Body: Council Type: Minutes Meeting: Regular Date: October 15, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council October, 15, 2019 Time: 6:00 PM Location: Council Chambers
Meeting # 28 Present: Mayor Ron Vandewal, Pat Barr, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services & Treasurer, Claire Dodds, Director of Development Services, Mark Segsworth, Director of Public Services, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-28-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of October 15, 2019 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
b)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-28-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the October 1, 2019 Council agenda be adopted as presented. Carried
Scheduled Closed Session
a)
Move into Closed Session Resolution No. 2019-28-03 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move into Closed session as permitted by the Municipal Act, Section 239.2 to discuss matters related to: • labour relations or employee negotiations; • a pending acquisition of land by the municipality or local board; • and to approve minutes of previous Closed Sessions. Carried
Minutes of Council October, 15, 2019 b)
Labour Relations and Employee Negotiations
c)
Pending Acquisition of Land Due to time restrictions Items 4 c) and 4 d) were discussed at the end of the meeting in closed session under agenda Item 18.
d)
Minutes of previous Closed Sessions - July 2, 2019 and October 1, 2019 This item was moved to the closed session under agenda item 18.
e)
Move out of Closed Session Resolution No. 2019-28-04 Moved by Councillor Ruttan Seconded by Councillor Revill That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting
a)
Open Public Meeting Resolution No. 2019-28-05 Moved by Councillor Revill Seconded by Councillor Ruttan That a public meeting be held to discuss planning matters related to: • Road Closing - Plan 24, Lot 51 - 3742 Fairgrounds Road - Inverary • Road Closing - Concession 10, Part Lot 10 - 6449 Road 38 - Verona Carried
b)
Closure of Road Allowances • RC-19-05 - Gary & Lucille McDonald - 3742 Fair Grounds Road • RC-19-06 - Estate of Irene Belle Lansdell - 6449 Road 38 R-19-05 - McDonald Claire Dodds, Director of Development Services reviewed the application submitted by Gary and Lucille McDonald to stop up and close a portion of unopened road allowance at the north side of the property at 3742 Fair Grounds Road and an approximately 20 foot strip of the road allowance to the west of the subject property. The unopened road allowance located between 3738 and 3742 Fair Grounds Road contains an existing pathway on the unopened road allowance that provides access and entrance to the Ken Garrett Memorial Park. Planning and Public Services staff had indicated that they were not in support of closing a portion of the unopened road allowance for the lands that provide access to the Ken Garrett Park. Staff were supportive of the road allowance at the north side of the property at 3742 Fair Grounds Road being stopped up, closed and ownership transferred to the owners Gary & Lucille McDonald. The transfer of the lands will assist in enlarging the property at 3742 Fair Grounds Road. A portion of the driveway is located on the unopened road allowance. Ms. Dodds noted that staff recommend that the McDonald’s pay the price of the land based on Township policy. There were no comments from the public on R-19-05. R-19-06 - Lansdell Claire Dodds reviewed the application submitted by James and William
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Minutes of Council October, 15, 2019 Lansdell on behalf of the Estate of Irene Belle Lansdell to stop up and close a portion of unopened road allowance for a small triangular portion of land located on the unopened road allowance at the north side of the existing dwelling. The lands subject to the road closing have 7.2 metres of frontage along Highway 38, a depth of 43.467 metres and consists of approximately 153m2. The property at 6449 Hwy 38 backs onto the K&P Trail which is located to the west of the residential dwelling. This portion of property is identified as part of an unopened street in the name of Adelaide Street on Plan 13R-5794 dated December 13, 1982. Staff agree that the road allowance at the north side of the property at 6449 Hwy 38 be stopped up, closed and ownership transferred to the Estate of Irene Belle Lansdell. The transfer of the lands will assist in enlarging the property at 6449 Hwy 38. Staff recommend that the Lansdell’s pay the price of the land (residential rate) in accordance with Township policy. Deputy Mayor Sleeth inquired about the total area of the road allowance. There were no comments from the public. c)
Gary McDonald, re: Road Allowance - Fair Grounds Road Mr. McDonald asked for clarification on why the 66 foot road allowance is necessary for residents to access the park since the access is not open to vehicles. In speaking with the previous owner and builder (Wendell Silver) of the house at 3742 Fair Grounds Rd the recollection was that the property in question was just another lot under the same ownership of the property to the east and south of the road allowance. Mr. Silver had speculated that the section of road allowance had been closed but never registered. Mr. McDonald cited two examples of recent road closings where Council had reduced the purchase price and asked that consideration be given to reduce the price of the road allowance. Councillor Revill confirmed with Mr. McDonald that this house on Fair Grounds Road is entirely within the lot lines. Councillor Sutherland wondered about the 1973 reference to the road allowance being considered as just a lot and if there had been any arrangement made with Storrington Township per Mr. Silver. Mayor Vandewal explained that the township does not own Ken Garrett Memorial Park and that the road allowance is opened right to the “home plate” of the ball diamond. He noted that the examples of the reduction in price for the recent road closings were due to different circumstances. The consensus from Council was that there would be no reduction in the price of this road allowance as this request is just to adding property to an existing lot.
d)
Close Public Meeting Resolution No. 2019-28-06 Moved by Councillor Roberts Seconded by Councillor Sutherland That having provided an opportunity for input, the public meeting be closed. Carried
Delegations
a)
Karl Hammer, re: South Frontenac Stocksport Club
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Minutes of Council October, 15, 2019 Karl Hammer, representing the South Frontenac Stockport Club, provided an overview of the club activities including the history of the sport, the low cost recreational and competitive nature of the sport. He outlined the competitions and participation that club members have had in world championships. He circulated the equipment used in the sport, noting that ideally four lanes that are 28 metres long and 3 metres wide with a 2 metre buffer would work well for a club this size. Mr. Hammer will be attending the November 5 Council meeting in support of a capital expenditure in the 2020 Budget to have a designated court for Icestock. 8.
Approval of Minutes
a)
October 1, 2019 Council Resolution No. 2019-28-07 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council approve the minutes of the October 1, 2019 Council meeting. Carried
Business Arising from the Minutes
a)
Notice of Motion - Vulnerable Ground Water Resolution No. 2019-28-08 Moved by Councillor Sutherland Seconded by Councillor Roberts Whereas the City of Kingston is approaching the KFL+A Public Health Unit and the Cataraqui Region Conservation Authority to investigate areas of ground water vulnerability in rural Kingston, Be it resolved that South Frontenac indicate support for this project and explore ways to work with Kingston, the KFL+A Public Health Unit and the Cataraqui Region Conservation Authority to expand the evaluation of vulnerable ground water to South Frontenac Township. Carried
b)
Notice of Motion - Climate Change Strategy Resolution No. 2019-28-09 Moved by Councillor Revill Seconded by Councillor Sutherland That Council direct staff to bring forward a report and recommendations in early 2020 regarding the development of a Climate Change Adaptation and Mitigation Strategy for the Township. Carried
c)
Notice of Motion - Public Health & Ambulance Dispatch Services Resolution No. 2019-28-10 Moved by Councillor Sutherland Seconded by Councillor Ruttan Whereas public health care consistently ranks as the top priority in public opinion polls, and; Whereas Public Health provides vital health promotion and prevention services based on the unique demographic and economic, social, and cultural needs of our communities, and; Whereas the evidence from hospital amalgamation in Ontario and across Canada is that they have cost billions of dollars and have not yielded the
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Minutes of Council October, 15, 2019 promised administrative savings but have taken money away from front-line care, and; Whereas there is no evidence to support the proposed closure of 25 out of 35 local Public Health Units, the closure of 12 of 22 local ambulance dispatch centres, and the closure of 49 out of 59 local ambulance services, and; Whereas the Provincial Government delayed the closure and merger of Ambulance Dispatch Centres and Public health units due to vocal public concern, and Whereas, Jim Pine has been appointed by the provincial government to lead consultations on the future of Public Health and Emergency Health Services. Therefore, be it resolved that South Frontenac Council welcomes the appointment of Jim Pine and the start of a consultation process on Public Health and Emergency Health Services, and Further be it resolved that South Frontenac Township calls upon the Ontario government to permanently halt the closures of, mergers of, and cuts to our local health care services including Public Health Units and land ambulance services, And, further that South Frontenac calls upon the government to fund these services to meet local health needs, and support local control and responsiveness. Defeated d)
AMO - Addressing Growing Municipal Liability and Insurance Costs A friendly amendment to the resolution was the removal of “and other Ontario Municipalities” with respect to copying the resolution to other agencies. Resolution No. 2019-28-11 Moved by Councillor Roberts Seconded by Councillor Leonard That Council supports the seven recommendations outlined in the submission to the Attorney General of Ontario from AMO President, Jamie McGarvey with respect to changes to joint and several liability. And that a copy of this resolution be sent to the Attorney General of Ontario and AMO. Carried
e)
Draft Response to Ministry of Municipal Affairs on the Provincial Policy Statement Update Resolution No. 2019-28-12 Moved by Councillor Leonard Seconded by Councillor Roberts That South Frontenac Council direct staff to submit the comments as set out in Appendix 1 of this report to the Ministry of Municipal Affairs and Housing prior to the deadline of October 21st, 2019. Carried
Reports Requiring Action
a)
ICIP - Community Culture and Recreation Funding Stream Application Resolution No. 2019-28-13
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Minutes of Council October, 15, 2019 Moved by Councillor Roberts Seconded by Councillor Leonard That Council approve making a joint application to the Investing in Canada Infrastructure Program (ICIP) – Community, Culture and Recreation Funding Stream, along with the Frontenac Community Arena and the Township of Central Frontenac, for the Frontenac Community Arena Rehabilitation Project, including the following replacements and upgrades: •Condenser unit •Plate heat exchanger •Brine pump •Concrete slab and glycol lines •Dasher boards, Acrylic shields •Players benches and Timekeepers box •Safety Netting •Flooring •Accessible ramp/viewing area and rubberized walking surfaces And That Council approve the expenditure of $59,990.83 in 2020 and $151,452.26 in 2021, being South Frontenac’s share of the total project cost. Carried b)
Public Services - 2020 Capital Budget Mark Segsworth, Director of Public Services reviewed the Public Services 2020 Capital Budget broken down into facilities, transportation, equipment replacement, environmental services, roads and bridges and recreation.
c)
Kennel Exemption from Noise By-law Resolution No. 2019-28-14 Moved by Councillor Leonard Seconded by Councillor Roberts That Council adopt the recommendation of the Development Services Committee that no amendments for exemptions be made to the Noise By-law or the Dog Control By-law at this time; And that the licensing and regulation of kennels be reviewed and included in future revisions to the Site Plan Control by-law. Carried
Committee Meeting Minutes
a)
Heritage Committee meeting held June 6, 2019
b)
Development Services Committee meeting held August 26, 2019
c)
Recreation Committee meeting held September 9, 2019 Resolution No. 2019-28-15 Moved by Councillor Roberts Seconded by Councillor Leonard That Council receives for information the minutes of the following committee meetings: • Heritage Committee meeting held June 6, 2019 • Development Services committee meeting held August 26, 2019 • Recreation Committee meeting held September 9, 2019 Carried
Reports for Information
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Minutes of Council October, 15, 2019 a)
Accounts Payable and Payroll Listing
b)
3rd Quarter Building Activity Report
c)
3rd Quarter Planning Activity Report Staff were directed to include in the next report, a comparison in from the previous year to the current year to date for applications processed.
Information Items
a)
New Leaf Link Open House - November 21, 2019
Notice of Motions - not applicable
Announcements/Statements by Councillors
a)
Deputy Mayor Ron Sleeth noted the challenges with traffic rerouting from the 401 and utilizing the Emergency Detour Route last Thursday.
Question of Clarity (from the public on outcome of agenda items)
a)
Craig Bakay asked for clarification on what the “carry forward” items are on the 2020 Draft Budget and it was clarified that these are previous year projects
Closed Session
a)
Move into Closed Session Resolution No. 2019-28-16 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council move into closed session as permitted by the Municipal Act, Section 239.2 to discuss matters related to: • a pending acquisition of land by the municipality or local board • and to approve minutes of previous Closed Sessions. Carried
b)
Pending Acquisition of Land
c)
Minutes of previous Closed Sessions - July 2, 2019 and October 1, 2019
d)
Move out of Closed Session Resolution No. 2019-28-18 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council move out of Closed Session. Carried
By-laws and Rise and Report from Closed Session
a)
By-law 2019-60 - Land Acquisition Resolution No. 2019-28-19 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-60 be given first and second reading. Carried
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Minutes of Council October, 15, 2019 Resolution No. 2019-28-20 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-60, being a by-law to purchase property being Parts 1 and 2 of Reference Plan 13R-3194, Concession 11, Part of Lot 9, District of Portland, be given third reading, signed and sealed. Carried 19.
Confirmatory By-law
a)
By-law 2019-61 Resolution No. 2019-28-21 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-61, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of October, 2019. Carried Resolution No. 2019-28-22 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-61, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 15 day of October 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-28-23 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of October 15, 2019 be adjourned at 9:38 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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