Body: Council Type: Agenda Meeting: Regular Date: December 17, 2019 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 144
TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, December 17, 2019 Council Chambers.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
a)
Resolution
Scheduled Closed Session - not applicable
Recess - not applicable
Delegations
a)
Eliza Murphy, re: concerns about the hazards of overhead wires for birds
Public Meeting - not applicable
Approval of Minutes
a)
December 3, 2019 Council Meeting
Business Arising from the Minutes
a)
Notice of Motion - Johnston Point OMB Ruling - Clarity on conditions
Reports Requiring Action
a)
Planning Fees (See By-law 2019-74)
16 - 21
b)
Increase to Civic Address Fee (See By-law 2019-75)
22 - 23
c)
2019 Linear Capital Budget Carry Forward
d)
2020 Budget including PSAB Budget
e)
Arena Loan Extension
f)
Strategic Plan 2019-2022
4-8
9 - 14
15
24 25 - 43 44 45 - 47
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g)
OPP Contract Renewal (See By-law 2019-72)
48 - 67
h)
Kingston Humane Society Contract (See By-law 2019-73)
68 102
i)
Closed Meeting Investigator
103 104
Committee Meeting Minutes
a)
Police Services Board meeting held September 26, 2019
105 109
b)
Police Services Board meeting held November 8, 2019
110 112
c)
Public Services Committee meeting held October 18, 2019
113 115
By-laws
a)
By-law 2019-72 - OPP Contract Renewal
116
b)
By-law 2019-73 - Pound Keeping Service with Kingston Humane Society
117
c)
By-law 2019-74 - Planning Fees
118 119
d)
By-law 2019-75 - Amend Building By-law - Increase Civic Address Number Fee
120
Reports for Information
a)
Accounts Payable and Payroll Listing
121 134
b)
Capital Budget Carryovers
135 138
Information Items
a)
Meela Melnik-Proud - Presentation from December 3, 2019 Council Meeting
139 141
b)
Cataraqui Source Protection Committee - Notice of Appointments
142 143
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2019-76
144
Page 3 of 144
Adjournment
Page 4 of 144
From: Eliza Murphy [mailto:elizajmurphy@yahoo.ca] Sent: November 28, 2019 3:16 PM To: Neil Carbone ncarbone@southfrontenac.net Subject: Concerns
To Neil Carbone, I request to appear before Council to discuss concerns I have about the hazards of overhead wires in Sydenham. I personally have picked up and seen many birds who have become entangled in overhead wires on the George St. bridge and Portland Ave. I found a dead heron beside the George St. bridge and another heron and an Osprey on my front lawn on Portland Ave. across from the dam. The herons fly to and fro from the lake to the dam to fish. Many products are on the market which could help this problem and make the wires more visible to the birds including the pictures below and another, see video link https://www.youtube.com/watch?v=xAbbguK4KqY&feature=emb_logo Large birds are at particular risk as reported http://birdsandpowerlines.org/cm/media/Protecting_birds_on_powerlines.pdf
Oh, would you go meandering Upon this trail beside this lake, To feel the silent stillness break, As jumping fish cause rippled wake; To spy the creatures low and high, Who scamper, scurry and slither by And awe at the inspiring sight, Of heron mates in boundless flight. Oh, would you go meandering, Meandering with me? An excerpt from the poem, “The Meandering Trail - An Ode to The Cataraqui Trail and Sydenham Lake by Eliza Ralph-Murphy
Mr. Heron at his afternoon fishing spot, on a rock below the George St. Bridge.
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The Great Blue Herons have been coming to Sydenham to shop for their meals for as long as the lake has been here to provide for them. As the Herons are very territorial you may not realize that it is the same herons that you see at the waterfall, on Lake and the pond, year, after year, after year. Wild herons live from 15 to 20 years and over the many years that I have been watching the great blue birds, I have come to call them, Mr. and Mrs. Heron. That is why I was so upset when I found the dead heron beside the George St. bridge, directly below the wires, as I knew it had to be one of the Village’s herons. The mates arrive in early April and nest a few miles away. Every morning at sunrise one can spy them fishing on the Village end of the lake which is their territory. They come and go throughout the day, back and forth to their colony to feed their young. When I first discovered the heron beside the George St. bridge, I immediately assumed it was Mr. Heron, as I often see him on a rock below the bridge. I was so distraught that I took him to Queens University and donated the beautiful bird to Bob Montgomerie who is a professor there and, the author of the award-winning book, 10,000 Birds. Bob did not think the bird I found was a mature male as it was smaller, and we assumed it was perhaps one of the heron’s children. Up until yesterday I have continued to believe this to be the case. However, I have since been informed that the bird I donated to Queen University was in fact a mature female. It was the mate of Mr. Heron, Mrs. Heron. Since that first incident I have been witness to another heron falling from the wires across from the dam on Portland Ave. in front of my house. The bird landed on the back end of a car and caused the driver to screech to a halt. A truck traveling behind that car also screeched to a halt and after realizing what happened, he put the dead heron in the back of his truck and drove away. I stood in stunned silence. I was very afraid to think that it was Mr. Heron. Honestly, I think I have been in denial ever since. It was too much to think that Mr. Heron, the same heron who I have been watching for 15 years was dead. I never did see Mr. Heron again that year. I felt helpless and assumed there was nothing that could be done. It was just something I have no control over. However, I have become aware of some amazing products which could help to save the lives of the heron mates, who choose to call Sydenham Lake their summer fishing hole. I have spoken to Bell Canada and Hydro One, and each has promised to investigate a solution for the problem of the wires crossing the George St. bridge. I ask that Council take an active roll in assuring that the best solution for keeping Mr. and Mrs. Heron safe from the overhead wires is implemented before they return in early April. Relocation of the wires is of course the ultimate solution. Perhaps running the wires below or beside the bridge. Another option is visible wire products as shown below.
Visible Wire Products
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The Turtles There is still a problem with turtles being squished at the George St. bridge despite turtle warning signs. Perhaps a portable box, seasonal speed bump underpass, a seasonal warning light, or building permanent tunnel under the road as you can read about in the Turtle Crossing material below. Also, a similar solution is needed for the turtles on McFadden Rd. in Perth Road Village where the snapping turtles leave the pond to lay their eggs across the road is long overdue. Please read below about how other townships reduced their roadkill.
Turtle crossing in Eastern Townships successful in saving critters 2017 project has helped dramatically decrease roadkill on Hwy 245 Spencer Van Dyk ꞏ CBC News ꞏ Posted: Jun 17, 2019 7:00 AM ET | Last Updated: June 17
The turtle population in Peasley Pond can now cross Highway 257 safely, thanks to two small tunnels built under the road in 2017. (Submitted by Appalachian Corridor) Below the busy Highway 245 in the Eastern Townships — where cars and trucks speed across the bridge over Peasley Pond — turtles and other small critters are now able to safely cross the road at their own pace. The corridors were built in 2017 to reduce the historically high number of turtles killed by cars on a stretch of highway that has been identified as a death trap for the reptiles. So far, they’ve been successful. Whereas some years nearly 30 turtles were found dead on the side of the road, only one was killed in 2018. “And this year so far we haven’t found any,” said Mélanie Lelièvre, the director of Appalachian Corridor. The organization partnered with the Ministry of Transportation to build two tunnels under the bridge, after realizing so many reptiles were being hit by cars. The Ministry was in the process of changing the road’s culvert and agreed to add the tunnels to the road structure, connecting both sides of the pond.
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A fence helps animals navigate toward the passages instead of climbing up to the pavement.
Use for other animals In addition to the frogs, snakes and turtles that use the tunnels, other small mammals have also taken to the new passage — including raccoons, squirrels and porcupines. The main purpose of the structure however, said Lelièvre, was to protect the amphibians.
Small mammals, like this raccoon, have also started using the tunnel to get across the road. (Submitted by Appalachian Corridor) “We needed to do something because otherwise we could have had a decline in the turtle population,” she said. With low reproduction rates, the survival of the population depends on the longevity of the adults, Lelièvre explained. “So when we have many adults that are dying because of car collision — there’s a red flag.” Appalachian Corridor plans to monitor the passage for the next three years to prove its effectiveness, after which Lelièvre hopes the government will build more crossings in other regions of the province. “We’re quite proud of what happened because overall it’s a really very positive and a successful project.”
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The concrete structure was designed to attract critters to crawl under Highway 257. (Spencer Van Dyk/CBC) CBC’s Journalistic Standards and Practices|About CBC News
I am happy to provide my pictures, comics and poems to promote and fundraise for any of these causes. Thank you for your time, Eliza Ralph-Murphy
613 217-2940
Page 9 of 144 Minutes of Council December, 3, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 33 Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill (arrived at 7:45), Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Claire Dodds, Director of Development Services, Planner, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-33-01 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council meeting of December 3, 2019 be called to order at 7:00 p.m. Carried
Declaration of Office - Deputy Mayor
a)
Councillor Sutherland took the Declaration of Office which commenced his term of Deputy Mayor from December 2019 to November 30, 2020.
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Items 14 a) the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-33-02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda for the December 3, 2019 Council meeting be adopted as presented. Carried
Scheduled Closed Session - not applicable
***Recess ***- not applicable
Delegations
a)
Meela Melnik-Proud, re: CRCA and Environmental Benefit Permits Meela Melnik- Proud spoke about concerns about the Johnston Point development with a focus on the OMB ruling and the conditions outlined in it. She expressed concerns about the redacted version of the Benefit Permit, the
Page 10 of 144 Minutes of Council December, 3, 2019 timeline with respect to the walking bridge and the CRCA site visit, the developer not respecting any of the regulations and that the township input on extending the agreement not being considered at the County level. Ms. MelnikProud acknowledged and appreciated the “Notice of Motion” on the agenda and asked that Council ask the County Planner to implement the regulations outlined in the OMB ruling for this development. b)
Julie Servant - Frontenac Arch Biosphere - Funding Support Julie Servant provided an overview of the Frontenac Arch Biosphere organization that included their public profile, community benefits and sustainable tourism. A review of the FAB 2020 Budget shows a revenue shortfall of almost $32,000 and they are reaching out to member municipalities within the network for financial support. The grants in which they apply for do not cover any of the overhead costs. She recognized that Council has already drafted the 2020 township budget but noted that they would appreciate any financial assistance that Council might offer. Mayor Vandewal thanked her for her presentation and noted that Council will take her request for financial support under consideration as there may be an opportunity to allocate funding through Council grants.
Public Meeting - not applicable
Approval of Minutes
a)
Special Committee of the Whole meeting held November 5, 2019 Resolution No. 2019-33-03 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the Special Committee of the Whole meeting held November 5, 2019 be approved. Carried
b)
Special Committee of the Whole meeting held November 7, 2019 Resolution No. 2019-33-04 Moved by Councillor Roberts Seconded by Councillor Leonard That the minutes of the November 7, 2019 Special Committee of the Whole meeting be approved. Carried
c)
Committee of the Whole meeting held November 12, 2019 Resolution No. 2019-33-05 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the Committee of the Whole meeting held November 12, 2019 be approved. Carried
d)
Council meeting held November 19, 2019 Resolution No. 2019-33-06 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting minutes of November 19, 2019 be approved. Carried
Page 2 of 6
Page 11 of 144 Minutes of Council December, 3, 2019 10.
Business Arising from the Minutes
a)
Notice of Motion - Site Plan Control Agreements & Benefit Permits Resolution No. 2019-33-07 Moved by Deputy Mayor Sutherland Seconded by Councillor Morey That Council support the notice of motion and direct staff to seek clarification from the Township’s solicitor on the Township’s obligation to approve and enforce the site plan control and condominium agreements and how to get access to an unredacted copy of the environmental benefit permit.
Resolution No. 2019-33-08 Moved by Councillor Sleeth Seconded by Councillor Roberts That the motion be deferred (Resolution #2019-33-07) Carried 11.
Reports Requiring Action
a)
Road Closure & Transfer - Con 8, Pt Lot 23, (Bedford) - 642 Burridge Rd See By-law 2019-67
b)
Z-19-12-B - Rezoning of Con 4, Pt Lot 1, (Bedford) - 220 Abrams Lane See By-law 2019-70
c)
RFP Specs - Garbage & Recycle Collection (Residential & Commercial) Resolution No. 2019-33-09 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That Council approves the following specifications, found within the Analysis below, of the report dated December 3, 2019 to be included in the Garbage & Recycle Collection RFP to be issued in early 2020. Carried
d)
Tender PW- 2019-26 - 2020-2025 Disposal of Domestic Waste Resolution No. 2019-33-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That Council approve the bid of Waste Management to receive domestic waste and bulky goods from the Township at a yearly cost per tonne as outlined in the report dated December 3, 2019 submitted by the Director of Public Services. Carried
e)
2019 Private Lane Assistance Program The criteria for the Private Lane Assistance Program will be discussed at the next Public Services Committee meeting. Resolution No. 2019-33-11 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That Council approve payments totally $129,264.67 as per the amounts listed in the December 3, 2019 report from the Director of Public Services,
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Page 12 of 144 Minutes of Council December, 3, 2019 And further that $22,000 be transferred from Working Funds along with additional $7,264.67 form the Council grants budget to the 2019 Private Lane Upgrading Assistance Program to fund the full amount required. Carried f)
2020 Revised Budget Louise Fragnito provided clarification that there is $10,000 in the Council Grant budget. It was noted that there is an expectation from Council for the Ice Stock group to do some fundraising to assist with the multi-use pad project at Centennial Park. Resolution No. 2019-33-12 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That Council review the updates to the 2020 draft budget based on Council direction from the November 7th budget meeting and provide any further direction before the Budget is brought forward for adoption at the December 17th meeting. Carried
g)
Code of Conduct for Chief Building Official and Building Inspectors Resolution No. 2019-33-13 Moved by Councillor Sleeth Seconded by Councillor Morey That Council approve the New Code of Conduct for the Chief Building Official and Building Inspectors as outlined in attachment 2 to this report dated December 3, 2019. Carried
h)
Cancellation of the December 10, 2019 Committee of the Whole Meeting Resolution No. 2019-33-14 Moved by Councillor Sleeth Seconded by Councillor Morey That Council support the staff recommendation to cancel the December 10, 2019 Committee of the Whole meeting. Carried
Committee Meeting Minutes
a)
Bellrock Community Hall Committee meeting held October 17, 2019
b)
Development Services Committee meeting held October 28, 2019
c)
Harrowsmith Beautification Committee meeting held October 24, 2019 Resolution No. 2019-33-15 Moved by Councillor Morey Seconded by Councillor Sleeth That Council receives for information the minutes of the following committee meetings: • Bellrock Community Hall Committee meeting held October 17, 2019 • Development Services Committee meeting held October 29, 2019 • Harrowsmith Beautification Committee meeting held October 24, 2019 Carried
Page 4 of 6
Page 13 of 144 Minutes of Council December, 3, 2019 13.
By-laws
a)
By-law 2019-67 - Closing of Road Allowance, Concession 8, Part Lot 23 Resolution No. 2019-33-16 Moved by Councillor Sleeth Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2019-67 • By-law 2019-70 Carried Resolution No. 2019-33-17 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-67, being a by-law to stop up, close and sell a portion of an unopened road allowance being Part 5, Plan 13R-22132, part of the road allowance between Concession 8 & 9, District of Bedford, be given third reading, signed and sealed. Carried
b)
By-law 2019-70 - Rezoning of Concession 4, Part Lot 1 - 220 Abrams Lane Resolution No. 2019-33-18 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-70, being a by-law to amend By-law 2003-75 as amended, to rezone land from Rural (RU) to Limited Services Residential-Waterfront (RLSW) in Concession 4, Part Lot 1, District of Bedford, be given third reading signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
Rachael Mather, Public Health Dietician, KFL&A Public Health, re: 2019 Cost of Eating Healthy
Notice of Motions
a)
Deputy Mayor Sutherland served a notice of motion to request a report from the Director of Development services to provide clarity on the Johnston Point OMB Ruling and the status of the conditions imposed in that ruling.
Announcements/Statements by Councillors
a)
Deputy Mayor Sutherland commended the Sydenham Lions Club for their fundraising efforts that have benefited the community.
b)
Mayor Vandewal reminded Council of the Harrowsmith Santa Claus Parade on December 7 at 10:00 am. He commended the Public Services staff for coordinating a township float into the Sydenham Santa Claus Parade and the staff who were represented on the float. Councillor Leonard noted that there is a breakfast hosted by the Harrowsmith Beautification Committee at the Golden Links Hall prior to the parade on December 7 at 8:30 am.
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Page 14 of 144 Minutes of Council December, 3, 2019 c)
Councillor Sleeth noted that there is equipment in place in Sunbury to commence the revitalization project.
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny asked for clarity on exported township waste and it was confirmed that waste from Storrington District is exported to Kingston.
Closed Session - not applicable.
Confirmatory By-law
a)
By-law 2019-71 Resolution No. 2019-33-19 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-71, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 3 day of December 2019. Carried Resolution No. 2019-33-20 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2019-71, being the confirmatory by-law, be given third reading, signed and sealed this 3 day of December 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-33-21 Moved by Councillor Morey Seconded by Councillor Sleeth That the Council meeting of December 3, 2019 be adjourned at 8:37 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 6 of 6
Page 15 of 144
REPORT TO COUNCIL CLERK’S DEPARTMENT
AGENDA DATE:
December 17, 2019
SUBJECT:
Notice of Motion – Johnston Point OMB Ruling
RECOMMENDATION: That Council request that the Director of Development Services bring forward a report in the first quarter of 2020 that provides an update on the Johnston Point Condominium Agreement, Site Plan Control Agreement(s) process and availability of the unredacted copy of the environmental benefit permit, and that provides clarity on the Johnston Point OMB Ruling line [56] and to the implementation of Conditions 5 (a), 5 (c), 5 (d), 5 (e) that addresses environment and natural heritage, Condition 8 (c) dock and deck access, Condition 12 utilities and on-site works, Condition 13 Site Plan Control and Condition 16 CRCA and MNRF Clearance letters. BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of December 3, 2019, Councillor Sutherland served a notice of motion that Council request a report from the Director of Development Services for clarification on the Johnston Point OMB Ruling and the status of the implementation of other conditions. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: Not applicable.
Submitted/approved by: Angela Maddocks, Clerk
Our strength is our community.
Page 16 of 144
REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT
AGENDA DATE:
December 17, 2019
REPORT DATE:
December 10, 2019
SUBJECT:
Proposed Update to Planning Fees
RECOMMENDATION: That Council pass By-law 2019-74 to establish updated Planning Fees consistent with fees proposed in the 2020 budget process. BACKGROUND: Planning staff has undertaken a review of existing planning fees in South Frontenac. As part of the review, research was undertaken to determine fees being charged by neighbouring municipalities, as well as considering rationalizing current planning fees. The focus of the fees review is to ensure where possible that staff time and resources are being recovered and to make fees more transparent. DISCUSSION/ANALYSIS: Deposits The Township has had a practice of charging $1,000 deposits for Zoning By-law amendments, and $2,000 for Official Plan Amendments. There has been no policy on when or under what circumstances these deposits were either refunded or held and cashed by the Township. Generally, municipalities have moved away from collecting an additional deposit to cover internal staff review. Based on the research undertaken, Stone Mills is the only municipality that continues this practice, and this was because they relied on private consultants to review and process planning applications until very recently. The most common practice for setting planning fees is to average the cost of staff time and circulation across all applications – knowing that some applications will take a little less work and others will take a bit more. Charging a single planning fee to cover planning services is not only easier to administer, it is a more transparent approach that ensures fairness for applicants and removes subjectivity in issuing or declining deposit refunds. That said, it is recommended that a legal and engineering deposit be charged for subdivisions/condominium and site plan applications where agreements and engineering review is required. The Township receives itemized invoices for these services that are passed along to applicants to ensure transparency. Attachment 2 outlines where planning staff are recommending deposits for legal and engineering review be charged in addition to updated fees for Official Plan Amendments and Zoning By-law Amendments. It is noted that if an appeal is received on a planning application, staff will continue to require a separate deposit to cover legal and planning costs to defend the decision. Road Closings Staff is proposing an increased fee for processing road closing applications. These applications require a site inspection, staff review, circulation of application/public 1 Our strength is our community.
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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT
meeting and the preparation of three reports and by-laws to Council before a road closing is finalized and forwarded to the Township solicitor to be transferred. At present, planning receives a fee of $300 as part of the total deposit of $3000 for anticipated legal fees for the transfer. It is proposed that this planning fee be increased to $500 to more accurately reflect the staff time involved in site visits, review of the request and to prepare initial reports to Council. Should Council not be supportive of the request to stop up and close the road, a set refund of $200 shall be refunded to the applicant along with the $3000 deposit for legal expenses. Pre-consultation Staff is also recommending a new $100 pre-consultation fee. In an effort to efficiently utilize planning staff resources, meeting requests are categorized as either shorter inquiry meetings or longer pre-application meetings. The majority of inquiries are handled over the phone and via email. Should an inquiry require an in-person discussion with the Planner, staff typically schedule 30 minutes for such a meeting and no fee would be charged. When it has been determined that a planning application must be submitted, a preapplication meeting is required to be booked with the Planner. During a preapplication meeting the Planner identifies items that are required to submit a complete application, including:
any information/studies required to support the application; undertakes a screening analysis to identify any site characteristics (e.g. wetlands, watercourse); policy limitations (e.g. subject property already exceeded 3 severance limit) that would impede the application from moving forward; identifies other agencies to pre-consult with; and provides a general indication as to whether the proposed application is supportable based on the planning policy framework.
In an effort to encourage the public to properly prepare for pre-application meetings in order to utilize the planner’s time efficiently and to ensure a complete application is received, it is recommended that a $100 pre-application meeting fee be charged. The $100 fee would be discounted from the subsequent application fee provided an application is submitted within 6 months of the pre-application meeting. The Planner will use their professional judgement whether the nature of the pre-application meeting warrants charging the $100 fee. For example, if a proposal is quickly determined to not be supportable (e.g. the subject property has maxed out the number of severance applications) and the applicant decides not to proceed – the $100 fee would not be charged. Licence Agreements There is increased public interest in utilizing and making improvements to unopened road allowances to access land locked parcels of land or to re-establish docks on Township property. Based on internal staff discussions, it has been established that Planning will prepare licence agreements for consideration by Council to address liability and insurance in these instances. As such, it is recommended that a $350 fee be established to cover planning staff time to prepare such agreements. 2 Our strength is our community.
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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT
Illegal Development A doubling of fees is proposed for a rezoning or minor variance when development has occurred illegally without a permit or planning approval. Leeds and Thousand Islands uses this approach in their fee by-law. This increased amount serves as an incentive to construct with proper permits or approvals in place and also covers the increased staff time associated with managing these sorts of files when they occur. Other Changes Attachment 2 proposes a range of new fees for services that are currently being delivered by Township planning staff free of charge. These planning services typically have fees associated with them in order to recover costs associated with staff time. A review of surrounding municipalities indicated that several municipalities charge for applications where there is a request for a change in conditions (consents + subdivisions/condos); extension to draft plan approval for subdivisions/condos; preparation of a subdivision/condo agreement; and several who charge a pre-development or pre-consultation fee. Several new fees are proposed in Attachment 2 for consideration. An earlier version of this report was presented to the Development Services Committee for consideration. At the October 28, 2019 meeting the Development Services Committee passed the following resolution: That the Development Services Committee recommend to South Frontenac Council to establish planning fees consistent with fees outlined in Attachment 2 - Proposed 2020 Planning Fees, as part of the 2020 budget process. As a result, the updated planning fees as presented were included in the revenue projections within the 2020 operating budget. Questions from that Committee regarding the proposed pre-consultation fee are specifically addressed earlier in this report. FINANCIAL/STAFFING IMPLICATIONS: The updated planning fees are estimated to result in an additional $34,500 of revenue for the Development Services department while bringing the Township more in-line with the regional market and improving our cost-recovery of staff time for customer-driven services. ATTACHMENTS: Attachment 1: Comparison of Current Fees (2019) with Surrounding Municipalities Attachment 2: Proposed 2020 Planning Fees for South Frontenac Attachment 3: By-law 2019-74 Planning Fees By-law (Under By-law section of agenda) Prepared by: Claire Dodds, Director of Development Services, MCIP, RPP Submitted/Approved by: Neil Carbone, CAO 3 Our strength is our community.
Attachment 1: Comparison of Current Fees (2019) with Surrounding Municipalities
CURRENT PLANNING FEES (2019) South Frontenac Application Fees Amendment to ZBL Amendment to OP Consent Minor Variance (basic) Minor Variance (requiring ad. Work ) Site Plan Agreement Residential Com/Ind/Inst. Up to 4000 ft. 2 Com/Ind/Inst. Over 4000 ft. 2
Plans of Subdivision/ Condominiums
South Frontenac Current Fee (2019)
Loyalist
Stone Mills
Rideau Central North Lakes Frontenac Frontenac
Leeds & Thousand Islands
$1353 + $1000 deposit to planning $1353 + $2000 deposit to planning $747 + $90 building review fee $676 + $90 building review fee $1196 + $90 building review fee
$2,300.00 $2,700.00 $1,000.00 $1,000.00 N/A
$1200 + $500 deposit $3000 + $500 deposit $800 + $500 deposit $800 + $500 deposit N/A
$1,469.00 $2,449.00 $674.00 $885.00 N/A
$2,000.00 $2,200.00 $750.00 $600.00 N/A
$750.00 $2,000.00 $750.00 $750.00 N/A
$1,250.00 $1,500.00 $350.00 $750.00 N/A
N/A
$804.00
$3,200.00
$750.00
$500.00
$1,041.00
$1700 + $1500 engineering deposit $2300 + $1500 engineering deposit
$1000 + $500 deposit
$1,031.00
$3,200.00
$1,500.00
$650.00
$1,873.00
$2300 + $1500 engineering deposit
N/A
N/A
$3,200.00
N/A
N/A
$2000 + $2000 deposit
$2500 (11 units or less) $3500 for + 11 units + engineering deposit
N/A
$1,162.00
$4,200.00
$2,000.00
$2,500.00
N/A
N/A
N/A
N/A
$500.00
N/A N/A
$708.00 N/A
N/A N/A
N/A N/A
$250.00 N/A
$313.00
Prep. Of Development Agreement
$157.00
Removal of H symbol Calculation of MDS
$209.00 $261.00
N/A $ 900.00 N/A
Page 19 of 144
4
Attachment 2: Proposed 2020 Planning Fees for South Frontenac
PROPOSED 2020 PLANNING FEES South Frontenac Application Amendment to ZBL
Proposed New Fee (2020) $ 1,850.00
Notes propose to no longer charge planning deposit
Current Fee Total (2019) $ 2,353.00
ZBLA application fee is doubled if applying to obtain permission after a structure is built without a permit
Amendment to ZBL (after building without permit) Removal of H symbol Amendment to OP Prep. Of Development Agreement Consent Consent ‐ Change of Conditions ‐ minor Consent ‐ Change of Conditions ‐ major (requiring re‐circulation)
$ $ $ $ $ $ $
3,700.00 700.00 2,200.00 250.00 890.00 200.00 350.00
Minor Variance (basic)
$
940.00
1‐3 variances; +$94 building review fee
$
766.00
Minor Variance (requiring ad. Work )
$
1,290.00
4 or more MVs ; + $94 building review fee
$
1,286.00
MV application fee is doubled if applying to obtain permission after a structure is built without a permit; + $94 building review fee
$
1,970.00
$ $ $
450.00 1,250.00 1,875.00
Plans of Subdivision/ Condominiums Change to Condition following Draft Plan Approval Preparation of Subdivision Agreement Draft Plan Extension
$ $ $ $
2,000.00 750.00 500.00 500.00
charge engineering deposit = $1000 charge engineering deposit = $1000 (+20 units = $3000) & continue to charge $2000 deposit for legal + engineering
no current fee 209.00 3,353.00 157.00 747.00 no current fee no current fee
no current fee $ $ $
313.00 1,041.00 1,873.00
$
2,000.00 no current fee no current fee no current fee
5
Page 20 of 144
Minor Variance (after building without permit) Site Plan Agreement Residential Com/Ind/Inst. Up to 4000 ft. 2 Com/Ind/Inst. Over 4000 ft. 2
propose to no longer charge planning deposit
$ $ $ $
Attachment 2: Proposed 2020 Planning Fees for South Frontenac
PROPOSED 2020 PLANNING FEES South Frontenac Application Calculation of MDS
Proposed New Fee (2020) $ 275.00
Pre‐Application Meeting Fee
$
100.00
Deeming By‐law Fee
$
400.00
Part Lot Control By‐law Fence Viewing
$ $
750.00 300.00
Road Closing License Agreement
$ $
500.00 350.00
Notes
Current Fee Total (2019) $ 261.00
Discounted from application fee provided submitted within 6 months By‐law to Deem Lots not in a Plan of Subdivision, or the repeal of such By‐law By‐law to Lift Part Lot Control for multiple attached residential dwellings
no current fee no current fee
$ continue to charge $3000 deposit to cover legal expenses
$
no current fee 255.00 3,000.00 no current fee
Page 21 of 144
6
Page 22 of 144
REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT
AGENDA DATE:
December 17, 2019
REPORT DATE:
December 12, 2019
SUBJECT:
Update to Civic Number/911 Addressing Fee
RECOMMENDATION: That Council approve By-law 2019-75 to amend the Building By-law 2014-26 to update the Clerical fee for 911 Roadside Identification Signs (Civic addresses) to $100.00 starting February 1, 2020. BACKGROUND: The Development Services Department currently charges property owners $50.00 to obtain a civic address and install a civic blade/post on a property. The process to assign the civic number/911 address is undertaken by Building staff. Building Inspectors travel to the subject property, measure the entrance distance and review the assigned address relative to surrounding properties. The Building Administrative Assistant notifies relevant agencies of the new address for emergency services, Public Services, MPAC, GIS mapping, internal records and Canada Post. The civic blade is ordered by the Public Services Department from an outside company and then Public Services staff performs the installation. Since 2003, the Township has charged the fee of $50.00 to off-set some staff and material costs related to civic numbering. DISCUSSION/ANALYSIS: As part of our broader review of Department fees, research was undertaken to compare the fees charged by South Frontenac with neighbouring municipalities. The below chart summarizes the review of fees for civic addressing:
Township South Frontenac Central Frontenac North Frontenac Loyalist Rideau Lakes Tay Valley Kingston
Civic Addressing Fees Blade/post installed Replacement $ $50.00 $50.00 $75.00 $100.00 $40.00 $75.00 $133.00 $110.00 $35.00 $79.50
Owner installed N/A $75.00 $34.00 $40.00
At $50.00, South Frontenac currently charges the lowest fee for civic addressing. Staff is aware that at $50.00 there is a significant portion of the actual staff time/material cost that is being subsidized through general tax revenue. The average fee being charged by surrounding municipalities is $95.42. In order to be more in line with surrounding municipalities and to shift more of the cost recovery onto the user, it is recommended the fee to obtain a civic address in South Frontenac be increased to $100.00 per civic blade/post. Despite this increase, and based on the time/labour involved, civic addresses/blades will continue to be subsidized to an extent by general taxation; however, this is reasonable as new civic addresses provide a degree of public good through the 1 Our strength is our community.
Page 23 of 144
REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT
assessment that results from new properties/development, and through the better identification/location of properties by emergency vehicles. This report was presented to the Development Services Committee for consideration. At the October 28, 2019 meeting the Development Services Committee passed the following resolution: That the Development Services Committee recommend to South Frontenac Council to increase the fee for civic addressing to $100 starting January 1, 2020. In discussion with the Chief Building Official, it is recommended the new fee take effect on February 1, 2020 to align with the date the fees are updated annually in the Building By-law. FINANCIAL/STAFFING IMPLICATIONS: An increased user fee for civic addressing will reduce the amount of funds that are pulled from the general tax revenue to off-set staff time and materials. Building staff and public services staff were consulted in the preparation of this report. ATTACHMENTS: (under By-law section of agenda) By-law 2019-75 – Amending By-law to the Building By-law 2014-26 to increase a Clerical fee for 911 Roadside Identification Signs
Submitted/approved by: Claire Dodds, Director of Development Services
Prepared by: Peggy Spafford, Building - Administrative Assistant
Approved by: Neil Carbone, CAO
2 Our strength is our community.
Page 24 of 144
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE:
December 17, 2019
SUBJECT:
2019 Linear Capital Budget Carry Forward
RECOMMENDATION: That approximately $520,000 unexpended funds from the 2019 linear asset capital budget be carried forward into 2020 for the preservation and enhancement of Perth Road from the City Limits to Davidson Road. BACKGROUND: The Township has been investing significantly in Pavement Preservation over the last few years to ensure that we keep the good roads maintained. Perth Road has had various sections crack sealed and micro-surfaced in this regard; however, the section from the City limits northerly is yet to be completed and concerns have been expressed regarding the collision frequency on this section. This section of Perth Road has already been crack sealed but in order to preserve this work, the platform needs to be micro-surfaced. This will also improve skid resistance. It is staff’s intention is to incorporate paved shoulders when this work is done; however, to undertake this work without sacrificing other road preservation needs, additional funds will be required in 2020. FINANCIAL/STAFFING IMPLICATIONS: Staff have consulted with the Director of Corporate Services/Treasurer and identified over $500,000 in unexpended capital from five substantially completed projects in 2019. That can be allocated to the micro-surfacing of the remaining portion of Perth Road. Submitted/approved by: Mark Segsworth, P.Eng. Director of Public Services Approved by: Neil Carbone, CAO
Our strength is our community.
Page 25 of 144
REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:
December 17th, 2019
SUBJECT:
2020 Budget including PSAB Budget
RECOMMENDATION: That Council approve and adopt the combined 2020 Capital and Operating budgets attached to the report prepared by the Director of Corporate Services and Treasurer dated December 17, 2019, requiring $20,274,612 to be raised by taxation; and That Council also approve the 2020 PSAB budget as attached. BACKGROUND: 2020 Budget The 2020 revised budget based on feedback received from Council at the November 7th session was presented for review at the December 3rd regular meeting of Council. No further changes where identified at this meeting. Since that date, updated insurance information was received from our provider which required an increase of $21,600 to the budget. This increase has been offset with adjustments to various operating lines within the budget but poses no impact to service levels or operations. The impact of the presented budget aligns with Council’s direction and amounts to a 2.0% or $31.62 impact on the average phased-in residential property of $267,286. The final budget represents $30,300,565 in reserve transfers, operating and capital expenditures and results in a total amount to be raised from taxation of $20,274,612. Attached is the updated budget which also includes the capital budget and reserve schedule. PSAB Budget On July 31st, 2009, Regulation 284/09 titled “Budget Matters – Expenses” introduced the requirement for Public Sector Accounting Board (PSAB) adjustments to be reported. The regulation allows municipalities to continue to budget as usual but requires the disclosure and adoption of PSAB adjustments. The attached report provides the adjustments to present the budget under PSAB. The PSAB budget report reflects amortization, which represents the deterioration of assets, and the investment in tangible capital assets. For the 2020 budget, the investment in tangible capital assets (capital) represents $8.5 million with amortization being $7.0 million. It is important to note that the Township is investing in its assets at a faster rate than its rate of amortization. However, it is also important to note that amortization is based on historical dollars whereas the purchase of assets is based on current or replacement dollars. The landfill obligation calculated is based on the remaining life of our landfills and the estimated closure and post closure costs from Cambium’s report. Although this obligation is presented as an unfunded obligation, the Township has a dedicated
Our strength is our community.
Page 26 of 144
REPORT TO COUNCIL TREASURY DEPARTMENT reserve fund for Landfill Closure to which $40,000 is being contributed yearly. This reserve is estimated to be at a value of $190,930 at the end of 2020. Overall the 2020 PSAB budget presents a net change of $478,357 which stems from the netting of tangible capital assets and reserve/reserve funds. This change represents the budgeted net change in the value of our assets for financial statement presentation purposes and has no funding requirement. ATTACHMENTS
2020 Budget Package 2020 PSAB Budget
Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer
Approved by: Neil Carbone, CAO
Our strength is our community.
Page 27 of 144
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Page 43 of 144
TOWNSHIP OF SOUTH FRONTENAC 2020 Budget - December 17, 2019 PSAB Presentation 2019 Budget
2020 Budget
$
$
REVENUE TOTAL Revenue - including to be raised by Taxation
32,232,617
30,300,565
Less: Transfer from Reserves
5,059,512
3,948,503
Adjusted Revenues
27,173,105
26,352,062
TOTAL Expenses
32,232,617
30,300,565
Add: Amortization
6,417,065
7,093,832
Less: Transfer to Reserves*
3,441,569
3,662,440
Less: Transfer to Tangible Capital Assets
9,207,619
8,570,916
Adjusted Expenses
26,000,494
25,161,040
Net Surplus
1,172,611
1,191,021
Accumulated Surplus, beginning of year
105,525,215
106,697,826
Accumulated Surplus, end of year
106,697,826
107,888,847
Tangible Capital Assets
94,618,849
96,095,933
Reserves & Reserve Funds
15,149,523
14,863,460
Schedule of Accumulated Surplus
UFCO Water Growth Component UFCO Landfill Accumulated Surplus
-412,370
-412,370
-2,658,176
-2,658,176
106,697,826
107,888,847
Page 44 of 144
REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:
December 17th, 2019
SUBJECT:
Arena Board Loan
RECOMMENDATION: That Council support the extension of the loan repayment date for the Arena Board to January 31st, 2020 BACKGROUND: A loan was provided to the Arena Board in September 2019 in the amount of $50,000 to help with temporary bridging of their cash flow due to the purchase of the new ice resurfacer in August. The original terms of the loan provided for a repayment date of November 30th, 2019. DISCUSSION/ANALYSIS: The arena has requested an extension to the repayment date to January 31, 2020. As per the original terms of the loan, interest equivalent to the Township’s current banking interest rate would be charged to the date of repayment. Staff has reviewed the request with the Arena Board and has no concerns about providing the extension. ATTACHMENTS None Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer Approved by: Neil Carbone, CAO
Our strength is our community.
Page 45 of 144
REPORT TO COUNCIL OFFICE OF THE CAO
AGENDA DATE:
December 17, 2019
SUBJECT:
Approval of Strategic Plan 2019-2022
RECOMMENDATION: That Council approve the 2019-2022 Corporate Strategic Plan document, attached as Schedule A to the report dated December 17, 2019 from the CAO; and, That Council direct staff to bring forward an implementation plan for the Strategic Plan in the first quarter of 2020, to include performance indicators for key priorities and initiatives.
BACKGROUND: In the summer of 2019, Council initiated a strategic planning process in order to update the current strategic plan which had been developed by the previous Council and has been in place since 2015. The strategic planning process involved four public open houses, a public survey which yielded 199 responses, a Lake Association meeting, two Council workshops (on September 10 and November 5) and a number of senior staff review meetings. The draft Strategic Plan is intended to guide the Township’s activities for the remainder of this term of Council and into the next.
ANALYSIS/DISCUSSION: The strategic plan as presented was crafted largely from the feedback provided by Council and senior staff during the first Council workshop on September 10, 2019. This workshop provided an opportunity for Council and staff to:
Discuss a long-term vision for the Township Discuss the ways in which the Township should achieve that vision, through its values and overall approach to service delivery (mission) Review the results of the public survey and the open houses Identify key themes from the consultation and prioritize specific areas Consider the suitability of current strategic plan priorities Conduct a brief SWOT Analysis
From this process, a draft Vision, Mission, Values and Four strategic priorities were developed for review by Council on November 5. Feedback from that meeting was as follows: Mission Statement Comments
There was a desire to reference environmental improvement in addition to preservation, and to enhance the Mission language associated with the environment; however, these changes were not to create unnecessary impediments to growth or excessive financial burdens. Council wished to see reference to “transparency” in our communications. Our strength is our community.
Page 46 of 144
REPORT TO COUNCIL OFFICE OF THE CAO
Other proposals were generally supported.
Most notably, a new bullet has been added under the Mission section which specifically acknowledges the Township’s role in environmental stewardship and that the Township will take advantage of opportunities, where practical, to preserve and improve the environment. Vision Statement Comments
Council felt the statement was clear & succinct While some questioned potential interpretation of the word “growing” as being development-focused, Council generally supported the wording in the context of growth in many respects (profile, knowledge and abilities, professionalism, leadership, population and development).
Proposed Value Comments
Council consensus was to change “Customer Service Excellence” to “Public Service Excellence” in order to recognize the different role a municipality has with respect to its ratepayers and residents, than would a private business to its customers.
Proposed Priority Areas & Action Items
Council was in support of the high level priorities There was discussion regarding some of the action item examples which will be considered when developing the implementation plan in the first quarter of 2020.
Other Comments
Council noted that the communication of the plan’s development and implementation is important and that we will need to educate our staff and the community on what it means and how it will be used. Council asked that a communication plan be developed for the strategic plan once approved.
The feedback above has been incorporated into the Strategic Plan and is attached as Schedule A to this report.
FINANCIAL IMPLICATIONS: None for the purpose of this report; however, the strategic plan will help inform the Township’s budgets moving forward.
ATTACHMENTS:
Schedule A: 2019-2022 Strategic Plan
Submitted/approved by: Neil Carbone, CAO
Our strength is our community.
Page 47 of 144
Township of South Frontenac 2019-2022 Strategic Plan Our Vision What we want to be. Natural, vibrant and growing – A progressive rural leader. Our Mission How we will achieve that Vision.
A unified approach – striving for equity among our residents and communities;
Setting exemplary service and infrastructure standards that the community can be proud of;
Managing our operations and assets in a financially sustainable manner;
Planning for the future, being proactive and having the capacity to adapt to change;
Engaging and collaborating with citizens and partners in an open and transparent manner;
Preserving and leveraging the community’s natural assets, history and rural lifestyle.
Recognizing the Township’s role in the stewardship of our environment; seeking and taking advantage of practical opportunities to improve and sustain it.
Our Values What we consider important and will strive for as we carry out our Mission. Communication & Collaboration Financial Sustainability Progressive and Flexible Environmental Sustainability Customer Public Service Excellence
Our Overarching Priorities The big things we will focus on and work towards achieving.
Position South Frontenac as a Regional Leader.
Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment.
Ensure the organizational capacity to deliver cost-effective services in a changing world.
Be a catalyst for the creation of vibrant, complete communities.
Page 48 of 144
REPORT TO COUNCIL OFFICE OF THE CAO
AGENDA DATE:
December 17, 2019
SUBJECT:
New Contract with Ontario Provincial Police (OPP)
RECOMMENDATION: That Council pass By-law 2019-72 being a by-law to enter into an Agreement for the Provision of Police Services under Section 10 of the Police Services Act 1990, with the Ontario Provincial Police for a six year period in accordance with the terms and conditions outlined in the attached agreement and proposal for policing services.
BACKGROUND: The Township’s current agreement with the OPP is set to expire at the end of December 2019. Bill 68, the new Comprehensive Ontario Police Services Act, 2019 (COPSA) received Royal Assent on March 26, 2019; however, its proclamation date has not been determined and the regulations through which it will be implemented are still pending. Until that time, Ontario municipalities continue to engage the OPP through the mechanisms of the previous Police Services Act, 1990. In accordance with the current Act, the Township can receive police services through the OPP in one of two ways:
- Section 10 contract renewal (current agreement) a. Terms of 3, 4, 5, or 6 years b. Mandatory Police Services Board (PSB) c. Reporting from and monitoring of detachment activities d. Involvement in selection and performance appraisals of Detachment Commander e. Greater involvement in priority-setting, policy development f. OPP enforcement of Municipal by-laws g. Ministry funding support through grants, etc. (RIDE) h. Service enhancements possible (at a cost)
- Revert to a section 5.1 policing arrangement a. No term length b. Discretionary Community Policing Advisory Committee (CPAC) c. No legislated involvement in Detachment activities, reporting or policy-setting d. No By-Law enforcement e. No Ministry Funding availability f. No involvement in Detachment Commander recruitment or performance appraisal In early November, the South Frontenac Police Services Board (PSB) received a presentation on OPP contract and billing models from Sergeant Kenneth Kee, Municipal Policing Specialist with the OPP, in advance of the expiration of the current contract.
Our strength is our community.
Page 49 of 144
REPORT TO COUNCIL OFFICE OF THE CAO
ANALYSIS/DISCUSSION: At its regular meeting on November 28, 2019, the PSB considered a proposal for policing services and the estimated 2020 billing from the OPP. This information had been previously reviewed by Township staff for inclusion in the draft 2020 operating budget. Based on the PSB’s satisfaction with policing services under the current Section 10 contract, the past funding received, the active nature of the PSB members, and the Township’s limited capacity to consider alternate policing service, staff recommended that the PSB endorse a new Section 10 contract. Staff also recommended that the PSB endorse a six year term for the contract to reduce the administrative burden associated with another contract renewal in the near future. At that same meeting the following motion was passed: Moved by David Herrington Seconded by Deputy Mayor Sleeth That the South Frontenac Police Services Board recommend that Council enter into a new contract with the OPP in the Township for a six year period subject to the terms and conditions outlined in the attached proposal for policing services and draft contract. New Comprehensive Ontario Police Services Act, 2019 (COPSA) The new Comprehensive Ontario Police Services Act (COPSA) eliminates contracts for municipalities that receive service from the OPP. The OPP are anticipating that once the regulations have been written any current contracts would be cancelled/terminated and policing services would continue for those municipalities under either Section 67/68 or Section 22 of the new Act:
Continue to be policed by the OPP and become a part of an OPP detachment board (s. 67, s. 68 COPSA)
Alternatively, municipalities can choose to form a municipal board, or amalgamate boards, enter into an agreement with another municipal board, etc., to have the municipal board provide policing responsibility – i.e. a local or City Police Force (s. 22 COPSA)
When this occurs, the Township would likely revert to a Section 67/68 arrangement, which provides essentially the same level of service and local involvement as the current Section 10 contracts. Detachment Boards While not pertinent to the current contract renewal, under the new legislation, Detachment Boards would replace individual communities’ Police Services Boards, and would establish objectives, priorities and policies for the entire detachment, not just for a single community within the detachment area. This would significantly reduce multi-community detachment meetings, communications, reporting and other administrative burdens for the OPP.
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For South Frontenac, this would mean a Detachment Board that also represents Central and North Frontenac. The Ontario Association of Police Service Boards (OAPSB) supports this model insofar as it would extend police governance to 200+ more communities that don’t currently have PSBs; however, it has recommended to the Province that communities with existing PSBs be given the discretion to retain their individual boards. Staff and the PSB will bring forward more information on changes under the COPSA as they becomes available.
FINANCIAL IMPLICATIONS: The billing model under either a Section 10 or a Section 5.1 arrangement is generally the same. For the 2020 budget year, the OPP’s estimate for policing services has been kept the same from the 2019 budget even though the estimated 2020 billing showed a reduction of $14,557. OPP billing is based on a formula that divides policing costs into two categories:
A base services fee, which allocates admin and other overhead costs among all municipalities on an equal per-property basis; and,
A calls for service rate that allocates costs to municipalities based on their individual usage levels.
The annual cost for policing in the Township, including the base and calls for service amounts is approximately $3 million.
ATTACHMENTS:
- Agreement for Policing Services
- Contract Policing Proposal
- 2020 Annual Billing Statement
Submitted/approved by: Neil Carbone, CAO
Our strength is our community.
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The term of this Agreement is effective as of the 01st day of January 2020.
AGREEMENT FOR THE PROVISION OF POLICE SERVICES UNDER SECTION 10 OF THE POLICE SERVICES ACT, R.S.O. 1990, c. P.15, as am. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE SOLICITOR GENERAL (“Ontario”) OF THE FIRST PART AND: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (the “Municipality”) OF THE SECOND PART RECITALS: (a)
Under s. 4(1) of the Police Services Act, R.S.O. 1990, c. P.15, as am., the Municipality is required to provide adequate and effective police services in accordance with its needs;
(b)
Under s. 5 of the Police Services Act, the Municipality’s responsibility for providing police services may be discharged by entering into an Agreement with the Solicitor General under s. 10 of the Act;
(c)
The Municipality has expressed its intent to provide police services, in pursuance of its responsibilities under s. 5 of the Police Services Act, by means of this Agreement, as evidenced by by-law number 2019-72, dated December 17, 2019 (attached as Schedule “A”);
(d)
This Agreement reflects the intent of the parties to provide an adequate and effective level of police services for the Municipality as set out in the “Contract Policing Proposal,” dated September 27, 2019 (attached as Schedule “B”);
NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as follows: 1. The parties warrant that the recitals are true.
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Definitions 2.
In this Agreement: (a) “Annual Billing Statement” means a statement prepared by Ontario and submitted to the Municipality for review and approval which contains: (i) the Municipality’s policing costs for the year following the year in which the statement is prepared, based on an estimate of salary, benefits, overtime, shift premium, statutory holiday payouts, prisoner transportation, court security (if applicable), and accommodation/cleaning (if applicable); and (ii) a year-end adjustment reconciling salary, benefits, overtime, shift premium, statutory holiday payouts, prisoner transportation, court security (if applicable), and accommodation/cleaning (if applicable) costs to those billed for the preceding year. (b) “Board” means Township of South Frontenac Police Services Board. (c) ”Commissioner” means the Commissioner of the O.P.P. (d) “Detachment Commander” means the O.P.P. officer in charge of Frontenac Detachment.
General Provisions 3.
Ontario shall provide adequate and effective police services in accordance with the needs of the Municipality in compliance with the terms and conditions of the Agreement. The Municipality shall pay Ontario for the police services provided under this Agreement in accordance with this Agreement.
The Commissioner shall ensure that the Detachment Commander responds appropriately to the Board’s objectives and priorities for police services, developed after consultation with the Detachment Commander, pursuant to s. 10(9)(b) of the Police Services Act.
The Commissioner shall cause the Detachment Commander or his or her designate to report to the Board at mutually agreed upon intervals in accordance with the Police Services Act regarding the provision of police services in and for the Municipality. The O.P.P. will determine the information to be contained in the reports and the format in which they will be provided.
(a) For the purposes of s. 10(6) of the Police Services Act, the O.P.P. shall provide police services to the Municipality, including the enforcement of mutually agreed upon bylaws. The parties shall review this part of the agreement annually, with a view to revising or updating the list of by-laws requiring O.P.P. enforcement.
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(b) Any by-law violations in relation to; building codes, or animal control will not form part of this agreement. 7.
The parties agree that sections 132 and 133 of the Police Services Act will be applied as if the Frontenac Detachment of the O.P.P. was a municipal police force, and as if the Detachment Commander was a Chief of Police.
Service Levels 8.
(a) Ontario shall cause the Commissioner to assign police officers and other persons to duties relating to the police services in and for the Municipality so as to provide the municipality adequate and effective policing services. (b) Where the Municipality receives dedicated enhancement positions, it shall be responsible for all costs associated with those dedicated resources. In the event that the Municipality decides to reduce the number of enhancement positions, it shall provide Ontario with at least one year’s prior written notice and shall be responsible for all costs associated with such reduction.
Liability of Ontario 9.
The O.P.P. shall be liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance of this Agreement.
Provincial Services Usage 10.
The O.P.P. as legislated by the Police Services Act, must be capable of providing provincial level response that can be mobilized for emergencies, disaster or specialized needs. The O.P.P. may meet this requirement by deploying resources that normally would be assigned to the Detachment that serves the Municipality. The O.P.P. shall ensure that in the event resources are deployed to a situation requiring provincial level response, appropriate resources remain available to the Detachment to provide adequate and effective policing to the Municipality. The use of O.P.P. officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model.
Equipment and Facilities 11.
Ontario shall supply or cause to be supplied all vehicles and equipment reasonably necessary and appropriate for the use of the O.P.P. in providing police services under this Agreement.
The parties will enter into negotiations concerning the provision and payment of appropriate buildings and rental agreements, including, but not limited to, location, leasehold improvements, and capital costs, where applicable.
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Adequacy Standards Regulation 13.
The O.P.P. shall undertake and be responsible for ensuring that all mandatory standards of adequate and effective police services as required by Ontario Regulation 3/99 under the Police Services Act are met and maintained.
The Detachment Commander shall provide the Board with reasonable documentation, as agreed upon between the Board and the O.P.P., to allow the Board to evaluate the services and satisfy itself that adequate and effective standards and policies are in place.
It shall be the responsibility of the Board to monitor the delivery of police services to ensure that the provisions of the Ontario Regulation 3/99 under the Police Services Act are satisfied on an ongoing basis.
Cost of Police Services 16.
(a) On or before October 01st in each year, Ontario shall prepare and deliver to the Municipality for review and approval, the Annual Billing Statement for the following year, together with sufficient documentation and information reasonably necessary to explain and support the billing. (b) The Municipality shall review the Annual Billing Statement upon receipt and, within 90 days of such receipt, shall approve the Annual Billing Statement or deliver to Ontario a request to review the Annual Billing Statement.
(a) In the event that the Municipality fails to approve or request a review of the Annual Billing Statement within 90 days of receipt, the Municipality shall be deemed to have approved the Annual Billing Statement. (b) In the event that the Municipality requests a review of the Annual Billing Statement as provided in this paragraph, the Annual Billing Statement shall be approved, or amended and approved in accordance with Section 18.
Where the Municipality has delivered to Ontario a request to review the Annual Billing Statement, Ontario shall carry it out expeditiously, and Ontario shall cooperate to permit such a review to be carried out. If the parties are unable to agree on the Annual Billing Statement, either party may submit the matter to the dispute resolution mechanisms set out in paragraphs 22 and 23. In the event that the Municipality delivers a request to review to Ontario, the Annual Billing Statement shall be deemed to apply during the period of review.
The Municipality shall make monthly installment payments to Ontario due no later than 30 days following receipt by the Municipality of each monthly invoice, each one being one twelfth of the Annual Billing Statement for that year. Any amounts which have become due and owing shall bear interest at the rate set by the Minister of Finance from time to time.
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Ontario shall keep all records, statements of account, invoices and any other such documents necessary to support the Annual Billing Statement, and all such records shall be kept for a period of seven years. Ontario shall permit the Municipality, upon notice to Ontario, to examine all such records and books of account and conduct a review of the Annual Billing Statement.
Upon the approval or deemed approval of the Annual Billing Statement, as provided in this Agreement, adjustments shall be made in the amounts paid by the Municipality by installment so that (i) the total amount paid in respect of the preceding year is equal to the amount shown on the approved Annual Billing Statement and (ii) the installments for the year following the year in which the statement is prepared are each equal to one twelfth of the approved Annual Billing Statement. Any amounts payable by one party to the other shall be paid to the appropriate party in the remaining monthly billings for the year following the year in which the statement is prepared.
Dispute Resolution Mechanisms 22.
(a) The provisions of this paragraph apply in the event of a dispute between the Municipality and Ontario concerning financial and related issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Financial Disputes”) or between the Board and the O.P.P. concerning policing issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Policing Disputes”). (b) In the event that a dispute arises, the Detachment Commander, or representative, and the Municipality or the Board, as the case may be, or their representative, shall meet within 30 days of such dispute arising, and use all best good faith efforts to resolve the dispute. (c) If the dispute remains unresolved, the Regional Commander, or representative, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (e) If a Financial Dispute remains unresolved, the issue may be referred to mediation by either party, and each party shall use all good faith efforts to resolve the dispute.
(a) Financial Disputes that cannot be resolved through any of the methods described within paragraph 22, may be referred to and settled by binding arbitration. The provisions of the Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated below: (i) The language of the arbitration shall be English.
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(ii) The place of the arbitration shall be the Township of South Frontenac. (iii) Each party agrees that the arbitration shall be conducted in a summary manner to ensure a full hearing in a cost effective and efficient manner. (iv) Each party shall make prompt full disclosure to the other and, subject to the availability of an arbitrator the arbitration shall be commenced within 30 days of the conclusion of the meeting with the Commissioner, or the mediator, if applicable. (v) Each party shall be responsible for its own legal expenses and for an equal share of the fees and expenses of the arbitration and any other related expenses. Section 54 of the Arbitration Act shall not apply; the arbitrator shall have no right to make an award relating to costs. (vi) The parties shall have no right of appeal to a final decision of an arbitrator. (b) Policing Disputes shall not be subject to mediation or arbitration. (c) Neither party shall be entitled to proceed to mediation or arbitration until all of the meetings referred to in paragraphs 22 have been held, and each party undertakes to exert all best good faith efforts to resolve the dispute in those meetings. (d) Mediations or arbitrations of disputes conducted under this Agreement shall remain closed to the public. All parties to any dispute shall keep all details, admissions or communications made in the course of the dispute resolution process strictly confidential, nor shall such information be admissible in any legal proceeding, except as follows: (i)
on consent of all parties;
(ii) as may be ordered by a court of competent jurisdiction; (iii) the final decision of the arbitrator may be released. (e) Each of the meetings outlined in paragraph 22 shall be commenced no earlier than 15 days, and concluded no more than 30 days, from the conclusion of the prior stage unless the parties otherwise agree. (f) Notwithstanding any of the above provisions, nothing in this Agreement shall be construed so as to give the Municipality or the Board the right to alter any policy of the O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to give the Municipality or the Board, the right to supercede or vary the duties and obligations of the Solicitor General pursuant to s. 3(2) of the Police Services Act, or of the Commissioner pursuant to s. 17 and s. 41 of the Police Services Act, and further, the rights of the Municipality and the Board pursuant to the Agreement are subject to the Municipality’s obligations under s. 4 of the Police Services Act.
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Detachment Commander Selection 24.
The Detachment Commander shall be selected from a short-listed pool of candidates as determined by the OPP in accordance with its relevant provincial policies. Following the formulation of the short-list, a joint committee consisting of Board members and persons nominated by the Commissioner, shall select the successful candidate in accordance with the process set out in the OPP’s provincial policies.
Notice 25.
Any notice, statement, invoice or account to be delivered or given by any of the below listed groups to any other of them shall be delivered to such groups using the delivery methods as listed below. Any notice, statement, invoice or account sent by mail shall be deemed to be received on the third day following the date of mailing unless shown to the contrary, and if sent by fax or by email, it shall be deemed to be received on the date it was sent. Any group may change its contact information by giving notice provided herein: (a) by mail to Ontario addressed to: The Solicitor General, 25 Grosvenor Street, 11th Floor, Toronto, Ontario, M7A 1Y6, or by fax to (416) 325-6067 (b) by mail to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777 Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Manager, Municipal Policing Bureau, by fax to (705) 330-4191, or by email to opp.municipalpolicing@opp.ca (c) by mail to the Municipality addressed to: The Mayor, Township of South Frontenac, 4432 George Street, Box 100, Sydenham , Ontario, K0H 2T0, or by fax to (613) 376-6657 (d) by mail to the Board addressed to: The Township of South Frontenac Police Services Board, 4432 George Street, Box 100, Sydenham , Ontario, K0H 2T0, or by fax to (613) 376-6657
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Commencement and Termination of Agreement 26.
Notwithstanding the date upon which this Agreement is signed, the term of this Agreement shall commence on the 01st day of January 2020, and shall conclude on the earlier of (i) the 31st day of December 2025 or (ii) the date that the Community Safety and Policing Act, 2019 comes into force.
Either party to this Agreement may terminate this Agreement upon one year written notice of termination to the other party, in which case this Agreement shall terminate one year following the delivery of such notice. Should a notice to terminate be given, the Municipality shall continue to be obligated to pay for the cost of providing police services under this contract to, and including the date of such termination and Ontario shall continue to be responsible to provide the services outlined in this Agreement.
Should the Municipality’s designated responsibility to provide policing under the Police Services Act be changed, either by statute or government interpretation, the Municipality maintains its right upon being so informed to give written notice of its intention to terminate this Agreement forthwith.
Entire Agreement 29.
This Agreement and the schedules attached constitute the entire Agreement between the parties, and there are no representations, warranties, collateral agreements or conditions affecting this Agreement or the relationship of the parties or supported hereby other than as expressed herein in writing. Any amendment to this Agreement must be in writing, duly executed by the parties.
IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature of its duly authorized signing officers, and the Deputy Solicitor General, Community Safety has personally signed this Agreement to be effective as of the date set out herein. FOR ONTARIO Deputy Solicitor General, Community Safety
FOR THE MUNICIPALITY Township of South Frontenac
Mayor
Chief Administrative Officer Date signed by the Municipality
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SCHEDULE “A” BY-LAW OF THE MUNICIPAL COUNCIL
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Placeholder for Municipality’s By-law
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SCHEDULE “B” PROPOSAL FOR POLICE SERVICES
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The Township of South Frontenac Contract Policing Proposal
Prepared by: Sergeant Kenneth Kee Ontario Provincial Police Municipal Policing Bureau Date: September 27, 2019
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Table of Contents
Executive Summary ………………………………………………………………………………………………………………………
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2020 Annual Billing Statement
……………………………………………………………………………………………………….
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OPP Contacts ………………………………………………………………………………………………………………………………
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Page 64 of 144 Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective community-based policing and protection throughout Ontario. The OPP has provided municipal police services under contract for over 70 years and currently maintains contracts with over 140 communities across Ontario. The Township of South Frontenac requested a contract proposal for OPP municipal policing. This proposal is based on the OPP Billing Model, with the Township paying an amount equal to the sum of its allocated portion of the OPP’s total municipal policing Base and Calls for Service costs, as well as the costs for Overtime, Prisoner Transportation, Court Security, and Accommodation/Cleaning Services as applicable. Where a municipality chooses to receive police services from the OPP pursuant to a contract, the OPP will provide the level of police services required to provide adequate and effective policing, including providing the services set out in Regulation 3/99, Adequacy and Effectiveness of Police Services under the Police Services Act. This proposal reflects the integrated policing concept, incorporating a police services contract for the Township of South Frontenac with OPP highway patrol services and provincial responsibilities under one administration. The Frontenac OPP Detachment will remain as the Administration/Operations Centre. The resources will be deployed to the municipality from this facility. The Frontenac OPP Detachment Commander will be responsible to oversee all aspects of service delivery. The detachment management including Staff Sergeant(s) and Sergeant / Platoon Leaders as applicable will provide assistance and supervision to members of the Frontenac Detachment. It is the intent to maintain all existing community service programs and community policing committees, in consultation with the Police Services Board. Any new community service program considered may be implemented after consultation with the Township of South Frontenac Council, the Township ’s Police Services Board and the Frontenac OPP Detachment Commander. When a municipality chooses to receive police services from the OPP under contract, the OPP will ensure that the municipality receives adequate and effective police services in accordance with the Police Services Act and Regulations. The shared infrastructure of the OPP broadens local access to resources, expertise, solutions, training and management without duplicating services. The Township of South Frontenac will continue to benefit as additional staff are readily available from within the Frontenac OPP Detachment as well as neighboring detachments and regions, should the need arise. The Township of South Frontenac will be required to maintain a Police Services Board, as mandated by Section 10 of the Police Services Act that will generally determine objectives and priorities for police services within the community, after consultation with the Detachment Commander. The Commissioner is committed to ensuring that the Detachment Commander of the Frontenac OPP Detachment responds appropriately to the Board’s advice and priorities in a manner consistent with the Board’s identified concerns, expectations and needs. It is long-standing OPP policy and practice to be accountable to the communities we serve. The Commander of the Frontenac OPP Detachment, or designee, will report to the Police Services Board on a regular basis, as per the direction of the Board. The OPP is experienced in being accountable to the municipalities we serve. With over 100 contracts currently in place and future contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards.
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Page 65 of 144 The OPP is required to provide provincial level emergency response that can be mobilized in times of emergency, disaster or a specialized investigative need. The OPP meets such emergent needs, on an on-call, as-needed basis, by deploying small numbers of officers from multiple locations and assignments, both provincial and municipal. During such times, the OPP is responsible to ensure that appropriate resources remain in place to make certain the municipality receives adequate and effective police services in accordance with the Police Services Act and Regulations. The use of OPP officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. If the Township of South Frontenac chooses to accept an OPP contract for its policing service, the Frontenac OPP Detachment Commander will assign resources, focusing on meeting the Township ’s unique policing needs. Value for the Township of South Frontenac: • Assurance of adequacy and effectiveness of police services; • Dedication to resolving community issues through local involvement and community policing
committees; • Availability of additional staffing support from neighbouring detachments, regional headquarters
and general headquarters; • Work with the Detachment Commander in determining the local policing priorities and
objectives through the Township ’s Police Services Board; and • Access to a comprehensive infrastructure and specialized services
The estimated policing cost for 2020 associated to this proposal as presented in the Annual Billing Statement is $3,036,525. This amount is reflective of the most current cost estimates under the OPP Billing Model, exclusive of the year-end adjustments. The year-end adjustment for the year 2017 totalling $44,728 is listed separately from the 2020 estimated cost, but forms part of the Grand Total Billing as shown near the bottom of the Annual Billing Statement. Not included in this proposal are: • The cost of maintaining the Police Services Board • Any applicable revenues accruing to the municipality as a result of police activity
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OPP 2020 Annual Billing Statement South Frontenac Tp Estimated costs for the period January 1 to December 31, 2020 Please refer to www.opp.ca for 2020 Municipal Policing Billing General Information summary for further details. Cost per Property $ Base Service
Property Counts Household Commercial and Industrial Total Properties
Total Cost $
10,489 213 10,702
183.23
1,960,942
162,805,510 0.5676%
86.35
924,111
8.49 1.99 3.67 283.73
90,899 21,297 39,276 3,036,525
Calls for Service Total all municipalities Municipal portion Overtime Prisoner Transportation Accommodation/Cleaning Services Total 2020 Estimated Cost 2018 Year-End Adjustment
(per property cost) (per property cost)
44,728
Grand Total Billing for 2020
3,081,253
2020 Monthly Billing Amount
256,771
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OPP Contacts Please forward any questions or concerns to Staff Sergeant Sharron Brown, Detachment Commander, Frontenac Detachment, or Sergeant Kenneth Kee, Municipal Policing Specialist, Municipal Policing Bureau, OPP General Headquarters.
Staff Sergeant Sharron Brown
(613) 372-1932
Sergeant Kenneth Kee
(705) 329-6451
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REPORT TO COUNCIL OFFICE OF THE CAO
AGENDA DATE:
December 17, 2019
SUBJECT:
Contract with the Humane Society of Kingston for Pound Services
RECOMMENDATION: That Council pass By-law 2019-73 being a By-law to enter into a Pound Services Agreement with the Kingston Humane Society, in accordance with the terms and conditions outlined in the Pound Services Agreement attached to this report as Schedule A.
BACKGROUND: The Humane Society of Kingston provides pound services to a total of seven (7) municipalities in the area including South Frontenac and the City of Kingston. In 2018, in response to the City of Kingston’s RFP for pound services, the Humane Society proposed a change from variable to flat rate billing and a budget increase for the City. The Humane Society was the existing and only responder to the City’s RFP. As a result, the City of Kingston, engaged KPMG to conduct a comprehensive review of the Pound Services business model. That study, published in March of 2019 and attached to this report, found that flat rate billing was preferable to the previous variable billing model, and that the Humane Society had been providing pound services to the City at an excellent value relative to comparators. With South Frontenac’s agreement for pound services expiring at the end of 2019, Staff is bringing forward a new contract with the Humane Society which also reflects the new flat rate billing model and an increased cost of $11,328 for 2020.
ANALYSIS/DISCUSSION: The new billing model involves a flat monthly fee which covers all animal intake and boarding costs, facility and overhead costs, and any required veterinary bills. The Humane Society will continue to remit monthly fees collected on South Frontenac’s behalf for Animal At Large fines and animal tag sales; however, commissions on tag sales ($8/tag) will be invoiced separately. Staff supports the move to flat rate billing which will reduce the Township’s and Humane Society’s administrative burden. The proposed fees for pound services is $18,828 which amounts to a 151% increase ($11,328) from 2019. While the increase is significant, this amount has been accommodated in the draft 2020 operations budget. The increased fees are also reflective of the recommendations of the 2019 KPMG study relative to the Township’s share of the Humane Society’s services (<10% of total intakes). As discussed with Council during the 2020 budget deliberations, staff will monitor the services being provided by the Kingston Humane Society and will consider alternative service delivery options in advance of the 2021 budget. It should be Our strength is our community.
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REPORT TO COUNCIL OFFICE OF THE CAO
noted however that the City of Kingston’s 2018 RFP for pound services resulted in a single bidder and the KPMG study identified few if any alternatives for the delivery of pound services in the region. The proposed contract is for a 5 year term, ending December 31, 2024; however, it provides for termination by either party with 180 days’ notice.
FINANCIAL IMPLICATIONS: The new contract with the Kingston Humane Society would result in a $18,828 ($1,569/month) cost for pound services in 2020. This represents an increase of $11,328 or 151% over the 2019 billing. The contract also stipulates an annual inflationary increase based on Core CPI.
ATTACHMENTS:
Schedule A: Agreement for Pound Services Schedule B: KPMG Pound Services Model Review for the City of Kingston Schedule C: Letter from Kingston Humane Society
Submitted/approved by: Neil Carbone, CAO
Our strength is our community.
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POUND SERVICES AGREEMENT THIS AGREEMENT MADE EFFECTIVE THIS FIRST DAY OF JANUARY, 2020 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (Hereinafter referred to as “The Township”) OF THE FIRST PART ‐and‐ KINGSTON HUMANE SOCIETY (Hereinafter referred to as “the Contractor”) OF THE SECOND PART WHEREAS the Municipal Act, 2001, Part II, Section 8 provides a municipality with the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority under this or any other Act; AND WHEREAS the Contractor has agreed to provide Pound Services (hereinafter referred to as “services”) for the Township; AND WHEREAS the Contractor agrees to provide facilities in order to carry out services (hereinafter referred to as the “Pound”) AND WHEREAS the Township and the Contractor (hereinafter referred to as “the parties”) deem it desirable to put the terms of this agreement for services in writing; NOW THEREFORE WITNESSETH in consideration of the services rendered by the Contractor to the Township the parties hereto agree as follows: DEFINITIONS For the purpose of this agreement: “Administration Fee” means the same as the “recovery of animal from an animal shelter” fee as set out in the Township Fees. “Animal” shall include dogs only. “Authorized Shelter” and “shelter” means a facility used to house and care for stray, abandoned dogs. “Impoundment” means the day on which the dog is received at the Pound and “impounded” shall have the same meaning. “Pound” means the facilities provided by the Pound Service Provider for accommodation for animals having to be impounded.
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“Redemption Period” means the period of time after impoundment of the animal and prior to transfer of care and control of the animal to an authorized animal shelter or rescue group. The redemption period for dogs shall be 3 days, excluding the day on which the dog was impounded and excluding any day that the Pound is not open to the general public. Where there is evidence as to the identity of the owner of an animal, the redemption period shall not include the period of time an animal has been quarantined or impounded as a directed by any official with the authority to impose an order to impound pursuant to legal authority other than this By‐Law. Where the owner of an animal is unknown, the redemption period may include the period of time an animal has been quarantined or impounded as directed by the official with the authority to impose an order to impound pursuant to legal authority other than this By‐Law. “Recover” means the taking possession of an animal from the Pound by its owner or an agent of the owner’s behalf. “Rescue Group” means an organization that arranges for the temporary housing and care for stray, abandoned or neglected animals, pending attempts to rehome the dog. 1.0 TERMS OF CONTRACT AND RELATIONSHIP 1.01 The Contractor is granted authority to impound and hold for redemption by an owner, any dog delivered from within the Township boundaries, for up to the end of the redemption time period as prescribed herein. 1.02 The engagement of the Contractor pursuant to this Agreement shall commence on January 1, 2020 and shall expire at midnight on December 31, 2024. 1.03 The Contractor shall sell animal licenses for all unlicensed dogs recovered by their owners. 1.04 The Contractor shall remit all monies collected from animal registrations to the Township on a monthly basis or at another interval mutually agreed upon. 1.05 The Contractor shall maintain accurate records in a form mutually agreed upon by both parties of all activities, business transactions, monies received and monies paid out in the performance of this contract. Such records shall include but are not limited to: 1.05.1 An “Animal Log” is to be used for recording all dogs impounded, all dogs subsequently recovered by their owners and the disposition of all dogs not recovered at the end of the redemption period; 1.05.2 A “Dog License Log” is to be used for recording all dog tags sold; 1.05.3 A monthly operations report which includes year‐to‐date totals detailing all fees collected on behalf of the Municipality, the number of animals impounded, recovered euthanized, transferred to a shelter or rescue group and the number of animals tag sales. 1.05.4 An annual operations report outlining the number of dogs impounded, recovered, euthanized and transferred to a shelter or rescue group, as well as the number of animal tag sales. 1.06 The owner of an impounded dog or the agent of the owner may, within the redemption period, recover the dog during the hours when the Pound facility is open to the public. 1.07 No animal shall be released to its owner or the agent of the owner during the redemption period until such time that all Municipal fees, including the Animal at Large fine and the animal license registration fee, as required, are paid by the owner or a person acting on the owner’s behalf.
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1.08
1.09
1.10
1.11
1.12
1.13 1.14
1.15
All animals that have not been recovered at the end of the redemption period shall be transferred to the care and control of an authorized shelter or rescue group, or be euthanized. The decision to transfer or to euthanize an animal at the end of the redemption period is the responsibility of the Contractor. The Contractor may require an owner recovering a dog to pay to the Contractor any reasonable fees for impounding and boarding as well as all costs for any emergency veterinary care provided to the animal prior to it being recovered. Minimum Facility Requirements include the following: 1.10.1 Dog kennels, in sufficient numbers and adequate size; 1.10.2 Secure building with proper ventilation and life safety systems; 1.10.3 Office and utility areas; 1.10.4 Outdoor run Contracted duties related to the pound services operation shall include, but not be limited to, the following: 1.11.1 Provide daily cleaning of all Pound facility areas and kennels, food and water bowls, and equipment, as necessary, and provide for the collection and proper disposal of animal refuse and waste; 1.11.2 Provide Pound services including feeding, boarding and exercise for dogs found stray or trespassing from within the Municipalities boundaries and delivered to the Pound; 1.11.3 Provide a provision for the quarantining of dogs when required by way of court order or local Public Health Unit; 1.11.4 Provide humane treatment of all dogs while in the Pound; provide basic first aid services, including licensed veterinary care, as necessary, for all sick and injured dogs during the redemption period; 1.11.5 Ensure that all veterinarian services are provided by qualified personnel licensed by the College of Veterinarians of Ontario; 1.11.6 Provide humane euthanizing of dogs, as required, in conjunction with a licensed Veterinarian, in a manner that conforms to the College of Veterinarians of Ontario and the Animals for Research Act, including Section 20 (7), as amended. Use of T‐61 for euthanizing is prohibited; 1.11.7 Dispose of any animal carcasses, as required, in accordance with the minimum requirements outlined in the Animals for Research Act. Maintain adequate security for impounded dogs, including the operation and maintenance of a monitored security system to monitor for intrusion, and to monitor all life safety systems including power disruption, temperature, fire, smoke, and carbon monoxide. Maintain adequate staffing levels to ensure all services are provided in an efficient and professional manner. Assume ownership of dogs held at the Pound beyond the prescribed redemption period; after the redemption period, the Contractor may sell or adopt out unclaimed dogs and any fees received from such a sale or adoption may be kept by the Contractor. Maintain open and continuous dialogue with the Municipality and the Animal Control Officers to ensure services are being delivered as required.
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2.0 TERMINATION OF AGREEMENT 2.01 This Agreement with the Contractor may be terminated by the Township or the Contractor in one of the following ways: 2.01.1 Immediately upon breach of this agreement by the either party; 2.01.2 Upon the dissolution of or ceasing operation of the Contractor 2.01.3 Upon either party giving no less than 180 days written notice, specifying cause. 3.0 PAYMENT FOR SERVICES RENDERED 3.01 The Township shall pay the Contractor $8.00 for each animal tag sold, upon receipt of a monthly invoice and record of license registrations. 3.02 The Township shall pay the Contractor an all‐inclusive, fixed monthly fee of $1,569 for the provision of Pound Services, as specified within this Agreement. Increases shall be applied to the fixed monthly fee for each year of this contract from Year 2 through Year 5, adjusted annually in January, by the Consumer Price Core Index based on the prior year. 4.0 SERVICES 4.01 The Contractor shall provide the services outlined in 4.02 as a duly qualified operator of a Pound as outlined in the Pounds Act (R.S.O. 1990), Animals for Research Act (R.S.O. 1990), and all other applicable law. The Contractor shall provide said services in a professional and fully competent manner in accordance with the provisions of this Agreement. 4.02 The services the Contractor shall provide include: 4.02.1 Accept all dogs brought to the facility where the animal concerned has been found within the municipal boundaries of the Township; 4.02.2 Accommodate, feed and provide health care services to any animal brought to the facility for the redemption period, quarantine period, or the period resulting from a court order; 4.02.3 Provide pound facilities that are accessible to the Township Animal Control Officers twenty‐four (24) hours a day, seven (7) days a week; 4.02.4 Keep the Pound facility open to the general public a minimum of 40 hours, six days a week, and have such hours of operation and contact details as applicable (phone, web, email) posted in a highly visible place at the Pound facility; 4.02.5 Notify, or attempt to notify the registered owner of any impounded dog bearing a municipal tag or any other means of identification, by telephone; 4.02.6 Ensure spaces are available at the facility at all times for animals being impounded from within the Township; 4.02.7 Collect, on behalf of the Township, recovering Animal at Large Fines as set out in the Township Fees, for all dogs that are impounded from within the boundaries of the Municipality and subsequently recovered, and remit these fees to the Township monthly. 4.02.8 Allow the Township access to inspect the facility at any time during the facilities’ business hours, and to review all documentation related to dogs impounded on behalf of the Township. 5.0 CONFIDENTIALITY OF INFORMATION 5.01 Subject to applicable law, the Parties shall not disclose to anyone outside the employ of the Parties, without prior written permission of the other party, any aspect of either of the Parties’ business, except as required in the course of exercising his/her duties and responsibilities. This Agreement will continue to restrict the Parties’ disclosure of such information after the
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5.02
termination of this Agreement, until such information has been made public through no fault of either of the Parties. After the termination of this Agreement, the Contractor shall promptly return to the Township, without request from the Township, any of the Township’s information, materials and other property which may subsequently be in the Contractor’s possession.
6.0 INSURANCE 6.01 Maintain throughout the term of the contract, a comprehensive general liability and property damage insurance policy which includes coverage for injury to, loss or death of any animal in the custody of the contractor, for a minimum of FIVE MILLION DOLLARS ($5,000,000.00) in a form acceptable to the Township, and naming the Township as an additional insured on the policy. The Township shall be provided 30 days written notice of any changes to or cancellation of the insurance policy. 7.0 SEVERABILITY 7.01 If any provision or portion of any provision in this Agreement shall be held by a court of competent jurisdiction to be unenforceable, invalid, or illegal, such provision or such portion of the provision shall be severable and shall be deemed to be voided and the remaining provisions or portions shall be valid and binding. 8.0 GOVERNING LAW 8.01 This Agreement shall be construed in accordance with, and governed by, the laws in force in the Province of Ontario and as interpreted by the Courts of that Province. The Parties agree to comply with all applicable law. 9.0 BINDING EFFECT 9.01 This agreement shall be binding upon the Parties, their heirs, executors, administrators, successors and assigns provided that this Agreement shall be personal to the Contractor and may not be assigned by him/her. 10.0 INDEMNIFICATION 10.01 The Contractor hereby indemnifies and saves harmless the Township from any suit, action, cause of action, claim or damages whatsoever of any nature and kind arising from the breach by the Contractor of any terms of this Agreement or the negligence of the Contractor in conducting their, their agents or their employees’ services. 10.02 The Township agrees to save harmless and indemnify the Contractor, its directors, officers and employees from and against all claims, demands, causes of action, loss, expenses, costs or damages that the Contractor may suffer, incur or be liable for resulting from the obligations and performance of the Township, its officials, employees, successor and assign, as set out in the Agreement. 10.03 The Contractor shall provide the services independently and shall not be deemed to be an employee of the Township for any purpose. 10.04 Unless otherwise provided in this Agreement, the Contractor shall not subcontract or permit the subcontracting of any portion of the services to any other individuals, firms or corporations at any time without the prior written consent of the Township, save the provision of veterinary services. The Contractor shall not sell, transfer, assign, sub‐license or otherwise dispose of the rights granted under this Agreement to any other person without the consent of the Township.
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11.0 JOINT RESPONSIBILITY 11.01 The Township and the Contractor agree to meet at the request of either party, to discuss and resolve any issues arising from the fulfillment of this Agreement. 12.0 NOTICE 12.01 Any notice required or desired to be given hereunder shall be delivered in person or sent by pre‐ paid registered mail as follows: (a) To the Corporation of the Township of South Frontenac at: Chief Administrative Officer P.O. Box 100 Sydenham, ON K0H 2T0 (b) To the Kingston Humane Society at: Executive Director 1 Binnington Court Kingston, Ontario K7M 8M9 13.0 TIME OF THE ESSENCE 13.01 Time shall be of the essence in the performance of obligations pursuant to this Agreement. 14.0 AMENDMENTS 14.01 No provision of this agreement shall be amended, altered, or waived except by a further written agreement between Parties. No waiver of a provision of the Agreement shall operate as a waiver of any other provision or of the same provision on a future occasion. IN WITNESS WHERE the Parties have duly executed this Agreement under seal. SIGNED, SEALED AND DELIVERED In the presence of
Witness
Witness
Date
KINGSTON HUMANE SOCIETY ) ) ) ) ) ) ) ) ) ) ) ) ) )
President
Secretary The Corporation of the Township of South Frontenac
Ron Vandewal, Mayor
Neil Carbone, CAO/Deputy Clerk
City of Kingston Pound Services Business Model Review Financials March 8, 2019
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City of Kingston Pound Services Business Model Review
Disclaimer This report is based on information and documentation that was made available to KPMG at the date of this report. KPMG has not audited nor otherwise attempted to independently verify the information provided unless otherwise indicated. Should additional information be provided to KPMG after the issuance of this report, KPMG reserves the right (but will be under no obligation) to review this information and adjust its comments accordingly. Pursuant to the terms of our engagement, it is understood and agreed that all decisions in connection with the implementation of advice and recommendations as provided by KPMG during the course of this engagement shall be the responsibility of, and made by, the City of Kingston. KPMG has not and will not perform management functions or make management decisions for the City of Kingston. This report may include or make reference to future oriented financial information. Readers are cautioned that since these financial projections are based on assumptions regarding future events, actual results will vary from the information presented even if the hypotheses occur, and the variations may be material. Comments in this report are not intended, nor should they be interpreted, to be legal advice or opinion. KPMG has no present or contemplated interest in the City of Kingston. Accordingly, we believe we are independent of the City of Kingston and are acting objectively.
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© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
Project Overview
Introduction and Context Introduction KPMG was engaged by the City of Kingston (“the City”) to conduct a business model review of its pound services to help ensure a fair and transparent funding model with their third party service provider, the Kingston Humane Society (“KHS”). The overall goal of the business model review was to gain an understanding of the available funding models, reporting requirements and costs associated with the City’s pound services. Completing this review will contribute towards establishing a mutually beneficial relationship towards the effective and efficient delivery of pound services. This report was prepared to present observations and evidence to form support on the available funding options arising from the consulting team’s research and engagement with the City and KHS. This report will provide our recommendations to improve the overall effectiveness and efficiency of the current service business model for pound services.
Setting the Stage The City regulates domestic dogs and cats within its jurisdiction under By-law 2004-144 - A By-Law to Regulate Animals (“the Bylaw”). In support of the By-law, the City has deemed it appropriate to provide pound services for dogs and cats. Pursuant to this, the City invited proposals from proponents looking to provide pound services under contract under the terms and conditions contained with the request for proposal F31-CS-PBL-2018-01 for City Animal Pound Services. The City received only one response to the request for proposal, the incumbent pound services provider, KHS.
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Prior to the issuance of the RFP, KHS provided pound services under a separate contract originating in 2013 and finishing in 2018. The 2013 contract changed the long-standing fixed fee pricing structure and introduced a variable fee pricing structure. The 2018 RFP retained this variable fee pricing structure. The bid submitted by KHS was a significant increase in pricing for pound services. As a result of the price increase compared to the approved budget, the City decided to conduct a due diligence review of the submitted KHS bid, as well as, review the processes in place to ensure accurate data tracking. Accordingly, the City engaged KPMG to conduct a comprehensive review of the Pound Services business model.
Project Overview
Project Objectives and Drivers Project Objectives KPMG is engaged by the City of Kingston to undertake a review of the business model for pound services. The overall goal of the review is to assess and recommend a funding model for pound services that is sustainable to both parties while providing a transparent costing model and reporting structure. It is expected that the recommendations arising from this review will ensure an efficient and effective service delivery model for pound services to the citizens of Kingston. Specific project objectives include: • Conduct the necessary due diligence on the costing methods applied • Review and assess the processes in place to track intake and other statistical data • Assist in the determination of an appropriate funding model for the pound services contract • Share our findings with the management of the City of Kingston as required
Project Drivers As with all municipal and other orders of government, the City of Kingston is balancing service expectations and financial constraints. Carrying out business model reviews is one of the strategies to ensure that the City continues to provide the best value to the community and to help ensure the City is considering all opportunities to enhance efficiency and effectiveness of its services taking into account fiscal and service impacts.
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© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
Project Overview
Project Objectives and Drivers Project Scope and Deliverables Phase One: Project Initiation and Planning • Kick Off Meeting with Project Team • Project Charter • Project Schedule
Phase Two: Environmental Scan • • • • •
Collect and review documentation Develop interview guides and validate with project manager Conduct interviews with comparator municipalities (3) Stakeholder consultation (9 forty-five minute interviews) Analyze interview findings and group into themes for Interim Report
Phase Three: Analysis and Assessment • • • •
Review key processes associated with the delivery of pound services Review the costing models applied in the delivery of pound services Conduct data analysis on number of animals impounded Prepare and present Interim Report
Phase Four: Final Report and Presentation • Finalized recommendations • A final report (in PowerPoint format) consolidating the different phases of the Review • Presentation to the Project Team and appropriate Committee of Council (if requested)
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© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
Comparator Review City of Kingston Pound Services Business Model Review Financials
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Jurisdictional Review
Comparative Analysis – Why Compare to Other Communities In support of the business model review for pound services, three comparator municipalities were chosen to inform a high level comparison across multiple aspects of their pound services and animal control functions. These municipalities were chosen by the City of Kingston for direct comparability and information was collected through phone interviews, requests for information, and publicly available information.
Municipality 3 1
2
Population*
Area Square KM*
- Barrie
141,434
99
- Oakville
193,832
139
- Ottawa
964,743
2,778
Kingston
123,798
451
*based on 2016 census (single-tier)
The primary purpose of the comparative analysis is to understand the performance of comparator municipalities and to identify opportunities to change how the City’s organization is aligned to deliver municipal services.
Cities with similar financial benchmarks/service levels – insight into operating efficiencies
Cities with different financial benchmarks/service levels – opportunities to change existing organizational structure/processes to reflect common service levels
Comparing financial performance and service delivery has both benefits and risks, including: Provides insight into affordability issues; what a peer municipality can achieve with the same resources
Assumes that all variables are the same (assessment base, non-taxation revenues)
Assumes that taxation and service levels in other communities are ‘right’
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Comparator Analysis
Pound Services Structure Comparator municipalities were asked to consider the current state of their pound service delivery and the funding model with the current service provider: Question
City of Barrie
Town of Oakville
City of Ottawa
- Who is the service provider for pound services?
•
Barrie SPCA
• •
Oakville/Milton Humane Society Single municipality served for pound services
• •
Ottawa Humane Society Single municipality served for pound services
- Are shelter services included as part of the current contract?
•
Included for redemption period, after 72 hour period, animal is property of Barrie SPCA.
•
Included for redemption period, after 72 hours, animal is property of Oakville/Milton Humane Society
•
Included for redemption period, after 72 hours, animal is property of Ottawa Humane Society
- What timelines are used to distinguish pound from shelter services?
•
72 hours (3 days) for both cats and dogs Barrie SPCA has an internal policy to house for a total of 7 days; after 72 hour period, the animal becomes property of the Barrie SPCA
•
72 hours (3 days) for both cat and dogs After redemption period, property of Humane Society Exception is animals in protective care; they are housed for 10 days (includes redemption period)
•
72 hours (3 days) for both cats and dogs After redemption period, property of Ottawa Humane Society Exception is animals in protective care; they are housed for 5 days before redemption period starts
- Are there additional services offered as part of the current contract?
• •
No Emergency services are not provided by Barrie SPCA; Enforcement would transport to veterinary clinic and City receives the invoice directly Any medical issues once in the care of SPCA are at the SPCA’s cost
• •
Yes Enforcement provided by Humane Society All transportation included Emergency care/medical costs for sustain life/pain management included
• •
•
•
• •
• •
• •
•
Yes Medical services are provided by the Ottawa Humane Society and are included in the calculation of costs. City of Ottawa provides all transportation costs
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© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
Comparator Analysis
Costing Information Question 5. How long is the current contract in place for?
City of Barrie • •
Town of Oakville
5-year contract Expires December 2020
• •
Standing contract “Rollover” contract – ends in 2019
City of Ottawa •
•
Agreement in place, rather than contract awarded through public tender, as Ottawa Humane Society is only service provider in the area with capacity Follows Council term; expires March 31, every 4 years
•
Fixed fee: • 2017 – approx. $260k • 2018 contract for $302k, includes wildlife
•
Fixed fee: • 2018 – budget $820k • Note: Includes enforcement
•
Fixed fee: • Calculated annually based on formula in agreement with prior year costs and intake • 2017 – approx. $1M annually
- Are overhead costs built into these fees?
• •
No explicit cost breakdown Unknown
• •
Yes As enforcement is included in contract, includes wages, office space, vehicle maintenance, etc.
• •
Yes Built directly into calculation (refer to Appendix A for breakdown)
- Is there a profit margin built into these fees?
• •
No explicit breakdown Unknown
• •
No Meant to be a full cost recovery; heat/hydro and facilities costs included
• •
No There is a “fixed depreciation” cost of $70k that acts as a reserve for future capital spend
- For any additional services offered, are they included in your fees or billed extra?
• •
No additional services offered Exception would be court seizure – in this case (which is rare) costs are billed back to the City on a case-bycase basis and recovered from owner
•
No additional services offered; all services stated above are included in fixed fee Not aware of any court seizure in past
• •
No additional services offered Exception would be court seizure – in this case (which is rare) costs are billed back to the City on a case-bycase basis and recovered from owner
•
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- Are fess fixed, variable or a hybrid model?
Comparator Analysis
Bil ing Requirements Question
City of Barrie
Town of Oakville
City of Ottawa
- How often is your fee invoiced?
•
Monthly
•
Monthly
•
Paid monthly; but an annual PO
- What reporting data/statistics are required?
•
Monthly and annual reporting requirements outlining specific details including, but not limited to, date of impound, condition, type, breed, etc.
• •
Weekly and quarterly reporting Intake numbers, condition, bylaw violations, outcomes, etc.
•
Monthly and annual reporting for intake, timing and animal details, etc.
- Are there any additional reporting requirements outlined as part of the contract?
•
No
•
Receive enforcement statistics as well
•
No
- Do you collect fees on behalf of the municipality?
•
Barrie SPCA collects registration and impound fee on behalf of the City Registration fee and information collected, sent to the City of Barrie monthly to be inputted into system Impound fee – Barrie SPCA retains 60%, remits 40% back to the City
•
Humane Society collects and retains impound fee Humane Society collects and retains licensing fee if animal not registered Humane Society is responsible and maintains this system – they enter information and pay all costs
•
Ottawa Humane Society collects registration and redemption fee on behalf of the City Registration fee and information collected, sent to the City of Ottawa monthly to be inputted into system Redemption fee collected and sent to city quarterly
Each month, these fees are remitted back via cheque with attached report, supporting figures.
•
No fees are remitted back – 100% of impound and registration fees kept by Humane Society
•
•
•
- If so, how are they remitted back?
•
•
•
•
•
•
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Registration – remitted back monthly, along with reporting data to support figures Redemption – remitted back quarterly, along with reporting data to support figures
Comparator Analysis
Other
Question
City of Barrie
Town of Oakville
City of Ottawa
- How are animals tracked in terms of timeline?
• •
Not applicable As it is a fixed fee and Barrie SPCA takes over ownership after 72 hour period, no need to track
• •
Not applicable Fixed fee – assume dates are entered into the system
•
When animals are entered into the system, the report automatically calculates days
*Additional: Approximately how many cats & dogs were impounded last year?
• •
Cats – 120 Dogs – 80
• •
Cats – 455 Dogs – 100
• •
Cats – 3,225 Dogs – 1,075
Additional: Are you satisfied with current contract and relationship with service provider
Total = 200 Contract Price/Animal = $1,300
• •
•
Yes The City prefers the fixed fee format as it allows for consistent and smooth payments Increases over last contract term where minimal (mainly CPI)
Total = 555 Contract Price/Animal = $1,500*
Total = 4,300 Agreement Price/Animal = $250*
*includes enforcement; normalizing for an estimate of enforcement, cost/animal is approximately $900
*does not include capital funding; in prior year, funding for new building was provided for approximately $2M
• • •
Yes Work together well – believe it to be a mutually beneficial relationship Increases over last contract term where minimal (mainly CPI)
• •
Yes Relationship improved significantly with the introduction of the current agreement and funding model
© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
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*Refer to Data Analysis section for City of Kingston intake data
Summary of Themes from Internal Consultations City of Kingston Pound Services Business Model Review Financials
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Summary of Themes from Internal Consultations
The Engagement Process Perspectives on the service delivery and costing models of the City’s pound services were gained through interviews with 9 stakeholders, identified by the Project Sponsor. Specific responses have been aggregated in this summary document and are presented in the form of general themes and messages. The findings of the consultation presented in this summary document will be used to inform the development of recommendations towards an optimal service delivery model for Pound Services.
The following individuals (listed in alphabetical order) participated in interviews over the environmental scan period: Position
Organization
Vice President, Board of Directors
Kingston Humane Society
Executive Director
Kingston Humane Society
By-Law Officer
City of Kingston
Population Manager
Kingston Humane Society
By-Law Officer
City of Kingston
Policy & Program Coordinator
City of Kingston
Senior Officer
Frontenac Municipal Law Enforcement Inc.
Operations Manager
Kingston Humane Society
Manager, Licensing & Enforcement
City of Kingston
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Summary of Themes from Internal Consultants
Emerging Themes from Consultations Both parties agreed that a fair and transparent funding model is required. It was noted by multiple people that the current variable pay structure is complicated and error prone. This results in increased effort to reconcile.
Funding Structure
Both parties agree funding should be a cost recovery (i.e. no profit margin), however, there is a significant disagreement on the type of costs that should be covered. It was noted that if funding is increased, KHS can eliminate reclaim fees they are charging directly to the public. This would reduce the cost to retrieve the pet within the redemption period and would significantly decrease pet-owner conflict. There are often complaints about the high fees to reclaim a pet. Court seizures are rare, but is a specific item that needs to be clarified.
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Process Review City of Kingston Pound Services Business Model Review Financials
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Process Review
Intake and Tracking Process Introduction The KHS provides pound services to a total of 7 municipalities, including the City of Kingston and surrounding municipalities. KPMG reviewed the intake process to ensure that there are proper controls in place to accurately reflect the jurisdiction animals are picked up in.
Methodology KPMG notes that there are two parties that bring in animals for all 7 municipalities: City By-Law and the contractor, Frontenac Municipal Law Enforcement Inc. Both parties, along with KHS, described the intake process: • Animal is picked up and brought to the back of KHS to enter and is then kenneled. • The officer will enter animal and pickup information in the KHS book, which is kept in sequential order to ensure completeness. • The officer will then enter the animal and pickup information into the appropriate municipal book (separate books for each municipality – as a result these are not in sequential order since these numbers are tied to the KHS book). • The front desk staff reconcile the books to ensure they match and then enter the information into PetPoint. These animals are classified as “stray” to differentiate between shelter animals brought in outside of pound services. • The number assigned through the KHS book is retained in PetPoint, so the same number stays with that animal. • PetPoint tracks the date they were brought in, along with address. There is a separate drop down field where 1 of the 7 municipalities can be chosen. • PetPoint automatically calculates an emancipation date, based on 3 or 5 day timeframe (cat vs. dog). • If the pet is reclaimed, this information is entered into PetPoint, along with corresponding date.
Considerations
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• Of approximately 900 animals brought into the pound in 2017, less than 10% were from the other 6 municipalities combined • KHS, By-Law and Frontenac Municipal Law Enforcement Inc. were consistent in their description of the process • KPMG reviewed the intake books as well as PetPoint to ensure consistent with above description
Process Review
Reporting Process Introduction The monthly reporting required for the variable pay structure is based on a variety of factors, including but not limited to: • Intake numbers • Emancipation dates • Reclaim numbers • Medical bills As a result, there is substantial effort that goes into creating this reporting.
Methodology KPMG reviewed PetPoint reporting functions and noted reports are able to run with only one filter applied at a time. These reports can be downloaded to excel. With the limitation of one filter, KHS is running multiple reports and manually cross-referencing animals (by their number, as assigned in the intake process) to come up with the data required. On average, there are 6 reports that are run and cross-referenced. QuickBooks is used to track invoices. For medical invoices received, the population manager notes the animal number on these invoices.
Considerations
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• PetPoint is a commercially available, off the shelf software package. • KHS has inquired with PetPoint to write scripts that would enable better reporting, a fee quote was provided which lead to funding constraints. • The data is available, as inputted through the intake process. Data extraction is the main concern. • Reporting is error prone due to the manual manipulation required. • Opportunity to apply macro enable excel spreadsheets or pivot tables to automate this process.
Process Review
Costing Model Background The initial costing model provided in the RFP was based on a variable, per pet pricing schedule. Since the expiry of the prior contract on August 31, 2018 and January 2019, an interim contract has been in place. The interim contract is a fixed fee, based on a summary of costs outlined by KHS in a letter to the City. Our review of the costing model was focused on the summary of costs.
Potential Opportunities
- Based on the standard practices as seen in the comparator review, a fixed fee funding model is consistent with other municipalities
- After consultations with stakeholders, a fixed fee funding model would reduce administrative burden
- As a result, this costing analysis will focus on the costs as outlined in the interim agreement
Methodology
- Using PetPoint, data is obtained to get the number of strays assigned to the City of Kingston, as well as all animals brought into KHS for the time period in question
- Based on the percentage of City of Kingston strays over total animals brought into KHS, a number of costs are allocated:
- Staffing
- Intake treatments (required vaccines)
- Facility costs (utilities, supplies, maintenance of building)
Considerations Interim contract does not take changes in volume (intake) into account There is no distinction between fixed costs and variable costs Formula/methodology to determine costs is inconsistent Data accuracy was a minor concern in review of the animal intake data
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Data Analysis City of Kingston Pound Services Business Model Review Financials
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Data Analysis
Intake Numbers* Using the 2017 intake numbers (859 animals) and fees paid for pound services (approximately $107,000), the City currently reports the lowest cost per resident, while also reporting the highest intake per resident. These are inversely proportional and suggest a misalignment compared to other municipalities. Figure 1.1
Barrie
Oakville
Ottawa
Kingston
Intake per 10,000 residents
14
28
45
69
Cost per resident
$1.84
$2.58
$1.14
$0.86
*Source: Data supplied by municipal comparators and City of Kingston © 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
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Town of Oakville normalized for an estimate of enforcement services
Data Analysis
Intake Numbers* Using the 2017 intake numbers (859 animals) and fees paid for pound services (approximately $107,000), the City currently reports the lowest cost per animal. Evaluating against the comparator municipalities, we would have expected the cost per animal to be similar to Town of Oakville, as economies of scale would reduce the cost as intake numbers rise. Figure 2.1
Figure 2.2
Oakville
Ottawa
Kingston
$1,300
$910
$255
$125
Town of Oakville normalized for an estimate of enforcement services *Source: Data supplied by municipal comparators and City of Kingston © 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
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Fee per intake
Barrie
Data Analysis
Costing Methodology Background Using similar costing envelopes as described by the comparator municipalities, along with audited financial statements of KHS and review of intake numbers through their animal tracking software, Pet Point, KPMG reviewed a breakdown of costs associated with pound services from KHS. This information was supplied to the City as part of the interim contract agreement. Below, is a list of observations:
Methodology Observations
- Staffing: this figure should be calculated based on current staffing rates, rather than market rate, and should include all required statutory benefits.
- Intake Treatments: the initial cost was based upon a standard rate, however upon further inquiry, a detailed description of required vaccinations and costs was completed. There is an element of estimate required, as the level of vaccines can vary depending on the state the animal is brought in at.
- Facility Costs: consistent with other municipalities, the cost of pound services should include the cost to run and maintain the building. Typically, this allocation is based on square footage, however given the structure of the building and capacity constraints, using intake percentage is a more reflective measure.
- Intake Numbers - % Allocation: KPMG agreed to Pet Point reports, however for the allocation percentage, it is noted that due to the manual process to filter this data, there is an inherent risk of error. More analysis on these figures is required.
Considerations
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- The interim contract is currently set as $20,000/month plus the cost of emergency veterinary care, with KHS identifying monthly costs of approximately $28,000/month being attributed to pound services
- In review of the $20,000, there were discrepancies identified in various areas of the provided support which suggest this fee is low compared to actual costs incurred
- In review of the $28,000, there were discrepancies identified in various areas of the provided support which suggest this fee is high compared to actual costs incurred
Data Analysis
Fee Model Analysis* Figure 3.1
Current
Potential Fixed Fee (monthly)
Variable Fee Costing Model
Low Range $20,000
Mid Range $24,000
High Range $28,000
Average of Comparators
Intake per 10,000 residents
69
69
69
69
29
Cost per resident
$0.86
$1.94
$2.33
$2.71
$1.85
Fee per intake
$125
$280
$335
$390
$820
As the City’s intake is higher than the average of the comparator municipalities, the cost to the City is also expected to be higher than the average.
of scale, the fee per intake is expected to be lower than the average *Source: Data supplied by municipal comparators and City of Kingston © 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International.
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Conversely, with higher intake numbers, due to savings generated through economies
Summary of Findings & Recommendations City of Kingston Pound Services Business Model Review Financials
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Recommendations
- Move to a Fixed Fee Funding Model
Similar to standard industry practice, implement a fixed fee funding structure, billed monthly for pound services. This would be an all-inclusive fee, with no ability for additional costs to be invoiced separately. Based on review of the unaudited costs supplied by KHS, as well as 2017 intake numbers, the expected range is between $21,000 - $28,000. Benchmarking against the comparator municipalities, KPMG estimates a mid-range fee of $24,000/month.
Observation:
The variable fee funding model, where monthly invoices are created based on actual intake, is inconsistent with industry practice of a fixed fee model, where there is an agreed upon annual fee. The variable fee model generates friction between the parties as it requires increased administration, reconciliation and reporting on a monthly basis. As a result, it draws attention away from the operational work.
- Determine a standardized formula
A base template, outlining all the cost envelopes and intake thresholds should be developed, similar to the structure outlined in the City of Ottawa pound keeper contract. Once the template is agreed upon, it can be reviewed annually and would allow for an automated calculation once annual intake numbers, along with costs are populated.
Observation:
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Costs should be aligned with the purpose and reflective of the true cost to run pound services. This includes staffing, vaccines and other intake treatments, administrative supplies and building expenses. Separating out variable and fixed costs, similar to the structure the City of Ottawa follows, would allow for adjustments based on intake numbers.
kpmg.ca
© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation.
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From:
To:6133766657
10/08/2019
15:19
#184
F’.OO1
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lt£ahK ingston HLIMANE SOCIETY October 7, 2019 Wayne Orr Township of South Frontenac P.O. Box 100 Sydenham, ON KOH 2N0 Dear Wayne: With the pending expiration of your pound services contract on December 31, 2019, we want to inform you that, at our boards direction, we are moving to a flat fee, monthly billing model for 2020 and beyond. This will streamline what has been a complex process and will facilitate more effective monthly budgeting for pound services expenses. Under the new model, you will be billed one monthly fee which will cover all intake and boarding fees, along with any vet bills incurred for necessary medical care. In addition, this will eliminate our need to bill annually for facility maintenance.
We will continue to remit monthly all fees collected for Animal at Large fines along with tag sales. We will issue a separate invoice for tag commissions at a rate of $8/tag based on the number of tags sold. Our protocols for pound services will not change under the flat fee model. All intakes will continue to receive the following: A health check performed by a Veterinary Technologist Vaccination (required to ensure the health and well-being of shelter animals) Parasite-control treatment (required to ensure the health and well-being of shelter animals) Microchip scan Documentation and Administration Shelter care and food for day of admission Kennel/cage care: cleaning and disinfecting Safe handling and care of animals Provision of food and water Exercising of animals Monitoring and recording diet and activity Monitoring health and signs and symptoms of illness Provision of all equipment required for care of animals (beds, bedding, litter pans, dishes, leashes, collars, etc.)
We will have a contract available in the upcoming weeks and will forward a copy for your council to approve. Best regards,
Sandra Scouten Operations Manager 613.546.1291 ext. 103 sandra@kingstonhumanesociety.ca
1 Binnington Court, Kingston ON K7M 8M9 - Phone 613 546-1291 - Fax 613 546-3398
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REPORT TO COUNCIL CLERKS DEPARTMENT
AGENDA DATE: December 17, 2019 SUBJECT:
Closed Meeting Investigations
RECOMMENDATION That the Township of South Frontenac renew the contract with Local Authority Services (LAS) for the provision of Closed Meeting Investigator Services for the year 2020 effective January 1, 2020.
BACKGROUND Under the Municipal Act, 2001, Section 239, any person is able to request that an investigation be undertaken with respect to whether a municipality has complied with closed meeting rules. Municipalities may appoint a closed meeting investigator or in the absence of an appointee the Ontario Ombudsman will assume the role. Since 2013, the Township of South Frontenac has contracted Local Authority Services (LAS) as the Township’s Closed Meeting Investigator. Amberly Gavel was the contracted third party that provided the actual service. The cost for this service was $330.00 per year plus an hourly fee of $225.00 for any investigation time incurred. The township had one request in 2018 for a closed meeting investigation; the cost of the investigation was $1461.94. This amount does not include the staff time allocated to compiling files related to the investigation. On September 30, 2019 we were advised that LAS was in the process of obtaining a new service provider for Closed Meeting Investigator Services beginning January 1, 2020 and were evaluating RFP proposals. On December 3, 2019 we were advised that LAS has announced that the new service provider for Closed Meeting Investigations is Aird & Berlis LLP. LAS will be charging $200.00 (plus GST) as an administration fee and the investigation fee will vary between $325 to $725 (excluding expenses). This fee will vary dependent on the staff person leading the investigation and only payable in the event of an investigation. (John Mascarin from Aird & Berlis was appointed as the Integrity Commissioner for the Township of South Frontenac with respect to Council Code of Conduct complaints). The County of Frontenac proposed to default to the Ontario Ombudsman (a report went to County Council on November 20 recommending defaulting to the Ontario Ombudsman) and currently the other Frontenacs default to the Ontario Ombudsman as well. It has been determined that to date, the other Frontenac’s, including the County have not been subject to a closed meeting investigation. The Ombudsman’s office oversees and investigates more than 1000 provincial government and broader public sector bodies including provincial ministries, Crown corporations, tribunals, agencies, boards and commissions, and municipalities, universities and school boards. According to the Ombudsman website they provide Closed Meeting Investigation services to roughly 227 municipalities, whereas LAS provides this service to roughly 129 municipalities. The remaining municipalities have appointed independent investigators.
Our strength is our community.
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REPORT TO COUNCIL CLERKS DEPARTMENT
DISCUSSION/ANALYSIS: The draft Strategic Plan includes engaging and collaborating with citizens and partners in an open and transparent manner as one of the Township’s missions. Having an assigned Closed Meeting Investigator provides for quicker response time and resolution than defaulting to the Ontario Ombudsman. It should also be noted that we do not have experience dealing with the Ombudsman for this purpose therefore can’t offer any real evidence of their response time and how quickly recommendations are offered as a result of an investigation. Given that to date, we have only had one request for a closed meeting investigation and that staff are familiar with the Aird & Berlis firm through their work on the Council Code of Conduct and the Building Inspectors Code of Conduct, it is recommended that the township renew the agreement with LAS for the provision of closed meeting investigations for the year 2020. FINANCIAL IMPLICATIONS The new contract with LAS would result in savings of $130.00 per year; however the actual rate for the investigator has increased a minimum of $100.00 per hour. There is no cost associated with defaulting to the Ontario Ombudsman and there is no hourly rate associated with closed meeting investigations. There would still be staff time associated with compiling files related to any investigation. ATTACHMENTS - n/a
Submitted/approved by: Angela Maddocks Clerk Approved by: Neil Carbone, CAO
Our strength is our community.
Page 105 of 144 Minutes of Police Services Board September, 26, 2019 Time: 9:00 AM Location: Council Chambers
Present: Deputy Mayor Ron Sleeth, David Herrington, Mike Nolan Frontenac OPP Staff: Sharron Brown, Staff Sergeant Staff: Neil Carbone, Chief Administrative Officer, Emily Caird, Executive Assistant
Call to Order
a)
The meeting was called to order at 9:00 am.
Declaration of pecuniary interest and the general nature thereof
a) There were no declarations of pecuniary interest. 3.
Attendance
a)
All members were in attendance.
Approval of Agenda
a)
The agenda was adopted as presented. Resolution No. 2019-PSB-09/26-01 Moved by Mike Nolan Seconded by David Herrington That the Agenda be adopted as presented. Carried
Correspondence
a)
Polices & Practices related to Section 35 of the Police Services Act (PSA)
Approval of Minutes
a)
Minutes of the June 27, 2019 meeting. Resolution No. 2019-PSB-09/26-02 Moved by David Herrington Seconded by Mike Nolan That the minutes of the June 27, 2019 meeting be adopted as presented. Carried
Financial - n/a
Detachment Commanders Report
a)
Police Services Board Quarterly Reports: April - June 2019 Records Traffic Charges Staff Sgt. Brown spoke to the traffic charges reports for April - June 2019 and noted that they reflect the 401, Highway 15, South Frontenac and parts of
Page 106 of 144 Minutes of Police Services Board September, 26, 2019 Kingston. Sgt. Brown drew attention to the most frequent charges, “the big four”, speeding, seat belts, impaired, and use of hand held devices. The Chair asked if charges related to handheld devices have been reducing. Staff Sgt. Brown noted that they are seeing a reduction, and explained that they are hard charges to lay as they occur during traffic and on the roads. She explained that handheld devices are still being used while driving and that it is believed to be a generational issue, such as it taking 40 years to get seat belt usage up to 92% compliance. The CAO inquired about the increases in speeding and impaired driving charges on specific dates and if these were related to a blitz taking place. Staff Sgt Brown noted that she was unsure but that many high frequency charges occurred over the course of long weekends. She explained that on long weekends, the OPP run provincial campaigns. Other Charges under the Criminal Code Staff Sgt. Brown explained that this section includes provincial highways (i.e. the 401). She noted that of all the charges in the past quarter, including the traffic charges, there was 164 provincial charges, 75 speeding charges, and 3 seat belt charges. Staff Sgt. Brown explained that they anticipate seeing more cannabis charges in the future. The Board members inquired about how the OPP go about identifying cannabis usage in drivers. Staff Sgt. Brown noted that the OPP has drug recognition experts, with two currently at the Frontenac detachment - one of whom is the leading expert in Ontario. She explained that he does a lot of training and mentoring. She also noted that the detachment will have three drug recognition experts after this fall. The Chair inquired about how drug recognition experts are able to determine that cannabis is the drug involved. Staff Sgt. Brown explained that the officers go through an intensive two week course that trains them to recognize the different indicators of various drugs. Then they go to Jacksonville, Florida and conduct drug recognition tests on people. She noted that it is costly and the OPP are trying to introduce a training program in Ontario like the one offered in Jacksonville. The CAO inquired about whether or not South Frontenac realizes the revenue from the fines paid from charges when the charge is laid outside of the municipality. Staff Sgt. Brown confirmed that the revenue is allocated to the City of Kingston. Detailed Billing The CAO inquired if there are any areas that we are experiencing a trend in. Staff Sgt. Brown noted that the number of property crimes is decreasing. She explained that it depends on where OPP persons of interest are - the possibility of them moving to another area could result in a decrease. Motor Vehicle Collision Staff Sgt Brown noted that South Frontenac has not experienced any fatalities in 2019, only 7 injuries and a total of 51 collision. Staff Sgt. Brown explained that the majority of collisions are occurring on the Township’s main roads such as Perth Rd and Road 38. The CAO inquired if the OPP could provide the Township with information on specific areas and their collision information as those statistics could be used in grant applications to show the need for prioritizing infrastructure renewal of main roads. Staff Sgt. Brown confirmed that this is something their detachment could provide. She
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Page 107 of 144 Minutes of Police Services Board September, 26, 2019 also explained that the Public Services department and the OPP on a quarterly basis to discuss traffic complaints that both entities encounter. Staff Sgt. Brown noted that consultation between the two parties’ aides in decision making when considering topics such as speed limit changes. Records Management Staff Sgt. Brown drew attention to the increase of 41% in violent crime and noted that all were sexual assaults and have been cleared. She noted that there is no concern about public safety and that regular assaults are down 50%. Staff Sgt. Brown explained that many of the sexual assaults are historical and that people are starting to feel more comfortable about coming forward. Staff Sgt. Brown then spoke to property crimes and that they are significantly down. She explained that the Frontenac detachment only has one officer in their street crimes division and they typically focus on street level drugs and property crimes. Staff Sgt. Brown noted that the detachment did not have a street crimes officer for a large part of 2019, which may have resulted in the decrease. Clearance Rates Staff Sgt. Brown explained that the detachment clearance rates overall are down. She noted that this may be a result of a new clearance category that was added in 2018 in relation to insufficient evidence to proceed. This category means that the occurrence does not get cleared and can cause lower clearance rates than previous years. She noted that this does not mean they can’t address the guilty party, it just means they do not have enough evidence to lay the criminal charges. The Chair inquired about false 911 calls. Staff Sgt. Brown noted that there has been a fair increase since 2018 in relation to 911 pocket dials or dropped calls. David Nolan asked about how the OPP handle false calls. Staff Sgt. Brown explained that the OPP always respond to the best of their ability based on the limited information they have, often using the call pings to towers. 9.
Committee Reports
a)
OAPSB Zone 2 Meeting - Report Back from David Herrington David Herrington provided the board with an overview of the Zone 2 meeting he attended in September. He noted that there was a lot of information shared. David Herrington noted that there was a presentation on how the OPP are approaching biker enforcement across the province. He explained that enforcement applies to only 1% of people who ride motorcycles, typically individuals associated with gang activities. David Herrington shared that the presentation touched on illegal activities of the Friday the 13th events and how the OPP are going about controling outlaw motorcyclists. David Herrington noted that another element of the meeting included a presentation on the current opioid crisis that many communities are facing. He explained that the message spoke to not criminalizing the opioid user as this does not promote rehabilitation. David Herrington noted that there was also a presentation from the CEO of MADD. The CEO spoke about MADD’s new initiative regarding public knowledge of impaired driving with alcohol and cannabis. MADD also shared a number of future public service announcements that are designed to cause significant impact on viewers.
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Page 108 of 144 Minutes of Police Services Board September, 26, 2019 b)
Community Safety & Well Being Plan - Update • •
From David Herrington From Neil Carbone
David Herrington provided the board with an overview of the information presented in relation to developing a Community Safety & Well-being Plan. He noted that Commander Hatch from Princes Edward County gave a report that helped to answer many questions that other municipalities are encountering. He noted that the process has been underway for a while and told everyone not to stress about timelines as Prince Edward County took two years to get their plan in place. Commander Hatch explained that the process takes time to ensure that all partners in the community are consulted. David Herrington explained that Prince Edward County’s plan included campaigns that focused on educating residents about pulling over for emergency vehicles on the road, how to avoid scams, and addressing mental health with a ‘doors open ’ policy. Commander Hatch noted that with the plan in place, there was a reduction in police responses in relation to mental health issues. After the campaigns were completed, the County evaluated the effectiveness of each of these efforts. David Herrington expressed concern with asking already busy staff to attempt to take on the development of this in depth plan and noted that individuals at the Zone 2 meeting highly recommended hiring a consultant. The CAO noted that a consultant had already been secured by the multitownship committee prior to his arrival at the Township. He explained that the group has secured Stephanie Graham as a consultant for the project. David Herrington confirmed that was one of the recommended names he was given at the meeting. Staff Sgt. Brown explained that the development of this plan has specific guidelines that need to be followed, including certain groups that are required to be part of the planning process. A representative from the South Frontenac Police Services Board is required to be present - Staff Sgt. Brown nominated David Herrington to take on this role due to his knowledge of the topic. David Herrington accepted the nomination. She noted that the plan must be completed by January 1, 2021. The CAO explained that the Community Safety & Well Being plan would include separate appendices for each of the Townships as they all have their own set of needs. Staff Sgt. Brown reiterated the CAO’s statement, acknowledging that the OPP also know that each of the Townships have their own needs, often based on their geographical location. The CAO noted that the first meeting of the group is scheduled for October 2, 2019 in Perth. The Chair thanked David Herrington for attending the recent Zone 2 Meeting on the Township’s behalf. c)
South Frontenac Contract Renewal with OPP The CAO explained that the municipality’s contract expires on October 31, 2019. He explained that moving forward there are two options for renewal, a Section 5 or Section 10 based contract, with South Frontenac currently falling under Section 10 due to the existence of the Police Services Board. The CAO noted that the township would want to continue the same structure that is currently in place. The CAO went on to explain that the Section 5/Section 10 structure will no longer exist with the upcoming changes to the act. There will be detachment
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Page 109 of 144 Minutes of Police Services Board September, 26, 2019 boards as opposed to individual municipal boards, with a single Police Services Board for the Frontenac detachment that includes all municipalities within that jurisdiction. The CAO explained that there is not a lot of information on the new structure available, but the Committee will have the opportunity to hear from Municipal Policing Specialist Ken Kee. The CAO was hoping to have him present to the Committee on the changes to the Act in advance of the November 28th, 2019 meeting. The CAO explained that there is still a lot of detail to come under the new act, however, the municipality will renew under the current section 10 and then adapt based on any changes that occur. Mike Nolan expressed concern with moving from a community focused policing contract to a detachment focused policing contract and how that would affect individual communities. The CAO noted that there will be the opportunity to enter into a contract with the OPP for enhanced policing services in addition to the main contract, should the municipality choose to do so. The CAO then inquired if there were any real differences in policing needs between the three Townships that fall under the Frontenac detachment. Staff Sgt. Brown noted that there was not and that she did not have any concerns in regards to the future service board structure. The CAO noted that there is a training session on the roles and responsibilities of Section 10 Police Services Boards in Carleton Place on October 30, 2019. Mike Nolan, David Herrington, Staff Sgt. Brown, and the CAO expressed interest in attending. The CAO noted that a report back to the board should occur at the next meeting in November. 10.
Other Business - n/a
Public Discussion - n/a
Date & Time of Next Meeting:
a)
Annual Public Meeting - November 28, 2019 at 7:00 pm. The Board members determined that there was need for an additional meeting in advance of the November 28, 2019 meeting. This meeting would take place the first week of November and include a presentation from Municipal Policing Specialist - Ken Kee. The CAO would confirm the date and time after reaching out to Ken.
In Camera (if requested) - n/a
Adjournment
a)
Meeting in adjourned at 10:05 am. Resolution No. 2019-PSB-09/26-03 Moved by Mike Nolan Seconded by David Herrington That the meeting be adjourned at 10:05 am. Carried
Page 5 of 5
Page 110 of 144 Minutes of Police Services Board November, 8, 2019 Time: 11:00 AM Location: Council Chambers
Present: Deputy Mayor Ron Sleeth, David Herrington, Mike Nolan Frontenac OPP Staff: Sharron Brown, Staff Sergeant Staff: Neil Carbone, Chief Administrative Officer, Emily Caird, Executive Assistant
Call to Order
a)
The Chair called the meeting to order at 11:00 am.
Attendance
a)
All members were in attendance.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest.
Approval of Agenda
a) The agenda was adopted as presented. Resolution No. 2019-PSB-04/11-01 Moved by Mike Nolan Seconded by David Herrington That the agenda for the November 8, 2019 meeting be adopted as presented. Carried 5.
Presentations/Delegations
a)
Contract Renewal Presentation from Municipal Policing Specialist Sgt. Kenneth Kee The Chair welcomed Sgt. Kenneth Kee and his guest to South Frontenac. Sgt. Kee introduced himself and his collegue, Sgt. Katherine Ross. He noted that he had been in policing for 24 years in Ottawa and Orillia. Sgt. Kee then presented to the Committee on the OPP contract renewal process, cost figures, and the billing model. Mike Nolan inquired about what was causing the changes to the costing structure of the billing model. Sgt. Kee explained that there is a decline in the base cost for each municipality, but a gradual increase in the Calls for Service recovery section. He explained that this means some municipalities are seeing an increase in the number of calls for service within the municipality, which is raising the amount that they are charged under the variable “calls for service” section within the billing model. The CAO noted the “accommodations” section within South Frontenac’s bill and inquired as to how this part is addressed when the municipality actually
Page 111 of 144 Minutes of Police Services Board November, 8, 2019 owns the OPP detachment location. Sgt. Kee noted that he was unsure and would look into it. It was later determined after the meeting that the accommodation fee is charged in full, and the Municipality then receives a monthly payment from the OPP for use of the facility. The CAO then inquired what the implications were of renewing a contract for a period of 3 years vs. 6 years with the pending legislative changes coming to the Community Safety and Policing Act. Sgt. Kee explained that there were no real implications and that the only benefit to signing a 6 year contract would be not having to renew again should implementation of the new Act take longer than three years. The Committee discussed the parameters around the new Act and how detachment police boards would affect municipalities. Sgt. Kee noted that no specific guidelines have been released as of yet. Staff Sgt. Brown noted that she had no concerns about the new structure and that a combined detachment board will not affect the level of service that the OPP provide to each individual municipality. Lastly, the CAO inquired about mechanisms for building new facilities. Staff Sgt. Brown noted that she had a contact that she would reach out to on the Township’s behalf. The Chair thanked Sgt. Kee and Sgt. Ross for presenting to the Committee and visiting South Frontenac. 6.
Correspondence
a)
Zone 2 Meeting - November 29th, 2019 Staff Sgt. Brown expressed interest in attending the November 29, 2019 meeting in Gananoque.
b)
OAPSB - S10/68 - Board Training
c)
OAPSB - Zone 2 Update
d)
AMO 2019 Conference Presentation - OPP Detachment Boards
Approval of Minutes
a)
Minutes of the September 27, 2019 meeting. The minutes were adopted as presented. Resolution No. 2019-PSB-04/11-02 Moved by Mike Nolan Seconded by David Herrington That the minutes of the September 27, 2019 meeting be adopted as presented. Carried
Financial - N/A
Committee Reports
a)
October 30 Training Session - Verbal Update The CAO provided the Committee with an overview of the training session on October 30, 2019 in Carleton Place. The Committee appreciated the emphasis on collaboration and working to be
Page 2 of 3
Page 112 of 144 Minutes of Police Services Board November, 8, 2019 more inclusive in everything that is done. Mike Nolan noted that the various power point presentations were all informative and it would be beneficial to review them when the new detachment board is formed. The Committee expressed confusion with the Detachment Commander review process as they felt this was not a task the Committee felt was within in their expertise to complete. David Herrington noted that the other boards seem to be much more structured, as where the Township’s board has very open lines of communication that do not require as much formal structure. The Committee agreed that the Township as a whole has a strong relationship with the local detachment office. 10.
Other Business - N/A
Public Discussion - N/A
Date & Time of Next Meeting:
a)
November 28, 2019 at 7:00 pm. The CAO informed the Committee that he would be looking for formal support from the Committee to sign the OPP Contract renewal. Mike Nolan inquired with Staff Sgt. Brown if there are any enhancement services that she feels South Frontenac should be investing in. She explained that there was need for an additional position related to mental health programming to address the current mental health and addiction crisis. She noted that there are programs the detachment would like to implement, however, they are lacking the staffing capacity to take on these initiatives. Staff Sgt. Brown explained that they would like to get these programs into the local school system and work more collaboratively to address mental health and reduce related calls for service. The Committee agreed there was merit in this topic and asked Staff Sgt. Brown to collect the pertinent information needed to develop a case to present to Council. Sgt. Kee noted that enhancements can be added to a contract midterm and that there is no need for the Committee to rush their research. The CAO noted that the Committee has ample time to begin gathering information in relation to enhancements. The Committee also expressed interest in reaching out to the other municipalities that share the Frontenac OPP detachment to determine if they are interested in sharing the enhancement.
In Camera - N/A
Adjournment
a)
The meeting was adjourned at 12:15 pm. Resolution No. 2019-PSB-04/11-03 Moved by Mike Nolan Seconded by David Herrington That the meeting be adjourned at 12:15 pm. Carried
Page 3 of 3
Page 113 of 144 Minutes of Public Services October, 18, 2019 Time: 8:30 AM Location: Council Chambers
Present: Ron Sleeth, Chairman, Mayor Ron Vandewal, Alan Revill Absent: Doug Morey Staff: Mark Segsworth, Director of Public Services, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk. Others in Attendance: Pat Barr 1.
Call to Order
a)
Chairman Ron Sleeth called the meeting to order at 8:30 am.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Delegations
a)
Jim McIntosh/Bob’s Lake Foundation - Grant for Installing a new culvert more conducive to fish spawning at Camsel Creek under Green Bay Sandy Cameron and Jim McIntosh representing the Bob’s Lake Foundation would like to work with the municipality to restore Camsel Creek by replacing the existing culverts with a fish habitat friendly structure that would allow for restoration of the creek bed, restoration of a walleye spawning ground and fish access between the Doran wetlands and Bob’s Lake at Green Bay. The Foundation has agreed to provide a donation to the Township in the amount of $20,000 to support the engineering work for the project on the completion of the works. The foundation has had preliminary discussions with McIntosh Perry Consulting Engineers and they are prepared to submit a proposal to the township to provide engineering consulting services to undertake the replacement of the Green Bay Road Twin Culvert. Their services will include, but not be limited to geotechnical investigation, topographic survey, hydrologic and hydraulic analysis, roadside safety review and detailed design. The Association has obtained landowner consent in principle for the project providing he is kept up to date with all developments and will coordinate application for any permits required by other agencies such as RVCA, DFO and MNRF. Mark Segsworth indicated that he will bring back a report outlining the costs for this project. This would be included in the operating budget for culverts within the 2020 budget.
Approval of Minutes
a)
September 19, 2019 Resolution No. PSC-2019-10/18-01 Moved by Councillor Revill Seconded by Councillor Mayor Vandewal That the minutes of the September 9, 2019 Public Services Committee meeting be approved.
Page 114 of 144 Minutes of Public Services October, 18, 2019 Carried 5.
Business Arising from the Minutes
a)
Consideration Report - Garbage and Recycling Collection RFP The Director noted that 2023 is the year for implementation of the producer responsibility with completion expected in 2026. Issuing a new RFP for both garbage and recycling in September 2020 with a five year term with a 2 or 3 year option for renewal was suggested. The township will have the new garbage truck within the next month and greater efficiency is anticipated as it will only have to be dumped once a day due to compaction capabilities. Other items that will be considered include: • price per tonne vs price to household • should private lanes be grandfathered into the new contract? or should private lanes be treated the same • specifications of equipment - age of vehicle, cart tipping capabilities, etc • should food waste/organics be included? The request for proposal for the disposal of domestic curbside waste closes on November 13 and this will be incorporated into the collection tender.
b)
Former MTO Piccadilly Yard - Verbal Update from CAO Suitable zoning will need to be in place for the possible use of a rabbit abattoir and consideration for the minimum distance setback from residential lots. The prospective renter is interested in utilizing all of the garage. A Phase 1 environmental assessment has been conducted on this site and it is all good, however there has not been a lot of ground water sampling done. The township will be getting an appraisal on this property.
New Business
a)
Construction Project Update • Desert Lake Causeway • Sunbury Village Rehabilitation • Gilmour Point Pavilion • Round Lake Road - Potential Lease Agreement Desert Lake Causeway While it was hoped that the surface treatment would get done in 2019, only a gravel surface is possible this year. Sunbury Revitalization CRCA and MOE staff have met with the consultant and it is anticipated that approval will be granted in a few days. It is hoped that the underground work will be done in November. Gilmour Point This project is underway with the concrete being poured. This site will be included in the upcoming road tour with Council and Senior Management. Round Lake Road No updates.
Other Business:
a)
Mayor Vandewal inquired about the status of Station 9 on Carrying Place Road.
Page 2 of 3
Page 115 of 144 Minutes of Public Services October, 18, 2019 Mark Segsworth noted that the land was never transferred to the municipality. Chairman Sleeth agreed to talk to the land owner about next steps. The old Perth Road Fire hall is to be demolished this year and only to be used as a parking lot. Mayor Vandewal expressed concerns about trailers and sea cams on residential properties. The committee discussed challenges with property standards and parking on streets. Mark Segsworth indicated that the roads and parking by-law needs to be updated; this would be a project that would be outsourced. There may be a need for increased by-law enforcement and this will be evaluated when the contract is up for renewal. 8.
Next Meeting: November 21, 2019
Adjournment:
a)
The meeting was adjourned at 9:55 am.
Page 3 of 3
Page 116 of 144
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-72 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT FOR THE PROVISION OF POLICE SERVICES UNDER SECTION 10 OF THE POLICE SERVICES ACT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE SOLICITOR GENERAL
WHEREAS the Council of the Township of South Frontenac did enter into an agreement with the Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services on April 1st, 2008 for the provision of Police Services in accordance with Section 10 of the Police Services Act; AND WHEREAS pursuant to Section 29 of the Agreement, each party may amend the Agreement by written Agreement; AND WHEREAS the Parties amended the Agreement by extending the Agreement with the Solicitor General; AND WHEREAS it is deemed necessary to now authorize the execution of a new Agreement. NOW THEREFORE THE COUNCIL OF THE TOWNSHIP of SOUTH FRONTENAC HEREBY ENACTS AS FOLLOWS:
THAT the Corporation of the Township of South Frontenac authorizes a new Agreement with the Solicitor General, as outlined in Schedule “A” attached to and forming part of this By-law
THAT the term of such new agreement shall be for a period of 6 years from January 1, 2020 to December 31, 2025
THAT the Mayor and Chief Administrative Officer are hereby authorized to
execute on behalf of the the Township of South Frontenac, the Agreement with Her Majesty the Queen in Right of Ontario as represented by the Solicitor General.
Dated at the Township of South Frontenac this 17th day of December 2019. Read a first and second time this 17th day of December 2019. Read a third time and finally passed this 17th day December 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 117 of 144
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-73 A BY-LAW TO AUTHORIZE THE SIGNING OF AND AGREEMENT WITH THE KINGSTON HUMANE SOCIETY FOR THE PROVISION OF POUND KEEPING SERVICES. WHEREAS the Council of the Township of South Frontenac utilized a pound service provided by the Kingston Humane Society; AND WHEREAS the Township requires this service as part of our Dog Control Program; AND WHEREAS the Ministry of Agriculture, Food and Rural Affairs requires that all municipalities have access to Pound Keeping facilities that meet provincial guidelines; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ENACTS AS FOLLOWS: 1.
The Township of South Frontenac agrees to enter into an agreement with the Kingston Humane Society for the provision of Pound Keeping services.
The Township authorizes the Mayor and Chief Administrative Officer to execute this agreement on behalf of the Township.
Dated at the Township of South Frontenac this 17th day of December 2019. Read a first and second time this 17th day of December 2019. Read a third time and finally passed this 17th day of December 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 118 of 144
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-74 BEING A BY-LAW TO PRESCRIBE A TARIFF OF FEES FOR THE PROCESSING OF APPLICATIONS MADE IN RESPECT OF PLANNING MATTERS WHEREAS, section 69.1(1) of the Planning Act, R.S.O. 1990, provides that the council of a municipality, by by-law, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated costs to the municipality or to a Committee of Adjustment constituted by the council of the municipality in respect of the processing of each type of application provided for in the application. AND WHEREAS the Council of the Corporation of the Township of South Frontenac deems it expedient to ensure that staff time involved in reviewing and processing development applications is properly accounted for in the tariff of fees associated with the processing of planning applications; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
THAT Schedule “A”, attached hereto, and by this reference, shall form part of By-law 2019-74.
THAT all other by-laws establishing fees for the processing of planning applications are hereby repealed.
THIS BY-LAW shall come into force in accordance with section 69.1 of the Planning Act, R.S.O. 1990, either upon the date of passage or as otherwise provided by said section 69.1. Dated at the Township of South Frontenac this 17th day of December, 2019. Read a first and second time this 17th day of December, 2019. Read a third time and finally passed this 17th day of December, 2019.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 119 of 144
SCHEDULE “A” TO BY-LAW 2019-74 PLANNING FEE STRUCTURE Fee Schedule Application Type Fee Official Plan Amendment $2200 Zoning By-law Amendment: $1850 After building without a permit $3700 Consent application: $890 Change of conditions - Minor $200 Change of conditions – Major (requiring $350 re-circulation) Minor Variance application: $940 Applications requiring extra work $1290 (4+ variances) After building without a permit $1970 Site Plan Agreement: Residential $450 Commercial, Industrial, Institutional $1250 developments up to 4000 square feet Commercial, Industrial, Institutional developments over 4000 $1875 square feet Preparation of Development Agreement $250 Plan of Subdivision of Condominium: $2000 Change to Condition following Draft $750 Plan Approval Preparation of Subdivision Agreement $500 Draft Plan Extension $500 Pre-consultation fee $100 Deeming By-law fee $400 Part Lot Control By-law $750 License Agreement $350 Calculation of MDS $275 Removal of “H” symbol $700 Road Allowance Closing $500 Fence Viewing application $300
Engineering & Legal Deposit
$1000 $1000 $2000
$3000
Yearly, on January 1st, unless By-law 2019-74 is amended or revoked, a two percent inflation rate will be applied to all rates in effect and rounded up to the next dollar.
Page 120 of 144
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-75 BEING A BY-LAW TO AMEND BY-LAW 2014-26, A BY-LAW TO REGULATE CONSTRUCTION, DEMOLITION AND CHANGE OF USE PERMITS FOR BUILDINGS, STRUCTURES AND ALL OTHER RELATED SERVICES WITHIN THE TOWNSHIP OF SOUTH FRONTENAC WHEREAS pursuant to section 9 of the Municipal Act, 2001, S.O. 2001, c. 25 a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25 the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate to enhance the municipality’s ability to respond to municipal issues; AND WHEREAS section 7 of the Building Code Act, 1992, S.O. 1992, c. 23, as amended, authorizes municipal council to pass By-laws respecting construction, demolition and change of use permits, inspections and related matters including fees; NOW THEREFORE the Council of The Corporation of the Township of South Frontenac enacts as follows: TABLE 2 – CLERICAL & ADMINISTRATIVE FEES Function Clerical
Detail 911 roadside identification signs
Fee See By-law 2001-109, as amended, for related charges to the assignment or reassignment and installation of new Civic Address number blade sign.
Shall be amended to read: TABLE 2 – CLERICAL & ADMINISTRATIVE FEES Function Clerical
Detail 911 roadside identification sign & installation
Fee $100.00 per civic blade & post
EFFECTIVE DATE This By-law shall come into force and take effect February 1st, 2020. Dated at the Township of South Frontenac this 17th day of December, 2019. Read a first and second time this 17th day of December, 2019. Read a third time and finally passed this 17th day of December, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 121 of 144
Payment Listing For the period of December 4, 2019 to December 17, 2019
Accounts Payable Payment Listing:
2,509,018.97 For the period of December 4, 2019 to December 17, 2019
Payroll Payment Listing: Pay Period #19-25
Pay date December 4, 2019
108,588.66
For the period of November 17, 2019 to November 30, 2019 Volunteer Firefighters
Pay date December 16, 2019
91,872.07
For the period of October 1 to November 30, 2019
Total Payments
$
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending December 17, 2019 in the amount of
$
2,709,479.70
Submitted by: Mark Foster - Accounting Clerk Approved by: Tracey Pritchard - Acting Deputy Treasurer
2,709,479.70
System:
2019-12-12
User ID:
mfoster
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
10:19:25 AM
From: 2019-12-04
To: 2019-12-17
Page:
1
Page 122 of 144
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000012512
Date
Inv #
2019-12-04
Vendor
Description
57476
COUNTY OF FRONTENAC Q3 FMIS+GIS Services
71352
THE FRONTENAC NEWS Ad- Nov 7, 14, 21, 28
Total EFT000000012512 EFT000000012552 2019-12-17 Total EFT000000012552
Total Gen
Amount $28,652.76 $28,652.76 $2,682.39 $2,682.39
$31,335.15
0035 TaxSB-EP Cheque EFT000000012574
Date 2019-12-17
Inv #
Vendor
Description
LIMESTONE DISTRICT SCHOOL 2019 DEC LEVY 2019 DEC LEVY 2019 DEC-ADJUSTMENT 2019 DEC-Adjustment
Total EFT000000012574
Total TaxSB-EP
Amount $1,276,390.98 $36,009.79 $1,312,400.77
$1,312,400.77
0036 TaxSB-ES Cheque EFT000000012526
Date 2019-12-17
Inv #
Vendor
Description
ALGONQUIN AND LAKESHORE 2019 DEC-ADJUSTMENT 2019 DEC-Adjustment 2019 DEC LEVY 2019 DEC LEVY
Total EFT000000012526
Total TaxSB-ES
Amount $3,610.96 $116,034.93 $119,645.89
$119,645.89
0037 TaxSB-FP Cheque EFT000000012540
Date 2019-12-17
Inv #
Vendor
Description
CONSEIL DES ECOLES PUBLIQUES 2019 DEC LEVY 2019 DEC LEVY 2019 DEC- ADJUSTMENT 2019 DEC- Adjustment
Total EFT000000012540
Total TaxSB-FP
Amount $6,354.51 $151.68 $6,506.19
$6,506.19
0038 TaxSB-FS Cheque EFT000000012541
Date 2019-12-17
Inv #
Vendor
Description
CONSEIL SCOLAIRE CATHOLIQUE DU 2019 DEC- ADJUSTMENT 2019 DEC- Adjustment 2019 DEC LEVY 2019 DEC LEVY
Total EFT000000012541
Total TaxSB-FS
Amount $377.88 $9,143.06 $9,520.94
$9,520.94
1000 Cheque EFT000000012516
Date
Inv #
2019-12-04
Vendor
Description
Amount
PINCHIN LTD. 1485467
Total EFT000000012516 EFT000000012543 2019-12-17
Radon Detectors
$684.56 $684.56
Water Cooler Rental Water
$10.12 $38.56 $48.68
CULLIGAN 2650582 26370TI
Total EFT000000012543 EFT000000012549 2019-12-17 0279-93962 Total EFT000000012549 EFT000000012572 2019-12-17
EARL ROSEBUSH FUELS 217.70L @1.099
$255.35 $255.35
LEONARD FUELS 0279-61929C
Total EFT000000012572 EFT000000012585 2019-12-17
Furance Repair
$169.96 $169.96
PINCHIN LTD. 1485379
Total EFT000000012585 EFT000000012595 2019-12-17
Mould Assessment
27511582
SUPERIOR PROPANE INC. 2447.1L @.45
18814 18815
UNITY SOD FARM LTD. Snow Plowing Snow Plowing
Total EFT000000012595 EFT000000012605 2019-12-17
Total EFT000000012605
Total
$1,882.56 $1,882.56 $1,197.78 $1,197.78 $303.24 $390.76 $694.00
$4,932.89
1100 Counc Cheque 070652
Date
Inv #
2019-12-17 19/11/12
Total 070652 070656
2019-12-17
Vendor
Description
AMBERLEY GAVEL LTD Complaint BARTLETT, KEN
Amount $1,316.52 $1,316.52
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2019 PRIVATE LANE
Total 070656 070657 Total 070657 070658 Total 070658 070659 Total 070659 070661 Total 070661 070662 Total 070662 070665 Total 070665 070666 Total 070666 070668 Total 070668 070671 Total 070671 070672 Total 070672 070673 Total 070673 070676 Total 070676 070677
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
BEDFORD MILLS COTTAGES 2019 PRIVATE LANE 2019 PRIVATE LANE BEYORE, KAREN 2019 PRIVATE LANE 2019 PRIVATE LANE BOSSY, DAN 2019 PRIVATE LANE
CHEN, YAO 2019 PRIVATE LANE
Total 070682 070688 Total 070688 070691 Total 070691 070692 Total 070692 070693 Total 070693 070694 Total 070694 070695 Total 070695 070696 Total 070696 070697 Total 070697 070698 Total 070698 070699 Total 070699 070703 Total 070703 070704 Total 070704 070705 Total 070705 070707 Total 070707 070709 Total 070709
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019-12-17
2019 PRIVATE LANE
FARNELL, KATHERINE 2019 PRIVATE LANE 2019 PRIVATE LANE HIAWATHA LANE ASSOCIATION 2019 PRIVATE LANE 2019 PRIVATE LANE HOWES LAKE LANE ASSOCIATION 2019 PRIVATE LANE 2019 PRIVATE LANE MALONEY, MIKE 2019 PRIVATE LANE 2019 PRIVATE LANE O’NEILL, DOMINIC 2019 PRIVATE LANE 2019 PRIVATE LANE OTTER POINT ROAD FUND 2019 PRIVATE LANE 2019 PRIVATE LANE REYNOLDS, MARLENE 2019 PRIVATE LANE 2019 PRIVATE LANE
2019-12-17
2019-12-17
2019 PRIVATE LANE
BUCKS POINT ASSOCIATION 2019 PRIVATE LANE 2019 PRIVATE LANE
RH6687 Total 070677 070682
2019 PRIVATE LANE
ROBERT HOGAN BUS LINES Tour Bus
SOIUTH SHORE COTTAGERS 2019 PRIVATE LANE 2019 PRIVATE LANE WEST DEVIL LAKE PROPERTY OWNERS’ GROUP 2019 PRIVATE LANE 2019 PRIVATE LANE BEAMISH, DON 2019 PRIVATE LANE
2019 PRIVATE LANE
BLAKESLY’S SECLUDED ACRES COTTAGE ASSC. 2019 PRIVATE LANE 2019 PRIVATE LANE BUCK BAY COTTAGERS ASSOC 2019 PRIVATE LANE 2019 PRIVATE LANE CASSELMAN, RICHARD 2019 PRIVATE LANE 2019 PRIVATE LANE CORNEIL, SHERRY 2019 PRIVATE LANE 2019 PRIVATE LANE DEER PARK LANE ROAD ASSOCIATION 2019 PRIVATE LANE 2019 PRIVATE LANE FOLEY, GUY 2019 PRIVATE LANE
2019 PRIVATE LANE
FOURTEEN ISLAND NORTH FEEDER LAKE ASSOCATION 2019 PRIVATE LANE 2019 PRIVATE LANE GARTER LAKE LANE ASSOCIATION 2019 PRIVATE LANE 2019 PRIVATE LANE JEWEL, GARRY 2019 PRIVATE LANE
2019 PRIVATE LANE
MAPLE GROVE ESTATES COTTAGE ASSOC 2019 PRIVATE LANE 2019 PRIVATE LANE MELODY LODGE LANE MAINTENANCE GROUP 2019 PRIVATE LANE 2019 PRIVATE LANE MITCHELL, KEITH 2019 PRIVATE LANE 2019 PRIVATE LANE OLD MINE ROAD ASSOCIATIION 2019 PRIVATE LANE 2019 PRIVATE LANE
Page:
2
Page 123 of 144 $1,944.64 $1,944.64 $7,514.50 $7,514.50 $3,085.43 $3,085.43 $2,315.94 $2,315.94 $2,198.61 $2,198.61 $4,599.10 $4,599.10 $5,013.86 $5,013.86 $690.97 $690.97 $3,356.00 $3,356.00 $25,232.50 $25,232.50 $1,335.65 $1,335.65 $752.58 $752.58 $791.00 $791.00 $322.99 $322.99 $5,324.76 $5,324.76 $4,599.23 $4,599.23 $1,598.95 $1,598.95 $1,134.52 $1,134.52 $13,831.20 $13,831.20 $1,109.90 $1,109.90 $4,195.13 $4,195.13 $6,111.43 $6,111.43 $1,356.00 $1,356.00 $7,370.28 $7,370.28 $4,699.32 $4,699.32 $2,067.90 $2,067.90 $2,494.56 $2,494.56 $2,567.84 $2,567.84 $1,638.50 $1,638.50 $3,028.66 $3,028.66
System:
2019-12-12
User ID:
mfoster
070712 Total 070712 070714
10:19:25 AM
2019-12-17
2019-12-17
Township of South Frontenac CHEQUE DISTRIBUTION REPORT SUNSET SHORES PENINSULA ASSOC 2019 PRIVATE LANE 2019 PRIVATE LANE VAN NEST, PAUL 2019 PRIVATE LANE 2019 PRIVATE LANE
Total 070714
Total Counc
Page:
3
Page 124 of 144 $4,560.80 $4,560.80 $1,672.04 $1,672.04
$129,831.31
1210 CAO Cheque EFT000000012514
Date
Inv #
2019-12-04
Vendor
Description
8696
GALLAGHER MCDOWALL ASSOCIATES Non Union Compensation Review
8754
GALLAGHER MCDOWALL ASSOCIATES Compensation Review
Total EFT000000012514 EFT000000012553 2019-12-17 Total EFT000000012553
Total CAO
Amount $16,447.65 $16,447.65 $6,248.11 $6,248.11
$22,695.76
1250 Clk Cheque 070686
Date
Inv #
2019-12-17
Vendor
Amount
TROPHY HOUSE 6973
Total 070686 EFT000000012602
Description
2019-12-17 3613. 5975 6184
Nameplate TROUSDALE’S FOODLAND Coffee+ Cream Coffee + Cream Coffee + Cream+ Milk
Total EFT000000012602
Total Clk
$40.70 $40.70 $49.05 $19.03 $33.55 $101.63
$142.33
1275 Fin Cheque EFT000000012527
Date 2019-12-17
Inv #
Vendor
Description
ALLAN & PARTNERS LLP IAA-SOUFRO-45992 2019 First Interim Billing
Total EFT000000012527
Amount $6,105.60 $6,105.60
Total Fin
$6,105.60
Total GG
$1,643,116.83
20 PP&P 2100 Fire Cheque 070670
Date
Inv #
2019-12-17 12120
Total 070670 070679
2019-12-17
Vendor
LOYALIST TOWNSHIP Fire Training
2019-12-17 208-19
Total 070685 070686
2019-12-17
Snow Plowing Snow Plowing Snow Plowing TOWNSHIP LEEDS AND THE THOUSAND ISLANDS NFPA 1001 1&2
2019-12-17 1000177730
Total 070687 EFT000000012516
$4,579.20 $4,579.20 $305.28 $305.28 $305.28 $915.84 $15,500.00 $15,500.00
TROPHY HOUSE 6973
Total 070686 070687
Amount
SNIDER, PERCY 19/11/15-23 19/11/15-22 19/11/15-23-2
Total 070679 070685
Description
2019-12-04
Nameplate D.K. TROY LIFE & FIRE SAFETY LTD. Testing Heat Detectors
$25.44 $25.44 $350.94 $350.94
PINCHIN LTD. 1485467
Total EFT000000012516 EFT000000012521 2019-12-17
Radon Detectors
31320 31319
BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing
A2505106 A2487526
ABELL PEST CONTROL INC. 19/11 Pest Control 19/11 Pest Control
150034 149834
AJ STONE COMPANY LIMITED Flow Testing + Inspections Control Module-Shipping
1-253209
BELL MOBILITY (RADIO DIVISION) 19/12 Site Rental
KIN/099698 KIN/099618 KIN/100013
CITY ELECTRIC SUPPLY 25X 15W LED Battery Battery
40166 40166
COMMERCIAL DOOR SYSTEMS LTD. Remote Controls Remote Controls
Total EFT000000012521 EFT000000012522 2019-12-17
Total EFT000000012522 EFT000000012525 2019-12-17
Total EFT000000012525 EFT000000012532 2019-12-17 Total EFT000000012532 EFT000000012537 2019-12-17
Total EFT000000012537 EFT000000012538 2019-12-17
$684.56 $684.56 $50.88 $91.58 $142.46 $41.18 $50.80 $91.98 $4,342.35 $35.11 $4,377.46 $328.00 $328.00 $254.40 $10.18 $10.18 $274.76 $279.84 $279.84
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 40167
Total EFT000000012538 EFT000000012544 2019-12-17
Door Repair
161104
CUNNINGHAM SWAN CARTY Legal Services- Employment
9537
D.MARTIN WELDING & FABRICATING Cover for Well
3935-93919 4896-93920 2706-93868 1057-94822
EARL ROSEBUSH FUELS 283.8L @.898 414.30L @.898 399.10L @.898 226.00L @.893
KS26683
KENWORTH ONTARIO - KINGSTON Battery Exploded
Total EFT000000012544 EFT000000012547 2019-12-17 Total EFT000000012547 EFT000000012549 2019-12-17
Total EFT000000012549 EFT000000012568 2019-12-17 Total EFT000000012568 EFT000000012572 2019-12-17
Page:
4
Page 125 of 144 $1,238.02 $1,797.70 $988.58 $988.58 $130.25 $130.25 $274.84 $401.24 $386.51 $217.71 $1,280.30 $883.17 $883.17
LEONARD FUELS 1057-61919C
Total EFT000000012572 EFT000000012573 2019-12-17
Furance Repair
19/11/15-02
LEONARD, ELIZABETH Cleaning
2101624623 2101653248
MESSER CANADA INC. Oxygen Utilization Fee
Total EFT000000012573 EFT000000012575 2019-12-17
Total EFT000000012575 EFT000000012576 2019-12-17
$538.69 $538.69 $60.00 $60.00 $444.00 $85.48 $529.48
LONDRY ALARMS 201031
Total EFT000000012576 EFT000000012581 2019-12-17
Motion Detector
16544
NORTHWAY HARDWARE Tap Handles
2518814
RIGNEY BUILDING SUPPLIES Self Leveling Sealant
11477
R. THURSTON TECHNOLOGIES Repeater Inspections
27550340 27511673
SUPERIOR PROPANE INC. 3287.7L @.45 1961.3L @.45
18-283
TOWNSHIP OF NORTH FRONTENAC Shared Legal Expense
TROUSDALE’S FOODLAND Fire Graduation Food
225968
TROUSDALE’S HOME HARDWARE Canadian Flag
Total EFT000000012581 EFT000000012587 2019-12-17 Total EFT000000012587 EFT000000012588 2019-12-17 Total EFT000000012588 EFT000000012595 2019-12-17
Total EFT000000012595 EFT000000012601 2019-12-17 Total EFT000000012601 EFT000000012602 2019-12-17 Total EFT000000012602 EFT000000012603 2019-12-17 Total EFT000000012603 EFT000000012604 2019-12-17
$280.86 $280.86 $18.31 $18.31 $11.70 $11.70 $302.74 $302.74 $1,609.22 $959.99 $2,569.21 $412.45 $412.45 $179.31 $179.31 $36.62 $36.62
TW PATCHING 991607
Snow Plowing
18813
UNITY SOD FARM LTD. Snow Plowing
207034
WESTPORT HOME HARDWARE TP + Battery + Charger
Total EFT000000012604 EFT000000012605 2019-12-17 Total EFT000000012605 EFT000000012610 2019-12-17 Total EFT000000012610 EFT000000012613 2019-12-17
$936.19 $936.19 $211.66 $211.66 $213.65 $213.65
WILLIAMS, KATHY 19/12/02
19/07-19/11 Cleaning
Total EFT000000012613
Total Fire
$770.00 $770.00
$39,421.51
2110 Cvc# Cheque EFT000000012590
Date
Inv #
2019-12-17
Vendor
Description
Amount
SIGNS PLUS
Total EFT000000012590
$9.16 $9.16
Total Cvc#
$9.16
3176
Civic Blade
2400 Police Cheque 070700 Total 070700 070713
Date 2019-12-17
Inv #
Vendor
Description
HERRINGTON, DAVID 19/11-PSB MILEAGE 19/09-19/11 Mileage
2019-12-17 504
TOWNSHIP OF CENTRAL FRONTENAC Comm. Safety + Well Being Plan
Amount $275.38 $275.38
Total 070713
$1,041.39 $1,041.39
Total Police
$1,316.77
2605 Build Cheque 070710
Date 2019-12-17
Inv #
Vendor SANDS, MEGAN
Description
Amount
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT MV-27-19-S REFUND
Total 070710 EFT000000012586
2019-12-17
Page:
5
Page 126 of 144
MV-27-19-S Refund
$90.00 $90.00
Shipment to Min. of Agri.
$26.31 $26.31
PUROLATOR INC. 443246565
Total EFT000000012586
Total Build
$116.31
2625 Lvstck Cheque 070675
Date 2019-12-17
Inv #
Vendor
PETERS, JEFF 19/09/19-LIVESTOCK
Description
Amount
Total 070675
$947.24 $947.24
Total Lvstck
$947.24
Total PP&P
$41,810.99
19/09/19-LIVESTOCK
30 Trans 3000 PW OH Cheque 070655 Total 070655 070674 Total 070674 EFT000000012523
Date 2019-12-17
2019-12-17
Inv #
Vendor
BALL, BRIAN 2019 DAMAGED TIRE
Description Damaged Tire
OUELETTE, ROXANNE 2019 DAMAGED TIRE Damaged Tire
2019-12-17 IN0018728
AINLEY GRAHAM & ASSOCIATES LTD Engineering Services
C14258-120119
ALLIANCE WIRELESS COMMUNICATIONS 19/12 Answering Services
P447062
GRAND & TOY LIMITED Office Supplies
Total EFT000000012523 EFT000000012528 2019-12-17 Total EFT000000012528 EFT000000012557 2019-12-17 Total EFT000000012557
Total PW OH
Amount $135.54 $135.54 $763.14 $763.14 $400.02 $400.02 $285.24 $285.24 $87.90 $87.90
$1,671.84
3005 RdAdmOH Cheque EFT000000012532
Date
Inv #
2019-12-17 1-253209
Vendor
Description
BELL MOBILITY (RADIO DIVISION) 19/12 Site Rental
Total EFT000000012532
Total RdAdmOH
Amount $295.38 $295.38
$295.38
3010 Cheque 070649 Total 070649 070654
Total 070654 070660 Total 070660 070664 Total 070664 070679
Date 2019-12-04
Inv #
Vendor
HOMETOWN INVLATIMERRDPROJECT
2019-12-17
ATKINSON HOME BUILDING CENTRE Extension Cord Watch Batteries
90237
BT ENGINEERING INC. Engineering Services Draw #2
82421
EQUIPEMENTS LOURDS PAPINEAU INC Manual Lever + Air Actuator
2019-12-17
2019-12-17
2019-12-17
Amount $5,000.00 $5,000.00 $32.55 $16.27 $48.82 $4,156.90 $4,156.90 $233.23 $233.23
SNIDER, PERCY
2019-12-04 3158
Total EFT000000012515 EFT000000012516 2019-12-04
Flagging Flagging Flagging Flagging Flagging LESLIE M. HIGGINSON SURVEYING LTD. Surveying
$438.59 $438.59 $438.59 $438.59 $438.59 $2,192.95 $16,017.02 $16,017.02
PINCHIN LTD. 1485467 1485467
Total EFT000000012516 EFT000000012517 2019-12-04
Radon Detectors Radon Detectors
5900
SIMMONS PLUMBING & PUMP SERV. Replace Boilers 50%-Final
S-0062179
SWEET’S SAND & GRAVEL Cat Hoe + Hoe Ram Rental
31249 31248 31281 31304
BOULTON SEPTIC/LARMON’S Flagging Flagging Flagging Flagging
Total EFT000000012517 EFT000000012518 2019-12-04 Total EFT000000012518 EFT000000012521 2019-12-17
Total EFT000000012521
Chain Link Fence
241783 242778
19/11/20-50 19/11/28-21 19/11/27-20 19/11/26-19 19/11/25-18 Total 070679 EFT000000012515
Description
$684.56 $684.56 $1,369.12 $13,483.20 $13,483.20 $11,006.36 $11,006.36 $1,856.10 $735.72 $464.03 $1,856.10 $4,911.95
System:
2019-12-12
User ID:
mfoster
EFT000000012524
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-12-17 70790951
AIR LIQUIDE CANADA INC. Oxygen
38601
BLACK DOG TIRE & LUBRICANTS 4X Tires
634768
CERTIFIED LABORATORIES Mile-Hi + Oil
Total EFT000000012524 EFT000000012533 2019-12-17 Total EFT000000012533 EFT000000012534 2019-12-17 Total EFT000000012534 EFT000000012536 2019-12-17
Total EFT000000012536 EFT000000012542 2019-12-17 W 1678 W 1738 Total EFT000000012542 EFT000000012546 2019-12-17
Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies CROSSIRON TRUCK & EQUIPMENT Engine Light On Alternator + Battery+ Manifold
Page 127 of 144 $34.19 $34.19 $1,551.64 $1,551.64 $3,481.72 $3,481.72 $37.41 $122.88 $10.16 $32.37 $10.16 $32.37 $37.41 $118.41 $401.17 $190.50 $4,278.19 $4,468.69
DIG’N DIRT LTD. 1511
Total EFT000000012546 EFT000000012547 2019-12-17 9518 9538 Total EFT000000012547 EFT000000012548 2019-12-17
Take Roller back to Keeley D.MARTIN WELDING & FABRICATING Repair Hitch Extend Axle for Hot Patch Pot
$381.60 $381.60 $324.36 $183.17 $507.53
DRAPER DOORS 15186 15185
Total EFT000000012548 EFT000000012549 2019-12-17 3160-93922 1058-93845 1058-97347 0363-96260 1058-96128 Total EFT000000012549 EFT000000012551 2019-12-17
Install Opera OSH Operator Repair Door EARL ROSEBUSH FUELS 224.50L @.898 860.20L @.898 2X PZL ATF Rotella Tellus
$1,689.22 $1,801.15 $3,490.37 $217.43 $833.06 $171.47 $1,074.58 $890.93 $3,187.47
FISH, DOROTHY 6014
Total EFT000000012551 EFT000000012554 2019-12-17
Cleaning
294010-CORR
GANANOQUE CHEVROLET BUICK GMC Radio - Correction
58296 58199 58427 58381
GIN-COR INDUSTRIES INC Application Rate Sensor Trip Link + Nut Take- Up+ Threaded Bolt Weld’t Parts
7340 7341 7339
G WILLIAMS PAVING LTD Repair Driveway Ends Amey Road Repair Repair Asphalt Driveways
INV108926344 INV108950481
HD SUPPLY CANADA, INC Roll Pin 4X Hex Cap
19315
IMPACT PROPERTY SOLUTIONS LED Fixture + repairs
S20638
JOE JOHNSON EQUIPMENT INC. Assorted Repairs
9307200163 9307226966 9307222857
KENT AUTOMOTIVE High Flow Heat Shrink 43 Series Fittings 43 Series Fittings
701793
KINGSTON DODGE CHRYSLER LTD U Joint Kit
19/11/29-01
LEONARD, ELIZABETH Cleaning
2101653396 2101625334 2101619986 2101671197
MESSER CANADA INC. Acetylene Gases Gases Gases
Total EFT000000012554 EFT000000012556 2019-12-17
Total EFT000000012556 EFT000000012558 2019-12-17
Total EFT000000012558 EFT000000012561 2019-12-17
Total EFT000000012561 EFT000000012563 2019-12-17 Total EFT000000012563 EFT000000012565 2019-12-17 Total EFT000000012565 EFT000000012567 2019-12-17
Total EFT000000012567 EFT000000012569 2019-12-17 Total EFT000000012569 EFT000000012573 2019-12-17 Total EFT000000012573 EFT000000012575 2019-12-17
Total EFT000000012577 EFT000000012578 2019-12-17
6
CINTAS 884309828 884309828 884309829 884309829 884311828 884311828 884311827 884311827
Total EFT000000012575 EFT000000012577 2019-12-17
Page:
MCNICHOLS CONSTRUCTION LTD 19/11/29-GREEN BAY Hoe Ram + Hi Hoe + Tri Axle MILLER PAVING LIMITED SU-150-2019-1148 Double Surface Treatment
$400.00 $400.00 $40.90 $40.90 $522.27 $235.82 $99.46 $404.43 $1,261.98 $3,561.60 $8,904.00 $14,893.59 $27,359.19 $6.82 $6.79 $13.61 $1,253.31 $1,253.31 $2,973.83 $2,973.83 $110.10 $326.46 $339.41 $775.97 $263.05 $263.05 $375.00 $375.00 $60.04 $251.81 $24.62 $618.26 $954.73 $41,518.08 $41,518.08 $37,967.01
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT SU-150-2019-1148 SU-150-2019-1148 SU-150-2019-1148 SU-150-2019-1148
Total EFT000000012578 EFT000000012582 2019-12-17 5199192 Total EFT000000012582 EFT000000012584 2019-12-17
Double Surface Treatment Double Surface Treatment Double Surface Treatment Double Surface Treatment
ONTARIO ONE CALL Hose Assembly
Page:
7
Page 128 of 144 $63,315.32 $10,792.72 $106,341.00 $65,227.87 $283,643.92 $49.04 $49.04
PETRIE FORD 280944 280945 281353 281353
Total EFT000000012584 EFT000000012586 2019-12-17
Fuel Filter Wiper Blade Oil+ Conditioner Grommet
$35.26 $91.74 $106.70 $4.95 $238.65
Shipping from Strongco
$35.67 $35.67
PUROLATOR INC. 443281787
Total EFT000000012586 EFT000000012594 2019-12-17 90819742
STRONGCO EQUIPMENT Solenoid
182150KP
SURGENOR TRUCK CENTRE 2X Wiper Blades + Bracket
S-0062248 S-0062248
SWEET’S SAND & GRAVEL Gravel Hoe + Hoe Ram Rental
357013KI 357092KI 356932KI 486397BI 357267KI 357265KI
RUSH TRUCK CENTRES Storage Box + Core Ex. +Filter Filters+ U-Joints+Strap Kits Muffler Flange Bracket Bracket
2010003PPC1
TOMLINSON ENVIRONMENTAL SERVICES Battersea Road-Payment Cert.#1
6083-576482 6083-576482 6083-568906 6083-563274 6083-577245 6083-577070 6083-577119
TOWN AND COUNTRY AUTO SUPPLY 2X Mounting Rim- Grommet 6X Mounting Rim- Grommet Reman Alternator 4X U Joints Parts Tubing Connector Kit Brake Controller
3239 5068 7121 7121
TROUSDALE’S FOODLAND Coffee+Tissues+ Milk+ Cream Coffee+ Coffee Mate Water Water
99140 226562 99351 99155 99179 99236 507687 99334
TROUSDALE’S HOME HARDWARE 6X Rust Spray Paint Extension Cord Drill Bit + Fasteners Castrol Oil + Cable Staples Sparkplug + Motor Treatment LED Bulbs 2X Shovels 10X Hockey Pucks
173-254874 173-254535 173-255083 173-254588 173-255089 173-254014 173-255415 173-255415 173-255415 511-318467 173-255854 173-255854 173-256011 173-256052 173-256052 173-256052 173-256156
UNIVERSAL SUPPLY GROUP 5X Exhaust Clamps Assorted Parts 2X Square LED Axle Drum + Bolt Kit 2X Headlights 2X Heated LED Light 2X Beam Lamp Wiper Blades Wiper Blades Brake Lines + Union Convex Mirror Convex Mirror Master Cylinder Piggy Back Kit Combo- No Clevis Piggy Back Kit + Combo 2X DEF
Total EFT000000012594 EFT000000012596 2019-12-17 Total EFT000000012596 EFT000000012597 2019-12-17
Total EFT000000012597 EFT000000012598 2019-12-17
Total EFT000000012598 EFT000000012599 2019-12-17 Total EFT000000012599 EFT000000012600 2019-12-17
Total EFT000000012600 EFT000000012602 2019-12-17
Total EFT000000012602 EFT000000012603 2019-12-17
Total EFT000000012603 EFT000000012606 2019-12-17
Total EFT000000012606
Total
$193.49 $193.49 $23.67 $23.67 $106.64 $5,176.77 $5,283.41 $1,719.68 $372.45 $1,131.36 $372.96 $123.62 $123.62 $3,843.69 $121,152.10 $121,152.10 $4.07 $12.21 $296.31 $354.17 $35.23 $101.24 $180.24 $983.47 $21.77 $22.01 $29.94 $19.96 $93.68 $45.72 $32.55 $11.18 $29.25 $31.52 $21.35 $99.72 $16.21 $287.50 $74.68 $248.40 $140.41 $653.58 $363.67 $158.54 $11.66 $93.50 $39.63 $12.27 $59.00 $58.99 $159.73 $62.04 $79.68 $141.71 $384.65 $2,742.14
$571,684.01
3105 Structures Cheque EFT000000012513
Date
Inv #
2019-12-04 15005
Total EFT000000012513
Vendor
Description
D.M. WILLS ASSOCIATES LIMITED South Frontenac OSIM
Amount $12,730.18 $12,730.18
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total Structures
Page:
8
Page 129 of 144 $12,730.18
3208 Weed Spraying Cheque 070663
Date
Inv #
2019-12-17 913994234 913994234
Vendor
Description
DAVEY TREE EXPERT CO, Spraying Spraying
Total 070663
Total Weed Spraying
Amount $2,513.93 $2,513.93 $5,027.86
$5,027.86
3210 Brushing Cheque EFT000000012530
Date
Inv #
2019-12-17
Vendor
Description
24234035
BATTLEFIELD EQUIPMENT RENTALS Chain Files + Loops
46485
L.D. POWER SPORTS Chainsaw Parts
Total EFT000000012530 EFT000000012571 2019-12-17 Total EFT000000012571
Total Brushing
Amount $339.73 $339.73 $76.31 $76.31
$416.04
3215 Drainage Cheque EFT000000012597
Date
Inv #
2019-12-17 S-0062248
Vendor
Description
SWEET’S SAND & GRAVEL Gravel
Total EFT000000012597
Total Drainage
Amount $332.29 $332.29
$332.29
3220 Ctc,Cb>r Cheque EFT000000012545
Date
Inv #
2019-12-17 3634
Vendor
Description
DEDICATED ENVIRONMENTAL SERVICES INC Catch Basin +Pipe + Adjustment
Total EFT000000012545
Total Ctc,Cb>r
Amount $12,076.55 $12,076.55
$12,076.55
3310 Hardtop Patching Cheque EFT000000012521
Date
Inv #
2019-12-17 31305
Total EFT000000012521 EFT000000012604 2019-12-17
Vendor
Description
BOULTON SEPTIC/LARMON’S Patching
Amount $944.33 $944.33
TW PATCHING 988319
Patching
Total EFT000000012604
Total Hardtop Patching
$2,457.50 $2,457.50
$3,401.83
3502 Winter Prop Damage Cheque 070654 Total 070654 EFT000000012603
Date
Inv #
2019-12-17
Vendor
Description
242782
ATKINSON HOME BUILDING CENTRE Construction Adhesive
226349
TROUSDALE’S HOME HARDWARE Mail Box
2019-12-17
Total EFT000000012603
Total Winter Prop Damage
Amount $7.62 $7.62 $101.75 $101.75
$109.37
3505 Snw Plwng Cheque EFT000000012521
Date
Inv #
2019-12-17
Vendor
Description
31315 31314 31316
BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing Snow Plowing
29325 29325 29325 29325 29325 29325 29325 29325
CHAMPION INDUSTRIAL EQUIPMENT Calibrate Truck Calibrate Truck Calibrate Truck Calibrate Truck Calibrate Truck Calibrate Truck Calibrate Truck Calibrate Truck
58217
GIN-COR INDUSTRIES INC Inner + Outer Arm Power Tilt
2019-27026 2019-27079 2019-27092 2019-27080 2019-27028 2019-27076 2019-27078
K MULROONEY TRUCKING LIMITED Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing
Total EFT000000012521 EFT000000012535 2019-12-17
Total EFT000000012535 EFT000000012556 2019-12-17 Total EFT000000012556 EFT000000012570 2019-12-17
Amount $610.56 $712.32 $610.56 $1,933.44 $142.46 $142.46 $142.46 $142.46 $142.46 $142.46 $142.46 $142.46 $1,139.68 $998.53 $998.53 $6,141.70 $1,918.38 $566.29 $1,762.99 $479.59 $457.77 $479.59
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2019-27027 2019-27077 2019-27025
Total EFT000000012570 EFT000000012612 2019-12-17 130714 130714 130715
Snow Plowing Snow Plowing Snow Plowing WHITE’S WEARPARTS LTD Blades+ Plow Parts Plow Parts Wing Arm
Total EFT000000012612
Total Snw Plwng
Page:
9
Page 130 of 144 $1,119.06 $479.59 $6,218.01 $19,622.97 $3,071.76 $1,593.11 $849.70 $5,514.57
$29,209.19
3506 Snow Clearing Sidewalks Cheque EFT000000012521
Date
Inv #
2019-12-17 31313 31313
Vendor
Description
BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing
Total EFT000000012521
Total Snow Clearing Sidewalks
Amount $356.16 $356.16 $712.32
$712.32
3515 Stock Snd&Slt Cheque EFT000000012560
Date
Inv #
2019-12-17
Vendor
Description
HARTINGTON EQUIPMENT LIMITED Loader Rental
Amount
Total EFT000000012560
$4,579.20 $4,579.20
Total Stock Snd&Slt
$4,579.20
INV-1566
3535 Surface Fldng Cheque 070679
Date
Inv #
2019-12-17
Vendor
2019-12-17
Amount
SNIDER, PERCY 19/11/25-17
Total 070679 EFT000000012577
Description Ditching
MCNICHOLS CONSTRUCTION LTD 19/11/27-LONG SWAMP Floating Barricades
$717.41 $717.41
Total EFT000000012577
$534.24 $534.24
Total Surface Fldng
$1,251.65
3615 Street signs Cheque EFT000000012590
Date
Inv #
2019-12-17
Vendor
Description
Amount
SIGNS PLUS
Total EFT000000012590
$140.22 $140.22
Total Street signs
$140.22
3176
4X Street Signs
3620 Reg signs Cheque 070648
Date
Inv #
2019-12-04 1624
Vendor
Description
ADVANTAGE DATA COLLECTION Sign inspection + Inventory
Total 070648
Total Reg signs
Amount $30,514.91 $30,514.91
$30,514.91
3638 Locates Cheque EFT000000012582
Date
Inv #
2019-12-17 201906234
Vendor
Description
ONTARIO ONE CALL 19/11 Notifications
Total EFT000000012582
Total Locates
Amount $127.57 $127.57
$127.57
3800 Crssng Guards Cheque EFT000000012539
Date
Inv #
2019-12-17 90239
Vendor
Description
COMMISSIONAIRES SECURITY SOLUTIONS Crossing Guards
Amount
Total EFT000000012539
$1,147.86 $1,147.86
Total Crssng Guards
$1,147.86
Total Trans
$675,428.27
40 Env 4110 Water Treat Cheque EFT000000012531
Date 2019-12-17
Inv #
Vendor
Description
BELL CANADA-WATER TOWER PHONE LINE N6027631-19/11 19/11- Telephone
Total EFT000000012531 EFT000000012544 2019-12-17 160625
CUNNINGHAM SWAN CARTY Legal Advice- Sydenham Water
Amount $89.61 $89.61
Total EFT000000012544
$1,780.80 $1,780.80
Total Water Treat
$1,870.41
5005 SW & Fac OH Cheque
Date
Inv #
Vendor
Description
Amount
System:
2019-12-12
User ID:
mfoster
EFT000000012537
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-12-17 KIN/100013
CITY ELECTRIC SUPPLY Screwdriver+ Bits
P444863
GRAND & TOY LIMITED 2X Memory Cards + Reader
99353 99207
TROUSDALE’S HOME HARDWARE Lubricant + De-Icer + Shovel 2X Snow Brushes
Total EFT000000012537 EFT000000012557 2019-12-17 Total EFT000000012557 EFT000000012603 2019-12-17
Page:
10
Page 131 of 144 $47.06 $47.06 $192.23 $192.23
Total EFT000000012603
$17.83 $24.39 $42.22
Total SW & Fac OH
$281.51
5105 Garb coll Cheque 070679
Date
Inv #
2019-12-17
Vendor
Amount
SNIDER, PERCY 19/11/26-12
Total 070679 EFT000000012588
Description
2019-12-17
Garbage Clean Up
11462
R. THURSTON TECHNOLOGIES New Radio
6083-569068
TOWN AND COUNTRY AUTO SUPPLY Brake Pads
226495
TROUSDALE’S HOME HARDWARE Lumber + Hardware
Total EFT000000012588 EFT000000012600 2019-12-17 Total EFT000000012600 EFT000000012603 2019-12-17 Total EFT000000012603
Total Garb coll
$50.88 $50.88 $760.45 $760.45 $177.98 $177.98 $45.16 $45.16
$1,034.47
5110 Gab disp Cheque 070679
Date
Inv #
2019-12-17
Vendor
2019-12-17 A2548796
Total EFT000000012522 EFT000000012609 2019-12-17
Amount
SNIDER, PERCY 19/11-08 19/11/27-11 19/11/25-10 19/11/26-15 19/11/25-14 19/11/04-13
Total 070679 EFT000000012522
Description 19/11 Bin Rental Portland Dump/Dozer Garbage Clean Up Triaxle Rental Triaxle Rental Triaxle Rental
ABELL PEST CONTROL INC. 19/12 Pest Control
WASTE CONNECTIONS OF CANADA 7150-0000340275 Dump + Exchange 647-0000026195 15.19MT ICI+Construction Waste
Total EFT000000012609 EFT000000012611 2019-12-17 812371
WHALEY, GEORGE 19/11 Landfill Maintenance
Total EFT000000012611
Total Gab disp
$152.64 $2,019.94 $534.24 $122.11 $773.38 $366.34 $3,968.65 $111.21 $111.21 $1,255.71 $1,673.44 $2,929.15 $4,380.77 $4,380.77
$11,389.78
5210 Rec Disp/Prc Cheque 070679
Date
Inv #
2019-12-17
Vendor
Description
Amount
SNIDER, PERCY 19/11/25-09
Green Bay Recycle
Total 070679
Total Rec Disp/Prc
$864.96 $864.96
$864.96
5305 HHW Cheque EFT000000012511
Date
Inv #
2019-12-04 20190295
Vendor
Description
BRENDAR ENVIRONMENTAL INC. 19/10 HHW
Total EFT000000012511
Amount $9,793.69 $9,793.69
Total HHW
$9,793.69
Total Env
$25,234.82
70 Cem 7000 Health Cheque 070669
Date
Inv #
2019-12-17
Vendor
Description
LEEDER MONUMENTS Corner Post Corner Posts
Amount
Total 070669
$81.41 $162.82 $244.23
Total Health
$244.23
Total Cem
$244.23
2826 2826
80 Rec 8000 Rec Cheque 070679
Date
Inv #
2019-12-17
Vendor
Description
Amount
SNIDER, PERCY 19/11/15-21
Snow Plowing
$162.82
System:
2019-12-12
User ID:
mfoster
Total 070679 070683
Total 070683 EFT000000012516
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
11
Page 132 of 144 $162.82
2019-12-17
SPARLING,CAROL 19/12/02-COMM. PROG. 19/12/02-Comm. Prog. 19/12/02-COMM. PROG. 19/12/02-Comm. Prog.
2019-12-04
PINCHIN LTD. 1485467 1485467 1485467 1485467 1485467 1485467
Radon Detectors Radon Detectors Radon Detectors Radon Detectors Radon Detectors Radon Detectors
19-017-2
UBCON CONSTRUCTION LTD Progress Draw #2
31320
BOULTON SEPTIC/LARMON’S Snow Plowing
6791
ASSELSTINE HARDWARE Ice Melt
KIN/099618
CITY ELECTRIC SUPPLY 4X Fusion Bulbs
160706
CUNNINGHAM SWAN CARTY Legal Advice - Gilmour Point
0838-93848 1361-93952
EARL ROSEBUSH FUELS 444.00L @.898 502.30L @.898
Total EFT000000012516 EFT000000012520 2019-12-04 Total EFT000000012520 EFT000000012521 2019-12-17 Total EFT000000012521 EFT000000012529 2019-12-17 Total EFT000000012529 EFT000000012537 2019-12-17 Total EFT000000012537 EFT000000012544 2019-12-17 Total EFT000000012544 EFT000000012549 2019-12-17
Total EFT000000012549 EFT000000012562 2019-12-17
HOLLAND, TRACY 19/12/02-COMM. PROG. 19/12/02-Comm. Prog. 19/12/02-COMM. PROG. 19/12/02-Comm. Prog.
Total EFT000000012562 EFT000000012564 2019-12-17 A-19182 Total EFT000000012564 EFT000000012576 2019-12-17
INTERPROVINCIAL INSULATION INC Abatement of Plaster + Lath
Total EFT000000012576 EFT000000012581 2019-12-17 16543
Total EFT000000012583 EFT000000012589 2019-12-17
19/12 Monitoring + Rental 19/12 Monitoring + Rental NORTHWAY HARDWARE Toilet Bowl Brush + 2X Anchors
PANTREY, AMANDA 19/12/02-COMM. PROG. 19/12/02-Comm. Prog. 19/12/02-COMM. PROG. 19/12/02-Comm. Prog. SCHJERNING, MARK 19/12/02-COMM. PROG. 19/12/02-Comm. Prog. 19/12/02-COMM. PROG. 19/12/02-Comm. Prog.
Total EFT000000012589 EFT000000012591 2019-12-17
$54,126.14 $54,126.14 $50.88 $50.88 $15.26 $15.26 $36.43 $36.43 $360.23 $360.23 $429.99 $486.46 $916.45 $32.47 $3.47 $35.94 $16,678.46 $16,678.46 $28.49 $28.49 $56.98 $8.31 $8.31 $32.47 $23.28 $55.75 $32.47 $4.46 $36.93
SLEETH, SARAH 19/11/22-03
Total EFT000000012591 EFT000000012592 2019-12-17
Cleaning
5785
SOUSA READY MIX INC. Sidewalk+ 3X Bench Pads
S-0062248 S-0062248
SWEET’S SAND & GRAVEL Stone Dust Stone Dust
99207 99227
TROUSDALE’S HOME HARDWARE Timer 2X Multi Plugs
18816
UNITY SOD FARM LTD. Snow Plowing
Total EFT000000012592 EFT000000012597 2019-12-17
Total EFT000000012597 EFT000000012603 2019-12-17
Total EFT000000012603 EFT000000012605 2019-12-17 Total EFT000000012605 EFT000000012608 2019-12-17
$684.56 $684.56 $684.56 $684.56 $684.56 $684.57 $4,107.37
LONDRY ALARMS 200826 200826
Total EFT000000012581 EFT000000012583 2019-12-17
$32.47 $2.97 $35.44
WASH, PAUL 19/12/02-COMM. PROG. 19/12/02-COMM. PROG.
19/12/02-Comm. Prog. 19/12/02-Comm. Prog.
Total EFT000000012608
Total Rec
$420.00 $420.00 $2,060.64 $2,060.64 $408.80 $888.81 $1,297.61 $10.15 $2.03 $12.18 $234.05 $234.05 $32.47 $6.93 $39.40
$80,747.27
8001 ARENA -50% Cheque EFT000000012516
Date
Inv #
2019-12-04
Vendor
Description
Amount
PINCHIN LTD.
Total EFT000000012516
$684.57 $684.57
Total ARENA -50%
$684.57
1485467
Radon Detectors
8037 Her Cmte Cheque 070680
Date 2019-12-17
Inv #
Vendor
Description
SOTO GORDON, STEPHANIE
Amount
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/05/02-HERITAGE 19/05/02-HERITAGE 19/06/06-HERITAGE 19/06/06-HERITAGE 19/11/07-HERITAGE 19/11/07-HERITAGE
Total 070680 070690
Total 070690 070701
Total 070701 070706
Total 070706 EFT000000012555
2019-12-17
2019-12-17
2019-12-17
2019-12-17
Total EFT000000012555 EFT000000012566 2019-12-17
19/05/02-Heritage 19/05/02-Heritage 19/06/06-Heritage 19/06/06-Heritage 19/11/07-Heritage 19/11/07-Heritage
BRADLEY BARBEAU 19/05/02-HERITAGE 19/05/02-Heritage 19/05/02-HERITAGE 19/05/02-Heritage 19/06/06-HERITAGE 19/06/06-Heritage 19/06/06-HERITAGE 19/06/06-Heritage 19/09/19-HERITAGE 19/09/19-Heritage 19/09/19-HERITAGE 19/09/19-Heritage 19/11/07-HERITAGE 19/11/07-Heritage 19/11/07-HERITAGE 19/11/07-Heritage JEFFERIES, DAVID 19/05/02-HERITAGE 19/05/02-Heritage 19/05/02-HERITAGE 19/05/02-Heritage 19/09/19-HERITAGE 19/09/19-Heritage 19/09/19-HERITAGE 19/09/19-Heritage 19/11/07-HERITAGE 19/11/07-Heritage 19/11/07-HERITAGE 19/11/07-Heritage MILLAR, MARK 19/05/02-HERITAGE 19/05/02-HERITAGE 19/06/06-HERITAGE 19/06/06-HERITAGE 19/09/19-HERITAGE 19/09/19-HERITAGE 19/11/07-HERITAGE 19/11/07-HERITAGE
19/05/02-Heritage 19/05/02-Heritage 19/06/06-Heritage 19/06/06-Heritage 19/09/19-Heritage 19/09/19-Heritage 19/11/07-Heritage 19/11/07-Heritage
GEMMELL, MICHAEL 19/05/02-HERITAGE 19/05/02-Heritage 19/05/02-HERITAGE 19/05/02-Heritage 19/06/06-HERITAGE 19/06/06-Heritage 19/06/06-HERITAGE 19/06/06-Heritage 19/11/07-HERITAGE 19/11/07-Heritage 19/11/07-HERITAGE 19/11/07-Heritage KENNY, WILMA 19/05/02-HERITAGE 19/06/06-HERITAGE 19/09/19-HERITAGE 19/11/07-HERITAGE
19/05/02-Heritage 19/06/06-Heritage 19/09/19-Heritage 19/11/07-Heritage
Total EFT000000012566
Total Her Cmte
Page:
12
Page 133 of 144 $32.47 $11.99 $32.47 $11.99 $32.47 $11.99 $133.38 $32.47 $3.07 $32.47 $3.07 $32.47 $3.07 $32.47 $3.07 $142.16 $32.47 $12.88 $32.47 $12.88 $32.47 $12.88 $136.05 $32.47 $1.76 $32.47 $1.59 $32.47 $1.59 $32.47 $1.59 $136.41 $32.47 $24.36 $32.47 $24.36 $32.47 $24.36 $170.49 $32.47 $32.47 $32.47 $32.47 $129.88
$848.37
8210 VCA Cheque 070678 Total 070678 070684 Total 070684 EFT000000012552
Date
Inv #
2019-12-17
Vendor
Description
2019092
SHARBOT LAKE LEGION POPPY FUND Poppy Fund Donation
2019095
STORRING, RHONDA Christmas Wreaths
71364-VCA
THE FRONTENAC NEWS Ad- Nov 28
1377-VCA
FRONTENAC COMMUNITY ARENA Arena Rental
5785
SOUSA READY MIX INC. Sidewalk+ 3X Bench Pads
2019-12-17
2019-12-17
Total EFT000000012552 EFT000000012580 2019-12-17 Total EFT000000012580 EFT000000012592 2019-12-17 Total EFT000000012592
Total VCA
Amount $100.00 $100.00 $162.33 $162.33 $41.13 $41.13 $215.73 $215.73 $2,060.64 $2,060.64
$2,579.83
8240 Comm Caring Cheque 070653 Total 070653 070667 Total 070667 070681 Total 070681 EFT000000012559
Date 2019-12-17
2019-12-17
2019-12-17
2019-12-17
Total EFT000000012559 EFT000000012579 2019-12-17 Total EFT000000012579 EFT000000012593 2019-12-17
Inv #
Vendor
Description
AMHS-KFLA- VERONA RURAL OUTREACH PROGRAM 19/12 PCC DONATION 19/12 PCC Donation HOME BASE HOUSING 19/12 PCC DONATION 19/12 PCC Donation SOUTH FRONTENAC FOOD BANK 19/12 PCC DONATION 19/12 PCC Donation HARROWSMITH & DIST S & A CLUB 19/12 PCC DONATION 19/12 PCC Donation NEW LEAF LINK 19/12 PCC DONATION
19/12 PCC Donation
SOUTHERN FRONTENAC COMMUNITY
Amount $2,000.00 $2,000.00 $2,000.00 $2,000.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00
System:
2019-12-12
User ID:
mfoster
10:19:25 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/12 PCC DONATION
19/12 PCC Donation
Page:
13
Page 134 of 144
Total EFT000000012593
$2,000.00 $2,000.00
Total Comm Caring
$11,500.00
Total Rec
$96,360.04
90 Plan 9000 Plan Cheque 070710 Total 070710 EFT000000012544
Date 2019-12-17
Inv #
Vendor
SANDS, MEGAN MV-27-19-S REFUND
2019-12-17
Description MV-27-19-S Refund
160762 161235
CUNNINGHAM SWAN CARTY Legal Advice Legal Advice
121690
ESOLUTIONS GROUP Form Builder Module
8426 8466
TROUSDALE’S FOODLAND Refreshments for LPAT Wraps for LPAT
46819
VERSUS BUSINESS FORMS & LABELS 2000X Envelopes
Total EFT000000012544 EFT000000012550 2019-12-17 Total EFT000000012550 EFT000000012602 2019-12-17
Total EFT000000012602 EFT000000012607 2019-12-17 Total EFT000000012607
Total Plan
Amount $676.00 $676.00 $864.96 $712.32 $1,577.28 $3,561.60 $3,561.60 $23.08 $35.61 $58.69 $167.25 $167.25
$6,040.82
9800 Dev Serv Cheque EFT000000012523
Date
Inv #
2019-12-17
Vendor
Description
IN0018788
AINLEY GRAHAM & ASSOCIATES LTD Engineering Services
160707
CUNNINGHAM SWAN CARTY Legal Fees
Total EFT000000012523 EFT000000012544 2019-12-17 Total EFT000000012544
Amount $541.62 $541.62 $483.36 $483.36
Total Dev Serv
$1,024.98
Total Plan
$7,065.80
99 9999 Cheque 070648
Date
Inv #
2019-12-04 1624 1624
Total 070648 070711
Total 070711
2019-12-17
Vendor
Description
ADVANTAGE DATA COLLECTION Sign inspection + Inventory Sign inspection + Inventory
SCOTIA MORTGAGE CORP REFUND-06002006400 Refund REFUND 06002014022 Refund
Amount $7,912.08 $10,480.05 $18,392.13 $514.00 $851.86 $1,365.86
Total
$19,757.99
Total
$19,757.99
Total
$2,509,018.97
Page 135 of 144
REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:
December 17th, 2019
SUBJECT:
Capital Budget Carryovers
RECOMMENDATION: This report is for information only. BACKGROUND: As was mentioned in the 2020 Budget discussions, in prior budget versions, carryovers were itemized and included in the yearly budget document. Beginning with the 2020 budget, carryovers were not included to provide the ability to better compare year over year budget changes. The attached summary provides a listing of all 2019 Capital projects inclusive of prior year carryover projects. Year to date financials along with budget comparison is provided. Any project being carried over to 2020 is identified in the far right column. ATTACHMENTS
2019 Capital Budget with carryovers
Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer Approved by: Neil Carbone, CAO
Our strength is our community.
Page 136 of 144
2019 CAPITAL BUDGET - Budget vs Actuals
GENERAL GOVERNMENT Corporate Services Financial Software Update Server Upgrade Website Redesign Asset Management Software & Document Update Total - Corporate Services PROTECTIVE SERVICES Fire Bunker gear (25 sets) Tanker 331 replacement (1994) Firefighter recruitment (25) - related equipment (excluding pagers) SCBA Masks - spares (12) Hose replacement Firehall Study Gated Wye (2)- Stn 2-Burridge Pumper 321 & Stn 3Verona Pumper 331 Mobile Compressor Pagers (49) - Spares for Halls (24) & VF recruitment (25) Sub-total
PROJECT
TOTAL
2019
YEAR(S)
PROJECT
ORIGINAL BUDGET
2019 REVISED BUDGET
2019 ACTUALS TO Nov 30
2020 Carryover
VARIANCE
2019 2019 2019 2019
12,000 27,000 23,000 72,500 134,500
12,000 27,000 23,000 72,500 134,500
12,000 27,000 23,000 72,500 134,500
11,861 0 19,538 0 31,399
-72,500 -103,101
2019 2019
55,000 391,845
55,000 391,845
55,000 391,845
52,915 0
-2,085 -391,845
2019
89,000
89,000
89,000
65,601
-23,399
2019 2019 2019
5,400 19,200 15,000
5,400 19,200 15,000
5,400 19,200 15,000
5,495 13,603 0
95 -5,597 -15,000
2019
5,400
5,400
5,400
5,354
-46
2019
35,000
35,000
35,000
33,825
-1,175
2019
-139 -27,000 -3,462
Y Y
Y
Y
31,360
31,360
31,360
24,880
-6,480
647,205
647,205
647,205
201,673
-445,532
647,205
647,205
647,205
201,673
-445,532
2019 2019 2018-19 2019 2019
10,000 300,000 40,000 30,000 40,000
10,000 300,000 35,542 30,000 40,000
10,000 300,000 35,542 30,000 40,000
0 0 5,749 0 0
-10,000 -300,000 -29,793 -30,000 -40,000
2019
100,000
100,000
100,000
0
-100,000
2019
40,000
40,000
40,000
0
-40,000
2018
0
0
0
4,885
4,885
2019
40,000
40,000
40,000
39,471
-529
2019
100,000
100,000
100,000
0
-100,000
Y
2019
330,000
330,000
330,000
274,211
-55,789
Y
11,357,181
7,070,467
7,647,383
4,515,520
-3,131,863
12,387,181
8,096,009
8,672,925
4,839,836
-3,833,089
45,000 55,000
44,761 54,267
44,761 54,267
40,266 0
-4,495 -54,267
Total - Protection Services TRANSPORTATION DEPARTMENT Asset Management customizations/document update Radio Communication (Fire and PW) LED Streetlights - 3 New LED Streetlights Storrington Pit Fencing Storrington Centre - Fuel System - Gas, Clear and Coloured for PW & Fire Hartington Fuel System - Addition of gas for PW & Fire Tandem Truck - Replace F27 (2002, 300,000 kms at Hartington Yard) 1/2 Ton Truck - replace F54 (2013 with 230,000 kms at Bedford Yard) 1 Ton Truck - Truck for parks - replace F55-3 Ton (2013 with 210,000 kms) Tandem Truck - Replace F27 (2002, 300,000 kms at Hartington Yard) Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing) Total SYDENHAM WATER Water Tower 2017 Water Hauling Station 2018 Water Plant Equipment Replacement (as per UK 2019 recommendations) Water Meter Replacement 2018/2019 Total ENVIRONMENTAL SERVICES 2018 Loughborough Site - Finish partial capping Phase 1 2018 Salem Site - Environmental Study 2018 Crow Lake Site - Background Well 2018 Garbage Truck Loughborough Waste Site - Ground Penetrating radar 2019 Required for MOE approval Portland Waste Site - Bedrock Wells - Required for 2019 MOE approval Sub-total Total
70,000
70,000
70,000
45,157
-24,843
115,000 285,000
65,000 234,028
65,000 234,028
53,566 138,990
-11,434 -95,038
410,000 11,000 8,000 250,000
410,000 5,225 4,133 250,000
190,337 5,225 4,133 250,000
173,767 0 0 239,094
-16,570 -5,225 -4,133 -10,906
45,000
45,000
45,000
38,600
-6,400
28,000
28,000
28,000
15,798
-12,202
752,000 1,037,000
742,358 976,386
522,695 756,723
467,259 606,249
-55,436 -150,474
Y Y Y Y
Y
Y
Y
Page 137 of 144
2019 CAPITAL BUDGET - Budget vs Actuals
TOWNSHIP FACILITIES MANAGEMENT OPP - garage floor drains Facility Signage Bradshaw - station 1-paving (per study) Paving - station 7 - Latimer Town Hall - Front Door replacement Keeley Admin renovations Perth Road-Station 6-Trees Energy Retrofits Keeley Road Garage- Office/washroom/lunchroom upgrades Keeley Road Garage - boiler replacement Keeley Road Garage - Communications tower relocation Hartington Sand/Salt Storage Building - Replace building cover Sydenham Library - Replace plastic fencing on roof Town Hall - air conditioning in server room Town Hall - Front step repair Town Hall - Main Floor washroom upgrades Verona Medical Centre - roof shingles Verona Medical Centre - Stretcher accessibility OPP Station - Asphalt repairs OPP Station - Generator Burridge Station 2 - Lighting retrofit Sunbury - Station 8 - Front Step Sydenham - Station 5 - Front Eavesthrough/ asbestos tile removal and replacement Old Station 6 - Decommissioning Total RECREATION Recreation buildings - re-keying Museum Windows Storrington Centre- washrooms, septic, parking lot, retrofitting Battersea Playground Upgrades Park Gates Point Park - Paint Bunker & Pavillion Fermoy Hall - Building Upgrades -Structural Integrity Walls/Chimney/Foundation Gerald Ball Park - Resurface Tennis Court & 1 new court Wilmer Ball Park - Pump/Storage Building Wall Repair
PROJECT
TOTAL
2019
YEAR(S)
PROJECT
ORIGINAL BUDGET
2014 2015 2014 2016 2018 2017 2015 2018-2020
20,000 17,786 8,000 10,000 6,000 35,000 2,000,000 75,000
2,099 17,786 8,000 10,000 1,319 3,833 63,656 64,005
2,099 17,786 8,000 10,000 1,319 3,833 63,656 64,005
2019
250,000
250,000
2019
50,000
50,000
2019
50,000
2019 2019 2019 2019 2019 2019 2019
TOTALS
2019 ACTUALS TO Nov 30
VARIANCE
2020 Carryover
254 0 0 0 668 2,017 3,668 40,539
-1,845 -17,786 -8,000 -10,000 -651 -1,816 -59,988 -23,466
250,000
1,135
-248,865
Y
50,000
38,470
-11,530
Y
50,000
50,000
0
-50,000
Y
100,000
100,000
100,000
Y
5,000 15,000 10,000 5,000 15,000 15,000
5,000 15,000 10,000 5,000 15,000 15,000
0 0 0 0 0 588 1,259
-100,000
5,000 15,000 10,000 5,000 15,000 15,000
-5,000 -15,000 -10,000 -5,000 -14,412 -13,741
Y Y Y Y Y Y
2019
10,000
10,000
10,000
0
-10,000
Y
2018-19
180,000
180,000
180,000
0
-180,000
Y
2019 2019
10,000 5,000
10,000 5,000
10,000 5,000
0 0
-10,000 -5,000
Y
2019
8,500
8,500
8,500
2019
25,000 2,925,286
25,000 924,198
25,000 924,198
0 2,061 90,659
-8,500 -22,939 -833,539
2014 2015
11,000 20,000
11,000 20,000
11,000 878
8,913 509
-2,087 -369
2017
317,292
49,911
49,911
1,884
-48,027 5,658 125 511
Y Y
Y
Y Y
Y
2017 2018 2018
15,000 5,000
862 4,272
862 4,272
5,658 987 4,783
2016
80,000
76,537
76,537
850
-75,687
Y
2018
10,000
5,573
5,573
0
-5,573
Y
2018
6,000
6,000
6,000
0
-6,000
Y
27,269 6,000
-1,842 18,811 5,706
-1,842 -8,458 -294
Y
Centennial Park - Pad & Gazebo 2014 Boat Launch Upgrades - Various 2018-2022 Recreation software - programs & facility booking 2019 Davidson Beach - Floating Dock (swimming lessons 2019 back up location) Glendower Hall - Painting, misc repairs 2019 Bradshaw Schoolhouse- Accessible entrance/restore 2018-19 foundation Canteens- assesment of canteen use & appliance 2019 purchase Bowes/Point Sydenham Point - Bunker roof replacement 2019 Sydenham Point - Multi-purpose pad work incl painitng, 2019 basketball/tennis posts/netting Sydenham Point - Beach dock - geared towards 2019 paddlers Wilmer Ball Park - foundation repairs pumphouse 2019 building Centennial Park & Gerald Ball Park - securing movable 2019 soccer nets Harris Park - painting, trim work & decommissioning 2019 outbuilding Centennial Dog Park - walkway 2019 Gilmour Point -Washrooms 2017-19 Storrington Centre - Heat exchanger replacement 2019 Storrington Centre - Design work for hall expansion 2019-2020 Gerald Ball Park -Resurface courts & new basketball 2019 posts Gerald Ball Park - Playground structure near soccer 2019 field Skateboard Park - Feasibility Study 2019 Boat Launch Fencing 2019 Total - Recreation PLANNING Development Charges Study Growth Management (in advance of Official Plan) Official Plan - Study/Consultation/Open Houses Total - Planning
2019 REVISED BUDGET
2018-19 2019 2019/20
75,000 6,000
27,269 6,000
10,000
10,000
10,000
0
-10,000
Y
10,000
10,000
10,000
0
-10,000
Y
30,000
28,405
28,405
24,993
-3,412
5,000
5,000
5,000
2,137
-2,863
20,000
20,000
20,000
0
-20,000
Y
8,000
8,000
33,000
0
-33,000
Y
10,000
10,000
10,000
7,417
-2,583
6,000
6,000
6,000
5,000
5,000
5,000
20,000
20,000
20,000
10,000 450,000 8,000 50,000
10,000 443,274 8,000 50,000
10,000 443,274 8,000 50,000
30,000
30,000
30,000
35,000
35,000
15,000 5,000 1,272,292
15,000 5,000 926,103
40,000 50,000 75,000 165,000 18,568,464
Project on hold pending follow up report to, and approval by Council
-6,000
Y
-5,000
Y
7,764
-12,236
Y
5,651 160,356 7,426 0
-4,349 -282,918 -574 -50,000
Y Y Y
0
-30,000
Y
35,000
0
-35,000
Y
15,000 5,000 931,982
6,952 0 268,954
-8,048 -5,000 -663,028
Y
40,000 50,000 6,000 96,000
40,000 50,000 6,000 96,000
30,346 0 768 31,114
-9,654 -50,000 -5,232 -64,886
Y Y
11,800,401
12,163,533
6,069,883
-6,093,649
0 0
Page 138 of 144 Year 2019 Linear Asset Construction Schedule - with Council approved changes Project
Total
Project Old Boy Commuter Parking Lot
Year(s) 2019
Project 50,000
Guide Rail - New installation
2019
50,000
50,000
50,000
0
-50,000
Upgrading Intersections - Latimer and Round Lake Road
2019
100,000
100,000
100,000
174,197
74,197
Yarker Road Sunbury Stars Corner Green Bay Bridge Hard Surface Preservation Seal coating & microsurfacing Bedford Road York Road Deer Creek Subd Rutledge/Harrowsmith Road 2018 original budget of 100k reallocated to Desert Lake Causeway other project 2018 original budget of 250k reallocated to Petworth Culvert other project Sydenham Dam Bridge 2018 original budget of 125k reallocated to Amey Road other project Arena Boundary Road Masonville Road Carrying Place Road Deyos/Bunker Hill Roads Bellrock Road Culvert Round Lake Road Duff Road to Lower Round Lake Road Devils Saddle Culvert Burnt Hills Road Sunbury Village Bedford Mills, Fish Creek, Hinchinbrooke Bridge Design Road North Scanlan Road Murvale Boundary Road Various Repairs Perth Road Intersection Design work - @ Northway Hardware Arterial Reserve to be used for Road 38 Any unspent to be reallocated to Arterial Contingency Reserve
2017 2017 2017 2017 2019 2018 2017 2017
50,000 299,247 1,100,000
25,808 261,572 1,100,000
25,808 261,572 1,100,000
-41,271 1,262 0 145,742 1,095,191 3,415 337 337 5,510
-41,271 1,262 -25,808 -115,830 -4,809 3,415 337 337 5,510
2018-19
501,018
500,000
600,000
542,215
-57,785
Y
2019 2018
500,000 50,000
500,000 50,000
301,384 50,000
14,465 0
-286,919 -50,000
Y
2019 2018 2018 2018-19 2018 2018 2019 2019 2019-20
300,000
300,000
300,000
31,835 551,384 174,868
31,835 350,000 174,868
700,000 700,000 2,880,000
700,000 700,000 1,000,000
700,000 600,000 1,000,000
175,166 123 0 236,548 89,287 1,515 544,233 400,206 47,913
-124,834 123 -31,835 -113,452 -85,581 1,515 -155,767 -199,794 -952,087
Y
50,000 700,000 350,000
2019
50,000
50,000
50,000
0
-50,000
2019 2019 2019 2019 2019-2022
325,000 576,916 500,000
325,000 0 0
1,100,000
75,000
325,000 576,916 500,000 50,000 75,000
204,917 397,832 401,381 0 75,000
-120,083 -179,084 -98,619 -50,000 0
2019
425,000
525,000
425,000
0
-425,000
11,357,181
7,070,467
7,647,383
4,515,520
-3,131,863
Total
Removed but funds held for report back re: turnaround for Township Trucks
2019 Original Budget 50,000
2019 Revised Budget
2019 Actuals to Nov 30 0 0
2020 Carryover
Variance 0
Y
Y Y
Y Y Y
Y Y Y Y Y Y
Y
Page 139 of 144
Deputation Township Council, Dec. 3 2019 Re: Freedom of Information releases of (1) Redacted Environmental Benefit Permit for Johnston Point, and (2) CRCA Permits F-84/18-Lough Lk and F-55/19-Lough Lk for the Lot 6 Walking Bridge. Dear Mayor Vanderwal and Councillors, Thank you for the opportunity to speak further to our concerns over Johnston Point. We trust that Council has reviewed the PowerPoint presentation. The aim was not to overwhelm you with information in this delegation, but to provide you beforehand with a timeline of our concerns regarding the Benefit Permit and the CRCA walking bridge permits, and also links to various reports and expert opinions that had previously been submitted on these matters. What I would like to do in our allotted 10 minutes is touch on our takeaway on Councillor Sutherland’s Notice of Motion, put into our perspective on the two Permit releases and your recommendation to the County last June to deny extension to Johnston Point.
Our ‘Take Away’ There are so many ‘take aways’ regarding the Notice of Motion. I have time only to mention two. First. What remains key to us is the sense that there are good environmental laws and policy that address our concerns. But, they are considered in isolation from one another and are largely developer-driver, leaving only the impression that the experts we trust and rely upon are in full charge. We have experienced this repeatedly, after both the Township and the County planning departments have emphasized their reliance on the CRCA and the MNRF in their full capacity as expert advisors. Perhaps the best example of this is the statement made by Joe Gallivan in April 2018 in investigating our report on shoreline vegetation removal for possible violation of Condition 5A and 5C. “A site visit was carried out carried out on April 10th, 2018 by myself and Mr. Andrew Schmidt … specifically to look at any possible disturbances within the 30 metre area of the shoreline … The Planning Department relies on comment from
the CRCA and the MNRF with respect to environmental protection and ensuring that any conditions of approval related to Natural Heritage are acceptable.” p.2 April 2018 County Memo on Johnston Point We now know, from the Freedom of Information release of the walking bridge permits, that the statement was made only days after the CRCA received the permit application for an already partially constructed walking bridge as revealed in the CRCA Permit photo dated April 5, 2018. (Slide 8 of PowerPoint) It was information that was not disclosed to either the Township or the County, nor mentioned in the CRCA’s report on the site investigation that stated “During the inspection of April 10, 2018, staff did not observe evidence of any activity (e.g. development, vegetation removal) within the Loughborough Lake Wetland Complex.” It further reminded officials that “ The conditions of draft plan approval are contained within an agreement between the developer of the property and the principal approval authority (in this case Frontenac County). Thus, the CRCA has no compliance jurisdiction over the conditions of draft plan approval.“ CRCA letter of response to Melnik-Rennie-Potts, April 18 2018 What we continue to experienced through and through is essentially developer-driven monitoring and regulation of the Conditions, and developer-driven information sharing that has created misunderstanding and misinformation among and between all. We see it reflected again in the redacted Environmental Benefit Permit, that is the subject of the Notice of Motion before Council tonight.
Second. There is obvious need to seek clarification on the Township’s obligations under the OMB agreement, and we continue to hold that line [56] of the OMB ruling offers a clear process forward: “In the event there are difficulties implementing any of the conditions of draft plan approval… the Board may be spoken to further.” We requested that the County readdress the OMB under line [56] in September 2018, following the Township’s signing of the Condominium Agreement, that has not been signed back by the developer. No action was taken by the County, despite over a dozen documents supporting our request, included three legal opinions which spoke directly to line [56] - March 20, 2018 Donnelly Law, April 18, 2018, Mr. Fairbrother (County) and May 7, 2018 Tony Fleming (Township) Similarly with the expiry of the OMB settlement agreement last June. The still unsigned Condominium Agreement , the unauthorized Walking Bridge and the inability to produce the Overall Benefit Permit
Page 140 of 144
were central issues to Township Council’s 6-2 recommendation to the County to deny extension for Johnston Point. But, County Council voted 7-1 to grant the one year extension even with Magenta’s own admission that “Environmental standards could not be more elevated. It is unfortunate and regrettable and deplorable that the project, and those standards have not been respected here before.” (Gavin Marshall, Magenta June 4, 2019). Furthermore, no consideration was given to either our concerns, or to the Township Council’s rationale for extension denial, despite the direct assurance of Warden Higgins, that your comments would be forwarded to County Council. According to the Township’s CAO, ““The Township’s communication to the County only served only to inform the County that the South Frontenac resolution to recommend a one year extension was defeated… It is not a matter of: whether the conditions are valid, if the conditions have been breached, or if the developer has not been cooperative, etc. It is strictly a question of a time extension.” (email communication, June 2019) We received similar response from the County Clerk with regard to our delegation to the County on the extension. “Council will only be receiving information that pertains to the extension of draft plan approval and not issues related to the development itself (including conditions and enforcement of conditions)… The materials also include matters outside of the jurisdiction of Council, specifically with respect to the walking bridge which you were previously denied a deputation for that reason.” (email communication, June 2019) Our still outstanding concerns were all then framed by the extension issue, which we supported with further legal opinion from Donnelly Law dated June 18, 2019: “This is an egregious breach of planning protocol and skates very close to bad faith. It is a clear indication of a lack of sincerity with respect to fulfilling the Conditions… The clear inference to be drawn from this activity is that MWDC does not respect the planning process, Planning Act, Conservation Authorities Act, the Condominium Act, the Endangered Species Act or the will of Township Council. In conclusion, how is it that MWDC has earned the trust of County Council and the privilege of having its approval extended? There are no legal grounds for granting the approval, and a number of planning, legal and moral principles that warrant a denial of the extension application. Finally, after five years of failing to meet the Conditions, advancing “a change in management” is an extremely weak rationale for needing more time.” June 18, 2010 Donnelly Law In light of the redacted Environmental Benefit Permit and the CRCA permit releases we now have further clear evidence of serious difficulties in implementing a full range of conditions including 5A, 5C, 5D, 5E (Environment and Natural Heritage);- 8C (Dock and Deck Access; 12 (Utilities and On-Site Works); 13 (Site Plan Control); and 16 (CRCA and MNRF Clearance Letters). On behalf of the BLLA directors and the many concerned citizens that endorsed the letter we forwarded to you today, we respectfully ask the Township, to request the County to implement line [56] as the principal approval authority for Johnston Point, in regard to the failure to fulfill certain Conditions according to the OMB ruling as a result of: (a) alleged destruction of environmental features on Johnston Point, and (b) the failure of the MNRF and the CRCA to provide expertise, both the Township and the County have repeatedly stated they rely on, and that both these experts had clearly called for early on in the decision making. It terms of the CRCA, our request is underscored by the statement by CRCA’s Supervisor of Development Review, in his letter dated November 12, 2014 encoded under Condition 5C: “ By virtue of this regulation, the CRCA regulates all development and site alteration activities … within 120 metres of the PSW, and within 50 metres of the shoreline of Loughborough Lake. Within a regulated area, written permission must be obtained from the CRCA prior to development or site alteration taking place.” CRCA letter Nov 12,2014
It is our understanding that there was no written permission prior to any of the development or site alteration activities we have reported. The photo from Appendix B of the CRCA Permit for the walking bridge speaks volumes on the full extent to which the Township’s investigations of our reports in 2018 of unauthorized vegetation removal and our 2019 report on the unauthorized installation of the walking bridge have been fully undermined by lack of good will and co-operation from both the developer and the CRCA. In terms of the MNRF, our request under line [56] is underscored first by the MNRF’s delays, and then the full declining of the Township’s invitation for a delegation following the ER posting of the proposed benefit permit in December 2017. It is in stark contrast to the email to the Township from
Page 141 of 144
MNRF’s Catherine Warren in October 2015, after receiving the McIntosh-Perry peer review of the EIA’s that found Species at Risk not identified by the developer: ““there is however a strong possibility that the proposed condominium development will impact species at risk and their habitat. MNRF should be involved in the review of further documents and proposals for the condominium development to determine if an authorisation under the Endangered Species Act is required. Of course, the extent of the redactions, and circumstances that still surround the Freedom of Information release of the Overall Benefit permit continue to speak volumes, most strikingly in view of the fact that all unauthorized development or site alteration activities we reported occurred prior to the MNRF issuing this permit. In Conclusion We note that the Overall Benefit Permit and the Lot 6 Walking bridge were two fundamental issues we raised directly to the OMB over four years ago, as participants to the OMB hearing, alarmed by the fact that neither the MNRF, the CRCA or the peer review experts of McIntosh-Perry were engaged in the OMB proceedings. We had applied for, but were denied Party Status at the hearing, so we could not fully defend our belief that the Developer invoked the 180-day appeal clause to expedite the decision making process to avoid a proper assessment of the risks posed to Species at Risk and the associated natural heritage features of Johnston Point. Nevertheless, our OMB stance earned us the explicit assurances under the June 28, 2016 OMB ruling that [51] “… Conditions of Draft Plan Approval will ensure that matters of Provincial interest as well as the public interest is appropriately addressed and duly safeguarded, and … [53] serve to ensure that the necessary approvals and/or permissions are appropriately obtained.” These assurances are nowhere in our sight. I am happy to answer any questions. Thank you. Meela
Page 142 of 144
Notice of Appointments to Cataraqui Source Protection Committee (Effective November 5, 2019)
This is to announce that the Cataraqui Source Protection Authority has appointed new public and municipal sector members to the Cataraqui Source Protection Committee (see attached). The appointments were made in accordance with Ontario Regulation 288/07 under the Clean Water Act. A list of the current membership is attached to this notice. The composition and membership of the Source Protection Committee will be reviewed again by the Source Protection Authority no later than December 2022. Background The Cataraqui Source Protection Committee was formed in 2007 to guide the protection of drinking water sources in the Cataraqui Source Protection Area. It is one of nineteen committees across Ontario. The Committee oversees the preparation, implementation and amendment of technical reports and drinking water source protection policies, along with related consultation processes. A Cataraqui Source Protection Plan was approved by the Province of Ontario in 2014 and is now being actively implemented across the area. The Committee is led by a Chair who is appointed by the Ontario Ministry of the Environment, Conservation and Parks. There are 12 voting members on the Committee who are appointed by the Cataraqui Source Protection Authority; they represent the municipal, economic and community sectors. There are also three non-voting liaison members representing the Source Protection Authority, public health units and Ministry of the Environment, Conservation and Parks. The Committee members work together in support of the shared goal of clean and plentiful drinking water sources. For More Information More information about the Cataraqui Source Protection Committee is available at: http://cleanwatercataraqui.ca/about-us/cataraqui-source-protection-committee/. Cataraqui Conservation (613) 546-4228 1-877-956-2722 (toll free for area code 613)
Page 143 of 144
Cataraqui Source Protection Committee Membership Effective November 5, 2019 (Per Cataraqui Source Protection Authority decision, November 5, 2019)
Position
Member
Chair John C. Williamson Inverary Municipal Representatives Municipal - Western Area
Richard Bresee Amherstview
Municipal - Central Area
Andrea Gummo Kingston
Municipal - Eastern Area
Steve Allen Brockville
Municipal (at large)
John Conley Athens
Economic Representatives Agricultural
Kim Sytsma Athens
Agricultural
Jeff Peters Inverary
Industry
Michael Farrell, Ontario Power Generation Bath
Tourism and Recreation
Chris Mangan-Greene, Greene Acre Golf Club Gananoque
Community Representatives Lake Association
Nona Mariotti, Loughborough Lake Association Inverary
Environmental Association
Richard Lindgren, Canadian Environmental Law Association Wolfe Island
Public
Terry Shea Kingston
Public
Christine Brennan Kingston
Liaison Members Cataraqui Source Protection Authority Liaison
Gordon Ohkle Source Protection Authority
Public Health Unit Liaison
Gord Mitchell KFL&A Public Health
Ontario Ministry of the Environment and Climate Change Liaison
Mary Wooding MECP
Page 144 of 144
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-76 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of December 17, 2019 be confirmed.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 17 day of December, 2019. Read a first and second time this 17 day of December, 2019. Read a third time and finally passed this 17 day of December, 2019.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
