Council - 15 Nov 2016 - Agenda

Body: Council Type: Agenda Meeting: Regular Date: November 15, 2016 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

7:00 PM, Tuesday, November 15, 2016 Council Chambers.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session - n/a

***Recess *** - n/a

Public Meeting - n/a

Approval of Minutes

a)

Minutes of Council meeting held November 1, 2016

b)

Minutes of Committee of the Whole meeting held November 8, 2016

Business Arising from the Minutes

a)

Wayne Orr, Chief Administrative Officer, re: FCM - Canada 150 Community Leader

b)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Sale of Public Lands and Road Allowances

17

c)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion - FIT 5.0 Solar Project

18 - 19

d)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion Lobbying Strategy

20

e)

Wayne Orr, Chief Administrative Officer, re: FIT 5.0 Solar Project Support - One site

21

f)

Wayne Orr, Chief Administrative Officer, re: Committee Chair - Term Appointment (See By-law 2016-71)

22

g)

Wayne Orr, Chief Administrative Officer, re: Notice of Motion Fermoy Hall

23

Reports Requiring Action

a)

Louise Fragnito, Treasurer, re: Insurance RFP

24

b)

Mark Segsworth, Public Works Manager, re: Tender No PW-2016-30 Mobile Column Lifts

25

Committee Meeting Minutes

3-9 10 - 12

13 - 16

Page 1 of 64

a)

Public Services Committee meeting of August 26, 2016

b)

Portland District and Area Heritage Society meeting of October 19, 2016

By-Laws

a)

By-law 2016-70 - Appointment of Chief Building Official

b)

By-law 2016-71 - Amend Procedural By-law re: Committee Chairs

Reports for Information

a)

Accounts Payable and Payroll Listing

Information Items

a)

64th Annual Ontario Small Urban Municipalities Conference - May 3 -5, 2017

b)

Staffing Announcement - Chief Building Official

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

a)

By-law 2016-72

Adjournment

26 - 28 29

30 31 - 45

46 - 59

60 - 62

63

64

Page 2 of 64

Minutes of Council November, 1, 2016 Time: 7:00 PM Location: Council Chambers

Meeting # 35 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.

Call to Order

a)

Resolution Resolution No. 2016-35-1 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT the Council meeting of November 1, 2016 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

a)

Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item 8 (b).

b)

Mayor Vandewal declared a pecuniary interest with respect to Page 11 of the Accounts Payable Voucher.

Scheduled Closed Session - n/a

***Recess ***- n/a

Public Meeting - n/a

Approval of Minutes

a)

Special Committee of the Whole meeting held October 14, 2016

b)

Special Committee of the Whole meeting held October 15, 2016 Resolution No. 2016-35-2 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the Special Committee of the Whole meetings held October 14 and October 15, 2016. Carried

c)

Council meeting of October 18, 2016 Resolution No. 2016-35-3 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland

Page 3 of 64

Page 2 of 7 Minutes of Council November, 1, 2016 THAT Council approves the minutes of the October 18, 2016 Council meeting. Carried d)

Committee of the Whole meeting held October 25, 2016 Resolution No. 2016-35-4 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the Committee of the Whole meeting held October 25, 2016. Carried

Business Arising from the Minutes

a)

Lindsay Mills, Planner, re: Willowbrook Estates Plan of Subdivision - Parkland Fee Resolution No. 2016-35-5 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approve the amount of $3,364.00 for the required parkland cashin-lieu for Phase I of the Willowbrook Subdivision. Carried

b)

Lindsay Mills, Planner, re: Request to Reduce the cost for closing a portion of a Township Right-of-Way, Part Lot 18, Concession VIII, Storrington Resolution No. 2016-35-6 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council approve the request from Ron Campbell to reduce the costs for the sale of Township-owned road allowance in Part of Lot 18, Concession VIII, Storrington District, from $24,000.00 to $14,140.00. Carried

c)

Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees and Appointees for Fenceviewers See By-law 2016-68

d)

Notice of Motion - Support for AMO’s Resolution Resolution No. 2016-35-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council support the resolution from the Association of Municipalities of Ontario and their work to close the fiscal gap so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments. Carried

e)

Notice of Motion - Sydenham Walking Tour Resolution No. 2016-35-8

Page 4 of 64

Page 3 of 7 Minutes of Council November, 1, 2016 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council ask Frontenac County mapping and economic development to digitalize the historic walking tour of Sydenham for inclusion on both the Township and County website and web based tourism promotion. Carried f)

Notice of Motion - Park Model Trailers Resolution No. 2016-35-9 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland WHEREAS some Recreation Resort Commercial (RRC) owners are allowing/encouraging many different types of “trailers” to be located at their campground sites including Park Model units, AND WHEREAS it appears the intent of the zone provisions considered trailers as either transient or seasonal meaning roughly from the 24th day of May to Thanksgiving, AND WHEREAS Park model units allow extended seasonal, more permanent use combined with a larger physical presence crowding sites, THEREFORE be it resolved that we request a report from our Planning Department that confirms what amendments would be required to our zoning bylaw to prohibit Park Model Units from the RRC lands as an option. Carried

Reports Requiring Action

a)

Louise Fragnito, Treasurer, re: Financial Policy - Budget Management Resolution No. 2016-35-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve and adopt the attached financial policy for operating and capital budget management. Carried

b)

Wayne Orr, Chief Administrative Officer, re: Support for single Solar Project under the FIT 5.0 Program Resolution No. 2016-35-11 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the construction and operation of a FIT 5.0 project to be located at PIN #36243-0011, AND THAT Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. Defeated

c)

Wayne Orr, Chief Administrative Officer, re: Glendower Front Entrance Resolution No. 2016-35-12

Page 5 of 64

Page 4 of 7 Minutes of Council November, 1, 2016 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council release up to $5,000.00 for the design and engineering for a new front entrance for Glendower Hall. Carried d)

Wayne Orr, Chief Administrative Officer, re: In Field Communications Resolution No. 2016-35-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receive the final report of Sonoptic Media and Communications regarding In-Field Communications - Gap Study & Option Analysis dated September 2, 2016. AND THAT Council acknowledge that the existing analog communications systems do not meet current standards and that a transition to a fully digital system (either P25 or LTE) will be required at some point in the future; AND THAT as a first step it is necessary to improve policy, standard operating procedures and incident tracking related to in-field communications, dispatch and repair/replace existing equipment. This work is essential to prepare the municipality to participate in potential granting and/or pilot project opportunities; AND THAT, Council direct staff (as appointed by the CAO) to complete the following tasks and report back to Council by March 1, 2017: 1.That a County Wide In-Field Communications Policy Committee be established consisting of two staff members from each Frontenac municipality and the assistance of an outside facilitator with the following priority tasks: a.Implement an in-field communications and dispatch incident tracking and reporting system that is geo-referenced. At a minimum, the tracking system will collect information regarding communications gaps, equipment failure/malfunction and dispatch issues; b.Develop and implement an in-field communications protocol, that gives consideration to the Lanark County model, that will ensure consistency across all municipalities; c.With the guidance of the GlenTel Radio Communication Study (Feb 2014) prepare an itemized priority list of necessary equipment requirements for the current in-field communications system including estimated cost and timelines for replacement; 2.That the Frontenac Chief Administrative Officers meet with senior staff from the Eastern Ontario Regional Network to investigate the potential for Frontenac to be used as a pilot project for the implementation of a secure, dedicated Public Safety Broadband Network on the LTE spectrum fully digital system and/or advancing the advocacy effort the expansion of the PSBN across Eastern Ontario. Carried

Committee Meeting Minutes

a)

Community Caring meeting of September 28, 2016

b)

Loughborough District Recreation meeting of September 26, 2016

c)

South Frontenac Recreation meeting of October 17, 2016

d)

Storrington District Recreation meeting of September 26, 2016

Page 6 of 64

Page 5 of 7 Minutes of Council November, 1, 2016 Resolution No. 2016-35-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings:  Community Caring meeting of September 28, 2016  Loughborough District Recreation meeting of September 26, 2016  South Frontenac Recreation meeting of October 17, 2016  Storrington District Recreation meeting of September 26, 2016 Carried 10.

By-Laws

a)

By-law 2016-68 - Line Fences and Fenceviewers Resolution No. 2016-35-15 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-68 be given first and second reading. Carried Resolution No. 2016-35-16 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-68, being a by-law to deal with Line Fences within the Township of South Frontenac be given third reading, signed and sealed. Carried

Reports for Information

a)

Accounts Payable and Payroll Listing

b)

Year to Date Financials to September 30, 2016

c)

2017 Draft Budget in advance of Delegations on Nov 8 and Presentation Nov 12 Budget packages were distributed and Council members were reminded to bring them to the Saturday, November 12 budget session.

Information Items

a)

Louise Moody, Executive Director, re: North Frontenac Community Services Annual Report

b)

EOWC Media Release - October 13, 2016

Notice of Motions

a)

Deputy Mayor Sutherland served a notice of motion that Council reaffirm the position with respect to the sale of public lands and road allowances.

Announcements

a)

Councillor McDougall distributed copies of “Rural Summit On Poverty & Housing Security” an requested that Council take time to review this. He also

Page 7 of 64

Page 6 of 7 Minutes of Council November, 1, 2016 noted an article in Municipal World regarding “grandfathering” and “legal nonconforming”. b)

Mayor Vandewal requested an update on the Westport Road Culvert replacement. Mark Segsworth noted that due to lots of rain, an inflatable dam had to be used, however the road was reopened to traffic on Monday and that paving will be done tomorrow. He noted the significant costs savings given the timing and commended the contractor for the work. This process may be replicated next year when replacing the culvert on Moreland-Dixon Road.

c)

Councillor Revill commended the Public Works Department for the culvert replacement project and the weekend option. The significant cost savings is a benefit and he noted that the road was reopened to traffic by 5:30 pm on Sunday.

d)

Deputy Mayor Sutherland thanked Sydenham residents for the food bank drive that took place in conjunction with Halloween; 2,000 lbs of food was donated to the Loughborough Food Bank. Wilma Kenny reported that two girls at Loughborough Public School organized a food drive at the school over a two week period.

e)

Mayor Vandewal noted that the Sydenham High School Junior Football team won their game today and will be going to the finals.

Question of Clarity - n/a

Closed Session-n/a

Confirmatory By-law

a)

By-law 2016-69 Resolution No. 2016-35-17 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-69, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 1 day of November 2016. Carried Resolution No. 2016-35-18 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-69, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 1 day of November 2016. Carried

Adjournment

a)

Resolution Resolution No. 2016-35-19 Moved by Councillor Roberts Seconded by Councillor Barr

Page 8 of 64

Page 7 of 7 Minutes of Council November, 1, 2016 THAT the Council meeting of November 1, 2016 be adjourned at 7:48 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 9 of 64

Minutes of Committee of the Whole Meeting November 8, 2016 Time: 6:00 p.m. Location: Council Chambers Meeting #36 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Sherry Corneil, HR/Legislative Compliance Officer, Angela Maddocks, Executive Assistant. 1.

Call to Order

a)

Mayor Vandewal called the meeting to order at 6:00 p.m.

Declaration of pecuniary interest and the general nature thereof

a)

Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item 5 (d).

Scheduled Closed Session

***Recess - reconvene at 7:00 p.m. for Open Session

a)

Mayor Vandewal requested a minute of silence for Remembrance Day and noted Councillor Robinson’s service in the Korean war.

Delegations

a)

Jannette Amini, Manager of Legislative Services/Clerk County of Frontenac, re: Accessibility Award Jannette Amini and Sherry Corneil provided an update on the Accessibility Advisory Committee, noting that the committee is seeking nominations for the 2016 Access Awards.

b)

Mike Nolan, re: 2017 Written Budget Submission on behalf of Tett Park Association Mr. Nolan was not in attendance. The request will be considered at the November 12, 2016 Special Committee of the Whole meeting.

c)

James Calnan, Icarus Power Generation, re: FIT 5.0 Solar Project Council was supportive of this project.

d)

David Hahn, re: Soventix Canada Inc and Wintergreen Renewable Energy re: FIT 5.0 Project Originally Council did not support this project as the applicant did not follow the process. Councillor McDougall served notice of motion to reconsider this application at the November 15, 2016 meeting.

Reports Requiring Action

Page 10 of 64

Committee of the Whole November 8, 2016 a)

Wayne Orr, Chief Administrative Officer, re: Input into OMB Review Council agreed to review the 9 recommendations set out in AMO’s OMB Reform: Maturing Rules Discussion Paper and the guiding principles identified on Page 125 of the agenda package. These items will be reviewed at the next Committee of the Whole meeting with a decision from Council to be approved at the December 6 Council meeting.

b)

Wayne Orr, Chief Administrative Officer, re: Committee Chair - Term Appointments The consensus from Council was that the Chair of Committee of Adjustment and South Frontenac Recreation Committees serve for a maximum of two consecutive years. This will not apply to any other committees of Council.

Reports for Information

a)

Mark Segsworth, Public Works Manager, re: Summer Activities Report

Rise & Report

a)

County Council Councillor McDougall provided an update from Alison Vandervelde’s and distributed material concerning economic development initiatives.

b)

Arena Board Councillor Roberts reported that programs are in full swing and there is positive input from the improvements at the arena.

c)

Police Services Board The annual meeting is November 17, 2016 which encourages public input. The regular meeting will follow.

Information Items

a)

Catherine Warren, District Planner, MNRF, re: Johnston Point-Endangered Species Act

b)

Township of North Frontenac, re: Request for resolution endorsement Ontario’s Electrical Bills

c)

AMO - Federal Fall Economic Statement Increases National Infrastructure Spend

d)

Premier Kathleen Wynne, re: Council’s Resolution - Cap and Trade Program

Notice of Motions

a)

Councillor Revill served a notice of motion with regard to lobbying for provincial and federal funding.

Announcements

Page Page 112ofof64 3

Committee of the Whole November 8, 2016 a)

Mayor Vandewal thanked those members of Council who attended when the Grade 5 class from Loughborough Public School visited the Council Chambers during “Local Government Week”. He shared the “thank you” he had received from the class.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session (if requested)

Adjournment

a)

The meeting adjourned at 8:20 p.m.

Page Page 123ofof64 3

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 7, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: FCM – Canada 150 Community Leaders RECOMMENDATION: That Council Nominate _______________________ as South Frontenac’s Canada 150 Community Leader. BACKGROUND: Councillor McDougal has asked that the FCM invitation and Nomination form be added to a Council agenda so that Council may consider the issue further.

ATTACHMENT: • •

FCM Invitation FCM Nomination Form

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

Page 13 of 64

August 31, 2016

Dear Mayor and Members of Council, The Federation of Canadian Municipalities (FCM) is creating the official network of Canada 150 Community Leaders which represents a unique opportunity for local leaders across the country to get involved in the 150th anniversary of Confederation. We are launching the Canada 150 Community Leaders network with an invitation to designate one or more leaders from your municipality. These individuals will act as your municipal leaders to inspire civic action towards Canada 150 events in your community, serve as a touchpoint to share Canada 150 information and inspiration, and be members of a network that could extend well beyond 2017. A member of council can become a Community Leader or a prominent community representative can be identified. You can also choose more than one individual, ensuring a strong representation from your municipality. To help you identify a Community Leader we have developed the Canada 150 Community Leader web page at www.fcm.ca/Canada150. There you will find additional information and a form to submit your Community Leader’s name. I encourage you to review the information and to submit the name of your Community Leader in one of the following ways:  

Use the online form available at www.fcm.ca/Canada150, Send us an email at CommunityLeadersCommunautaires@fcm.ca with the name of your Community Leader and their contact information.

Please send us the name (s) of your Community Leader(s) before October 15 or earlier. We hope you will join us in bringing the municipal voices to the forefront for the year-long celebrations, and for years to come. Sincerely,

Clark Somerville FCM President and Regional Councillor, Halton Hills

Page 14 of 64

Identify Your Community Leaders for Canada 150 Thank you for making your municipality part of Canada’s 150th celebration of Confederation. Please complete the form identifying your municipality and providing the contact details for one or more community leaders in your municipality. Each form has space for the details of three Community Leaders, to nominate more than three Community Leaders please complete multiple forms. Municipality:

Province/Territory:

Community Leader #1 Suffix/Title: First Name:

Family name:

Gender: Email:

Phone Number:

Council Member, Community Association or Group to which Community Leader is associated (if appropriate):

Community Leader #2 Suffix/Title: First Name:

Family name:

Gender: Email:

Phone Number:

Council Member, Community Association or Group to which Community Leader is associated (if appropriate):

Page 15 of 64

Community Leader #3 Suffix/Title: First Name:

Family name:

Gender: Email:

Phone Number:

Council Member, Community Association or Group to which Community Leader is associated (if appropriate):

Thank you for participating in the Canada 150 Community Leaders network. Our program staff will be in contact with the identified candidate(s) shortly to gather consent, share further details and outline next steps. Please complete and return the form in one of the following ways: • • •

Scan and email to: Fax to: Mail to:

CommunityLeadersCommunautaires@fcm.ca 613-241-7440 Canada 150 Community Leaders c/o Federation of Canadian Municipalities 24 Clarence Street Ottawa, Ontario K1N 5P3

For questions about the form and the program, contact CommunityLeadersCommunautaires@FCM.ca.

Page 16 of 64

STAFF REPORT CLERKS DEPARTMENT

PREPARED FOR COUNCIL:

November 2, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: Notice of Motion – Fees for Sale of Public Lands and Road Allowances RECOMMENDATION: THAT Council reaffirm the position that in the sale of public lands, including road allowances, all members of the public will be treated equally and to this end ask the Corporate Services Committee to recommend a new funding formula based on different rates for the sale of road allowances within 15 meters of a shore line, 15-30 metres of a shore line and greater than 30 meters from a shoreline which will be applied when Council agrees to sell a road allowance. BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. At the Council Meeting of November 1, 2016, Deputy Mayor Sutherland served Notice of Motion to reaffirm the position with respect to the sale of public lands and road allowances and treating all members of the public fairly and to recommend a new funding formula. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

Submitted/approved by: Angela Maddocks Executive Assistant

Page 17 of 64

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 9, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: Reconsideration - Support for a single Solar Project under the FIT5.0 program RECOMMENDATION: THAT Council reconsider the decision of November 1, 2016 to not support the solar project proposed by Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Co-operative. BACKGROUND: Council’s Procedural By-Law 2015-56 as amended, establishes the process for the reconsideration of a previous decision of Council. At the Committee of the Whole meeting on November 8, 2016, Councillor McDougall served Notice of Motion to reconsider the decision of November 1, 2016 to not support the solar project proposed by Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Co-operative. In accordance with the Procedural By-law, the request for reconsideration requires a seconder. If seconded then the motion for reconsideration shall be open for debate and voted upon. A two thirds majority is required for adoption. With 8 active members of Council at this time and Deputy Mayor Sutherland declaring a conflict of interest on this topic, this means that 5 votes are needed for reconsideration. If adopted, the motion to reconsider temporarily nullifies the previous decision. The 2 recommendations originally voted on are again pending. Any of the 2 motions may now be amended, referred or deferred or considered as moved and voted upon. If Council approves the motion to reconsider, the item up for reconsideration will become the next order of business. Debate shall proceed as though it had not been previously voted upon. The debate must be confined to reasons for or against reconsideration only. The two motions originally voted upon on November 1, 2016 and subject to reconsideration are: Moved by: Councillor McDougall Seconded by: Councillor Schjerning That Council support the construction and operation of a FIT 5.0 project to be located at PIN# 36243-0011, And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. As part of the Strategic Plan, Council is committed to addressing climate change by improving energy efficiency and supporting renewal energy production. The IESO has released a RFP for what is referred to as FIT5.0 projects which are smaller scale solar power generation projects that produce less than 500 kW.

Page 18 of 64

STAFF REPORT CLERKS DEPARTMENT These projects may be ground mounted or roof top based. Ground mount projects are generally under 5 acres. Council considered 28 similar projects last year and endorsed 27. Of the 27, 14 were awarded contracts by the IESO. Earlier this year Council agreed to re-endorse the 13 projects not awarded contracts should the proponents wish to reapply this round. At the October 18 meeting Council approved a further 14 projects. Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Cooperative submitted on November 1, 2016 an additional project for Council’s consideration. While the firm had previously appeared before Council on an earlier project, the timing of this last project did not align with the IESO application window and so the request was made without the benefit of appearing as a delegation. Council defeated the recommendations to proceed, citing that the expected process had not been followed. The IESO has since altered the intake timeframe and the applicant now wishes to proceed through the normal process. David Hahn a representative from Wintergreen Renewable Energy Cooperative appeared as a delegate on November 8, 2015 to review the submission, answer questions and request Council’s reconsideration of the proposed 250kW project.

Submitted/approved by: Wayne Orr

Page 19 of 64

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 10, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: Notice of Motion – Lobbying Strategy RECOMMENDATION: Whereas the Township of South Frontenac has recently been unsuccessful in attracting grants and or other financial support for grant applications or major roads investments such as Sunbury Road and Road 38, Be it resolved that Council asks the CAO to prepare a report for Council to outline options to involve the two MP’s and MPP’s from our riding and Kingston & Frontenac Islands to get access to and engage with the appropriate Federal and Provincial Ministers to push our municipal need for financial support for much needed infrastructure funding. BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of November 8, Councillor Revill, served Notice of Motion to ask the CAO to develop a lobbying strategy. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

Page 20 of 64

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 9, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: FIT 5.0 Solar Support Resolution – one site RECOMMENDATION: That Council support the construction and operation of a FIT 5.0 project to be located at PIN# 36279-1193 (1100 Rutledge Rd.), And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. BACKGROUND: As part of the Strategic Plan, Council is committed to addressing climate change by improving energy efficiency and supporting renewal energy production. The IESO has released an RFP for what is referred to as FIT5.0 projects which are smaller scale solar power generation projects that produce less than 500 kW. These projects may be ground mounted or roof top based. Ground mount projects are generally under 5 acres. Council considered 28 similar projects last year and endorsed 27. Of the 27, 14 were awarded contracts by the IESO. Earlier this year Council agreed to re-endorse the 13 projects not awarded contracts should the proponents wish to reapply this round. At the October 18 meeting Council approved a further 14 projects. The recommendation to proceed is further to the delegation on November 8, 2016 by the applicant Icarus Power Generation.

Submitted/approved by: Wayne Orr

Page 21 of 64

STAFF REPORT CLERKS DEPARTMENT PREPARED:

November 10, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: Amendment to Procedural Bylaw - Committee Chair – term appointments RECOMMENDATION: That Council pass Bylaw 2016-71 to amend the Procedural Bylaw BACKGROUND: At the November 8 Committee of the Whole, Council debated the merits of how to clarify the intent of the procedural bylaw as it pertains to term appointments for Committee Chairs. In 2015 when Council last updated the Procedural Bylaw, Council inserted the following highlighted section: 2.7 COMMITTEES (c) COMMITTEE CHAIR - Each Committee at its first meeting in the year will elect a Committee Chair and Committee Vice-Chair from its members. The Committee Chair may be removed only by a vote of a majority of the Committee. The Chair shall only serve a maximum of two years. With the two year period approaching, concern was expressed at the Corporate Services Committee on October 24 as to how broadly the two year maximum on the appointment of chair applies and the impact this may have on the operation of some committees. On November 8, after a full discussion, the Committee of the Whole indicated a desire to clarify the intent of this clause. Based on these discussion staff recommend the following wording: 2.7 COMMITTEES (c) COMMITTEE CHAIR - Each Committee at its first meeting in the year will elect a Committee Chair and Committee Vice-Chair from its members. The Committee Chair may be removed only by a vote of a majority of the Committee. The Chair of the Committee of Adjustment and South Frontenac Recreation shall serve as Chair for a maximum of two consecutive years.

Submitted/approved by: Wayne Orr, CAO

Page 22 of 64

STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:

November 14, 2016

AGENDA DATE:

November 15, 2016

SUBJECT: Notice of Motion – Fermoy Hall RECOMMENDATION: That Council release up to $___________ of the $30,000 budget set for the refurbishment of the Fermoy Hall in the 2016 Budget so that the electrical aspects of the project can be addressed before year end. BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. Further to the setting of the 2016 Capital Budget, the efforts of a grassroots community group focused on preserving and utilizing Fermoy Hall, the Delegation by this group on its proposals and the visit by Council during its fall fire hall/road tour, at the Budget Committee of the Whole Meeting of November 12, Councillor Revill, served Notice of Motion to have Council release funds so that the electrical portion of the work on Fermoy Hall can be done this year. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon.

Submitted/approved by: Wayne Orr, CAO

Prepared by: Wayne Orr, CAO

Page 23 of 64

STAFF REPORT TREASURY DEPARTMENT Prepared for Council:

November 9, 2016

Agenda Date:

November 15, 2016

SUBJECT: Insurance RFP RECOMMENDATION: THAT Council award the contract to JLT Canada for the period of January 1st, 2017 to December 31st, 2018 with an option to extend for one year, up to December 31st, 2019 based on reasonable price adjustments and satisfactory service. ANALYSIS: On October 12th, 2016 a joint insurance RFP was issued through the County for all lower tiers as well as the County. The RFP focused on coverage (including volunteer firefighters), services and premiums. Further, it was structured to try to obtain cost savings by jointly selecting one proponent across all municipalities but also provided for the submission of individual quotes per municipality from each provider. The RFP closed on November 4th and proposals were reviewed on November 7th. Proposals were received from 4 proponents: BFL Canada (our current provider), Jardine Lloyd Thompson Canada (JLT) our previous carrier, Frank Cowan and AON Risk Solutions. It was quickly established that each municipality would be selecting their own provider as the savings by municipality were not consistently from the same provider. Below is a summary of our current premiums (including the arena portion which is recovered) versus the proposals received:

Current 2016 – BFL Canada Proposals: AON Canada BFL Canada JLT Canada Frank Cowan

Premiums 332,719

Savings

Rate guarantee

283,786 262,539 230,705 265,485

48,933 70,180 102,014 67,234

18 months 36 months 24 months 36 months

JLT’s submission is the lowest and offers equivalent coverage to our current coverage. Further we have experience previously dealing with JLT. For Council’s information, when we last tendered for insurance in 2013, we also experienced a savings by switching to BFL, however the submission from JLT was never considered because it was received late.

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

Page 24 of 64

STAFF REPORT PUBLIC WORKS DEPARTMENT Prepared for Council:

November 9, 2016

Agenda Date:

November 15, 2016

SUBJECT: Tender No. PW-2016-30 Four (4) Mobile Column Lifts RECOMMENDATION: That Council approve the bid provided by Universal Supply Group for the Tender No. PW 2016-30 Four (4) Mobile Column for $49,522 excluding HST. BACKGROUND: A tender was placed for the supply of four new mobile column lifts. It was advertised on Biddingo, the Municipal website, and in the local newspaper. This tender closed on November 9th 2016. The results, excluding HST in ascending order, are as follows: 1. 2. 3. 4. 5.

Bidder Universal Supply Group Canadian Automotive Service Novaquip Lifting Systems Fisher Auto Parts Groupe DCS

Tender Price (Excluding HST) $ 49,522.00 $ 49,600.00 $ 50,124.00 $ 52,000.00 $ 57,500.00

ANALYSIS: The submission of the bidder has been evaluated and was found to be accurate and complete. Universal Supply Group is a well-known supplier of mobile lifts. For these reasons, and also because their price was $78.00 lower than the bid from Canadian Automotive Service, it is recommended that the tender from Universal Supply Group be accepted. FINANCIAL/STAFFING IMPLICATIONS: An amount of $50,000 was budgeted for the purchase of Four (4) New Mobile Columns. The net increase in the budgeted amount of $50,000 is $393.59 when taking into account the Municipal Rebate on the HST. Sufficient funds exist within the 2016 Equipment Replacement Reserve to fund this purchase.

Submitted/approved by:

Prepared by:

Mark Segsworth P. Eng. Public Works Manager

Aaron Hatton Technical Assistant

Page 25 of 64

TOWNSHIP OF SOUTH FRONTENAC PUBLIC SERVICES COMMITTEE August 26, 2016

Present:

Mayor Ron Vandewal Councillors: Ron Sleeth-Chair, Alan Revill, Mark Schjerning Staff: Wayne Orr, Mark Segsworth, David Holliday, Jamie Brash

Call to Order

Declaration of Pecuniary Interest – None

Approval of minutes – July 21, 2016 Moved by: Mark Schjerning Seconded: Alan Revill Carried

Business Arising From Minutes

Harrowsmith Intersection Mark and David informed the Committee that the estimated cost for the first phase of the Harrowsmith Intersection, not including engineering, would be $300,000.00 The design was being Tendered. The work would commence in the fall. Wayne Orr informed the Committee that Canada Mortgage and Housing will release the building at the intersection of Colebrook Road and Wilton Road.

Drought Conditions Mark presented an information sheet from the CRCA. The Committee discussed what the Municipality’s obligation was when moderate to severe drought conditions were in effect. The Committee felt there was a need for a Municipal Plan. Discussion ensued around suggestions from providing an area for potable water for residents to allowing residents to purchase water directly from the water tower. It was felt that information should be available to residents on dealing with water shortage that include ideas/suggestions.

Capital Budget Update Mark and David informed the Committee that more hydrological monitoring was required on the Desert Lake Causeway Culverts and as such there would not be enough time this year to get approval and the project was being deferred to 2017. Mark suggested that the Desert Lake Causeway Culverts project be substituted with the Westport Road Culvert Replacement. The culvert replacement could be completed in one week’s time and at a cost of less than $300,000.00 Mark informed the Committee that the track at the Point football field was only 2/3 completed. He proposed reallocating the $40,000.00 that had been budgeted for the Gilmour Point Access Road for the track completion. He explained that Morven would do the work at no charge with the Township supplying the material.

Page 26 of 64

The Committee made the following recommendation: “THAT Council approve the amended 2016 Linear Asset Capital Budget as presented on September 6, 2016 AND THAT the amount approved for the Gilmour Point Site Access Road be reallocated to finance the track reconstruction associated with the rehabilitation of Point Football Field Carried” 8.

Capital Investment Strategy The Committee discussed the idea of the Township borrowing money for the work required on Sunbury Road and Westport Road.

Reasonable Roads The Committee were in agreement to recommend to Council at the September 6th meeting that a “reasonable road” would be defined as a road that had year around maintenance by the Township.

Fire Hall Update There was discussion on the option of architectural design and tender for specifics. It was felt by the Committee that all involved needed to come to agreement on what was wanted and needed and then discuss architect versus design build. A tour would be set for visiting area Fire Halls.

Solid Waste Management – Communal bin locations Mark informed the Committee that there were some ongoing issues with communal bins in regards to garbage/recycling overflow by other than the residents who purchased them.

Utilities Kingston Agreement Mark informed the Committee that the current agreement with Utilities Kingston expires December 31, 2016 and hoped to enter into a new, longer term contract with Utilities Kingston. Utilities Kingston has provided a high level of service and have been extremely responsive to any issues that arise. The Committee made the following recommendation: “THAT staff be directed to enter into negotiations with Utilities Kingston for a longer term agreement to operate the Water Treatment and Distribution System, subject to Council approval Carried”

Committee Initiatives

• Winter Control Plan – would be completed this fall
• Road Classification – September 20, 2016
• Also bring forward Partial Maintained Roads
• Also address level of maintenance on roads like extension of Burridge Rd

Page 27 of 64

14.

Other Business Holiday Manor – owners would like a sidewalk out front

• sidewalk should go to the park Signage at Sydenham High School – No parking/Loading/unloading
• By-law to Council Sept 6, 2016 Dam replacement Battersea Village – Mark to check with Fortis Point Football field
• seeding in the Fall Fire Hydrants
• some of in need of painting
• Utilities Kingston would like to replace Parking enforcement
• tickets have been issued
• need to have handicap prkg violation added to ticket (need By-law to amend)

Next Meeting – Thursday, September 22, 2016 – Keely Road Board Room

Adjournment – 10:35 a.m.

Page 28 of 64

Portland District & Area Heritage Society General Meeting October 19, 2016 at 7 p.m. Attendees: Ron Paul, Irene Bauder, Barb Stewart, Karen Stinson Jane Adamson, Wilhelmine Card, Homer Card, Val Ruttan, Doug MacIntyre, Lynn Hutcheson Financial Report: Barb presented the financial report The GIC was reinvested Old Business:

None

New Business:

1. Bakeless bake sale is November 5th. Members decided to donate.
2. Christmas Dinner this year will be December 14th at Mom’s Restaurant at Noon. Everybody was in favour.
3. Members decided to have Christmas ‘Open House’ at the Museum on Dec. 3rd, same day as the Harrowsmith Parade. We will meet at the museum on Friday morning at 10 a.m. To decorate and set up. Apple Cider and cookies will be Served and will try and get Santa there.

Val Ruttan moved that the Society cancel their website and Wilhelmine Card seconded it. Everyone was in favour. (carried)

The meeting was adjourned at 8:30.

Page 29 of 64

SOUTH FRONTENAC TOWNSHIP BY-LAW 2016-70 A BY-LAW TO APPOINT A CHIEF BUILDING OFFICIAL AND ZONING ADMINISTRATOR WHEREAS Section 3 (1) of the Building Code Act, R.S.0. 1990. Chapter B. 13, as amended, provides that the Council of each municipality is responsible for the enforcement of the Building Code Act in the municipality; and, WHEREAS Section 3 (2) of the Building Code Act, R.S.0. 1990, Chapter B. 13, as amended, requires that the Council of each municipality shall appoint a Chief Building Official; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

Ryan Arcand is hereby appointed as Chief Building Official for the Township of South Frontenac.

Ryan Arcand is hereby authorized by the Council to carry out the duties of Chief Building Official as set out in the Building Code Act.

Ryan Arcand is hereby appointed as zoning administrator for the purpose of interpreting and administrating the zoning by-laws of the municipality.

In addition to those duties as set out in paragraph 2 and 3 of this by-law, the Chief Building Official shall perform such other duties as may be prescribed by Council from time to time.

Ryan Arcand shall hold office at the pleasure of the Council of the Township of South Frontenac, and shall be paid in the manner as set out by Council resolution from time to time.

All other by-laws, resolutions or action of Council that are not consistent with or which are contrary to the provisions of this by-law are hereby repealed.

This by-law shall come into force and take effect on December 5, 2016.

Dated at Sydenham this 15th day of November, 2016 Read a first and second time this 15th day of November 2016. Read a third time and finally passed this 15th day of November 2016. The Corporation of the Township of South Frontenac

Mayor Ron Vandewal

Chief Administrative Officer, Wayne Orr

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THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-71 BEING A BY-LAW TO PROVIDE FOR GOVERNING THE PROCEEDINGS OF THE COUNCIL, THE CONDUCT OF MEMBERS AND THE CALLING OF MEETINGS

WHEREAS Section 238 (2) of the Municipal Act, 2001, c.25, as amended (the Act), provides that Council shall adopt a Procedure By-law for governing the calling, the place and proceedings of meetings; AND WHEREAS Section 2.1 of the Act provides that the procedure by-law shall provide for public notice of meetings; NOW THEREFORE the Council for The Corporation of the Township of South Frontenac hereby enacts as follows: 1.

That the proceedings of all Council meetings, the conduct of members and the calling of meetings shall be in accordance with the procedures and rules as set down in Schedule “A” attached hereto.

This by-law shall come into force and take effect on the date of its passing.

All other previous procedural by-laws are hereby repealed.

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: Dated at the Township of South Frontenac this 15th day of November, 2016. Read a first and second time this 15th day of November, 2016. Read a third time and finally passed this 15th day of November, 2016. The Corporation of the Township of South Frontenac

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 31 of 64

SCHEDULE “A” TO BY-LAW 2016-71 PROCEDURAL RULES General

2.1 Page 1 of 2

2.1 GENERAL (a) INTRODUCTION - This section addresses both basic procedural items and other more complex questions and issues that might arise in Council or Committee meetings. Well-documented procedures result in more productive Council meetings and lessen the amount of extraneous debate on unrelated topics. (b)

DEFINITIONS - Listed below are definitions of common procedural terms:

AGENDA and Orders of the Day are synonymous.

AMENDMENT means a change in the form of a Motion. An amendment is designed to alter or vary the terms of the main Motion without materially changing the meaning. It may propose that certain words be left out, that certain words be omitted and replaced by others, or that certain words be inserted or added. Every amendment must be strictly relevant to the question being considered.

CLERK means the C.A.O./Clerk or the Deputy Clerk acting in the Clerk’s absence or in the absence of both the CAO/Clerk and the Deputy Clerk, another person appointed by Council resolution.

CLOSED SESSION means a meeting or a part of a meeting of Council or a Committee which is closed to the public. All meetings shall be open to the public except as provided for in the Municipal Act, 2001, Ch. 25, Section 239.

COMMITTEE means any advisory or other committee, subcommittee or similar entity of Council.

COMMITTEE CHAIR is the person presiding at meetings of Committees of Council. Elected by the Committee from its members and may be removed only by vote of a majority of the Committee.

COMMITTEE OF THE WHOLE means Council sitting in Committee.

COUNCIL means the Council of The Corporation of the Township of South Frontenac.

HOLIDAY means a holiday with pay (or statutory holiday) as identified in the current C.U.P.E., Local 4336, Collective Agreement.

IN-CAMERA SESSION shall have the same meaning as closed session (see item #4)

MEETING means any regular, special, committee or other meeting of Council.

MEMBER means a member of Council and a member of a Committee;

MINUTES – In strict accordance with the Municipal Act, 2001, Ch. 25, Sect 228, record, without note or comment, of all resolutions, decisions and other proceedings of Council

MOTION and resolution shall be considered synonymous and will include an original motion or an amendment to a motion;

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PROCEDURAL RULES General

2.1 Page 2 of 2

POINT OF ORDER The purpose of raising a point of order is to bring to the attention of the presiding officer that a rule has been broken or an error in procedure has been made as follows: a) Breaches of the rules of order of Council; b) Difficulty in continuation of the meeting; c) Improper, offensive or abusive language; d) Notice that the discussion is outside the scope of the motion or the notice of motion; e) Irregularities in the proceedings.

PRESIDING OFFICER is the Mayor or in his/her absence, Deputy Mayor or in his/her absence the acting head of Council whom presides at meetings of Council or the Chair of a Committee meeting;

QUORUM means a majority of the whole number of members required to constitute Council or a Committee.

QUESTION means that the vote now be taken.

RECORDED VOTE means the calling for the yeas and nays of all members of Council by any member of Council and the yeas and nays of each individual member of Council shall be so noted in the minutes.

RULES OF ORDER (See 2.2. (b))

WEBSITE means the Official Website of the Corporation of the Township of South Frontenac – www.southfrontenac.net

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PROCEDURAL RULES Meetings

2.2

2.2 Page 1 of 3

MEETINGS

(a) MEETING LOCATION – All meetings of Council shall be held at the municipal complex, 4432 George Street, Sydenham, Ontario, unless otherwise stipulated in a resolution of Council (b) RULES OF ORDER – The rules of order established by this by law shall govern Council meetings and all Committees of Council. Where this by law is silent on an issue Robert’s Rules of Order shall apply. (c) SEATING – During a meeting no person is permitted to come within the enclosure formed by the members’ chairs or to address Council unless that person: • Is a member of Council • Is the C.A.O., the Clerk or Recording Secretary • Has been given permission from the Presiding Officer (d) CHAIR - The presiding officer of the Council shall be the Mayor. In his or her absence the Deputy Mayor shall preside. The Deputy Mayor will have the powers and duties of the Mayor when performing in that capacity. If neither the Mayor nor the Deputy Mayor is present to open the meeting, the Council shall elect a presiding officer. (e) CONVENING MEETINGS - The inaugural meeting of Council shall be held on the first Tuesday in December at 7 o’clock p.m. but shall not be later than 31 days after Council term commences. Unless otherwise stipulated, Council shall meet at 7:00 p.m. on the first and third Tuesday in each month from January to December inclusive with the exception of the months of July and August when only one meeting will be held each month, on the first Tuesday of the month. If needed, Council will convene at 6:00pm and then proceed into closed session returning to open session at 7:00 p.m. Council will not meet on a statutory holiday nor will it meet between Christmas and New Years. Should a Council meeting conflict with any committee meeting, such committee meeting shall be rescheduled after consultation with the Committee Chair. The Clerk will advertise any meeting date changes caused by this policy. Council reserves the right to dispense with or alter the time, day or place of any meeting by resolution. (f) i.

NOTICE REQUIREMENTS Notice to Members of Council and Staff The Clerk will give notice of all Council and Committee meetings to members of Council and to all Department Heads. The notice will be accompanied by an agenda and any other matter to be addressed at the meeting. The Clerk will send the notice by posting the agenda to AgendaNotes. In the event of a system problem notice may be sent by alternate means including; delivery, facsimile, electronic mail to the residence or place of business of each member or by telephone alert. Generally members will receive notice at least three days before the day of meeting. However failure to receive the notice will not affect the meeting itself, including the timing of or any actions taken there at.

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PROCEDURAL RULES Meetings

ii.

2.2 Page 2 of 3

Notice to the Public The Clerk shall give notice to the public of all regular meetings of Council and Committee of the Whole meetings by posting a schedule of meeting dates on the Township’s official web site at the beginning of each calendar year. The agenda shall be posted on the website and in the office on the Friday preceding the date of the meeting. The Clerk shall give notice to the public of all special meetings of Council by posting a notice on the Township’s website as soon as possible after the date of the special meeting has been confirmed.

(g) SPECIAL MEETINGS - A special meeting may be called under the following circumstances: • The Mayor may at any time summon a special meeting. • Upon receipt of a petition of the majority of the members of Council, the Clerk shall call a special meeting for the purpose and at the time mentioned in the petition. Notice may be given by telephone, e-mail or facsimile transmission or posting to AgendaNotes. If there is no by-law or petition fixing the place of a special meeting, that meeting shall be held at the place where the last regular meeting was held. (h)

CLOSED SESSION

As per Subsection 239(2) of the Municipal Act, 2001, as amended, a meeting or part of a meeting may be closed to the public if the subject matter being considered is: a) the security of property of the municipality b) personal matters about an identifiable individual, including municipal employees c) a proposed or pending acquisition or disposition of land by the municipality; d) labour relations or employee negotiations e) litigation or potential litigation including matters before administrative tribunals effecting the municipality f) advice that is subject to solicitor client privilege including communications necessary for that purpose; g) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act; or h) if the meeting is held for the purpose of educating or training the members: and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee; A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act. Prior to holding a meeting or part of a meeting that is to be closed to the public, Council shall state by resolution the fact that a closed meeting is being held and the general nature of the matter to be considered at the closed meeting. A meeting may only be closed to the public during a vote, if: • the subject matter is as defined above; and • the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under contract with the municipality

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PROCEDURAL RULES Meetings

2.2 Page 3 of 3

i.

All information, documentation or deliberations received, reviewed or taken into a closed meeting is confidential.

ii.

The response of Members to enquiries about any matter dealt with by Council or a Committee of Council at a closed meeting, prior to it being reported publicly, shall be “no comment”, or words to that effect. No member shall release or make public any information considered at a closed meeting or discuss the content of such a meeting with persons other than members of Council or relevant senior staff members included in the Closed Session.

iii.

Any violation of this regulation may result in exclusion of the offending Member from future closed meetings of Council or a Committee of Council and that Member no longer being provided with correspondence, material or information proposed to be dealt with by Council at a closed meeting.

iv.

The determination of whether or not a violation of the closed meeting provision of this By-law and the length of the exclusion from closed meetings if so determined, shall be made by Council, and Council in Closed Session shall consider the issue. Prior to this determination by Council, the offending Member shall have the allegation explained to him/her, and he/she shall have the opportunity to provide his/her explanation regarding he matter. The results of Council’s deliberations shall be reported publicly.

v.

Despite clause (iv), the Member affected shall not be permitted to vote on a motion respecting his/her purported violation of the closed meeting provision of the procedural by-law, his or her exclusion from closed meetings, or the length of any such exclusion.

vi.

The release of any information about any matters dealt with by Council at a closed meeting shall be by the Mayor or his delegate only. Once the Mayor or his delegate has released the information, it shall be considered to be public information and a Member may discuss the matter without being considered to be in violation of this By-law.

vii.

Agendas, minutes or any items thereon for consideration by Council at a closed meeting shall not be released to the public.

(i)

COMMITTEE OF THE WHOLE COUNCIL

nd th Committee of the Whole Council meetings will be held on the 2 and 4 Tuesdays of each month, if required, except during July and August, and shall follow similar rules of procedure as Regular Meetings of Council, except that discussions may be less formal. As appropriate direction provided to staff will be incorporated into reports and will be brought forward for formal approval at Council. Resolutions adopted by Committee of the Whole shall NOT be binding on Council.

Committee of the Whole meetings of Council shall be open to the public except as otherwise provided by The Municipal Act. (See Section 2.2(h)).

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PROCEDURAL RULES Agenda

2.3

2.3 Page 1 of 2

AGENDAS (a)

REGULAR MEETINGS - The Clerk will prepare an agenda for the use of members at regular meetings. The Agenda shall be posted in the Municipal Building, Sydenham and delivered to each member of Council by posting to AgendaNotes not less than two days (48 hours) prior to the meeting date. The Clerk will attach copies of all relevant correspondence to the agenda package for Council information. All items of business for the agenda will be received by the Clerk by 12:00 noon on the Thursday prior to the meeting date. The business of each meeting follows the order in which it stands on the agenda. The agenda for a meeting may only be amended at that meeting by a motion supported by a majority of the members present. Any undisposed matters will be placed on the agenda for the next meeting. NOTE: When a “Closed Session” meeting is required, Council will convene at 6:00 p.m., proceed into closed session and then reconvene at 7:00 p.m. in open session.

COUNCIL Agenda:

1. Call to Order.
2. Declaration of pecuniary interest and the general nature thereof
3. Scheduled Closed Session
4. Recess
5. Public Meeting
6. Approval of Minutes
7. Business Arising
8. Reports Requiring Action
9. Committee Meeting Minutes
10. By-laws
11. Reports for Information
12. Information Items
13. Notice of Motions
14. Announcements
15. Question of clarity (from the public on outcome of agenda items)
16. Closed Session (if requested)
17. Confirmatory By-law
18. Adjournment. COMMITTEE OF THE WHOLE Agenda:
19. Call to Order
20. Declaration of pecuniary interest and the general nature thereof
21. Scheduled Closed Session
22. Recess
23. Delegations
24. Reports Requiring Direction
25. Reports for Information
26. Rise and Report from Committees of Council (rotating basis)
27. Information Items
28. Notice of Motions
29. Announcements
30. Question of clarity (from the public on outcome of agenda items)
31. Closed Session (if requested)
32. Adjournment. During July and August a blended meeting agenda will be used incorporating both delegations and public meetings.

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PROCEDURAL RULES Agenda

(b)

2.3 Page 2 of 2

DELEGATIONS – Delegations will be received by Council when sitting as Committee of the Whole only. Delegations will be limited to a maximum ten minute presentation, unless otherwise approved by Council, and are considered in the following order:

1. Those persons Council has requested or commissioned to appear (e.g. representatives of senior government, consultants). Council may grant additional time to those commissioned to appear without effecting the time allotment to other delegates
2. Citizens, organizations or their representatives who have notified the Clerk in writing of their desire to appear before the appropriate Committee no later than 12 o’clock noon on the Thursday prior to the meeting date.
3. Those persons not included on the agenda but who have requested and been granted permission by Council to address the meeting. All delegations must provide a written summary of their presentation to the Clerk prior to 12:00 noon on the Thursday prior to the Committee meeting at which they will be appearing. All Delegates will be encouraged by the Clerk to resolve concerns with the appropriate department head, prior to seeking delegation status. Only topics which have come before Council or are scheduled to appear on Council’s agenda are to be scheduled for delegate status. Unrelated topics require the delegate to be sponsored by a member of Council, prior to being scheduled. Members of Council may sponsor a delegation by emailing the clerk requesting that the individual / group be given delegate status.

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PROCEDURAL RULES Quorum, Presiding Officer

2.4

2.4 Page 1 of 1

QUORUM, PRESIDING OFFICER

(a) REGULAR MEETINGS - As soon as there is a quorum after the hour fixed for the meeting, the Presiding Officer will assume the role as Chair and call the members to order. The Clerk will then take note of attendance. (b) TIME LIMIT - The time limit for a quorum is 30 minutes after the time appointed for the meeting. If no quorum is present after 30 minutes, the Council or Committee will stand adjourned until the next regular day of meeting or until a special meeting is called. The special meeting will deal with the matters intended to be addressed at the adjourned meeting. The Clerk will record the names of the members present at the expiration of the time limit and append this record to the next agenda. (c) PRESIDING OFFICER - The Presiding Officer shall oversee the conduct of the meeting including: • Call the meeting to order • Introduce the items listed on the Agenda in the order presented unless otherwise determined by Council • Call on the CAO or Department Head to address staff reports • Call on the Clerk to read the motion or by-law as requested by the Presiding Officer • Designate the Council Member or Staff Member as to who has the floor to speak • To put to a vote all questions which are properly moved and seconded and after full discussion has been provided, and announce the results of the vote • Ensure the preservation of good order and decorum • Ruling on points of order and privilege • Deciding all questions relating to the orderly procedure of the meeting subject to an appeal by any member of Council from any ruling of the Presiding Officer The Presiding Officer may expel any person for improper conduct at a meeting. At Committee of the Whole the Presiding Officer may state his or her position on any matter before Council following the discussion of Council. This will not require the Presiding Officer to relinquish the chair. At Council the Presiding Officer will vacate the chair prior to; stating his or her position on any matter before Council, making a motion or serving a notice of motion. If making a motion, the presiding officer shall remain out of the chair during the debate and vote on the subject.

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PROCEDURAL RULES Conduct of Council Members

2.5 Page 1 of 2

2.5 CONDUCT OF COUNCIL MEMBERS a) SPEAKING - Each member must be recognized by the Presiding Officer before speaking on any matter or motion. A member may not speak more than once on a matter without leave of the Presiding Officer, except:

1. In explanation of a material part of the speech which may have been misunderstood; or
2. In reply after everyone else wishing to speak has spoken Generally no member may speak to the same matter or in reply for longer than 5 minutes. Through the Presiding Officer, a member may ask for an explanation of any part of the previous speaker’s remarks. A member may also, through the Presiding Officer, ask questions to obtain information relating to the report or minutes presented to Council or any clause contained therein. However this must be done prior to the commencement of the debate on the report, minute or clause. Following the reading of a motion and during debate, all questions to staff are to be addressed through the Presiding Officer. b)

CONDUCT - Members shall not:

1. Speak disrespectfully of the Reigning Sovereign, any member of the Royal Family, the Governor-General or a Lieutenant-Governor;
2. Use offensive words or unparliamentary language in Council;
3. Disobey the rules of the Council or decision of the Presiding Officer or of Council on questions of order or practice;
4. Leave his or her seat or make any noise or disturbance while a vote is being taken and the result is declared;
5. Enter the Council Chamber while a vote is being taken;
6. Interrupt a member while speaking, except to raise a point of order;
7. Pass between a member who is speaking and the Chair.

c)

DRESS CODE

Each member of Council is personally accountable for presenting themselves in a professional manner at all Council meetings. d)

DECLARATIONS OF CONFLICT OF INTEREST

Members shall at all times conduct themselves in accordance with the requirements of the Municipal Conflict of Interest Act, Chapter M5O, Revised Statutes of Ontario 1990, including any subsequent amendments, revisions and regulations thereto. All declarations and disclosures made in accordance with the Act shall be made by the member in accordance with the Act. If, after making such a declaration, the member determines that he/she does not have a Conflict of Interest, then a public statement to that effect shall be made by the member. Such public statement may be in the same form and substance as the original declaration.

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PROCEDURAL RULES Conduct of Council Members

e)

2.5 Page 2 of 2

DISCIPLINARY ACTION

It is not the intention of discipline in a meeting to punish a member but to change the behaviour of the member. If a member commits a breach of conduct, the escalation of remedies is as follows:

1. The Presiding Officer requests that the member refrain from breaking the rules and specifies the infraction or rule being broken.
2. If this fails, the Presiding Officer provides a sterner warning by calling the member to order.
3. If, after this instruction, the member continues with the action or refuses to be seated the Presiding Officer may, if the breach of conduct is serious enough, request that the offending member to apologize or failing an apology to be expelled from the meeting. If expulsion from the meeting is ordered, the Presiding Officer may establish and appoint individuals to escort the member from the meeting room. If the member refuses to leave, the appropriate civil authorities should be called. f)

EARLY DEPARTURE FROM MEETINGS

A member who wishes to leave a meeting prior to the adjournment must so advise the Presiding Officer. The recording officer will note the member’s time of departure. g)

NOTICE OF ABSENCE FROM MEETING

If a member can not be in attendance at a meeting, they should notify the Clerk or the Executive Secretary of their absence at their earliest opportunity. h)

CHAIN OF OFFICE

The Mayor shall wear or display the Chain of Office at each Council meeting. The Mayor may at his or her discretion wear the Chain of Office on ceremonial occasions.

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PROCEDURAL RULES Motions

2.6 Page 1 of 3

2.6 MOTIONS (a) NOTICE OF MOTION - The Clerk may receive a notice of motion at any time during a Council meeting. However they will become part of the agenda for the subsequent Council meeting unless otherwise approved by Council. A notice of motion requires a seconder only at the time of debate. If a motion is not moved and seconded on the day and at the meeting for which notice was given, it cannot be moved at any subsequent meeting without notice being given on the agenda for that meeting. (b) GENERAL - Every motion, once presented to the Presiding Officer, becomes the property of Council. The presiding officer may call on the Clerk to read the motion. A member can withdraw a motion only when the consent of the majority of Council is present. Motions shall be debated in the order of presentation to the Presiding Officer. Any member may request that the Clerk read the motion under discussion at any time during the debate, except when another member is speaking. Any member may request separation of a motion. Each section of the motion will be voted on separately. When a matter is under debate, no motions can be made other than a motion: • To refer / defer • To amend • To adjourn the meeting • To vote on the matter (c) REFER/DEFER - A motion to refer or defer takes precedence over any motion or amendment, except a motion to adjourn. A motion to refer requires direction as to the body to which it is being referred. A motion to defer must include a reason for deferral. Neither motion is debatable. (d) VOTING - When a member makes a motion that the vote now be taken, it shall be put to a vote without debate. If a majority of the members agree to put a motion to a vote, the motion and any amendments thereto will be submitted to a vote immediately without further notice. No members may speak or present another motion once the Presiding Officer commences the vote on that motion. Each member present at a Council meeting will vote when the vote is taken on a matter, unless prohibited from so doing by statute. Any member who is present but refuses to vote or abstains to vote, their vote will be deemed to be a vote in the negative. A recorded vote on a motion before Council may be requested at any time by any Council member before the vote is taken or after the vote has been taken unless Council has commenced discussion on a new matter on the agenda. When a member requests a recorded vote, all members will vote in the following order when polled by the Clerk in alphabetical order and Mayor. The Clerk will note the names of those who voted for and against in the minutes, and will announce the results. If a member disagrees with the results of the vote, he or she may object to the declaration and ask that the Clerk retake the vote. An objection to any resolution shall not be recorded unless a recorded vote is requested.

Page 42 of 64

PROCEDURAL RULES Motions

2.6 Page 2 of 3

(e) AMENDMENT - A member may present only one amendment to the main motion at a time. Another amendment may be introduced only after the previous one has been disposed of. An amendment that has been seconded may not be withdrawn and must be dealt with. (f) NEW MATTER - A member may not introduce a new matter without notice, unless Council without debate dispenses with the notice requirements by twothirds vote. (g)

RECONSIDERATION i)

A member who voted with the prevailing side may move for reconsideration at the same meeting as follows: If the motion to reconsider receives a seconder, the motion for reconsideration shall be open to debate and voted upon. The motion will require the votes of two thirds of members present to pass. If adopted, the motion to reconsider temporarily nullifies the previous decision. The main motion originally voted on is again pending. The motion may now be amended or considered as moved and voted upon. Example:

1. Original Motion → Vote
2. Motion to Reconsider → Vote
3. Reconsideration of main motion (it may now be amended)→ Vote

ii)

If a member who voted on the prevailing side presents a motion for reconsideration at a subsequent meeting, the motion must be preceded by a notice of motion. At the subsequent meeting, the motion to reconsider follows the same process, as noted above. It will require a two thirds majority vote of the members present to carry. Example: Meeting #1 → Meeting #2 → Meeting #3 → Meeting #3 →

Vote on original motion Notice of Motion to be received Motion to Reconsider to be voted on Matter for Reconsideration to be voted on

No matter may be reconsidered more than once in a twelve-month period. A notice of motion for reconsideration will not stop or delay action on the decided matter unless Council agrees otherwise. In this case, Council must approve the injunction by a two-thirds majority vote of the members present. If Council approves a motion to reconsider, the reconsideration will become the next order of business, unless the motion calls for a future definite date. Debate on the matter shall proceed as though it had not been previously voted upon. The debate must be confined to reasons for or against reconsideration only. (h) ♦ ♦ ♦ ♦

ADJOURNMENT - A motion to adjourn a meeting will be in order except: When a member is in possession of the floor. When it has been decided that the vote now be taken. During the taking of a vote. If determined in the negative the vote shall not be taken again until some intermediate proceedings have been taken by Council

Page 43 of 64

PROCEDURAL RULES Motions

2.6 Page 3 of 3

Members may not leave their places on adjournment until the Presiding Officer vacates the role as Chair. Council will adjourn at 10:00 p.m. if in session at that hour, unless determined otherwise by a majority vote of the members present. (i) BYLAWS - The agenda may contain a summary of the contents of each bylaw. If a majority of Council requests, the Clerk will read the by-law in its entirety. All by-laws must be passed in meetings that are open to the public. A Confirmatory By-law, to confirm the proceedings of Council during the meeting, will be placed before Council each meeting. (j) SUSPENSION OF THE RULES – Any Member may request that the rules of procedure be temporarily suspended. An example of a motion to suspend the rules would be to extend the meeting past 10:00 p.m. (k) ULTRA VIRES – No motion shall be put on a matter which is Ultra Vires the jurisdiction of Council (l) CHANGES TO COUNCIL COMPOSITION - Where Council wishes to consider changes to the composition of council:

1. 5 votes shall be required to support the change,
2. At least one Councillor from each district shall support the change,
3. There shall be widespread consultation with voters before any proposal is adopted including at least one public meeting in advance of day of the meeting where the resolution is decided. Normal municipal procedures for public notice shall apply.

Page 44 of 64

PROCEDURAL RULES Committees

2.7 Page 1 of 1

2.7 COMMITTEES (a) SPECIAL PURPOSE COMMITTEES - Council may from time to time appoint, by resolution, special purpose or “Ad Hoc” committees with Terms of Reference as set out in the appointment resolution. (b) EXTERNAL COMMITTEES/BOARDS – Council may from time to time appoint, by resolution, individuals to external committees or boards. The term of office for community members shall be two terms, the length of which will be decided by Council. Terms are to be staggered such that there is always a productive mix of experienced and new volunteer members. (c) COMMITTEE CHAIR - Each Committee at its first meeting in the year will elect a Committee Chair and Committee Vice-Chair from its members. The Committee Chair may be removed only by a vote of a majority of the Committee. The Chair of the Committee of Adjustment and South Frontenac Recreation shall serve as Chair for a maximum of two consecutive years. The Committee will also at the first meeting arrange its own schedule of meetings. (d) QUORUM - A quorum shall be a majority of those appointed to a Committee by Council. A majority is more than half of the total number of those appointed to the Committee (Bourinet’s Rules of Order). (e) COMMENCEMENT OF MEETINGS - If a Committee Chair or Committee Vice-Chair is not present within fifteen minutes from the time of the opening of the Committee meeting, the members present will elect another member of the Committee to preside. That member will discharge the duties of the Presiding Officer for that meeting, or until the arrival of the Committee Chair or Vice-Chair. (f) RULES - The rules governing the procedure of Council will be observed in all Committees, except that the number of times speaking on a question will not be limited. (g) VOTING - The Mayor or his/her designate will be an ex-officio member of all Committees of Council. Further the Mayor or designate will have the same rights and privileges as any other Committee member and may constitute part of the quorum. Any member, including the Committee Chair, may propose or second a motion. When the Committee Chair proposes a motion, he or she must vacate the chair to the Acting Chair of the Committee during the debate on the motion and resume the chair following the vote. All members will vote on all motions except when disqualified by reasons of interest or otherwise. A tie vote at the Committee level shall be considered lost. (h) DUTIES - The Committee may report to Council any Committee member who refuses or neglects to attend a meeting. Council may then remove that member from the Committee and appoint another member in his/her place. Council may discharge from responsibility any Committee, which refuses or neglects to give due consideration to any matter before it. Council may then allot such responsibility to another Committee. All Committees are subject to the control and direction of Council. Each Committee must submit to Council reports including minutes and recommendations on all matters connected with their duties.

Page 45 of 64

Payment Listing For the period of November 2, 2016 to November 15, 2016

Accounts Payable Payment Listing: For the period of November 2, 2016 to November 15, 2016

771,097.65

Payroll Payment Listing: Pay Period #2

Pay date November 9, 2016

84,178.14

For the period of October 23, 2016 to November 5, 2016

Council Reimbursement

Pay date November 9, 2016

3,006.99

For the period of October 23, 2016 to November 5, 2016 $

858,282.78

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending November 15, 2016 in the amount of

$

858,282.78

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

Page 46 of 64

System:

11/10/2016

User ID:

srummell

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

1:50:56 PM

From: 11/2/2016

To: 11/15/2016

Page:

1

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000006413

Date

Inv #

11/15/2016

Vendor

Description

47474

COUNTY OF FRONTENAC GIS & IT - 3RD QTR

62407 62514 62443 62582

THE FRONTENAC NEWS AD - OCT 13 AD - OCT 27 AD - OCT 20 Nov 3 ad

2078

HUGHES CONSTRUCTION AND GRASS CUTTING OCT 2016

4057819

METROLAND MEDIA GROUP Ads Sept 26-Oct 30 2016

Total EFT000000006413 EFT000000006424 11/15/2016

Total EFT000000006424 EFT000000006430 11/15/2016 Total EFT000000006430 EFT000000006443 11/15/2016 Total EFT000000006443

Total Gen

Amount $22,567.48 $22,567.48 $303.36 $396.19 $316.58 $422.31 $1,438.44 $9,294.07 $9,294.07 $1,633.45 $1,633.45

$34,933.44

1000 Cheque 068001 Total 068001 068021 Total 068021 EFT000000006415

Date

Inv #

11/15/2016

Vendor

070862

ATKINSON HOME BUILDING CENTRE water softener

913975

TOM’S LAWN CARE Oct 2016 lawn care

11/15/2016

11/15/2016

Amount $26.53 $26.53 $254.40 $254.40

CULLIGAN 0942033

Total EFT000000006415 EFT000000006429 11/15/2016

WATER

143189

HAVEN HOME ENTERPRISE INC HVAC MAINTENANCE

2078

HUGHES CONSTRUCTION AND GRASS CUTTING OCT 2016

Total EFT000000006429 EFT000000006430 11/15/2016 Total EFT000000006430 EFT000000006450 11/15/2016

$49.67 $49.67 $267.12 $267.12 $182.32 $182.32

PINCHIN LTD. 352383

Total EFT000000006450 EFT000000006454 11/15/2016

Description

ASBESTOS SAMPLE COLLECTION

R&D NELSON GENERAL MAINTENANCE 16/10-MED MAINT. Sept & Oct general maintenance 16/10-OFFICE OFFICE CLEANING 16/10-OFFICE OFFICE CLEANING SUPPLIES

Total EFT000000006454

Total

$177.16 $177.16 $611.44 $1,550.82 $292.17 $2,454.43

$3,411.63

1100 Counc Cheque EFT000000006461

Date

Inv #

11/15/2016 7547 7342

Vendor

Description

TROUSDALE’S FOODLAND UNITED WAY BREAKFAST UNITED WAY BREAKFAST

Total EFT000000006461

Total Counc

Amount $36.81 $113.03 $149.84

$149.84

1250 Clk Cheque EFT000000006413

Date

Inv #

11/15/2016 47464

Vendor

Description

COUNTY OF FRONTENAC EAP - OCTOBER 2016

Amount $262.03

Page 47 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000006413 EFT000000006416 11/15/2016

Page:

2 $262.03

141392 141318 140668

CUNNINGHAM SWAN CARTY Attend closed sessions EMPLOYMENT MATTERS LEGAL FEES 6503 RD 38

7837

MALROZ ENGINEERING INC. ENGINEERING FEES

Total EFT000000006416 EFT000000006440 11/15/2016 Total EFT000000006440 EFT000000006453 11/15/2016

$618.19 $172.99 $907.11 $1,698.29 $7,513.28 $7,513.28

PUROLATOR INC. 432791567

Total EFT000000006453 EFT000000006461 11/15/2016

SHIPPING CHARGES

9437 6647 9317

TROUSDALE’S FOODLAND COFFEE AND CREAM Coffee/Cream cream

41818

VERSUS BUSINESS FORMS & LABELS WINDOW ENVELOPES

Total EFT000000006461 EFT000000006465 11/15/2016 Total EFT000000006465

Total Clk

$39.51 $39.51 $21.73 $24.37 $8.07 $54.17 $505.03 $505.03

$10,072.31

1275 Fin Cheque 068015 Total 068015 EFT000000006405

Date

Inv #

11/15/2016

Vendor

Description

1-620178

MTE PARALEGAL PROFESSIONAL CORPORATION ASSESSMENT AUDIT SUPPORT

20537

BAYRIDGE PRINTER PROS TONER

141357

CUNNINGHAM SWAN CARTY REMOVE CMHC LIEN

11/15/2016

Total EFT000000006405 EFT000000006416 11/15/2016 Total EFT000000006416 EFT000000006453 11/15/2016

Amount $46.81 $46.81 $356.16 $356.16 $261.73 $261.73

PUROLATOR INC. 432791567

SHIPPING CHARGES

Total EFT000000006453

$28.51 $28.51

Total Fin

$693.21

Total GG

$49,260.43

20 PP&P 2100 Fire Cheque 068004 Total 068004 068016 Total 068016 EFT000000006399

Date

Inv #

11/15/2016

Vendor

1-237293

BELL MOBILITY (RADIO DIVISION) 16/11 - SITE RENTAL

416000410

PHYSIO-CONTROL CANADA SALES LTD SERVICE MAINTENANCE

10489540 10427516 10656361

ABELL PEST CONTROL INC. 16/10 PEST CONTROL 16/10 PEST CONTROL PEST CONTROL 16/10

9218674449

ACKLANDS - GRAINGER INC. CAUTION SIGN

11/15/2016

11/15/2016

Total EFT000000006399 EFT000000006400 11/15/2016 Total EFT000000006400 EFT000000006409 11/15/2016

Amount $295.38 $295.38 $4,039.87 $4,039.87 $44.51 $36.08 $42.53 $123.12 $146.45 $146.45

CANADIAN TIRE 120843

Total EFT000000006409 EFT000000006422 11/15/2016

FIRE SUPPLIES

$155.64 $155.64

FIX HOT WATER TANK

$962.88 $962.88

EVERTEMP INC 29557

Total EFT000000006422 EFT000000006435 11/15/2016 16/10/18-03 Total EFT000000006435

Description

LEONARD, ELIZABETH FIREHALL CLEANING

$60.00 $60.00

Page 48 of 64

System:

11/10/2016

User ID:

srummell

EFT000000006436

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

11/15/2016 1235630-00

LEVITT-SAFETY LIMITED SERVICE FIRE EXTINGUISHERS

55173187 55184537 55232923

LINDE CANADA LIMITED 15687 OXYGEN OXYGEN OXYGEN

600734 600951

ROSEN ENERGY GROUP 370.1 L GAS @ $.9440 311.4 L CLR @ $0.7980

10815

R. THURSTON TECHNOLOGIES BI-ANNUAL INSPECTIONS

62055 62225 62208 62239 62237

TROUSDALE’S HOME HARDWARE SUPPLIES LAUNDRY DTRGNT JERRY CAN SUPPLIES BULBS

TCL-155782 TCL-158467 TCL-159560 TCL-159881 TCL-160205

TURRIS COMMUNICATIONS LTD RADIO REPAIR RADIO REPAIR BATTERY & CHARGER TONE REPAIR TO RADIO CLEAN METAL SHAVINGS OUT

227824

WESTPORT HOME HARDWARE wiper blades

Total EFT000000006436 EFT000000006438 11/15/2016

Total EFT000000006438 EFT000000006455 11/15/2016

Total EFT000000006455 EFT000000006456 11/15/2016 Total EFT000000006456 EFT000000006462 11/15/2016

Total EFT000000006462 EFT000000006463 11/15/2016

Total EFT000000006463 EFT000000006466 11/15/2016 Total EFT000000006466

Total Fire

Page:

3

$419.52 $419.52 $362.05 $330.00 $221.30 $913.35 $355.52 $252.87 $608.39 $345.98 $345.98 $33.94 $18.82 $12.71 $55.91 $72.18 $193.56 $129.11 $129.11 $103.40 $230.87 $50.88 $643.37 $26.44 $26.44

$8,933.95

2625 Lvstck Cheque 068026

Date 11/15/2016

Inv #

Vendor

WATSON, JOHN 16/10/04-LIVESTOCK

Description

Amount

Total 068026

$837.00 $837.00

Total Lvstck

$837.00

Total PP&P

$9,770.95

16/10/04 LIVESTOCK CLAIM

30 Trans 3000 PW OH Cheque EFT000000006403

Date

Inv #

11/15/2016

Vendor

Description

C14258-1116

ALLIANCE WIRELESS ANSWERING SERVICE

K226524 K223011

GRAND & TOY LIMITED office supplies WIRELESS REMOTE

Total EFT000000006403 EFT000000006426 11/15/2016

Total EFT000000006426

Total PW OH

Amount $180.60 $180.60 $505.57 $38.36 $543.93

$724.53

3005 RdAdmOH Cheque 068004

Date

Inv #

11/15/2016 1-237293

Total 068004 EFT000000006410

11/15/2016

Vendor

Description

BELL MOBILITY (RADIO DIVISION) 16/11 - SITE RENTAL

Amount $295.38 $295.38

CDW CANADA INC 8835912

Total EFT000000006410 EFT000000006426 11/15/2016 K041417 K041574

COMPUTER GRAND & TOY LIMITED OFFICE SUPPLIES STORAGE BOXES

$984.92 $984.92 $79.47 Page 49$43.65 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT K243847

Total EFT000000006426 EFT000000006452 11/15/2016 780

OFFICE SUPPLIES PRO-TECH TRAINING WINTER ROAD MAINT. COURSE

Total EFT000000006452

Total RdAdmOH

Page:

4 $89.71 $212.83 $305.28 $305.28

$1,798.41

3010 Cap/Equip/Ptrl Cheque 068000

Date

Inv #

11/15/2016

Vendor

Total 068001 068007 Total 068007 068010 Total 068010 068011 Total 068011 068019

11/15/2016

padlocks * 12

069948 069966 069924 071417 071044 070523 063032

ATKINSON HOME BUILDING CENTRE SUPPLIES SCREWS ANTIFREEZE paint and painting supplies UTILITY KNIFE CHAIN part

2015 HB

COUNTY OF LENNOX & ADDINGTON 2015 holdbacks

451890

KINGSTON DODGE CHRYSLER LTD WHEEL PART

24685

MCCULLOUGH METALS LTD. METEL PIECE

11/15/2016

11/15/2016

11/15/2016

11/15/2016

11/15/2016

Total 068022 068023

Total 068023 EFT000000006396

11/15/2016

FLAGGING BRADSHAW ROAD TOROMONT INDUSTRIES LTD. LEVER KIT

6083-405554 6083-406696 6083-406696 6083-408933 6083-408941 6083-409708 6083-409668 6083-409805 6083-409805 6083-409950

TOWN AND COUNTRY AUTO SUPPLY PARTS ROCKER SWITCH ROCKER SWITCH OIL FILTER PARTS ABSORBENT BELT PARTS BEAM BLADE BEAM BLADE WINTER WIPER BLADE

CRAINS’ CONSTRUCTION LTD. 14801HOLDBACK HOLDBACK PC#1 14954-HOLDBACK 10% holdback on 14954 15108-HOLDBACK HOLD BACK ON BELLROCK VILLAGE 15449-HB bellrock village #4 -HB

Total EFT000000006396 EFT000000006399 11/15/2016 10394781

ABELL PEST CONTROL INC. BAIT STATIONS

38252182 38252221

AECOM CANADA LTD ENGINEERING FEES ENGINEERING FEES

65761990

AIR LIQUIDE CANADA INC. blueshield cutting tip

Total EFT000000006399 EFT000000006401 11/15/2016

Total EFT000000006401 EFT000000006402 11/15/2016 Total EFT000000006402 EFT000000006407 11/15/2016

DIAGNOSTIC EQUIPMENT

PS040644846 11/15/2016

11/3/2016

$37.63 $7.11 $20.31 $127.82 $9.15 $12.17 $5.11 $219.30 $41,271.22 $41,271.22 $174.16 $174.16 $26.46 $26.46 $1,526.40 $1,526.40

SNIDER, PERCY 16/11/04-36

Total 068020 068022

$280.25 $280.25

SNAP-ON 10191643695

Total 068019 068020

Amount

A-1 LOCKSMITHS 158360

Total 068000 068001

Description

$845.88 $845.88 $410.76 $410.76 $10.48 $5.09 $5.09 $11.88 $135.76 $121.99 $210.34 $34.01 $34.02 $19.96 $588.62 $16,206.13 $28,573.95 $55,540.59 $29,938.59 $130,259.26 $63.84 $63.84 $2,237.11 $686.88 $2,923.99 $39.99 $39.99

BLACK DOG TIRE & LUBRICANTS

Page 50 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 79128984 79129007 79128638

Total EFT000000006407 EFT000000006411 11/15/2016

tires and change over TIRE CHANGE OVER FLAT REPAIR

5 $4,242.15 $83.34 $48.79 $4,374.28

CINTAS 884764991 884768178 884768178 884768178 884769843 884769843 884769843 884766594 884769842

Total EFT000000006411 EFT000000006412 11/15/2016

HAND SOAP CLEANING SUPPLIES UNIFORMS UNIFORMS CLEANING SUPPLIES UNIFORMS UNIFORMS GREY MAT HAND CLEANER & TOWELS

3013747

COLLINS SAFETY INC. BANDAGES

15646

CRAINS’ CONSTRUCTION LTD. SALMON LAKE RD CULVERT

7491

D.MARTIN WELDING & FABRICATING build battery box

Total EFT000000006412 EFT000000006414 11/15/2016 Total EFT000000006414 EFT000000006418 11/15/2016 Total EFT000000006418 EFT000000006419 11/15/2016

$35.62 $114.99 $19.18 $9.51 $171.03 $19.18 $9.50 $35.62 $35.62 $450.25 $14.23 $14.23 $313,811.55 $313,811.55 $409.94 $409.94

DRAPER DOORS 10017

Total EFT000000006419 EFT000000006423 11/15/2016

DOOR REPAIRS

$468.60 $468.60

CLEANING ROADS OFFICE

$375.00 $375.00

FISH, DOROTHY 5933

Total EFT000000006423 EFT000000006425 11/15/2016 39528 39447 39448 39513

GIN-COR INDUSTRIES INC CYLINDER HYD LIFT HYD QUICK DISCONNECT CAB CONTROL LIFT TO LOCK HYD CYLINDER

IV45014 IV44039

HARTINGTON EQUIPMENT LIMITED PARTS PARTS

25029

IMPACT BATTERY & POWERSPORT BATTERY

KP43190

KENWORTH ONTARIO - KINGSTON PARTS

146-138026

KROWN RUST CONTROL RUST CONTROL SPRAY

16/10/28-04

LEONARD, ELIZABETH CLEANING

DAR30010523 DAR 21046669

LIEBHERR CANADA LTD FIX HEATING & AC PARTS

55186674 55175129 55145858

LINDE CANADA LIMITED 15687 OXYGEN OXYGEN OXYGEN

32995

MCINTOSH PERRY CONSULTING ENGINEERING FEES

DA0005664573 DA0005667252

MICHELIN NORTH AMERICA CANADA INC 17 TIRES 4 TIRES

Total EFT000000006425 EFT000000006428 11/15/2016

Total EFT000000006428 EFT000000006431 11/15/2016 Total EFT000000006431 EFT000000006433 11/15/2016 Total EFT000000006433 EFT000000006434 11/15/2016 Total EFT000000006434 EFT000000006435 11/15/2016 Total EFT000000006435 EFT000000006437 11/15/2016

Total EFT000000006437 EFT000000006438 11/15/2016

Total EFT000000006438 EFT000000006441 11/15/2016 Total EFT000000006441 EFT000000006444 11/15/2016

Total EFT000000006444 EFT000000006445 11/15/2016

Page:

$3,639.22 $67.37 $376.63 $377.84 $4,461.06 $45.56 $574.57 $620.13 $135.19 $135.19 $21.80 $21.80 $340.84 $340.84 $300.00 $300.00 $806.53 $434.16 $1,240.69 $237.71 $23.00 $56.68 $317.39 $14,493.17 $14,493.17 $9,705.08 $966.92 $10,672.00

MILLER PAVING LIMITED

Page 51 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT HBM-102-17-1716

Total EFT000000006445 EFT000000006448 11/15/2016 B00062 Total EFT000000006448 EFT000000006449 11/15/2016

PAT ROGERS TOWING SERVICE SERVICE CALL

6 $16,277.83 $16,277.83 $178.08 $178.08

PETRIE FORD 221419 221424 221424 221424 221637 221248 220574 220541 220910 221009 221002 220957 220957 221453 221588 220971 220893 221187

Total EFT000000006449 EFT000000006450 11/15/2016

PARTS PARTS PARTS PARTS FUEL FILTER FRONT FENDER BRACE AIR BRAKE PANEL BRACE FRONT FENDER AIR BRAKE PANEL RESERVOIR ASY PART WIPER BLADES / FILTER WIPER BLADES PART AIR DRYER TAIL LIGHTS VENTED CAP HOOD LATCH

$68.80 $96.47 $37.73 $92.83 $30.36 $181.16 $70.18 $181.16 $180.35 $520.57 $176.86 $65.21 $27.47 $9.10 $670.95 $75.49 $6.55 $40.21 $2,531.45

SUBSTANCES ASSESSMENT

$2,935.92 $2,935.92

PINCHIN LTD. 352376

Total EFT000000006450 EFT000000006453 11/15/2016

PUROLATOR INC. 432563727

Total EFT000000006453 EFT000000006454 11/15/2016

MICRO SURFACING

Page:

Shipping charges for parts

R&D NELSON GENERAL MAINTENANCE 16/09-CLEANING Sept & Oct 2016 cleaning 16/09-CLEANING Sept & Oct 2016 cleaning 16/09-CLEANING Sept &Oct 2016 cleaning supply 16/09-CLEANING Sept &Oct 2016 cleaning supply

Total EFT000000006454 EFT000000006458 11/15/2016 K557420

SWISH MAINTENANCE LIMITED GARB BAGS

01859 01860

SYDENHAM LANDSCAPE PRODUCTS TANDEM RENTAL TANDEM RENTAL

430841 430845 430854 430665 328609T 328748T

TALLMAN TRUCK CENTRE LIMITED E TESTING E TESTING E TESTING SAFETY INSPECTION AND REPAIRS FILTERS FILTERS

62417 64683 64565 400826 64838 64844 205317

TROUSDALE’S HOME HARDWARE SHELF BRACKET BATTERY FOR LAZER LEVEL shop parts PLASTIC SHEET FOR BELLY DUMP Jerry can UTILITY PAIL CORD

173-131432 173-131510 173-132430 173-132398 173-132688 173-132752

UNIVERSAL SUPPLY GROUP PARTS BEACON LIGHT BRAKE PARTS BRAKE PARTS PART BRAKE PARTS

124366

WHITE’S WEARPARTS LTD PLOW PARTS

Total EFT000000006458 EFT000000006459 11/15/2016

Total EFT000000006459 EFT000000006460 11/15/2016

Total EFT000000006460 EFT000000006462 11/15/2016

Total EFT000000006462 EFT000000006464 11/15/2016

Total EFT000000006464 EFT000000006468 11/15/2016

$37.27 $37.27 $177.06 $177.06 $26.77 $26.77 $407.66 $153.96 $153.96 $519.99 $631.42 $1,151.41 $142.46 $142.46 $127.20 $4,003.88 $449.93 $198.35 $5,064.28 $16.87 $14.23 $69.86 $202.50 $16.15 $8.12 $30.52 $358.25 $10.20 $185.19 $34.17 $26.95 $24.22 $77.01 $357.74

Page$6,142.31 52 of 64

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srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

7

Total EFT000000006468

$6,142.31

Total Cap/Equip/Ptrl

$566,732.41

3215 Drainage Cheque 068020

Date

Inv #

11/15/2016

Vendor

Amount

SNIDER, PERCY 16/10/20-32 16/10/26-33 16/10/27-27 16/10/11-18 16/10/06-13

Total 068020 EFT000000006398

Description

11/15/2016

FLAGGING LEE ROAD FLAGGING LEE ROAD FLAGGING LEE ROAD FLAGGING SHALES ROAD FLAGGING SHALES ROAD

23329 23329 23503 23391 23391 23222 23442

1622411 ONTARIO LTD. FLAGGING FLAGGING FLAGGING FLAGGING FLAGGING FLAGGING FLAGGING

6205

G WILLIAMS PAVING LTD ROAD REPAIRS

16/10/27

MCNICHOLS CONSTRUCTION LTD FLOAT & EXCAVATOR RENTAL

1899 1900 1898 1897 1896 1895 1893 1892

SYDENHAM LANDSCAPE PRODUCTS TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL TANDEM RENTAL

Total EFT000000006398 EFT000000006427 11/15/2016 Total EFT000000006427 EFT000000006442 11/15/2016 Total EFT000000006442 EFT000000006459 11/15/2016

Total EFT000000006459

Total Drainage

$865.98 $845.88 $216.49 $156.20 $714.35 $2,798.90 $1,160.06 $1,047.87 $1,279.12 $918.89 $879.21 $1,079.67 $779.99 $7,144.81 $9,702.82 $9,702.82 $10,583.04 $10,583.04 $148.57 $148.57 $631.42 $631.42 $631.42 $631.42 $631.42 $631.42 $4,085.66

$34,315.23

3320 should maint Cheque EFT000000006398

Date

Inv #

11/15/2016

Vendor

Description

1622411 ONTARIO LTD. FLAGGING

Amount

Total EFT000000006398

$459.45 $459.45

Total should maint

$459.45

23442

3405 Washout Cheque EFT000000006398

Date

Inv #

11/15/2016 23564

Vendor

Description

1622411 ONTARIO LTD. FLAGGING

Total EFT000000006398

Total Washout

Amount $320.54 $320.54

$320.54

3502 Winter Prop Damage Cheque EFT000000006462

Date

Inv #

11/15/2016 64560

Vendor

Description

TROUSDALE’S HOME HARDWARE LUMBER

Total EFT000000006462

Total Winter Prop Damage

Amount $10.78 $10.78

$10.78

3601 Barricds & Sfty Matls Cheque EFT000000006462

Date

Inv #

11/15/2016 64754

Vendor

Description

TROUSDALE’S HOME HARDWARE Bandages

Amount $3.03

Page 53 of 64

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11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

8

Total EFT000000006462

$3.03

Total Barricds & Sfty Matls

$3.03

3605 Pvmt Mrkng Cheque EFT000000006397

Date

Inv #

11/3/2016

Vendor

Description

RAN N MAINTENANCE PAVEMENT MARKING

Amount

Total EFT000000006397

$19,056.34 $19,056.34

Total Pvmt Mrkng

$19,056.34

000595

3620 Reg signs Cheque 068001

Total 068001 EFT000000006408

Date

Inv #

11/15/2016

Vendor

Description

070775 063013

ATKINSON HOME BUILDING CENTRE LUMBER LUMBER

353158

BMR MANUFACTURING INC. ROAD SIGNS

64448 64561 62782

TROUSDALE’S HOME HARDWARE lumber padlock supplies

11/15/2016

Total EFT000000006408 EFT000000006462 11/15/2016

Total EFT000000006462

Total Reg signs

Amount $41.63 $220.97 $262.60 $1,110.66 $1,110.66 $118.77 $20.32 $23.59 $162.68

$1,535.94

3625 RR cross mnt Cheque EFT000000006401

Date

Inv #

11/15/2016

Vendor

Description

AECOM CANADA LTD ENGINEERING FEES

Amount

Total EFT000000006401

$3,180.00 $3,180.00

Total RR cross mnt

$3,180.00

38252357

3630 Gd ps/rl mnt Cheque EFT000000006398

Date

Inv #

11/15/2016

Vendor

Description

1622411 ONTARIO LTD. FLAGGING FLAGGING

Amount

Total EFT000000006398

$459.45 $419.76 $879.21

Total Gd ps/rl mnt

$879.21

23564 23442

3640 Warning Sgns Cheque EFT000000006462

Date

Inv #

11/15/2016

Vendor

Description

TROUSDALE’S HOME HARDWARE cement mixer

Amount

Total EFT000000006462

$213.70 $213.70

Total Warning Sgns

$213.70

64562

Total Trans

$629,229.57

40 Env 4110 Water Treat Cheque 068003

Date

Inv #

11/15/2016 6027631-16/10

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE Telephone 16/10

Total 068003

Total Water Treat

Amount $74.28 $74.28

$74.28

5005 SW & Fac OH Cheque EFT000000006458

Date 11/15/2016

Inv #

Vendor

Description

SWISH MAINTENANCE LIMITED

Amount

Page 54 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

9

Total EFT000000006458

$27.32 $27.32

Total SW & Fac OH

$27.32

K557420

GARB BAGS AND GLOVES

5110 Gab disp Cheque 068005

Date

Inv #

11/15/2016

Vendor

11/15/2016

AUTUMN SAMPLING AUTUMN SAMPLING AUTUMN SAMPLING AUTUMN SAMPLING AUTUMN SAMPLING AUTUMN SAMPLING SURFACE WATER SAMPLING AUTUMN SAMPLING

11/15/2016

NCR BOOKLETS

11/15/2016 7258 7258 7258 7258

Total EFT000000006432 EFT000000006442 11/15/2016 Total EFT000000006442 EFT000000006451 11/15/2016

$406.70 $406.70

SNIDER, PERCY 16/10/04-15 16/10/03-12 16/10/26-31 16/11/03-34 16/10/31-35 16/10/19-24 16/10/18-30 16/10/13-22 16/10/14-17 16/10/07-21

Total 068020 EFT000000006432

$1,806.24 $1,134.62 $1,969.06 $2,671.20 $2,035.20 $5,484.86 $743.10 $3,118.94 $18,963.22

DIGIGRAPHICS G000906

Total 068008 068020

Amount

CAMBIUM INC. 2016-19389 2016-19388 2016-19384 2016-19383 2016-19382 2016-19381 2016-19379 2016-19380

Total 068005 068008

Description

PORTLAND DUMP PORTLAND DUMP/DOZER PORTLAND DUMP/DOZER PORTLAND DUMP/DOZER PORTLAND DUMP / WASTE PORTLAND DUMP / DOZER PORTLAND DUMP WASTE PORTLAND REC / RECREATION PORTLAND DUMP / DOZER PORTLAND DUMP WASTE JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL

MCNICHOLS CONSTRUCTION LTD 16/10-BRADSHAW 16/10-BRADSHAW DUMP PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000022416 80.56 MT WASTE

Total EFT000000006451 EFT000000006467 11/15/2016 511074

WHALEY, GEORGE loughborough landfill 16/10

Total EFT000000006467

Total Gab disp

$356.16 $651.26 $854.78 $732.67 $712.32 $2,360.83 $534.24 $178.08 $976.90 $178.08 $7,535.32 $117.02 $117.02 $117.02 $117.02 $468.08 $2,910.34 $2,910.34 $7,622.96 $7,622.96 $4,393.28 $4,393.28

$42,299.90

5200 Recyc Cheque 068009

Date

Inv #

11/15/2016 2016-7

Vendor

Description

KINGSTON AREA RECYCLING CENTRE CONTAMINATION CHARGEBACK

Amount

Total 068009

$93.72 $93.72

Total Recyc

$93.72

5210 Rec Disp/Prc Cheque 068020

Date

Inv #

11/15/2016

Total 068020

Description

Amount

SNIDER, PERCY 16/09/27-14 16/10/19-25 16/10/20-26 16/10/20-28 16/10/19-29

Total Rec Disp/Prc

Vendor

BEDFORD RECYCLE BRADSHAW RECYCLE SALEM RECYCLE PORTLAND RECYCLE GREENBAY RECYCLE

$330.72 $330.72 $330.72 $178.08 $1,399.20 $2,569.44

$2,569.44

Page 55 of 64

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Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

10

5305 HHW Cheque EFT000000006462

Date

Inv #

11/15/2016 64826

Vendor

Description

TROUSDALE’S HOME HARDWARE LIGHTING & KEYS

Total EFT000000006462

Total HHW

Amount $45.00 $45.00

$45.00

Total Env

$45,109.66

70 Cem 7000 Health Cheque 068018 Total 068018 EFT000000006398

Date

Inv #

11/15/2016

Vendor

Description

3722

SHAW’S LANDSCAPING GRASS CUTTING

23504

1622411 ONTARIO LTD. LAWN MAINT. 2016 SEASON

1353 1353 1353 1353

D G YOUNGE CONCRETE BURIAL VAULTS CEMETERY SERVICES 16/10 CEMETERY SERVICES 16/10 CEMETERY SERVICES 16/10 CEMETERY SERVICES 16/10

11/15/2016

Total EFT000000006398 EFT000000006417 11/15/2016

Total EFT000000006417

Amount $339.19 $339.19 $1,679.04 $1,679.04 $407.04 $76.32 $712.32 $122.11 $1,317.79

Total Health

$3,336.02

Total Cem

$3,336.02

80 Rec 8000 Rec Cheque 068001

Date

Inv #

11/15/2016 052125 072468

Total 068001 068002 Total 068002 068013 Total 068013 068014 Total 068014 068017 Total 068017 068018

Total 068018 068024 Total 068024 068027

11/15/2016

11/15/2016

11/15/2016

11/15/2016

ATKINSON HOME BUILDING CENTRE REDUCER LUMBER

Amount $10.67 $7.93 $18.60

16/10/24 - PORT REC

$27.28 $27.28

MOREY, PAM 16/10/24 - PORT REC

16/10/24 - PORT REC SECRETARY

$65.00 $65.00

MOREY, DOUG 16/10/24 - PORT REC

16/10/24 - PORT REC

$30.30 $30.30

PRESTON, CHERYL 16/10/24 - PORT REC 16/10/24 - PORT REC

11/15/2016 3746 3744 3743 3741 3724 3667 3668 3669 3670

SHAW’S LANDSCAPING Grass cutting contract Grass cutting contract Grass cutting contract Grass cutting contract Grass cutting contract AIRRATE AND FERTILIZER AIRRATE AND FERTILIZER AIRRATE AND FERTILIZER AIRRATE AND FERTILIZER

134288524-013

UNITED RENTALS OF CANADA INC FENCING RENTAL

11/15/2016

11/15/2016

11/15/2016

Description

BATES, LINDA 16/10/24 - PORT REC

$30.30 $30.30 $93.28 $508.80 $169.60 $169.60 $169.60 $913.80 $1,015.56 $1,674.97 $1,674.97 $6,390.18 $244.22 $244.22

ZOMER CORP. 540

Total 068027 EFT000000006398

Vendor

HYDROSEED THE POINT 1622411 ONTARIO LTD.

$831.66 $831.66

Page 56 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 23479 23478 23480

Total EFT000000006398 EFT000000006404 11/15/2016 24200253 Total EFT000000006404 EFT000000006406 11/15/2016

HOLDING TANK PUMPED HOLDING TANK PUMPED HOLDING TANK PUMPED BATTLEFIELD EQUIPMENT RENTALS ASPH ROLLER RENTAL

BELL, DAN 16/10/24 - PORT REC

Total EFT000000006406 EFT000000006420 11/15/2016 14102016-2 Total EFT000000006420 EFT000000006422 11/15/2016

ENVIRONMENTALL CONTRACTING SERV REMOVE AND DISPOSE 2 ACM TILES

11 $244.22 $244.22 $269.66 $758.10 $292.78 $292.78 $30.30 $30.30 $254.40 $254.40

EVERTEMP INC 29558

Total EFT000000006422 EFT000000006430 11/15/2016

FILTER AND SERVICE HVAC UNIT

2078

HUGHES CONSTRUCTION AND GRASS CUTTING OCT 2016

6425

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET RENTAL

Total EFT000000006430 EFT000000006432 11/15/2016 Total EFT000000006432 EFT000000006439 11/15/2016

$176.23 $176.23 $182.32 $182.32 $101.76 $101.76

LONDRY ALARMS 186473 186473

Total EFT000000006439 EFT000000006454 11/15/2016

16/10/24 - PORT REC

Page:

16/11 - ALARM MONITORING 16/11 - ALARM MONITORING

R&D NELSON GENERAL MAINTENANCE 16/10-LIBRARY sept & oct cleaning 16/10-LIBRARY sept & oct cleaning supplies 16/09-CLEANING Sept & Oct 2016 cleaning 16/09-CLEANING Sept &Oct 2016 cleaning supply

Total EFT000000006454 EFT000000006457 11/15/2016 13246146

SUPERIOR PROPANE INC. TANK RENTAL

K557420

SWISH MAINTENANCE LIMITED GARB BAGS

01919 2037 2514

SYDENHAM LANDSCAPE PRODUCTS BAG OF STONEDUST TOPSOIL TOPSOIL

203694 203694 61872 61367 61186 205317

TROUSDALE’S HOME HARDWARE line marking powder line marking powder garbage bags LINE MARKING POWDER LINE MARKING POWDER LIGHTING

Total EFT000000006457 EFT000000006458 11/15/2016 Total EFT000000006458 EFT000000006459 11/15/2016

Total EFT000000006459 EFT000000006462 11/15/2016

Total EFT000000006462

Total Rec

$26.46 $26.46 $52.92 $1,343.23 $233.69 $177.06 $26.77 $1,780.75 $148.54 $148.54 $96.35 $96.35 $4.50 $879.21 $219.80 $1,103.51 $69.15 $69.16 $29.50 $103.73 $121.02 $20.34 $412.90

$13,028.40

8025 Day Cmps Cheque EFT000000006461

Date

Inv #

11/15/2016 3444 7722

Vendor

Description

TROUSDALE’S FOODLAND DAY CAMP SUPPLIES ICE

Total EFT000000006461

Total Day Cmps

Amount $7.49 $13.96 $21.45

$21.45

8030 Cda Day Cheque EFT000000006421

Date

Inv #

11/15/2016

Description

Amount

ESKEROD SIGNS 27186

Total EFT000000006421

Vendor

NEW BANNER - CANADA DAY

$311.39 $311.39

Page 57 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Cda Day

Page:

12 $311.39

8205 Pumpkinfest Cheque EFT000000006432

Date

Inv #

11/15/2016

Vendor

Description

7690

JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET AND WASHSTAND

2016-PUMPKIN

PANTREY, AMANDA PUMPKINFEST EXPENSES

Total EFT000000006432 EFT000000006447 11/15/2016

Amount $305.28 $305.28

Total EFT000000006447

$66.08 $66.08

Total Pumpkinfest

$371.36

8210 VCA Cheque 068002 Total 068002 068006 Total 068006 068025

Date

Inv #

11/15/2016

Vendor

Description

Amount

BATES, LINDA 2016076

cash advance christmas village

2016077

CASEMENT, JOYCE cash advance- christmas dinner

651

VERONA COMPUTER STORE CONTROL COMPUTER FOR SIGN

11/15/2016

11/15/2016

$1,400.00 $1,400.00 $500.00 $500.00

Total 068025

$356.16 $356.16

Total VCA

$2,256.16

Total Rec

$15,988.76

90 Plan 9000 Plan Cheque 068028 Total 068028 EFT000000006416

Date 11/15/2016

Inv #

Vendor

Description

AMACHER, DENNIS Z-16/13 REFUND Z-16/13 REFUND

11/15/2016 141356 140144 140338 140059 141362 141359 141161

CUNNINGHAM SWAN CARTY 1278804 ONT INC OMB APPEAL PLANNING GENERAL ADVICE STRICKLAND - ZONING COMPLIANCE 1278804 ONT INC OMB APPEAL 360778 ONT LTD -BAN EVENTS PLANNING OPINION ROAD CLOSING RC-15-01

K328089

GRAND & TOY LIMITED IPAD HOLDERS * 5

Total EFT000000006416 EFT000000006426 11/15/2016 Total EFT000000006426 EFT000000006453 11/15/2016

Amount -$1,500.00 -$1,500.00 $1,281.16 $152.64 $2,676.83 $1,278.02 $334.28 $738.78 $1,337.45 $7,799.16 $247.28 $247.28

PUROLATOR INC. 432517821

SHIPPING CHARGES

Total EFT000000006453

Total Plan

$35.45 $35.45

$6,581.89

9400 Tl Drain Cheque 068012

Date 11/15/2016

Inv #

Vendor

Description

MINISTER OF FINANCE-TILE DRAINAGE NOV2016 192 12-06 TILE DEBENTURE 12-06

Total 068012

Total Tl Drain

Amount $116.90 $116.90

$116.90

Total Plan

$6,698.79

99 9999 Cheque EFT000000006455

Date 11/15/2016

Inv #

Vendor

Description

ROSEN ENERGY GROUP

Amount

Page 58 of 64

System:

11/10/2016

User ID:

srummell

1:50:56 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 600774 600776 600775 600780 600781 600782 601085 601086 600948 600949 600945 600943 600942 600944

Total EFT000000006455

F 1150.6 L GAS @ $0.8620 F 2189.2 L MKD @ $0.6490 F 2075.4 L CLR @ $0.7820 B 382.6 L GAS @ $0.8620 B 900.7 L CLR @ $0.7820 B 268.8 L MKD @ $0.6490 P 787.7 L MKD @ $0.6750 P 1024.3 L CLR @ $0.8080 F 2300.4 L GAS @ $0.8560 F 712 L CLR @ $0.8080 SUN 1569.4 L CLR @ $0.8080 B 781.1 L CLR @ $0.8080 B 200.8 L GAS @$0.8560 B 554.2 L MKD @ $0.6750

Page:

13 $915.61 $1,445.79 $1,651.51 $335.60 $716.75 $177.52 $541.06 $842.20 $2,003.80 $585.42 $1,290.40 $642.24 $174.90 $380.67 $11,703.47

Total

$11,703.47

Total

$11,703.47

Total

$771,097.65

Page 59 of 64

‘IQUO^TOWNSHIP OF SOUTH FRONTENAC September 2016 Welcome to the Beautiful Town of The Blue Mountains,

On behalf of Town of The Blue Mountains, lam pleased to extend an invitation to join us at the 64

AnnualOntarioSmallUrbanMunicipalitiesConference,takingplace May3rdto 5 , 2017at Blue Mountain Resort in Town of The Blue Mountains.

The conference theme this year is “Rural Meets Urban”, recognizing the challenge many of us face as our areas become increasingly urbanized through growth and the migration of people from larger cities

to our municipalities. Whether it is coping with increasing development pressures, managing the expectations ofour more urban residents or handlingthe challenge of new homes being built near working farms, we all face this pressure in some form. While those of us in the middle of this type of “urbanization” have one set of issues, many other

communities are looking to attract new residents and businessfrom the urban core. Forthem, the challenge is attracting urban attention and selling the many benefits of living in a more rural setting. Whatever category you are in, this conference will have something for you. The organizing committee is

working hard to bringyou an interesting and diverse set oftopics designed to help us all manage our municipalities more effectively. With each OSUM conference, we learn more from each other to grow our communities. I know that you will each take away new learning, new experience and new partners.

We are all waiting to welcome you to our beautiful Town. I hope you have the chance to experience the Village and beyond in your time here with us during that first taste of spring. Whether it’s following the Apple PieTrail and tasting its culinary delights or experiencing craft beer, wine and cider on the Saints and Sinners: Bootlegger’s Run, we hope you will have a chance to experience The Blue Mountains

beyond the ski season we are so well known for. Spring offers that first chancefor a paddle, a walk or hike on trails empty of snow, a game of golf, a ride on the open road, new adventures to experience,

unique shops stocked with new merchandise and friendly faces everywhere you go! Yours truly,

Q^^^ ^ Mayor John McKean Town of The Blue Mountains

Page 60 of 64

t nB^..

64th ANNUALOSUM CONFERENCE& TRADESHOW

TOWN OF BLUE MOUNTAINS MAY 3-5, 2017 DELEGATEREGISTRATIONFORM Full Deleeate Packaee

Cost: $499. 00 + HST = $563. 87 Each delegate will receive a registration kit, access to all workshops, Wednesday

evening Welcome Reception/Opening Ceremonies & Trade Show including hot and cold hors d’oeuvres and cash bar, Thursday evening’s Mayor’s reception including hot and cold hors d’oeuvres and cash bar, breakfast and lunch on Thursday and Friday. Early Bird Golf Outina

Cost: $125. 00 (HST included) Wednesday May 3rd, 2017- The Golf Club at Lora Bay located at 109 East Ridge Drive, Thornbury, ON, NOH 2PO Phone: (519) 599-7500 Shotgun start at 11:00 am 18 holes of golf, cart and box lunch. Prizes Mayor’s Reception and Dine Around

The Town of Blue Mountains is excited to invite all OSUM delegates and companions to take part in the “DineAround” in either Blue Mountain Village or explore the quaint

village ofThornbury. Therewill bea Mayor’s ReceptionThursday May4 from 6:007:30 pm to be held on the patio of the Georgian Ballroom of the Village Conference Centre, weather permitting. From there you are free to choose where you would like to

have dinner in one of the variety of restaurants available in the Blue Mountain Village or the Town ofThornbury only 15 minutes’ drive from the Blue Mountain Resort. It is

advised that you make a reservation at the restaurant of your choosing. A list uf dining establishments will be provided in your welcome package. Accommodations:

Please visit www. OSUM. ca for a full listing of accommodations

available for the conference. Please mention that you are attending OSUM and use the group number GRP113961 to ensure you are given the conference group rate.

Page 61 of 64

1 th n

64I ANNUAL OSUM CONFERENCE AND TRADE SHOW

TOWN OF BLUE MOUNTAINS DELEGATE REGISTRATION FORM Delegate Name: Title/Position:

Municipality/Organization: Mailing Address: Cell:

Fax:

Telephone:

Companion Name:

Email:

Base Fee

Taxes

Total Fee

Delegate Package

$ 499. 00

+13%

$ 563. 87

Early Bird Golf Day

$110. 62

+13%

$ 125. 00

Registration Type

No. ofParticipants

Total

TOTAL

If you are golfmg, please list team members. If you do not have a team, you will be matched up. 1.

REFUND POLICY: Cancellation must be made in writing (mail, email or fax) and received before

April 15, 2017. An administrationchargeof$50.00 will apply. Any cancellationsincludinggolfafter April 15, 2017 will not be refunded.

REGISTRATION DEADLINE:MARCH 18, 2017 Trade show inquiries can be made to: Deb Keep debkeep(%rogers. com 705 888 9779 For more information regarding conference programming, please visit: www. osum. ca

PAYMENTMETHOD:CHEQUEPAYABLETO: TOWNOFBLUEMOUNTAINS Questions or Inquires:

Please mail this registration form and payment to: Town of Blue Mountains, Attn: RuthPrmce

Phone: (519) 599 3131x227

POBOX 310, Thombury, NOH2PO

Katherine Dabrows

Fax:(519)5997723 Email: fitenquires@thebluemountains. ca

Page 62 of 64

November 10, 2016

ANNOUNCEMENT I am pleased to announce that Ryan Arcand will be joining the Township as the new Chief Building Official effective Monday December 5, 2016. Ryan has over 10 years’ experience as a building inspector with the City of Kingston, preceded with experience as an Architectural Designer. In addition to supporting the department with his technical expertise, Ryan brings a fresh perspective and will be focusing on streamlining the permitting process, strengthening the department’s customer service focus and its relationship with the building community. The recruitment process has been lengthy and to the credit of Christa, Tom and Peggy, the team has continued to process and facilitate a large volume of building activity. I am confident that all staff will extend a warm and supportive welcome to Ryan.

UPDATE To date we have been unsuccessful in recruiting the right person for the Manager of Development Services. We are committed to filling this pivotal role with a candidate who will add a strategic focus as we respond to the Township’s growth. We will be readvertising this position in the New Year. In the interim both the CBO and the Planner/Deputy Clerk will continue to report to the CAO.

Should you have any questions please feel free to contact me directly.

Wayne Orr Chief Administrative Officer

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-72 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of November 15, 2016 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 15th day of November, 2016. Read a first and second time this 15th day of November, 2016. Read a third time and finally passed this 15th day of November, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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