Body: Council Type: Minutes Meeting: Regular Date: October 15, 2024 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council October, 15, 2024
Township of South Frontenac Council Meeting Minutes
Meeting #18 Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Adam Turcotte, Mayor Ron Vandewal Absent: Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Brad Wright - Director of Development Services, Kyle Bolton - Director of Public Services, Troy Dunlop - Manager of Engineering & Capital Projects, Tom Fehr - Planner
1
Call to Order
a)
Resolution Resolution No. 2024:18:01 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the Council meeting of October 15, 2024 be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Sleeth declared a pecuniary interest regarding Business Item 10.d. as he is the property owner.
3
Approval of Agenda and Addendum
a)
Resolutions Resolution No. 2024:18:02 Moved by Councillor Leonard Seconded by Councillor Ruttan That the agenda be amended to include the addendum. Carried Resolution No. 2024:18:03 Moved by Councillor Sleeth Seconded by Councillor Turcotte That the agenda be approved, as amended. Carried
4
Scheduled Closed Session
a)
There was none.
5
Recess
a)
There was none.
Minutes of Council October, 15, 2024 6
Public Meeting
a)
Resolution - Public Meeting to Order Resolution No. 2024:18:04 Moved by Councillor Roberts Seconded by Councillor Ruttan That the public meeting regarding Zoning By-law Amendment Application PLZBA-2024-0104 be called to order. Carried
b)
Notice of Collection The Clerk spoke to the Notice of Collection.
c)
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2024-0104, Donald Kohart, 15 Whiskey Point Lane Tom Fehr conducted a PowerPoint regarding the Application. A copy of the Presentation is attached to the agenda. In response to a question from Councillor Sleeth, Tom Fehr provided additional information regarding the proposed septic and water system. The Mayor afforded members of the public with an opportunity to provide comment. Suzanne Leslie sought further information regarding the height of the proposed structure. Tom Fehr clarified that the proposed structure is within the requirements of the Zoning By-law.
d)
Resolution - Close Public Meeting Resolution No. 2024:18:05 Moved by Councillor Turcotte Seconded by Councillor Ruttan That the public meeting be closed. Carried
7
Delegations
a)
There were none.
8
Briefings
a)
Representatives from Utilities Kingston were present to speak to Council regarding Drinking Water Quality Management System: 2023 Management Review Report and Endorsement of Operational Plan.
b)
Representatives from StrategyCorp Inc. were present to speak to Council regarding the Draft Corporate Climate Change Action Plan Community Survey.
9
Approval of Minutes
a)
Resolution Resolution No. 2024:18:06 Moved by Deputy Mayor Morey Seconded by Councillor Roberts That the Minutes of the October 1, 2024 Council meeting be approved.
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Minutes of Council October, 15, 2024 Carried 10
Reports Requiring Action
a)
Drinking Water Quality Management System: 2023 Management Review Report and Endorsement of Operational Plan Resolution No. 2024:18:07 Moved by Councillor Leonard Seconded by Councillor Turcotte That Council receive the Sydenham Drinking Water System Management Review Summary Report 2023, Management Review Meeting Minutes and Audit Report; and That Council re-endorse the Operational Plan for the Sydenham Drinking Water System and authorize the Mayor and CAO to sign the Owner and Top Management Endorsement of the Operational Plan for Sydenham’s Drinking Water Supply Systems document showing Council’s endorsement of the plan. Carried
b)
Request for Support regarding Community Emergency Preparedness Grant Application Resolution No. 2024:18:08 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council direct staff to submit a Community Emergency Preparedness Grant application related to the acquisition and installation of a 400-amp backup generator for the Storrington Centre, 3910 Battersea Road; That Council authorize additional funding in the amount of $35,000 from the Working Funds Reserve, conditional on the approval of the Community Emergency Preparedness Grant application; and That the Mayor and Clerk be authorized to sign all relevant agreements should the application be successful. Carried
c)
Community Grants Resolution No. 2024:18:09 Moved by Councillor Roberts Seconded by Councillor Turcotte That Council approve the Community Grant application for capital funds in the amount of $2,028 to Verona Lions Club. Carried
d)
Rogers Communications Canada Inc. Cell Tower Proposal C8789 – 2114 Wellington Street Note: Councillor Sleeth withdrew from the meeting due to a pecuniary interest. Resolution No. 2024:18:10 Moved by Deputy Mayor Morey Seconded by Councillor Pegrum That the Township of South Frontenac concurs with the proposal by Rogers Communications Inc. to erect a wireless communication installation on lands known as 2114 Wellington Street (PIN 36288-0116); and
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Minutes of Council October, 15, 2024 That the proposal is compliant, with the requirements of ISED Canada’s default protocol CPC-2-0-03 Issue 5 (July 2014) “Radiocommunication and Broadcasting Antenna Systems”, and all obligations for the municipal and public consultation requirements have been met; and That staff send a statement of concurrence to Rogers Communication Inc. and to Innovation, Science and Economic Development Canada. Carried e)
Community Sport and Recreation Infrastructure Fund Application for the Centennial Park Project Note: Councillor Sleeth returned to the meeting. Resolution No. 2024:18:11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council authorize the CAO to submit an application to the Community Sport and Recreation Infrastructure Fund for the Centennial Park projects totaling $1,330,000; and That Council authorize the Mayor and Clerk to execute all corresponding transfer payment agreements with the province should the application be successful. Carried
f)
Endorsement - Pleasant Valley Municipal Drain Maintenance Project Resolution No. 2024:18:12 Moved by Councillor Turcotte Seconded by Councillor Ruttan That Council direct staff to advance with the final stages of planning and tendering for delivery of the Pleasant Valley Municipal Drain maintenance project in the fall of 2025; and That staff be directed to prepare a future report outlining possible payment options to assist landowners with repayment of future Drainage Act assessments of $3,000 or greater. Carried
g)
Housing Enabling Core Services Grant Application Resolution No. 2024:18:13 Moved by Councillor Ruttan Seconded by Deputy Mayor Morey That Council endorse the Road 38 Reconstruction project as the priority for infrastructure funding under the provincial Housing Enabling Core Servicing program; That Council authorize the CAO to submit an application to the Ministry of Infrastructure for the maximum eligible road and bridge project costs totalling $7,909,880.69; and That Council authorize the Mayor and Clerk to execute all corresponding transfer payment agreements with the province should the application be successful. Carried
h)
2025 Motor Grader Replacement Resolution No. 2024:18:14
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Minutes of Council October, 15, 2024 Moved by Councillor Turcotte Seconded by Councillor Ruttan That Council pre-approve 2025 capital project 25-23 for the replacement of a motor grader with a budget of $600,000; and That Council authorize the Public Services Department to pre-order one (1) motor grader for delivery in 2025 to be funded from the Public Services Equipment Reserve. Carried 11
Advisory Committee Reports or Minutes
a)
Lake Ecosystem Advisory Committee Resolution No. 2024:18:15 Moved by Councillor Ruttan Seconded by Councillor Pegrum That Council approve the grant applications outlined in the Report to the Lake Ecosystem Advisory Committee dated September 26, 2024. Carried
12
Reports Requiring Approval of By-laws
a)
There were none.
13
Reports for Information
a)
Public Services Quarterly Update
14
Committee of the Whole
a)
Not applicable.
15
Tabling of Documents
16
Communications
17
Notice of Motions
a)
There were none.
18
Rise and Report regarding County Council and External Boards
a)
Frontenac OPP Detachment Board Councillor Pegrum noted that the first meeting of the O.P.P. Detachment Board is scheduled for November 21, 2024.
19
Announcements/Statements by Councillors
a)
Councillor Sleeth spoke to the success of the Battersea Pumpkin Festival and thanked all of the volunteers.
20
Closed Session (if requested)
a)
There was none.
21
Confirmatory By-law
a)
Resolution Resolution No. 2024:18:16
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Minutes of Council October, 15, 2024 Moved by Councillor Roberts Seconded by Councillor Pegrum That By-law 2024-70, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:18:17 Moved by Councillor Turcotte Seconded by Councillor Leonard That By-law 2024-70, being the confirmatory by-law, be given third reading, signed and sealed. Carried 22
Adjournment
a)
Resolution Resolution No. 2024:18:18 Moved by Councillor Turcotte Seconded by Councillor Ruttan That the Council meeting of October 15, 2024 be adjourned at 8:19 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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