Body: Council Type: Minutes Meeting: Regular Date: July 15, 2025 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2025/Council - 15 Jul 2025 - Minutes.pdf)
Document Text
Minutes of Council July, 15, 2025
Township of South Frontenac Council Meeting Minutes
Meeting #2025-15 Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Kyle Bolton - Director of Public Services, Troy Dunlop Manager of Engineering and Capital Projects, Stephanie Kuca - Director of Finance and Treasurer, Melia Edgar - Deputy Treasurer, Christine Woods - Manager of Planning Services
1
Meeting to Order
a)
Resolution Resolution No. [2025-15]-01 Moved by Councillor Turcotte Seconded by Councillor Pegrum That the Council meeting of July 15, 2025 be called to order at 7:00 p.m. Carried
2
Roll Call
a)
The Deputy Clerk conducted roll call.
3
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-15]-02 Moved by Councillor Roberts Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried
b)
Council consented to allow Councillor Sleeth to make a brief statement regarding support for Township staff.
4
Disclosure of Pecuniary Interest
a)
There were none.
5
Committee of the Whole “Closed Session”
a)
Not applicable.
6
Recess (If Required)
7
Ceremonial Presentations
Minutes of Council July, 15, 2025 a)
There were none.
8
Public Meeting
a)
Resolution Resolution No. [2025-15]-03 Moved by Deputy Mayor Ruttan Seconded by Councillor Morey That the public meeting be called to order. Carried
b)
The Deputy Clerk read the Notice of Collection.
c)
Zoning By-law Amendment Application PL-ZBA-2025-0068, 1809505 Ontario Limited (Campbell), 3810 Perth Road, Storrington District Christine Woods, Manager of Planning Services, provided an overview of the application. Mayor Vandewal afforded Members of Council the opportunity to ask questions. There were no questions from Members of Council. Mayor Vandewal afforded members of the public the opportunity to speak to the application. There were no comments received.
d)
Resolution Resolution No. [2025-15]-04 Moved by Councillor Trueman Seconded by Councillor Turcotte That the public meeting be closed. Carried
9
Delegations
a)
There were none.
10
Briefings
a)
Christine Grossutti from the Frontenac Arch Biosphere Network were present and spoke to Council regarding the FABN Conservation Project. Louise Fragnito indicated that staff will prepare a report for consideration by Council regarding the resources required to support the Frontenac Arch Biosphere Network land classification project.
11
Reports from Administration
a)
Zoning By-law Amendment Application PL-ZBA-2025-0044, Roman Catholic Episcopal (Fotenn), 3977 Sydenham Road Resolution No. [2025-15]-05 Moved by Councillor Sleeth Seconded by Deputy Mayor Ruttan That the Zoning By-law Amendment Application (File Number PL-ZBA-20250044) submitted by Roman Catholic Episcopal Corporation of the Diocese of Kingston in Canada (Fotenn Planning + Design), regarding 3977 Sydenham Road, be approved;
Page 2 of 7
Minutes of Council July, 15, 2025 That By-law 2025-47, attached to Report Number 2025-103, as Exhibit A, being a By-law to amend the zoning on lands known as 3977 Sydenham Road, Part of Lot 6, Concession 2, District of Loughborough, Township of South Frontenac, be given first and second reading; and That By-law 2025-47 be presented to Council for third reading. Carried b)
Zoning By-law Amendment Application PL-ZBA-2025-0068, 1809505 Ontario Limited (Campbell), 3810 Perth Road, Storrington District Resolution No. [2025-15]-06 Moved by Councillor Roberts Seconded by Councillor Leonard That the Zoning By-law Amendment Application (File Number PL-ZBA-20250068) submitted by 1809505 Ontario Limited (Jody Campbell), regarding 3810 Perth Road, be approved; That By-law 2025-48, attached to Report Number 2025-102, as Exhibit A, being a By-law to amend the zoning on a portion of lands known as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington, Township of South Frontenac, be given first and second reading; and That By-law 2025-48 be presented to Council for third reading. Carried
c)
CMHC Affordable Housing Innovation Fund – Grant Application Resolution No. [2025-15]-07 Moved by Councillor Pegrum Seconded by Councillor Sleeth That Council endorse the CMHC Affordable Housing Innovation Fund Application in the amount of $3.15 million to support the innovative and collaborative approach in servicing the Verona Housing Project; and That Council authorize the Mayor and Clerk to execute all corresponding agreements with CMHC should the grant application be successful. Carried
d)
FMSC Shareholder Agreement Resolution No. [2025-15]-08 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte That Council receive the Frontenac Municipal Service Corporation (FMSC) Shareholder Agreement attached to report 2025-106 under Appendix A; and That the Mayor and Clerk be authorized to sign the Shareholder Agreement on behalf of the Township. Carried
e)
Options regarding public member vacancy – Committee of Adjustment Resolution No. [2025-15]-09 Moved by Councillor Roberts Seconded by Councillor Pegrum That staff be directed to begin the recruitment process in order to fill the vacancy on the Committee of Adjustment in accordance with Schedule G of the A By-Law
Page 3 of 7
Minutes of Council July, 15, 2025 to Prescribe the Form, Manner, and Times for the Provision of Notice (By-law 2025-33). Carried f)
Appointment of Deputy Treasurer Resolution No. [2025-15]-10 Moved by Councillor Turcotte Seconded by Councillor Sleeth That By-law 2025-49, attached to Report Number 2025-105, as Exhibit A, being a By-law to appoint Melia Edgar as Deputy Treasurer for the Township of South Frontenac, be given first and second reading; and That By-law 2025-49 be presented to Council for third reading. Carried
g)
Community Grants Resolution No. [2025-15]-11 Moved by Councillor Roberts Seconded by Councillor Morey That Council approve fifteen (15) Community Grant applications as noted in Exhibit A of Report 2025-101 totalling $44,109.88. Carried
h)
MHIP Health and Safety Water Stream - Grant Application Resolution No. [2025-15]-12 Moved by Councillor Trueman Seconded by Councillor Turcotte That Council endorse the Rehabilitation of the Sydenham Water Tower project as the priority for infrastructure funding under the Municipal Housing Infrastructure Program – Health and Safety Water Stream at a total project cost of $305,500; and That Council authorize the Mayor and Clerk to execute all corresponding transfer payment agreements with the province should the grant application be successful. Carried
12
Reports from Advisory Committees
a)
There were none.
13
Information Reports
a)
Award of Tender # PS-2025-05 Eagle Creek Bridge Replacement
14
Committee of the Whole
a)
Not applicable.
15
Communications
a)
There were none.
16
Tabling of Documents
a)
There were none.
Page 4 of 7
Minutes of Council July, 15, 2025 17
New Business
a)
Open Farms Proclamation Resolution No. [2025-15]-13 Moved by Councillor Sleeth Seconded by Mayor Vandewal Whereas the Township of South Frontenac recognizes the importance of agriculture in the region; and Whereas the Township of South Frontenac believes a strong agricultural economy is essential for enduring communities, for the health of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; and Whereas the Township of South Frontenac has a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the Township of South Frontenac is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac hereby declares September 5, 6 and 7, 2025, as Open Farms in the Township, and reminds individuals of the importance of this celebration which supports local agriculture and food businesses in our communities; And Further That the Township encourages all residents to support local farms and food businesses by participating. Carried
18
Notice of Motion
a)
Council consented for staff to prepare a report regarding existing Sydenham waterplant capacity and what upgrades would be required to provide additional capacity.
19
Approval of Minutes
a)
Resolution Resolution No. [2025-15]-14 Moved by Councillor Roberts Seconded by Councillor Morey That the minutes of the June 10, 2025 Council meeting and the June 25, 2025 Emergency Council meeting be approved. Carried
20
Approval of By-laws
a)
Resolution Resolution No. [2025-15]-15 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-laws Numbers (1) through (3) be given third reading. Carried
Page 5 of 7
Minutes of Council July, 15, 2025 b)
Summary of By-laws:
- By-law 2025-47 - A By-Law to amend By-law 2003-75, as amended, to rezone land from Rural (RU) and Community Facility (CF) to Urban Residential – First Density (UR1) and to rezone land from Urban Residential – First Density (UR1) to Community Facility (CF) on lands described as 3977 Sydenham Road, and to rezone land from Community Facility (CF) to Rural (RU) on lands described as Part Lot 6, Concession 2, District of Loughborough
- By-law 2025-48 - A By-Law to amend By-law 2003-75, as amended, to rezone land from UC-27 to UC-22 on a portion of lands described as 3810 Perth Road, Part of Lot 19, Concession 2, District of Storrington: 1809505 Ontario Limited
- By-law 2025-49 - A By-law to Provide for the Appointment of a Deputy Treasurer
21
Committee of the Whole “Closed Session”
a)
Resolution Resolution No. [2025-15]-16 Moved by Councillor Sleeth Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: Carried
b)
A proposed or pending acquisition or disposition of land by the municipality or local board - Portland District Council recessed from 7:51 p.m. to 8:03 p.m.
c)
Resolution Resolution No. [2025-15]-17 Moved by Councillor Turcotte Seconded by Councillor Roberts That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
22
Confirmation By-law
a)
Resolution Resolution No. [2025-15]-18 Moved by Councillor Turcotte Seconded by Councillor Morey That By-law 2025-50, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-15]-19 Moved by Councillor Sleeth Seconded by Councillor Pegrum That By-law 2025-50, being the confirmatory by-law, be given third reading, signed and sealed. Carried
Page 6 of 7
Minutes of Council July, 15, 2025 23
Date of Next Meeting
a)
The next Council meeting is scheduled for August 12, 2025 at 7:00 p.m.
24
Adjournment
a)
Resolution Resolution No. [2025-15]-20 Moved by Councillor Morey Seconded by Councillor Turcotte That the Council meeting of July 15, 2025 be adjourned at 8:29 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
Page 7 of 7
