Body: Council Type: Minutes Meeting: Regular Date: November 15, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council November, 15, 2016 Time: 7:00 PM Location: Council Chambers
Meeting # 38 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Council had a minute of silence in memory of Councillor Sleeth’s wife who passed away this morning.
b)
Resolution Resolution No. 2016-38-1 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT the Council meeting of November 15, 2016 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item #7(c).
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting - n/a
Approval of Minutes
a)
Minutes of Council meeting held November 1, 2016 Resolution No. 2016-38-2 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approves the minutes of the November 1, 2016 Council meeting. Carried
b)
Minutes of Committee of the Whole meeting held November 8, 2016 Resolution No. 2016-38-3 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the Committee of the Whole meeting of November 8, 2016. Carried
Page 2 of 6 Minutes of Council November, 15, 2016 7.
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: FCM - Canada 150 Community Leader Council requested input from staff and the community on this initiative and directed the Corporate Services Committee to consider the nominations and make a recommendation to Council.
b)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Sale of Public Lands and Road Allowances Mayor Vandewal requested a recorded vote. Councillor Roberts and Mayor Vandewal voted against the motion. The remaining Council members voted in favour and the motion was carried. Resolution No. 2016-38-4 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council reaffirm the position that in the sale of public lands, including road allowances, all members of the public will be treated equally and to this end ask the Corporate Services Committee to consider a new funding formula based on different rates for the sale of road allowances within 15 metres of a shore line, 15-30 metres of a shoreline and great than 30 metres from a shoreline which will be applied when Council agrees to sell a road allowance. Carried
c)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - FIT 5.0 Solar Project Resolution No. 2016-38-5 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council reconsider the decision of November 1, 2016 to not support the solar project proposed by Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Co-operative. Carried Resolution No. 2016-38-6 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council support the construction and operation of a FIT 5.0 project to be located at PIN # 36243-0011, AND THAT Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. Carried
d)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Lobbying Strategy Resolution No. 2016-38-7 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland
Page 3 of 6 Minutes of Council November, 15, 2016 Whereas the Township of South Frontenac has recently been unsuccessful in attracting grants and or other financial support for grant applications or major roads investments such as Sunbury Road and Road 38, Be it resolved that Council asks the CAO to prepare a report for Council to outline options to involve the two MP’s and MPP’s from our riding and Kingston & Frontenac Islands to get access to and engage with the appropriate Federal and Provincial Ministers to push our municipal need for financial support for much needed infrastructure funding. Carried e)
Wayne Orr, Chief Administrative Officer, re: FIT 5.0 Solar Project Support One site Resolution No. 2016-38-8 Moved by Councillor McDougall Seconded by Councillor Barr THAT Council support the construction and operation of a FIT 5.0 project to be located at PIN #36279-1193 (1100 Rutledge Rd) AND THAT Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. Carried
f)
Wayne Orr, Chief Administrative Officer, re: Committee Chair - Term Appointment (See By-law 2016-71)
g)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Fermoy Hall Resolution No. 2016-38-9 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council release up to $4000.00 of the $30,000 budget set for the refurbishment of the Fermoy Hall in the 2016 Budget so that the electrical aspects of the project can be addressed before year end. Carried
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Insurance RFP Resolution No. 2016-38-10 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council award the contract to JLT Canada for the period of January 1st, 2017 to December 31st, 2018 with an option to extend for one year, up to December 31st, 2019 based on reasonable price adjustments and satisfactory service. Carried
b)
Mark Segsworth, Public Works Manager, re: Tender No PW-2016-30 Mobile Column Lifts Resolution No. 2016-38-11
Page 4 of 6 Minutes of Council November, 15, 2016 Moved by Councillor McDougall Seconded by Councillor Barr THAT Council approve the bid provided by Universal Supply Group for the Tender No. PW 2016-30 Four (4) Mobile Column for $49,522 excluding HST. Carried 9.
Committee Meeting Minutes
a)
Public Services Committee meeting of August 26, 2016
b)
Portland District and Area Heritage Society meeting of October 19, 2016 Resolution No. 2016-38-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council receives for information the minutes of the following Committee meetings: Public Services meeting held August 26, 2016 Portland District and Area Heritage Society meeting of October 19, 2016 Carried
By-Laws
a)
By-law 2016-70 - Appointment of Chief Building Official Resolution No. 2016-38-13 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT the following by-laws be given first and second reading: By-law 2016-70 By-law 2016-71 Carried Resolution No. 2016-38-14 Moved by Councillor Barr Seconded by Councillor McDougall THAT By-law 2016-70, being a by-law to appoint a Chief Building Official, be given third reading, signed and sealed. Carried
b)
By-law 2016-71 - Amend Procedural By-law re: Committee Chairs Resolution No. 2016-38-15 Moved by Councillor Barr Seconded by Councillor McDougall THAT By-law 2016-71, being a by-law to provide for governing the proceedings of the Council, the conduct of members and the calling of meetings, be given third reading, signed and sealed, as amended, as amended to read “for a period of no more than”. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Page 5 of 6 Minutes of Council November, 15, 2016 12.
Information Items
a)
64th Annual Ontario Small Urban Municipalities Conference - May 3 -5, 2017
b)
Staffing Announcement - Chief Building Official
Notice of Motions - n/a
Announcements
a)
Mayor Vandewal reminded Council of the Seniors Housing Open House on November 16 from 6:00 pm to 7:30 pm and the Police Services Board meeting on November 17 at 7:00 pm.
Question of Clarity - n/a
Closed Session
a)
Resolution Resolution No. 2016-38-16 Moved by Councillor Schjerning Seconded by Councillor Barr THAT Council go into closed session to discuss litigation and property acquisition. Carried
c)
Resolution Resolution No. 2016-38-17 Moved by Councillor Schjerning Seconded by Councillor Barr THAT Council move out of closed session. Carried
Confirmatory By-law
a)
By-law 2016-72 Resolution No. 2016-38-18 Moved by Councillor McDougall Seconded by Councillor Barr THAT By-law 2016-72, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of November, 2016. Carried Resolution No. 2016-38-19 Moved by Councillor McDougall Seconded by Councillor Barr THAT By-law 2016-72, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 15 day of November 2016. Carried
Adjournment
Page 6 of 6 Minutes of Council November, 15, 2016 a)
Resolution Resolution No. 2016-38-20 Moved by Councillor Barr Seconded by Councillor McDougall THAT the Council meeting of November 15, 2016 be adjourned at 7:48 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
