: Once all applications have been received, staff will review them and rate them on their impact to the community and the ability to support or improve the quality of life for residents. Should multiple applicants meet the application requirements and goals of the funding, a fixed amount will be granted to each organization with any remaining funding allocated based on the percentage applied for and the total funding available. Submissions beyond the scope of this grant process may be presented for separate consideration to Council in advance of the next operating budget review. If you are selected for a grant, you will be asked to sign a grant agreement. Upon completion of your project or event, you are required to submit a Final report. The final report is intended www.southfrontenac.net South Frontenac is a welcoming and thriving rural community

Page 85 of 105 Township of South Frontenac 4432 George St, Box 100 Sydenham ON, K0H 2T0 613-376-3027 Ext 4354 communications@southfrontenac.net to help you evaluate the initiative and help us evaluate the effectiveness of our grants in supporting and improving the quality of life in our community. Contact: For further assistance, please contact admin@southfrontenac.net.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community

Page 86 of 105

To:

Council

From:

Director, Public Services

Date of Meeting:

July 15, 2025

Subject:

MHIP Health and Safety Water Stream - Grant Application

Report Number:

2025-100

Summary The purpose of this report is to seek Council’s endorsement of an application for infrastructure funding under the provincial Municipal Housing Infrastructure Program – Health and Safety Water Stream (HSWS) grant program. Recommendation That Council endorse the Rehabilitation of the Sydenham Water Tower project as the priority for infrastructure funding under the Municipal Housing Infrastructure Program – Health and Safety Water Stream at a total project cost of $305,500; and That Council authorize the Mayor and Clerk to execute all corresponding transfer payment agreements with the province should the grant application be successful. Background On January 21, 2025, the Province of Ontario announced the launch of the new $175 million Health and Safety Water Stream under the Municipal Housing and Infrastructure Program. The new infrastructure program aims to expand or rehabilitate aging water, wastewater, stormwater flood and erosion infrastructure. The projects are aimed to help preserve current housing supply and protect communities during extreme weather events. Eligible costs under the program may include pre-construction planning work, engineering design, materials, construction, project management and contingency costs (25%). The program will fund a maximum of up to 73% (up to $30 million) of eligible project costs with the municipality required to fund all remaining project costs, including any cost overruns or escalations. Eligible applicants may combine (i.e., stack) other federal and municipal funding (including development charges revenue) to fund the 27% minimum recipient contribution.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-100

Page 87 of 105

Projects should be informed by an applicant’s asset management plan (AMP). This means the proposed project was identified based on the plans prioritized lifecycle activities for the applicable asset category. If the project does not align with the priorities identified within an applicant’s asset management plan, a strong rationale must be provided in the application form. All projects must start no later than June 26th, 2026. The project start can include preconstruction soft costs (i.e., design, planning, engineering, project management, etc.) or construction (i.e., shovels in the ground). Project soft costs can be retroactive to April 1, 2024. Construction must not start prior to project approval and Duty to Consult requirements have been met and communicated by the province. Projects must be completed by March 31, 2029. Discussion/Analysis In order to be eligible for funding, the municipality must have an approved asset management plan. Projects submitted under the program must also align with the community’s priorities as identified within the current asset management plan. If a project does not align with the priorities of the asset management plan, a strong rationale must be provided in the application. In September of 2023, the Township commissioned a comprehensive inspection of the Sydenham water tower to assess all structural, electrical and mechanical components along with a review of the tank coatings. Interior tank coatings were assessed with a submerged remote operated vehicle and exterior tank coatings were assessed visually. Results of the inspection by Landmark Municipal Services identified both short-term and medium-term rehabilitation work including the following: a) Tank Accessories • Remove non-compliant fall arrest rail from the tank interior ladder • Design, supply and install valve chamber handrail and ladder system and access ladder with GlideLoc fall arrest rail • Repair access tube hatch mechanism and roof handrail accessories • Upgrade tank light with LED fixture and controller • Repair and bond lightning protection cable at top of the tank b) Interior Coating Repairs (1-2 years) • Clean and remove tank sediment and disinfect interior • Power tool clean affected areas and apply epoxy repairs c) Exterior Coating Renewal (2-4 years) • Power wash exterior painted surfaces • Repair rust spots and/or bare metal areas • Apply overcoat primer (surface tolerant epoxy) to the entire tank • Apply new finish coat (polyurethane) treatment

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-100

Page 88 of 105

A summary of potential eligible costs has been outlined in Table 1 below: Table 1 – Eligible Project Details Item

Project Component (HECS)

5

Design and Tender Document Preparations Water Tower – Rehabilitation of Accessories Water Tower – Rehabilitation of Interior Surface Water Tower – Rehabilitation of Exterior Surface Contract Administration

6

Contingency

$ 61,100

Total Eligible Cost

$ 305,500

2 3 4

Eligible Costs Excl. HST $ 21,250 $ 43,250 $ 36,625 $ 132,650 $ 10,625

Notes:

Currently included in capital forecast as $40,000 for 2026 by Utilities Kingston Currently included in capital forecast for $40,000 for 2027 by Utilities Kingston Recommended update of Capital forecast for 2027 horizon year Estimate 25% Contingency – (automatically applied under HSWS application)

The HSWS grant application was submitted on the June 26th, 2025 deadline and did not require an accompanying resolution of Council. Due to the timing of meetings in June, staff were otherwise unable to bring forward the final details of the application beforehand. Staff are currently recommending that Council endorse the Rehabilitation of the Sydenham Water Tower under the Municipal Housing Infrastructure Program – Health and Safety Water Stream (HSWS) grant program. The project aligns with the Township’s asset management plan and capital forecasting for 2026 and 2027. The project is also considered Exempt under the Municipal Class Environmental Assessment process and is expected to readily meet the start-up deadline of June 26, 2026. Project design and tendering would be completed in 2026, and the construction phases would all advance in 2027. If the grant is unsuccessful, the full scope of this project would not move forward, and components would be incorporated within the Township’s annual capital budget. Financial Implications The total eligible cost of the project is $305,500 which includes a mandatory 25% contingency allowance. If the Township is successful under the HSWS grant application, the province will fund a maximum of 73% of the eligible project expenses to a maximum of $223,015.00. The remaining 27% of the eligible expenses totalling $82,485.00 would be funded by the municipality. The Township costs would be 100% funded from the Sydenham Water Reserve. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative adheres to the following guiding principle of the 2023-2026 Strategic Plan. www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number: 2025-100

• •

Priority: Choose an item. Action Item (If Applicable): Insert Text

Climate Considerations ☒ Not applicable to this report. Notice/Consultation Director of Corporate Services / Treasurer Financial Analyst Utilities Kingston Attachments None. Approvals Prepared By: W. Troy Dunlop, C.E.T., Manager of Engineering and Capital Projects Submitted By:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, CPA CGA, Chief Administrative Officer

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Page 89 of 105

Page 90 of 105

To:

Council

From:

Director, Public Services

Date of Meeting:

July 15, 2025

Subject:

Award of Tender # PS-2025-05 Eagle Creek Bridge Replacement

Report Number:

2025-098

Summary The purpose of this report is to provide background on the budget and award of contract for the Eagle Creek Bridge Replacement under delegated authority of the Procurement By-law. Recommendation The report is for information only. Background In 2022, Council approved the initial capital budget for the planned replacement of the Eagle Creek Bridge located on Bob’s Lake Road approximately 2.2km north of Buck Bay Road (Exhibit A). This structure was assessed as part of the 2021 OSIM program and the structure received a rating of poor due to the signs of structural deterioration. The existing 5.4m wide by 3.9m long cast in place structure will be replaced with a two lane open bottom precast structure, retaining walls and a new guiderail system. The detailed design for this project was completed by HP Engineering and considers several operational constraints that include limited staging areas, adjacent fish habitat, and dewatering requirements. Environmental screening was also carried out at the crossing to prescribe appropriate measures within the contract to address potential for sensitive plant, fish, and wildlife species. Traffic volumes at the crossing are in the order of 250 vehicles per day. Discussion/Analysis On February 26th, 2025, the Township released a tender for Eagle Creek Bridge Replacement on Biddingo and advertised on the Township’s website. On April 10th, 2025, the tender closed with a total of eight (8) tender submissions received. All of the tenders were reviewed and found to be compliant with the tender call.

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-098

Page 91 of 105

The results of the qualifying tender bids are listed as follows:

Supplier Clearwater Structures Inc. Crains Construction Ltd. Dalcon Constructors Ltd. GMP Contracting Ltd Ross and Anglin Ltd Strong Bros General Contracting Ltd. Thomas Fuller Construction Co. Ltd. Tolles Ltd.

Total (Including Net HST Rebate) $ 1,187,912.56 $ 635,765.95 $ 882,692.70 $ 904,747.94 $ 933,546.24 $ 1,009,535.52 $ 902,525.72 $ 707,846.12

Staff completed a detailed review of the Crains Construction Ltd. bid submission and found their tender bid to be balanced. Their construction firm has also completed several successful projects locally and they have the experience and resources necessary to perform the work. This project has been awarded to Crains Construction Ltd. under delegated authority granted within the Procurement By-law. Terms and conditions contained in the contract require that the work is completed on or before September 30th, 2026. Terms and conditions in the Eagle Creek Bridge ensure that this contract cannot be carried out at the same time as the Fish Creek Bridge which will is scheduled to open to traffic on September 30th, 2025. Financial Implications The original approved Budget allowance for the overall project is $1,103,500. A detailed breakdown of the revised project budget is provided below:

ACTIVITY

COST ($)

Design/Tender Preparations/Permits

$

30,980.07

Crains Construction Co. Bid (low bid Net HST) Contract Administration, QA/QC Testing, Inspection, and Asbuilt Drawings (5%) Contingency Allowance (10%)

$

635,765.95

$

31,788.30

$

63,576.59

Revised Project Cost (Inc. Non-Refundable HST)

$

762,110.91

Approved Budget (2022 to 2025)

$ 1,103,500.00

Forecasted Net (Surplus) 30.9%

$

341,389.09

www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

Township of South Frontenac Staff Report Number – 2025-098

Page 92 of 105

Once the overall project costs are considered, the project is forecasted to have a net surplus of $341,389.09 or 30.9% of the budget amount. This project is within the approved budget and therefore falls within delegated authority for award of contract. Relationship to Strategic Plan ☒ Not applicable to this report. ☐ This initiative adheres to the following strategic pillars and directions of the 2023-2026 Strategic Plan. • •

Pillar: Choose an item. Action Item (If Applicable):

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation • Director of Finance & Treasurer • HP Engineering Attachments Exhibit A – Budget Sheet Project # 22-18 Eagle Creek Bridge Reconstruction Approvals Prepared By: W. Troy Dunlop, C.E.T., Manager of Engineering and Capital Projects Submitted By:

Kyle Bolton, C.E.T., Director of Public Services Approved By:

Louise Fragnito, Chief Administrative Officer www.southfrontenac.net South Frontenac is a welcoming and thriving rural community.

22

Page 93 of 105

Page 94 of 105 Minutes of Council June, 10, 2025

Township of South Frontenac Council Meeting Minutes

Meeting #2025-13 Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton

• Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods
• Manager of Planning Services, Jan Minaker - Manager of Human Resources

1

Meeting to Order

a)

Resolution Resolution No. [2025-13]-01 Moved by Councillor Pegrum Seconded by Councillor Sleeth That the Council meeting of June 10, 2025 be called to order at 7:00 p.m. Carried

2

Roll Call

a)

The Deputy Clerk conducted roll call.

3

Approval of Agenda (and Addendum)

a)

Resolution Resolution No. [2025-13]-02 Moved by Councillor Turcotte Seconded by Councillor Leonard That the agenda be approved, as presented. Carried

4

Disclosure of Pecuniary Interest

a)

There were none.

5

Committee of the Whole “Closed Session”

a)

Not applicable.

6

Recess (If Required)

7

Ceremonial Presentations

a)

There were none.

8

Public Meeting

Page 95 of 105 Minutes of Council June, 10, 2025 a)

Resolution Resolution No. [2025-13]-03 Moved by Councillor Roberts Seconded by Deputy Mayor Ruttan That the public meeting be called to order. Carried

b)

Councillor Roberts declared a Point of Order and took the opportunity to present Mayor Vandewal a certificate in celebration of his 50th wedding anniversary.

c)

Notice of Collection The Deputy Clerk read the Notice of Collection.

d)

Public Meeting for Zoning By-law Amendment Application PL-ZBA-2025-0044, Roman Catholic Episcopal (Fotenn), 3977 Sydenham Road Holly Newitt, Consultant with Fotenn Planning & Design, was present as the agent to the file and provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions from Members of Council. Mayor Vandewal afforded members of the public the opportunity to provide comments. Rochelle Jackson, Sydenham Road, expressed concerns regarding parking congestion and a lack of visibility during events at the church and community hall. Holly Newitt addressed the concern and explained that the gravel parking lot will remain the same size, and provided an overview of site specific zoning as it relates to this property. Rochelle Jackson inquired about minimum lot standards are raised a concern about water supply with regards to the well. Holly Newitt responded that the proposal exceeds minimum lot standards and that the well will be a condition of consent if the application is brought forward. Mayor Vandewal afforded members of the public and Council a final opportunity to provide comment or ask questions. No further questions or comments were received.

e)

Public Meeting for Zoning By-law Amendment Application PL-ZBA-2025-0045, Heyman, 2529 Freeman Road Christine Woods provided an overview of the application. The applicant, Tanya Heyman, was present and provided additional context regarding their intended use and vision for the property and their business. Richard Doherty, Consultant, was present and provided an overview of the application. Mayor Vandewal afforded members of Council the opportunity to ask questions. There were no questions from members of Council.

Page 2 of 8

Page 96 of 105 Minutes of Council June, 10, 2025 Mayor Vandewal afforded members of the public the opportunity to provide comment. Adam King was present and spoke to concerns regarding the proposal. He indicated that he had submitted a letter regarding his objections. He acknowledged that the proposal provides benefits to the community but expressed a summary of his concerns highlighting his issues with the scale, location, scope, and approach of the proposal. Rodney Wilson was present and raised concerns regarding water availability. He suggested that residents be provided with a better understanding of what water is available and reassurances that the well provides an adequate supply for the intended uses of the property. He spoke to concerns regarding the intentions for disposing human waste and regarding traffic considerations in the area. He added that there are safety and security concerns with regards to overnight camping on site. Tracy Moore was present and provided support for the application, and spoke to favourable considerations such as the creation of jobs and the alignment of the proposal with Township goals and objectives. She provided additional clarification on the intentions behind some of the proposed uses, such as a commercial kitchen, and why these items are required for the business. Cynthia McKegney was present and expressed concerns regarding the scope of the activities that are proposed on site as well as concerns regarding the water. She requested an assessment for the use and method for watering the community garden. Mayor Vandewal asked that the report include consideration for the applicants to purchase their water rather than relying on the well. He added that he would like to see defined uses specified in the report. Councillor Turcotte inquired if a water/hydrogeological assessment could be conducted. Christine Woods explained that staff will review the proposal and if staff deem it necessary, additional information will be requested from the applicant. She added that site plan control could address some of the other concerns. Tanya Heyman provided additional details regarding their current practices with respect to water consumption and conservation. She added that the proposal includes an additional well in a separate part of the property from the current well. Mayor Vandewal afforded members of Council and the public a final opportunity to ask questions or provide comment. No further questions or comments were received. f)

Resolution Resolution No. [2025-13]-04 Moved by Councillor Morey Seconded by Councillor Pegrum That the public meeting be closed. Carried

9

Delegations

a)

Mary Royer was present and spoke to Council regarding By-law 2017-50, A By-law to Regulate Outdoor Solid Fuel Burning Appliances.

Page 3 of 8

Page 97 of 105 Minutes of Council June, 10, 2025 b)

Susan Foley was present and spoke to Council regarding By-law 2017-50, A By-law to Regulate Outdoor Solid Fuel Burning Appliances. Council recessed from 8:30 p.m. to 8:49 p.m.

10

Briefings

a)

Richard Allen, Manager of Economic Development, and Debbi Miller, County of Frontenac, were present and provided an economic development update to Council. (This Is Frontenac Youtube Video https://www.youtube.com/watch?v=o6JEthkrWXk) Council recessed from 8:59 p.m. to 9:09 p.m.

11

Reports from Administration

a)

2025 Municipally Significant Event Designation for AGCO SOP Resolution No. [2025-13]-05 Moved by Councillor Roberts Seconded by Councillor Sleeth That Council designate the Line Spike Frontenac concert on June 28 and June 29, 2025 between 10:00 a.m. and 11:00 p.m. in Harrowsmith as a municipally significant in support of the Alcohol and Gaming Commission of Ontario Special Events Permit Application. Carried

b)

Reconfirm Application to Stop up and Close Unopened Road Allowance (PLRAC-2022-0136 (Carr)) Resolution No. [2025-13]-06 Moved by Councillor Leonard Seconded by Councillor Turcotte That Council agree, in principle, to stopping up, closing and selling a portion of unopened road allowance between Concessions 9 and 10, District of Bedford, with an understanding that a by-law will be brought back to Council to be approved upon the applicant producing an acceptable survey of the lands. Carried

c)

Standard for Hydrogeological Assessments: Consents and Additional Dwelling Units Resolution No. [2025-13]-07 Moved by Deputy Mayor Ruttan Seconded by Councillor Sleeth That Council receive the “Standard for Hydrogeological Assessments: Consents and Additional Dwelling Units” as included in Exhibit A of Report 2025-088; and That Council direct staff to use the “Standard for Hydrogeological Assessments: Consents and Additional Dwelling Units” for all planning applications, where applicable. Deferred (See Motion to Defer Which was Carried) Resolution No. [2025-13]-08

Page 4 of 8

Page 98 of 105 Minutes of Council June, 10, 2025 Moved by Councillor Roberts Seconded by Councillor Trueman That the report regarding the “Standard for Hydrogeological Assessments: Consents and Additional Dwelling Units” included as Exhibit A of Report 2025088 be deferred to a subsequent meeting of Council for staff to prepare more information regarding setting a baseline for minimum standards regarding the assessment of adjacent wells. Carried d)

Zoning By-law Amendment Application PL-ZBA-2025-0031, Willes (The Boulevard Group), 102904001011600, Sydenham Road Resolution No. [2025-13]-09 Moved by Councillor Morey Seconded by Councillor Pegrum That the Zoning By-law Amendment Application (File Number PL-ZBA-20250031) submitted by Willes (The Boulevard Group), regarding the property with roll number 102904001011600, be approved; That By-law 2025-43, attached to Report Number 2025-090, as Exhibit A, being a By-law to amend the zoning on lands known as Part of Lot 6, Concession 4, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-43 be presented to Council for third reading. Carried

e)

Appointment of a Building Inspector Resolution No. [2025-13]-10 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2025-44, attached to Report Number 2025-44, as Exhibit A, being a By-law to appoint a Building Inspector, be given first and second reading; and That By-law 2025-44 be presented to Council for third reading. Carried

f)

CAO Performance Appraisal Working Group Resolution No. [2025-13]-11 Moved by Councillor Turcotte Seconded by Councillor Roberts That Council appoint Mayor Vandewal, Councillor Morey and Councillor Leonard to a CAO Performance Review Working Group for 2025. Carried

g)

Budget Approval Request – Unplanned Road Repairs Resolution No. [2025-13]-12 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan That Council approve funding in the amount of $768,350 for unplanned roadwork on Henderson Road, Latimer Road and Long Swamp Road funded by off-setting savings from the forecasted surplus of $1,124,413.74 for the Road 38 Reconstruction (#23-56) and Craig Road (#24-41A) projects. Carried

h)

Harrowsmith Social and Athletic Club Canada Day Event – Intent to Sell

Page 5 of 8

Page 99 of 105 Minutes of Council June, 10, 2025 Alcohol Resolution No. [2025-13]-13 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council approve the temporary sale of alcohol by Harrowsmith Brewing Company as a part of Harrowsmith Social and Athletic Club’s Canada Day event at Centennial Park on July 1st, 2025, from 2:00 pm – 11:00 pm as required by By-law 2002–57 Sec. 10 (c). Carried i)

2025 Private Lane Upgrade Assistance Program Resolution No. [2025-13]-14 Moved by Councillor Leonard Seconded by Councillor Morey That Council approve the grant subsidies for the 2025 Private Lane Upgrade Assistance Program as outlined in Option 2 of Report 2025-082 totalling $115,996.55. Carried

12

Reports from Advisory Committees

a)

Motion Received from Recreation and Leisure Advisory Committee Resolution No. [2025-13]-15 Moved by Councillor Roberts Seconded by Councillor Leonard That the Recreation and Leisure Services Advisory Committee recommend to Council that staff be directed to explore changes to the existing municipally led program and event offerings for 2026, without introducing additional events or programs. Carried

13

Information Reports

a)

Bill 5, Protecting Ontario by Unleashing Our Economy Act, 2025

b)

Bill 17, Protect Ontario by Building Faster and Smarter Act

c)

Lake Ecosystem Grants – Annual Report

d)

Award of Tender # PS-2025-08 Pleasant Valley Municipal Drain

14

Committee of the Whole

15

Communications

a)

Correspondence received from Mark Dickson, Manager, Transportation Systems, City of Kingston, dated May 30, 2025 regarding traffic calming measures on Orser Road. Resolution No. [2025-13]-16 Moved by Councillor Trueman Seconded by Councillor Leonard That staff be directed to notify the City of Kingston that Council will not permit the installation of traffic calming measures on those sections of Orser Road that fall within geographic limits of the Township of South Frontenac. Carried

Page 6 of 8

Page 100 of 105 Minutes of Council June, 10, 2025 16

Tabling of Documents

a)

Received from Eastern Ontario Wardens’ Caucus (EOWC), regarding the June 2025 newsletter.

17

New Business

18

Notice of Motion

19

Approval of Minutes

a)

Resolution Resolution No. [2025-13]-17 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the minutes of the May 20, 2025 Council meeting be approved. Carried

20

Approval of By-laws

a)

Resolution Resolution No. [2025-13]-18 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte That By-laws Numbers (1) and (2) be given third reading. Carried

b)

Summary of By-laws:

1. By-law 2025-43 - A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) to Rural Industrial – Special Provision (RI-13) on lands described as Part Lot 6, Concession 4, District of Loughborough
2. By-law 2025-44 - A By-law to Appoint a Building Inspector

21

Committee of the Whole “Closed Session”

22

Confirmation By-law

a)

Resolution Resolution No. [2025-13]-19 Moved by Councillor Leonard Seconded by Councillor Morey That By-law 2025-45, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-13]-20 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2025-45, being the confirmatory by-law, be given third reading, signed and sealed. Carried

23

Date of Next Meeting

a)

The next Council meeting is scheduled for July 15, 2025 at 7:00 p.m.

Page 7 of 8

Page 101 of 105 Minutes of Council June, 10, 2025 24

Adjournment

a)

Resolution Resolution No. [2025-13]-21 Moved by Councillor Morey Seconded by Councillor Pegrum That the Council meeting of June 10, 2025 be adjourned at 9:49 p.m. Carried

Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community

Page 8 of 8

Page 102 of 105 Minutes of Council June, 25, 2025

Township of South Frontenac Council Meeting Minutes

Meeting # Time: 5:00 PM Location: Virtual Via Zoom Present: Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Absent: Ray Leonard, Adam Turcotte Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Kyle Bolton - Director of Public Services

1

Emergency Council Meeting

a)

As outlined in Section 4.6. of By-law Number 2025-21, notwithstanding any other provision of this By-law, an Emergency meeting of Council may be held, without written notice, to deal with an emergency or extraordinary situation, provided that an attempt has been made by the Clerk or their designate to notify the Members about the meeting as soon as possible and in the most expedient manner available.

2

Meeting to Order

a)

Resolution Resolution No. 2025-14-01 Moved by Councillor Morey Seconded by Councillor Pegrum That the Emergency Council meeting of June 25, 2025 be called to order at 5:00 p.m. Carried Resolution No. 2025-14-02 Moved by Councillor Morey Seconded by Councillor Pegrum That Council waive Clause 4.13.3 of By-law 2025-21 in order for Council to hold a closed meeting via electronic means. Carried

3

Roll Call

a)

The Clerk conducted the Roll Call.

4

Approval of Agenda (and Addendum)

a)

Resolution Resolution No. 2025-14-03 Moved by Councillor Trueman Seconded by Councillor Pegrum That the agenda be approved, as presented. Carried

Page 103 of 105 Minutes of Council June, 25, 2025 5

Disclosure of Pecuniary Interest

6

Committee of the Whole “Closed Session”

a)

Resolution Resolution No. 2025-14-04 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council resolve itself into Committee of the Whole “Closed Meeting” to consider the following item: Carried

b)

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - Municipal Special Event Designation.

c)

Resolution Resolution No. 2025-14-05 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council rise from Committee of the Whole “Closed Meeting” and the Clerk Report. Carried Resolution No. 2025-14-06 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council revoke the Municipally Significant Event Designation issued on June 10, 2025 for the Like Spike Frontenac Concert. Carried

7

Confirmation By-law

a)

Resolution Resolution No. 2025-14-07 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2025-46, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2025-14-08 Moved by Councillor Morey Seconded by Councillor Ruttan That By-law 2025-46, being the confirmatory by-law, be given third reading, signed and sealed. Carried

8

Date of Next Meeting

a)

The next Council meeting is scheduled for July 15, 2025 at 7:00 p.m.

9

Adjournment

a)

Resolution

Page 2 of 3

Page 104 of 105 Minutes of Council June, 25, 2025 Resolution No. 2025-14-09 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Emergency Council meeting of June 25, 2025 be adjourned at 5:20 p.m. Carried

Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community

Page 3 of 3

Page 105 of 105 Township of South Frontenac By-Law Number 2025-50 Page 1 of 1 By-Law Number 2025-50 A By-Law to Confirm generally all actions and proceedings of the Council meeting of the corporation of the Township of South Frontenac on July 15, 2025 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and; Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; Therefore, be it resolved that the Council of the Corporation of the Township of South Frontenac hereby enacts as follows:

1. The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on July 15, 2025, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held July 15, 2025, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on July 15, 2025, except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
4. Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
5. This By-law shall come into force and take effect on the date of its passage. Given First and Second Readings: Tuesday, July 15, 2025 Given Third Reading and Passed: Tuesday, July 15, 2025

James Thompson, Clerk

Ron Vandewal, Mayor

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