Body: Council Type: Agenda Meeting: Regular Date: May 16, 2017 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 55

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 7:00 PM, DATE: Tuesday, May 16, 2017 PLACE: Council Chambers. 1.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session -n/a

***Recess *** - n/a

Public Meeting -n/a

Approval of Minutes

a)

Minutes of the May 2, 2017 Council Meeting.

Business Arising from the Minutes - n/a

Reports Requiring Action

a)

Louise Fragnito, Treasurer, re: 2017 PSAB Budget

b)

Mark Segsworth, Public Works Manager, re: Tender No. PW-201721 Wood Chipper

Committee Meeting Minutes

a)

Loughborough District Recreation Committee meeting of January 30, 2017

13 - 15

b)

Portland District Recreation Committee meeting of January 30, 2017

16

c)

Loughborough District Canada Day Committee meeting of February 10, 2017

17 - 18

d)

Storrington District Recreation Committee meeting held March 6, 2017

19 - 20

e)

Loughborough District Recreation Committee meeting of March 27, 2017

21 - 22

f)

Loughborough District Canada Day Committee meeting of April 10, 2017

23 - 24

By-Laws

3-9

10 - 11 12

Page 2 of 55

a)

By-law 2017-27 - Tax Rate By-law

25 - 31

Reports for Information

a)

Accounts Payable and Payroll Listing

b)

Council Remuneration Tax Exemption Change

44

c)

2017 Assessment Statistics

45

d)

Year to Date Financial Report (to March 31)

46 - 47

e)

2016 Year End Adjustment

48 - 49

f)

Statistics on Taxes Receivable and Tax Sales

50 - 51

g)

Tender No. PW-2017-23 - Gravel Supply

52

h)

Committee of the Whole Meeting - May 23, 2017 - Cancelled

53

Information Items

a)

FCM - Spring Flooding Appeal

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

a)

By-law 2017-28

Adjournment

32 - 43

54

55

Page 3 of 55 Minutes of Council May, 2, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 14 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Forbes Symon, Manager of Development Services 1.

Call to Order

a)

Resolution Resolution No. 2017-14-01 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT the Council meeting of May 2, 2017 be called to order at 6:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof - n/a

Scheduled Closed Session

a)

Resolution Resolution No. 2017-14-02 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT Council move into closed session to discuss personal matters about an identifiable individual and approve minutes of previous closed sessions. Carried

b)

Minutes of previous Closed Sessions

c)

Personal Matters about an Identifiable Individual - Verbal report from the CAO

***Recess - reconvene at 7:00 p.m. for Open Session

Public Meeting

a)

Resolution Resolution No. 2017-14-05 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT a public meeting be held to discuss planning matters related to: • Rezoning of Concession I, Part of Lots 18 & 19, Storrington - Bovey • Rezoning of Concession VIII. Part of Lot 15, Storrington - Briscoe Carried

b)

Application for Rezoning in Concession I, Part of Lots 18 & 19, Storrington District - Bovey Mr. Mills explained that the purpose of the application is to rezone lands in Part of Lots 18 and 19, Concession I, District of Storrington from Urban Residential-

Page 4 of 55 Minutes of Council May, 2, 2017 First Density Zone and Rural Zone to Urban Commercial to permit a retail commercial business involving the sale of agricultural supplies and a range of other commercial uses. A holding symbol will be included until such time as a site plan agreement is entered into between the owner and the township. He noted that the new lot and commercial uses can be regarded as being fully within the hamlet boundaries as the Official Plan intends. Mr. Mills also noted that the Public Works Department brought forward plans for a major realignment of the intersection of Davidson Road and Perth Road thus road widening will be required. A traffic impact assessment needs to be done to assess any further road improvements resulting in the new development. Councillor Sleeth voiced his support for this development noting it was great for the agricultural community. Mayor Vandewal questioned the acreage and if it could support other uses based on the lot size. Mr. Mills noted that it is 4 acres in size and is compatible with the uses outlined in his report based on the lot size. There were no comments from the public. c)

Application for Rezoning, Concession VIII, Part of Lot 15, Storrington, Briscoe Mr. Mills noted the application is to rezone a portion of land that was the subject of a lot addition application in Concession VIII, Part of Lot 15. The property would be rezoned from Special Recreational Resort Commercial to Limited Service Residential Waterfront. The subject land consists of a total of 13.3 hectares with private lane frontage on Hiawatha and Hood Lanes and with waterfrontage on Dog lake. The application for the lot addition would add 0.9 acres onto an existing waterfront lot which is only .98 acres. The result would be a waterfront lot nearly two acres in size and doubling its existing area. Councillor Sleeth spoke in favour of this application. There were no comments from the public. Resolution No. 2017-14-06 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT an opportunity having been provided, the public meeting be closed. Carried

Approval of Minutes

a)

Minutes of the April 18, 2017 Council Meeting Resolution No. 2017-14-07 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the minutes of the April 18, 2017 Council meeting. Carried

b)

Minutes of the April 25, 2017 Committee of the Whole Meeting Resolution No. 2017-14-08 Moved by Councillor Sutherland Seconded by Councillor Revill

Page 2 of 7

Page 5 of 55 Minutes of Council May, 2, 2017 THAT Council approves the minutes of the April 25, 2017 Committee of the Whole meeting. Carried 7.

Business Arising from the Minutes

a)

Wayne Orr, Chief Administrative Officer, re: Appointment of Development Services Committee (See By-law 2017-25) A call for nominations for names to be inserted in the by-law was given by the Mayor. Councillor Barbeau nominated Councillor Revill with Deputy Mayor Roberts seconding the nomination. Councillor Sleeth nominated Deputy Mayor Roberts with Councillor Schjerning seconding the nomination. Councillor Schjerning nominated Councillor Barr with Councillor McDougall seconding the nomination. Councillor Barbeau moved that nominations be closed with Deputy Mayor Roberts seconding the motion. The names of Deputy Mayor Roberts, Councillor Barr and Councillor Revill will be added to Schedule A of By-law 2017-25 under the By-law portion of the agenda.

Reports Requiring Action

a)

Mark Segsworth, Public Works Manager, re: PW-RFQ01-2017 - Request for Quotes, Equipment, Materials and Trades Resolution No. 2017-14-09 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council authorizes the purchase of materials and culverts, the contracting of trades and the rental of equipment all within set budgets as per the attachments to the 2017 Request for Quotes, Equipment, Materials and Trades report to Council dated May 2, 2017. Carried

b)

Mark Segsworth, Public Works Manager, re: Regional Approach to Waste Diversion in Frontenac County Resolution No. 2017-14-10 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council support the four Frontenac Townships engaging Cambium Inc. to submit an Expression of Interest to the Continuous Improvement Fund (CIF) for funding to explore optimization of waste diversion in Frontenac County. And to seek County funding for any portion of the project not funded through the CIF. Carried

c)

Lindsay Mills, Planner, re: Site Plan Agreement & Lifting Holding Symbol

Page 3 of 7

Page 6 of 55 Minutes of Council May, 2, 2017 Wayne Orr noted that staff can’t recommend approval of the by-law as presented in the agenda package as the developer has not met all of the requirements of the site plan agreement. He suggested that in order to expedite the project and protect the best interest of the Township, that the bylaw be given third reading with a provision that it is subject to the Mayor and Clerk’s satisfaction. Council was supportive of this. Mr. Mills indicated that the developer has completed about 85% of the items required in the site plan agreement. d)

Wayne Orr, Chief Administrative Officer, re: EORN Resolution Resolution No. 2017-14-11 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council endorse the ‘Improving Cell Services & Building a Public Safety Broadband Network in Eastern Ontario” resolution as requested by the Eastern Ontario Warden’s Caucus (EOWC). Carried

e)

Wayne Orr, Chief Administrative Officer, re: Joint Frontenac’s Meeting - May 31, 2017 at 7:00 pm Resolution No. 2017-14-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council call a special Committee of the Whole meeting on Wednesday May 31, 2017 at 7:00 to be held at the Verona Lions Hall, for the purpose of a Joint Frontenac’s meeting on the topics of: In-field Communication update and County of Frontenac Economic Development. Carried

Committee Meeting Minutes

a)

Public Services Committee meeting held March 16, 2017 Councillor Sutherland requested an update on the tender process for the Fire Hall. He also thanked the Public Works Manager for the asphalt pricing initiative. Resolution No. 2017-14-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: • Public Services meeting held March 16, 2017 Carried

By-Laws

a)

By-law 2017-21- Rezone Concession I Pt Lots 18 & 19, Storrington - Bovey Resolution No. 2017-14-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the following by-laws be given first and second reading:

Page 4 of 7

Page 7 of 55 Minutes of Council May, 2, 2017 • • • • •

By-law 2017-21 By-law 2017-22 By-law 2017-23 By-law 2017-24 By-law 2017-25 Carried

Resolution No. 2017-14-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-21, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Urban Industrial First Density Zone (UR1) and Rural (RU) to Special Urban Commercial Zone (UC-28-H), Part Lots 18 and 19, Concession I, Storrington District, be given third reading, signed and sealed. Carried b)

By-law 2017-22 - Rezone Concession VIII, Part of Lot 15, Storrington - Briscoe

Resolution No. 2017-14-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-22, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Special Recreational Resort Commercial (RRC-4) to Limited Service Residential-Waterfront Zone (RLSW), Part Lot 15 Concession VIII, Storrington District, be given third reading, signed and sealed. Carried c)

By-law 2017-23 - Site Plan Agreement with 18095005 Ontario Inc Resolution No. 2017-14-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-23, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and 18095005 Ontario Limited be given third reading, signed and sealed, subject to the Mayor and Clerks satisfaction. Carried

d)

By-law 2017-24 - Remove H Symbol - J Campbell Resolution No. 2017-14-18 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-24, being a by-law to remove the holding “H” symbol from the Zoning Map of Zoning By-law 2003-75, as amended, J. Campbell, be given third reading, signed and sealed, to be effective after the Site Plan Agreement is entered into. Carried

e)

By-law 2017-25 - Development Services Committee Resolution No. 2017-14-19 Moved by Councillor Barr Seconded by Deputy Mayor Roberts

Page 5 of 7

Page 8 of 55 Minutes of Council May, 2, 2017 THAT By-law 2017-25, being a by-law to appoint Council members to the Development Services Committee be given third reading, signed and sealed. Carried 11.

Reports for Information

a)

Accounts Payable and Payroll Listing

b)

RFP PW-P01-2017 - Engineering Services for Sunbury Road Design Councillor Revill questioned the timeframe for the design. Mark Segsworth anticipated that the work should be done by the end of the year recognizing that the information will need to be done in time to include in 2018 budget deliberations this fall.

c)

Tender No. PW-2017-13 - 2017 Pavement Rehabilitation Program

Information Items

a)

1324789 Ontario Inc (Gary Beach), re: Assumption of portion of Keir Road: Storrington

b)

Donna Page, re: Street Sweeping in Verona - April 22, 2017 Councillor Barbeau shared his concern about street sweeping being done in Harrowsmith on a Saturday. Deputy Mayor Roberts reported that he too had received a complaint about street sweet being done at 3:00 am on Sunday, April 22, 2017. Mark Segsworth noted that he is not necessarily satisfied with the time frame or the work done at weird hours.

Notice of Motions -n/a

Announcements

a)

Councillor Sleeth provided a brief update on information he and Councillor Revill’s heard about the storm water management proposed for the Hartington Subdivision. No action as taken.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

a)

By-law 2017-26 Resolution No. 2017-14-20 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-26, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of May, 2017. Carried Resolution No. 2017-14-21

Page 6 of 7

Page 9 of 55 Minutes of Council May, 2, 2017 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-26, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 2 day of May, 2017. Carried 18.

Adjournment

a)

Resolution Resolution No. 2017-14-22 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of May 2, 2017 be adjourned at 8:00 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 7 of 7

Page 10 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE: May 16, 2017 SUBJECT:

2017 PSAB Budget

RECOMMENDATION That Council approve the 2017 PSAB budget as attached

BACKGROUND On July 31st, 2009, Regulation 284/09 titled “Budget Matters – Expenses” introduced the requirement for Public Sector Accounting Board (PSAB) adjustments to be reported. The regulation allows municipalities to continue to budget as usual but requires the disclosure and adoption of PSAB adjustments. The attached report provides the adjustments to present the 2017 budget under PSAB. The report reflects amortization, which represents the deterioration of assets, and the investment in tangible capital assets. For the 2017 budget, the investment in tangible capital assets (capital) represents $8.9 million with amortization being $7.1 million. It is important to note that the Township is investing in its assets at a faster rate than its rate of amortization. However, it is also important to note that amortization is based on historical dollars whereas the purchase of assets is based on current or replacement dollars. The long range financial plan provides better information as to the state of our infrastructure. The landfill obligation calculated is based on the remaining life of our landfills and the estimated closure and post closure costs from Cambium’s report. Although this obligation is presented as an unfunded obligation, the Township has a dedicated reserve fund for Landfill Closure with a transfer of $40,000 being contributed yearly which at the end of 2017 is estimated to be at a value of $705,930. Overall the 2017 PSAB budget presents a net change of $716,306 which stems from the netting of the increase in tangible capital assets and the decrease in reserve/reserve funds. This change represents the budgeted net change in the value of our assets for financial statement presentation purposes and has no funding requirement.

ATTACHMENTS 2017 PSAB Budget Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

Page 11 of 55

TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved January 17, 2017 PSAB Presentation 2016 Budget

2017 Budget

$

$

REVENUE TOTAL Revenue - including to be raised by Taxation

28,061,653

27,955,880

Less: Transfer from Reserves

4,308,906

4,106,952

Adjusted Revenues

23,752,747

23,848,928

TOTAL Expenses

28,061,653

27,955,880

Add: Amortization

6,769,203

7,198,013

Less: Transfer to Reserves

3,445,832

3,109,060

Less: Transfer to Tangible Capital Assets

8,508,915

8,912,212

Adjusted Expenses

22,876,109

23,132,622

876,638

716,306

Net Surplus

Accumulated Surplus, beginning of year

96,870,452

97,747,090

Accumulated Surplus, end of year

97,747,090

98,463,396

Tangible Capital Assets

86,377,679

88,091,878

Reserves & Reserve Funds

13,203,551

12,205,659

Schedule of Accumulated Surplus

UFCO Water Growth Component

-441,634

-441,634

UFCO Landfill

-1,392,506

-1,392,507

Accumulated Surplus

97,747,090

98,463,396

Page 12 of 55

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT AGENDA DATE: May 16, 2017 SUBJECT: Tender No. PW-2017-21 Wood Chipper RECOMMENDATION That Council approves the bid from Nortrax Canada Inc. for Tender No. PW2017-21, Bandit Wood Chipper, in the amount of $71,753.87, including all applicable taxes.

BACKGROUND One (1) Wood Chipper was budgeted to replace a 1992 Eager Beaver Wood Chipper and a tender was sent out. This tender was advertised on the internet, on our website, and in the local paper. This tender closed on May 10, 2017 and three bids were received. The results, in ascending order, were as follows: Supplier

Price (Incl. HST)

Nortrax Canada Inc. (Bandit)

$71,753.87

Vermeer Canada Inc. (Vermeer)

$85,202.00

Cardinal Distribution Inc. (Morbark)

$94,613.77

The submission of the low bidder has been evaluated and was found to be accurate and complete. Nortrax Canada Inc. is also a reputable supplier of heavy equipment. For these reasons, and also because their price was $13,448.13 lower than the second lowest bidder Vermeer Canada Inc., it is recommended that the bid of Nortrax Canada Inc. be accepted, for $71,753.87 including HST.

FINANCIAL and STAFFING CONSIDERATIONS An amount of $60,000.00 has been approved in the 2017 Capital Budget for the purchase of a current model Wood Chipper. All of the submissions provided exceed this budget, which can be attributed to the steady increase in the USD. The Capital Budget figure submitted did not reflect this level of increase as it was not foreseen. The net increase in the budgeted amount of $60,000 is $4,616.71 when taking into account the Municipal Rebate on the HST. Sufficient funds exist in the Equipment Replacement Reserve to fund this purchase. Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday, CET Area Supervisor

Our strength is our community.

Page 13 of 55

Loughborough District Recreation Committee Minutes Monday, January 30, 2017 Attendance: Chair Mike Howe, Councillor Mark Schjerning, Terra Gower, Paul Wash, Tracy Holland, Faye Snider, Rob Wilson, Maryanne Takala, Helen Parfitt Regrets: Councillor Ross Sutherland, Vicki Veldman

1. Approval of the Agenda • Motion to approve the agenda. Moved by: Terra Gower Seconded by: Tracy Holland Carried
2. Approval of Minutes – Monday, October 24, 2016 • Motion to approve the minutes from Monday, October 24, 2016. Moved by: Terra Gower Seconded by: Tracy Holland Carried
3. Elections of Chair and Vice-Chair – Councillor Mark Schjerning Nominations for Chair • Mike Howe was nominated by Paul Wash. The nomination was seconded by Rob Wilson. • The nomination was accepted and the vote was unanimous. • Mike Howe will continue as Chair of the Loughborough District Recreation Committee for

Nominations for Vice-Chair • Tracy Holland was nominated by Maryanne Takala. The nomination was seconded by Paul Wash. • The nomination was accepted and the vote was unanimous. • Tracy Holland will continue as Vice-Chair of the Loughborough District Recreation Committee for 2017. 4. Business Arising a. Canada Day Update

• The first meeting of the year will be held on February 13th, 2017 in the Sydenham Library.
• Many aspects have already been booked to ensure the confirmation of activities.
• An open mic may be held this year for any community members that may like to showcase their musical talents.

Page 14 of 55 b. South Frontenac Recreation Committee

• No Vice-Chair or Chair have been elected yet as many district committees had not met yet to determine their Chairs and Vice-Chairs as there is a possibility of a change in SFRC members.
• There was a lot of discussion at the last meeting about topics such as; terms of reference, booking procedures and field signage. c. Harris Park
• No news to report at this time. d. Bowes Park
• No news to report at this time. e. Wilmer Park
• No news to report at this time. f.

The Point Park

• No news to report at this time.

g. Capital Budget

• The 2017 budget has now been approved by Council and is available on the township’s website. h. Central Soccer
• Registration will begin online at the end of February and will be advertised at Family Day activities at the North Frontenac Community Arena. i.

Triathlon

• The triathlon will take place on July 9th in Sydenham.
• Information on the event will be available in the 2017 Recreation Guide.

j.

Football

• No news to report at this time.

k. Canoe Club

• The Canoe Club will be hosting a regatta in Sydenham on August 19th. They are expecting approximately 600 people will attend the event.

5. New Business a. Recreation Guide

• The 2017 South Frontenac Recreation Guide will be circulated in February by the Frontenac News. b. Family Day Events, Monday, February 20, 2017
• Activities will take place between 11-3.
• Tracy Holland will be organizing the event and is looking for volunteers and additional ideas for activities.

Loughborough District Recreation Committee Minutes: Monday, January 30, 2017

Page 2

Page 15 of 55 c. Review of draft policies for SFRC, Field Signage, Hall Bookings, Central Indoor/Outdoor Booking Process

• Each item was briefly discussed. There is confusion regarding which of the booking forms are to be used for the facilities. Faye Snider will follow up with Tim Laprade to clarify.
• Any additional comments or questions can be sent to Chair Mike Howe.
• Bookings will soon be done electronically through the same program that is used for summer and swim program registration. d. Canada 150 Road Rally in South Frontenac – Pam Morey
• Committee members were instructed to contact Pam Morey if they are interested in volunteering their time for any of the check points.
• Chair Mike Howe will look into who is running The Point’s involvement in the event. e. 150 Ontario Grant
• We have not received a rejection letter and are hopeful that the township will receive funding for upgrades at The Point. Next Meeting: Monday, March 6 @ 7 p.m. Adjournment: 8:00 p.m. Recording Secretary: Sarah Vandewal

Loughborough District Recreation Committee Minutes: Monday, January 30, 2017

Page 3

Page 16 of 55

SOUTH FRONTENAC PORTLAND REC COMMITTEE Meeting Minutes –January 30th, 2017

Attendees: Pam Morey, Doug Morey, Cheryl Preston, Linda Bates. Regrets: Christine Leblanc, Mary Jo Dowker, John McDougall

1. The minutes of the October meeting were reviewed. Motion to accept by Cheryl Preston and seconded by Linda Bates.
2. The Agenda for October 24th, 2016 meeting was reviewed. Motion to accept by Doug Morey and seconded by Cheryl Preston.
3. There was discussion on the business arising from the minutes: Business Arising from Minutes: •

•

A Central recreation update was given. Committee’s were to review several Recreation documents. Our committee reviewed the South Frontenac Recreation Committee Terms of Reference, Centralized Indoor/Outdoor Booking Process Current SFRC Terms of Reference, and Draft Ball Diamond Advertising Policy. Committee member Linda Bates mentioned that she did not agree with the section of the Terms of reference that states that member will be compensated for meeting. All documents were sent home for members to further review. The Family day event was mentioned for recruitment of volunteers and to help organize. No one was available for that day.

New Business: •

To further review the recreation documents.

Meeting was adjourned at 7:30. Our next will be held at the Princess Anne building in Hartington at 7:00, Tuesday, February 28th 7:00, 2017.

Page 17 of 55

Loughborough District Parks and Recreation Canada Day Sub-Committee Feb 13, 2017 – 7 p.m. Attendance: Chair Mike Howe, Laura Hackett, Carol Sparling, Gary Hay, John Trousdale Report from the Committee Fireworks Report

• The committee discussed ways to improve communication during firework set up in case issues arise. It was suggested to have phone communication with a Lake Association representative that is out on the lake. Laura Hackett also suggested using Facebook and Twitter to update the public.
• Carol Sparling suggested using the field lights to signal the fireworks will be starting.
• Barriers will be needed to divide the field and for safety for the public while the fireworks are underway. Flyers/Advertisements/Website
• More help is needed with running the website. The info is outdated and the site is not mobile compatible.
• Heritage Canada’s logo must be on the website.
• More large signs are needed to direct the public during the event. Volunteers
• Chair Mike Howe will talk with Joanne Barr about ordering t-shirts for this year. Fundraising/Finances
• The committee will be able to review the finances once Chair Mike Howe is able to obtain a statement for the Canada Day account.
• John Trousdale is planning to approach individuals and businesses in the community for a donation. Vendors

Mill Street is interested in attending again this year. The committee needs to address the power issue as many fuses were being blown last year.

Parade

The committee discussed ways to increase the size of the parade. It was suggested that adding “best-dressed bicycle” competition, ATV’s and dogs may be interesting ways to add to the parade.

Page 18 of 55

Activities

Bill and Kerry Arthur will organize the dog show again this year as it was very popular last year. Gary Hay will find out this week if the train will be available for Canada Day as it was missed last year by the children. The Women’s Institute will arrange a historical display in the Library once again. Carol Sparling has approached the drama department at S.H.S. about having a play on the stage during Canada Day. More activities are needed for the older children and teens. Laura Hackett is looking into the pricing and availability for a petting zoo. John Trousdale is ordering the bouncy castles. They have not yet been confirmed. The committee would like two ordered for the different age groups. No news to report regarding the cow patty bingo.

The Canada Day cake will be purchased at Costco. Darlene LaBarre has tentatively offered to run the canteen this year.

Charlie King is tentatively confirmed to provide the sound system.

Food

Music

Miscellaneous

Next Meeting: April 10, 2017 Adjournment: 8:00 p.m. Recording Secretary: Sarah Vandewal

Page 2

Page 19 of 55

Storrington District Recreation Committee DRAFT Monday March 6th, 2017, 7:00 pm, Sunbury MINUTES OF MEETING CALL TO ORDER- 7:00 pm ATTENDANCE- Kevin Fox, Norm Roberts, Roberta Smith, Annie Campbell, Dave Fisher, John Kot, Ellwood Rollins, Amanda Pantrey Regrets- Alvin Wood DELEGATIONS- None. Mark Segsworth sends his regrets, he will join Tim Laprade at our next meeting to address the concerns and questions raised by this committee. APPROVAL OF AGENDAJohn moved to approve the agenda, seconded by Dave

Carried

APPROVAL OF MINUTESAnnie moved to approve the meeting minutes from January 23rd, 2017, seconded by Ellwood Carried CHAIR REMARKS- Kevin will Chair this meeting as Alvin is away. We will also have Tim and Mark attending the next meeting. BUSINESS ARISINGStorrington Retirees- S.A.L.T. luncheon will take place Friday March 10th at 11:30 at Storrington Center with no cost. It is an information and education lunch regarding financial elder abuse. The group received a letter from the Health Unit regarding a possible workshop that would address helping older adults stay healthy. There is a lot of interest and may be booked. A member lost their key to their cabinet cubby and needs a replacement. Norm will look into it. Baseball- Drag for both the diamonds are being made. Annie will get chalk. Soccer- Registration is set for March 18th. Bursaries will be available through Jump Start as well as the previous way of accessing them. Horseshoes- Nice advertisement space in the Recreation Guide. Registration and first games will be May 1st. More sand will be needed as well as a toilet the weekend before (April 22) to accommodate the work-bee that will take place to ready the area for the season. Canada Day 150- Soccer Club is a go for the tournament. The logo will feature a Canada150 design. Tim is ordering fireworks. Roberta suggests selling t-shirts featuring local businesses as sponsors. Band is good to go. They will play 3-5pm instead of having an open mic, adjusted from the feedback received last year. Ellwood will coordinate the parade again this year. No word on the grant request.

Page 20 of 55

Kevin and Norm had the idea of having all provincial flags displayed, though it is very costly. Depending on size of grant it may be feasible. Committee is encouraged to continue brainstorming ideas for a fun day. SOUTH FRONTENAC RECREATION COMMITTEE- There is a new member on the committee that is concerned about honorariums and the tax implications. They should be covered under a separate tax section specifically for honorariums that would not affect taxes. Great job on the Recreation Guide this year, but the names of the committee members are not listed. Could make it hard for the public to know who to contact. There is a new Chair for Central Frontenac. Student summer job postings are listed on the South Frontenac website. The approved capital budgets are posted on the websites. Any inquiries regarding operational budgets should be addressed to Tim Laprade or Mark Segsworth. Healthy Kids Community Challenge invoiced submitted to support township minor sports leagues. Each district will receive $500. Terms of Reference was updated. Baseball field advertisement updated. Hall and field booking updated. The township treasurer was asked about the T4 slips regarding honorariums and insurance for the groups who use the hall. This will be discussed next meeting with Tim and Mark. The township is paying for 10 people to take a Safe Food Handling Course. It will take place April 22nd in Piccadilly and will take all day. Roberta and Annie will attend. COUNCIL REPORT- Budget passed. On the agenda for this month’s meeting is a possible township flag that will feature the logo on a white background. Will update this committee next meeting. NEW BUSINESS- Nothing. OTHER BUSINESS- Hockey Day in Battersea in support of the Battersea Playground Revitalization Project was a huge success. Over $4500 raised in one afternoon. All money raised has been put into the township account for the project. NEXT MEETING- The next meeting will be Monday March 27th, 2017 at 7:00 pm in Sunbury. Tim Laprade and Mark Segsworth will be in attendance to answer concerns and questions raised by this committee. Ellwood motioned for adjournment at 7:42 pm

Carried

Page 21 of 55

Loughborough District Recreation Committee Minutes ^.m.yJKff^^

Monday, March 27, 2017 Attendance: Chair Mike Howe, Councillor Mark Schjerning, Councillor Ross Sutherland, Paul Wash, Tracy Holland Regrets: Terra Gower

1. Approval of Minutes - Monday, March 6, 2017 Motion to approve the minutes from Monday, March 6, 2017. Moved by: Paul Wash Seconded by: Tracy Holland Carried

2. Business Arising a. Canada Day Update The Scouts will be running the canteen at Canada Day this year. Councillor Mark Schjerning will let Tim Laprade know who will be attending the safe food handler’s course.

The committee is attempting to getthe domain codesand information necessaryto make changes to the current website. A new domain may need to be registered if the codes cannot be obtained for the current site.

Chair Mike Howe and 71m Lapradewill meet next weekto discuss the fireworks portion of the programing.

A $5, 000 grant was received from Heritage Canada. b. South Frontenac Recreation Committee

The O.P.P.would like to meet withTim Lapradeand local district representatives to discusstraffic control on Canada Day.The meeting date has not yet been set. c.

Harris Park No news to report at this time.

d.

Bowes Park No news to report at this time.

e. Wilmer Park

No news to report at this time. f.

The Point Park

A special Council meeting will be held tomorrow night to award all of the contracts for the upgrades at The Point.

Chair Mike Howe has invited T1m Laprade to the next district meeting to discuss the work being done at the Point. g. Capital Budget No news to report at this time.

Page 22 of 55 h. Central Soccer

Registration is off to a slow start this year. There is a lot of Interest in the developmental program. The soccer association is hoping to be able to use the Sydenham field this year. Soccer nets are being ordered. The portable nets should have wheels to be able to move them more easily. i.

Trlathlon No news to report at this time.

].

Football Chair Mike Howe spoke with Randy Ruttan who will continue to be the representative at the Loughborough District Recreation Committee. There have been some organizational changes in minor football.

k.

Canoe Club No news to report at this time.

New Business a. Volunteer of the Year Awards

Information was circulated to the local recreation committees via email and a hard copy of the memo from the township was provided with the minutes of March 6. b.

150 Ontario Grant - The Point

Information was circulated in hard copy to the committee which outlines what work being done and when. Any additional questions or concerns can be sent to Chair Mike Howe or to Tim Laprade. Next Meeting: Monday, May 1 @ 7 p. m. Adjournment: 7:35 p. m. Recording Secretary: Sarah Vandewal

Loughborough District Recreation Committee Minutes: Monday, March 27, 2017

Page 2

Page 23 of 55

Loughborough District Parks and Recreation Canada Day Sub-Committee April10, 2017-7p.m. Attendance: Chair Mike Howe, Laura Hackett, Jamie Deline, Councillor Ross Sutherland, Pam Deline, Joe Saunders, Bill Arthur, Kerry Arthur, Darlene Labarre Report from the Committee Fireworks Report

Field lights will be turned on to signal the fireworks show will begin in 15 minutes. Phone communication will be established during the setup of the fireworks. Tim Laprade will be in contact with Fireworks FX to order the fireworks. Flyers/Advertisements/Website

The newwebsite address is http://canadadaysydenham. com

Any additions can be sentto Jason Silverat jasonsilver@crookedbush. com Joanne will work on the brochure/flyer to hand out at the event.

Flyers that will be put up in the community are being updated by the Sydenham High School students.

2 large steel signs will be put up in the area once the website is updated on the signs.

Logos that must be represented on Canada Day flyers and signage are; Sydenham High School, Heritage Canada, The Lion’s Club and South Frontenac Township. Large signs are needed to direct the public at the event. Volunteers

Carol, Mike and Laura met with members of the student council at Sydenham High School and

they are very interested in helping with the event. 2 Representatives will attend future meetings. Approximately 14student volunteers are needed. Fundraising/Finances

Fundraisingwill befocused on supporting Canada Dayand not the fireworks due to the delays last year. Vendors

The committee discussed whether or not to charge vendors to help offset the costs for the Scouts. Members agreed that there should be a fee involved.

A generator may be needed as many fuses were blown last yearandthere were not enough power sources. Parade

John has contacted the O. P. P and has all aspects confirmed.

Page 24 of 55

Activities

The drama teacher from Sydenham High School will arrange a few small skits/plays to be incorporated into the opening ceremonies. The dog show will be a fashion show for the dog and owner. There will be a sign-up sheet so that we know how many people to expect. Unfortunately, the train is not available this year. Tlie committee will approach Norm Garrison to possibly arrange wagon rides. Joanne is organizing the face painting and will be training students prior to the event so that they feel more comfortable. A tent will be put up beside the gazebo for the face painters. The Women’s Institute will have a historical display available in the library. Food

The Scouts will be running the canteen this year. A couple of members will take the food handling course that is being offered through Tim Laprade. The Canada Day cake will be ordered through Costco. The Ladies Auxiliary will be holding a bake sate. Music

Red Rose Express, Picket Fences and Dark Horse have been confirmed. Mike is still looking for a 4th band. An open mic will be available before the bands start performing. Joe Saunders and Charlie Kingare confirmed to attend. Mike will approach Ava Ludlow to once again sing 0’ Canada during the opening ceremonies. There may be a choir at the high school that may also be interested. Miscellaneous

N/A

Next Meeting: May 9, 2017

Adjournment: 8:00 p. m. Recording Secretary: Sarah Vandewal

Page 2

Page 25 of 55

SOUTH FRONTENAC TOWNSHIP BY-LAW 2017-27 A BY-LAW TO LEVY TAXES IN THE TOWNSHIP OF SOUTH FRONTENAC FOR THE YEAR 2017

WHEREAS it is necessary for the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, 2001, the Fair Municipal Finance Act, 1997, the Fair Municipal Finance Act, 1997 (No.2) and the Small Business and Charities Protection Act, 1998 to establish tax rates for 2017; and, WHEREAS the tax ratios and tax rate reductions for prescribed property subclasses have been established by the County of Frontenac, by its By-law 2016-0048 and, WHEREAS it is necessary for the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, 2001 to levy on the whole rateable property according to the last revised assessment roll for the Corporation of the Township of South Frontenac the sums set forth for various purposes in Schedule “B” hereto attached for the current year; and WHEREAS an interim levy was made before the adoption of the estimates for the current year; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The 2017 estimates for the current year as set forth in Schedule “B” attached hereto and forming part of this by-law are hereby adopted.

For the year 2017, the Corporation of the Township of South Frontenac shall levy upon the Residential and Farm Residential Assessment, Multi-Residential Assessment, Commercial Assessment including new construction, Industrial Assessment including new construction, Parking Lot Assessment, Farmland Assessment and Managed Forest Assessment the rates of taxation per current value assessment as set out in Schedule “A” attached hereto and forming part of this by-law.

The levy provided for in Schedule “A” attached to this by-law shall be reduced by the amount of the interim levy for 2017.

For payments-in-lieu of taxes due to the Corporation of the Township of South Frontenac, the actual amount due to the Corporation of the Township of South Frontenac shall be based on the assessment roll and the tax rates for the year 2017.

For railway rights of way taxes due to the Corporation of the Township of South Frontenac in accordance with the Regulations as established by the Minister of Finance, pursuant to the Municipal Act, the actual amount due to the Corporation of the Township of South Frontenac shall be based on the assessment roll and the tax rates for the year 2017.

The levy for municipal, county, education and special area charges shall become due and payable as follows: Non-capped Classes (Residential, Managed Forest and Farmland)  50% of the final bill and any outstanding arrears shall be due on June 30th, 2017  The balance of the final bill shall be due on September 29th, 2017.

Page 26 of 55 2. Capped Classes (Commercial, Industrial, Multi-Residential, Parking lot) or a combination of Capped and Uncapped  

50% of the final bill and any outstanding arrears shall be due on August 31st, 2017 The balance of the final bill shall be due on September 29th, 2017.

As provided under Section 345(2) of the Municipal Act 2001, there shall be imposed a penalty of one and one-quarter percent (1.25%) per month on the first day of each month following default of payment on all taxes of the current year remaining unpaid after the due date of said taxes.

There shall be imposed additional interest of one and one-quarter percent (1.25%) per month on all taxes outstanding at the end of the year for which the taxes were levied as provided in Section 345(3) of the Municipal Act, 2001.

Penalty and interest charges at the prevailing rate will be added in the same manner as taxes to those non-levy items added to the Collector’s Roll for collection.

All supplementary taxes levied under the Assessment Act will be due in two installments with the second installment due one month after the first installment due date., and penalties and interest will be added in the same manner as the ordinary tax bills.

The Treasurer of the Corporation of the Township of South Frontenac is hereby empowered to accept part payment from time to time on account of any taxes due.

Pursuant to the provisions of the 2017 Municipal Budget, transfers budgeted as a “Contribution from Revenue Fund to Reserves” shall be implemented by the Treasurer in the amount budgeted. Transfers budgeted as a “Contribution from Reserves and/or Reserve Funds to Revenue Fund and/ or Capital Fund” shall be implemented by the Treasurer in the exact amount required to finance the actual expenditures of the particular project net of other applicable revenues, even should said amount exceed the transfer/ contribution from Reserves and/or Reserve Fund originally budgeted for.

Any surplus/deficit resulting from the 2017 operations of the General Revenue Fund as of December 31, 2017 shall be transferred to/financed from the reserve for Working Funds except for Winter Control, Building, Volunteer Firefighters wages, Water and Recycling which have dedicated reserves for stabilization.

Notwithstanding any of the foregoing, the Treasurer is hereby authorized to accept payments made on the current Pre-Authorized Payment Plan on the first day of the month following the due date for payment of taxes without adding penalty and/ or interest charges to the outstanding taxes and tax arrears.

If any section or portion of this by-law or the schedules attached hereto is found by a court of competent jurisdiction to be invalid, it is the intent of the Council of the Corporation of the Township of South Frontenac that all remaining sections and portions of this by-law and the schedules continue in force and effect.

Page 27 of 55 3. 16.

This by-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 16th day of May, 2017. Read a first and second time this 16th day of May, 2017. Read a third time and finally passed this 16th day of May, 2017.

Municipal Corporation of the Township of South Frontenac

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 28 of 55

Schedule “A” to By-Law No. 2017-27

TOWNSHIP OF SOUTH FRONTENAC - 2017 TAX RATE SCHEDULE

Assessment Class

RTC

South Frontenac Tax Rate

Residential and Farm Residential Multi-Residential Commercial-Full, Shared PIL Commercial Occupied Commercial Vacant Land Commercial Excess Land New Const-Full-No Support New Const-Excess Land-No Support Parking Lot Industrial -Full, Shared PIL Industrial -Excess Land, Shared PIL Industrial Occupied Industrial Excess Land Industrial Vacant Land Industrial-New Construction-Taxable Industrial-New Construction-Excess Farmlands Managed Forest Total

RT MT CH CT CX CU XT XU GT IH IK IT IU IX JT JU FT TT

0.597198% 0.597198% 0.597198% 0.597198% 0.418039% 0.418039% 0.597198% 0.418039% 0.597198% 0.597198% 0.388179% 0.597198% 0.388179% 0.388179% 0.597198% 0.388179% 0.149300% 0.149300%

Current Value Assessment

South Frontenac Levy

3,057,302,231 18,258,148.00 4,922,500 29,398.00 25,225 151.00 22,460,115 134,132.00 237,250 992.00 291,316 1,218.00 4,294,849 25,649.00 0 0.00 36,625 219.00 533,900 3,188.00 105,000 408.00 968,068 5,781.00 0 0.00 492,425 1,911.00 1,718,700 10,264.00 18,100 72.00 70,906,580 105,863.50 8,616,984 12,865.00 3,172,929,868 18,590,260

Page 29 of 55

Schedule “B” to By-Law No 2017-27

TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved January 17, 2017 Summary of Revenue and Expense

2016-2017 Budget 2016 Budget

2017 Budget

$

$

Variance $

%

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants

188,000

187,750

-250

-0.13%

2,227,404

1,017,469

-1,209,935

-54.32%

724,405

706,277

-18,128

-2.50%

1,762,879

2,121,335

358,456

20.33%

Grants from Other Municipalities

672,953

579,025

-93,928

-13.96%

Investment Income

151,600

251,000

99,400

65.57%

Penalties and interest on taxes

360,000

360,000

0

0.00%

Donations

158,500

23,500

-135,000

-85.17%

Other

22,065

16,065

-6,000

-27.19%

Transfers From Reserves/Reserve Funds

5,259,206

4,106,952

-1,152,254

-21.91%

TOTAL Revenue

11,527,012

9,369,373

-2,157,639

-18.72%

3,445,047

3,760,647

315,600

9.16%

Fire

2,748,408

3,093,152

344,744

12.54%

Police

2,958,010

3,022,718

64,708

2.19%

Conservation Authorities

207,670

220,392

12,722

6.13%

Protective Inspections and Control

117,350

116,367

-983

-0.84%

Emergency Measures

1,960

1,951

-9

-0.47%

Building Department

492,955

535,255

42,300

8.58%

Roadway Maintenance

11,313,935

10,415,748

-898,187

-7.94%

Winter Control

1,979,819

1,912,992

-66,827

-3.38%

363,547

391,842

28,295

7.78%

Solid Waste Management

2,698,152

2,413,283

-284,869

-10.56%

Parks, Recreation and Cemeteries

1,407,489

1,649,362

241,873

17.18%

327,311

422,171

94,860

28.98%

TOTAL Expense

28,061,653

27,955,880

-105,773

-0.38%

TO BE RAISED BY TAXATION

16,534,641

18,586,507

2,051,866

12.41%

OPERATING EXPENSE General Government Protection to Persons and Property

Transportation Services

Environmental Services Water System

Planning and Development

Page 30 of 55

Schedule “B” to By-Law No 2017-27

2017 CAPITAL BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

GENERAL GOVERNMENT Corporate Services New Projects Great Plains - Customer Self Serve Module / e-send Total PROTECTIVE SERVICES Building Carried Forward from 2016 Pick up Truck/SUV (replacing 2007) Sub-total Fire Carried Forward from 2016 Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27

Working Funds

40,000 40,000

0

40,000 40,000

0

35,000 35,000

0

35,000 35,000

0

35,000 45,000

Building Equipment

35,000 45,000

Fiscal-Working Funds Rolling - Fire Reserve

30,000

Fiscal-Working Funds (unspent Capital)

New Projects New-Commercial bunker gear washer/dryer-Station 8 New Recruits - Pagers/Gear X 30 Thermal Imaging Camera Pumper Replacement - 1991 GMC Sub-total

35,000 60,000 7,000 350,000 532,000

72,000

350,000 460,000

0

Total

567,000

72,000

495,000

0

TRANSPORTATION DEPARTMENT Carried Forward from 2015 Keeley- Paint Booth Conversion to service bay

10,000

10,000

Vertical - Facilities Res

300,000 28,000 10,000 60,000

300,000 28,000 10,000 60,000

Working Funds Vertical - Facilities Res Vertical - Facilities Res

5,000 30,000

5,000 30,000

Keeley Patrol yard - Front power gate

35,000

35,000

Keeley Admin - Finalize renovations

35,000

35,000

Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res (10k from 2016) Vertical - Facilities Res

Portland Yard - New Overhead doors & operators Half ton - 4 X 4 - Replace FT-51

15,000 35,000

15,000 35,000

Vertical - Facilities Res Rolling - Capital - Roads

3/4 ton 4 X 4 with Plow/Sander-replace FT-02 Bulldozer - replace FT-92 and BT-92 Wood Chipper - replace FT-85 Truck Scanner Box Paver for Tandem Inverary Intersection - Traffic Signals - Back up solar Tett Park Streetlight(s)

60,000 120,000 60,000 7,500 6,000 12,000 10,000

60,000 120,000 60,000

Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads

5,000 60,000 7,000

Rolling - Fire Reserve

Carried Forward from 2016

Radio Communication (Fire and PW)

Street Lights - New LED Installation Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement New Projects Bedford Patrol yard - Fire Seperation Keeley Patrol yard - Garage Door replacements ++

++

Linear Asset Construction-Villages/Local Roads/Arterial Roads

Total SYDENHAM WATER Water Tower Total ENVIRONMENTAL SERVICES Sanitation-Disposal Attendant Building Establish Transfer Station Sub-total Total

Working Funds

7,500 6,000 12,000 10,000

5,500,000 4,205,339

600,997 693,664

6,338,500 4,240,839

1,403,997 693,664

20,000 20,000

0

20,000 25,000 45,000 65,000

20,000 20,000

Water Reserve 0

20,000 25,000 0 0

45,000 65,000

Dev Chgs 200,000 OCIF 222,568 AIR 400,997 County FGT 471,096 (City 93,929 to 2018)

Landfill Closure Landfill Closure 0 0

Page 31 of 55

Schedule “B” to By-Law No 2017-27

2017 CAPITAL BUDGET

BUDGETED EXPENDITURE

PROPOSED FINANCING OTHER TAX LEVY RESERVES

TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment Energy Audit Carried Forward from 2014 OPP Building -Garage Floor Drains

Rec Res 10,000 Vert-Fac Res 23,000 Federal Gas Tax

33,000 32,500

33,000 32,500

20,000

20,000

118,212

118,212

Bradshaw- Station 1 paving - per study

8,000

8,000

Wash Curtains (Stn 5 & 8)

12,000

12,000

Verona-Station 3 repairs as per study

5,000

5,000

18,800

18,800

1,000,000

1,000,000

10,000

10,000

Vertical - Facilities

Verona Medical - Lighting and Flooring upgrade

5,000

5,000

Windows/insulation - Station 5

25,000

25,000

Vertical - Facilities 11,000 Vertical Fac Res 2016-14,000-FiscalWorking Funds (unspent Capital)

New Hall-Perth Rd- Station 6 (Land/ Architect)

Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Carried Forward from 2016 Paving - Station 7

Vertical - Facilities Res DCF 103,212 Vert-Fac Res 15,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res Carry over 2015: DCF 87,000 FGT 250,000 Vert-Fac 663,000

New Projects

Total

1,287,512

RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2015 Museum - Window Replacement Carried Forward from 2016 Fermoy Hall - Building upgrades, well, paint insulation, septic

• system
• Glendower Hall - Front Step Replacement

0

(8,000 from 2013)

11,000

8,000

4,000

30,000

30,000

Parkland

40,000 19,000 60,000

40,000 19,000 60,000

Parkland Parkland

500,000

333,333 166,667

CIP 150 application Parkland

155,000

77,500

ON 150 application Parkland

10,000 5,000 20,000

10,000 5,000 20,000

Battersea Ball Park - New Playground Equipment

30,000

15,000

Tett Park - Swing Set Replacement Centennial Park - Portable Soccer Nets Township boat docks Museum - Furnace

5,000 6,500 10,000 10,000

5,000 6,500 10,000 10,000

919,500

20,000

636,333 263,167

9,217,512 4,332,839

3,927,842 956,831

New Projects Storrington Centre - accessible washrooms, update septic, parking lot improvements, retrofitting, kitchen update, space reconfiguration Point Park- accessible pathway, washroom & building upgrades, reconstruct tennis court for multi-use, replace play structure Wilmer Ball Park - Repair Retaining Wall Wilmer Ball Park - Install New Fence Gilmour Point - Design of New Public Wash/Changerooms

Total TOTALS

1,287,512

11,000

Centennial Park - Upper Ball Diamond Repair Boat Launch upgrades (Buck Lake & Knowlton)

++

0

Require follow up report/plan to Council re: streetlight new installation & Tett Park (upset limit 10,000 for one light) 2016 Project on hold pending follow up report to, and approval from Council

4,000

Parkland

Parkland

77,500

15,000

Parkland Parkland Parkland Fundraising Parkland Parkland Parkland Parkland Parkland

Page 32 of 55

Payment Listing For the period of May 3, 2017 to May 16, 2017

Accounts Payable Payment Listing: 472,951.21

For the period of May 3, 2017 to May 16, 2017 Payroll Payment Listing: Pay Period #10

Pay date May 10, 2017

83,339.49

For the period of April 23, 2017 to May 6, 2017 Council Reimbursement

Pay date May 10, 2017

4,083.73

For the period of April 23, 2017 to May 6, 2017

$ Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending May 16, 2017 in the amount of

$

560,374.43

Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer

560,374.43

System:

11/05/2017

User ID:

srummell

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:55:36 AM

From: 03/05/2017

To: 16/05/2017

Page:

1

Page 33 of 55

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000007354

Date

Inv #

16/05/2017

Vendor

Description

49126

COUNTY OF FRONTENAC FMIS 1ST QTR 2017

63754 63855

THE FRONTENAC NEWS AD - APR 27 AD - MAY 4

Total EFT000000007354 EFT000000007368 16/05/2017

Total EFT000000007368

Total Gen

Amount $27,379.82 $27,379.82 $390.07 $486.77 $876.84

$28,256.66

1000 Cheque 068431

Total 068431 EFT000000007340

Date

Inv #

16/05/2017

Vendor

Description

124782 124836

MACLELLAN WATER TECHNOLOGY DOWN WELL CEMERA INSPECTION WELL INSPECTION

2017-01

1684504 ONTARIO INC. PLOW 31 & SAND 34 16/11-17/04

16/05/2017

Total EFT000000007340 EFT000000007345 16/05/2017

Amount $101.76 $581.61 $683.37 $5,637.50 $5,637.50

BAY ELECTRIC 11746

Total EFT000000007345 EFT000000007356 16/05/2017

REPLACE BALLAST

$199.31 $199.31

WATER

$117.67 $117.67

CULLIGAN 0962488

Total EFT000000007356 EFT000000007358 16/05/2017 0986244

DALTCO ELECTRIC & SUPPLY LED WALLPACK

17/04-VMED 17/04-OFFICE 17/04-OFFICE

R&D NELSON GENERAL MAINTENANCE MAR & APR 2017 GEN MAINT MAR & APR 2017 cleaning MAR & APR 2017 cleaning sply

29575

SELECT DOOR AND FRAME DOOR PARTS

701

SPECIALIZED ONSITE SERVICES WATER SAMPLES

69704

TROUSDALE’S HOME HARDWARE LIGHTS

Total EFT000000007358 EFT000000007390 16/05/2017

Total EFT000000007390 EFT000000007395 16/05/2017 Total EFT000000007395 EFT000000007398 16/05/2017 Total EFT000000007398 EFT000000007406 16/05/2017 Total EFT000000007406

Total

$356.35 $356.35 $697.89 $1,343.23 $200.18 $2,241.30 $394.14 $394.14 $3,181.78 $3,181.78 $18.30 $18.30

$12,829.72

1100 Counc Cheque 068420

Date

Inv #

03/05/2017 2017 GRANT

Total 068420 068428 Total 068428 068440 Total 068440 068443

16/05/2017

16/05/2017

Description

FRONTENAC 4-H ASSOCIATION 2017 GRANT

FRONTENAC BALL HOCKEY ASSOCIATION 2017 COMMUNITY GRANT 2017 COMMUNITY GRANT SYDENHAM LAKE CANOE CLUB 2017 COMMUNITY GRANT 2017 COMMUNITY GRANT

16/05/2017 17/05/31-HALL

Total 068443

Vendor

VERONA LIONS CLUB HALL RENTAL 17/05/31

Amount $1,500.00 $1,500.00 $1,000.00 $1,000.00 $425.00 $425.00 $75.00 $75.00

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Counc

Page:

2

Page 34 of 55 $3,000.00

1250 Clk Cheque EFT000000007354

Date

Inv #

16/05/2017

Vendor

Description

49115

COUNTY OF FRONTENAC EAP 17/04

144506

CUNNINGHAM SWAN CARTY LEGAL SERVICE MAR 24-APR 3

6991 1057 1058 8844

TROUSDALE’S FOODLAND COFFEE COFFEE & CREAM COFFEE & CREAM CREAM

311676

UPPER CANADA OFFICE SYSTEMS 12,028 COPIES

Total EFT000000007354 EFT000000007357 16/05/2017 Total EFT000000007357 EFT000000007405 16/05/2017

Total EFT000000007405 EFT000000007411 16/05/2017 Total EFT000000007411

Total Clk

Amount $234.08 $234.08 $2,162.91 $2,162.91 $17.99 $31.85 $23.37 $8.07 $81.28 $448.60 $448.60

$2,926.87

1275 Fin Cheque 068437 Total 068437 EFT000000007362

Date

Inv #

16/05/2017

Vendor

Description

8100160228

SHRED-IT INTERNATIONAL ULC SHREDDING DOCUMENTS

D27798

DIAMOND MUNICIPAL SOLUTIONS INC. HR EXEC WORKSHOP

42602

VERSUS BUSINESS FORMS & LABELS FINAL TAX BILLS 12M

16/05/2017

Total EFT000000007362 EFT000000007413 16/05/2017 Total EFT000000007413

Amount $72.27 $72.27 $676.71 $676.71 $730.47 $730.47

Total Fin

$1,479.45

Total GG

$48,492.70

20 PP&P 2100 Fire Cheque 068423 Total 068423 068429 Total 068429 068435

Total 068435 068438

Date

Inv #

16/05/2017

Description

092904

ATKINSON HOME BUILDING CENTRE BLADES

1652

GROUNDWORK ENGINEERING LTD GEOTECHNICAL INVESTIGATION

17/04/25-7 17/04/25-6

ORMSBEE’S MERCANTILE LUNCH - 2 DAYS 16 BREAKFAST SANDWICHES

16/05/2017

16/05/2017

16/05/2017

Amount $109.87 $109.87 $6,838.27 $6,838.27 $302.88 $48.68 $351.56

SNIDER, PERCY 17/02/16-24

Total 068438 EFT000000007341

Vendor

16/05/2017

PLOW/SAND FEB 11,12 & 16

A0247427 A0237887

ABELL PEST CONTROL INC. PEST CONTROL 17/04 PEST CONTROL 17/04

9431972950

ACKLANDS - GRAINGER INC. fire boots

436156

FIRE SERVICE MANAGEMENT WASH & REPAIR SUIT

KS19515 KS19406

KENWORTH ONTARIO - KINGSTON FIX TAIL LIGHTS REPAIR LEAK

Total EFT000000007341 EFT000000007342 16/05/2017 Total EFT000000007342 EFT000000007365 16/05/2017 Total EFT000000007365 EFT000000007376 16/05/2017

$264.58 $264.58 $44.51 $36.08 $80.59 $238.00 $238.00 $498.93 $498.93 $109.65 $1,616.01

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT KS19433

Total EFT000000007376 EFT000000007380 16/05/2017 17/04/12-18

LEONARD, ELIZABETH CLEANING FIREHALL

1236434-00

LEVITT-SAFETY LIMITED test SCBA x 41 / FACEPIECE x14

56230851 56200964

LINDE CANADA LIMITED 15687 OXYGEN OXYGEN

B01421

PAT ROGERS TOWING SERVICE TOW CALL

609384

ROSEN ENERGY GROUP SYD GAS 596.9 L @ $1.0395

Total EFT000000007380 EFT000000007381 16/05/2017 Total EFT000000007381 EFT000000007382 16/05/2017

Total EFT000000007382 EFT000000007387 16/05/2017 Total EFT000000007387 EFT000000007392 16/05/2017 Total EFT000000007392 EFT000000007397 16/05/2017

REPAIR REAR BEACON

SNIDER, LISA 17/04-CLEANING

Total EFT000000007397 EFT000000007399 16/05/2017

CLEANING 4 @ $35

15208018

SUPERIOR PROPANE INC. 688.2 L @ $0.40

69536 69361

TROUSDALE’S HOME HARDWARE BLADES KEY

W14696

TURRIS COMMUNICATIONS LTD PROGRAMMING 2 RADIOS

Total EFT000000007399 EFT000000007406 16/05/2017

Total EFT000000007406 EFT000000007408 16/05/2017 Total EFT000000007408

Total Fire

Page:

3

Page 35 of 55 $152.01 $1,877.67 $60.00 $60.00 $3,780.38 $3,780.38 $350.20 $307.87 $658.07 $432.48 $432.48 $631.40 $631.40 $140.00 $140.00 $320.21 $320.21 $47.74 $6.09 $53.83 $66.14 $66.14

$16,401.98

2110 Cvc# Cheque EFT000000007396

Date

Inv #

16/05/2017

Vendor

Description

Amount

SIGNS PLUS 2971

CIVIC SIGNS

Total EFT000000007396

Total Cvc#

$64.11 $64.11

$64.11

2620 Anml Ctl Cheque EFT000000007367

Date 16/05/2017

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2017-MAY 17/05 ANIMAL CONTROL

Total EFT000000007367

Total Anml Ctl

Amount $3,256.19 $3,256.19

$3,256.19

2640 Bylaw enf Cheque EFT000000007367

Date 16/05/2017

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2017-MAY 17/05 PARKING BYLAW SF-P-2017-MAY 17/05 PARKING BYLAW

Total EFT000000007367

Amount $457.92 $634.98 $1,092.90

Total Bylaw enf

$1,092.90

Total PP&P

$20,815.18

30 Trans 3000 PW OH Cheque 068425

Date

Inv #

16/05/2017

Vendor

16/05/2017

Amount

BRG ASSOCIATES 17-016

Total 068425 068442

Description SF-PLEASANT VALLEY MD

TROPHY HOUSE

$679.76 $679.76

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 1359

Total 068442 EFT000000007343

16/05/2017

5 X PLAQUES

C14258-0517

ALLIANCE WIRELESS 17/04 ANSWERING SERVICE

K986594 K986596

GRAND & TOY LIMITED OFFICE SUPPLIES OFFICE SUPPLIES

Total EFT000000007343 EFT000000007369 16/05/2017

Total EFT000000007369

Total PW OH

Page:

4

Page 36 of 55 $442.66 $442.66 $220.45 $220.45 $133.83 $1.68 $135.51

$1,478.38

3005 RdAdmOH Cheque 068433

Date

Inv #

16/05/2017 43031 43032 43033

Vendor

Description

ONTARIO GOOD ROADS ASSOCIATION ROAD SCHOOL D.GIBSON ROAD SCHOOL S. MITCHELL ROAD SCHOOL B. BENDER

Total 068433

Total RdAdmOH

Amount $905.66 $905.66 $905.66 $2,716.98

$2,716.98

3010 Cheque 068423 Total 068423 068441 Total 068441 EFT000000007341

Date

Inv #

16/05/2017

Vendor

090109

ATKINSON HOME BUILDING CENTRE BUILDING MATERIALS

R8882206

TOROMONT INDUSTRIES LTD. 17/04 RENTAL WHEEL LOADER

A0231765

ABELL PEST CONTROL INC. 17/04 PEST CONTROL

24204664

BATTLEFIELD EQUIPMENT RENTALS SURVEYOR STAKES

1612-003

BRICAZA CORPORATION HARROWSMITH RD DRAW 3

16/05/2017

16/05/2017

Total EFT000000007341 EFT000000007344 16/05/2017 Total EFT000000007344 EFT000000007349 16/05/2017 Total EFT000000007349 EFT000000007351 16/05/2017

Amount $343.78 $343.78 $4,375.68 $4,375.68 $63.84 $63.84 $53.69 $53.69 $112,478.57 $112,478.57

CANADIAN TIRE 119878

Total EFT000000007351 EFT000000007352 16/05/2017

STEREO & DASH INSTALL

$167.88 $167.88

CLEANING SUPPLIES UNIFORM C.G. CLEANING SUPPLIES UNIFORM W.S.

$36.42 $9.51 $114.04 $10.07 $170.04

CINTAS 884792989 884792989 884807865 884807865

Total EFT000000007352 EFT000000007360 16/05/2017 1312

DEDICATED ENVIRONMENTAL SERVICES INC WELL ABANDONMENT X 2

7767

D.MARTIN WELDING & FABRICATING FABRICATE PROPANE CAGE

04182017-8

ENVIRONMENTALL CONTRACTING SERV EXTRA DEMO COSTS 4318 OTTAWA

Total EFT000000007360 EFT000000007363 16/05/2017 Total EFT000000007363 EFT000000007364 16/05/2017 Total EFT000000007364 EFT000000007366 16/05/2017

$1,631.21 $1,631.21 $966.72 $966.72 $457.92 $457.92

FISH, DOROTHY 5949

Total EFT000000007366 EFT000000007371 16/05/2017

CLEANING 5 @ $76.50

INV107350640

HD SUPPLY CANADA, INC CHAIN

P24944

JOE JOHNSON EQUIPMENT INC. TRACKLESS BRUSH ARM TEETH

9304878856

KENT AUTOMOTIVE PARTS

Total EFT000000007371 EFT000000007374 16/05/2017 Total EFT000000007374 EFT000000007375 16/05/2017 Total EFT000000007375

Description

$382.50 $382.50 $199.92 $199.92 $1,564.17 $1,564.17 $172.09 $172.09

System:

11/05/2017

User ID:

srummell

EFT000000007377

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

16/05/2017 146-142936

KROWN RUST CONTROL T40 CASE OF 12

34744

L.D. POWER SPORTS CHAINSAW REPAIR

Total EFT000000007377 EFT000000007378 16/05/2017 Total EFT000000007378 EFT000000007379 16/05/2017

5

Page 37 of 55 $82.43 $82.43 $102.48 $102.48

LEONARD FUELS 1058-779944

Total EFT000000007379 EFT000000007380 16/05/2017

442.9 L @ $0.765

17/04/28-19

LEONARD, ELIZABETH CLEANING 4 @ $75

56233210

LINDE CANADA LIMITED 15687 ACETYLENE/OXYGEN

020653

M.A. BARR SERVICE STATION FIX DIESEL LEAK

222751

MCKEOWN AND WOOD FUELS 3005.1 L @ $0.7510

Total EFT000000007380 EFT000000007382 16/05/2017 Total EFT000000007382 EFT000000007383 16/05/2017 Total EFT000000007383 EFT000000007384 16/05/2017 Total EFT000000007384 EFT000000007386 16/05/2017

$344.78 $344.78 $300.00 $300.00 $256.02 $256.02 $149.38 $149.38 $2,296.55 $2,296.55

NORTRAX 729284

Total EFT000000007386 EFT000000007388 16/05/2017 133697 Total EFT000000007388 EFT000000007390 16/05/2017

REPLACE BRAKES PAT’S RADIATOR SERVICE LTD. RADIATOR

$22,405.08 $22,405.08 $1,536.56 $1,536.56

R&D NELSON GENERAL MAINTENANCE $146.53 $146.53 $20.37 $20.36 $333.79

17/04-G,P,B 17/04-G,P,B 17/04-G,P,B 17/04-G,P,B Total EFT000000007390 EFT000000007393 16/05/2017 10886 Total EFT000000007393 EFT000000007396 16/05/2017

R. THURSTON TECHNOLOGIES REPAIR RADIO

$221.84 $221.84

SIGNS PLUS 2971

Total EFT000000007396 EFT000000007400 16/05/2017

TRUCK NUMBERS

S-0048391

SWEET’S SAND & GRAVEL 69.74 T 3" GRAVEL @ $7.20

333104T 332712T

TALLMAN TRUCK CENTRE LIMITED VALVE COMPRESSOR, GASKET, CORE

6083-433912 6083-433752 6083-433919

TOWN AND COUNTRY AUTO SUPPLY SHOP TOOL 2 POLE CONNECTOR RUBBER AIR HOSE

1151 8262

TROUSDALE’S FOODLAND WATER COFFE/SUGAR/CREAM

68727 68876 68876 68877 69339 69381 68783 208106

TROUSDALE’S HOME HARDWARE NO TRESPASSING SIGNS HARDWARE FOR SIGN BOX BLADES PLYWOOD FOR SIGN BOX RAKES & SHOVELS KNIFE,HAMMER, DRILL BITS DRIP CAP SHOW & SHINE BBQ PROPANE

144575905-003

UNITED RENTALS OF CANADA INC FENCE RENTAL 17/03/28-17/04/28

Total EFT000000007400 EFT000000007402 16/05/2017

Total EFT000000007402 EFT000000007404 16/05/2017

Total EFT000000007404 EFT000000007405 16/05/2017

Total EFT000000007405 EFT000000007406 16/05/2017

Total EFT000000007406 EFT000000007409 16/05/2017 Total EFT000000007409 EFT000000007410 16/05/2017

Page:

UNIVERSAL SUPPLY GROUP

$15.26 $15.26 $510.94 $510.94 $192.07 $2,066.29 $2,258.36 $8.26 $61.46 $31.54 $101.26 $453.87 $51.61 $505.48 $32.78 $35.27 $57.41 $41.71 $143.42 $69.17 $5.08 $18.01 $402.85 $276.79 $276.79

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 173-149398

SPILL CONTAINMENT KIT

Total EFT000000007410

Total

Page:

6

Page 38 of 55 $162.77 $162.77

$155,290.63

3310 Hardtop Patching Cheque 068438

Date

Inv #

16/05/2017

Vendor

Amount

SNIDER, PERCY 17/04/28-17

Total 068438 EFT000000007339

Description

16/05/2017 24453

Total EFT000000007339 EFT000000007403 16/05/2017

PATCHING/FLAGGING APR26-28 BOULTON SEPTIC/LARMON’S PATCHING/FLAGGING APR17-18

$2,800.31 $2,800.31 $1,695.32 $1,695.32

TEM ROADWORK 356007

PATCHING/FLAGGING APR26-MAY2

Total EFT000000007403

Total Hardtop Patching

$5,250.82 $5,250.82

$9,746.45

3315 Sweeping Cheque EFT000000007344

Date

Inv #

16/05/2017 24204664

Vendor

Description

BATTLEFIELD EQUIPMENT RENTALS SURVEYOR STAKES

Total EFT000000007344

Total Sweeping

Amount $53.69 $53.69

$53.69

3405 Washout Cheque 068432

Date

Inv #

16/05/2017

Vendor

Description

Amount

O. BETTSCHEN 38355

50.53 T @ $7.95 GRAN B

Total 068432

Total Washout

$408.78 $408.78

$408.78

3425 Gradng & Grvl resurf Cheque 068432

Date

Inv #

16/05/2017

Vendor

16/05/2017

223.76 T 5/8" @ $7.95 38.75 T @ $8.40 GRAN A 5/8 11.23 T 5/8" @ $8.40

$1,810.21 $331.22 $95.99 $2,237.42

GRADING MAR 29 & APR 10

$648.72 $648.72

SNIDER, PERCY 17/04/10-15

Total 068438 EFT000000007355

Amount

O. BETTSCHEN 38368 38355 38380

Total 068432 068438

Description

16/05/2017 90073356

CRUICKSHANK CONSTRUCTION 54.14 T GRAN A @ $7.95

S-0048446 S-0048363 S-0048363 S-0048470 S-0048391

SWEET’S SAND & GRAVEL 17.72 T 5/8" @ $7.75 50.27 T 7/8" GRAN A @ $7.65 790.86 T 7/8" GRAN A @ $8.65 61.5 H GRADER RENTAL @ $125 36.88 T GRAVEL 7/8"@ $7.65

Total EFT000000007355 EFT000000007400 16/05/2017

Total EFT000000007400

Total Gradng & Grvl resurf

$437.98 $437.98 $139.75 $391.33 $6,961.34 $7,822.80 $287.09 $15,602.31

$18,926.43

3535 Surface Fldng Cheque EFT000000007412

Date

Inv #

16/05/2017

Vendor

Description

VERONA HARDWARE LIMITED 100 LB PROPANE FILL MATERIALS & GAR BAGS

Amount

Total EFT000000007412

$67.54 $38.43 $105.97

Total Surface Fldng

$105.97

35148 35118

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

7

Page 39 of 55

3610 Trfc Sg mnt Cheque EFT000000007394

Date

Inv #

16/05/2017

Vendor

Description

Amount

R.W. ELECTRIC REPAIR FLASHING BEACON YARKER

$1,315.25 $1,315.25

CAUTION LIGHT SUNBURY RD

Total EFT000000007407

$2,646.78 $2,646.78

Total Trfc Sg mnt

$3,962.03

33428 Total EFT000000007394 EFT000000007407 16/05/2017

TRUE ELECTRIC 6773

3615 Street signs Cheque EFT000000007346

Date

Inv #

16/05/2017 354524

Total EFT000000007346 EFT000000007396 16/05/2017

Vendor

Description

BMR MANUFACTURING INC. SIGNS

Amount $741.10 $741.10

SIGNS PLUS 2971

STREET SIGNS

165

TROUSDALE’S HOME HARDWARE LUMBER

Total EFT000000007396 EFT000000007406 16/05/2017

$220.51 $220.51

Total EFT000000007406

$4,337.52 $4,337.52

Total Street signs

$5,299.13

3620 Reg signs Cheque EFT000000007346

Date

Inv #

16/05/2017 354524

Vendor

Description

BMR MANUFACTURING INC. SIGNS

Total EFT000000007346

Total Reg signs

Amount $285.90 $285.90

$285.90

3625 RR cross mnt Cheque EFT000000007350

Date

Inv #

16/05/2017 11092241

Vendor

Description

CANADIAN PACIFIC RAILWAY 17/04 RAILWAY CROSSING

Amount

Total EFT000000007350

$831.00 $831.00

Total RR cross mnt

$831.00

3630 Gd ps/rl mnt Cheque 068427

Date

Inv #

16/05/2017 8545

Vendor

Description

E. S. HUBBELL & SONS LIMITED GUIDE RAILS, GUIDE SPACER

Total 068427

Total Gd ps/rl mnt

Amount $1,427.36 $1,427.36

$1,427.36

3640 Warning Sgns Cheque EFT000000007346

Date

Inv #

16/05/2017

Vendor

Description

BMR MANUFACTURING INC. SIGNS

Amount

Total EFT000000007346

$322.09 $322.09

Total Warning Sgns

$322.09

354524

9999 Cheque 068432

Date

Inv #

16/05/2017

Total Total Trans

Description

Amount

O. BETTSCHEN 38380

Total 068432

Vendor

60.27 T GRAN B @ $7.95

$487.55 $487.55

$487.55 $201,342.37

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

8

Page 40 of 55

40 Env 4110 Water Treat Cheque 068424

Date

Inv #

16/05/2017 7631-17/04

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE 17/04 TELEPHONE

Total 068424

Total Water Treat

Amount $74.28 $74.28

$74.28

5005 SW & Fac OH Cheque 068426

Date

Inv #

16/05/2017

Vendor

Total 068434 EFT000000007406

Amount

CAMBIUM INC. 2016-20363 2016-20485

Total 068426 068434

Description

16/05/2017

CLOSURE/POST-CLOSURE REPORTS COUNCIL PRESENTATION AMP 2016

12332

OHE CONSULTANTS BUILDING CONDITION ASSESSMENT

69610

TROUSDALE’S HOME HARDWARE RAKES X 2

16/05/2017

$661.44 $1,485.70 $2,147.14 $26,987.00 $26,987.00

Total EFT000000007406

$56.97 $56.97

Total SW & Fac OH

$29,191.11

5110 Gab disp Cheque 068426

Date

Inv #

16/05/2017

Vendor

16/05/2017

05/05/2017

$895.49 $712.32 $356.16 $1,963.97

03050672 03050672 03050672

ABELL PEST CONTROL INC. 17/03 PEST CONTROL 17/03 PEST CONTROL 17/03 PEST CONTROL

9152 9152 9152

JODY CAMPBELL’S SEPTIC SERVICE 17/04 PORTABLE TOILET 17/04 PORTABLE TOILET 17/04 PORTABLE TOILET

MCNICHOLS CONSTRUCTION LTD 17/04/24-SALEM 17/04 SALEM DUMP 17/04/24-GREENBAY 17/04 GREEN BAY DUMP 17/05/08 BRADSHAW 17/05 BRADSHAW DUMP PROGRESSIVE WASTE SOLUTIONS CAN INC 647-0000022957 74.86 MT WASTE

Total EFT000000007389 EFT000000007406 16/05/2017 69705 Total EFT000000007406 EFT000000007414 16/05/2017

PORTLAND DUMP / DOZER PORTLAND DUMP WASTE PORTLAND DUMP WASTE MCKENNA’S LOCK & KEY NEW MASTER LOCKS NEW MASTER LOCKS NEW MASTER LOCKS

Total EFT000000007341 EFT000000007373 16/05/2017

Total EFT000000007385 EFT000000007389 16/05/2017

$2,961.22 $2,961.22 $2,808.58 $2,808.58 $2,808.58 $2,655.94 $2,655.94 $19,660.06

7664 7664 7664 Total EFT000000007338 EFT000000007341 16/05/2017

Total EFT000000007373 EFT000000007385 16/05/2017

REPORT WDS AMP 2016 REPORT WDS AMP 2016 REPORT WDS AMP 2016 REPORT WDS AMP 2016 REPORT WDS AMP 2016 REPORT WDS AMP 2016 REPORT WDS AMP 2016 SNIDER, PERCY

17/04/20-10 17/04/20-11 17/04/24-14 Total 068438 EFT000000007338

Amount

CAMBIUM INC. 2016-20394 2016-20395 2016-20396 2016-20397 2016-20398 2016-20399 2016-20400

Total 068426 068438

Description

TROUSDALE’S HOME HARDWARE WASP CONTROL WHALEY, GEORGE

$278.13 $278.14 $278.14 $834.41 $56.27 $56.27 $56.27 $168.81 $117.02 $117.02 $117.02 $351.06 $3,297.02 $3,704.06 $2,645.76 $9,646.84 $7,083.62 $7,083.62 $19.31 $19.31

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 511085

17/04 LOUGH LANDFILL MAINT

Total EFT000000007414

Total Gab disp

Page:

9

Page 41 of 55 $4,772.44 $4,772.44

$44,500.52

5210 Rec Disp/Prc Cheque EFT000000007353

Date

Inv #

16/05/2017

Vendor

Description

CITY OF KINGSTON WASTE SERVICE 1ST QTR WASTE SERVICE 1ST QTR WASTE SERVICE 1ST QTR WASTE SERVICE 1ST QTR

Amount

Total EFT000000007353

-$12,124.33 $23,877.48 $216.58 $1,291.67 $13,261.40

Total Rec Disp/Prc

$13,261.40

33554 33554 33554 33554

5305 HHW Cheque EFT000000007348

Date

Inv #

16/05/2017 20170039 20170081

Vendor

Description

BRENDAR ENVIRONMENTAL INC. 17/03 HHW SERVICES 17/04 HHW SERVICES

Total EFT000000007348

Amount $8,004.56 $4,119.08 $12,123.64

Total HHW

$12,123.64

Total Env

$99,150.95

70 Cem 7000 Health Cheque 068436 Total 068436 EFT000000007361

Date

Inv #

16/05/2017

Vendor

Description

3812

SHAW’S LANDSCAPING GRASS CUTTING 6TH PMT

1506 1506 1506

D G YOUNGE CONCRETE BURIAL VAULTS CEMETERY SERVICES 17/04 CEMETERY SERVICES 17/04 CEMETERY SERVICES 17/04

16/05/2017

Total EFT000000007361

Amount $339.19 $339.19 $559.68 $457.92 $534.24 $1,551.84

Total Health

$1,891.03

Total Cem

$1,891.03

80 Rec 8000 Rec Cheque 068423 Total 068423 068430 Total 068430 068436

Total 068436 EFT000000007340

Date

Inv #

16/05/2017

Description

092616

ATKINSON HOME BUILDING CENTRE BIG O AND DRAIN PIPE

INV000015773

KFLA PUBLIC HEALTH UNIT SAFE FOOD HANDLERS X 13

3835 3833 3832 3830 3814

SHAW’S LANDSCAPING GRASS CUTTING 2016 - 6TH PMT GRASS CUTTING 2016 - 6TH PMT GRASS CUTTING 2016 - 6TH PMT GRASS CUTTING 2016 - 6TH PMT GRASS CUTTING 2016 - 6TH PMT

2017-02

1684504 ONTARIO INC. PLOW 31 & SAND 34 16/11-17/04

24204703 24204703 24204703 24204703

BATTLEFIELD EQUIPMENT RENTALS ROLLER RENTAL ROLLER RENTAL ROLLER RENTAL ROLLER RENTAL

16/05/2017

16/05/2017

16/05/2017

Total EFT000000007340 EFT000000007344 16/05/2017

Total EFT000000007344

Vendor

Amount $109.60 $109.60 $650.00 $650.00 $93.28 $508.80 $169.60 $169.60 $169.60 $1,110.88 $4,314.62 $4,314.62 $329.14 $329.14 $329.14 $329.13 $1,316.55

System:

11/05/2017

User ID:

srummell

10:55:36 AM

EFT000000007347

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

16/05/2017 250417

BOWES CARPENTRY POINT PARK WASHROOMS - 50%

0986245

DALTCO ELECTRIC & SUPPLY 26W LED WALLPACK

05793 05793

HARTINGTON EQUIPMENT LIMITED HACKETT 4X4, DRAW BAR, CHAIN HACKETT 4X4, DRAW BAR, CHAIN

Total EFT000000007347 EFT000000007358 16/05/2017 Total EFT000000007358 EFT000000007370 16/05/2017

Total EFT000000007370 EFT000000007390 16/05/2017 17/04-LIB 17/04-LIB 17/04-G,P,B 17/04-G,P,B Total EFT000000007390 EFT000000007399 16/05/2017

R&D NELSON GENERAL MAINTENANCE MAR & APR 2017 cleaning MAR & APR 2017 cleaning sply

15611961

SUPERIOR PROPANE INC. 368.4 L @ $0.40

S-0048363

SWEET’S SAND & GRAVEL 8.9 T 7/8" GRAN A @ $8.65

02857 02106

SYDENHAM LANDSCAPE PRODUCTS 50 LB BAG GRASS SEED SAND 52 YARDS

68899 68894 69362 69339 69421 301462 502598 69566 69720 69720

TROUSDALE’S HOME HARDWARE NUTS & FASTENERS MATERIALS FOR DOCK ANCHORS KNIFE, LEVEL & WEED BARRIER BIG O, SPRAY FOAM BIG O, DRAIN WEED BARRIER WEED BARRIER LUMBER LINE MARKING POWDER LINE MARKING POWDER

Total EFT000000007399 EFT000000007400 16/05/2017 Total EFT000000007400 EFT000000007401 16/05/2017

Total EFT000000007401 EFT000000007406 16/05/2017

Total EFT000000007406

Total Rec

Page:

10

Page 42 of 55 $48,135.53 $48,135.53 $356.35 $356.35 $356.16 $356.16 $712.32 $1,236.38 $176.11 $348.02 $20.37 $1,780.88 $180.78 $180.78 $78.34 $78.34 $142.45 $1,375.79 $1,518.24 $8.65 $41.04 $96.63 $553.56 $155.48 $86.44 $61.03 $271.20 $51.87 $51.86 $1,377.76

$61,641.85

8405 Ver&Dis Hist Cheque 068439

Date 16/05/2017

Inv #

Vendor

Description

STEWART, BARBARA 17/04/28-HERITAGE INK 17/04/28-HERITAGE MEMORIAL - LOUISE MEEKS 17/04/28-HERITAGE ONTARIO HISTORICAL -MEMBER

Total 068439

Total Ver&Dis Hist

Amount $58.18 $25.00 $55.00 $138.18

$138.18

Total Rec

$61,780.03

90 Plan 9000 Plan Cheque EFT000000007357

Date

Inv #

16/05/2017 144521 144522 144481 144523 144662 144480 144482

Total EFT000000007357

Vendor

Description

CUNNINGHAM SWAN CARTY GEN ADVICE - PLANNING GEN ADVICE - PLANNING ZONING BYLAW - OMB APPEAL GEN ADVICE - PLANNING T.GRANT OMB APPEAL STRICELJ OMB APPEAL VEZEAU BANNING SPECIAL EVENTS

Amount $1,043.04 $127.45 $3,785.21 $127.20 $8,878.36 $509.31 $3,043.28 $17,513.85

Total Plan

$17,513.85

Total Plan

$17,513.85

System:

11/05/2017

User ID:

srummell

10:55:36 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

11

Page 43 of 55

99 9999 Cheque 068421 Total 068421 068422 Total 068422 EFT000000007359

Date 03/05/2017

04/05/2017

16/05/2017

Inv #

COX DONALD 2017 TAX REFUND

Description TAX REFUND 080 020 11900

CHESEBROUGH, RICK CHIEF’S CONFERENCE CHIEF’S CONFERENCE DARLING, GORD 2017 TAX REFUND 080-070-11100 TAX REFUND

Total EFT000000007359 EFT000000007391 16/05/2017

Amount $750.00 $750.00 $250.00 $250.00 $228.22 $228.22

REALTAX INC 61247 61248 61249 61250 61251 61252 61253 61254 61255 61256 61257 61258 61259 61260 61261 61262 61263 61264 61265 61266 61267 61268

Total EFT000000007391 EFT000000007392 16/05/2017 609400 609399 609496 609497 609495 609527 609498 609500 609499 Total EFT000000007392

Vendor

TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION TAX REGISTRATION ROSEN ENERGY GROUP P 1462.7 L MKD @ $0.7320 P 1106.9 L CLR @ $0.8543 F 3210.4 L CLR @ $0.8458 F 1844.8 L MKD @ $0.7118 F 1400.6 L GAS @ $0.9130 SUN 1429.3 L CLR @ $0.8458 B 1400.4 L CLR @ $0.8458 B 411 L GAS @ $0.9130 B 1237 L MKD @ $0.7118

$435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $435.05 $9,571.10 $1,089.54 $962.26 $2,763.15 $1,336.24 $1,301.26 $1,230.18 $1,205.31 $381.84 $896.00 $11,165.78

Total

$21,965.10

Total

$21,965.10

Total

$472,951.21

Page 44 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

May 16, 2017

SUBJECT: Council remuneration tax exemption change

RECOMMENDATION This report is for information only.

BACKGROUND On March 22, 2017, the Federal budget proposes changes to the non-taxable portion of Council Compensation. Currently, 1/3 of Council compensation is tax exempt, as of 2019, this tax exemption would be removed and Council compensation would be fully taxable. Below is the excerpt from the Federal Budget explaining the change:

The chart below represents the 2017 compensation along with the 1/3 tax exemption. Position Mayor Deputy Mayor Councillor

Annual Salary 27,915 14,638 12,467

1/3 Exemption 9,304 4,879 1,039

This change has not yet been finalized through the Federal Budget approval process.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

Page 45 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE: SUBJECT:

May 16, 2017

2017 Assessment statistics

RECOMMENDATION This report if for information only.

BACKGROUND The 2017 Township assessment roll is made up of 13,300 taxable rolls with a total assessment of $3,172,929,868. Below is a breakdown of this assessment based on MPAC’s property code classifications: Property Classification Vacant Land Farm Residential Other Total

of rolls

% 2,040 15.3 1,796 13.5 9,229 69.4 235 1.8 13,300

Assessment Value % 198,925,325 6.3 207,735,980 6.5 2,725,140,604 85.9 41,127,959 1.3 3,172,929,868

Of the 13,300 properties within the Township, 5,473 or 41.2% of them are properties on water, totalling an assessment of 1,541,067,925 or 48.6% of the taxable assessment value. Seasonal waterfront properties total 2,800 or 21.1% of Township properties with an assessment of 761,168,450 or 24.0%. The 2016 Census data was released earlier this year. The prior census from 2011 reflected a population of 18,113. The 2016 census reflects the South Frontenac population as 18,646, a 2.9% increase.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

INC STATEMENT BvA-Council

TOWNSHIP OF SOUTH FRONTENAC For the Three Months Ending March-31-17

2017 Year Budget

2017 YTD Budget

Page 46 of 55

2017 YTD Actuals

YTD Actual vs YTD Budget Variance

REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants Grants from Other Municipalities Investment Income Penalties and Interest on taxes Donations Other Transfer from Reserves/Reserve Funds Total Revenues

18,774,258 1,031,169 705,577 1,954,668 579,025 251,000 360,000 24,500 2,065 4,877,817 28,560,078

5,774,427 247,352 174,932 456,213 0 62,745 90,000 0 0 220,638 7,026,307

5,800,488 156,679 153,817 472,743 0 25,092 73,029 22,149 22,568 148,140 6,874,705

26,061 (90,673) (21,114) 16,530 0 (37,653) (16,971) 22,149 22,568 (72,498) (151,602)

3,770,647

2,342,037

2,287,199

(54,838)

3,093,173 3,022,718 220,392 116,367 1,951 535,256

626,567 763,154 130,374 30,646 488 176,709

554,859 765,596 141,360 24,742 218 99,886

(71,709) 2,442 10,986 (5,904) (269) (76,823)

3,983,319 7,113,858 1,912,992

809,526 242,138 1,169,136

685,557 168,682 1,053,598

(123,969) (73,456) (115,538)

391,842 2,445,625 1,529,769 422,171 28,560,078 0

105,716 596,854 146,243 106,644 7,246,232 219,925

26,584 499,393 107,064 105,565 6,520,304 (354,401)

(79,132) (97,461) (39,179) (1,079) (725,927) (574,326)

OPERATING EXPENSE General Government Protection to Persons and Property Fire Police Conservation Authorities Protective Inspections and Control Emergency Measures Building Department Transportation Services Roadway Maintenance Capital Projects Winter Control Environmental Services Water System Solid Waste Management Parks, Recreation and Cemeteries Planning and Development Total Expenses TOTAL

31/03/2017 1 of 1

Page 47 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE: SUBJECT:

May 16, 2017

Year to Date Financials to March 31, 2017

RECOMMENDATION This report is for information only.

BACKGROUND Attached are the year to date financials to March 31st with a comparison to year to date budget as well as a column which reflects the total 2017 budget. Year to date revenues totalling $6,874,705 are $151,602 under budget while year to date expenses $6,520,304 are $725,927 under budget for a net year to date surplus of $574,326. The variances for both revenues and expenses are primarily due to timing. Conservation authorities are over budget $10,986 due to a levy from Quinte conservation that is higher than budgeted. Providing this statement assures council that the direction given from the 2016 budget is being carried out. Managers are receiving detailed financial reports on a monthly basis.

ATTACHMENTS 2017 financial report to March 31st Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

Page 48 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE: SUBJECT:

May 16, 2017

2016 Year end adjustment

RECOMMENDATION This report is for information.

BACKGROUND At the March 21st Council meeting, 2016 draft financials were presented to Council summarizing the anticipated year end position of the Township estimating an operating surplus of $223,545. During the week of April 18th, our auditors were on site to perform the final yearend audit. Through this process, they raised a concern at the value of our fuel inventory which includes gas, diesel and coloured diesel. In reviewing the year-end inventory value, tank capacity was obtained from Public works and an analysis was done of transactions dating back to 2009. In reviewing these transactions, the analysis was broken down between the receipts of fuel from vendors and the relief of fuel through journalizing. The analysis identified areas requiring adjustments and/or review: • As far back as 2009, the opening inventory values, in litres, exceeded the physical capacity of the actual tanks for most of the Township tanks. Further, the initial 2016 year end litres also exceeded capacity. • The Keeley Public Works yard fuel tanks were on a computerized swipe card system which allowed for reporting of fuel consumption but all other tanks were based on manual recording until 2014 for the Portland yard and 2016 Bedford yard. The tank stored at Sunbury fire hall/Storrington yard is still based on manual recording to relieve inventory. • Prior to 2016, the relief of inventory was tracked through a spreadsheet and then journalized. 2016 was the first year where transactions were directly project costed in our financial system. However a gap was still identified as tanks (2) stored on the back of trucks which allow for fill ups of equipment when on site at a construction project were not consistently recorded. These tanks on average go through 50,000 litres per year. An adjustment of $109,542.40 has been processed to 2016 to properly reflect the year end value of our fuel inventory. This has been confirmed based on the capacity of the tanks as well as with the timing, litres and dollar value of the last fill up and first fill up around the year end. The analysis of transactions going back to 2009 has provided two areas accumulating to this figure over the years. The first is the historical value being carried as an opening inventory value in both litres and dollars. The second is the internal processes of journalizing or relieving inventory used where the fuel recorded over these years was not sufficient. This has also been supported based on the figures pulled from the fuel software for the years available. Moving forward, the inventory will be reconciled on a quarterly basis and process changes have already been put in place in how the fuel used is recorded to ensure that all fuel is recorded as well as to test the reasonableness of the inventory value in litres and dollars during reconciliations.

Our strength is our community.

Page 49 of 55

REPORT TO COUNCIL Treasury Department

This adjustment primarily affects the Rolling Equipment Reserve for Public Works reducing it by $105,249 as well as a reduction of $4,293 to Township year end surplus which relates to the portion linked to Fire fuel use.

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

Page 50 of 55

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

May 16, 2017

SUBJECT Statistics on Taxes Receivable and Tax Sales.

RECOMMENDATION This report is for information only.

BACKGROUND Staff resources allocated to the collection of taxes are primarily focused on the 3 years plus arrears, the associated penalties and tax sale costs as there is a legislated recourse to attempt to collect these overdue amounts. In 2013, Council adopted a tax sale policy which included issuing an RFP for Failed tax sales. The first failed tax sale RFP was issued in the fall of 2014 and is regularly issued every year in the fall once the legislated tax sale process has been finalized. Below is a summary of the tax sale activity in recent years: a) Initial notices

Average Arrears

of

properties paid prior to registration

of tax

certificates at end of year

of

Extension Agreements

110

6,653

90

20

3

2014

131

5,869

124

7

4

2015

136

4,818

134

2

1

2016

94

1,530

86

8

0

of

properties advertised

of

properties sold

properties paid prior to closing date

Surplus into Court from Sale of Property

of

properties not sold

2013

19

3

0

17,473

16

2014

9

2

1

46,949

6

2015

11

2

1

3,055

8

2016

8

2

3

22,882

3

of final

notices sent

2013

Activity Year

b) Tax Sale Process

Activity Year

Our strength is our community.

Page 51 of 55

REPORT TO COUNCIL Treasury Department

c) Failed Tax Sale RFP

of

properties listed

of

properties sold

properties

vested by Township

of

properties sold or listed through Real Estate**

2013

N/A

N/A

N/A

N/A

2014*

22

6

13

2

2015

8

4

4

3

2016

3

1

2

0

Activity Year

*one of the properties listed in the RFP was not vested as it was a quarry. The 2 year tax sale window has expired and work has begun through Ministry request to rehabilitate the property. The Township is coordinating with the Ministry before taking next steps. **one of the properties listed in 2014 was sold through real estate, the remainder are still 2 open listings and are vacant land properties.

The 3 year average for penalties revenue charged is $372,363. This has declined approximately $60,000 since 2012. Our overall receivables on taxation have declined as follows between 2013 to 2016: Tax 3 Sale Current 1 Year 2 Years Years+ Penalties Costs Other Total 611,847 164,978 16,152 3,180,008 2013 1,301,728 516,977 199,077 369,250 2014 1,199,709 495,546 151,399 231,187

477,710

97,876 41,078 2,694,505

2015 1,143,824 409,585

290,976

34,975 41,062 2,126,427

193,496

30,404 40,852 2,121,281

99,918 106,088

2016 1,187,433 484,962 134,325

49,809

ATTACHMENTS None Submitted/approved by:

Prepared by:

Louise Fragnito, Treasurer

Louise Fragnito, Treasurer

Our strength is our community.

Page 52 of 55

INFORMATION REPORT PUBLIC WORKS DEPARTMENT

AGENDA DATE: SUBJECT:

May 16, 2017 Tender No. PW-2017-23-2017

RECOMMENDATION For Information only

BACKGROUND A Gravel Supply Tender for supply, delivery and spread for various roads within the Township was prepared and advertised. This Tender closed on April 26, 2017. The results of the three bidders are listed below including HST: Supplier

O Bettschen Construction

Cruickshank Construction

Sweets Sand & Gravel

Granular A

Granular B

Granular A

Granular B

Granular A

Granular B

Randy Clarke Rd

$119158.50

$103417.60

$77034.36

$67926.56

$70206.90

$61698.00

Buck Bay Rd

$87801.00

$75789.10

$59040.24

$51699.76

$67867.80

$59686.60

Bradshaw Rd

$141024.00

$122339.45

$98863.70

$87071.02

$120458.00

$106672.00

The submission of the 2 low bidders has been evaluated and was found to be accurate and complete. Cruickshank Construction and Sweets Sand & Gravel are reputable contractors and have provided Gravel in and around South Frontenac Township for many years. For these reasons and that they are the low bidder per roadway Public Works will be selecting Cruickshank Construction for Buck Bay Rd and Bradshaw Rd. We will also be selecting Sweets Sand and Gravel for Randy Clarke Rd.

FINANCIAL/STAFFING IMPLICATIONS Sufficient funds exist in the approved 2017 Capital Budget for this purpose. Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Brian Kirk, CRS-I Area Supervisor

Our strength is our community.

Page 53 of 55

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: May 16, 2017 SUBJECT:

May 23, 2017 Committee of the Whole Meeting.

RECOMMENDATION For information only.

BACKGROUND As there is not any forthcoming reports from the Senior Management Team to be addressed at the May 23 Committee of the Whole meeting it will be cancelled. With May 30, 2017 being the fifth Tuesday night of the month there will NOT be a meeting on that evening either.

Submitted by: Angela Maddocks, Executive Assistant.

Our strength is our community.

Page 54 of 55

May 9, 2017

Spring Flooding Appeal Dear members, Over the past few days, we’ve watched our colleagues in communities in Quebec, Eastern Ontario, New Brunswick and British Columbia deal with relentless spring flooding. We’ve seen rising waters damage homes, overwhelm neighbourhoods and upend lives. FCM and Canada’s municipal sector want to express support for our colleagues in the floodaffected areas. Municipalities are on the front lines of extreme weather. When the worst hits, we need to be there for one another — just like we have in the past. The Canadian Red Cross is already at work in impacted communities, and has set up a fund to help. We’re asking municipalities to consider making a donation to support these critical efforts. In moments like these, we’re reminded of why it’s so important for all orders of government to work together. FCM will continue to work with our federal partners to ensure municipalities have sufficient financial support in a disaster. And we continue to stand in solidarity with municipal leaders, local first responders and residents working tirelessly to protect our communities. Sincerely, Clark Somerville FCM President

Find us:

This is a publication of the Federation of Canadian Municipalities ©2016. 24 Clarence Street, Ottawa, Ontario K1N 5P3 | T. 613-241-5221 | F. 613-241-7440 This newsletter was sent to worr@township.southfrontenac.on.ca. To opt-out, follow this link: Unsubscribe | Privacy Policy Change your language | View email in your browser

Page 55 of 55

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-28 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Special Council Meeting of May 16, 2017 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 16 day of May, 2017. Read a first and second time this 16 day of May, 2017. Read a third time and finally passed this 16 day of May, 2017. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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