Body: Council Type: Minutes Meeting: Regular Date: May 15, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council May, 15, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 13 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-13-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of May 15, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2018-13-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the agenda and allow the addition of Agenda Item 10 (g) a verbal report from the Public Works Manager. Carried
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations
a)
Tony Fleming, Cunningham Swan, re: Johnston Point Condominium: Registration Process Mr. Fleming reviewed the letter and summary chart relating to the registration process for the Johnston Point Condominium. His letter provided an outline of the process by which the conditions may be satisfied and the Township’s role in the approval process noting that generally the township is responsible for confirming that the developer has satisfied the conditions and then the township advises the County of compliance so that the County can issue final approval. He reviewed the Ontario Municipal Board order as it relates to the final approval of the plan of condominium. Council members expressed concerns about possible cutting of trees along the shoreline and the enforcement process to ensure this does not continue. Mr. Fleming explained that presently there is no agreement in place and without
Minutes of Council May, 15, 2018 the benefit of a tree cutting by-law or site control by-law, there is nothing to stop this practice, however once the condominium agreement is executed, tree cutting as an example would become an enforceable issue and be dealt with through non-compliance. He also noted that it was his understanding that there is no evidence of healthy trees being cut, only old and dead trees have been cut and stacked on the site. He provided clarification of the environmental protection policy outlined in the draft plan conditions that will require that the area within 30 metres of the highwater mark of a waterbody or wetland shall be maintained in a natural state for soil and vegetation and a clause about only allowing a path to the water or removing invasive species, all living trees greater than 4 inches in diameter at breast height within 40 metres of any water body shall not be removed. Other concerns about the benefit permit process with the MNRF were discussed. Mr. Fleming confirmed that there is no relationship between the township and the Ministry of Natural Resources and Forestry, this is a regulatory process between the developer and the ministry. If there was work done contrary to the benefit permit, the ministry would deal with the violation in another manner in the development. b)
Christine Cannon, Director, Land Conservancy for KFLA, re: Access to property - Concession 9, Part Lots 7 & 8 Portland District Christine Cannon requested that Council consider granting a permanent rightof-way across a 66 foot by 66 foot section of the unopened road allowance in Concession 9, Part Lots 7 and 8 as the current owners are willing to donate the 13 acres to the Land Conservancy, however their existing deed only allows legal access to Hinchinbrooke Road via Moore Drive and Moore Farm Lane but the unopened road allowance between Concessions 9 and 10 blocks the legal access to the subject property. Council was supportive of granting a legal right of way and directed staff to move forward with the process.
Approval of Minutes
a)
Minutes of the May 1, 2018 Council Meeting Resolution No. 2018-13-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the minutes of the May 1, 2018 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Johnston Point - Draft Plan of Condominium Resolution No. 2018-13-04 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receive the Planning Report dated May 11, 2018 for information regarding a draft Condominium Agreement for the Johnston Point Plan of Condominium Development in Part of Lots 23 & 24, Concession VI, District of Loughborough and provide any direction or comment prior to staff bringing it forward for approval. Carried
b)
Site Plan Agreement for Dwelling on Sydenham Lake - Concession V, Part of Lot 8
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Minutes of Council May, 15, 2018 See By-law 2018-32 Council took a ten minute break at 8:15 pm. c)
Investment Services Resolution No. 2018-13-05 Moved by Deputy Mayor Barr Seconded by Councillor Roberts That Council support the recommendation of the Corporate Services Committee to award the Investment Services contract to Johnson, Johnston and McRae and; That the investment policy be reviewed with recommended changes being brought back to Corporate Services for discussion, Further, that Council support the staff recommendation to move all funds currently under Bond funds in the One Fund program to the High Interest Savings account until the recommendations from the consultants have been approved by Council. Carried
d)
Reduction, Cancellation and Refund of Taxes Resolution No. 2018-13-06 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council support the recommendation of the Corporate Services Committee to authorize the Treasurer to extend the current period under section 357/358 tax adjustment under the Municipal Act to a period of current year and up to five prior years in cases where the property owners did not contribute to the delays in the timing of the adjustment request. Carried
e)
Tender No. PW-2018-07 - Pavement Rehabilitation Program for Harrowsmith/Rutledge & Arena Boundary Roads Resolution No. 2018-13-07 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approves the bid of Coco Group Inc. for Tender No. PW-2018-07, 2018 Pavement Rehabilitation Program, in the amount of $1,051,180.80, including the Non-Refundable HST. AND THAT an amount of $100,000.00 be reallocated from the Sydenham Dam Bridge to the Harrowsmith/Rutledge Rd Capital Budget. Carried
f)
Fermoy Hall Resolution No. 2018-13-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council adopt the recommendation of the Heritage Committee that Fermoy Hall be considered for future listing as a place of cultural significance to the United Townships of Bedford and Palmerston dating back to 1866 and that any interior work be done in such a manner as to be sympathetic to the interior design and construction materials. AND THAT funds be allocated to have a restoration expert prepare a report for Council’s consideration . Carried
g)
Bedford Road Project - Verbal Report from Public Works Manager
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Minutes of Council May, 15, 2018 Mark Segsworth reported that while the road was built as designed, adjustments are required on the north side of George Street to widen the curb as the current design has created a very tight turn and makes it difficult for school buses and large trucks to turn. This modification will result in the project exceeding the budget. 11.
Committee Meeting Minutes
a)
Corporate Services Committee meeting held April 10, 2018
b)
Public Services Committee meeting held April 12, 2018 Resolution No. 2018-13-09 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council receives for information the minutes of the following Committee meetings: • Corporate Services Committee meeting held April 10, 2018 • Public Services Committee meeting held April 12, 2018 Carried
By-laws
a)
By-law 2018-32 Resolution No. 2018-13-10 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-32 be given first and second reading. Carried Resolution No. 2018-13-11 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-32, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Kendra Swain and Richard Bean, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
Memo from Joe Gallivan, Director of Planning & Economic Development, County of Frontenac, re: Johnston Point - Possible violations of conditions
b)
Meela Melnik-Proud, re: Follow up from delegation/ Possible Violations of Conditions - Johnston Point
c)
Honourable Inidira Naidoo-Harris, Minister of Education, re: Update on Pupil Accommodation Review Guideline
d)
Honourable Bob Chiarelli, Minister of Infrastructure, re: Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure
Notice of Motions
a)
Councillor Sutherland served a notice of motion to provide a key to those persons who undertake custodial work in South Frontenac facilities.
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Minutes of Council May, 15, 2018 16.
Announcements/Statements by Councillors
a)
Mayor Vandewal reminded Council of the burial of the Time Capsule, a Canada 150th Project to be held at 1:00 pm on May 18, 2018 in Centennial Park, Harrowsmith.
b)
Mayor Vandewal noted that North Frontenac Township will be having an open house for their new administration building in Plevna on May 26, 2018 at 9:00 am.
Question of Clarity (from the public on outcome of agenda items)
a)
Evonne Potts asked if Council understood the overall benefit permit process. She clarified that species can be affected at Johnston Point if there is somewhere else in Ontario where there is an opportunity or environmental benefit to species.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-33 Resolution No. 2018-13-12 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-33 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of May, 2018. Carried Resolution No. 2018-13-13 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-33, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 15 day of May, 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-13-14 Moved by Councillor Sutherland Seconded by Councillor Revill THAT the Council meeting of May 15, 2018 be adjourned at 9:07 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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