Body: Council Type: Minutes Meeting: Regular Date: January 16, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council January, 16, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # 02 Time: 7:30 p.m. Location: Council Chambers / Virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman (virtual), Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Troy Dunlop - Manager of Engineering and Capital Projects, Christine Woods - Senior Planner (virtual) 1
Call to Order
a)
Resolution Resolution No. 2024:02:01 Moved by Councillor Ruttan Seconded by Councillor Morey That the Council Meeting of January 16, 2024 be called to order at 7:00 p.m Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none declared.
3
Approval of Agenda
a)
Resolution Resolution No. 2024:02:02 Moved by Councillor Pegrum Seconded by Councillor Roberts That the agenda be approved. Carried
4 a)
5 a)
6 a)
7
Scheduled Closed Session There was none. Recess Not applicable. Public Meeting There were none. Delegations
Minutes of Council January, 16, 2024 a)
There were none.
8
Briefings
a)
Laura Carter and Alan Revill from Kingston Frontenac Public Library were present to speak to Council regarding the Library Facilities Plan.
9
Approval of Minutes
a)
That the minutes of the January 9, 2024 Council meeting be approved. Resolution No. 2024:02:03 Moved by Councillor Trueman Seconded by Deputy Mayor Leonard That the minutes of the January 9, 2024 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Options to fill vacancy for office of Councillor – Bedford District Resolution No. 2024:02:04 Moved by Councillor Pegrum Seconded by Councillor Morey That Council fill the vacancy by appointing the Councillor candidate from the 2022 Municipal Election who received the third highest number of votes. Carried
b)
Award of Tender # PS-2023-20 Opinicon Culvert Replacement Resolution No. 2024:02:05 Moved by Councillor Pegrum Seconded by Councillor Sleeth That Council accept the bid from Marathon Underground Constructors Corporation in the amount of $805,757.05 (net of HST credits) for Tender # PS2023-20 Opinicon Road Culvert Replacement; and That Council authorize a project budget increase in the amount of $102,800 which will be fully funded from cost savings on the recently completed Wilmer Road culvert replacement Capital Project 23-44 ($105,000 – Community Building Fund). Carried
c)
Electric Vehicle Charger Grant Applications Resolution No. 2024:02:06 Moved by Councillor Sleeth Seconded by Councillor Morey That Council support ChargeON and ZEVIP grant applications for the installation of electric vehicle chargers; That authorization be given to the Mayor and the Clerk to sign a transfer payment agreement for the funding of any grant applications that are successful; and That Council authorize a budget of $110,000 for this project to be funded from the Climate Action Reserve. Carried
11
Advisory Committee Reports or Minutes
Page 2 of 4
Minutes of Council January, 16, 2024 a)
There were none.
12
Reports Requiring Approval of By-laws
a)
2024 Interim Tax Levy Resolution No. 2024:02:07 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-law 2024-07 being a By-law to establish interim property taxes for 2024, be given first and second reading. Carried Resolution No. 2024:02:08 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That By-law 2024-07 be given third reading, signed and sealed. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2023-0133, Broome and Malloy, 4839 Noble Lane Resolution No. 2024:02:09 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2024-08 being a By-law to amend the zoning on lands known at 4839 Noble Lane, Part of Lot 7, Concession 9, District of Storrington, Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:02:10 Moved by Councillor Ruttan Seconded by Deputy Mayor Leonard That By-law 2024-08 be given third reading, signed and sealed. Carried
13
Reports for Information
a)
Lake Ecosystem Grants – Annual Report This report provided Council with a summary of the projects completed with assistance from the Lake Ecosystem Grant Program.
b)
3rd Quarter 2023 – Building Services Report This report documented the delivery of Building Services within the Development Services Department between July 1, 2023, and September 30, 2023.
c)
3rd Quarter 2023 – Planning Services Report This report documented the delivery of Planning Services within the Development Services Department between July 1, 2023, and September 30, 2023 (3rd Quarter, 2023).
14
Committee of the Whole
a)
15
There was none. Information Items
Page 3 of 4
Minutes of Council January, 16, 2024 a)
16 a)
There were none. Notice of Motions There were none.
17
Rise and Report regarding County Council and External Boards
a)
County Council: Mayor Vandewal shared that the inaugural meeting for the Municipal Services Corporation Committee took place on January 15th, 2024.
18
Announcements/Statements by Councillors
a)
Councillor Leonard thanked Public Services for their snow removal efforts during the recent storm. Mayor Vandewal noted that the Snow Social is upcoming and indicated volunteers are still needed.
19 a)
Closed Session (if requested) There was none.
20
Confirmatory By-law
a)
Resolution Resolution No. 2024:02:11 Moved by Councillor Sleeth Seconded by Councillor Pegrum That By-Law 2024-09, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:02:12 Moved by Councillor Trueman Seconded by Councillor Ruttan That By-Law 2024-09 be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2024:02:13 Moved by Councillor Pegrum Seconded by Councillor Roberts That the Council meeting of January 16, 2024 be adjourned at 7:57 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 4 of 4
