Body: Council Type: Minutes Meeting: Regular Date: January 17, 2017 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council January, 17, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 1 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2017-1-1 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of January 17, 2017 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session
a)
Approval of Previous Closed Session Minutes and Property Acquisition Resolution No. 2017-1-2 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of January 17, 2017 move into closed session to approve minutes of previous closed sessions and to discuss property acquisition. Carried
d)
Resolution Resolution No. 2017-1-5 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
Suspend Procedural Rules to allow for Delegations Resolution No. 2017-1-6 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council suspend the procedural rules limiting delegations to Committee of the Whole meetings and receive delegations at the Council meeting of January 17, 2017. Carried
b)
John Lesperance, re: Changes in Budget/Waste Management Fee Mr. Lesperance referred to his presentation that was included in the agenda
Minutes of Council January, 17, 2017 package, outlining his request for Council to continue with the current user-pay focus for solid waste management. He compared the existing systems for waste management with what is proposed, paying for garbage based on property assessment, not usage. 6.
Public Meetings
a)
Open Public Meeting Resolution No. 2017-1-7 Moved by Councillor Sleeth Seconded by Councillor Revill THAT a public meeting be held to discuss planning matters related to: • Closing of Road Allowance, Part of Lot 19, Concessions V and VI, Loughborough - Mundell • Closing of Road Allowance, Part of Lot 25, Concession VII, Loughborough
- Spencer Carried
b)
Closing of Road Allowance - Part Lot 19 between Concessions V and VI, Loughborough - Mundell Mr. Mills explained that the subject portion of road allowance is approximately 1378 feet long and 2.18 acres in size. The land is heavily treed and both the road allowance and the Mundell property are vacant. The land slopes steeply down towards Sydenham Road and it appears that this is the reason Sydenham Road was forced to the east of the original road allowance where road construction is more easily accommodated. It does not seem reasonable that this portion of road allowance would ever be required by the Township for use as a public road. Mr. Mills noted that the Public Works Manager has confirmed that safe access can be accommodated at the south end of the road allowance. It has also been determined that an building envelope of 1.24 acres can be achieved. A survey has not been submitted for this property therefore a by-law will be forthcoming at a future meeting. Mayor Vandewal noted that he still has concerns about a safe access. There were no other comments from Council. There were no comments from the public.
c)
Closure and Transfer of Ownership of Road Allowance - Part Lot 25, Concession VII, Loughborough - Spencer Mr. Mills explained that in the early 1980’s and without consultation Leland Road was re-routed through their property at 308 Leland Road and the Spencer’s were promised compensation for the property taken from them to realign the road. Council agreed on August 2, 2016 that there can be no doubt that the road was diverted off of the road allowance as claimed and that it is reasonable that this former township land should be transferred to the Spencer’s especially since the township has now claimed the Spencer’s land on which the travelled portion of the road now exists. The survey for the road allowance has not yet been submitted therefore the by-law will be forthcoming to an upcoming Council meeting. There were no comments from Council or the public.
d)
Close Public Meeting Resolution No. 2017-1-8 Moved by Councillor Schjerning Seconded by Councillor McDougall
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Minutes of Council January, 17, 2017 THAT an opportunity having been provided, the public meeting be closed. Carried 7.
Approval of Minutes
a)
Committee of the Whole Meeting held December 13, 2016 Resolution No. 2017-1-9 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the minutes of the Committee of the Whole meeting held December 13, 2016. Carried
b)
Council Meeting of December 20, 2016 Resolution No. 2017-1-10 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the minutes of the Council meeting held December 20, 2016. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Letter of Support for North Frontenac Community Services Resolution No. 2017-1-11 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council direct the CAO to send a letter to North Frontenac Community Services in support of their Great Canadian Sports grant application. Carried
b)
Louise Fragnito, Treasurer, re: 2017 Budget Resolution No. 2017-1-12 Moved by Councillor Barr Seconded by Councillor McDougall THAT Council approve Budget Option #1 as the Capital and Operating Budget for 2017 and direct staff to implement such budgets. Carried
c)
Louise Fragnito, Treasurer, re: Tax Sale Services RFP Resolution No. 2017-1-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize the CAO to enter into an agreement with Realtax Inc for a three year contract, with up to two, one year extensions for Municipal Tax Sale Services. Carried
d)
Wayne Orr, Chief Administrative Officer, re: Filling of Vacant Office
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Minutes of Council January, 17, 2017 Resolution No. 2017-1-14 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Brad Barbeau’s name be inserted into the By-law to appoint a Councillor. Carried e)
Wayne Orr, Chief Administrative Officer, re: 2018 Municipal Elections Resolution No. 2017-1-15 Moved by Councillor McDougall Seconded by Councillor Schjerning Whereas Council is supportive of proceeding with the exclusive use of internet and telephone voting for the 2018, Therefore staff are directed to initiate an RFP for telephone and internet voting service providers for the 2018 municipal elections. Carried
Committee Meeting Minutes
a)
Corporate Services Meeting of November 18, 2016 Resolution No. 2017-1-16 Moved by Councillor Barr Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: • Corporate Services Committee meeting of November 18, 2016 Carried
By-Laws
a)
By-law 2017-01 - Appoint an Individual to the role of Councillor Resolution No. 2017-1-17 Moved by Councillor McDougall Seconded by Councillor Barr THAT the following by-laws be given first and second reading: • By-law 2017-01 Carried Resolution No. 2017-1-18 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-01, being a by-law to appoint a Councillor in accordance with Section 263(1) to the Municipal Act, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Mark Segsworth, Public Works Manager, re: Signage Retro-Reflectivity
c)
Mark Segsworth, Public Works Manager, re: Winter Control
d)
Angela Maddocks, Executive Assistant, re: Parking Tickets
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Minutes of Council January, 17, 2017 e)
Rick Chesebrough, Fire Chief re: Fire Department Annual Statistics
f)
Ryan Arcand, CBO, re: 4th Quarter Building Activity Report for 2016
Information Items
a)
South Frontenac’s Letter of Support for Private Members Bill C-274
b)
AMO’s 2017-2018 Strategic Objectives
c)
John Bolognone, City Clerk, City of Kingston, re: Taxation of Sugar Sweetened Beverages
d)
Carla Y. Nell, Vice President, Municipal and Stakeholder Relations, MPAC, re: 2016 Assessment Update
e)
Southwestern Opinicon Residents, re: Skycroft Campground expansion on Opinicon Lake
f)
Hanne and Dennis Saunders, re: Current Bag Tag System/Waste Management costs
g)
Susan Beckel, Clerk, Town of Greater Napanee, re: Resolution for a Moratorium on the Accommodation Review Process.
Notice of Motions
a)
Councillor Sutherland served notice of motion to support Item 13 (g) regarding a moratorium on the Accommodation Review Process.
b)
Councillor McDougall served notice of motion regarding signage retroreflectivity that would direct staff to have full legislative compliance by June 2018.
Announcements
a)
Mayor Vandewal expressed sympathy for Councillor Roberts whose father passed away last week and his mother-in-law passed away on Sunday. He commended the Public Works Department on winter control noting that it has been difficult given the amount of ice and freezing rain we have experienced.
b)
Councillor McDougall commended the Fire Department noting they have been busy lately with unfortunate house fires. He also commended the Public Works Department on the great work they do on winter roads maintenance.
Question of Clarity (from the public on outcome of agenda items)
a)
Heidi Conarroe stated that it was rumoured that Brad Barbeau was offered the vacant Council seat before Christmas. She questioned why residents were not asked for input on filling the vacancy. Mayor Vandewal indicated that the rumour was clearly speculation as no discussion took place with Mr. Barbeau and that Council had not asked for input from the public. Councillor McDougall stated that the 2014 election results indicated support for
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Minutes of Council January, 17, 2017 Mr. Barbeau. 17.
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2017-02 Resolution No. 2017-1-19 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-02 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 17 day of January 2017. Carried Resolution No. 2017-1-20 Moved by Councillor Schjerning Seconded by Councillor Barr THAT By-law 2017-02, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 17 day of January 2017. Carried
Adjournment
a)
Resolution Resolution No. 2017-1-21 Moved by Councillor Barr Seconded by Councillor McDougall THAT the Council meeting of January 17, 2017 be adjourned at 8:05 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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