Body: Council Type: Minutes Meeting: Regular Date: March 16, 2010 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council
March l6th,20IO
Meeting No. 9 Time: 9:00 p.m. Location: Sydenham Present:
Mayor Councillors,
Gary Davison Larry York David Hahn Jim Hicks Allan McPhail Bill Robinson Del Stowe Ron Vandewal John FUIion
Staff:
Wayne Orr, Clerk-Administrator; Mark Segsworth, Public Works
Manager; Angela Maddocks, Confidential Secretary 1.
Call to Order
Resolution No. 2010-9-01
Moved by Jim Hicks
Seconded by Allan McPhail
THAT the Council meeting of March 16th, 2010 be convened at 7:00 p.m. Carried.
- Declarations of Pecuniary Interest
Bill Robinson declared a pecuniary interest with respect to Page 30 of the Accounts Payable voucher. 3.
Delegations
(a) Kevin Riley, Utilities Kingston, re: Sydenham Water Treatment Plant-Annual Report 2009 Kevin Riley referred to the 2009 Annual Report for the Sydenham Water
Treatment Plant that was distributed to Council and requested their endorsement of this report. He noted that the reference to adverse water quality relates to the THM issue. He reported that the Ministry of the Environment has
given the operations of the plant a glowing report. Del Stowe referred to the upgrades to the plant and the contract renewal with Utilities Kingston. He asked if there will be additional costs for monitoring. Kevin Riley stated that the operators are being trained on the new system and additional costs will be dependent on the changes in processes. Ron Vandewal commended Utilities Kingston on their cooperation with the township. Resolution No. 2010-9-02
Moved by Jim Hicks
Seconded by Allan McPhail
THAT the Council of the Township of South Frontenac receives the Utilities Kingston Annual Report 2009 for the Sydenham Water Treatment Plan. Carried.
(b)
Kelli McRobert, Sands Road Residents Association, re: Proposed Subdivision on Sands Road
Kelli McRobert, acting as spokesperson for the Sands Roads Residents Association presented Council with an outline of their concerns which included
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Minutes of Council March 16th, 2010
2
a petition from residents opposed to this development. (A copy is attached to
the minutes).
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traffic. The association is concerned about the proposed lot sizes as they felt they will not accommodate the conventional septic systems. They recognized that currently there are 50 homes on Sands Road and that some of them have unsafe
driveways and poor visibility and felt this development would only add to these
traffic concerns. She noted that even with the recent upgrades to Sands Road, it is still designed for low traffic usage as it has five 90 degree turns and two significant hills. The subdivision will have demands for extra services and
eventually demands will be made for the Township to provide an alternative exit on Sands Road. The SRRA recognized the long time residents in the area and
the concern that allowing this development will affect the rural atmosphere
and the agricultural uses that have existed for many years. She referred fo the existing Ducks Unlimited pond that provides a significant and valuable habitat for wildlife and felt it will be lost if the escarpment and the wetlands were
developed. Ms. McRobert concluded that the association feels that the demands
that come with this subdivision are far too imposing and detrimental to the
neighbourhood and could result in long term and irreversible damage to the ground water. She urged Council to review their submission.
Mayor Davison commended the group on a very professional and well done presentation.
David Hahn also commended the group on their presentation. He stated that full disclosure and transparency was a reasonable request. He noted the importance of having public input early in discussions with regard to this type of development.
Larry York stated that the township has to go by the guidelines and felt there is opportunity to come up with something reasonable.
Mayor Davison noted that there has not been an actual subdivision plan submitted to the township and that he agreed with the small lots and small frontage concerns. He noted that all agencies will provide comments on this and the SRRA will be kept informed. KeIIi McRobert asked if there are actual site visits conducted.
Mayor Davison confirmed that the Health Unit and Conservation Authorities do
make site visits and that he expected the Ministry of Natural Resources will due to the Ducks Unlimited pond. 4.
Public Meeting - nil
Approval of Minutes
(a) Minutes of the Council meeting held March 2"tl, 2010
nd
Resolution No. 2010-9-03
Moved by Jim Hicks
Seconded by Allan McPhail
THAT the Council meeting Minutes of March 2nd> 2010 be approved. Carried. 6.
Business Arising - nil
Reports Requiring Action
Minutes of Council March 16th, 2010
(a)
Accounts
Resolution No: 2010-9-04
Moved by Jim Hicks
Seconded by Allan McPhail
THAT council approve the payment of the Accounts Payable Voucher dated
March 11th, 2010 in the amount of $2,201,200.28. (b)
Carried.
Livestock Valuations
Jim Hicks questioned the claim amount for Mr. Latimer and the reason why the claim for Dave Perry was denied. Resolution No. 2010-9-05
Moved by David Hahn
Seconded by Larry York
THAT subject to the completion of the required affidavit, that Council approve the following livestock valuations: 1. 2. 3. 4.
NAME
AMOUNT
LIVESTOCK
Dan Latimer
$630.00 $175.00
One Charlais Cross Steer One Bred Nubian Goat One Black Limo Cross Steer
Chris Zaremba
Dave Perry Gerald Noble
$ 0.00 $411.75
One Calf Carried.
(c)
Report from Wayne Orr, Clerk-Administrator, re: Telephone/Internet Voting2010 Municipal Election
Wayne Orr referred to his report and noted the change of date for the election as well as the voting period. (See By-law 2010-19) (d) Report from Wayne Orr, Clerk-Administrator, re: Water Treatment Plant Upgrades Resolution No. 2010-9-06
Moved by Larry York
Seconded by David Hahn
THAT Council approve the recommendation from XCG to proceed with the contracting of work for the SCADA upgrades for a total price of $52,750.00 plus taxes.
Carried.
(e) Report from Mark Segsworth, Public Works Manager, re: Rutledge Road Transportation Corridor Study and Intersection Improvement Plan Mark Segsworth referred to the Gordon Commercial development and the traffic study for the Sydenham Road and Rutledge Road intersection and the need for improvements to this intersection. He felt it was critical to know what is
needed as there is a lot of traffic in this area and it is better to plan for and to accommodate for proposed developments within this corridor. He noted that if
there are other developments, this study would provide a way to negotiate with developers.
John Fillion asked if this type of study is something that the Technical Assistant could be doing. He also questioned if other developers will be asked to provide a traffic study.
Mark Segsworth stated that there is a certain expertise required to conduct these types of studies.
Minutes of Council
March I6th,2010
MayorDaviso” supported this study as a means of giving the township the
opportunity to direct development.
Ran Vandewal stated that he was not opposed to this study. He questioned the difference between e traffic study provided by a developer as opposed^ this type of study. He suggested that Council should get the budget doneHrst.
.^.1111all^p^ail stressed the importallce of traffic studies. He felt that developers
wiil do the bare minimum study as they will only be looking at their own needs. He agreed that we need to understand traffic needs throughout South Frontenac.
^L^IVL^!.e^:t^Lt^id-ev-e]l?-p^s-may only be lookin§out for their own interests, but questioned if these studies are peer reviewed. Wayne Orr_stated that traffic studies carried out by developers do not address
the cumulative impact on traffic and roads.
David Hahn agreed that the study was important whether it is done now or after
the budget.
Bill Robinson thought there was a lot of hypothetical questions and wondered
w_hat.this stu?y would tel1 us* He asked if we had township staff capable of carrying out this study.
Mark Segsworth explained that if there is no development and normal growth
patterns continue, at some point there will be upgrades needed at the Sydinham and Rutledge Road intersection. He further explained that currently there is no proactive growth management for roads and that development such as the new ambulance base and expansion to the high school will have a direct impact on this corridor. He stated that costs can be apportioned to developers and that growth is inevitable so the township needs some guidelines as to how to accommodate increased traffic How etc.
Bill Robinson asked if Mark Segsworth was qualified for this type of study. Mark Segsworth responded that he is a water resources engineer. He stated that this study will tell us the requirements and improvements to manage increased traffic whether it is by traffic signals or turning lanes.
John Fillion suggested that this study could be outdated by the time the proposed developments occur.
Mark Segsworth restated that this study is needed now to find out the needs and that it is better to be proactive.
Larry York agreed that it is only guess work at this point. Ron Vandewal stated that he supported the study, but suggested a need to look at Division Street as well. He stated that the small buses that park in front of the
high school restrict the view for traffic at the corner of Wheatley and Rutledge roads.
Del Stowe felt we should proceed with this study as there are proposed developments in the works and that if we don’t conduct the study now there will
be no means to apportion costs to the developers. He also referred to the turning lane requirements in Harrowsmith for the green house development and suggested that if this study is not done then the township could be m the same situation.
Mark Segsworth stated that the whole intention of the study is to determine needs and then the proposed developments can be weighed into these needs and
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Minutes of Council
5
March 16th, 2010
apportioned accordingly. He also noted that it may be appropriate to install
traffic lights at the Wheatley Street and Rutledge Road intersection. Del Stowe questioned the cost of traffic lights.
Mayor Davison referred to the concerns expressed about budgeting for this study.
MarkSegsworth stated that he has incorporated the cost into the 2010 proposed budget.
Bill Robinson requested a recorded vote. Resolution No. 2010-9-07
Moved by David Hahn
Seconded by Larry York
THAT Council approves the proposal of AECOM to undertake a
Transportation Corridor Study and Intersection Improvement Plan for the Rutledge Road Corridor in the amount of $14,500.00.
Carried.
RECORDED VOTES YES NO ABSTAIN J. Fillion D.Hahn J. Hicks A. McPhail
YES NO ABSTAIN B. Robinson D. Stowe R. Vandewal L. York G. Davison
By-laws Resolution No. 2010-9-08
Moved by Ron Vandewal
Seconded by John FUUon
THAT the following by-law be given first and second reading: .
By-law 2010-19, being a by-law to authorize the voting by Telephone/Internet for the 2010 Municipal Elections
Carried.
(a) By-law 2010-19 Resolution No. 2010-9-09
Moved by John Fillion
Seconded by Ron Vandewal
THAT By-law 2010-19, being a by-law to authorize the voting by Telephone/lnternet for the 2010 Municipal elections, be read a third time, signed and sealed.
Reports for Information - nil
Information Items
Carried.
(a) Dell Hallett, General Manager, Ridcau Valley Conservation Authority, re: Rideau Lakes Watershed Plan
Wayne Orr stated that the Rideau Valley Conservation Authority is soliciting feedback on the Rideau Lakes Watershed Plan. He asked that Council submit any comments to him directly.
Ron Vandewal referred to the costs associated with this plan. (b)
Wayne Orr referred Council to the response received from Premier McGuinty
with respect to underserviced areas and the need for physicians.
Minutes of Council March 16th, 2010
6
- New Business
(a) Bill Robinson asked why the Roads Department has not started sweeping streets yet.
Mark Segsworth stated that they have started doing intersections. 12. Committee Minutes Resolution No. 2010-9-10
Moved by Ron Vandewal
Seconded by John Fillion
^?^Z^CO-UIlc^ receives the committee mmu^s of various Township Committees of Council as presented at the March 16th, 2010 meeting:
Minutes ofththe South Frontenac Recreation Committee meeting held January 20(", 2010.
Carried.
In-Camera - nil
Coafirmatory By-law Resolution No. 2010-9-11
Moved by Bill Robinson
Seconded by Del Stowe
THAT By-law 2010-20, a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be read a first and second time this 16th day of March 2010.
Carried.
Resolution No. 2010-9-12
Moved by Del Stowe
Seconded by Bill Robinson
THAT By-law 2010-20, being a by-law to confirm generally previous actions of
the Council of the Township of South Frontenac, be read a third time and finally approved this 16th day of March 2010.
Carried.
- Adjournment Resolution No. 2010-9-13
Moved by Del Stowe
Seconded by Bill Robinson
THAT the Council meeting of March 16th, 2010 be adjourned at 7:55 p.m. Carried.
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