Body: Council Type: Minutes Meeting: Regular Date: January 16, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 16, 2018 Time: 6:00 PM Location: Council Chambers
Meeting # 2 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-02-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of January 16, 2018 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest or general nature thereof.
Approval of Agenda
a)
Resolution Resolution No. 2018-02-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approve the agenda as amended to reflect the potential for another by-law. Carried
Scheduled Closed Session
a)
Resolution Resolution No. 2018-02-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move into closed session to approve minutes of previous closed session meetings, and to discuss personal matters about an identifiable individual. Carried
b)
Personal Matters about an Identifiable Individual
c)
Minutes of Previous Closed Sessions
d)
Resolution Resolution No. 2018-02-05
Page 2 of 7 Minutes of Council January, 16, 2018 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move out of closed session. Carried 5.
***Recess - reconvene at 7:00 p.m. for Open Session
Rise & Report
a)
Appointment By-law Wayne Orr reported that “Earlier this evening in closed session Fire Chief Rick Chesebrough announced his decision to retire. Rick’s last day actively at work will be this Friday January 19th. On behalf of the Community, Council and Staff we wish to thank Rick for his service and congratulate him on his decision. We wish him many year of Health and Happiness.” Resolution No. 2018-02-06 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2018-04, being a by-law to appoint an acting Fire Chief, be given first and second reading. Carried Resolution No. 2018-02-07 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2018-04, being a by-law to contract and appoint Terry Gervais an acting Fire Chief, be given third reading, signed and sealed. Carried
Delegations - n/a
Public Meeting - n/a
Approval of Minutes
a)
Council Meeting of December 19, 2017
b)
Committee of the Whole Meeting of January 9, 2018 Resolution No. 2018-02-08 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approves the minutes of the following meetings: • December 19, 2017 Council Meeting • January 9, 2018 Committee of the Whole Meeting Carried
Business Arising from the Minutes
a)
Support for Seniors Active Living Centre Resolution No. 2018-02-09 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT the Township of South Frontenac allocate 20% of the net annual operating costs to support the Seniors Active Living Centre funding application, being submitted by SFCSC, to a maximum of $12,000 annually over each of the next three years in a combination of cash and in-kind services to be negotiated
Page 3 of 7 Minutes of Council January, 16, 2018 annually with the Township of South Frontenac, subject to SFCSC receiving the Grant. AND THAT the negotiated cash portion be funded from the Council budget line: Grants to Organizations/ Individuals . Carried b)
Tax Sale Policy Also see By-laws 2018-05 and 2018-06. Resolution No. 2018-02-10 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approve the revised tax sale policy agreement as outlined in the report. Carried
c)
Zoning of New Waterfront Lot - Part of Lots 24 and 25, Conc XIII, Loughborough Dist See By-law 2018-03.
d)
Notice of Motion - Amend Schedule A-44 of By-law 2017-80 (Speed Limit on Rutledge Rd) Resolution No. 2018-02-11 Moved by Councillor Schjerning Seconded by Councillor Sutherland THAT Schedule “A-44” of By-law 2000-01 be amended to read: Maximum Rate of speed 60 kilometres (35 Miles) per hour Highway From To Township Road 5 400 m East of east Easterly 700 m limits Road 38 Township Road 5
150 m East of Sydenham Wheatley St
Easterly to 300 m East of Township Road 9
Township Road 5
200 m West 100 m West of Sydenham Loughborough William St Portland Boundary Rd See By-law 2018-07 (this motion not carried)
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: 2018 Interim Tax By-law See By-law 2018-02.
b)
Louise Fragnito, Treasurer, re: Investment Update Resolution No. 2018-02-12 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council adopt the Corporate Services Committee recommendation, that no changes be made to the Township’s current investment strategy and that an RFP for Advisory Services be issued in the first quarter of 2018. Carried
Page 4 of 7 Minutes of Council January, 16, 2018 c)
Mark Segsworth, Public Works Manager, re: Ontario Municipal Commuter Cycling Program See By-law 2018-01
d)
Mark Segsworth, Public Works Manager, re: Storrington Centre Resolution No. 2018-02-13 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council release the hold on the Storrington Centre budget and direct staff to issue a RFP for a new septic system, accessible washrooms and entrances , kitchen upgrades and a new folding wall. Carried
e)
Mark Segsworth, Public Works Manager, re: OPP Station - Back Up Building Generator Resolution No. 2018-02-14 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council release the hold on the purchase and installation of a back up building generator at the OPP Station and direct staff to issue a tender in accordance with the procurement by-law. Carried
f)
Wayne Orr, Chief Administrative Officer, re: By-law Services Contract Renewal Resolution No. 2018-02-15 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council adopt the recommendation of the Corporate Services Committee and extend the contract with Frontenac Municipal Law Enforcement Inc. for a further two years from March 1, 2018 to February 28, 2020. Carried
Committee Meeting Minutes
a)
Storrington District Recreation Meeting of November 27, 2017
b)
Corporate Services Committee Meeting held December 12, 2017 Resolution No. 2018-02-16 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council receives for information the minutes of the following committee meetings: • Storrington District Recreation Meeting held November 27, 2017 • Corporate Services Committee Meeting held December 12, 2017 Carried
By-laws
a)
By-law 2018-01 - OMCC Agreement Resolution No. 2018-02-17 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT the following by-laws be given first and second reading:
Page 5 of 7 Minutes of Council January, 16, 2018 • • • • •
By-law 2018-01 By-law 2018-02 By-law 2018-03 By-law 2018-05 By-law 2018-06 Carried
Resolution No. 2018-02-18 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-01, being a by-law to authorize the execution of an agreement under the Ontario Municipal Commuter Cycling Program, be given third reading signed and sealed. Carried b)
By-law 2018-02 - Interim Tax By-law Resolution No. 2018-02-19 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-02, being a by-law to provide for an interim tax levy; payment of taxes, to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried
c)
By-law 2018-03 - Rezone Concession XIII, Part of Lots 24 & 25 Loughborough Resolution No. 2018-02-20 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-03, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) to Special Limited Service Residential-Waterfront (RLSW-119), Part of Lots 24 and 25, Concession XIII, District of Loughborough, be given third reading, signed and sealed. Carried
d)
By-law 2018-04 - Appointment of Acting Fire Chief This by-law was dealt with under the Rise and Report section.
e)
By-law 2018-05 - Tax Sale Extension Agreements Resolution No. 2018-02-21 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-05, to delegate the Treasurer the power to enter into Tax Sale Extension Agreements pursuant to Section 378 (1) of the Municipal Act as amended and in accordance with By-law 2007-81, be given third reading signed and sealed. Carried
f)
By-law 2018-06 - Tax Sale Administration Charge Resolution No. 2018-02-22 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-06, to establish a charge in relation tot the administration of Tax Sale files pursuant to Section 371(1) of the Municipal Act, be given third reading, signed and sealed.
Page 6 of 7 Minutes of Council January, 16, 2018 Carried g)
By-law 2018-07 - Amend Schedule A of By-law 2017-80 Speed Limit on Rutledge Rd Resolution No. 2018-02-23 Moved by Councillor Schjerning Seconded by Councillor Sutherland THAT By-law 2018-07, being a by-law to amend Schedule A of By-law 2017-80, be given first and second reading. See Resolution 2018-02-24 below. Resolution No. 2018-02-24 Moved by Councillor Revill Seconded by Councillor Roberts THAT this matter be referred to the Public Services Committee for review. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Building Activity Report - 4th Quarter 2017
c)
Committee of Adjustment Appointments for 2018 Councillor McDougall indicated that Councillor Barbeau will be replacing him on the Committee of Adjustment.
d)
OPP Station - Emergency Replacement of Sprinkler System Fuel Tank
Information Items
a)
Appointment of County of Frontenac Warden and Deputy Warden
b)
Notice of Invasive Plant Management Strategy Workshop
c)
Gary & Martha Beach, re: Proposed Zoning Amendment - Buck Lake, Milligan/Hamilton
Notice of Motions
a)
Councillor Barbeau served a notice of motion regarding alternatives on how to factor fuel consumption into the purchasing decision of vehicles.
b)
Councillor Schjerning served notice of motion that Council provide a letter to Mr. Stephen Saunders indicating there are no objections or concerns regarding his private shooting range and that there are no existing municipal by-laws that prohibit such use.
Announcements/Statements by Councillors
a)
Councillor Schjerning asked that the Public Meeting notice on the website for the private shooting range be amended to clarify that there are no by-laws being violated and confirm that it is an existing private shooting range that has been in operation for 18 years. The owner only needs a letter from Council indicating there are no concerns based on existing municipal by-laws.
b)
Councillor Sutherland asked if any response had been received from MNRF regarding benefit permits. Staff confirmed that to date, there hasn’t been a
Page 7 of 7 Minutes of Council January, 16, 2018 response but will follow up on this matter. c)
Councillor Sutherland asked about the status of the traffic study for Rutledge Road in the Ashwood Drive and new medical clinic area. Mark Segsworth confirmed that it is in the process of being done.
d)
Mayor Vandewal reported that there have been some response to the request for property for the proposed Seniors Housing project. A deadline of January 31 has been set for other responses. Mayor Vandewal also commended the Public Works crew on winter control and snow removal. He had received an email from a resident who had noted that he was very pleased with the service.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session -n/a
Confirmatory By-law
a)
By-law 2018-07 Resolution No. 2018-02-25 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-08, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 16 day of January 2018. Carried Resolution No. 2018-02-26 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-08, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 16 day of January 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-02-27 Moved by Councillor Revill Seconded by Councillor Sutherland THAT the Council meeting of January 16, 2018 be adjourned at 7:40 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
