Body: Council Type: Agenda Meeting: Regular Date: May 15, 2018 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 117
TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 7:00 PM, DATE: Tuesday, May 15, 2018 PLACE: Council Chambers. 1.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations
a)
Tony Fleming, Cunningham Swan, re: Johnston Point Condominium: Registration Process
3 - 14
b)
Chris Cannon, Director, Land Conservancy for KFLA, re: Access to property - Concession 9, Part Lots 7 & 8 Portland District
15 - 23
Approval of Minutes
a)
Minutes of the May 1, 2018 Council Meeting
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Johnston Point - Draft Plan of Condominium
30 - 48
b)
Site Plan Agreement for Dwelling on Sydenham Lake - Concession V, Part of Lot 8 - See By-law 2018-32
49 - 52
c)
Investment Services
53 - 55
d)
Reduction, Cancellation and Refund of Taxes
e)
Tender No. PW-2018-07 - Pavement Rehabilitation Program for Harrowsmith/Rutledge & Arena Boundary Roads
57 - 58
f)
Fermoy Hall
59 - 63
Committee Meeting Minutes
24 - 29
56
Page 2 of 117
a)
Corporate Services Committee meeting held April 10, 2018
64 - 65
b)
Public Services Committee meeting held April 12, 2018
66 - 68
By-laws
a)
By-law 2018-32
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
Memo from Joe Gallivan, Director of Planning & Economic Development, County of Frontenac, re: Johnston Point - Possible violations of conditions
87 100
b)
Meela Melnik-Proud, re: Follow up from delegation/ Possible Violations of Conditions - Johnston Point
101 110
c)
Honourable Inidira Naidoo-Harris, Minister of Education, re: Update on Pupil Accommodation Review Guideline
111 114
d)
Honourable Bob Chiarelli, Minister of Infrastructure, re: Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure
115 116
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2018-33
Adjournment
69 - 74
75 - 86
117
Page 3 of 117
Cunningham Swan -:5§j:-.32, ,, LAWYERS
Tony E. Fleming DirectLine:613.546.8096 E—mail: tfleming@cswan.com LSUCCertifiedSpecialistin Municipal Law (LocalGovernment/ LandUse Planning)
May 7, 2018
Townshipof South Frontenac 4432 George Street Sydenham, Ontario KOH 2T0
Attention: Wayne Orr, CAO Dear Mr. Orr: RE:
JohnsonPoint Condominium; Registration Process Our File No. 12955-499
Council requested that we review the Draft Plan Conditions approved by Order of the Ontario MunicipalBoard and provide to Council an outline of the process by which the conditions may be satisfied, and the Township’srole in the approval process.
Paragraph 56 of the Board Order provides that the County of Frontenac has the authority to clear the conditions of draft plan approval and to administer the final approval of the plan of condominium. in the event that there are any difficulties implementingthe conditions, or if any changes to the Draft Plan are requested, the Board can be spoken to further on those issues. We attach to this letter a chart setting out a summary of the Draft Plan Conditions, who is responsible for dealing with each condition, the timing for satisfyingthe condition and our thoughtson issues that may arise for the Township. As a general matter, the Township is responsiblefor confirmingthat the developer has satisfied the conditions, and then the Township advisesthe County of complianceso that the County can issue final approval. Typically,a lower tier municipalitywill only forward its comments to the approving authority (in this case the County) once the developer has requested final approval and the lower tier municipalityhas confirmed that all of the conditions have been met to its satisfaction. It is important to also note that there are conditions that are not subject to approval by the Township; the developer must provide clearance letters to the County to deal with those conditions. other, non—Township, CUNNINGHAM. SWAN. CARTY. LITTLE& BONHAM LLP SMITH ROBINSON BUILDING. SUITE 300
~
27 PRINCESS ST.. KINGSTON ON K7L 1A3 TEL: 6l354402lI
FAX: ()l3—542—98I4
WEBSITE: WWW.CSWAN.COM
Page 4 of 117
in order to be satisfied, the Township may require confirmation from professionalsprovided by the developer, or may require confirmation by on—site inspections by Township staff or outside consultants. In the attached chart we discuss some of these issues. The Township is responsible
only for confirmingthat the conditions of draft plan approval have been satisfactorilyaddressed (for those conditions identified as a Township responsibility).The Township is not responsible for enforcing any other legislationassociated with the natural environment or other matters. We are aware that residents have expressed concerns that within 30m of the water branches may have been trimmed and dead wood or other debris may have been removed. The draft
plan conditions provide: s. 5(a)(ii) the vacant land condominium agreement applyingto all the waterfront units shall set out the municipality’senvironmental protection policies requiring that the area within 30 metres of the highwater mark of a waterbody or wetland shall be maintained in a natural state for soil and vegetation. s. 6
—
the Declaration shall contain clauses:
(iv) stating that, subject only to allowinga path to the water or removing invasive species, all livingtrees greater than 4 inches diameter at breast heightwithin 40 m of any water body shall not be removed, with the exception of trees knocked over
naturally; v. stating that, subject only to allowinga path to the water, all vegetation, with the exception of invasive species, shall be retained and maintained in their natural state within 30 m of all water bodies.
s. 6(b) within the common element open space vegetation removal is prohibited.
These are all clauses that are not in force or effect currently. The Township has no authorityto enter onto the property or the abilityto enforce the conditions that will ultimatelybe included in the condominium agreement or site plan agreement right now. The developer must still comply with Species at Risk legislation,for example, and if any act on site affects habitat for such species, the MNRF have enforcement duties we are not aware of any activity that has been allegedto breach this legislation. —
Once the condominium has been registered, the condominium agreement, site plan and Declaration will all be documents that contain the environmental restrictions excerpted above, and they can be enforced. The condominium agreement and site plan control are enforced by the Township; the Declaration and any Condominium Rules are enforced by the condominium
corporation. As I read the environmental conditions above, there is no prohibition on removing dead vegetation and downed trees (provided the tree was downed by natural causes). it is an open
CUNNINGHAM. SWAN. CAR‘l“{. LITTLE& BONHAM LU’
Page 5 of 117
question as to whether pruning a tree fails to ”maintain” the vegetation in its natural state. Provided the tree is livingand no livingunderstory vegetation is removed, there is an argument that the vegetation is being maintained in a natural state. Guidance from the Official Plan is of some assistance in understanding the intent of the requirement. Policy5.2.7(b)(i) states: “… Vegetation within the setback area should be disturbed as little as possibleconsistent with pedestrian passage, safety, provision of views and ventilation. When considering views and ventilation, it is intended that only selective, minor tree cutting and trimming occur. The soil mantle within the setback area should not be altered. These measures are intended to minimize environmental and visual impacts by reducing phosphorus inputs, preventing erosion and by maintaining a natural appearance of the shoreline…" In the context of the Official Plan, it would be difficult to interpret the language in the draft plan conditions as prohibitingany trimming of trees, provided that the “trimming"was not excessive and/or contrary to preserving a natural appearance of the shoreline.
Regardlessof whether activities to date meet Council’s expectations with respect to this clause, the Township does not have any regulationin place to prohibitthe removal of dead trees or the or a pruning of livingtrees within the water setback. The Township does not have a tree by—law is site alteration removal or tree Therefore that it can enforce. site alteration by—law any alleged not in breach of any Township laws. After registration, the Township will enforce the site plan control and condominium agreements in the same manner that it enforces all other such agreements in the Township. The draft condominium agreement currently includes a license in favour of the Township to enter on the condominium lands (excluding any private residence) during normal operating hours to inspect the property and to perform any work arising from the default of the owner under the agreement. A further clause provides that where the owner is in default, and fails to correct such default within 15 days, the Township may enter the property and undertake the necessary work at the expense of the owner. l will attend Council on May 15 to answer any questions that Council may have related to this letter or the approvalof the draft plan.
Sincerely, Cunningham, Swan, Carty, Little & Bonham LLP
Tony E. Fleming,C.S. TEF:kj Enclosures
CUNNINGHAM. SWAN. CARTY. LITTLE& BONHAM LLP
Page 6 of 117
Summary Chart Condition
Description
Who is
responsible for confirming the condition is satisfied
Timing for satisfying the condition
Township issues
Draft Plan
N/A
N/A
Identifies the draft plan only
Condominium Agreement
Township
The agreement must be executed and registeredon title prior to the mal P C.) all condominium
This agreement will include a variety of items, such as:
of ;€glStf2i1t|OnfOf .3 m reserves _
_
Note that no
—
lots can be transferred until the plan is
registered
Conveyance
inclusion of environmental and Hydro
geological reports —
prohibitionsof any
development within 30 m of water —
Financial Requirements
Township and County
the Township and County for all legal, engineering,
The Township must confirm to the County that the developer has paid all applicablefees. The condominium agreement will create other financial
planningetc.
obligations
expenses, permit
bindingon the
The developer must agree in the condominium agreement to pay for all servicing required for the
development AND reimburse
CUNi\‘lNGHr\M,
SVVAN, C/\l(l‘Y.
standard private road clauses
LITTLE& BONHAM LIP
Page 7 of 117
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
condition is satisfied fees incurred prior developer to final approval 4.
Access
(a)
Private roads must be
Township
constructed to Township standards
Before or after final approval
This obligationis included in the condominium agreement. The
approval is delegated to the “ownship Public Works Manager (b)
Private roads must be located a minimum of 30 m from
Township
Before or after final approval
agreement. A
wetlands and water bodies
(C)
surveyor can undertake this confirmation
Driveway construction requires
Township
After final
approval
site plan approval
and engineering design (d)
(e)
“his obligationis included in the condominium
This obligation is included in the condominium agreement
Traffic counts at North Shore Road and upgradesto the entrance location
Township
Private roads named
Township
Before or after final approval
This obligation is included in the condominium agreement
Before or after final approval
This obligationis included in the condominium agreement
(f)
.3 m reserve along
Township
CUNNINGHAM,
Conveyed prior to
SWAN. Cr\m’x‘. LITTLE& BONHAM Ll!’
This obligationis
Page 8 of 117
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
registration
included in the condominium
condition is satisfied Unit 12
agreement
(g)
Township
Private access to Units 1, 2, 3, 4, 5 and 14
Prior to
registration
This obligationis included in the condominium agreement
Environment and
Natural Heritage (a)
Private road policies
Township
An d
LafldsWlthl“ 30 m 0f Shallbe maintained in a natural state for soil and vegetation
The obligationis to be included in .. the condominium
Until the condominium
agreement
registeredthe obligationis not
Water
(b)
.
IS
emcOrCeab|e
Untilthe condominium
constructing any
The obligationis to be included in the condominium
drivewayto ensure a
agreement
30 m setback from
registeredthe obligationis not
the wetlands
enforceable
Township
Unit 14 shall be
surveyed prior to
(c)
agreement
CRCA requirements
Township
shall be complied with
agreement is
The obligationis to be included in the condominium
Until the condominium
agreement
registeredthe obligationis not
agreement is
enforceable (d)
MNRF shall be consulted on all species at risk issues
Township
The Declaration and the condominium agreement shall
CUNI'lNGHr\M. SW/\i\‘. CARTY. l.lT’l’Ll.’St BONHAM LU‘
Untilthe benefit permit is issued the conditions are unknown.
Page 9 of 117
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the
Township issues
condition
condition is satisfied incorporate all recommendations contained in any benefit permit
The obligationis included in the condominium agreement (any conditions are
incorporated automaticallyinto the agreement) (e)
Township
Whip poor will surveys
(i)
—
Declaration
(xi)
Various clauses
Township
related to setbacks, vegetation retention,
walkwayconstruction and dock construction (b)
Township Prohibitingremoval of vegetation within the common element open space
Sewage and water
disposal
Township
If present, the MNRF will address in any benefit permit, if necessary
The obligationis included in the condominium
Allclauses must be contained within the Declaration and the Condominium Agreement
These obligations are included in the condominium
Rules must be established by the condominium
These rules are obligatedwithin the condominium agreement and are enforceable by the condominium Corporation
agreement
agreement
This is included recommendations in the must be addressed condominium to the satisfaction agreement of the KFL&A
CUNNINGHAM.SWAN. CARTY.l.l’TTLl3& BONHAM LU’
Page 10 of 117
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
condition is satisfied
municipality 8.
Dock and deck access
(a)
—
(c)
Details for locating and constructing doc|<s and bridges
Township/CRCA
Docks constructed These obligations are included in after registration condominium Walkingbridge for the Unit 6 constructed agreement prior to registration
Parkland dedication
Township
Rulesfor passive use of the common element Park established by the condominium.
These obligations are included in the condominium agreement
Parkland conveyance at 5% 10.
Township
Storm water
Report recommendations to be included in the condominium
These obligations are included in the condominium agreement
agreement 11.
Township
Archaeology
Recommendations These obligations are included in to be the condominium
implemented during
agreement
construction 12.
Utilities
(a)
Mitigation measures for road use
Township
CUNNlNGHr\M,
construction after
registration
SWAN,
CARTY. l_lTTLE «S: BONHAM Ll)‘
These obligations are included in the condominium
Page 11 of 117
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
condition is satisfied agreement
Township
unopened road allowance
Not included in
Close and convey prior to final
the condominium
approval
agreement
Township must confirm prior to final approval
Garbage collection facility
Township
Constructed prior to final approval
Not included in
the condominium agreement
Township must confirm prior to final approval Canada post box
Township
Constructed prior to final approval
Not included in the condominium agreement
Township must confirm prior to final approval Street lighting
Township
Constructed prior to final approval
Not included in the condominium agreement
Township must confirm prior to final approval Street signage
Township
Constructed prior to final approval
Not included in the condominium agreement
Township must confirm prior to final approval
CUNNINGHAM. SWAN. Ci\l{‘I’Y. l.l’l’TLl.’S: BONHAM LIP
Page 12 of 117 10
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
Installed after registration
Included in the condominium
condition is satisfied (g)
Township
Speed limit on the water
agreement (h)
Township
Servicing issues includingprivate
Constructed prior to final approval
Not included in
the condominium
Lane construction
agreement
and North Shore Road upgrades
Township must confirm prior to final approval
Township
Site plan control
Approvalis a preconditionto buildingpermit
included in the condominium agreement
issuance 14.
Revisions to draft
Township and
Prior to
Ifthe process of
plan
County
registration
satisfying conditions results in changes to the plan, that is subjectto approval
When requesting
General conditions
(a)
When requesting final approvalsubmit copies of plans and surveyor certificate that the plan conforms with zoning
County
Condominium conforms to the Zoning By—law
Township and
Prior to final
Township and
CRCA
approval
CRCA confirm
(b)
approval
the plan conforms to zoning and the
CUNNINGHAM. S-VAN.CARTY‘l.lTTl.E & BONHAM Lu‘
Page 13 of 117 11
Condition
Description
Who is
responsible for confirming the
Timing for satisfying the condition
Township issues
condition is satisfied CRCA is satisfied (c)
Draft Declaration
Township and
Prior to final
approval
County
approval
The municipalities must confirm that the Declaration meets the conditions before it is registeredto
the condominium create
Clearance letters
(a)
Condominium conforms to the Zoning By—law
Township
Conditions 1-14
Township
(b)
Prior to final
approval
Zoning must also be satisfactoryto CRCA
Prior to final
approval
The Township must confirm to the County that the conditions have been satisfied,and how they have been satisfied. This can include confirmation letters from CRCA that they are satisfied with the zoning, letters and other materials from the developer confirming how they met the condition or a
CUNNlNGHAM.S\N/\i\‘, CAl{’l’Y. U1 TLE -$1BONHAM Lil‘
Page 14 of 117 12
Condition
Who is
Description
responsible for confirming the
Timing for satisfying the condition
Township issues
condition is satisfied statement
from
the Township as to what steps it took to inspect and confirm work was complete
and satisfactory (C)
Condition 6 (a)
KFL&A
approval
[should be 7] (d)
Conditions 7 and 8
CRCA
Lapsing provisions
Prior to final
aPP’°Va’
[should be 5 and 8] 17.
Prior to final
N/A
N/A
CUNNINGHAM. SWAN, C/\R’l’Y. LITTLE& BONHAM Lu’
Page 15 of 117
Information for Township Councillors May 15, 2018
The issue Need permanent road access to a property on Hambly Lake (part Lots 7 and 8, Concession 9, Portland District)
Background Current owners willing to donate 13 acres to the Land Conservancy for Kingston, Frontenac, Lennox and Addington Property deed provides access to Hinchinbrooke Road via Moore Drive and Moore Farm Lane but unopened road allowance between Concessions 9 and 10 blocks permanent legal access to Moore Drive from the property Land conservancy representatives have thoroughly reviewed options with township planning staff Staff advise that a permanent right of way across the unopened road allowance can only be obtained via a decision of South Frontenac Township Council
What we seek Permanent access across a 66 foot by 66 foot section of the unopened concession road allowance Registration of permanent access on the property title
Benefits to all parties Current owner able to complete donation and obtain appropriate charitable receipt Land Conservancy for Kingston, Frontenac, Lennox and Addington able to expand its conservation of natural spaces in South Frontenac Township, and protection of species at risk Property’s neighbours enjoy expansion of permanent natural spaces Township retains all of its rights concerning the concession road; any road closure and sale would simply be subject to an easement
Christine Cannon, director cannonc@ca.inter.net
Need Council to resolve a property access issue • A 13-acre property on Hambly Lake does not have legal road access to it • Property has valuable natural features, including wetlands and, rare for this area, acid-loving plants • It has only a small building lot on high ground • Offered as a donation to the Land Conservancy for KFLA Page 16 of 117
• North property boundary abuts an unopened road allowance between concessions 9 and 10 • LC-KFLA’s goal is to accept property with legal access
Page 17 of 117
• Property is Part Lots 7 and 8, Concession 9, Portland District – in yellow • Property has deeded access to Moore Drive and Moore Farm Lane – municipally-owned roads that are maintained by residents – in pink Page 18 of 117
Current situation • Discussed options with township planning staff over the past year • Understand that the township’s current policy is not to close unopened road allowances that lead to water, however there are no guarantees • Advice is to seek political solution to problem Page 19 of 117
Land Conservancy Request Township Council action • Grant permanent right of way 66 feet in width across the unopened road allowance from Moore Drive to this property
Benefits • Secures valuable natural habitat on Hambly Lake • Benefits neighbouring properties • Possibly increases neighbouring property values • Supports objectives for protecting natural spaces Page 20 of 117
LC-KFLA Mission To preserve and protect natural sites and landscapes in Kingston, Frontenac County, and Lennox and Addington County
LC-KFLA Vision To: • secure land • connect valuable natural areas • encourage land stewardship • preserve the ecological integrity of the region • be recognized as a responsible, farsighted land trust and a key conservation partner
Page 21 of 117
Preservation of Habitat Diversity Can Lead to Species Conservation
Lakeshore and adjacent forest
Rivers, streams and riparian area
Ponds and adjacent forest
Woodland habitat
Marshes and wetlands Wood duck box maintenanc
Page 22 of 117
Woodland walking trails
Bridge maintenance
Habitat Preservation for Species at Risk
Five-lined Skink
Milk Snake
Grey Ratsnake
Stinkpot Turtle
Blanding’s Turtle
Golden-winged WarblerCommon Nighthawk
Monarch
Whip-poor-will
Wood Thrush
Eastern Meadowlark
Page 23 of 117
Butternut
Northern Map Turtle
Page 24 of 117 Minutes of Council May, 1, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 12 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk, Darcy Knott, Fire Chief, Terry Gervais, (former Acting Fire Chief) 1.
Call to Order
a)
A moment of silence was taken in remembrance of the late Larry York who served as Storrington District Councillor for two terms.
b)
Resolution Resolution No. 2018-12-01 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT the Council meeting of May 1, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2018-12-02 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approves the agenda as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations - n/a
Approval of Minutes
a)
Council Meeting Minutes of April 17, 2018 Resolution No. 2018-12-03 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council approves the minutes of the April 17, 2018 Council meeting. Carried
Page 25 of 117 Minutes of Council May, 1, 2018 9.
Business Arising from the Minutes
a)
Proposed Zoning Amendment for 2 Residential Lots - Concession V, Part of Lot 4: Morgan See By-law 2018-28
b)
Proposed Zoning Amendment for Single Detached Dwelling at Collins Lake; Corcoran See By-law 2018-29 and By-law 2018-30
Reports Requiring Action
a)
Proposed Road Allowance Closing between Lots 30 and 31, Concession X, Storrington: Campeau Council directed staff to close and sell all of the road allowance to either one or split between both neighbours. They were not in favour of selling a portion and leaving a piece.
b)
Proposed Road Allowance Trade: Part of Lot 25, Concession XIV, Bedford: Spicer/Postma Council directed staff to move forward with this request. There is no requirement to advertise as it is essentially a trade of land to provide a better configuration. The Public Works Manager is to take a look at the site to ensure there is area adequate for recycling bins, parking, mailboxes etc.
c)
Investment Update Resolution No. 2018-12-04 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council direct staff to continue with the current investment strategy as directed at the January 16th Council meeting pending the assessment of alternatives once the contract for Advisory services has been awarded. Carried
d)
Fire Budget Reallocations Resolution No. 2018-12-05 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the recommendations of the Acting Fire Chief and that $14,900 from the Capital budget be transferred from the Decontamination tent and forceable entry door to the line for new fire hall equipment. AND THAT $10,775 from the capital under $5,000 lines in the operating budget be reallocated towards bunker gear replacement. Carried
e)
Terry Gervais, Acting Fire Chief: Report on the Status of the Fire Service Mr. Gervais reviewed his report with Council and the recommendations he has prepared for Fire Chief Knott. Council thanked Mr. Gervais for his review of fire services and commended the volunteers for their assistance and patience during the transition process. Resolution No. 2018-12-06
Page 2 of 6
Page 26 of 117 Minutes of Council May, 1, 2018 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the report dated May 1, 2018 on the Status of the Fire Services; AND THAT the report is forwarded the Fire Chief Knott for consideration and action. Carried f)
Sydenham Water System - Reallocation of Funds Resolution No. 2018-12-07 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve an amount of $25,000 to be transferred from the Water Hauling Station Capital Budget to the Water Tower Capital Budget. Carried
g)
Recommendations from Development Services Committee Resolution No. 2018-12-08 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council adopt the recommendations of the Development Services Committee outlined in the report dated May 1, 2018 and that this be communicated with staff of the County of Frontenac and the CFDC. Carried
h)
Options for Planning Services Mayor Vandewal requested a recorded vote on the amendment (Resolution #2018-12-10) Deputy Mayor Barr, Councillor Roberts and Mayor Vandewal voted against the amendment with the remainder of Council voting in favour. Resolution No. 2018-12-09 Moved by Councillor Sutherland Seconded by Councillor Barbeau AMENDMENT: THAT Council continue to pursue the recruitment for a Director of Development Services and hire a recruitment agency for this role. Carried Resolution No. 2018-12-10 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council adopt Model 3 as outlined in the report dated May 1, 2018, Options for Planning Services AND THAT staff be directed to take the necessary steps to recruit and implement the identified model. Carried
i)
Land Purchase - See By-law 2018-27
j)
Adoption of Heritage Committee Terms of Reference Resolution No. 2018-12-11 Moved by Councillor Revill Seconded by Councillor Sutherland
Page 3 of 6
Page 27 of 117 Minutes of Council May, 1, 2018 THAT Council adopt the Draft Changes to the Heritage Committee Terms of Reference dated March 26, 2018. Carried 11.
Committee Meeting Minutes
a)
South Frontenac Recreation Committee Meeting held January 15, 2018
b)
Lakes & Trails Planning Meetings held January 23, 2018, February 28, 2018 and April 5, 2018 Councillor Sutherland noted that the Lakes and Trails Festival is scheduled for July 14, 2018 an they have expanded the program to include a street concert from 2:00 pm to 4:00 pm.
c)
South Frontenac Rides Meetings held February 12, 2018 and April 16, 2018
d)
Loughborough Canada Day Committee Meeting held February 15, 2018 Resolution No. 2018-12-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council receives for information the minutes of the following committee meetings: • South Frontenac Recreation meeting held January 15, 2018 • Lakes & Trails Planning meetings held January 23, February 28 and April 5, 2018 • South Frontenac Rides meetings held February 12 and April 16, 2018 • Loughborough District Canada Day meeting held February 15, 2018 Carried
By-laws
a)
By-law 2018-27 - Purchase of boat launch area Resolution No. 2018-12-13 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the following by-laws be given first and second reading: • By-law 2018-27 • By-law 2018-28 • By-law 2018-29 • By-law 2018-30 Carried Resolution No. 2018-12-14 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-27, being a by-law to purchase 1863 Wellington Street, plus an expansion of approximately 60 feet by 150 feet in the District of Storrington, be given third reading signed and sealed. Carried
b)
By-law 2018-28- Rezone Concession V, Part of Lot 4, Loughborough Resolution No. 2018-12-15 Moved by Councillor Sutherland Seconded by Councillor Revill
Page 4 of 6
Page 28 of 117 Minutes of Council May, 1, 2018 THAT By-law 2018-28, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Waterfront Residential (RW) to Special Urban Residential First Density Zone (UR1-19), Loughborough District, be given third reading signed and sealed. Carried c)
By-law 2018-29 - Rezone Concession VII, Part Lot 33, Storrington Resolution No. 2018-12-16 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-29, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Limited Service Residential-Waterfront (RLSW) Zone to Special Waterfront Residential (RW-40) Zone, Storrington District, be given third reading, signed and sealed. Carried
d)
By-law 2018-30 - Site Plan Agreement with Helena Corcoran & Joy Benn Resolution No. 2018-12-17 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-30, being a by-law to authorize the Mayor and the Clerk to enter into a Site Plan Agreement between the Corporation of the township of South Frontenac and Helena Corcoran and Joy Benn, be given third reading signed and sealed. Carried
Reports for Information
a)
Building Activity Report - 1st Quarter 2018
b)
Cancellation of May 8 and June 12, 2018 Committee of the Whole Meeting
c)
Quarterly Financial Update to March 31, 2018
d)
Accounts Payable and Payroll Listing
e)
Public Works Public Events in May
f)
2018 Roadside Weed Spraying
g)
Trail Committee Member Report - April 2018 Councillor Sutherland commended Robert Charest for his updates on the trail. He noted the request for garbage cans at the Perth Road parking lot.
Information Items
a)
Letter to Owner of Loughborough Lake Holiday Park
b)
Jannette Amini, Manager of Legislative Services/Clerk County of Frontenac, re: Prison Farms to include Dairy Cows
c)
Councillor Sutherland - Letter to Frontenac County Council, re: Johnston Point Benefit Permit
d)
Trevor Griffin, District Manager, MNRF, Peterborough, re: Johnston Point ESA Permit Application.
Page 5 of 6
Page 29 of 117 Minutes of Council May, 1, 2018 15.
Notice of Motions
a)
Councillor Revill sought Council’s support to obtain a legal opinion and clarify matters with regard to Johnston Point; specifically who is responsible for monitoring, what is the appropriate time for scrutiny. Council was supportive of having the CAO contact the township lawyer for an opinion.
Announcements/Statements by Councillors - n/a
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny questioned the cancellation of the May and June Committee of the Whole meetings. Wayne Orr explained that there are no reports for the May 8 meeting and the CAO and Deputy Clerk will be at a conference on June 12. He noted that the Chair can call a meeting if necessary for Committee of the Whole meetings in July and August although the procedural by-law provides for only one Council meeting in those months.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-31 Resolution No. 2018-12-18 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-31 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 1 day or May 2018. Carried Resolution No. 2018-12-19 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-31, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 1 day of May, 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-12-20 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the Council meeting of May 1, 2018 be adjourned at 8:30 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 6 of 6
Page 30 of 117
REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: May 15, 2018 REPORT DATE: May 11, 2018 SUBJECT: Draft Condominium Agreement for Johnston Point Development
RECOMMENDATION: It is recommended that Council receive the Planning Report dated May 11, 2018 for information regarding a draft Condominium Agreement for the Johnston Point Plan of Condominium Development in Part of Lots 23 & 24, Concession VI, District of Loughborough and provide any direction or comment prior to staff bringing it forward for approval. BACKGROUND: On August 25, 2016 the Ontario Municipal Board approved a draft plan of condominium for the proposed Johnston Point residential development and they imposed draft plan conditions for its final approval. One of these conditions is that the owner enter into a condominium agreement with the municipality. ANALYSIS: Accordingly, the Township’s solicitor has now prepared a draft condominium agreement to address this condition. A draft of the agreement is attached hereto. It should be noted that the solicitor will be present at the Council meeting to answer questions Councillors may have. It is expected that the agreement will be brought back to Council on June 5, 2018 with a by-law to authorize the Mayor and Clerk to enter into the agreement
FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – draft condominium agreement. Approved by: Lindsay Mills
Prepared/Submitted by: Lindsay Mills
JohnstonPointReportReCondominiumAgreement
Page 31 of 117
ATTACHMENT #1
CONDOM?NIUM AGREEMENT
Johnston Point
THIS AGREEMENT made in triplicate this day of
,2018.
BETWEEN:
MAGENTA WATERFRONT DEVELOPMENT CORPORATION hereinafter referred to as the ?OWNER” OF THE FIRST PART
- and -
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
hereinafter referred to as the ?Municipality” OF THE SECOND PART
WHEREAS the Owner appealed to the Ontario Municipal Board resulting from a Iack of decision within the requisite 180 day period regarding approval of a Draft Plan of Condominium for lands more particularly described on Schedule “A” attached hereto (the ?Owner’s Lands”);
AND WHEREAS the Owner, the Municipality, and the County of Frontenac reached a settlement with respect to the Draft Plan of Condominium; AND WH EREAS the Ontario Municipal Board approved the Draft Plan of Condominium for the Owner"s Lands and imposed draft plan conditions, pursuant to the Planning Act, as amended; AND WH EREAS the Plan of Condominium creates 15 Residential Units, a common access road,
and a common waterfront passive recreational area, with the common elements owned by the Condominium Corporation (as such term is defined below) and governed by the Condominium Act, 1998 (the “Act?) the Declaration and the By-laws of the Condominium Corporation, each Unit owner being an owner of the Condominium Corporation; AND WHEREAS it is a condition to draft plan approval that the Owner enter into a Condominium Agreement with the Municipality and register this Agreement on title to the Owner"s Lands in accordance with section 51(26) of the Planning Act; AND WHEREAS the Owner shall register a Declaration and Description under the Actin order to create a Vacant Land Condominium Corporation upon the Lands described in Schedule “A? attached hereto, and upon creation of the Vacant Land Condominium Corporation (the “Condominium Corporation?), the Condominium Corporation shall assume all of the obligations of the Owner pursuant to this Agreement; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the approval of the Plan of Condominium and other good and valuable consideration, the Owner hereby agrees with the Municipality as follows: 1 . The Owner shall, at its sole risk and expense and to the satisfaction of the Municipality, construct, use, operate and maintain those facilities and works set out in the Plan of Condominium Drawings in accordance with the terms of this Agreement. The Plan of Condominium Drawings listed in Schedule “C” are hereby incorporated by reference
Page 32 of 117
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into this Agreement. Without Iimiting the generality of the foregoing, the Owner agrees that it shall build all private lanes to the Municipal standard for private lanes. The originals of the Plan of Condominium Drawings are on file in the offices of the Municipality and shall govern in the event of any dispute. 2. As a condition of this agreement and without which this agreement shall have no effect, the Owner shall:
a. execute and deliver this Agreement to the Municipality; b. obtain a consent to registration of this Agreement in a form satisfactory to the Municipality from the holder of any mortgage or other encumbrance of the Owner’s Lands that will be outstanding on the date of registration of the Plan; C.
pay in full all outstanding taxes, drainage and unamortized Iocal improvement charges on the Owner"s Lands;
d. pay in full all outstanding invoices issued by the Municipality with respect to the Plan;
e. deliver to the Municipality an original cop)/ and an s%? x ‘izi? reduced copy of the final Plan forwarded to the County for registration; f. deliver:
i. to the County of Frontenac, eight (8) mylars and four (4) paper prints ot’ the completed Plan; 11.
to the Township of South Frontenac, four (4) copies of all reference plans and four (4) copies of all conveyance documents for all easements and Iands being conveyed to the Municipality, if any;
iii. to the Township of South Frontenac, a surveyor"s Ceitificate to confirm that the Iots and blocks on the Plan conform to the permitted minimum area requirements for each lot and the maximum density requirements in the Zoning By-Iaw of the Municipality; and
tv. to the Township of South Frontenac and the County of Frontenac, a digital file in AutoCAD format of all required drawings; g. provide certification from the Owner’s Professional Engineer that the facilities and services have been installed and are sufficient to ensure the independent operation of the Condominium Corporation. Alternatively, if any facilities or services have not been installed such that the Condominium Corporation can operate independently, then the Owner will be required to engage the services of a qualified quantity surveyor or professional engineer to provide a calculated amount of the required security for one hundred percent (1 00%) of the required works. The security shall be provided in a form satisfactory to the Municipality in its sole discretion and shall be in compliance with the Act.
- The following Schedules are attached to and form part of this Agreement: Schedule “A” - Description of Lands Schedule"B” - Security Schedule “C” - Plan of Condominium Drawings Schedule “D” -
Grants of Easement and Other Public Lands
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Schedule “E” -
Municipal Conditions
- The Owner shall comply with any amendments, additions or deletions to the Plan of
Condominium Drawings that the Municipality may reasonably require after the date of this Agreement in order to better ensure the proper and orderly development of the Owner"s Lands.
s. Without limiting the generality of the Owner"s obligations set out in clause 1 of this Agreement, the Owner covenants and agrees that it shall comply with those municipal conditions set out in Schedule “E? to this Agreement.
The Owner shall deliver to the Mu nicipality those deeds or grants of easement or rightsof-way set out on Schedule ?D?.
If required by the Municipality, the Owner shall employ an engineer Iicensed and in good standing with the Association of Professional Engineers of Ontario to supervise all engineering functions including but not Iimited to:
a. the preparation of calculations, contours, designs, plans and specifications; b. the preparation and furnishing of all required drawings; c. the preparation of the necessary contracts; d. the obtaining of all required federal, provincial and municipal approvals; e. the provision of the field layout, contract administration and construction supervision;
f. the maintenance of all records of construction and upon completion to advise the Municipality of all construction changes and to prepare all final and ?as constructed? plans and drawings as may be required by the Municipality; and
g. acting as the Owner’s representative in all matters pertaining to the construction.
- The Owner shall furnish all plans, specifications, designs, calculations, contours, or other information pertaining to the Owner’s Lands as the Municipality may require. No contract shall be awarded and no work shall commence or be continued without
the prior written approval of the design and inspection of the work by the Municipality. 9. All required inspections shall be performed by the Municipality whose determination of whether any work has been constructed to its satisfaction shall be final. 10. The Owner shall not transfer title to any Unit within the Plan until after this agreement, all deeds, grants of easement and O.3 metre reserves in favour of the Municipality and related reference plans of survey have been registered, as required. 11 .All civic addresses and 911 numbers for use within the Plan shall be allocated by the
Municipality. The Owner shall advise each purchaser of a Unit of its correct number. 12. The Owner shall submit proposed Iane names to the Municipality for approval. The naming and installation of civic addresses and Iane signs shall be in accordance with the Municipal Standards for 911 and Emergency Preparedness and at the Owner"s expense. The Iocation of all entrances to all Units, including the Iocation of culverts and 911 civic address signage shall be shown on a plan approved by the Municipality prior to issuing a building permit for development within the Lands. 13. The Owner covenants and agrees that nothing in this Agreement releases the Owner
Page 34 of 117
4
from the obligation to comply with the provisions of all other by-Iaws of the Municipality that may now or in future be in effect.
All construction within the Owner"s Lands shall be carried out in accordance with any noise by-law of the Municipality which may be in effect from time to time.
Time shall be of the essence of this Agreement and of any extension of time that may be agreed upon by the parties.
The Owner hereby grants to the Municipality, its servants and contractors, a licence to
enter the Owner’s Lands during normal operating hours for the purpose of inspecting the real property within the Plan of Condominium and to perform any work arising from or the result of any default by the Owner under this Agreement. 17. It is the intent of this Agreement that the Mu nicipality shall not incur any expense for the development of the Owner’s Lands and every obligation of the Owner under this Agreement shall be deemed to include the words ?at the expense of the Owner?, unless specifically stated otherwise.
- In the event the Owner is in default in the performance of any obligation under this Agreement and such default continues more than fifteen (1 5) days after the Municipality delivers written notice to the Owner requiring the Owner to remedy the default, the Municipality may, without further notice to the Owner, do such thing at the Municipality"s expense as it may reasonably require necessary to remedy the default, and the Municipality may recover the expense incurred in doing such thing by action or the same may be recovered in Iike manner as municipal taxes in accordance with the provisions of Section 446 of the Municipal Act, 2001, s.o., 2001, C. 25, as amended. 19.The Owner agrees to reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium.
- All invoices, costs and expenses received or incurred by the Municipality and payable by the Owner shall be paid within thirty (30) days of the Municipality’s invoice or demand for payment to the Owner, failing which the Owner shall be in default under this Agreement and shall continue in default until payment plus all accrued interest is made in full.
21 .lnterest shall be paid by the Owner on all overdue amounts at the same rate per annum and calculated in the same manner as the Municipality charges on overdue municipal taxes and any payments received shall be applied first on account of accumulated interest and then on the outstanding amount.
22.The Municipality shall undertake the registration, at the Owner"s expense, of this Agreement against the title to the Owner’s Lands and, in accordance with s. 51(26) of the Planning Act, all of the terms and conditions of this Agreement may be enforced against the Owner and any and all subsequent owners of the Owner’s Lands. 23.The Owner shall ensure that the requirements of this Agreement are brought to the attention of its contractors, employees and workers prior to the start of any construction. 24. All covenants in this Agreement shall be construed as being joint and several and that, when the context so requires or permits, the singular number shall be read as if the
plural were expressed, and the masculine gender as if the feminine or neuter gender, as the case may be, were expressed. 25. Pursuant to s. 51(32) of the PlanningAct, the Draft Plan of Condominium Approval shall
lapse on June 28, 2019 if the final approval has not been given, notwithstanding the
Page 35 of 117
s
entering into of this Agreement, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. Pursuant to s. 51(33) of the PlanningAct, the owner may submit a request to the approval authority for an extension of the Draft Plan of Condominium Approval. The extension period shall be for a maximum period of three (3) years and must be submitted prior to the Iapsing of Draft Plan Condominium Approval. Further extensions may be considered atthe discretion of the Municipality and the County of Frontenac.
- Any dispute between the parties with respect to this Agreement shall, at the req uest of a part?, be su bmitted to arbitration pursuant to the Arbitrations Act 1991 and the decision
of the arbitrator or, if more than one, the decision of a majority shall be final and binding on the parties.
- Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator(s).
28.Any notice required to be given by the parties to this Agreement shall be given by registered mail at the last known address for service of the parties, or at such other addresses as the parties may specify from time to time, (provided that in the event of a postal disruption, notice shall only be given by hand) and shall be deemed to have been delivered on the third day after the date of deposit in the post office. 29. The Owner agrees that if any section, clause or provision of this Agreement is for any reason declared by a Court of competent jurisdiction to be invalid the same shall not affect the validit? of the Agreement as a whole or any part thereof, other than the section, clause, or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this Agreement shall remain in full force and effect, notwithstanding that one or more provisions thereof shall be declared to be invalid.
- The parties shall, upon reasonable request of the other, execute any further documents as may be required for the more perfect and absolute performance of the terms and conditions.
31 .ln addition, the Owner and each and every subsequent owner of the Lands or a part thereof acknowledges notice of and agrees to be bound by all of the provisions of this agreement and, in particular, those provisions set out in Schedule “E?. 32.This Agreement shall enure to and be binding upon the parties hereto, and their respective successors and assigns.
IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ronald Vandewal - Mayor
Wayne Orr - CAO
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6
MAGENTA WATERFORNT DEVELOPMENT CORPORATION Name:
Office: Name: Office:
l/We have authority to bind the corporation
Page 37 of 117
7
SCHEDULE “A” LEGAL DESCR?PTION
Part of Lots 23 & 24, Concessions 6 & 7, Geographic Township of Loughborough, Township of South Frontenac, County of Frontenac, more pait?icularly described as Units 1-15 and Blocks 1619 inclusive, all as shown on a draft Plan of Condominium dated February 26, 201 6, Iast revised March 31, 2016, prepared by FOTENN Consultants Inc. and certified by Ronald Clancy, Ontario Land Surveyor. J%
%-
i
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8
SCHEDULE “B” SECURITY”
Where, at the date of registration of this Agreement, not all facilities and services have been constructed in accordance with the approved drawings the Owner agrees to post security in an amount equal to 1 00% of the certified estimate of the cost to construct all required facilities and services, such estimate to be to the satisfaction of the Municipality. Upon completion to the satisfaction of the Municipality of the works and facilities to be constructed in accordance with this agreement, if any, and upon recei pt of the certificate of the consulting engineer required by clause 2(g) of this Agreement, the security or any balance thereof remaining shall be returned to the Owner.
Page 39 of 117
9 SCHEDULE ?C” PLAN OF CONDOMINIUM DRAWINGS
Draft Plan of Vacant Land Condominium, dated February 26, 201 6, Iast revised March 31, 201 6, prepared by FOTENN Consultants Inc. and certified by Ronald Clancy, Ontario Land Surveyor comprising a total of 15 Residential Units and 4 blocks.
THE ORIGINAL PLANS ARE NOW ON FILE IN THE MUNICIPAL OFFICES AND SHALL BE REFERRED TO IN THE EVENT OF ANY DISPUTE.
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10
SCHEDULE “D”
GRANTS OF EASEMENT AND OTHER PUBLIC LANDS
The Owner shall convey to the Municipality in fee simple, free of any encumbrances, those Iands described as on Plan for purposes of a 0.3m reserve. Such O.3 metre reserve shall be held in trust by the municipality for the purpose of denying additional access to North Shore Road.
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SCHEDULE “E” MUNICIPAL CONDIT?ONS
The Owner further covenants and agrees as follows: 1.
In this Schedule “Plan? shall mean the Plan of Condominium, as finally approved.
The d rainage of surface water within the Plan is the sole responsibility of the Owner and all subsequent purchasers of Units, who shall provide and maintain adequate drainage of surface water in accordance with the Approved Plan of Condominium Drawings.
The Owner shall include in each agreement for the purchase and sale of any Unit, notice that the Purchaser will be bound by the following provisions which shall, withoutlimiting the generality of the foregoing, also form part of this Agreement, binding on the Owner: (a) That every owner of a Unit shall be responsible for ensuring that all wastes are disposed of in compliance with the Municipality’s waste management by-Iaws and all other applicable laws. (b) The pu rchasers acknowledge receiving the following reporl?s/letters and hereby agree to comply with the recommendations cont?ained therein: (i) Environmental Impact Statement, dated March 1, 2014 prepared by Ecological Services;
(ii)Environmental Impact Statement, dated June 12, 2014 prepared by Ecological Services;
(iii) ‘Hydrogeological Assessment at Johnston Point”, dated June 2014 prepared by WESA;
(iv) “Stormwater Management Brief for the Johnston Point Condominiuma, undated, prepared by Asterisk Engineering Corporation and associated drawings (v)Letter from the Cataraqui Region Conservation Authority to the County of Frontenac dated November 12, 201 4;
(vi)Archaeological Assessment (Stage 1-4) Report by Abacus Archaeological Services.
(c) Purchasers are advised that the owner of each Unit is responsible for the maintenance and repair of all services contained within the individual Unit, which are owned by the individual Unit owner. (d) Purchasers acknowledge and agree that all vegetation with the exception ofinvasive species shall be retained and maintained in their natural state within 30 metres of the shoreline. Within this 30 metre buffer area, no structures shall be built and the area shall
remain in its natural state with respect to soil and vegetation. (e) Purchasers acknowledge and agree that no development (including withoutlimitation wells, structures, buildings or sewage disposal systems) or site alteration shall be permitted within 50 m of the shoreline of Loughborough Lake and within 120 metres of the edge of the Provincially Significant Wetland without first obtaining written permission from the Conservation Authority. (f)Purchasers acknowledge and agree that within the Provincially Significant Wetland there shall be no construction of any structures, including without Iimitation, docks,
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marine facilities and pathways and the shoreline shall not be altered in any way, subject only to removal of invasive species.
(g)All purchasers acknowledge and agree that all wells and septic systems shall be operated and maintained in accordance with all applicable Iaws, or decommissioned in accordance with all applicable Iaws. (h)All purchasers acknowledge and agree that all development on the Lands within 120 metres of the Provincially Significant Wetland and within 50 metres of the shoreline of Loughborough Lake is subject to the ?Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation? (Ontario Regulation 1 48/06). The regulation requires that the purchaser obtain the written approval of the Conservation
Authority prior to any altering, straightening, changing, diverting orinterferingin any way with the channel of such watercourses.
(i)All purchasers acknowledge and agree that should deeply buried archaeological remains be found on the propery during its development, that the Ministry of Tourism and Culture shall be notified immediately. The purchasers further agree that any discovery of an aboriginal or archaeological artefact or resource is subject to controls u nder the Ontario Heritage Act and those archaeological resources shall not be removed without the approval of the Ministry of Tourism and Culture. In the event that any human remains are discovered, the purchasers agree to immediately contact the Ontario Provincial Police, the Ministry of Tourism and Culture, the Registrar or Deputy Registrar of the Cemeteries Regulation Unit of the Ministry of Consumer and Commercial Relations ((416) 326-8404) and the Municipality. (j) All purchasers agree that if during the process of development any archaeological resources or human remains of aboriginal origins are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Tel. 613-735-3759 fax 613-735-6307
e-mail: algonquins@nrtco.net 4.
The Owner shall provide to every pu rchaser of any Unit a site servicing plan showing the Iocation of the house, well, primary and alternate sewage locations for the Unit.
s.
The identified primary and alternate sewage system Iocations shall be reserved and maintained solely for that purpose. No construction of wells, homes, driveways, pools, garages or any other structu re is to take place in the primary or alternate sewage system Iocation.
The primary and alternate sewage disposal locations were selected due to the suitability of those areas to provide an ideal area to treat sewage. No deviation will be permit??ed in the sewage disposal system Iocations unless, if it becomes necessary to deviate from the approved Iocation, an engineering report and system design as well as a terrain analysis is provided to the satisfaction of the approval authority. The alternative Iocation must also include an impact assessment on adjoining properties.
Sewage disposal systems which produce a higher quality of effluent will be considered and encouraged by the approval authority in situations where protection of human health or the quality of surface water or groundwater is an issue.
The Owner acknowledges and agrees that the Municipality will not be assuming or maintaining the roads within the Plan and will have no obligation to undertake any
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works to improve, widen or upgrade the aforesaid roads at public expense at any time. The operation and maintenance of all roads and driveways within the Plan are the sole cost and responsibility of the Owner. 9.
The Owner acknowledges and agrees that the Municipality shall not be responsible for providing fire, ambulance and other emergency services to any unit if the operator of the emergency vehicle, having made reasonable efforts in the circumstances, determines that the condition of the roads or driveways as constructed or maintained at the time,
prevents the vehicle from being operated properly or safely in order to access or exit any given unit. 10.
The Owner acknowledges and agrees that the Municipality shall not provide curbside waste disposal services to any unit within the Plan. Waste pickup will be available at the Township Road.
The Owner acknowledges and agrees that any development or redevelopment is subject to land use planning controls and Ontario Building Code permits and approvals, intended to, among other things, conserve shorelines and woodland areas in their natural state.
The Owner acknowledges and agrees that every owner of a U nit shall be responsible for operation and maintenance of their water system in accordance with all applicable laws.
It is the responsibility of the Owner and each subsequent owner of a Unit within the Plan of Condominium to make whatever arrangements with Hydro One and such other utility provider as are necessary for the installation of hydro-electric, telephone and other utility services for the Unit.
The Owner shall confirm that sufficient wire-Iine communication/ telecommunication
service to the proposed development exists. In the event that such infrastructure is not available, the Ovvrier is hereby advised that the Owner may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Owner is req uired to demonstrate to the Municipality that sufficient alternative communication/ telecommunication facilities are available within the
proposed development, such facilities must be sufficient to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e. 911 Emergency Services). 15.
The Owner shall endeavour to maintain all existing grades along the edge of the boundary of the Plan.
The Owner hereby agrees to indemnify and save harmless the Municipality against all actions, causes of action, suits, claims, demands and costs whatsoever arising by reason of any matter under this Agreement, including without Iimitation any actions, causes of action, suits, claims, demands or costs directly or indirectly related to the construction, use, operation or maintenance of the roads within the Plan, including the inability to operate an emergency vehicle properly or safely in order to access or exit any given unit due in whole or in part to the condition of the roads or driveways within the Plan at the time.
The Owner shall agree in writing to satisfy all requirements, financial and otherwise of the Municipality concerning the provision of private Ianes and upgrading of roads, installation of services and drainage, in accordance with the Municipality"s standards and p roced u res.
The locations of proposed dwellings and septic Iocations on Unit 7 and 15 shall be evaluated by a qualified environmental consultant and an addendum to the Environmental Impact Statement and terrain analysis reports shall be prepared to confirm
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the Iocations and any conditions necessary for construction. 19.
The boundaries of the common element open space shall ensure that a 5m buffer
between any units and the wetland boundary within the common element open space is established, to the satisfaction of the Municipality. 20.
Private roads included in the Plan identified as Blocks 16 and 17 shall be constructed to
the Municipality’s standards for new private Ianes and final approval of the constructed roads shall be obtained by the Owner from the Municipality"s Public Works Manager. Private roads must be completed prior to registration of the condominium agreement. 21.
Private roads included in the Plan identified as Blocks 16 and 17 shall be Iocated a
minimum of 30 metres from the nearest point of any wetland or waterbody. 22.
All driveway construction for each Unit shall require Site Plan Approval. All driveways shall be Iocated a minimum of 30m from any waterbody and shall be designed by a qualified Engineer to ensure mitigative measures are applied to direct stormwater runoff and reduce erosion. Following driveway construction, inspection and approval of the Municipality’s Public Works Manager shall be obtained.
The Owner agrees to undertake traffic counts at North Shore Road and to construct the
entrance Iocation at the road to a standard acceptable to the Municipality, particularly in regards to safe sight Iines and any requirement of the Municipality related to traffic counts.
Private roads identified as Blocks 16 and 17 to be created as ?Common Elements”,
including the “Existing Roadway Easement over Private Lands”, shall be named to the satisfaction of the Municipality. 25.
The Owner agrees to survey the wetland boundary of Unit 14 prior to construction of any driveway within the Unit. The driveway shall be located a minimum of 30 metres from the boundary of the surveyed wetland and said location shall be confirmed by an Ontario Land Surveyor. The driveway shall be constructed by the Owner as a condition of sale of the Unit. This condition shall be included in the agreement of purchase and sale for Unit 14.
The Owner acknowledges the Ietter dated September 3, 2014 from KFL&A Public Health to the County of Frontenac and agrees that the recommendations contained therein shall be implemented.
Su bject to Condition 3 7(xi) the Owner agrees that any dock that is placed at Unit 2 shal! be Iocated on the western shore of U nit 2 so that the dock is not Iocated along Long Bay, but is on the open water of Loughborough Lake. Only one (1 ) dock shall be permitted to service Unit 2, and all other existing docks shall be removed as a condition of Site Plan Approval for Unit 2.
Subject to Condition 3 7(xi), the Owner agrees that only one (1 ) dock shall be permitted to service Unit 1, and all other existing docks shall be removed as a condition of Site Plan approval for Unit 1 .
In recognition that access to the open water of Long Bay from proposed U nit 6 is by way of an island within a wetland, the Owner agrees that a walking bridge will be installed under the supervision of the Cataraqui Region Conservation Authority to provide this access to Long Bay. Such walking bridge must be installed to the satisfaction of the Cataraq ui Region Conservation Authority and the Municipality prior to registration of the Description and this Agreement.
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15 30.
The Owner agrees that Block 18, Common Element Open Space, shall be governed by Condominium Rules to, at a minimum and without Iimitation, prohibit the removal of any vegetation within this area and to prohibit the creation of walkways and structures. Use of the Common Element Open Space shall be restricted to passive recreational uses and all motorized vehicles shall be prohibited. For the purposes of this section, “passive recreational uses” shall not include trails, hunting, motor boating, or use of any motorized vehicle. An overlook/viewing area shall be permitted in this Block; such overlook to be Iocated adjacent to the private road and to be subject to Site Plan Approval.
31 . The Owner shall convey up to five percent of the land included in the Plan to the Municipality for public park purposes. Alternatively, the Municipality may require cashin-lieu for all or a portion of the conveyance. The conveyance of land or the payment of cash in lieu shall be completed to the satisfaction of the Municipality prior to registration of this Agreement.
- The Owner agrees to implement the following mitigation measures with respect to utilities and on-site works:
i. The private road shall be posted with a 30 km/h speed Iimit sign placed to the satisfaction of the Municipality; it. A turtle crossing and education sign developed to the satisfaction of the Municipality shall be installed on the private road near the southern end of Unit 13;
iii. The private road shall be maintained as a gravel surface only; for clarity, no future hard surface paving shall be permitted without additional environmental impact analysis; tv. A Iand owner education program and environmental sensitivity information package shall be developed and provided to every owner of a Unit and the clause shall be included in all agreements of purchase and sale for any unit enclosing the education information package; and v. A permanent exclusion fence shall be constructed on both sides of the private road along the frontage of Units 6 and 8, to the satisfaction of the Municipality. 33.
Speed limit signs shall be erected at the water at the entrance to Long Bay advising that all watercraft shall adhere to a maximum 10 km/h speed limit
The Owner acknowledges that the development of all Units shall be subject to Site Plan Control Approval. Site Plan Control applications shall be circulated to the Cataraqui Region Conservation Authority for review and comment prior to Mu nicipality approval. Prior to applying for any building permit the owner of any Unit shall obtain Site Plan Control Approval and enter into a Site Plan Control agreement with the Municipality, which agreement shall include, but not be Iimited to, the following.
i) An approved Site Plan showing the location of all structures, including the septic disposal system and well, consistent with the recommendations of the Environmental Impact Statement;
ii) A Iocation for the alternate septic disposal system Iocation, which Iocation shall not be developed;
Page 46 of 117
16
iii) The location of any walkway to the water, where such walkway is permitted iv) The Iocation of any dock, where a dock is permitted; v) The location of any driveway; and vi) Notwithstanding Condition 37 (iv), all Iiving trees on each Unit greater than 4 inches in diameter at breast height shall be maintained unless approved for removal as part of Site Plan review. 35.
The Owner shall implement all conditions contained in any MNR&F Benefit Permit, if issued, related to Grey Rat Snakes and Blandings Turtles or any other species at risk identified. The Owner also agrees to incorporate such conditions into the Declaration.
- The Owner agrees that access to Units 1,2,3,4,5 and 14 shall be obtained over the
abul?ing portion of the existing lane that is Iocated on adjacent private lands. This access shall be formalized by easement and contained within a joint use and maintenance agreement between the Owner and the owners of the adjacent Iots acknowledging that the existing residential Iots” access over the lane will be maintained back to North Shore Road. The joint use and maintenance agreement for access shall be registered on title between the Condominium Corporation and the owners of the adjacent properties. The jot nt use and maintenance agreement shall be to the satisfaction of the Municipality and shall be established prior to the registration of the Plan. 37. TheOwnershallincludeintheDeclarationthefollowingprovisionswhichshall,without Iimiting the generality of the foregoing, also form part of this Agreement, binding on the Owner:
i. all access roads and driveways shall be set back a minimum of 30 m from all wetlands and water bodies; it. silt barriers between all construction areas and wetlands or other water bodies
shall be installed and maintained throughout the construction process until all disturbed areas have been revegetated; iii. all building envelopes and septic beds shall be Iocated at the top of slope, complying with the setback distances established in Attachment C to the Conditions of Draft Approval; tv. subject only to condition 37 (v), (vii), all living trees greater than 4 inches diameter at breast height within 40 m of any water body shall not be removed, with the exception of trees knocked over naturally; v. subject only to condition 37 (vii), all vegetation, with the exception ofinvasive species, shall be retained and maintained in their natural state within 30 m of all water bodies;
vi. An Ecological Committee shall be set up as part of the Condominium Board whose mandate shall be to promote environmental stewardship initiatives on Johnston Point;
vii. Notwithstanding sub-paragraphs 37(iv) and (v) above, the owner of a Unit, with the exception of Units 7, 9, 12, 13 and 15, may construct a walkway to the water provided that the walkway is no wider than 1 .5m and provided that the walkway is constructed in the Iocations set out in the drawing attached to the Conditions of Draft Approval as Attachment A. Any deviation from these prescribed Iocations may only be considered if in consultation with a qualified
Page 47 of 117
17
environmental professional to the satisfaction of the Municipality; viii. The Owner shall construct the walkways to the water as a condition of sale of the Units where a walkway is permitted. This condition shall be included in the agreement of purchase and sale for all Units where a walkway is permitted; ix. The existing Butternut tree at Unit 8 shall be retained and no development shall be permitted within 25 m of the tree; x. Signage shall be installed at the PSW boundary to ensure residents do not alter, fill or negatively impact the PSW, which signage shall be worded to the satisfaction of the Municipality and the CRCA; xi. Docks may only be constructed on units 1, 2, 3, 4, s, 6 (Unit 6 is subject to obtaining access in accordance with these conditions), 8, 10, 11 and 14 provided that the following restrictions are complied with: 1 . docks may only be constructed at the general locations identified on Attachment A to the Conditions of Draft Approval; 2. The joint use docks may only be constructed in accordance with all applicable approvals issued by the Cataraqui Region Conservation Authority and/or the Ministry of Natural Resources and Forestry;
- docks must be floating or pole docks;
- no aquatic vegetation shall be removed during construction, use or maintenance of any dock; s. the surface area of any dock Iocated in Long Bay shall not exceed 15 m2 and its Iength shall not exceed 8 m;
- subject to 37 (xii), the surface area of any dock not Iocated in Long Bay may not exceed 20 m? and its Iength shall not exceed 8 m;
- the Owner shall work with any purchaser of any Unit to determine their preference and docking needs and shall construct all docks as a condition of sale of the Units where a dock is permitted. As per condition 37 (xi) 2, dock Iocation and construction shall only occur following CRCA and/or MNRF permit issuance. This condition shall be included in the
agreement of purchase and sale for all Units where a dock is permil?ed. xii. Joint use docks may be constructed on Unit 10 to provide shared docking for the owners of Units 7, 9, 12, 13 and 15, subject to the following restrictions: 1 . The Ovvner’s qualified environmental professional, in cooperation with the Cataraqui Region Conservation Authority, will identify a Iow/no
impact 1 .5 metre walkway to the joint use docking facility through the vegetated buffer on Iot 10 generally in the Iocation identified on Attachment A to the Conditions of Draft Approval to the water"s edge. The walkway shall be constructed a minimum of 3m from the adjacent wetland boundary and be delineated by a page wire fence. The Owner shall construct the joint use docks as a condition of sale of the first Unit
that is permitted to use the joint use docks. This condition shall be included in the agreement of purchase and sale for all Units that are permitted to use the joint use dock;
- The joint use docks may only be constructed in accordance with conditions of approval issued by the applicable approval provider;
Page 48 of 117
18
- The joint use docks must be floating, cantilever, or pole docks;
- No aquatic vegetation shall be removed during construction, use or maintenance of any dock; s. The owners of Units 7, 9, 12, 13 and 15 will have exclusive use of the 0.31 ha small island Iocated south of and between units 8 & 9 , and held
in ownership by the Condominium Corporation; 6. Development on this small island will comply with Condition 37(v). The old corduroy road/path to the island shall be removed in accordance with the recommendations of a qualified environmental professional. The Iocation of the dock shall be limited to the east side of the island.
Permanent exclusionary fencing and signage shall be installed Iimiting access to the west side of the island. Signage will explain why no access to the west side of the island is permitted. Any deviation from these prescribed Iocations on Attachment A to the Conditions of Draff Approval may only be considered ifin consultation with a qualified environmental professional to the satisfaction of the Township; 7. The owners of Units 7, 9, 12, 13 and 15 will be permitted additional shared docking on this small island. All joint use docking on the island shall conform to the requirements of this condition (xii);
- The joint use docks shall be constructed so that they do not interfere with navigation and shall conform with the applicable zoning for docks.
Page 49 of 117
REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: May 15, 2018 REPORT DATE: May 9, 2018 SUBJECT: Proposed Site Plan Agreement for Dwelling at Sydenham Lake: Swaine
RECOMMENDATION: It is recommended that By-law # 2018-32 authorizing the Mayor and Clerk to enter into a site plan agreement with owners of land in Part of Lot 8, Concession V in the District of Loughborough, be passed. BACKGROUND: New owners of a vacant waterfront residential lot on Sydenham Lake have applied for approval of a site plan to permit development on their newly acquired property. The subject lot, which is accessed by Georgia Lane, is shown on Attachment #1 and Attachment #2 is a copy of a site plan showing the proposed dwelling location and orientation. In 2007 the Committee of Adjustment approved the creation of the waterfront lot along with two others and Georgia Lane was constructed to provide access to the lots from Rutledge Road. At the time, a resident on the opposite side of the lake objected to the consent approvals for the reason that creation of the lots would negatively affect her views and because the stability of the slope near the lake may be adversely affected. The issue was appealed to the Ontario Municipal Board (OMB), who ultimately approved the creation of the lots with conditions. These included that strict controls be placed on the lots to ensure that the mature tree growth on the steep embankment within 30 metres of the lake be maintained to help sustain the natural aesthetic and stabilize the embankment. As per the terms of the OMB, a Development Agreement was registered on the title of each lot which included provisions requiring that any staircase or path to the water be designed and constructed without the use of heavy equipment, taking advantage of natural openings in the forest and with the Township’s approval so as to disturb the slope as little as possible. The 30 metre setback from the lake more or less corresponds to the top-of-bank of the steep slope and, as specified in the Comprehensive Zoning By-law, an additional 15 metre setback is required for any structure from this top-of-bank. Thus, development must occur at a minimum of 45 metres (150 ft.) from the lake. ANALYSIS: The land is designated Rural and is zoned Limited Service ResidentialWaterfront (RLSW) which permits the proposed residential use. To comply with the special requirements noted above, the owners have submitted a plan which shows development at a minimum setback of 66.5 metres (218 ft.) in full accordance with the setback requirements - see Attachment #2. A site plan agreement has been prepared as well as By-law # 2018-32 authorizing the Mayor and Clerk to enter into the agreement.
FINANCIAL/STAFFING IMPLICATIONS n/a
Page 50 of 117 ATTACHMENTS Attachment #1 – shows the location of the subject land. Attachment #2 - is a copy of the site plan for the dwelling. Approved by: Lindsay Mills SwaineSitePlanReport
Prepared/Submitted by: Lindsay Mills
Page 51 of 117
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Page 52 of 117
ATTACHMENT #2
BUILDING PERMIT APPLICATION PLOT PLAN APPu6ANTNAME: -” '
(613) 561-2010
TONY MATIAS l-
F’RC)PERTYADDRESS: - (;EORCIA IANE
PHONE #:
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‘- LEGEND: ENTRANCE LOCATION & - WATER SERVICE <# OF RISERS TO GRADE - SANrTARY SERVICE
DETAILS:
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LOT AREA: 14721. 7 so. yetres COVERAGE%: PROPOSED: 2-2% 5.0%
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Page 53 of 117
REPORT TO COUNCIL TREASURY DEPARTMENT
AGENDA DATE:
May 15th, 2018
SUBJECT:
Investment Services
RECOMMENDATION: That Council support the recommendation of the Corporate Services Committee to award the Investment Services contract to Johnson, Johnston and McRae and; That the investment policy be reviewed with recommended changes being brought back to Corporate Services for discussion. Further, that Council support the staff recommendation to move all funds currently under Bond funds in the One Fund program to the High Interest Savings account until the recommendations from the consultants have been approved by Council. BACKGROUND: At the January 16th Council meeting, Council’s recommendation was: That Council adopt the Corporate Services Committee recommendation, that no changes be made to the Township’s current investment strategy and that an RFP for Advisory Services be issued in the first quarter of 2018 An RFP for investment services was issued on March 19th and closed on April 13th. Eight submissions were received. The CAO and Treasurer reviewed the proposals and based on knowledge, experience with Municipal clients and compliance to the terms of the RFP, two firms were selected for interviews on Friday April 27th. References were checked for both proponents and were satisfactory. The chart below summarizes the comparison of the services offered from the proponents interviewed as well as LAS who we currently use. LAS One Fund
Johnson, Johnston, McRae (CIBC)
Parsons Group (BMO)
Offers Advice
No
Yes
Yes
Offers Equity
Yes
Alternative
Alternative
Discretionary Service
No
Yes
Yes
Security of Principal
No
At maturity
At maturity
Pooled Funds
Yes
No
No
Cash flow driven
Yes
Yes
Yes
Our strength is our community.
Page 54 of 117
REPORT TO COUNCIL TREASURY DEPARTMENT Advice: LAS One Fund strictly provides access to its portfolio funds but does not provide any advice. Both proponents interviewed offer advisory services by Chartered Financial Analysts (CFA) including the review of our investment policy. Equity: Under the Municipal Act, LAS One Fund is the only entity that can provide an equity portfolio. Both proponents have provided the availability of an alternative using Principal Protected Notes (PPN’s). PPN’s, if held to maturity, provide security of principal while providing an opportunity for equity-like returns. In reviewing the Township’s investment policy, we would ask the successful proponent on advice on long term investments and the best strategy for the Township. Discretionary services are a form of investment management in which buy and sell decisions are made by a portfolio manager on a client’s account in strict accordance with our investment policy and the Municipal Act. The term “discretionary” refers to the fact that investment decisions are made at the portfolio manager’s discretion based on the cash flow and direction provided. It provides the Township with the expertise as CFA’s to choose the appropriate investments based on the strategy and guidelines provided by the Township rather than having staff trying to make these types of decisions. Security of Principal: Under the LAS portfolios, funds are pooled (like mutual funds) and are exposed to fluctuations in prices. Under both proponents, segregated fixed income funds would be purchased and security of principal is guaranteed as long as investments are held to maturity. Cash Flow: Under all alternatives, cash flow forecasting will be a crucial component in order to provide accurate information to proponents as they will base their investment recommendations and decisions on this approved forecast. Variances from the approved forecast could lead to selling investments before maturity with a reduction in value. Below is a chart providing comparisons of revenue and fees: LAS One Fund
Johnson, Johnston, McRae (CIBC)
Parsons Group (BMO)
N/A
N/A
None
None
Revenue Cash (We currently receive 1.8% through RBC)
None Currently provides 1.915%
Cash Transitional
N/A
Currently provides 1.35%
Currently provides 1.70%
Fees Money Market
0.19%
0.20%
0.40%
Bond
0.40%
0.20%
0.40%
Corporate Bond
0.45%
0.20%
0.40%
Equity
0.60%
Alternative
Alternative
0.20%
0.40%
Our strength is our community.
Page 55 of 117
REPORT TO COUNCIL TREASURY DEPARTMENT
Under the RFP, fees were to be provided with a 2 year commitment with the option to renew for two – one year renewals. A recommendation was brought forward to the Corporate Services committee to recommend to award the contract to CIBC. Based on our current investments within LAS, this would provide an estimated savings in fees between $10,00015,000. Further, it was recommended to the committee that the investment policy would need to be amended to reflect the use of investment services on long-term investments and be reviewed with CIBC to reflect any recommendations they may have and be brought back for the Committee’s review. The Corporate Services Committee was supportive of these recommendations. Attached is an updated investment summary as of April 30th, 2018. At the end of 2017, the net change in the investment value was $124,726.60 compared to an estimated RBC interest calculation of $85,208.76. As of April 30th, 2018 the net change in investment value was $88,978.80 compared to an estimated RBC interest calculation of $119,271.31. The net change in our investments is below the interest that would have been received if the funds would have been in our RBC bank account. Beyond the recommendation considered by the Corporate Services Committee, and contrary to the Council motion of January 16 (see above) but based on the ongoing trend with interest rates and the impact on the value of the bond funds (Bond and UCB), staff recommend transferring funds under the bond funds into the LAS High Interest Savings Account until there has been an opportunity to establish with the consultant how our funds should be allocated.
ATTACHMENTS None Submitted/approved by:
Prepared by:
Louise Fragnito
Louise Fragnito
Our strength is our community.
Page 56 of 117
REPORT TO COUNCIL TREASURY DEPARTMENT
AGENDA DATE:
May 15th, 2018
SUBJECT:
Reduction, cancellation and refund of taxes
RECOMMENDATION: That Council support the recommendation of the Corporate Services Committee to authorize the Treasurer to extend the current period under section 357/358 tax adjustment under the Municipal Act to a period of current year and up to five prior years in cases where the property owners did not contribute to the delays in the timing of the adjustment request. BACKGROUND: The Corporate Services Committee met on May 8 and considered this matter and supported the staff recommendation. Under section 357 and 358 of the Municipal Act, property owners can request the cancellation, reduction or refund of taxes. These include where a property has become vacant due to demolition or was razed by fire as an example. When approved, these adjustments are legislated to affect current year and up to two years back. In previous discussions with MPAC, the background for this time period is that it should be sufficient time for property owners to realize that there has been an error in their assessment, to contact MPAC and request an adjustment in a timely manner. The approval of adjustments under this section of the Act have been delegated by by-law to the Treasurer by Council. Under section 358, there is a term which deals with gross or manifest errors that are of clerical or factual in nature. This can include for example, a roll number being created in error or a lot addition being created as a separate roll although title under land registry is reflected differently. Although not frequently, we do sometimes come across scenarios where property owners would not have had the ability to apply within this time period or delays have occurred which were not due to the property owners. Currently the default under the Municipal Act refunds for the current year and two years back but it is at the discretion of the Township should it choose to go beyond this period. The Township has been following the legislated time period. It is staff’s recommendation that under circumstances where the property owners did not contribute to the delays in the timing of adjustments related to a roll and the adjustment on the roll can be confirmed to be valid beyond the allowance in the current legislation, that staff be authorized to extend the current period from current year and two prior years to current years and up to five prior years. When adjustments are processed, these are reflected as a reduction in taxation revenue in the current year under taxation writeoff. Approximately 60% of the adjustment would impact the Township as the remainder would be applied as a write off to the County and School Boards. Sufficient funds exist within the current taxation writeoff budget.
ATTACHMENTS None Submitted/approved by:
Prepared by:
Louise Fragnito
Louise Fragnito Our strength is our community.
Page 57 of 117
REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT AGENDA DATE: May 15, 2018 SUBJECT:
Tender No. PW-2018-07, 2018 Pavement Rehabilitation Program for Harrowsmith/Rutledge and Arena Boundary Roads
RECOMMENDATION That Council approves the bid of Coco Group Inc. for Tender No. PW-2018-07, 2018 Pavement Rehabilitation Program, in the amount of $1,051,180.80, including the Non-Refundable HST. And that an amount of $100,000.00 be reallocated from the Sydenham Dam Bridge to the Harrowsmith/Rutledge Rd Capital Budget.
BACKGROUND This tender for Pavement Rehabilitation, which includes Harrowsmith/Rutledge Road from Harrowsmith to Sydenham, Arena Boundary Road from the Arena to Piccadilly Road, and a portion of the Arena Parking Lot was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on May 9th, 2018. The results, in ascending order, were as follows:
Contractor Coco Group Inc. R.W. Tomlinson Ltd. Cruickshank Construction Ltd Smiths Construction
Part A Harrowsmith/ Rutledge Rd
Part B Arena Boundary Rd
Sub-Total
NonRefundable HST
Total
$878,737.00
$154,263.00
$1,033,000.00
$18,180.80
$1,051,180.80
$1,082,289.90
$208,510.80
$1,290,800.70
$22,718.09
$1,313,518.79
$1,122,332.31
$174,319.05
$1,296,651.36
$22,821.06
$1,319,472.42
$1,185,941.80
$154,837.80
$1,340,779.60
$23,597.72
$1,364,377.32
The submission of the low bidder has been evaluated and was found to be accurate and complete. Coco Group is a reputable contractor and has provided the Township and surrounding Municipalities with quality service over the past several years. For these reasons, and also because their price was $262,337.99 lower than the second lowest bidder R.W. Tomlinson Ltd., it is recommended that the bid of Coco Group Inc. be accepted, for $1,051,180.80, including the Non-Refundable HST.
FINANCIAL and STAFFING CONSIDERATIONS The contract includes two separate projects. Part B, Arena Boundary Road, is a joint project including the Arena Parking lot, and the shared section of Arena Boundary by Central and South Frontenac. The Arena Board is providing $35,000 for their part of the project. The remaining $121,978.02 (inclusive of nonrefundable HST) is to be shared equally between Central and South Frontenac. Sufficient funds have been budgeted for our portion of this cost.
Our strength is our community.
Page 58 of 117
REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT Part A is Harrowsmith/Rutledge Road, from the end of the curb and gutter in Harrowsmith to the Rutledge Bridge in Sydenham. An amount of $800,000 has been approved in the 2018 capital budget for this. The tendered cost of this section is $894,202.77 (inclusive of non-refundable HST). The additional funds are to be reallocated from the Sydenham Dam Bridge to fund the additional costs as this project will not be constructed this year.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday, CET Area Supervisor
Our strength is our community.
Page 59 of 117
REPORT TO COUNCIL CLERK’S DEPARTMENT
AGENDA DATE:
May 15, 2018
SUBJECT:
Fermoy Hall
RECOMMENDATION: THAT Council adopt the recommendation of The Heritage Committee that Fermoy Hall be considered for future listing as a place of cultural significance to the United Townships of Bedford and Palmerston dating back to 1866 and that any interior work be done in such a manner as to be sympathetic to the interior design and construction materials. AND THAT the $76,906 within the capital budget be allocated for interior work at Fermoy Hall that meets the direction recommended by the Heritage Committee. BACKGROUND: Council has been considering the future uses and required renovation work for Fermoy Hall over the course of the last year plus. On December 5, 2017 Council passed the latest resolution: That Council defer any work on Fermoy Hall, regardless of the funding source until such time that the Heritage Committee has met and made recommendations back to Council. Members of the Heritage Committee have toured the facility and then met on March 26 and passed the following resolution: “The Heritage Committee recommends that Fermoy Hall be considered for future listing as a place of cultural significance to the United Townships of Bedford and Palmerston dating back to 1866 and that any interior work be done in such a manner as to be sympathetic to the interior design and construction materials” The committee acknowledges that the exterior of the building has been significantly altered from its original design and is unlikely to gain support for restoration that would undo the work done within the last 10 years. The Township was unsuccessful with an Ontario Trillium Grant Application for full renovations. As a result the total funds currently committed within the budget to work on Fermoy Hall are $76,906. Previously the Public Works Department has reported based on recommendations from Pinchin Ltd., that in accordance with the regulations, the most cost efficient and safest method of repair to the interior would be to remove all the existing plaster and that to allow for a proper clean up this would also extend to the removal of the electrical conduits and wainscoting. This is estimated to cost $27,000. Council has received a delegation on the potential uses for a renovated facility, from a community group. As of December this group remains committed to bring the facility back to life. Councillor Revill offers his comment in the attached briefing. He has outlined several options and matters for consideration.
Our strength is our community.
Page 60 of 117
REPORT TO COUNCIL CLERK’S DEPARTMENT Staff are currently in the process of setting up systems to better articulate how our current facilities are being utilized. Space and rental capacity likely existing within Glendower Hall. The use of the $76,906 to continue to refurbish space at an existing hall should be considered rather than expanding the number of halls that are operated and open for community use. Fermoy Hall if secured would likely be no worse off at a future date than it is in is present state should grants or desire exist to fully restore and preserve the cultural significance of the interior of the hall.
ATTACHMENTS: Briefing from Councillor Revill
Submitted/approved by:
Prepared by:
Wayne Orr
Wayne Orr
Our strength is our community.
Page 61 of 117
Fermoy Hall As Council is aware, precise records around the time of construction and all of the uses of the Hall do not appear to be available, but it is believed to have been built as early as 1850 and it was one of the earliest “government” building in our Township. The building sits on a stone foundation and it appears to be structurally sound. The building exterior is plain and does not catch a lot of attention. The interior while relatively simple, features a barrel ceiling that sets it apart from similar older halls. There is an elevated stage and fixed perimeter bench seating. I suspect if the walls could talk, they would tell of many dances, school concerts, socials, meetings, and somewhat out of keeping, a short industrial time. Our Township has shown some interest in acknowledging the heritage of our area through the work of the Bedford Historical Society and the Portland District & Area Historical Society, but it is probably fair to say that efforts have largely been undertaken by interested volunteers without much support from the respective municipalities that now make up South Frontenac. In the past year, the South Frontenac Historical Committee has been formed and I expect in the coming years, there will be ongoing efforts to identify community buildings and structures that deserve recognition for features that reflect the historical periods in the growth of our Township. The approach that has been taken is to identify buildings of interest. Council had allocated $30,000. for work on the hall in 2014 and there is just under $27,000 remaining from that allotment. These funds were to be used to repair the ceiling and walls, sand and finish the floors and update the lighting and to repaint the interior. It was discovered during a facility review that there is asbestos in the plaster surface and all work was put on hold. Public Works recommended using the remain funds to strip out the electrics, tear out all of the wainscotting and the lath & plaster to clear the building of any traces of asbestos. This proposed work is also on hold. In the 2018 budget, Council has approved additional expenditures of $50,000 for “structural” work. The Fermoy Hall is owned by the Township and in my view needs to be retained, preserved and used as a public building. Council did significant work on the exterior of the building in 2008, but it has not been used consistently for many years. I believe it is time to plan for the long term future of the Fermoy Hall. There are a range of options to consider. At present the Hall has no indoor plumbing, an uncertain well, no septic, no insulation, no heat nor air conditioning, no “kitchen” and limited electrical outlets and lighting. It is my understanding that some members of the South Frontenac Historical Committee
Page 62 of 117
believe the plaster finishes can be repaired/covered that would eliminate the full gutting of the building. Public Works has indicated that if the asbestos is not removed from the building, that a regular review would be required to ensure that the integrity of the plaster remains sound, in perpetuity. Given the uncertainties with environmental “hazards” there may come a time when someone decrees that the building can no longer be occupied. I accept the fact that there are risks and ongoing costs in leaving the plaster finishes. Clearly budget considerations for both capital and operational cost are relevant, but I think the wost case scenario is to decide to gut the building and not be prepared to bring the building back to a usable state, whatever level that may be. In my view options for Council to consider include: 1.
Do Nothing- While this minimizes the costs and risk to the municipality, it does nothing to allow use by the community nor in the long term preserve the asset. If seriously under consideration, it would make sense to disconnect the hydro as a cost saving.
The building could be sold or demolished. This would not satisfy people in the community, would be contrary to any municipal commitment to Heritage in our Municipality. The land could be retained by the Municipality for future use.
The building could be completely stripped out by removal of all of the electriacl infrastructure including the distribution panel, removal of all plaster and wainscotting and have it cleaned up to get a clean bill of health regarding the asbestos. Only start any restoration when grant money becomes available or some other form of partnership develops to fund costs.
Strip out the building as noted above in scenario 2, but develop a long term budget commitment to restore the building. “Restoration” should include whatever electrical upgrades are reasonable, new wall and ceiling finishes, whether drywall or plaster, painting, refinishing the floor and stage wainscoting and could include new foundation, insulation, whatever rough-in might be required for in wall plumbing venting or heating, septic system and potable well water.
Obtain some additional professional opinions regarding repair and retention of the existing plaster finishes. If reasonable, proceed to repair and move on to restore the building to the level that Council had previously considered i.e. repair plaster, repaint walls & ceilings, refinish the floors and improve interior lighting.
If Council chooses to pursue options 3, 4 or 5, there are further considerations that are relevant.
Page 63 of 117
a)
The Hall could be used by a variety of community groups on a seasonal basis with modest investment as other halls are used. Deficits covered by tax dollars.
b)
Renovate the hall to a level that would support year round use as above with full plumbing and septic. Deficits covered by tax dollars.
c)
Renovate the Hall for seasonal or year round use and consider a partnership with a community group to take over all operation of the hall including self-financing of all operations. An example of this model is the Mera School House in Lanark County. A community group operates the building, raises funds from rentals and user groups and cover costs for the building. Further review needed if this option were to be considered.
d)
Renovate the Hall for seasonal use at Fermoy and have the municipality operate a museum etc. Deficits covered by tax dollars
e)
Move the building to a different site such as where Glendower Hall is located and renovate for seasonal use such as a museum. This would not require electrical or plumbing as they are available in the Glendower hall. Deficits covered by tax dollars but very minor building cost. Could operate similar to Bradshaw School.
Combinations of the above or other options open for consideration.
Page 64 of 117 Minutes of Corporate Services Committee April 10, 2018 Time: 8:30 AM Location: Council Chambers
Present: Alan Revill, Chair, Councillor Brad Barbeau, Mayor Ron Vandewal Regrets: Councillor Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk 1.
Call to Order
a)
Chairman Revill called the meeting to order at 8:30 am.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest.
Approval of Minutes
a)
Minutes of the February 13, 2018 Meeting Resolution No. CSC-2018-04/11-01 Moved by Mayor Vandewal Seconded by Councillor Barbeau THAT the minutes of the February 13, 2018 Corporate Services Committee meeting be approved. Carried
Business Arising from the Minutes - n/a
New Business
a)
Community Grants The Committee reviewed the summary of grant applications received noting that the amount requested is $32,611.01 with a budget of $15000.00 to consider. The criteria for the grants was also reviewed as part of the decision process. As the Kingston Area Ice Stock Club request was for adult programming, the Committee felt this did not fall within the mandate of the funding and agreed to remove this from the list. Further that the requests from Sydenham Canoe Club and Sydenham District Lions Club be increased to 100%. Resolution No. CSC-2018-04/11-02 Moved by Councillor Barbeau Seconded by Mayor Vandewal THAT the community grants as presented be approved as amended and that Council authorize the 2018 surplus be carried over to 2019. Carried
Next Meeting: May 8, 2018
a)
Meetings will continue as regularly scheduled however they may be cancelled based on agenda content.
Page 65 of 117 Minutes of Council April, 10, 2018 7.
Adjournment:
a)
Resolution Resolution No. CSC-2018-04/11-03 Moved by Mayor Vandewal Seconded by Councillor Barbeau THAT the meeting be adjourned at 8:50 am.
Page 66 of 117 Minutes of Public Services Committee April 12, 2018 Time: 8:30 AM Location: Council Chambers
Present: Ron Sleeth, Chairman, Mayor Ron Vandewal, John McDougall, Mark Schjerning Staff: Mark Segsworth, Public Works Manager, David Holliday, Area Supervisor, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Chairman Sleeth called the meeting to order at 8:30 am.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Minutes
a)
Minutes of March 23, 2018 meeting Resolution No. PSC-2018-04/12-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the minutes of the March 23, 2018 Public Services meeting be approved. Carried
Business Arising from the Minutes
a)
Fire Hall Update Small issues with the Bell conduit and the siding have been resolved. Kiley Paving will be on site April 23. The aluminium lettering is not clear as there is no contrast against the white siding. Issues with the outdoor lighting are to be addressed; Mayor Vandewal noted the lights were off when he travelled past the site at 6:35 am.
b)
Bedford Road Update The existing old stone wall will be removed however the intent is to incorporate the stones into another part of this project. Bell has moved their lines, now Eastlink need to finish their part. Mark Segsworth will bring forward a financial report to the May meeting. He commended the contractor on this project. Neil Allen will be invited to inspect the project, especially along the trail from an accessibility perspective. Concerns from Wilma and Cam Kenny concerning the visual look of the storm water drain will be assessed. Mark Segsworth will look into some type of landscaping enhancements. Councillor Schjerning questioned how much rock will be removed along
Page 67 of 117 Minutes of Public Services Committee April 12, 2018 Bedford Road towards Alton Road and how close does this project come to the dam site. There are improvements to the dam included in the 2018 budget that will be consolidated with the Bedford Road project. c)
Harrowsmith Intersection Update Mark Segsworth shared his frustration with the design consultants. There will be monitoring wells installed at the Wilton Road/Ottawa Street intersection as required by MOE. The committee discussed the Mainstreet Funding opportunity for landscaping and a possible parkette in Harrowsmith that would be part of the 2019 budget. It was agreed there should be public input on this before any decisions are made as there are a few local groups who are interested in the beautification of Harrowsmith. South Frontenac has been responsible for environmental cleanups of several sites within in the township and felt there is a good working relationship with the Ministry of the Environment.
d)
Solid Waste - 2017 Annual Report - Hazardous and Special Waste Depot The 2017 Annual Report from Brendar on the operations of the Household Hazardous Waste Depot was included for information. It was noted that this is a well utilized facility. The committee questioned the depot being open in January and February based on the numbers. Mark Segsworth noted that winter weather can affect the usage when it is only open two days a month. He will bring a report forward in May about plastics as he has been in discussions with Rideau Lakes Township and Leeds and Thousand Islands. The committee discussed a breakdown on specific items such as paint to have a sense about what is being redirected from the depot monthly. Within South Frontenac there will be a pilot test case this year. Each Friday before the long weekends, bins will be emptied at communal lane depots of the next week’s recyclables. A possibility of having a shed for “returnables” set up so that area service clubs could do a pickup and in turn get the refund fee has been discussed. Mark Segsworth provided an update on province wide solid waste. There was a 19% increase in exported solid waste to Michigan in 2017, indicating that Ontario doesn’t manage their own waste. There will not be much progress until after the provincial election on any initiatives. Marine plastics will be the major topic at the upcoming G7 Summit with Belgium is being promoted as the gold standard for extended producer responsibility. Discussions about current recycling practices took place. There will be changes introduced after Labour Day regarding recycling streams. There will be no issue with existing contractors as the “streams’ are not defined in their contracts. The need to communicate this change to residents was discussed.
e)
Minimum Wage Impact - 2018 Material & Equipment Prices The RFQ for materials and equipment has been issued and quotes received. The assessment between 2017 and 2018 pricing may be reflective of the minimum wage impact.
f)
Sydenham Water - Letter to homeowners, re: Meter Replacement A copy of the letter circulated to homeowners was circulated to committee members.
Page 68 of 117 Minutes of Public Services Committee April 12, 2018 5.
New Business
a)
United Way - Success By Six Open House - May 10 This event takes place at the Public Works site on Keeley Road from 5:00 pm to 8:00 pm.
b)
Councillor Schjerning and Councillor Sutherland - Proposal for Main Street Funding Councillor Schjerning reviewed the results of the meeting he and Councillor Sutherland had with Loughborough District residents on ideas for the funding. It was agreed that how the funding is to be distributed needs to be determined. Plans for how the money is going to be spent needs to be submitted each year. Plans for projects will be gathered in 2018 with implementation in 2019. Signage was discussed as one of the options. Sydenham business owners are anxious to have directional signage at the intersection of Rutledge Road and Mill Street. There will be a need to have consistency and commonality for signage across the township. Standardized models for benches etc. should be provided. There is money in the 2018 budget for some general signage to address the business owner’s request.
c)
Mark Segsworth noted that there will be access to washrooms at all parks in South Frontenac from 8:00 am to 8:00 pm this summer. There was discussion about the value of having portable toilets in each community as well for visitors to the hamlet areas.
d)
Criminal charges have been laid against the transport driver involved in the accident on Perth Road in 2015 involving the death of a motorcycle driver. Road conditions and signage were not a factor in the case.
e)
Mayor Vandewal asked that more attention be given to patching on main roads this year as there are some significant pot holes in some locations.
f)
Mark Segsworth noted the weather forecast for significant rainfall and sleet this weekend.
g)
Chairman Sleeth reported that the Anglin Group are moving forward quickly with the work at Storrington Center.
Next Meeting: May 10, 2018
Adjournment:
a)
The meeting was adjourned at 10:00 am.
Page 69 of 117 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-32
BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO
EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND KENDRA SWAINE & RICHARD BEAN
WHEREAS a Site Plan Agreement has been prepared to the satisfaction of the Township of South Frontenac and the Owners;
AND WHEREAS the Owners have signed the Site Plan Agreement: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH
FRONTENAC BY ITS COUNCI, HEREBY ENACTS AS FOLLOWS:
1 . THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Kendra Swaine & Richard Bean, a copy of which is attached hereto forming part of this by-law.
- THAT this By-law and Agreement shall be registered on title of the properties described as Part 2, Plan 13R-18981; Part of Lot 8, Concession V, Loughborough District, Township of South Frontenac.
- THIS BY-LAW shall come into force and effect in accordance with section
41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said section 41 .
Dated at the Township of South Frontenac this fifteenth day of May, 2018.
Read a first and second time this fiffeenth day of May, 2018.
Read a third time and finally passed this fifteenth day of May, 2018.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Clerk-Administrator
Page 70 of 117
THIS SITE PLAN AGREEMENT MADE THIS DAY OF MAY, 2018. BETWEEN:
KENDRA SWAINE & RICHARD BEAN hereinafter called the “Owner” OF THE FIRST PART
- and -
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter called the “Municipality” OF THE SECOND PART
WHEREAS the Owner is the registered owner in fee simple of certain lands described in Schedule “A”, attached hereto, located in the Township of South Frontenac (the “Owner’s Land”);
AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act and section 6.17 of the Township of South Frontenac Official Plan;
AND WHEREAS the Municipality has passed by-law No. 2003-25 to designate all of the Township of South Frontenac as a ?Site Plan Control Area”;
NOW THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: In this Agreement:
a) “Owner” includes a mortgagee in possession, a tenant in possession pursuant to a leasehold interest, and encumbancer in possession and may mean more than one Owner specified in the Certificate of ownership. 1 . The Owner covenants that the Owner is the Owner in fee simple of the Owner’s land.
The obligations imposed by this Agreement affect the land described in Schedule “A” hereto and any restrictive covenants expressed herein run with the land and bind successors in title to the said property as well as the successors and assigns of the Owner.
The encumbrancer agrees to satisfy all the obligations imposed pursuant to this document if it should enter into possession of the said Iand.
The following schedules are attached to, and form part of, this agreement and no new building, structure or other facility shall be erected, altered or placed on the said Iand except in accordance with the attached schedules which consist of:
Page 71 of 117
A. B.
Legal Description of Lands Site Plan and Drawings
s. The Owner shall perform all the work and provide all the materials necessary for the construction of a new dwelling with attached deck and garage to be located 66.5 metres from the highwater mark of Sydenham Lake as shown on Schedule “B” attached hereto.
Development shall include construction of a conventional septic distribution area in a Iocation as indicated Schedule “B” attached hereto.
The Owner shall prevent damage being caused to existing public highways, other public works or municipal property in the course of development of the lands.
In the event of a sale of the improved lands, the new Owner will assume full and complete responsibility for the continuing obligations under this Agreement. The enforcement of this Agreement is the responsibility of the Municipality.
The Agreement shall be registered against the title of the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any and all subsequent owners of the Lands.
Intheeventthatthe0wnerfailstoinstallormaintainthefacilitiescovered
by this Agreement, then, upon the Chief Building Official or designate, giving seven days written notice by pre-paid registered mail to the Owners, the municipality, through it’s employees, agents or contractors, may, without further notice, enter upon the lands and proceed to supply all materials and to do all the necessary inspections and works in connection with the facilities including the repair or reconstruction of faulty work and the replacement of materials which are not in accordance with plans or specifications and to charge the cost thereof, together with the cost of
engineering and any other expenses incurred by the municipality, against the Owner. Such entry and work shall not be deemed as acceptance or assumption of said facilities nor an assumption by the Municipality of any liability. It is expressly agreed that the Owners or any person in possession shall not question the cost incurred by the Municipality for Iabour, materials or any other costs incidental to do the said work and this provision shall be deemed to operate as an effective estoppel in judicial proceedings if such costs are challenged or placed in question. The Owners agree to permit the Chief Building Official, or agent, to enter onto the Lands at any time to inspect the work. The Municipality may perform any of the required services and collect the cost for the enforcement of this Agreement against the said Lands from any security received. 14. The Owner covenants and agrees that the Iands and premises more particularly described in Schedule “A” annexed hereto may only be used for those purposes specified in Comprehensive Zoning By-Iaw No. 200375.
WITNESS the corporate seals of the respective corporate parties hereto affixed under the hands of their respective signing officers, duly authorized, in that behalf.
Page 72 of 117
SIGNED, SEALED AND DELIVERED ) In the presence of
) ) Owner:
) ) ) ) ) )
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
) ) ) ) ) ) ) ) ) ) ) ) ) )
Mayor
Clerk
Page 73 of 117
SCHEDULE “A” LEGAL DESCRIPTION OF LANDS
Part of Lot 8, Concession V, Loughborough District, Township of South Frontenac: Part 2 on Reference Plan 13R-18981.
Page 74 of 117
SCHEDULE ?B" SITE PLAN
Drawing Prepared by Tony Matias Incorporated. DETAILS:
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Page 75 of 117
Payment Listing For the period of May 2nd to May 15th, 2018
Accounts Payable Payment Listing: For the period of May 2nd to May 15th, 2018
573,888.61
Pay date May 9, 2018 For the period of April 22nd 2018 to May 5th, 2018
88,114.47
Payroll Payment Listing: Pay Period #18-10
$ Total Payments
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending May 15, 2018 in the amount of
$
662,003.08
Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer
662,003.08
System: User ID:
2018-05-10 mfoster
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
11:29:14 AM
From: 2018-05-02
To: 2018-05-15
Page:
1
Page 76 of 117
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000009249
Date
Inv #
2018-05-15 66719 66776
Vendor
Description
THE FRONTENAC NEWS Ad-18/04/26 Ad-18/05/03
Total EFT000000009249
Total Gen
Amount $661.44 $661.44 $1,322.88
$1,322.88
1000 Cheque EFT000000009216
Date
Inv #
2018-05-15
Vendor
Description
Amount
BAY ELECTRIC 12729
Total EFT000000009216 EFT000000009230 2018-05-15
Repair Emerg. Lighting
$154.75 $154.75
Water cooler rental
$10.12 $10.12
CULLIGAN 2019210
Total EFT000000009230 EFT000000009275 2018-05-15 18/04-OFFICE 18/04-OFFICE 18/04-V.MED 18/04-V.MED
R&D NELSON GENERAL MAINTENANCE 18/03+18/04 General Maintence 18/03+18/04 Materials 18/03+18/04 General Maintence 18/03+18/04 Maintence Supplies
Total EFT000000009275
Total
$1,511.14 $315.25 $1,012.00 $103.63 $2,942.02
$3,106.89
1100 Counc Cheque 069401 Total 069401 EFT000000009255
Date 2018-05-15
2018-05-15
Inv #
Vendor
Description
SYDENHAM WOMAN’S INSTITUTE 2018 COMMUNITY GRANT 2018 Community Grant HARROWSMITH & DIST S & A CLUB 2018 COMMUNITY GRANT 2018 Community Grant
Total EFT000000009255 EFT000000009296 2018-05-15 209105
W.I. VILLAGER LTD Employee 4X Jackets
Total EFT000000009296
Total Counc
Amount $1,000.00 $1,000.00 $2,000.00 $2,000.00 $427.39 $427.39
$3,427.39
1250 Clk Cheque EFT000000009223
Date
Inv #
2018-05-15
Vendor
Description
MPL8560
CDW CANADA INC APC Back Ups NS 6 Outlet
150775 150830 150832
CUNNINGHAM SWAN CARTY SeveranceCAO- General Advice CAO-
8223 9049 2080 892 884 10
TROUSDALE’S FOODLAND Cream Cream Coffee+Cream+Milk Coffee Cream Milk
329797
UPPER CANADA OFFICE SYSTEMS Copier Usage
Total EFT000000009223 EFT000000009231 2018-05-15
Total EFT000000009231 EFT000000009287 2018-05-15
Total EFT000000009287 EFT000000009291 2018-05-15 Total EFT000000009291
Total Clk
Amount $60.29 $60.29 $768.54 $76.32 $337.33 $1,182.19 $2.69 $8.07 $24.05 $17.99 $2.69 $4.29 $59.78 $709.70 $709.70
$2,011.96
1275 Fin Cheque 069395 Total 069395 EFT000000009236
Date
Inv #
2018-05-15
Vendor
Description
8100431716
SHRED-IT INTERNATIONAL ULC Shredding Services
PS-339309
DIAMOND SOFTWARE INC VCH and eSend Implementation
2018-05-15
Total EFT000000009236
Amount $72.27 $72.27 $217.51 $217.51
Total Fin
$289.78
Total GG
$10,158.90
20 PP&P 2100 Fire Cheque 069379
Date 2018-05-15
Inv #
Vendor
Description
BRAITHWAITE UPHOLSTERY AND
Amount
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 4814
Total 069379 069380 Total 069380 069381
Total 069381 069389 Total 069389 069392 Total 069392 EFT000000009208
2018-05-15
Cover for water pump
11358
CAR DREAMS SUPPLIES INC. Glass cleaner+Blue Ice+Brushes
82991 82990
CARLETON UNIFORMS INC. Chief Uniform Chief Uniform
4350
JUSTUS AUTO BODY Repair Fender
FUEL-18/04/02
NEW TOPPERS MARKET Fuel
27061
BOULTON SEPTIC/LARMON’S Hold Tank Pumped
A1020350 A1021414
ABELL PEST CONTROL INC. 18/04 Pest Control 18/04 Pest Control
139242 139041
AJ STONE COMPANY LIMITED Boot linings +Calibration Gas Cleaner Confidence Plus
1824
ANGLIN GROUP LTD Progress Draw #008
5071
ASSELSTINE HARDWARE Rust Protectant+Water Softener
24215906 24215811
BATTLEFIELD EQUIPMENT RENTALS Fuel Line Pickup+Carb Kit Fuel Pick up Body+Spark Plug
W 324
CROSSIRON TRUCK & EQUIPMENT Oil Change
2018-05-15
2018-05-15
2018-05-15
2018-05-15
Total EFT000000009208 EFT000000009209 2018-05-15
Total EFT000000009209 EFT000000009211 2018-05-15
Total EFT000000009211 EFT000000009212 2018-05-15 Total EFT000000009212 EFT000000009214 2018-05-15 Total EFT000000009214 EFT000000009215 2018-05-15
Total EFT000000009215 EFT000000009228 2018-05-15 Total EFT000000009228 EFT000000009230 2018-05-15 Total EFT000000009230 EFT000000009232 2018-05-15
Water
BUSKIIN3314
D2 WIRELESS - TELUS AUTHORIZED DEALER Samsung Galaxy A5
1062891 1062892
DALTCO ELECTRIC & SUPPLY Lighting Lighting
8449
D.MARTIN WELDING & FABRICATING Repair Broken Latch-Pumper-381
438488
FIRE SERVICE MANAGEMENT Clean + Repair
Total EFT000000009232 EFT000000009233 2018-05-15
Total EFT000000009233 EFT000000009238 2018-05-15 Total EFT000000009238 EFT000000009245 2018-05-15
GERVAIS CONSULTING SF#18-04 18/04-Acting Fire Chief SF#18-04 18/04-Acting Fire Chief 18/03/13-COFFEE Coffee for crews at house fire
Total EFT000000009251 EFT000000009263 2018-05-15 KS22314 KS22232 Total EFT000000009263 EFT000000009264 2018-05-15
KENWORTH ONTARIO - KINGSTON Alternator+Batt.+Drum+Service Handle+Lock
Page 77 of 117 $172.99 $172.99 $334.79 $334.79 $239.64 $853.26 $1,092.90 $274.75 $274.75 $716.49 $716.49 $244.22 $244.22 $37.72 $46.50 $84.22 $1,817.26 $568.33 $2,385.59 $89,197.23 $89,197.23 $91.48 $91.48 $49.31 $29.08 $78.39 $309.04 $309.04 $36.52 $36.52 $300.18 $300.18 $446.41 $346.85 $793.26 $24.17 $24.17 $197.31 $197.31 $607.20 $4,830.00 $88.10 $5,525.30 $5,449.41 $525.03 $5,974.44
LEONARD FUELS 1057-874328 1057-878529 1057-880239 1057-876585 1057-878735 1057-880189 1057-880565 1057-881956 1057-881959 1057-880661 1057-884807
Total EFT000000009264 EFT000000009265 2018-05-15
759.4L @.899 365.1L @.896 600.0L @.941 48.2L @1.0965 82.43L @ 1.0788 49.25L @1.0788 124.62L CLR@1.14+16.66Gas@1.20 85.93L @ 1.0611 36L GAS+22.08L GAS+32.02 CLR 42.00L @1.0611 69.01L @1.1496
18/04/18-07
LEONARD, ELIZABETH Cleaning
58407760
LINDE CANADA LIMITED 15687 Oxygen
Total EFT000000009265 EFT000000009266 2018-05-15 Total EFT000000009266 EFT000000009267 2018-05-15
$694.72 $332.89 $574.54 $52.81 $88.82 $53.07 $163.30 $91.03 $102.70 $44.49 $79.31 $2,277.68 $60.00 $60.00 $381.60 $381.60
LONDRY ALARMS 192646
Total EFT000000009267 EFT000000009277 2018-05-15 622017 Total EFT000000009277 EFT000000009279 2018-05-15
2
CULLIGAN 2025810
Total EFT000000009245 EFT000000009251 2018-05-15
Page:
Alarm install ROSEN ENERGY GROUP SYD 616.5L GAS@1.1990 SIMMONS PLUMBING & PUMP SERV.
$2,482.94 $2,482.94 $752.19 $752.19
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 5105
Plugged Sewer+ Access Risers
Total EFT000000009279
Total Fire
Page:
3
Page 78 of 117 $1,670.90 $1,670.90
$115,458.58
2110 Cvc# Cheque EFT000000009278
Date
Inv #
2018-05-15
Vendor
Description
Amount
SIGNS PLUS 3040
Total EFT000000009278
Civc Sign
$9.16 $9.16
Total Cvc#
$9.16
2605 Build Cheque EFT000000009286
Date
Inv #
2018-05-15 6083-486792
Vendor
Description
TOWN AND COUNTRY AUTO SUPPLY Oil
Amount
Total EFT000000009286
$30.39 $30.39
Total Build
$30.39
2640 Bylaw enf Cheque EFT000000009248
Date 2018-05-15
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-B-2018-JANUARY 18/01 Bylaw Enforcement SF-B-2018-JANUARY 18/01 Bylaw Enforcement SF-B-2018-FEBRUARY 18/02 Bylaw Enforcement SF-B-2018-FEBRUARY 18/02 Bylaw Enforcement SF-B-2018-MARCH 18/03 Bylaw Enforcement SF-B-2018-MARCH 18/03 Bylaw Enforcement SF-B-2018-APRIL 18/04 Bylaw Enforcement SF-B-2018-APRIL 18/04 Bylaw Enforcement
Total EFT000000009248
Total Bylaw enf
Amount $320.54 $137.58 $297.65 $121.69 $137.38 $63.50 $366.34 $148.16 $1,592.84
$1,592.84
Total PP&P
$117,090.97
30 Trans 3000 PW OH Cheque 069375 Total 069375 EFT000000009253
Date
Inv #
2018-05-15
Vendor
Description
509-014394
AIG INSURANCE COMPANY OF CANADA Insurance Deductible
M381020
GRAND & TOY LIMITED Payroll Binders
105154
PRINTFUSION INC. Business Cards. M.S.
209067
W.I. VILLAGER LTD 72X South Frontenac Mugs
2018-05-15
Total EFT000000009253 EFT000000009274 2018-05-15 Total EFT000000009274 EFT000000009296 2018-05-15 Total EFT000000009296
Total PW OH
Amount $4,981.46 $4,981.46 $40.65 $40.65 $46.81 $46.81 $677.89 $677.89
$5,746.81
3005 RdAdmOH Cheque EFT000000009223
Date
Inv #
2018-05-15 MPL8560 MMH0453 MMH6389
Vendor
Description
CDW CANADA INC APC Back Ups NS 6 Outlet Cables+ 1000Base-SX SFP Fiber Switches
Total EFT000000009223
Total RdAdmOH
Amount $60.30 $153.04 $3,353.55 $3,566.89
$3,566.89
3010 Cheque 069382 Total 069382 069385
Total 069385 069388
Date
Inv #
2018-05-15
Total 069389 069390 Total 069390 069394 Total 069394
Description
357138
DOUG’S AUTO PARTS LTD 1U-Transfer Case Assy
9005 9005 9005
FLYNN AUTO GLASS & TINTING Supply+Install Windshield Supply+Install Windshield Supply+Install Windshield
2018-05-15
2018-05-15
Amount $508.80 $508.80 $356.16 $356.16 $356.16 $1,068.48
HYDRO ONE 3000239571
Total 069388 069389
Vendor
2018-05-15
Relocation
4358
JUSTUS AUTO BODY Paint Truck
TR349487
KEYSTONE AUTOMOTIVE Rear Step Bumper Assemly
1(PO#13-08)
PICKUP & GO HAULING AND DECK SERVICES INC. Transport 13-08 to Benson
2018-05-15
2018-05-15
$88,914.30 $88,914.30 $4,263.74 $4,263.74 $573.95 $573.95 $165.00 $165.00
System: User ID:
2018-05-10 mfoster
069396
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2018-05-15 25216
Total 069396 069402
2018-05-15
SNC-LAVALIN GEM ONTARIO INC. Concrete+Soil+Cylinder Tests
2018-05-15
Clean Honda Carb.
A1017417
ABELL PEST CONTROL INC. Pest Control
68291519
AIR LIQUIDE CANADA INC. Oxygen
90678436 90678437
ARMTEC LIMITED PARTNERSHIP Culverts Culverts
24216289
BATTLEFIELD EQUIPMENT RENTALS Fence
16097576 16097565
BENSON TRUCK & TRAILER Replace Leaf Springs Replace Rear Leaf Springs
20485 20489
BLACK DOG TIRE & LUBRICANTS 2X Tires 4X 10 Hole Hub Pilot
357894
BMR MANUFACTURING INC. 2X Seat Coverall
Total EFT000000009209 EFT000000009210 2018-05-15 Total EFT000000009210 EFT000000009213 2018-05-15
Total EFT000000009213 EFT000000009215 2018-05-15 Total EFT000000009215 EFT000000009217 2018-05-15
Total EFT000000009217 EFT000000009218 2018-05-15
Total EFT000000009218 EFT000000009219 2018-05-15 Total EFT000000009219 EFT000000009224 2018-05-15
Page 79 of 117 $732.67 $732.67 $35.00 $35.00 $66.71 $66.71 $30.53 $30.53 $8,104.31 $5,880.26 $13,984.57 $137.22 $137.22 $2,742.46 $1,459.33 $4,201.79 $687.79 $1,347.10 $2,034.89 $151.32 $151.32
CINTAS 884150934 884150934 884150944 884150944
Total EFT000000009224 EFT000000009227 2018-05-15
Uniform Cleaning Supplies Uniform Cleaning Supplies
219817
COLLINS SAFETY INC. Max 30 Uncorded+ Lens Cleaners
2082
DEDICATED ENVIRONMENTAL SERVICES INC Vacuum oily waters
Total EFT000000009227 EFT000000009234 2018-05-15 Total EFT000000009234 EFT000000009237 2018-05-15
$13.21 $22.80 $25.30 $90.46 $151.77 $54.93 $54.93 $5,222.98 $5,222.98
DIG’N DIRT LTD. 669
Total EFT000000009237 EFT000000009238 2018-05-15
Take Water Tank to Syd. Yard
8416
D.MARTIN WELDING & FABRICATING Repair rot
467
DPH SERVICE STATION MAINTENANCE Electrian+Technician
Total EFT000000009238 EFT000000009240 2018-05-15 Total EFT000000009240 EFT000000009241 2018-05-15
$1,272.00 $1,272.00 $1,143.32 $1,143.32 $956.54 $956.54
DRAPER DOORS 12406 12358
Total EFT000000009241 EFT000000009243 2018-05-15 12042018-6 Total EFT000000009243 EFT000000009246 2018-05-15
Door brought down on Truck Operator+ Button+Opener Plate ENVIRONMENTALL CONTRACTING SERV Vacuum Oily Water
$307.31 $1,816.42 $2,123.73 $4,856.63 $4,856.63
FISH, DOROTHY 5976
Cleaning
109213 109217 109306
G.D. JEWELL ENGINEERING INC. Design of 2 Major Intersection Consult. Rehab. Battersea Rd. Investigation+ Design
48192 48208 48208 48208 48208 48196
GIN-COR INDUSTRIES INC Unseize tailgate+ Air System Chain Chain Pulley Pulley Remove Proviso+Install Clercal
1894
GROUNDWORK ENGINEERING LTD Geotechnical Recommendation
IV51867
HARTINGTON EQUIPMENT LIMITED Oil Filters+ Oil
U00505
JOE JOHNSON EQUIPMENT INC. Grabber
9305723496 9305733859 9305748418 9305763111
KENT AUTOMOTIVE 43 Series Fittings 3/4 ldx- Jic 37°Field Attach Nuts+Washers+Fittings Etc. Fuel Line Hose
Total EFT000000009246 EFT000000009250 2018-05-15
Total EFT000000009250 EFT000000009252 2018-05-15
Total EFT000000009252 EFT000000009254 2018-05-15 Total EFT000000009254 EFT000000009256 2018-05-15 Total EFT000000009256 EFT000000009261 2018-05-15 Total EFT000000009261 EFT000000009262 2018-05-15
Total EFT000000009262 EFT000000009264 2018-05-15
4
TODD, JIM 520456
Total 069402 EFT000000009209
Page:
LEONARD FUELS
$312.00 $312.00 $7,561.45 $2,362.87 $8,180.74 $18,105.06 $1,017.91 $226.23 $226.23 $80.81 $80.81 $6,011.41 $7,643.40 $763.20 $763.20 $142.07 $142.07 $28,639.33 $28,639.33 $101.24 $159.13 $441.47 $39.13 $740.97
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 0363-878268 0363-878299 0363-882695 0363-882906 0363-883493 0363-884986
Total EFT000000009264 EFT000000009265 2018-05-15
109.26L @ 1.0611 80.67L @1.0611 19.37L @1.0611 Lubes Lubes 66.00L @1.153
18/04/27-08
LEONARD, ELIZABETH Cleaning
58409976
LINDE CANADA LIMITED 15687 Gases
K75720
MAGNACHARGE BATTERY CORP 12V Marine Deep Cycle
Total EFT000000009265 EFT000000009266 2018-05-15 Total EFT000000009266 EFT000000009268 2018-05-15 Total EFT000000009268 EFT000000009270 2018-05-15
5
Page 80 of 117 $117.97 $87.11 $20.91 $899.56 $89.42 $72.89 $1,287.86 $300.00 $300.00 $266.27 $266.27 $157.03 $157.03
NORTRAX 961839 966587 966553
Total EFT000000009270 EFT000000009272 2018-05-15
6X H.D. Inserts Repair Inching Pedal+ Service 2X Transducer+ Insert
$2,320.84 $2,499.02 $2,856.00 $7,675.86
Transmission Fluid Valve Asy Oil Oil-Pntr FRT Chamber+ Slack Adjuster Brk Cleaners+Lamp Pigtails
$43.23 $25.04 $31.50 $58.00 $190.53 $49.33 $397.63
Pliers, Wrenches, Sockets
$147.85 $147.85
PETRIE FORD 251035 251041 251078 251450 251718 251831
Total EFT000000009272 EFT000000009273 2018-05-15
PRINCESS AUTO 727031
Total EFT000000009273 EFT000000009275 2018-05-15 18/04-G,B,P 18/04-G,B,P 18/04-G,B,P 18/04-G,B,P Total EFT000000009275 EFT000000009278 2018-05-15
R&D NELSON GENERAL MAINTENANCE 18/03+18/04 General Maintence 18/03+18/04 General Maintence 18/03+18/04 Maintence Supplies 18/03+18/04 Maintence Supplies
$146.53 $146.53 $33.15 $33.15 $359.36
SIGNS PLUS 3039 3039
Total EFT000000009278 EFT000000009282 2018-05-15
100X Open Pit signs 3X Truck Numbers
996 1007
SPECIALIZED ONSITE SERVICES Site Meetings+Lab Costs Site Meetings+Lab Costs
436320 436322
TALLMAN TRUCK CENTRE LIMITED Safety+Brake Drum+Shock Safety+Brake Drum+Shock
PS040656549 PS040656550
TOROMONT INDUSTRIES LTD. Assorted Parts Filters
6083-486481 6083-486441 6083-486224 6083-486157 6083-486157 6083-487131 6083-487161 6083-486796 6083-486648 6083-486648 6083-486648 6083-486648 6083-486792 6083-487903 6083-487903 6083-488297
TOWN AND COUNTRY AUTO SUPPLY Amber Rotating Beacon Washer Pump Wiper Motor+Wiper Transmission Neoform Beam Blade 3X Neoform Beam Blade 10X Fuses+ Add-a-Circuit 10X Fuses+ Add-a-Circuit Armor All Protectant Filter Filter Oil Oil Oil Marine Bat Term Marine Bat Term+ Oil Vinyl tape
2902 9219
TROUSDALE’S FOODLAND Water Water
80383 504511 80641 80594 80597 80710
TROUSDALE’S HOME HARDWARE Paint+Painters Tape fissured ceiling tile 8X Shovels+ 8X Rakes 2X Rakes+ Shovel Open Reel Measuring Tape 2X Clock+ Batteries
173-188540 173-188430
UNIVERSAL SUPPLY GROUP LED Strobe 6X LED Flood
23057734
WURTH CANADA LIMITED Clear Silicone+ 2"Course Discs
Total EFT000000009282 EFT000000009284 2018-05-15
Total EFT000000009284 EFT000000009285 2018-05-15
Total EFT000000009285 EFT000000009286 2018-05-15
Total EFT000000009286 EFT000000009287 2018-05-15
Total EFT000000009287 EFT000000009288 2018-05-15
Total EFT000000009288 EFT000000009290 2018-05-15
Total EFT000000009290 EFT000000009298 2018-05-15 Total EFT000000009298
Page:
$3,670.99 $15.26 $3,686.25 $5,877.92 $2,246.35 $8,124.27 $3,824.36 $4,943.09 $8,767.45 $830.11 $370.59 $1,200.70 $127.20 $27.81 $54.80 $16.99 $51.01 $71.40 $96.58 $27.67 $5.94 $5.94 $37.43 $37.43 $6.25 $3.65 $42.36 $9.26 $621.72 $49.80 $44.85 $94.65 $96.80 $77.23 $402.82 $90.54 $14.62 $31.01 $713.02 $59.00 $121.81 $180.81 $334.82 $334.82
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total
Page:
6
Page 81 of 117 $223,312.45
3105 Structures Cheque EFT000000009239
Date
Inv #
2018-05-15 12510
Vendor
Description
D.M. WILLS ASSOCIATES LIMITED 9206 Frontenac OSIM’s
Total EFT000000009239
Total Structures
Amount $1,353.41 $1,353.41
$1,353.41
3115 Bvr Dms Cheque EFT000000009288
Date
Inv #
2018-05-15 80642
Vendor
Description
TROUSDALE’S HOME HARDWARE Chest Rubber Wader
Total EFT000000009288
Total Bvr Dms
Amount $111.93 $111.93
$111.93
3210 Brushing Cheque 069386
Date 2018-05-15
Inv #
Vendor
GIDDY, RYAN 18/05/08 18/05/08-MAPLE
Description Remove Dead Elm Remove Maple
Total 069386
Total Brushing
Amount $814.08 $610.56 $1,424.64
$1,424.64
3310 Hardtop Patching Cheque 069397
Date
Inv #
2018-05-15
Vendor
Amount
SNIDER, PERCY 18/04/18-28 18/04/19-29 18/04/27-32 18/04/24-31 18/05/02-40 18/05/01-39 18/04/30-38
Total 069397 EFT000000009289
Description
2018-05-15
Patching Patching Patching Patching Flagging Patching Patching
$641.09 $641.09 $641.09 $778.46 $817.39 $732.67 $824.26 $5,076.05
Patching
$7,568.40 $7,568.40
TW PATCHING 332801
Total EFT000000009289
Total Hardtop Patching
$12,644.45
3315 Sweeping Cheque 069397
Date
Inv #
2018-05-15
Vendor
Description
Amount
SNIDER, PERCY 18/04/26-43 18/04/27-44 18/04/30-45 18/05/01-46 18/05/01-47
Sweeping Sweeping Sweeping Sweeping Sweeping
Total 069397
Total Sweeping
$190.80 $2,014.85 $1,567.10 $590.21 $938.74 $5,301.70
$5,301.70
3320 should maint Cheque EFT000000009229
Date
Inv #
2018-05-15
Vendor
Description
90088919
CRUICKSHANK CONSTRUCTION Gravel
S-0053515 S-0053596 S-0053606
SWEET’S SAND & GRAVEL Gravel Gravel Gravel
Total EFT000000009229 EFT000000009283 2018-05-15
Amount $1,451.73 $1,451.73
Total EFT000000009283
$5,176.08 $635.63 $187.84 $5,999.55
Total should maint
$7,451.28
3405 Washout Cheque EFT000000009283
Date
Inv #
2018-05-15 S-0053548 S-0053606
Vendor
Description
SWEET’S SAND & GRAVEL Gravel Gravel
Total EFT000000009283
Total Washout
Amount $4,545.92 $862.68 $5,408.60
$5,408.60
3425 Gradng & Grvl resurf Cheque EFT000000009229
Date
Inv #
2018-05-15
Vendor
Description
90089053 90088970 90089001 90089125
CRUICKSHANK CONSTRUCTION Gravel Gravel Gravel Gravel
S-0053515
SWEET’S SAND & GRAVEL Gravel
Total EFT000000009229 EFT000000009283 2018-05-15
Amount $3,437.86 $2,157.99 $814.81 $2,026.84 $8,437.50 $1,535.97
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT S-0053555 S-0053596 S-0053606
Gravel Gravel Gravel
Total EFT000000009283
Total Gradng & Grvl resurf
Page:
7
Page 82 of 117 $5,241.14 $656.43 $6,095.11 $13,528.65
$21,966.15
3505 Snw Plwng Cheque 069397
Date
Inv #
2018-05-15
Vendor
Amount
SNIDER, PERCY 18/04/16-46 18/04/15-28 18/04/16-30 18/04/15-29 18/04/16-31 18/04/14-37 18/04/15-40 18/04/14-35 18/04/15-38 18/04/14-36 18/04/15-39 18/04/14-32 18/04/15-33-2 18/04/15-41 18/04/16-34-2 18//04/15-42 18/04/15-43 18/04/16-45 18/04/16-48 18/04/16-44
Total 069397 EFT000000009208
Description
2018-05-15 26835 26955 26954 26956 26953
Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing
Total EFT000000009208
Total Snw Plwng
$195.38 $184.19 $184.19 $325.63 $162.82 $195.38 $195.38 $318.51 $318.51 $146.53 $146.53 $162.82 $162.82 $318.51 $162.82 $195.38 $146.53 $146.53 $905.66 $318.51 $4,892.63 $1,831.68 $1,221.12 $1,221.12 $1,068.48 $488.45 $5,830.85
$10,723.48
3506 Snow Clearing Sidewalks Cheque 069397
Date
Inv #
2018-05-15
Vendor
Amount
SNIDER, PERCY 18/04/15-22 18/04/16-23 18/04/16-23 18/04/16-25 18/04/16-25 18/04/16-24 18/04/16-24 18/04/15-20 18/04/15-20 18/04/15-21 18/04/15-21
Total 069397 EFT000000009208
Description
2018-05-15 26957 26958
Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing
Total EFT000000009208
Total Snow Clearing Sidewalks
$195.38 $142.46 $101.76 $101.76 $93.62 $101.76 $69.20 $101.76 $142.46 $69.20 $101.76 $1,221.12 $356.16 $356.16 $712.32
$1,933.44
3601 Barricds & Sfty Matls Cheque EFT000000009215
Date
Inv #
2018-05-15
Vendor
Description
24215762
BATTLEFIELD EQUIPMENT RENTALS Safety Flag+ Pole
80641
TROUSDALE’S HOME HARDWARE 12X Bug Spray.+12X Sunscreen
Total EFT000000009215 EFT000000009288 2018-05-15 Total EFT000000009288
Total Barricds & Sfty Matls
Amount $169.53 $169.53 $230.54 $230.54
$400.07
3615 Street signs Cheque EFT000000009288
Date
Inv #
2018-05-15 601986
Vendor
Description
TROUSDALE’S HOME HARDWARE 6X6 Sign Posts- Bracken Road
Amount
Total EFT000000009288
$103.34 $103.34
Total Street signs
$103.34
3625 RR cross mnt Cheque EFT000000009222
Date
Inv #
2018-05-15 11100811
Vendor
Description
CANADIAN PACIFIC RAILWAY 18/04 Flasher Contract
Amount
Total EFT000000009222
$744.00 $744.00
Total RR cross mnt
$744.00
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
8
Page 83 of 117
3630 Gd ps/rl mnt Cheque 069397
Date
Inv #
2018-05-15
Vendor
Amount
SNIDER, PERCY 18/04/13-42 18/05/01-41
Total 069397 EFT000000009208
Description
2018-05-15
Flagging Flagging
26977 27015
BOULTON SEPTIC/LARMON’S Flagging Flagging
1013179
E. S. HUBBELL & SONS LIMITED Guide Rail Parts
Total EFT000000009208 EFT000000009244 2018-05-15
$245.37 $402.97 $648.34 $1,009.46 $1,731.96 $2,741.42
Total EFT000000009244
$9,114.50 $9,114.50
Total Gd ps/rl mnt
$12,504.26
3635 Trffc cnts Cheque EFT000000009258
Date
Inv #
2018-05-15 28380
Vendor
Description
IMPACT BATTERY & POWERSPORT 6month Warrenty for defects
Amount
Total EFT000000009258
$12.72 $12.72
Total Trffc cnts
$12.72
3640 Warning Sgns Cheque EFT000000009219
Date
Inv #
2018-05-15 357907
Vendor
Description
BMR MANUFACTURING INC. Signs
Amount
Total EFT000000009219
$915.07 $915.07
Total Warning Sgns
$915.07
Total Trans
$315,624.69
40 Env 4110 Water Treat Cheque 069378
Date
Inv #
2018-05-15 7631-18/04
Vendor
Description
BELL CANADA-WATER TOWER PHONE LINE 18/04 Telephone
Amount
Total 069378
$77.11 $77.11
Total Water Treat
$77.11
5005 SW & Fac OH Cheque EFT000000009220
Date
Inv #
2018-05-15
Vendor
Description
Amount
CAMBIUM INC. 2017-23279
Total EFT000000009220
Council Presentation
$1,485.70 $1,485.70
Total SW & Fac OH
$1,485.70
5105 Garb coll Cheque EFT000000009286
Date
Inv #
2018-05-15 6083-487914 6083-487848
Vendor
Description
TOWN AND COUNTRY AUTO SUPPLY 2X Caliper Brake Pad+ Rotor
Total EFT000000009286
Total Garb coll
Amount $384.95 $399.79 $784.74
$784.74
5110 Gab disp Cheque 069397
Date
Inv #
2018-05-15
Vendor
2018-05-15
ABELL PEST CONTROL INC. Pest Control Pest Control Pest Control
90915
ENVIRO-GUARD PLUS INC. 18/04 Pest Control
Total EFT000000009242 EFT000000009264 2018-05-15
20.8L Gas @1.1053 20.78L GAS @1.0611
MCNICHOLS CONSTRUCTION LTD 18/04/23-SALEM DUMP Excavator+Triaxle rental 18/04/25-GREENBAY Excavator+Tandam rental
Total EFT000000009269 EFT000000009295 2018-05-15 812352
Total Gab disp
$1,068.48 $1,068.48 $58.81 $58.81 $58.81 $176.43 $42.74 $42.74
LEONARD FUELS 0363-885237 0363-881627
Total EFT000000009295
Portland Dump Waste
3054331 3054331 3054331 Total EFT000000009209 EFT000000009242 2018-05-15
Total EFT000000009264 EFT000000009269 2018-05-15
Amount
SNIDER, PERCY 18/04/26-30
Total 069397 EFT000000009209
Description
WHALEY, GEORGE 18/04 Landfill Maintenance
$23.41 $22.44 $45.85 $3,027.36 $5,260.99 $8,288.35 $4,484.56 $4,484.56
$14,106.41
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
9
Page 84 of 117
5210 Rec Disp/Prc Cheque EFT000000009225
Date
Inv #
2018-05-15 1956 1956 1956 1956
Vendor
Description
CITY OF KINGSTON Q1 Solid Waste Services Q1 Solid Waste Services Q1 Solid Waste Services Q1 Solid Waste Services
Amount
Total EFT000000009225
-$38,670.60 $41,649.74 $2,072.61 $4,290.35 $9,342.10
Total Rec Disp/Prc
$9,342.10
Total Env
$25,796.06
70 Cem 7000 Health Cheque EFT000000009235
Date
Inv #
2018-05-15 1904 1904
Vendor
Description
D G YOUNGE CONCRETE BURIAL VAULTS 18/04 Cemetary Services 18/04 Cemetary Services
Total EFT000000009235
Amount $966.72 $407.04 $1,373.76
Total Health
$1,373.76
Total Cem
$1,373.76
80 Rec 8000 Rec Cheque 069383 Total 069383 069384 Total 069384 069387 Total 069387 069393 Total 069393 069399 Total 069399 EFT000000009212
Date 2018-05-15
2018-05-15
2018-05-15
2018-05-15
2018-05-15
Inv #
FISHER, DAVE 18/04/23-STORR REC
Total EFT000000009247 EFT000000009257 2018-05-15
PARFITT, HELEN 18/04/30-LOUGH REC 18/04/30-LOUGH REC STORRINGTON MINOR SOCCER CLUB 2018- HEALTHY KIDS 2018- HEALTHY KIDS ANGLIN GROUP LTD Progresss Draw 001
CAMPBELL, ANNIE 18/04/23-STORR REC 18/04/23-STORR REC
$31.84 $31.84 $31.84 $31.84 $31.84 $31.84 $250.00 $250.00 $51,958.29 $51,958.29 $31.84 $31.84 $31.84 $31.84
HOWE, MIKE 18/04/30-LOUGH REC
18/04/30-LOUGH REC
$31.84 $31.84
43050
INDEPENDENT TELEPHONE SERVICES Phone+Adapter+Cable
11354
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental
Total EFT000000009260 EFT000000009267 2018-05-15
$391.72 $391.72 $101.76 $101.76
LONDRY ALARMS 192773 192773
18/04 Monthly Monitoring 18/04 Monthly Monitoring
PANTREY, AMANDA 18/04/23-STORR REC 18/04/23-STORR REC
Total EFT000000009271 EFT000000009275 2018-05-15 18/04-G,B,P 18/04-G,B,P 18/04-LIB 18/04-LIB Total EFT000000009275 EFT000000009280 2018-05-15
R&D NELSON GENERAL MAINTENANCE 18/03+18/04 General Maintence 18/03+18/04 Maintence Supplies 18/03+18/04 General Maintence 18/03+18/04 Maintence Supplies
$28.49 $28.49 $56.98 $65.00 $65.00 $421.29 $33.15 $1,129.54 $216.78 $1,800.76
SLEETH, SARAH 18/04/20-33 18/04/20-33 18/04/20-33
Cleaning Bookings Extra Cleanings
SMITH, ROBERTA 18/04/23-STORR REC 18/04/23-STORR REC
Total EFT000000009281 EFT000000009288 2018-05-15 80575 Total EFT000000009288 EFT000000009292 2018-05-15
$250.00 $250.00
18/04/23-STORR REC
Total EFT000000009259 EFT000000009260 2018-05-15
Total EFT000000009280 EFT000000009281 2018-05-15
Amount
FOX, KEVIN 18/04/23-STORR REC
Total EFT000000009257 EFT000000009259 2018-05-15
Total EFT000000009267 EFT000000009271 2018-05-15
18/04/23-STORR REC
GOWER, TERRA 18/04/30-LOUGH REC 18/04/30-LOUGH REC
1836
Total EFT000000009221 EFT000000009247 2018-05-15
Description
EAST STORRINGTON RECREATION ASSOCIATION 2018- HEALTHY KIDS 2018- HEALTHY KIDS
2018-05-15
Total EFT000000009212 EFT000000009221 2018-05-15
Vendor
TROUSDALE’S HOME HARDWARE 2 in 1 Phone Jack
VANDEWAL, SARAH 18/04/30-LOUGH REC 18/04/30-LOUGH REC
$560.00 $40.00 $15.00 $615.00 $31.84 $31.84 $6.10 $6.10 $65.00
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Total EFT000000009292 EFT000000009294 2018-05-15 Total EFT000000009294 EFT000000009297 2018-05-15
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
10
Page 85 of 117 $65.00
WASH, PAUL 18/04/30-LOUGH REC
18/04/30-LOUGH REC
$31.84 $31.84
WOOD, ALVIN 18/04/23-STORR REC
18/04/23-STORR REC
$31.84 $31.84
Total EFT000000009297
Total Rec
$55,847.17
8210 VCA Cheque 069400 Total 069400 EFT000000009214
Date 2018-05-15
Inv #
Description
SUMMER FUN GUIDE W-2018-3259-VCA Car Show Promotion
2018-05-15 5056-VCA
ASSELSTINE HARDWARE Cable for Electronic Sign
2017022
COLEMAN, DONALD MEETING REFRESHMENTS
Total EFT000000009214 EFT000000009226 2018-05-15 Total EFT000000009226 EFT000000009255 2018-05-15
Vendor
HARROWSMITH & DIST S & A CLUB 2018 CANADA DAY-VCA Fee to Participate in Can. Day
Total EFT000000009255 EFT000000009293 2018-05-15 5216-VCA
VERONA HARDWARE LIMITED Fruit Basket for Ron Bruyns
Total EFT000000009293
Total VCA
Amount $100.74 $100.74 $15.85 $15.85 $16.71 $16.71 $100.00 $100.00 $22.38 $22.38
$255.68
8240 Comm Caring Cheque 069376 Total 069376 069377 Total 069377 069398 Total 069398 EFT000000009255
Date 2018-05-15
2018-05-15
2018-05-15
2018-05-15
Inv #
Vendor
Description
ALMOST HOME KINGSTON 18/05-PCC DONATION 18/05-PCC DONATION AMHS-KFLA- VERONA RURAL OUTREACH PROGRAM 18/05-PCC DONATION 18/05-PCC DONATION SOUTH FRONTENAC FOOD BANK 18/05-PCC DONATION 18/05- Donation HARROWSMITH & DIST S & A CLUB 18/05-PCC DONATION 18/05-Canada Day Donation
Amount $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
Total EFT000000009255
$1,000.00 $1,000.00
Total Comm Caring
$4,000.00
Total Rec
$60,102.85
99 9999 Cheque 069411 Total 069411 EFT000000009276
Date 2018-05-15
Inv #
Vendor
Description
TARNOWECKY LAW PROFESSIONAL CORPORATION 02004010100 REFUND 2-4-10100 Refund
2018-05-15
Amount $90.85 $90.85
REALTAX INC 66232 66192 66193 66194 66195 66196 66197 66198 66199 66200 66201 66202 66203 66204 66205 66206 66207 66208 66209 66210 66211 66212 66213
Total EFT000000009276 EFT000000009277 2018-05-15 621528 621526 621524 621523 621901 621900 621899 621898 621896
Proceed with Final Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration Tax Registration ROSEN ENERGY GROUP B 174.7L MKD@.9160 B 280.9L GAS@ 1.0930 F 729.2L CLR @1.0490 F 1524.2L GAS @1.0930 B 1320.0L CLR @1.0540 B 526.9L GAS @1.0930 P 906.4L MKD@.9210 P 2366.5L CLR@1.0540 F 2192.2L CLR @1.0540
$508.50 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $10,079.60 $162.85 $312.42 $778.39 $1,695.26 $1,415.78 $586.03 $849.48 $2,538.20 $2,351.25
System: User ID:
2018-05-10 mfoster
11:29:14 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 621897 621918 621895 621923 622008 621902 622005 622006 622007 622004 622321 622320 622317 622318 622314 622319 622316 622315 622343
Total EFT000000009277
F 877.9L MKD@.9210 F 2808.8L CLR @1.0540 F 2133.7L GAS @1.0920 SUN 1069.4L CLR @1.0590 B 900.3L CLR @1.0710 B 455.1L MKD@.9380 F 1415.5L CLR @1.0710 F 420.9L MKD @.9380 B 377.0L GAS @1.109 F 1552.6L GAS @1.1090 B 684.9L MKD@.9450 B 796.0L CLR @1.0780 P 1855.9L CLR@ 1.0780 P 944.5L MKD@.9450 F 1543.7L GAS @1.0990 B 235.0L GAS @1.0990 F 1046.9L MKD @.9450 F 1291.3L CLR @1.0780 SUN-1154.4L CLR@1.0800
Page:
11
Page 86 of 117 $822.78 $3,012.58 $2,371.01 $1,152.42 $981.19 $434.39 $1,542.68 $401.75 $425.45 $1,579.93 $658.62 $873.19 $2,035.88 $908.26 $1,726.39 $262.82 $1,006.72 $1,416.52 $1,268.69 $33,570.93
Total
$43,741.38
Total
$43,741.38
Total
$573,888.61
Page 87 of 117
Page 88 of 117
Page 89 of 117 Jannette Amini Subject:
FW: Johnston Point Walk About
From: Andrew Schmidt [mailto:aschmidt@crca.ca] Sent: Tuesday, April 17, 2018 11:47 AM To: M & G Beach beachmg@xplornet.com Cc: Joe Gallivan JGallivan@FRONTENACCOUNTY.CA Subject: RE: Johnston Point Walk About Hello Gary. As discussed, this email documents my findings during an inspection that took place on April 10, 2018 at Johnston Point. The letter of complaint received by the CRCA (dated March 29, 2018) references two items: 1. Compliance with the conditions of draft plan approval, and 2. Compliance with Ontario Regulation 148/06.
- Compliance with the Conditions of Draft Plan Approval The conditions of draft plan approval are contained within an agreement between the developer and the principal approval authority (in this case Frontenac County). Thus, the CRCA has no compliance jurisdiction over the conditions of draft plan approval. Compliance with the terms of the agreement rests with the principal approval authority.
- Compliance with Ontario Regulation 148/06 Based upon observations made during the inspection, staff are satisfied that there are presently no regulatory compliance issues under Ontario Regulation 148/06. Please contact me if you have any questions regarding the above.
Andrew Schmidt, C.Tech. Supervisor, Development Review
Cataraqui Region Conservation Authority Visit us on the Web: www.crca.ca
From: M & G Beach [mailto:beachmg@xplornet.com] Sent: April-17-18 11:08 AM To: Andrew Schmidt aschmidt@crca.ca Cc: ‘Gary Beach’ beachmg@xplornet.com Subject: RE: Johnston Point Walk About Hi Andrew, Hope all is well….. I’m guessing you’ll be sending your note out today – given the County Council Meeting is tomorrow morning? BTW I do understand how Joe G. is playing this….lots of politics as we both know…. I’m just trying not to lose 2 sales at JP…and letters/notes from both of you will go a long way from keeping that from happening…. Let me know. 1
Page 90 of 117 Talk soon, thks Gary
From: Andrew Schmidt [mailto:aschmidt@crca.ca] Sent: Wednesday, April 4, 2018 3:20 PM To: Gary Beach; Joe Gallivan Cc: ‘Michael Keene’ Subject: RE: Johnston Point Walk About
I will be there Gary.
Andrew Schmidt, C.Tech. Supervisor, Development Review
Cataraqui Region Conservation Authority Visit us on the Web: www.crca.ca
From: Gary Beach [mailto:beachmg@xplornet.com] Sent: April-03-18 11:41 AM To: Joe Gallivan JGallivan@FRONTENACCOUNTY.CA Cc: ‘Michael Keene’ keene@fotenn.com; Andrew Schmidt aschmidt@crca.ca Subject: Re: Johnston Point Walk About OK Everyone is good for Tuesday April 10th in the morning. Let’s meet at the JP entrance - Hinterland Lane at 9. See you then, Thks Gary
Sent from my BlackBerry - the most secure mobile device - via the Bell Network From: beachmg@xplornet.com Sent: April 3, 2018 11:36 AM To: JGallivan@FRONTENACCOUNTY.CA Cc: keene@fotenn.com; aschmidt@crca.ca Subject: Re: Johnston Point Walk About
Hi Joe, Just waiting on Mike Keene to get back re: times - then we’ll quickly lock down when….. I do believe this site visit will serve the purpose you mention. It will also assist regarding the recent Rennie complaint. Talk soon, Gary
Sent from my BlackBerry - the most secure mobile device - via the Bell Network From: JGallivan@FRONTENACCOUNTY.CA Sent: April 3, 2018 11:17 AM To: beachmg@xplornet.com 2
Page 91 of 117 Cc: keene@fotenn.com; aschmidt@crca.ca Subject: RE: Johnston Point Walk About
Hi, Gary,
Thank you for your voicemail message.
Right now I am available the mornings of Tuesday (10th), Thursday (12th), and all day Friday.
Can you advise if this is a formal inspection by Andrew and CRCA as part of meeting the draft conditions of approval.
Thanks, Joe
Joe Gallivan Director Planning & Economic Development County of Frontenac 2069 Battersea Road, Glenburnie ON K0H 1S0 Phone: 613-548-9400 ext. 350 Fax: 613-548-8460 jgallivan@frontenaccounty.ca FrontenacCounty.ca FrontenacMaps.ca
3
Page 92 of 117
From: Gary Beach [mailto:beachmg@xplornet.com] Sent: Tuesday, April 03, 2018 11:05 AM To: Joe Gallivan JGallivan@FRONTENACCOUNTY.CA Cc: Home beachmg@xplornet.com; ‘Michael Keene’ keene@fotenn.com Subject: Johnston Point Walk About
Hi Joe, Hope you had a nice Easter break….
Per my phone message - I met with Andrew Schmidt from the CRCA moments ago…..
We’re hoping you can make a morning available next week, Tuesday thru Friday the 10th to the 13th, or Friday afternoon.
I think we could make the walkabout quick and get all in and out in 2 1/2 to 3 hours max.
Please let me know at your soonest convenience - thks Gary 613.328.2116
Sent from my BlackBerry - the most secure mobile device - via the Bell Network 4
Page 93 of 117 From: JGallivan@FRONTENACCOUNTY.CA Sent: March 28, 2018 9:32 AM To: beachmg@xplornet.com Subject: RE: Johnston Point - Short Discussion
Hi, Gary,
I’m not available today – sorry.
However I want to give you a ‘heads up’ – CKWS television is working on a story on Johnson Point based on Matt Rennie and his group’s presentation to Township Council. They are supposed to be shooting near your property today.
Joe
Joe Gallivan Director Planning & Economic Development County of Frontenac 2069 Battersea Road, Glenburnie ON K0H 1S0 Phone: 613-548-9400 ext. 350 Fax: 613-548-8460 jgallivan@frontenaccounty.ca FrontenacCounty.ca FrontenacMaps.ca
5
Page 94 of 117
From: M & G Beach [mailto:beachmg@xplornet.com] Sent: Wednesday, March 28, 2018 6:30 AM To: Joe Gallivan JGallivan@FRONTENACCOUNTY.CA; ‘Michael Keene’ keene@fotenn.com Cc: ‘M & G Beach’ beachmg@xplornet.com Subject: RE: Johnston Point - Short Discussion
Good morning Joe, Maybe I can briefly catch you live for 20 minutes today? Of course I’ll cater to your timing…. Let me know if that’s possible. thanks Gary
From: Joe Gallivan [mailto:JGallivan@FRONTENACCOUNTY.CA] Sent: Tuesday, March 27, 2018 1:39 PM To: M & G Beach; Michael Keene Subject: RE: Johnston Point - Short Discussion
Hi, Gary,
Unfortunately I will be on the road to Sharbot Lake as I have meetings all day Thursday in Central Frontenac Township.
Do you and Mike have any other dates in the next week or two?
Joe 6
Page 95 of 117
Joe Gallivan Director Planning & Economic Development County of Frontenac 2069 Battersea Road, Glenburnie ON K0H 1S0 Phone: 613-548-9400 ext. 350 Fax: 613-548-8460 jgallivan@frontenaccounty.ca FrontenacCounty.ca FrontenacMaps.ca
From: M & G Beach [mailto:beachmg@xplornet.com] Sent: Tuesday, March 27, 2018 1:38 PM To: Joe Gallivan JGallivan@FRONTENACCOUNTY.CA; Michael Keene keene@fotenn.com Cc: ‘M & G Beach’ beachmg@xplornet.com Subject: Johnston Point - Short Discussion
Good afternoon Joe, Would you be available for a brief discussion with Mike Keene & I, Thursday morning at 8 ? Of course we’d come to your location. We would need to keep it to a half hour or less. Please let me know if this can work for you. Thanks Gary 7
Page 96 of 117
Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.
Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.
Think about our environment. Print only if necessary. Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the content of this transmission is strictly prohibited.
8
Page 97 of 117
Page 98 of 117
Page 99 of 117 Jannette Amini Subject:
FW: Attn: Wayne Orr re: Johnston Point ESA Permit Application
From: Griffin, Trevor (MNRF) [mailto:trevor.griffin@ontario.ca] Sent: Wednesday, April 25, 2018 5:32 PM To: amaddocks@southfrontenac.net; worr@southfrontenac.net Cc: Baxter, Andy (MNRF) andy.baxter@ontario.ca; Warren, Catherine (MNRF) Catherine.Warren@ontario.ca; beachmg@xplornet.com; Joe Gallivan JGallivan@FRONTENACCOUNTY.CA Subject: Attn: Wayne Orr re: Johnston Point ESA Permit Application
Mr. Wayne Orr Chief Administrative Officer and Clerk Township of South Frontenac c/o amaddocks@southfrontenac.net Dear Mr. Orr: Thank you for writing to the Minister of Natural Resources and Forestry to express the Township of South Frontenac’s interest in the proposed Johnston Point development and the associated proposed Endangered Species Act (ESA) Overall Benefit Permit. I am pleased to respond on behalf of the Minister. I understand that my staff were scheduled to discuss the ESA permitting process with your Council but had to cancel due to health reasons. I assure you that we are fully committed to explaining the ESA permitting process to Council. Ministry staff can speak about the permitting process in detail, but they cannot speak about information related to specific projects or individuals where that information is protected under Ontario’s Freedom of Information and Protection of Privacy Act. If your Council would like to discuss the details of the proposed Johnston Point development, I encourage you to contact the project proponent directly. The ESA permitting process is proponent driven and as a result the proponent is best positioned to speak to the details of how they propose to meet the legal tests required to obtain a permit. Please contact Andy Baxter, Resources Operations Supervisor, Peterborough District Office, at (705) 755-3304 or andy.baxter@ontario.ca to further discuss a mutually agreeable date for the presentation. Thank you again for writing and I trust the upcoming ESA permitting presentation will be helpful to your Council. Sincerely, Trevor Griffin District Manager, Peterborough
Ministry of Natural Resources and Forestry, 300 Water St. 1st Floor, South Peterborough, ON K9J 3C7 1
Page 100 of 117 Tel: 705-755-3363 Fax: 705-755-3125 Email: trevor.griffin@ontario.ca As part of providing accessible customer service, please let me know if you have any accommodation needs or require communication supports or alternate formats.
2
Page 101 of 117
From: Meela Melnik-Proud [mailto:meelamelnik@hotmail.com] Sent: April-27-18 9:18 AM To: Wayne Orr worr@southfrontenac.net; Ron Vandewal rvandewal@southfrontenac.net; councillornroberts@gmail.com; councillorrevill@gmail.com; john.mcdougall@xplornet.ca; patbarr1@aol.com; markschjerning@outlook.com; 7846elbe@gmail.com; sfcron.sleeth@gmail.com; brad.barbeau@bell.net Cc: Evonne Potts evonne.potts@gmail.com; Matthew Rennie mattrennie27@hotmail.com; roel@cs.queensu.ca Subject: Follow-up from our Township and County delegations Re: Planning and Economic Development - Request by the Township of South Frontenac for the County of Frontenac to investigate a possible violation of conditions of approval of the Johnston’s Point Condominium development, County File 10CD-2014-002 Dear Mayor and Councillors, Thank you for forwarding the information from our March 20th Township delegation onto the County for report. Thanks, too, for your MNRF letter requesting that Johnston Point’s benefit permit be deferred. Both of these actions were reflected in the following three important outcomes to last week’s County Council meeting.
- CRCA staff have been on site to inspect Johnston Point and have found no evidence of removal of vegetation in the Environmental Protection Area. Mr. Gallivan made this announcement in the Q&A to our County delegation. Unfortunately, it was only after the meeting that we received the attached letter from Andrew Schmidt confirming this statement, so in our delegation, we could not properly address the concerns of County Councillors that this announcement raised. We have since followed up with the County to provide the evidence and concerns of clearing activity that Diane Koen submitted to the Township last July, and to invite County Councillors, courtesy of Matt, to come see for themselves the evidence of shoreline clearing that he documented in the photos and videos. We’d like to extend this invitation to Township Council as well. Matt would be happy to take you in his boat around the Johnston Point Peninsula. You can contact him by email at mattrennie27@hotmail.com or by phone at 613-539-8727 to arrange a visit at your convenience.
- CRCA staff cannot regulate Conditions 5A, or any other Conditions of Draft Plan. Andrew Schmidt has explicitly stated in his letter that: • •
the CRCA does not regulate removal of vegetation, and “the CRCA has no regulatory jurisdiction over the conditions of draft plan approval. Compliance with the terms of the agreement rests with the principal approval authority.”
This is the second time Mr. Schmidt has made these statements. The first time was in delegation to Township Council in January 2016, in regards to the evidence Matt brought forward of violations in the CRCA’s permit for the Applewood communal dock. That was followed in March 2016 by the warning from the Township CAO that the Township did not have the processes or staffing capacity to effectively manage the settlement agreement. CRCA and Township staff have both made it clear, that neither of these authorities can serve in the capacity that the public and the municipality had expected when the Conditions of Draft Plan were being negotiated. So who can the public and Township Council rely on?
Page 102 of 117
We simply have no assurances that Conditions 5A will be met, or any of the other Conditions involving proposed walkways and docks in the 30m environmental protection area (ie. Conditions 6v, vii, viii, xi, and xii etc) under CRCA jurisdiction. This was a serious difficulty in implementing the Conditions of Draft Plan Approval heading into the April 2016 OMB. In light of the MNRF’s assessment that has determined the need for benefit permit authorization, the difficulties are profound. 3. The County has obtained legal opinion which removes any further legal doubt or confusion surrounding the Township’s authority to address the Board over any difficulties in implementing the Conditions of Draft Plan. Please see the attached legal opinion from Mr. Fairbrother that the County had obtained in response to the March 20, 2018 legal opinion from Donnelly Law. It explicitly states that: •
•
“it is our understanding that no “Benefit Permit” has been issued by the MNRF. This is the fundamental factual matter that needs to be addressed as a first order of business.” with respect to addressing the OMB under line [56] of the OMB ruling, the Township should “initiate such action.” “The wording of the OMB Order itself is all the authority that a party needs to contact the OMB if “there are difficulties implementing any of the conditions of draft plan approval, or if any changes to the draft plan are required.”
We are relieved that the Township has already initiated action in regards to the statement on the benefit permit. We hope, with this supporting legal opinion, the Township will take action as well to address the OMB in regards to the Motions presented in our March 20, 2018 Township delegation:
- “seek an Order from the Board denying approval,
- the Township of South Frontenac bring a Motion to address the Board regarding a failure to fulfill certain Conditions as a result of alleged destruction of environmental features, and that
- the Township should immediately seek an Order to protect and restore the Subject Property. “ We look forward to the MNRF’s rescheduled visit to Township council, and the opportunity it can provide to further address all of these concerns. Respectfully, Meela Melnik-Proud, Matt Rennie and Evonne Potts
Page 103 of 117
Page 104 of 117
Page 105 of 117
FRONTENAC Report 2018-054 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk Joe Gallivan, Director of Planning and Economic Development
Date of meeting:
April 18, 2018
Re:
Planning and Economic Request by by the the Township Township of Economic Development Development — ± Request South Frontenac for the County of Frontenac to investigate a possible violation of conditions of approval of the Johnston’s Point Condominium development, County File 10CD-2014-002
Recommendation Be It Resolved That the Council of the County Council receive the Planning and Economic ± Request Development — Requestby bythe theTownship Township of of South South Frontenac Frontenac for for the the County County of of Frontenac to investigate a possible violation of conditions of approval of the Johnston’s Point Condominium development, County File 10CD-2014-002 report for information; And Further That the Council of the County of Frontenac accept the legal opinion from its solicitor for Planning services in its correspondence dated April 9, 2018 that the County does not have the authority to change the conditions of draft approval nor can it compel a subdivider/ owner to change or amend a draft condition of an OMB Order; And Further That a copy of this resolution and report be forwarded to the Township of South Frontenac. Background The application of Magenta Waterfront Development Corp. for draft approval of a plan of subdivision together with an implementing zoning bylaw was appealed to the Ontario Municipal Board (OMB) for hearing. A public hearing before the OMB was held in April 2016. The OMB issued its formal Order dated June 28, 2016: 1.
- approving South Frontenac Zoning Bylaw, #2016-23 appended to that Order as Attachment 1; and
- approving Draft Plan of Vacant Land Condominium appended to that Order as Attachment 2
subject to the fulfilment of the conditions set out in Attachment 3 to the Order. Attachment 3 to
Page 106 of 117
D. WAYNE FAIRBROTHER, LL.B. T: 613.966-2620, wfairbrother@tmlegal.ca
Please respond to Belleville office
County of Frontenac By Email: jgallivan@frontenaccounty.ca 2069 Battersea Road Glenburnie, ON KOH 1S0 Attn: Joe Gallivan, Director of Planning &Economic Development Dear Mr. Gallivan RE:
Johnston Point Subdivision-Draft Conditions of Plan Approval Our File No. 04291
Further to your request, we are pleased to provide you with our legal analysis and opinion in the above-noted matter. FACTUAL BACKGROUND The application of Magenta Waterfront Development Corp. for draft approval of a plan of subdivision together with an implementing zoning bylaw was appealed to the Ontario Municipal Board (OMB) for hearing. A public hearing before the OMB was held in April 2016. The OMB issued its formal Order dated June 28, 2016:
approving South Frontenac Zoning Bylaw, #2016-23 appended to that Order as Attachment 1; and
approving Draft Plan of Vacant Land Condominium appended to that Order as Attachment 2 subject to the fulfilment of the conditions set out in Attachment 3 to the Order. Attachment 3 to the above Order was replaced with a revised Attachment 3 attached to an Order of the OMB issued August 25, 2016. One of the Conditions of Approval for the Draft Plan of Condominium that must be completed to the satisfaction of the Approval Authority (the County of Frontenac) before final approval can be given is Condition 5D which reads:
205 Dundas St E, Suite 200, Box 234, Belleville, ON K8N5A2 Tel (613)966-2620 Fax (613) 966-2866 366 King St.E., Suite 401, Kingston,ON K7K6Y3 Tel (613) 542- 1889 Fax (61 3)542-8202
Templeman BELLEVILLE I KINGSTO N I BRO CKVILLE I TOR ONTO
tmlegal.ca
9 Broad St., Suite 207, Brockville, ON K6V 6Z4 Tel (61 31498-4832 Fax 161 31498-6290 43 Front SI E, Suit e 400, Toronto, ON M5E 1B3 Tel 1416) 840-4256 Fax 14161840-4565
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“The owner shall confirm that MNRF have been consulted on all species at risk issues and that the Declaration and the Vacant Land Condominium Agreement shall incorporate all recommendations from the MNRF included in any Benefit Permit, if issued, related to Gray Rat Snakes and Blandings Turtles or any other species at risk
- -ifieRtified…… .”- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The subdivider/owner, Magenta Waterfront Development Corp. has submitted to MNRF “a proposal in relation to an overall benefit permit under clause 17 (2) (c) of the Endangered Species Act, 2007 with respect to Gray Ratsnake and Blanding ’s turtle for the purpose of developing 15 condominium lots in the Township of South Frontenac”. Notice of the proposal was posted on the Environmental Registry as EBR Registry Number 013-1130 November 9, 2017 . It is our information that the MNRF has not, to date, made any decision with respect to the issuance of an overall benefit permit under clause 17 (2) (c) of the Endangered Species Act, 2007. On April 3, 2018 , the Council of the Township of South Frontenac passed a resolution as follows :
“That Council support the notice of motion and direct staff that the videos from the deputation of Sarah Harmer, Matt Rennie and Meela Melnik-Proud and the March 20, 2018 legal opinion from Donnelly Law on Rule 106 Ontario Municipal Board Rules of Procedure be forwarded to the County of Frontenac for investigation of a possible violation of conditions of approval of the Johnston’s Point Condominium development; and further that the County of Frontenac be asked to report back to the Township of South Frontenac on the actions taken.” It is our understanding that a deputation is scheduled to be made to the County Council on April 18. You have asked for our legal advice with respect to the questions posed below in order this letter may be presented to the County Council in open session at the meeting on April 18.
ISSUES AND LEGAL ADVICE 1.You have asked for our lega/ opinion as to whether or not the County of Frontenac has the legal authority to change any of the conditions of draft plan approval. Given that the approval of the draft plan was appealed to the Ontario Municipal Board , the OMB exercised its powers under Section 51 (56) of the Planning Act and approved the draft plan subject to the fulfilment of the conditions noted above in this letter. Pursuant to Section 51 (56.1) of the Planning Act, the OMB gave the County of Frontenac “the authority to clear the conditions of draft approval and to administer the final approval of the plan of condominium for purposes of Section 51 (58)” of the Planning Act. As such, it is the County that is responsible for determining whether or not
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the draft conditions have been fulfilled. However, it is clear, in our legal opinion, that the County does not have the authority to change the conditions of draft approval. The OMB expressly stated in its Order that “in the event that there are difficulties in implementing any of the conditions of draft approval, or if any changes to the draft plan OMB has retained the authority to determine whether or not to change the conditions of draft approval if requested. In fact, this authority is specifically provided for in Section 51 (56.2) of the Planning Act which provides that the OMB has the authority ’to change the conditions of the approval of the draft plan at any time before the approval of the final plan of subdivision by the approval authority’ (Le. the County). A request to the OMB with respect to any “difficulties implementing any of the conditions of draft plan approval or if any changes to the draft plan are required’ could be made by any of the three parties to the OMB hearing namely Magenta Waterfront Development Corp., Township of South Frontenac or the County of Frontenac. However, given that the County of Frontenac is the Approval Authority it would, in our view, fall to Magenta or the Township to initiate such action. The law firm of Donnelly Law relies on Rule 106 of the OMB Rules of Practice and Procedure. However, in our opinion Rule 106 does not apply to the Board decision that was rendered in this matter. In any event, the wording of the OMB Order itself is all the authority that a party needs to contact the OMB if “there are difficulties implementing any of the conditions of draft plan approval, or if any changes to the draft plan or required”.
- You have asked for our legal opinion as to whether or not the County of Frontenac has the legal authority to compel the subdivider/owner to change a condition of draft plan approval. As the Approval Authority, the County has the authority to determine whether or not the draft conditions of approval as contained in the OMB Order have been fulfilled. The County cannot compel a subdivider/owner to change or amend a draft condition, but the County does have the authority to make a determination that a particular condition has not been satisfied. Whether or not Condition 50 has or can be satisfied is beyond the scope of this opinion letter. However, it is important to note that, based on the wording of Clause 50, there are essentially two tests that must be satisfied, namely:
- Has the owner confirmed to the County that it consulted with MNRF on all species at risk issues?
- Has the Declaration and Vacant Land Condominium Agreement incorporated all recommendations from the MNRF included in any benefit permit, if issued? At this point in time, it is our understanding that no “Benefit Permit” has been issued by the MNRF. This is the fundamental factual matter that needs to be addressed as a first
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order of business. Once it is determined whether or not a “benefit permit” will be issued by MNRF and. if so, with what recommendations, the County will then be able to determine whether and how Condition 50 has been or can be satisfied.
We trust the foregoing will be of assistance to Council in its deliberations with respect to this matter and would be pleased to provide any further assistance that you may require . Yours truly.
NE FAIRBROTHER OWF:pjo
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AgendaItem#: 10(c) TOWNSHIP OF SOUTH FRONTENAC RESOLUTION
Resolution No. :
2018-9-
Date: April 3, 2018
Moved by Councillor Seconded by Councillor
THAT Council support the notice of motion and direct staff that the videos from the
deputation of Sarah Harmer, Matt Rennie and Meela Melnik-Proud and the March 20, 2018 legal opinion from Donnelly Lawon Rule 106 Ontario Municipal Board Rules of Procedure be forwarded to the County of Frontenac for investigation of a possible violation of the Conditions of Approval of the Johnson’s Point Condominium development,
And further that the County of Frontenac be asked to report back to the Township of South Frontenac on actions taken.
CARRIED
^DEFEATED
DEFERRED
MAYOR I certify that this is a true copy of No.
Dated
and approved at
CLERK-ADMINISTRATOR RECORDED VOTES YES
NO
YES
B. Barbeau
N. Roberts
P. Barr
M. Schjerning
J. McDougall
R. Sleeth
A. Revill
R. Sutheriand R. Vandewal
NO
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Ministry of Education
Ministère de l’Éducation
Minister
Ministre
Mowat Block Queen’s Park Toronto ON M7A 1L2
Édifice Mowat Queen’s Park Toronto ON M7A 1L2
April 27, 2018 Dear colleagues, We are writing to share an update with you on the ongoing work across government on Ontario’s commitment to revise the Pupil Accommodation Review Guideline (PARG) and strengthen integrated capital and community planning. We are also pleased to announce a new engagement focused on the challenges facing education planning in urban areas experiencing rapid population intensification. Pupil Accommodation Review Guideline (PARG) While strengthening the PARG is a key element of the province’s Plan to Strengthen Rural and Northern Education, revisions to the PARG will apply to all school boards. As you know, the draft revised PARG that was shared publicly on February 9, 2018, reflected the feedback received by the ministry in fall 2017, during the first phase of consultations. The ministry’s aim in revising the PARG is to create a stronger, more collaborative process that better promotes student achievement and well-being and better recognizes the community impact of school closures. Thank you to everyone who contributed valuable input through the online portal or played a role on either the Minister’s Reference Group or the Technical Working Group. As you know, in response to initial feedback received in fall 2017, the draft revised PARG included: •
Additional public meeting(s), which extends timeframes, for a standard pupil accommodation review
•
Limiting use of the shorter, modified pupil accommodation review (PAR)
•
New information requirements for the initial staff report
•
Promotion of community input in the pupil accommodation review process and inclusion of student voice
•
Streamlining the administrative review process by allowing e-signatures
•
Development of ministry supports.
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-2On March 23, the Ministry of Education concluded its second phase of consultations on the draft revised PARG. The key themes emerging from all of the feedback suggested that the ministry focus on: improving the clarity and consistency of information presented by school boards; providing more opportunities for public discussion, where needed; and, providing additional supports to improve information sharing between school boards and community partners. Based on feedback received, the Ministry of Education has also made the following revisions to the PARG: •
Consideration of elementary student input into the accommodation decision
•
Extending the timeframe for the first public meeting from 30 to 40 business days
•
Requiring the municipal/community partner meeting to take place prior to the first public meeting.
The final PARG has now been posted to the ministry’s website. To support school boards in providing clear and consistent information, the Ministry of Education will work with its partners to develop templates and guidelines to assist boards in conducting pupil accommodation reviews, including templates for the initial staff report and the economic impact assessment. The ministry aims to release these materials before fall 2018 to inform school boards’ local consultations with communities and municipal governments on their local pupil accommodation review policies. While these tools are being developed and finalized in collaboration with our partner ministries and education and municipal stakeholders, there will continue to be no new pupil accommodation reviews, unless they are required to support a joint-use school initiative between two coterminous school boards. Integrated Capital and Community Planning Throughout the numerous consultation sessions, the need for improved community and capital planning was highlighted. In response, the Ministry of Education, in collaboration with the Ministries of Infrastructure; Municipal Affairs; Agriculture, Food and Rural Affairs; and Economic Development and Growth, will work together to assess how the province encourages and supports integrated local planning. Feedback from the Minister’s Reference Group was instrumental in pointing out the need for a new type of community planning table that looks beyond organizational mandates and builds on existing relationships. To address this feedback, we are pleased to announce the development of a Voluntary Integrated Planning and Partnerships Initiative (VIPPI) to provide flexible support to local partners that wish to enhance their collective capacity for integrated capital and community planning.
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-3A call for proposals will be issued this summer seeking approximately three communities, representing a mix of urban, rural, Northern and Francophone communities, to participate in VIPPI. Each community will be required to identify partners to participate in a local integrated planning table that should include, at a minimum, school boards and municipalities and relevant local partners that reflect each area’s unique needs. The Ministry of Education will provide a facilitator to lead a series of sessions spanning approximately one year to align with various planning cycles. The goal of this initiative is to generate a collection of best practices for integrated planning by having all participants share and discuss capital and community planning processes and relevant data and to inform future amendments to the CPPG. New Supports for School Boards’ Integrated Planning We are pleased to announce that we will be offering additional capital supports to school boards to better support projects that involve community partnerships. As a first step, we will introduce immediate new supports for school boards working with their communities to share and co-build facilities. The Ministry of Education will provide boards with seed funding of up to $40,000 to assist with the planning of projects that involve a municipal or community partner. Currently, the ministry offers seed funding to support coterminous school boards that wish to pursue joint-use opportunities. The ministry will also provide funding for a project manager to assist with approved projects as they move forward. Understanding that we must continue to ensure that school boards and communities have flexible support that can respond to local needs, the Ministry of Education will also look for opportunities to support integrated planning through the capital funding processes, with a focus on better aligning the timing of capital decision-making processes with community needs. Community Planning and Partnerships Guideline (CPPG) The Ministry of Education also remains committed to updating the CPPG within the next year to enhance planning and reporting practices, after we have consulted with our partners through the Minister’s Reference Group. Until the new CPPG is in place, school boards should continue to use the existing CPPG and to convene their annual Community Planning and Partnerships meeting(s).
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-4Strengthening Supports for Urban Education During our rural and Northern engagements, we have heard from a number of stakeholders regarding the unique challenges related to growth and intensification that are unique to our province’s large urban communities. This includes the challenges faced by school boards and municipalities with planning, partnering and building schools in these changing communities and the financial tools available to support this work. In response, the Ministry of Education is pleased to announce the following: •
Urban Student Accommodation Engagement: The government will undertake an engagement this fall focusing on supports for pupil accommodation in urban areas experiencing rapid growth and intensification, which will include Education Development Charges.
•
Land Priorities Enhancement: The government will increase the amount of funding available through its Land Priorities program from $60 million to $100 million this coming year. This will support land acquisition for all boards, including those dealing with rapid enrolment growth in urban, densely populated areas within their boundaries.
We wish to extend a sincere thank you for your valuable contributions in shaping key provincial policies and initiatives over the last year. We are confident that our collaborative efforts, to date and yet to come, will result in better outcomes for our students and local communities. Sincerely,
Indira Naidoo-Harris Minister of Education Minister Responsible for Early Years and Child Care
Bill Mauro Minister of Municipal Affairs
Bob Chiarelli Minister of Infrastructure
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From: Minister of Infrastructure [mailto:Minister.MOI@ontario.ca] Sent: May-04-18 2:35 PM To: Minister of Infrastructure Minister.MOI@ontario.ca Subject: A message from the Minister of Infrastructure / Un message du Ministre de l’Infrastructure Dear Mayor/CAO/Stakeholder: As you know, in December 2017 the province introduced a new regulation, Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015. The new regulation builds on the province’s 2012 Guide to Asset Management Planning and is the critical next step for advancing evidence-based decision-making. As part of our consultations on the regulation, we heard from municipalities that tools and supports are needed to help implement the requirements. That is why, as part of the introduction of the new regulation in December 2017, we committed $25 million over five years to offer a suite of tools and supports. This commitment was reaffirmed in the 2018 Budget. I am pleased to share further details regarding this commitment. The province will deliver the tools and supports through a three stage plan. The first stage will focus on spreading knowledge of best practices. As part of this stage, the province is partnering with Asset Management Ontario (AMOnt) on an initiative that will expand their community of practice work to municipalities across the province. Starting this year, AMOnt will deliver a series of activities, such as group seminars, online forums, peer reviews, and practitioner-led working groups. More information will be made available on their website soon. We have also partnered with the Municipal Finance Officers Association of Ontario (MFOA) to create a toolkit to help municipalities develop a strategic asset management policy, which is required under the new regulation. This toolkit will be made available in the coming weeks on MFOA’s website. Under the second stage, the province is partnering with MFOA to provide small municipalities with in-person expert asset management plan assessments and localized action plans. Through this initiative, asset management experts will travel to communities, assess current asset management plans, identify opportunities for improvement, and provide expert advice that is tailored to the needs of each municipality. For some small communities with limited resources, this assistance may also include preliminary planning work (e.g. lifecycle costing) as time and program resources permit. This initiative will be implemented using a phased approach, starting with municipalities with populations under 5,000, and expanding to municipalities with populations up to 25,000 over time. MFOA will be connecting with eligible communities directly over the next few months. In the third and final stage, the province intends to deliver a direct support program to municipalities that will build upon the progress made under the first two stages. This initiative will provide direct support to municipalities to help them complete asset management planning activities, such as condition assessments, levels of service measurements and lifecycle costing. Based on what we heard through consultations, we plan to target funding to small communities in particular. Through the Association of Municipalities Ontario (AMO) and other partner organizations, we look forward to hearing your feedback on the proposed program prior to launching in 2019. More details will be provided at that time. Lastly, I am pleased to announce the completion of two additional tools that will further support municipalities in their asset management planning efforts. With previous funding support from the province, MFOA has developed an Asset Management Community of Practice Guide that will help municipalities come together to establish their own community of practice, as well as an Asset Management Self-Assessment Tool that will let municipalities evaluate their asset management planning maturity.
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Asset management planning is vital for the future of our communities and is more important than ever, given significant and growing infrastructure pressures and new challenges resulting from a changing climate. We are confident that the tools and supports that are being made available will help Ontario municipalities to better anticipate their infrastructure investment needs, prevent assets from deteriorating, save money over the long term, and ensure that local infrastructure supports the needs of their community. If you have questions, please do not hesitate to contact us at MunicipalAssetManagement@ontario.ca. Sincerely, [Original signed by] Bob Chiarelli Minister c:
Pat Vanini, Executive Director, Association of Municipalities Ontario Dan Cowin, Executive Director, Municipal Finance Officers Association of
Ontario Curtis Ching, Chair, Asset Management Ontario
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-33 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of May 15, 2018 be confirmed.
Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 15 day of May, 2018. Read a first and second time this 15 day of May, 2018. Read a third time and finally passed this 15 day of May, 2018.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
