Published May 17, 2022

Word Count 54982 words

Reading Time 259 min read

Body: Council Type: Agenda Meeting: Regular Date: May 17, 2022 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA MEETING #22

This meeting will be audio broadcasted to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, May 17, 2022 Virtual & Council Chambers.

Call to Order and Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session - not applicable

Delegations - none

Public Meeting - not applicable

Approval of Minutes

April 5, 2022 Council Meeting

5 - 13

April 12, 2022 Committee of the Whole Meeting

14 - 19

April 19, 2022 Council Meeting

20 - 28

Business Arising from the Minutes

Notice of Motion - County Roads Policy Change (Information Report) • This report provides information in response to a notice of motion requesting to clarify whether there has been any change in the policies regarding required widths for road widenings on former County roads relating to severance application within the past 8 years.

29 - 32

Notice of Motion - Recognition for Community contributions through COVID (Resolution) • This report provides information in relation to a Notice of Motion requesting opportunities to recognize community organizations for their contributions to the community throughout the COVID-19 pandemic.

33 - 35

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Reports Requiring Action

Communal Services Governance - Business Case Study(Resolution) • This report recommends that Council provide support for the County’s Frontenac Municipal Services Corporation (MSC) Business Case Study Final Draft release for public comment as required under the Municipal Act

36 - 76

Disconnecting from the Workplace Policy (Resolution) • Bill 27 was passed into law on December 2, 2021. Bill 27 adds new provisions to the Ontario Employment Standards Act, 2000 (ESA), including requiring Ontario employers with 25 or more employees to have a written “Disconnecting from Work” policy by June 2, 2022. The attached policy has been developed in accordance with this Bill.

77 - 83

Road Closing Application - RC-21-08 - Request to stop up, close and transfer portions of an unopened road allowance (Resolution) • An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance jointly owned by the Townships of Central Frontenac and South Frontenac and a portion of the unopened road allowance between Concessions 8 & 9, Lot 36, to facilitate access to vacant land for the purpose of development.

84 - 95

Road Closing Application - RC-21-09 - Request to stop up, close and transfer a portion of unopened road allowance between Concession 8 and 9, Storrington District. (Resolution) • An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 8 and 9, District of Storrington

96 100

Office Expansion Feasibility Study Award (Resolution) • This report seeks Council approval for the award of the Office Expansion Feasibility Study

101 103

Utilities Kingston Agreement Extension - Sydenham Water System Maintenance (Resolution) • This report seeks Council approval for the extension of the current contract with Utilities Kingston for a period of 5 years.

104 114

Fabric Replacement on the Keeley Sand/Salt Dome (Resolution) • This report provides information on the Keeley Road sand/salt dome fabric replacement and seeks Council approval

115 116

Committee Meeting Minutes

South Frontenac Museum Committee - Annual General Meeting held February 24, 2022 (Resolution)

By-laws

By-law 2022-39 - Road Closing Application (RC 21-05) Concessions 10 & 11, Storrington (Resolutions) • An application has been received by Development Services Staff to request to stop up, close and transfer a portion of

117 120

121 125

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unopened road allowance between Concessions 10 & 11 to enlarge the abutting vacant land to the north of the road allowance b)

By-law 2022-40 - Update to Building By-law and Building Permit Fees (Resolutions) • This report provides background information and recommends the Building By-law (By-law 2014-26) be amended to implement changes to ensure building fees continue to reflect the cost of delivering services without increasing unnecessarily.

126 129

By-law 2022-41 - Zoning By-law Amendment application PLZBA-2022-0031 for 2414 and 2418-2420 Rutledge Road (Resolutions) • This report recommends that Council pass a by-law to change the zone on the subject lands from Limited Service Residential Waterfront – Special Provision (RLSW-88) and Rural (RU) to Waterfront Residential – Special Provision (RW48). The RW-48 zone will reflect that the subject lands will be a waterfront property with frontage on a public road, will recognize the waterfrontage, and will permit an accessory building to be located in the front yard of the dwelling

130 136

By-law 2022-42 - Reduce speed limit on Wolfe Swamp Road and Bradford Road East and West (Resolutions) • This report is a follow up to the report presented to Council on May 3, 2022 that was in response to a request for speed limit reduction on Bradford Road and Wolfe Swamp Road, and is seeking Council approval to pass By-law 2022-42 to implement these changes

137 140

By-law 2022-43 - Signing Officer Update (Resolutions) • This report seeks Council approval for an update to the bylaw in regards to Signing Officers for the Township which provides for the addition of the Finance Supervisor

141 145

Reports for Information

Accounts Payable and Payroll Listing

146 166

Tiered Medical Response • This information report provides data about emergency medical incidents and associated costs for South Frontenac Fire and Rescue as requested by Township Council

167 176

Hinchinbrooke Road - Schedule for Repairs (2022) • This report provides details on the scope and schedule of final repairs on Hinchinbrooke Road at Spring Lake crossing

177 184

Information Items

Municipal Property Assessment Corporation (MPAC) - 2021 Financial Statement

185 201

Limestone District School Board - Community Planning & Partnership Meeting

202 210

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South Frontenac Museum Society Invitation to Council and Staff

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session - (if required)

Confirmatory By-law

By-law 2022-44 (Resolutions)

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

211

212

Page 5 of 212 Minutes of Council April, 5, 2022 Time: 7:00 PM Location: Electronic Participation

Meeting # 18 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, John McDougall, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Louise Fragnito - Interim Chief Administrative Officer, Angela Maddocks - Clerk, Jamie Brash - Manager of Facilities and Solid Waste, Claire Dodds - Director of Development Services, Troy Dunlop - Manager of Technical Services & Infrastructure, Ronnie Joslin - Construction and Technical Services Technologist, Darcy Knott - Director of Fire and Emergency Services Staff Present via Electronic Participation: Anna Geladi - Planner 1.

Call to Order & Roll Call

Resolution Resolution No. 2022-18-01 Moved by Councillor McDougall Seconded by Councillor Sutherland That the Council meeting of April 5, 2022 be called to order at 7:00 p.m. Carried

The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Resolution Resolution No. 2022-18-02 Moved by Councillor Leonard Seconded by Councillor Roberts That the agenda for the April 5, 2022 Council meeting be approved as presented. Carried

Scheduled Closed Session (at the end of the agenda)

Delegations - none

Public Meeting - none

Approval of Minutes

Council Meeting of January 25, 2022 Resolution No. 2022-18-03

Page 6 of 212 Minutes of Council April, 5, 2022 Moved by Councillor Roberts Seconded by Councillor Leonard That the minutes of the January 25, 2022 Council meeting be approved. Carried b)

Special Committee of the Whole Meeting of February 2, 2022 Resolution No. 2022-18-04 Moved by Councillor McDougall Seconded by Councillor Sutherland That the minutes of the Special Committee of the Whole meeting held February 2, 2022 be approved. Carried

Business Arising from the Minutes - not applicable

Reports Requiring Action

Fabric Replacement on Bedford Salt Dome This report provided updated information on the Bedford dome fabric replacement and seeks Council approval on a budget amendment. Resolution No. 2022-18-05 Moved by Councillor McDougall Seconded by Deputy Mayor Revill That Council approve an additional $28,000 in the budget for the Bedford dome roof panel replacement project and that the budget increase be funded from the Facilities Reserve; and That this project be awarded to The Razecon Group who is the Contractor of Record that provides the warranty work for Britespan. Carried

Award of RFP #PS-P01-2022 - Detailed Design for Eagle Creek Bridge and Opinicon Culvert This report provided a summary of the outcomes of the Request for Proposal # PS-P01-2022 and recommended the award of the contract for detailed design for the replacement of the Eagle Creek Bridge (2023) and Opinicon Culvert (2022) Resolution No. 2022-18-06 Moved by Councillor Ruttan Seconded by Councillor Sutherland That Council award RFP # PS-P01-2022 Professional Services for Detailed Design of the Eagle Creek Bridge and Opinicon Culvert to HP Engineering Inc. for the successful bid of $66,718.94 (net of rebatable HST). Carried

Storrington Centre Renovations This report provided updated information on the Storrington Centre renovation project and requested Council approval. Resolution No. 2022-18-07 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council approve the tender price submitted by Jeffrey G. Wallans Construction Ltd in the amount of $658,790.00 for the renovations to the Storrington Centre. Carried

Stars Corners Intersection - Preferred Design Alternative

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Page 7 of 212 Minutes of Council April, 5, 2022 This report provided a summary of the outcomes of Jewell Engineering’s review of the Stars Corners intersection (Yarker Road and Wilton Road) along with background analysis relating to the preferred design alternative for intersection upgrades Resolution No. 2022-18-08 Moved by Councillor Morey Seconded by Councillor Leonard That Council approve the multi-way (4) stop control and reduced speed (60km/hr) zone as the preferred design alternative for the Stars Corners intersection (Yarker Road and Wilton Road). And that Council direct staff to proceed with the design and construction of the preferred solution; And furthermore that staff prepare an amendment to the Roads and Parking Bylaw outlining the details for reduced speed limits at the approaches to the intersection of Yarker Road and Wilton Road. Carried e)

Green Bay Road - Crossing at Camsel Creek This report provided an update on the request from the Greater Bob’s and Crow Lakes Association and Foundation for a joint fisheries enhancement project on Green Bay Road at Camsel Creek (1.1 km east or New Road) Resolution No. 2022-18-09 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That Council approve Option 3 and proceed with a Township funded Hydrological/Hydraulic Study for the purposes of determining the sizing for the Camsel Creek crossing on Green Bay Road; And that Council approve funding in the amount of $5,000 from the Asset Investment Reserve for the project. Carried

Tennis/Pickle Ball Court Fence Repair - Centennial Park This report recommended funding that was required to repair the tennis/pickle ball court fencing at Centennial Park damaged by high winds during the past winter. Resolution No. 2022-18-10 Moved by Councillor Leonard Seconded by Councillor Morey That Council approve an amount of $18,000 for repairs to the south west side of the tennis/pickle ball court fence at Centennial Park to be funded through the Infrastructure Reserve Fund. Carried

Request for Capital Funds: Centennial Park Portable Soccer Nets Staff received a request from the Frontenac Soccer Association seeking funding for the purchase of two portable soccer nets to be located at Centennial Park in Harrowsmith Resolution No. 2022-18-11 Moved by Councillor Morey Seconded by Councillor Leonard

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Page 8 of 212 Minutes of Council April, 5, 2022 That Council approve the amount of $12,600 for the purchase of two commercial grade portable soccer nets, and that the purchase be funded from the Parkland Reserve. Carried h)

Extension of Approval of Draft Plan of Condominium –Township of South Frontenac (Shield Shores) County File #10CD-2016/001 The developer of the Shield Shores Plan of Condominium applied to the County of Frontenac for an extension to their draft plan approval which was set to lapse on May 15, 2022. The County requests that Township Council provide a recommendation to County Council as part of their decision-making process on the request to extend draft plan approval. Resolution No. 2022-18-12 Moved by Councillor Roberts Seconded by Councillor Sleeth That South Frontenac Council recommend the County of Frontenac extend draft plan approval for a period of two years for application 10CD-2016/001, subject to the conditions approved by the County of Frontenac on May 15, 2019, and direct the Clerk to forward this resolution to the County Clerk. Carried

Frontenac Arch Biosphere Network - 2022 Request for Funding The Frontenac Arch Biosphere Network made a request for $5,000 funding to help grow their capacity and sustainability in 2022. The Lake Ecosystem Advisory Committee reviewed the request and provided a recommendation. Resolution No. 2022-18-13 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That Council support the request for funding in the amount of $5,000 from the Frontenac Arch Biosphere Network and that the request be funded from the Council grants operating budget. Carried

Vaccination Policy The report requested that Council approve the repealing of the Township’s vaccination policy HR-023. Resolution No. 2022-18-14 Moved by Councillor McDougall Seconded by Deputy Mayor Revill That Council support the staff recommendation to discontinue the requirement of mandatory vaccination; That Policy HR-023 COVID-19 Prevention & Vaccination Policy be repealed; And further, that the Township continue to promote and encourage vaccination to protect staff and the public from COVID-19. Carried

COVID-19 Community Grant Request This report recommended supporting a request received by the Verona Community Association for support under the COVID-19 Community Grant program. Resolution No. 2022-18-15 Moved by Councillor Morey Seconded by Councillor Ruttan That Council approve a COVID-19 Community Grant to the Verona Community Association in the amount of $5,000; and,

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Page 9 of 212 Minutes of Council April, 5, 2022 That the request be funded from the Township’s Working Funds Reserve being the designated reserve from which the original COVID-19 Community Grant program was allocated. Carried l)

RFP for Electronic Voting - 2022 Municipal Election The report asked for Council’s approval to contract for Electronic Voting Services to Intelivote Systems Resolution No. 2022-18-16 Moved by Councillor Ruttan Seconded by Councillor McDougall That Council award the contract for the provisions of Electronic Voting Services (both internet and telephone) to Intelivote Systems Inc. for an upset of $46,800, plus applicable taxes; And that the funds for this expense be allocated from the Election Reserve. Carried

Committee Meeting Minutes

Verona Community Association - Minutes and Reports from 2021 Resolution No. 2022-18-17 Moved by Councillor Leonard Seconded by Councillor Morey That Council receive for information the minutes and reports from 2021 from the Verona Community Association. Carried

Joint Recreation Committee - Minutes of August 23, 2021 Meeting

Police Services Board - Minutes of November 25, 2021 Meeting

Heritage Committee - Minutes of January 27, 2022 Meeting

Lake Ecosystem Advisory Committee - Minutes of January 28, 2022 Meeting

Bellrock Community Hall Committee - Minutes of March 18, 2022 Meeting Resolution No. 2022-18-18 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill That Council receives for information the minutes of the following committee meetings: • Joint Recreation Committee meeting held August 23, 2021 • Police Services Board meeting held November 25, 2021 • Heritage Committee meeting held January 27, 2022 • Lake Ecosystem Advisory Committee meeting held January 28, 2022 • Bellrock Community Hall Committee meeting held March 18, 2022 Carried

By-laws

Site Plan Control Application SP-09-21-B, Kathleen Thomas, West Devil Lake Lane - By-law 2022-26 This report recommended that Council pass a by-law to approve a Site Plan Control agreement for a residential property on West Devil Lake Lane and with

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Page 10 of 212 Minutes of Council April, 5, 2022 frontage on Devil Lake. By-law 2003-25 requires site plan control to ensure that the Township’s development and environmental standards will be met on properties with frontage on at-capacity lake trout lakes. Resolution No. 2022-18-19 Moved by Councillor McDougall Seconded by Deputy Mayor Revill That By-law 2022-26, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Township of South Frontenac and Kathleen Thomas, be given first and second reading. Carried Resolution No. 2022-18-20 Moved by Councillor Ruttan Seconded by Councillor Morey That By-law 2022-26, be given third reading, signed and sealed. Carried b)

Site Plan Control Application - PL-2022-0001 - Sean Allair & Lisa Taylor (applicant); ZanderPlan Inc. (agent) Unit 11, Johnston Point Plan of Condominium - By-law 2022-27 This report recommended that Council approve the individual site plan control application for Unit 11 in Johnston Point. This Unit is the first unit located on the east side of Hinterland Lane and is proposed to be developed with a single detached dwelling. The Johnston Point Condominium and Master Site Plan Agreements require individual Units within the condominium to obtain site plan control approval prior to the issuance of a building permit. Resolution No. 2022-18-21 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2022-27, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Sean Allair and Lisa Taylor, be given first and second reading. Carried Resolution No. 2022-18-22 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2022-27 be given third reading, signed and sealed. Carried

Reports for Information

Tender # PS-2022-10 - Bellrock Road Reconstruction This report provided background on the budget and award of contract for the Bellrock Road Reconstruction (Project # 22-23) from Road #38 to 1.4 km west.

South Frontenac Fire & Rescue Tender – 3 ½ Ton Pickup Trucks The report provides information on the Tender award for SFFR of three (3) ½ ton Pickup Trucks

Municipal Election 2022 This report provided information with respect to deadlines, processes, and related information for both candidates and voters in South Frontenac.

Use of Corporate Resources for Election Purposes

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Page 11 of 212 Minutes of Council April, 5, 2022 This report was for information only and intended to be a reminder to Council members and potential candidates of the regulations under the Municipal Elections Act. 13.

Information Items

Inverary Youth Activities Inc - Ken Garrett Memorial Park - Grand Opening of New Accessible Washroom - April 23, 2022

WCO - Wind Concerns Ontario - Setbacks for industrial-scale wind turbines

Notice of Motions

Deputy Mayor Revill served a notice of motion that the CAO be requested to provide a report that would clarify whether there has been any change in the policies regarding required widths for road widenings on former County roads relating to severance applications within the past 8 years

Deputy Mayor Revill filed a notice of motion for staff to provide a report that would consider ways to expand the expense account for Council members to include costs associated with childcare or senior care while attending meetings.

Announcements/Statements by Councillors

Councillor Sutherland attended the Municipal Energy Symposium last week and referred to the City of Brantford work being done on evaluating climate change both a qualitative and quantitative evaluation. He suggested that staff look at their website for some good reference material as well s the climatedata.ca website.

Councillor Sleeth inquired as to whether South Frontenac has developed a policy with respect to wind turbines considering there were a number of applications received for solar panel projects in the municipality a few years ago. The CAO confirmed that those applications were dealt with individually and there was no policy in place.

Question of Clarity (from the public on outcome of agenda items)

There were no members of the public jointed virtually to the meeting.

Closed Session

Resolution Resolution No. 2022-18-23 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That Council move into a Closed Session as permitted by the Municipal Act, Section 239.2 (b) to discuss personal matters about identifiable individuals, including municipal or local board employees to discuss and review the outcome of interviews for Chief Administrative Officer and item (c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding a land purchase in Battersea. Carried

Battersea Land Purchase

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Page 12 of 212 Minutes of Council April, 5, 2022 c)

Chief Administrative Officer Recruitment Process (Verbal update from Mayor Vandewal)

Resolution - Move out of Closed Session Resolution No. 2022-18-26 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move out of closed session. Carried

Rise and Report from Closed Session

By-law 2022-28 - Appoint a Chief Administrative Officer/Deputy Clerk Louise Fragnito returned to the meeting. On behalf of Council, Mayor Vandewal congratulated Ms. Fragnito on her appointment as CAO. Resolution No. 2022-18-27 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2022-28, being a by-law to appoint Louise Fragnito as the Chief Administrative Officer/Deputy Clerk effective April 6, 2022, be given first and second treading. Carried Resolution No. 2022-18-28 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2022-28, be given third reading, signed and sealed. Carried

Confirmatory By-law

By-law 2022-29 Resolution No. 2022-18-29 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2022-29, being a by-law to confirm all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2022-18-30 Moved by Councillor McDougall Seconded by Councillor Sutherland That By-law 2022-29, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2022-18-31 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill

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Page 13 of 212 Minutes of Council April, 5, 2022 That the Council meeting of April 5, 2022 be adjourned at 7:58 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Minutes of Committee of the Whole April 12, 2022

Meeting # 19 Time: 6:00 pm Location: Council Chambers Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, John McDougall, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Council Chambers: Louise Fragnito - Chief Administrative Officer, Angela Maddocks - Clerk, Tom Berriault - Chief Building Official, Claire Dodds Director of Development Services 1.

Call to Order and Roll Call

Motion Moved by Councillor Leonard Seconded by Councillor Roberts That the April 12, 2022 Committee of the Whole meeting be called to order at 6:00 p.m. Carried

The Clerk conducted the roll call as outlined in the attendance noted above. Mayor Vandewal took the opportunity to announce the passing of Gordon Young of Perth Road and to extend condolences to his family. Mr. Young was a long time volunteer firefighter and Deputy Chief of the Perth Road Fire Hall.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Approval of Agenda

Motion Moved by Councillor Sutherland Seconded by Councillor McDougall That the agenda for the April 12, 2022 Committee of the Whole meeting be approved as presented. Carried

Scheduled Closed Session - not applicable

Public Meeting

Motion Moved by Councillor Ruttan Seconded by Deputy Mayor Revill

Page 15 of 212 Committee of the Whole April 12, 2022 That a public meeting be held to allow for input on the update to the Building Bylaw and building permit fees. Carried b)

Update to Building By-law - Building Permit Fees Claire Dodds, Director of Development Services presented the report noting that the Ontario Building Code (OBC) and Ontario Regulation 332/12 requires that a public meeting be held in advance of adding new fees into the Building By-law and to ensure that a minimum of 21 days public notice of the meeting is provided. She noted that staff placed an advertisement in the March 10, 2022 edition of the Frontenac News and posted information regarding the proposed update to the Building By-law on the Township website. A notice was also placed in the South Frontenac banner advertisement in Frontenac News for each of the past three weeks and that to date there have been no comments received from the public on the proposed changes to the Building By-law. There were no members of the public registered to join this meeting virtually. Ms. Dodds explained that the current Building By-law 2014-26 (as amended) includes language that automatically adjusts the Township’s building fees annually on February 1st based on the 3rd quarter Statistics Canada NonResidential Building Construction Cost Index: Ottawa. In prior years, this index resulted in increases similar to inflation as measured by the Total Consumer Price Index (CPI). This allowed fees to keep up with the cost of delivering building services, which is largely driven by annual wage increases, vehicle maintenance and insurance. At its regular meeting on January 11, 2022, Council deferred the staff recommendation to replace the current non-residential cost index with the October Total CPI and passed a motion to freeze building fees until additional information could be provided regarding the cost of delivering building services and the size and appropriateness of the building reserve. At the same meeting, Council also approved the staff recommendation to freeze Part 8 fees until at least February 1, 2023, to determine the cost of delivering that new service. She noted that at the January 25th, 2022 meeting, Council directed staff to schedule a public meeting in accordance with the requirements of the Building Code to amend the by-law to update the way the permit fees are updated, calculated and along with an option of putting into effect a freeze on fee increases when the building reserve reaches a threshold of the rolling three (3) year average of the building services operating costs. Ms. Dodds reviewed the recommendations to ensure fees remain more closely tied to service delivery costs and to present excessive increased in any given year due to irregular inflation and based on 3rd Quarter Non-Residential Building Construction Cost Index: Ottawa is much higher than in the past at 13.6% this would have resulted in a considerable increase to the Townships building fees which would not be correlated with the cost of delivering those services. She noted that staff believe these are good changes. Councillor Sutherland agreed that these were great changes. He questioned the scenario where the 4% range doesn’t support maintaining adequate funds within the reserve. He felt there was nothing in the by-law that directs this issue to come back to Council based on inflations fluctuations. Louise Fragnito explained that annually, during budget deliberations this would be reviewed and amended accordingly. She noted there could be language in the by-law to address this concern and that would speak to the three year rolling average. She also noted that the current reserve policy does not have a

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Page 16 of 212 Committee of the Whole April 12, 2022 “capping” established. Ms. Fragnito also noted that the budget took into account a full compliment of staffing which actually wasn’t achieved. Deputy Mayor Revill agreed with Councillor Sutherland’s concerns, but he felt it would take a pretty dramatic set of circumstances for the reserve to drop significantly and thereby creating the possibility of the municipality having to lay off staff in the Building Department specifically. Councillor Ruttan noted that further to Councillor Sutherland’s point, in practical terms, he asked what would have to happen before the reserve would fall below the benchmark or a deficit. Claire Dodds explained that part of the structure is to bring the reserve balance down to a more average annual operating costs that would essentially allow to fund to hold existing staff and cover operating expenses. The loss of construction value and reduced fee amounts would affect the reserve balance. She also noted the challenge to recruit and maintain qualified staff for some positions. Councillor McDougall confirmed with the CAO that this would be looked at annually at budget time. Councillor Morey asked about when the reserve is above what is budgeted and where does this money go to. Ms. Fragnito explained any surplus would stay in the reserve but would be re-evaluated at budget time. Council reaffirmed their requirement to monitor this reserve closely. There were no members of the public connected to this meeting virtually. Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That Council the proposed update to the Building By-law 2014-26 as amended to make a number of changes that better reflect the costs to deliver building services including: •Indexing the Fees set out in Schedule “C” to the October Total CPI deviation to a maximum increase of 4% annually, instead of using the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa; and, •Endorsing establishing a limit to the size of the building reserve that is equivalent to annual building services operating costs based on a rolling three (3) year average; and, •That upon reaching the reserve limit, building fees as set out in Schedule “C” of the Building By-law No. 2014-26 would be frozen; and, That Council direct staff to bring back a by-law to amend Building By-law 201426 to reflect these changes to an upcoming Council meeting. Carried c)

Motion - Close Public Meeting Moved by Councillor Sleeth Seconded by Councillor Morey That having provided an opportunity for input on the Building By-law update, the public meeting be closed. Carried

Delegations - none

Reports Requiring Direction

Restricted Acts of Council (Lame Duck Period)

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Page 17 of 212 Committee of the Whole April 12, 2022 This report updated Council on the Lame Duck Period in relation to the 2022 Municipal Election and sought Council direction on delegation of authority during this time period. Moved by Councillor Roberts Seconded by Councillor Sutherland That Council receive the CAO’s report dated April 12, 2022, for information and direct staff to prepare a by-law delegating applicable authority to the Chief Administrative Officer with respect to the actions set out in the Municipal Act, 2001 Section 275(3) during the period which Council may be restricted from certain acts (Lame Duck period). Carried b)

Floating Accommodations on Waterways over Ontario’s Public Lands The Ministry of Northern Development, Mines, Natural Resources and Forestry are seeking input on potential ideas and approaches to manage “camping” on water and the use of floating accommodations on waterways over Ontario’s public lands. This report provided background information on the issue, and suggested responses to the questions posed by the Ministry. Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That Committee of the Whole feedback provided to staff in response to the Ministry of Northern Development, Mines, Natural Resources and Forestry (the Ministry) on approaches to managing camping on water, and the use of floating accommodations over Ontario’s Public Lands; be filed by staff to the Ministry by April 19, 2022. Carried

Reports for Information

Notice of Motion - Monitoring and Enforcing Site Plans • The report provides information in response to a notice of motion requesting an outline of Development Services staff capacity for the monitoring and enforcement of site plans and condominium conditions for ongoing development work.

Rise & Report from Committees of Council

Cataraqui Region Conservation Deputy Mayor Revill noted that Council should be aware of is water control structures that are largely underfunded. While the township owns Sydenham Dam, the authority has reserve funds in place for the maintenance works. He speculated that the township could anticipate an increase in the conservation levy for those special projects. Deputy Mayor Revill confirmed that there have been ongoing assessments made on all of these structures. Mayor Vandewal questioned the liability from a township perspective and if there was anything on the township books recognize this. The CAO confirmed that she would review this and report back.

Quinte Conservation Councillor Roberts reported that there was not a March meeting. He noted that a recent memo indicated that projections about Bay of Quinte indicate there is any flooding anticipated this year.

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Page 18 of 212 Committee of the Whole April 12, 2022 c)

Rideau Valley Conservation Councillor McDougall echoed liability concerns that Deputy mayor Revill spoke to. He noted that the condition of the 14 Island Lake Dam which is owned by the cottagers which creates confusion. He noted that the last meeting was focused on the annual RVCA report.

Information Items

Rideau Valley Conservation Authority - 2021 Annual Report

2021 Emergency Management Compliance

2022 Senior of the Year Award

Limestone District School Board - Letter to Ministers and Municipal Partners, re: Housing Crisis

Notice of Motions

Councillor Sleeth served a notice of motion for the township to research ways to recognize acknowledge the important contributions service clubs and churches have made, and continue to make for the community during COVID.

Announcements/Statements by Councillors

In reference to agenda item 10 d), Councillor McDougall inquired about affordable housing and if there is an opportunity for an update on township housing projects including McMullen Manor progress. He also questioned the status of the communal service. Ms. Fragnito indicated she would reach out to Kingston Housing Authority for an update on the reconstruction of McMullen Manor in Verona. with respect to the communal services a report will be coming back to Council in may. Councillor Sleeth asked about the anticipated ground breaking for the Verona Housing project. The CAO felt it would be late 2023 or early 2024 but the servicing component needs to be confirmed before any construction begins. Ms. Dodds indicated there would be significant provincial approvals required as part of this process.

Mayor Vandewal asked about updating signage to reflect the new branding and population numbers on gateway signage. The CAO indicated that Council will have an opportunity to review the design.

Question of Clarity (from the public on outcome of agenda items)

There were no members of the public joined virtually to this meeting.

Closed Session - not applicable

Adjournment

Motion Moved by Councillor Sleeth Seconded by Councillor Morey

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Page 19 of 212 Committee of the Whole April 12, 2022 That the Committee of the Whole meeting of April 12, 2022 be adjourned at 6:59 p.m. Carried

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Page 20 of 212 Minutes of Council April, 19, 2022 Time: 7:00 PM Location: Electronic Participation/Council Chambers

Meeting #20 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Randy Ruttan Staff Present in Council Chambers: Louise Fragnito - Chief Administrative Officer, Angela Maddocks - Clerk, Jamie Brash - Manager of Facilities and solid Waste, Trevor Greene - Acting Manager of Operations and Fleet, Stephanie Kuca - Acting Director of Corporate Services & Treasurer. Staff Present via Electronic Participation: Claire Dodds - Director of Development Services, Anna Geladi - Planner, Christine Woods - Senior Planner

Call to Order and Roll Call

Resolution Resolution No. 2022-20-01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of April 19, 2022 be called to order at 7:00 p.m. Carried

The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 12 c), the Accounts Payable and Payroll Listing.

Councillor McDougall declared a pecuniary interest with respect to Agenda Item 12 c), the Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2022-20-02 Moved by Councillor McDougall Seconded by Councillor Sutherland That the agenda for the April 19, 2022 Council meeting be approved as presented. Carried

Scheduled Closed Session (at end of agenda)

Page 21 of 212 Minutes of Council April, 19, 2022 a)

At this time, Mayor Vandewal thanked Trevor Greene for the great job he did stepping into the role of Acting Manager of Operations and Fleet for the past six months. On behalf of Council and the CAO, he presented Mr. Greene with a thank you card and a token gift of appreciation. Mayor Vandewal also thanked the staff at Bedford Garage for this transition. (Mr. Greene left the meeting at this time) Mayor Vandewal also commended Deputy Mayor Revill on his election as Chair to Conservation Ontario.

Public Meeting

Resolution & Public Meeting Statement The Clerk provided direction on how to request a notice of decision on the application being heard and the process to appeal a decision with the Ontario Land Tribunal. Resolution No. 2022-20-03 Moved by Councillor Roberts Seconded by Deputy Mayor Revill That a public meeting be held to allow for input on planning matters related to Zoning By-law Amendment Application for 2414 and 2418-2420 Rutledge Road. Carried

PL-ZBA-2022-0031 - Zoning By-law Amendment for 2414 and 2418-2420 Rutledge Road (Gordon) (DeGeer) Anna Geladi, Planner, presented the details on the application to rezone property known as 2418-2420 Rutledge Road which is subject to consent application S-19-21-L for a lot addition. Provisional approval of the consent application was granted subject to conditions by the Director of Development Services on August 6, 2021. One of the conditions of consent requires the lot addition lands to be rezoned. The zoning on the property that will be enlarged (2414 Rutledge Road) as a result of the lot addition also needs to be changed. The proposal is to change the zone on the subject lands (i.e. lot addition lands and benefitting lands) from property specific Limited Service Residential Waterfront zone (RLSW-88) and Rural (RU) to a property specific Waterfront Residential zone (RW-48). She noted that The subject lands are located on the north side of Rutledge Road, east of the intersection of Sydenham Road and Rutledge Road. Attachment 1 to this report shows the location of the subject lands. They consist of approximately 8 acres of land, with 177 metres of frontage on Rutledge Road and 61 metres of frontage on Sydenham Lake. The property at 2414 Rutledge Road is developed with a single detached dwelling, a sewage system, and an accessory detached garage. The dwelling is located 145 metres from the road. The garage is located 130 metres from the road. The lands consist of field and forest. There is a watercourse on the west side of the subject lands that flows from Rutledge Road to Sydenham Lake. Ms. Geladi noted that this application did not meet the criteria for circulation to Public Services and Building Services (Septic System Review). The application does not affect safe access to the public road nor does it affect the sewage system. Cataraqui Conservation was not circulated on the rezoning application, as they had no objection to the approval of consent application when they reviewed the consent application in 2021. No comments have been received from members of the public to date.

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Page 22 of 212 Minutes of Council April, 19, 2022 The proposed rezoning is assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The Provincial Policy Statement 2020 allows growth and development to be directed to rural lands, including residential lot creation and development that is compatible with the rural landscape. The PPS promotes efficient land uses and development patterns that support strong, livable and healthy communities, protect the environment and public health and safety and facilitate economic growth. Claire Dodds, Director of Development Services considered the PPS 2020 as well as the County and Township Official Plans in the decision to grant provisional approval to consent application S-19-21-L for a lot addition. It is good planning practice to ensure that consistent zoning is applied to the enlarged parcel. 2414 Rutledge Road was created in 2011. It is a property that has frontage on Sydenham Lake, but does not have frontage on Rutledge Road. It is currently accessed by a right-of-way over 2418-2420 Rutledge Road. The RLSW-88 zone on 2414 Rutledge Road reflects that this property does not have frontage on the public road. The RLSW-88 zone also permits the lot to have less than 91 metres (300 feet) of waterfrontage. 2414 Rutledge Road will be enlarged as a result of consent application S-1921-L, such that it will gain approximately 117 metres (384 feet) of frontage on Rutledge Road. The lot addition lands are currently zoned Rural (RU). The zone on the enlarged property must be changed to a Waterfront Residential (RW) zone to reflect that it will be a waterfront property with frontage on a public road. The RW zone must be a property-specific zone (e.g. RW-48) to continue to recognize the waterfrontage of the subject lands. There is an accessory detached garage on the enlarged property. Section 5.24.2 of Zoning By-law No. 2003-75 does not permit accessory buildings or structures to be located in the front yard. The garage, located between the dwelling and the road was in a compliant location in the RLSW zone, as, the front yard is on the water side of the dwelling. With the addition of the frontage on Rutledge Road, the front yard changes to the roadside of the dwelling. As a result of the lot enlargement consent, the garage would now be considered to be in the front yard. Ms Geladi noted that the proposed RW-48 zone will acknowledge the existing accessory building in the front yard. It is appropriate to continue to allow the accessory building to be located in the front yard because it was legally constructed in this location. Also, it is setback 400 metres from the highwater mark, in conformity with the Township’s environmental protection policies. It is also setback 130 metres from Rutledge Road, in a location that does not visually or practically impact the use of surrounding properties. The consent application rationalized the lands that are being used by the two subject properties and facilitates long term access to each property. The proposal to rezone the lands through application PL-ZBA-2022-0031 is consistent with the 2020 PPS as well as the County and Township Official Plans and the Zoning By-law No. 2003-75. Mayor Vandewal inquired about the access point and the driveway location given the change in zoning. There was no one registered to comment on this application.

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Page 23 of 212 Minutes of Council April, 19, 2022 c)

Resolution - close public meeting Resolution No. 2022-20-04 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That having provided an opportunity for input, the public meeting be closed. Carried

Delegations

Cambium - 2021 Annual Update on Waste Disposal Sites Stephanie Reeder, Senior Project Manager with Cambium, presented the 2021 annual update on the Township owned waste disposal sites. The report included details on annual monitoring, surveys of the active landfills, site inspections, reports, a summary of operational information, recommendations for changes to monitoring/operations and the requirements to meeting Ministry guidelines. Overall the remaining site life capacity in landfills is 27 years. The statistics for the Loughborough site capacity are based on Phase 1 and 2A only. If Phase 2 is approved, this will increase the site capacity to 25 years and overall the township site life will increase to about 21 years. Councillor Sleeth inquired about the property that needs to be acquired for the Loughborough site and it was confirmed that there are two separate properties. Ms. Reeder confirmed that it needs to be 27 hectares or about 65 acres The CAO confirmed that the municipality is in the process of seeking an appraisal for the two properties before approaching the respective property owners. Mayor Vandewal questioned the remaining capacity at Loughborough and the average annual placement data. Mayor Vandewal thanked Ms. Reeder for her presentation.

Approval of Minutes

February 1, 2022 Council Meeting Resolution No. 2022-20-05 Moved by Councillor Sutherland Seconded by Councillor McDougall That the minutes of the following February 2022 meetings be approved: • Council meeting of February 1, 2022 • Special Council meeting of February 8, 2022 • Council meeting of February 15, 2022 • Special Council meeting of February 23, 2022 Carried

February 8, 2022 Committee of the Whole Meeting Resolution No. 2022-20-06 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the February 8, 2022 Committee of the Whole meeting be approved. Carried

February 8, 2022 Special Council Meeting

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Page 24 of 212 Minutes of Council April, 19, 2022 d)

February 15, 2022 Council Meeting

February 23, 2022 Special Council Meeting

March 8, 2022 Council Meeting Resolution No. 2022-20-07 Moved by Councillor McDougall Seconded by Councillor Ruttan That the minutes of the March 8, 2022 and March 15, 2022 Council meetings be approved. Carried

March 15, 2022 Council Meeting

March 17, 2022 Committee of the Whole Meeting Resolution No. 2022-20-08 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the March 17, 2022 Committee of the Whole meeting be approved. Carried

Business Arising from the Minutes

Notice of Motion - Road Widening Policy for former County Roads

Resolution No. 2022-20-09 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That the CAO be requested to provide a report that would clarify whether there has been any change in the policies regarding required widths for road widenings on former county roads relating to severance applications within the past 8 years. Carried b)

Notice of Motion - Funding to entice younger candidates for Township Council Resolution No. 2022-20-10 Moved by Deputy Mayor Revill Seconded by Councillor McDougall Whereas the composition of our municipal council does not reflect the age and gender diversity of the people of South Frontenac perhaps to our detriment. One of the possible hurdles for younger people of our Township to serve on Council may be the cost for child or senior care. Therefore be it resolved that the CAO be requested to provide a report to consider ways that the expense account for Councillors could be expanded to reimburse a Council member for these costs. Carried

Notice of Motion - Recognition for the contributions of local services clubs and churches during COVID Resolution No. 2022-20-11 Moved by Councillor Sleeth Seconded by Councillor Morey

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Page 25 of 212 Minutes of Council April, 19, 2022 That Council support the notice of motion filed by Councillor Sleeth and direct staff to provide a report on ways to recognize the important contributions that service clubs and churches have made and continue to offer to the community during COVID. Carried 9.

Reports Requiring Action - none

Committee Meeting Minutes - not applicable

By-laws

By-law 2022-30 - Authorize the Mayor and Clerk to execute the contract with Intelivote Systems Inc for Internet and Telephone Voting Resolution No. 2022-20-12 Moved by Councillor McDougall Seconded by Councillor Sutherland That By-law 2022-30, being a by-law to authorize the Mayor and Clerk to execute the contract with Intelivote Systems Inc for Internet and Telephone Voting, be given first and second reading. Carried Resolution No. 2022-20-13 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That By-law 2022-30, be given third reading, signed and sealed. Carried

By-law 2022-31 - Delegated Authority By-law (Lame Duck period) Resolution No. 2022-20-14 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2022-31, being a by-law to delegate authority to the Chief Administrative Officer, be given first and second reading. Carried Resolution No. 2022-20-15 Moved by Councillor Ruttan Seconded by Councillor McDougall That By-law 2022-31, be given third reading, signed and sealed. Carried

By-law 2022-32 - Tax Rate By-law Resolution No. 2022-20-16 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2022-32, being a by-law to levy taxes for the Township of South Frontenac for the year 2022, be given first and second reading. Carried Resolution No. 2022-20-17 Moved by Councillor McDougall Seconded by Councillor Sutherland That By-law 2022-32, be given third reading, signed and sealed. Carried

By-law 2022-33 - Sousa Deeming By-law PL-LC-2022-0019

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Page 26 of 212 Minutes of Council April, 19, 2022 Resolution No. 2022-20-18 Moved by Councillor McDougall Seconded by Deputy Mayor Revill That By-law 2022-33, being a by-law to deem part of Plan of Subdivision 13M79 not to be a registered plan of subdivision; Lot 7, Plan 13M79, District of Storrington, be given first and second reading. Carried Resolution No. 2022-20-19 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That By-law 2022-33, be given third reading, signed and sealed. Carried e)

By-law 2022-35 - Rezoning 3810 Perth Road - 1809505 Ontario Ltd Resolution No. 2022-20-20 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2022-35, being a by-law to amend By-law 2003-75, as amended, to effect a change to the Urban Commercial - Special Provision (UC-27) Zone, on lands described as 3810 Perth Road, Part Lot 19 Concession 4, District of Storrington, be given first and second reading. Carried Resolution No. 2022-20-21 Moved by Councillor Morey Seconded by Councillor Sutherland That By-law 2022-35 be given third reading, signed and sealed. Carried

Reports for Information

Request for Contracted Equipment, Materials & Trades • This report provided information on the results from the request for quotations on contracted equipment, materials and trades.

Annual Repayment Limit in respect to Long-Term Debt and Financial Obligations • This report provided updated information on the Township’s Annual Repayment Limit based on our 2020 Financial Information Return

Accounts Payable and Payroll Listing • This report provided the payment listing of accounts payable and payroll for the period of March 1 - 31, 2022

Information Items - none

Notice of Motions - none

Announcements/Statements by Councillors

The Clerk announced that there is a “So You Want to Run for Council?” session on April 28, 2022 at 6:30 pm at Soldiers Memorial Hall in Sharbot lake. This free session is hosted by the Frontenac Clerks Group and is intended as an information session for anyone interested in running in the upcoming election on October 24, 2022. There is no need for registration.

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Page 27 of 212 Minutes of Council April, 19, 2022 She noted that nomination forms and endorsement of nomination forms are available on the township’s website. 16.

Question of Clarity (from the public on outcome of agenda items)

There were no members of the public joined virtually for this meeting.

Closed Session

Resolution Resolution No. 2022-20-22 Moved by Councillor Ruttan Seconded by Councillor Sutherland That Council into a Closed Session as permitted by the Municipal Act, Section 239.2, to receive a verbal report from the Chief Administrative Officer with respect to item (c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding a property in the hamlet of Sydenham. Carried

Property Acquisition - Verbal Report from Chief Administrative Officer

Resolution - Move out of Closed Session Resolution No. 2022-20-23 Moved by Councillor Sleeth Seconded by Councillor Leonard That Council move out of closed session. Carried

Confirmatory By-law

By-law 2022-36 Resolution No. 2022-20-24 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2022-36, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2022-20-25 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2022-36, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2022-20-26 Moved by Councillor Ruttan Seconded by Councillor McDougall That the Council meeting of April 19, 2022 be adjourned at 8:27 p.m. Carried

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Page 28 of 212 Minutes of Council April, 19, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Page 29 of 212

To: Council Prepared by: Development Services Department Date of Meeting: May 17, 2022 Subject: County Road Policy – Notice of Motion

Summary The report provides information in response to a notice of motion requesting to clarify whether there has been any change in the policies regarding required widths for road widenings on former County roads relating to severance applications within the past 8 years

Recommendation This report is for information.

Background At the April 19, 2022 meeting, Council passed the following notice of motion: Resolution # 2022-20-09 Moved by Deputy Mayor Revill Seconded by Councillor Ruttan That the CAO be requested to provide a report that would clarify whether there has been any change in the policies regarding required widths for road widenings on former County roads relating to severance applications within the past 8 years. Carried

Discussion/Analysis County Roads Policy The Township continues to rely on the policies set out in the County Roads Policy Document to consider entrancing, speed and highway design. This document was established in 1996 and remains in effect today. The County Roads policy applies to roads that formed part of the former County Road network and as such requires sufficient land to afford a highway design and associated higher speed roadside environment. A 100ft road allowance is reflective of the needs for an arterial corridor however this is not specifically stated in the County Roads Policy document (1996). Other than the County Roads policy, there are no other policies in effect in the Township to inform appropriate standards for road widenings on Township roads. The current Official Plan does not include any guidance on the classification of roads or policies that would indicate the appropriate width of the road allowance. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report – Notice of Motion – County Roads Policy

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In the absence of clear policy direction on the appropriate width of road allowances, for the past 3.5 years, Development Services staff have had a regular practice of circulating and receiving comment from Public Services staff on consent applications to ensure there is input from a roads perspective to confirm the appropriate width of road allowance is being acquired through road widening conditions. Over the past 3.5 years, the former Director of Public Services, the Manager of Operations and the Manager of Technical Services and Infrastructure have all provided comments on consents throughout the Township. The interpretation of all Public Services staff has been consistent over the past 3.5 years that road widenings on former County roads should achieve a 100 ft (30 m) road allowance. A wider right of way is typically required on higher speed arterial roads to accommodate all the design features that include wider traffic lanes, wider shoulders, barrier systems, proper side slopes and horizontal clearance at roadside for utility poles. All these elements are driven by the design standards from the Transportation Association of Canada. Current staff cannot comment on the practices of prior staff, other than to say that based on past file review, there is no clear documentation that Public Services staff were consulted on consents, or if they were, there is an absence of documented comments that were considered as part of the Planner’s evaluation of the consent or the appropriateness of conditions. It is current staff’s opinion that the policy relating to road widening has not changed over the past eight years but rather that the approach of how Public Services is actively engaged in reviewing consent applications and providing comments has changed. There is more review and collaboration between Development Services staff and Public Services staff when crafting conditions, including incorporating consistent standards for road widenings across the Township. Westport Road Westport Road forms part of the former County Road network and as such requires sufficient land to afford a highway design and associated higher speed roadside environment. A 100ft road allowance is reflective of the needs for this road based on its design and function. In August 2021, the Director of Development Services approved a delegated consent, S-3921-B, submitted by Mr. Chris Chisamore for a new rural residential lot on Westport Road. A condition was attached to this consent that required: •

The surveyor who prepares the reference plan shall also determine by survey the width of the public road to be 30 metres (100 feet). If such width is less than 30 metres (100 feet), the owner shall dedicate to the Township land along the frontage of the severed lands as the case may be in the following manner: − The land to be dedicated shall be the width required to provide 15 metres (50 feet) from the centre of the existing travelled road; www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report – Notice of Motion – County Roads Policy

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The requirement for the road widening was outlined in the notice of decision for the consent application, and was reviewed by the Planner with the applicant prior to the decision being made on the consent. Concerns regarding the road widening condition were raised by the applicant in November 2021, after the appeal period on the consent had expired. Mr. Chisamore pursued the same severance application in 2015. The 2015 application lapsed. In 2015, staff had included a road widening condition as a condition of consent and had listed a road widening of 20 metres (66 feet). In November 2021, the Director of Development Services became aware that Mr. Chisamore had completed a survey of the severed lot in 2015 that he had intended to utilize for fulfilling the survey and road widening conditions of the 2021 consent. The survey completed in 2015 had surveyed the road widening based on the 66 ft (20 metre) road allowance width for Westport Road, rather than the 100 ft (30 metre) width included in the 2021 condition. As a result of the wider road width in the 2021 conditions, the applicant required the surveyor to come back out to the property to survey a wider road allowance. In March 2022, the applicant submitted a draft reference plan that includes a surveyed road widening to dedicate 15 metres (50 feet) from the centre of the existing travelled road. This reference plan is sufficient to clear the 2021 road widening condition. Mr. Chisamore indicated to staff his survey cost for this application were $4,500. Mr. Chisamore has requested the Township compensate him for the additional survey costs to comply with the 2021 requirement for the 100 ft (30 m) road widening. Staff has not been supportive of this request. Consultation regarding this request has occurred with the: • • • • • •

Planning Assistant, Planner, Manager of Technical Services and Infrastructure, Director of Development Services, Director of Corporate Services, and Chief Administrative Officer

While staff are empathetic to the concerns and the additional cost born by Mr. Chisamore, the requirement for the additional road widening was clearly stated in the Notice of Decision. The 2015 severance lapsed and the 2021 severance was reviewed against the interpretation of the policies by current staff. Staff are of the opinion that Mr. Chisamore benefits from the consent application, and consistent with all planning applications, should pay the cost of fulfilling the conditions of consent. These costs should not be covered by the Township and not be subsidized by the general tax base. New Official Plan Current staff see the need for clear policy to inform road widening conditions on a go forward basis in the Township. As such, the new Official Plan will include a schedule that classifies roads within the Township into categories such as: arterial (controlled access),

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Township of South Frontenac Staff Report – Notice of Motion – County Roads Policy

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arterial, collector, local, private. Each road classification will include clear policies as to the standard for road widening.

Financial Implications None

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority:

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change.

Notice/Consultation The following staff were consulted in the preparation of this report:

W. Troy Dunlop, Manager of Technical Services & Infrastructure
Anna Geladi, Planner
Christine Woods, Senior Planner
Louise Fragnito, Chief Administrative Officer

Attachments None

Approvals Submitted by:

Claire Dodds, RPP, MCIP Director of Development Services Approved by:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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To: Committee of the Whole Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Recognition of Community contributions during the pandemic

Summary This report provides information in relation to a notice of Motion requesting opportunities to recognize community organizations for their contributions to the community throughout the COVID-19 pandemic.

Recommendation That Council support the recommendations included in the staff report of May 17, 2022 to recognize organizations for their contributions through the pandemic.

Background At the April 19th, 2022 Council meeting, Councillor Sleeth served a notice of motion as follows: Resolution # 2022-20-11 Moved by Councillor Sleeth Seconded by Councillor Morey That staff provide a report on ways to recognize the important contributions that service clubs and churches have made and continue to offer to the community during COVID.

Discussion/Analysis Throughout the COVID-19 pandemic, many organizations contributed to support the community through an unprecedented time. The notice of motion provides an opportunity for the Township to recognize the important contributions made by various organizations within the Township including service clubs and churches. Staff are proposing the following to recognize the contributions made to the community:

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 34 of 212 Township of South Frontenac Staff Report - Recognition of Community contributions during the pandemic

•

Placing a full page ad in the Frontenac News thanking all organizations for their support and contributions to the community throughout the pandemic. The same ad would also be published on our social media sites and website. Recognizing the community contributors in conjunction with the Volunteer Recognition event. The 2022 Volunteer recognition event is scheduled for October 22nd, 2022. Staff are recommending that an additional component be added to this year’s event to recognize community organizations. This component would seek nominations to be submitted for community organizations that supported and contributed to the community throughout the pandemic. The nominated community organizations would then be contacted to take part in the volunteer recognition event with a special presentation recognizing these organizations within the event.

Financial Implications Sufficient funds exist within the operating budget to cover any costs associated with this initiative

Relationship to Strategic Plans ☒ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation N/A

Attachments None.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 35 of 212 Township of South Frontenac Staff Report - Recognition of Community contributions during the pandemic

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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To: Committee of the Whole Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Communal Services Governance – Business Case Study

Summary This report recommends that Council provide support for the County’s Frontenac Municipal Services Corporation (MSC) Business Case Study Final Draft release for public comment as required under the Municipal Act.

Recommendation That Council support the publishing of the Draft Frontenac Municipal Services Corporation Business Case Study by the County of Frontenac for public review and comment.

Background At its regular meeting on May 4, 2021, Council received a delegation from WSP on behalf of the County’s Communal Services Committee regarding progress to date on the Communal Services initiative and the recommendation of a Municipal Services Corporation (MSC) as the desirable governance model to deliver Communal Services. On June 15, 2021, Council received a report from staff in response to a number of questions that were posed during the WSP presentation (Attachment #1). Council also passed the following motion, endorsing the MSC model in order to progress to the step of developing and publishing a business case as is required by the Municipal Act (and Ontario Regulation 599/6) before an MSC can be established Resolution No. 2021-22-18 Moved by Councillor Ruttan Seconded by Councillor Revill That Council endorse the recommendations of the Communal Service Governance/Operations Committee to create a Municipal Service Corporation (MSC) to manage communal service development across the Frontenac’s, with initial municipal ownership based on a weighted assessment model; and,

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 37 of 212 Township of South Frontenac Staff Report - Communal Services Governance – Business Case Study

That Council agree to participate in the next step in the Communal Services initiative being the development of a business case based on the recommendations of the WSP report. Carried On September 22, 2021, Council received a letter from the County of Frontenac, requesting comment on an initial draft of the Business Case prior to it being published for public review. On November 2, 2021, Council received a report from staff in response to Council and staff questions and also recommended that Council provide feedback on the business case as itemized in the report so that the County’s Communal Services Committee can consider edits to the business case prior to it being published. Council passed the following motion supporting that feedback to the business case be provided and requesting a subsequent meeting to receive responses to further questions posed during the meeting.

Resolution No. 2021-31-11 Moved by Councillor Sutherland Seconded by Councillor Roberts That Council submit feedback, as recommended by staff in this report, to the County’s Communal Services Committee for consideration prior to the publishing of the Draft Frontenac Municipal Services Corporation Business Case Study for public review and comment; (Amendment) And that Council request a subsequent meeting and responses to some of the questions posed in the feedback and by staff prior to the business case being published. Carried

Discussion/Analysis South Frontenac staff have been in regular contact with County staff regarding the draft Frontenac Municipal Services Corporation Business Case Study. The feedback provided by Council and staff from the November 2, 2021 meeting will be included with the feedback provided through the public consultations and provided to the County’s Communal Services Committee to incorporate into a final draft of the Frontenac Municipal Services Corporation Business Case Study to be presented for adoption. From the November 2, 2021 meeting, the following questions were posed requesting additional information:

The Business Case confirms that the MSC’s liabilities would not accrue to the shareholders (Townships) in the event of insolvency; however, it doesn’t speak to the need for an MRA or other mechanism should MECP order any of www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 38 of 212 Township of South Frontenac Staff Report - Communal Services Governance – Business Case Study

the shareholders to assume ownership of the systems should the MSC dissolve. How is this addressed? Under the MSC structure, there would be no requirement for an MRA as the communal system would be assumed as part of an agreement (e.g. Subdivision Agreement), similar to Township Roads, however the assumption would be taken on by the MSC rather than the Township. The MSC is regarded as a municipal entity and as such so would the communal system. An MRA is not required when a municipal entity assumes ownership of a communal system. Should the MSC become insolvent, and the Township had to assume ownership, ownership would be transferred from the MSC to the Township without the need for an MRA. The business case provides for this transfer under the Asset Transfer Policy, scenario #2 on page 20. 2. What are the Source Water Protection implications (for Townships and/or the MSC) of communal ground water systems? There would be no differences in the application of Source Water Protection legislation under the MSC or the Township. Both would be required to identify a source water protection zone for construction of 5 or more units. An amendment to the regional Source Water Protection plan would be required for a well or surface water intake serving 5 or more units. Regional Source Protection staff recommended Source Water protection requirements also be applied to any private project that requires an MRA. 3. Can the County or its consultant provide a more detailed breakdown of the annual operating cost estimates? The County has provided the following breakdown of operating cost estimates per household based on 8 communities of various sizes throughout Ontario operating communal water and wastewater systems:

Community Size

Wastewater and Drinking Water-cost per home (monthly)

Wastewater and Drinking Water-cost per home (yearly)

35-130 homes

$161.34

$1,936

150-340 homes

$114.60

$1,375

As additional information, links to the County’s WSP reports are included (Link– Report #1) (Link – Report #2). A copy of the draft business case study is attached. The draft business case study is intended to be read in conjunction with the two prior WSP reports. Where a conflict exists, the business case study takes precedence.

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Page 39 of 212 Township of South Frontenac Staff Report - Communal Services Governance – Business Case Study

Further, a copy of the previous staff reports from June 15, 2021 and November 2, 2021 are attached. It is staff’s recommendation that support be provided to publish the Draft Frontenac Municipal Services Corporation Business Case Study for public review and comment by the County of Frontenac. Support for the business case does not bind the Township to ownership in an MSC but it is a required next step to move the process forward. Once the public review closes, a revised business case would be updated by the County’s Communal Services Committee and circulated to the Township for feedback and approval. Staff have requested from the County to provide a summary, in the post-public consultation version of the business case, the elements that apply in relation to the MSC that is proposed. For example, removing components that no longer apply such as the levying of taxes to the public or issuing a levy to the shareholder municipalities as revenue mechanisms and confirming components such as the required municipal contribution at infancy and estimates on the affordability of rates.

Financial Implications None.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Notice/Consultation -Kelly Pender, Chief Administrative Officer, County of Frontenac -Joe Gallivan, Director of Planning and Economic Development, County of Frontenac -Claire Dodds, Director of Development Services

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Attachments

Staff Report, Communal Services – Approval to Conduct Business Case, June 15, 2021
Staff Report, Communal Services – Recommendation to provide feedback to the Business Case, November 2, 2021
Frontenac Municipal Services Corporation Business Case Study – Final Draft, September 9, 2021 (annotated comments)

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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REPORT TO COUNCIL Office of the Chief Administrative Officer AGENDA DATE:

June 15, 2021

SUBJECT:

Communal Services – Approval to Conduct Business Case

RECOMMENDATION: That Council endorse the recommendations of the Communal Service Governance/Operations Committee to create a Municipal Service Corporation (MSC) to manage communal service development across the Frontenac’s, with initial municipal ownership based on a weighted assessment model; and, That Council agree to participate in the next step in the Communal Services initiative being the development of a business case based on the recommendations of the WSP report. BACKGROUND: At its regular meeting on May 4, 2021, Council received a delegation from WSP on behalf of the Communal Service Governance/Operations Committee regarding progress to date on the Communal Services initiative and the recommendation of a Municipal Services Corporation (MSC) as the desirable governance model to deliver Communal Services. An MSC would provide the following benefits: •

Facilitates the separation of politics from service provision & allows for an operational board with a technical focus

•

Business Oriented: Business/financial viability-oriented (business case required) & allows flexible risk management

•

Allows for allocation of dividends which could be used to provide other community benefits

•

Separate Finances: o Can finance outside municipal budgets and constraints (i.e., may borrow and secure independently, limited liability) o Limits cross-subsidization and frees municipal borrowing capacity

•

Allows consistent implementation and approach across Townships

•

Ownership: Services and the corporation(s) remain 100% publicly owned by participating municipalities

•

Transitional: Opportunity for smooth launch since no existing system in place

•

Corporate Control & Flexibility: Shareholder Declarations can be used to limit MSC’s authority and outline responsibilities & operating philosophy

•

Management/admin flexibility: could be in-house, third-party, or municipallycontracted

ANALYSIS/DISCUSSION: As outlined in the WSP presentation, the next step in the process is for a business case to be conducted to validate the assumptions and estimates made by the Natural, Vibrant and Growing – a Progressive Rural Leader

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REPORT TO COUNCIL Office of the Chief Administrative Officer committee. The business case would be based on the number of municipalities involved in the model and so each of the lower tiers must decide whether or not to participate in the process moving forward. Participation in the business case would not bind the Township to ownership in an MSC but it is a required next step to move the process forward.

We Are Here Next Step

DISCUSSION/ANALYSIS: Following the May 4 presentation by Alec Knowles of WSP, a number of questions were posed by Councillors. Staff have attempted to answer those here; however, a more fulsome response would be provided as part of the business case should Council proceed. MSC vs. Township Authority The Township would retain control of the MSC as a Shareholder. Typically, shareholders retain responsibility for approval of auditors, passing of the corporate by-laws and the appointment/removal of directors to the Board(s) of the MSC. That said, nothing about the establishment of an MSC for communal services alters the Townships’ land-use planning authority which is entirely separate from system ownership/operation. In instances where communal services are proposed, the MSC would likely serve as a resource or commenting agency on development proposals. Dividend Options Many publicly owned utilities generate dividends for shareholders which are used to provide other public services/community benefits. While the MSC model allows for the issuance of dividends, whether or not the MSC would establish a financial model that produced dividends or how those dividends would be distributed has not been determined. This would be part of the business case process.

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REPORT TO COUNCIL Office of the Chief Administrative Officer Development Charges The cost of communal services, as with other development-related infrastructure, would be the responsibility of the developer. As such, it is unlikely that development charges would be levied for communal services since water/waste water has been deemed a full user-pay service. Developers would simply incorporate the cost of those works into their pricing. In the case where a communal system is installed for the benefit of existing dwellings, be it Township initiated (like Sydenham water) or as an upsized installation during private development, the Township would incur the cost directly and offset that cost through a local improvement charge (LIC) to the benefitting properties so that the general tax payer does not bare any of the cost. The benefit of communal services for developers is that the typical 100% security cost on a communal system – which effectively doubles the cost of the system, making it cost prohibitive – would no longer be required. The financial risk of system failure would instead be managed through a pooled approach via the MSC. Sydenham Water The Township’s Sydenham Water system could be assumed by the MSC in accordance with the asset transfer Policy which would be developed (Step 6 in the implementation next steps). This policy would outline how the value of assets are calculated, the cash value provided and/or the change in shares that may result. Regardless of individual system ownership, Townships will likely bear responsibility for assumption of systems in the event of MSC dissolution. A Municipal Responsibility Agreement (MRA) which applies across the Townships is the likely mechanism to outline the terms of that responsibility and transfer. It’s important to note that ownership of systems may be separate from operations of those systems. As noted earlier, the MSC can contract operations to a third party or maintain current contracted service relationships (e.g. Utilities Kingston with Sydenham Water) or could consider in-house operations once suitable economies of scale exist. Limited Liability As an independent corporate entity, it is expected that the debts and other obligations of the MSC would not accrue to the stakeholder Townships in the case of MSC insolvency. That said, in such instances the communal systems themselves would likely become the property and responsibility of the Townships. That transfer would be mandated by the Province and the terms of which likely dictated by an MRA. During the May 4 presentation, the consultant stated that insolvency would result in the MSC’s debts being transferred to the Municipal shareholders. Staff does not believe this is the case and the County has engaged corporate law experts with the law firm of Templemen Menninga to verify the limited liability relationship. Borrowing Costs A MSC receives preferential borrowing rates through Infrastructure Ontario, at a rate that is 0.3% higher than equivalent rates for municipalities.

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REPORT TO COUNCIL Office of the Chief Administrative Officer Private lenders such as banks also provide preferential rates to MSCs, but at the same rate as would be charged to Municipalities. Recommendation: Staff is recommending that Council support the recommendations of the Communal Service Governance/Operations Committee and participate in the development of a more detailed business case based on the MSC model with initial ownership shares based on weighted assessment. STRATEGIC PLAN ALIGNMENT: The recommendations of this report support Council’s Strategic Priorities #1: Position South Frontenac as a Regional Leader, and #2: Promote and Support Growth that meets the community’s needs while maintaining the integrity of our natural environment. *The communal services initiatives was also a high priority action item within the strategic plan on account of its ability to facilitate anticipated growth, higher densities and a variety of housing types and affordability within the Township. Additional work to determine the viability of the MSC through the completion of a business case would also inform growth management and servicing policies in the new Official Plan while it is being drafted. Task Name A

10a

Priority

Develop Communal Servicing standards and financial model

High

FINANCIAL/STAFFING IMPLICATIONS: None for the purposes of this report. Consulting and legal costs for the Communal Services initiative and the recommended business case are being funded directly by Frontenac County. Some senior staff time has and will continue to be involved in guiding and providing input to this process.

ATTACHMENTS: •

Communal Services Presentation from WSP – May 4, 2021

Submitted/Approved by: Claire Dodds, RPP, MCIP Director of Development Services Louise Fragnito Director of Corporate Services & Treasurer Neil Carbone Chief Administrative Officer

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To: Council Prepared by: Office of the Chief Administrative Officer Date of Meeting: November 2, 2021 Subject:

Review of the Frontenac Municipal Services Corporation (MSC) Business Case Study Final Draft

Summary This report recommends that Council provide comments to the County’s Communal Services Committee regarding updates to its Frontenac Municipal Services Corporation (MSC) Business Case Study Final Draft, prior to publishing it for public comment as required under the Municipal Act. It does not bind the Township to participate in the MSC, a decision which will come before Council at a later date.

Recommendation That Council submit feedback, as recommended by staff in this report, to the County’s Communal Services Committee for consideration prior to the publishing of the Draft Frontenac Municipal Services Corporation Business Case Study for public review and comment.

Background At its regular meeting on May 4, 2021, Council received a delegation from WSP on behalf of the County’s Communal Services Committee regarding progress to date on the Communal Services initiative and the recommendation of a Municipal Services Corporation (MSC) as the desirable governance model to deliver Communal Services. On June 15, 2021, Council received a report from staff in response to a number of questions that were posed during the WSP presentation (Attachment #1). Council also passed the following motion, endorsing the MSC model in order to progress to the step of developing and publishing a business case as is required by the Municipal Act before an MSC can be established. Resolution No. : 2021-22-18 Moved by Councillor Ruttan Seconded by Councillor Revill

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That Council endorse the recommendations of the Communal Service Governance/Operations Committee to create a Municipal Service Corporation (MSC) to manage communal service development across the Frontenac’s, with initial municipal ownership based on a weighted assessment model; and, That Council agree to participate in the next step in the Communal Services initiative being the development of a business case based on the recommendations of the WSP report. Carried On September 22, 2021, Council received a letter from the County of Frontenac, requesting comment on an initial draft of the Business Case prior to it being published for public review. This report responds to Council and staff questions and recommends that Council provide feedback, as contained in this report, to the County so that it’s Communal Services Committee can consider edits to the business case prior to it being published.

Discussion/Analysis South Frontenac staff have been in regular contact with County staff regarding the development of the draft Frontenac Municipal Services Corporation Business Case Study, including the review and provision of feedback and revisions prior to the current draft being submitted. Estimates about the operations and finances of the systems are included in the business case study as references to prior reports; however, some answers to recurring questions about these areas are listed below for Council’s benefit: How will Communal Servicing be financed? Page #22 of the business case outlines the total 5 year costs, then refers to Report #2, Section 3.4.3 (Link – Report #2) for additional information. The County has provided South Frontenac staff with the detailed financial modelling that was prepared by WSP during the development of its initial report and will participate in a presentation to Township Council on the detailed operating and financial models prior to South Frontenac determining whether or not to participate in the MSC. What are the start-up costs of the corporations contemplated in the Business Case? A more detailed budget and pro forma of the start-up costs was reviewed with the County’s Communal Services Committee and can be reviewed in the agenda package found here (Link - Agenda) on page 70 of 75. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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Are grants available for Communal Servicing? Central Frontenac recently received a grant from FCM (Green Municipal Fund) to complete the pre-engineering for implementation of communal services at the former school site in Sharbot Lake. While grants are never guaranteed, safe and efficient delivery of communal servicing is a priority of both the Provincial and Federal governments and associated grants would be pursued by the MSC at every opportunity. Without grants, there seem to be only three other ways to finance communal services, being municipal tax dollars, developer contributions or utility rates from the users of the system. So how will it work? The point of the Communal Services model is to alleviate the doubling of costs that would be experienced by developers which is a deterrent to their use. This results from the cost of the system, plus the additional 100% securities typically required by municipalities to insure against system failure. The cost of infrastructure in a new development would still be borne by the developer, but the risk of future failure can be mitigated through a combination of 1) delayed municipal (MSC) ownership during a maintenance period, during which time utility fees are still collected from users, 2) Surety bonding, 3) Letters of Credit, and/or 4) pooled reserves from the operation of multiple systems over time, and/or other financial assurance through borrowing or insurance. More information about the financial model and risk mitigation options can be found in Report #1, Section 7 (Link – Report #1) (note: this was completed prior to the selection of the MSC structure), and in Report #2, Section 2.2.4 (Link – Report #2). For servicing of existing settlement areas, municipalities may wish to implement a local improvement charge. What will monthly utility costs be for users and how does that compare to individual private services? Section 7 of Report #1 estimated the annual cost of user fees (water & sewer) at $100/month or $1,200/year, which the consulting engineer estimated be to be comparable to the amortized annual cost of a new well and septic. These estimates do account for replacement and catastrophic failure; however, there are several variables regarding the degree of risk mitigation and type of financial assurances which will ultimately determine utility rates. Staff have requested additional information regarding the calculation of utility rates which will be presented to Council in a subsequent meeting prior to any decision to participate in the MSC. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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Other than recouping the initial municipal investment, what if South Frontenac doesn’t want to realise a dividend by saddling users with higher fees than necessary? The business case study provides that a dividend will not be considered until the MSC is solvent and the parties agree. The MSC would provide a recommendation to the shareholders regarding solvency and reserve balances based upon audited financial statements. Under the proposed ownership structure, South Frontenac would essentially have a veto over any consideration of dividends. While Council may have limited interest in obtaining unrestricted dividends from a water/wastewater utility, the inclusion of a restricted community benefit component within the operating budgets of the utility could allow for reinvestment, system expansion and/or more rapid lot creation which could serve to reduce utility fees over time. How would the two corporations scale up to avoid user rates covering a disproportionately high administrative burden? This would be accomplished in two ways: 1) ownership of systems would not be transferred from the developer to the MSC until a minimum number of units are on line; and, 2) contracted services are anticipated to be the primary vehicle for initial administrative, operations and maintenance costs, which will scale with the amount of development. More information can be found in Report #2 on page 70 of 75 of the Committee Agenda (Link - Agenda). The Business Case states that in the event of bankruptcy of the MSC, the systems would revert to municipal ownership, but I thought the MSC insulated the shareholders from liability? The legal opinion received from the lawyer advised that “As a corporate entity, bankruptcy would not result in any financial obligations accruing to the shareholder municipalities.” See business case study, page 25; however, that may not prevent MECP from ordering that the municipalities assume responsibility for the systems within their jurisdictions in the event that no appropriate alternative exists. Staff have requested additional information about this which will be provided to Council. Since all municipalities are expected to sign on, do the other three (3) Frontenac Townships own a piece of the only two systems that happen to be in South Frontenac? As per guiding principle #4 on page 17 of the business case study, existing South Frontenac assets could only be transferred to the MSC if approved by South Frontenac.

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Recommended feedback Staff is recommending that Council provide feedback on the report as indicated in the annotated Business Case document (Attachment #2). As well, staff recommend that Council request additional information as follows:

The Business Case confirms that the MSC’s liabilities would not accrue to the shareholders (Townships) in the event of insolvency; however, it doesn’t speak to the need for an MRA or other mechanism should MECP order any of the shareholders to assume ownership of the systems should the MSC dissolve. How is this addressed?
What are the Source Water Protection implications (for Townships and/or the MSC) of communal ground water systems?
Can the County or its consultant provide a more detailed breakdown of the annual operating cost estimates? With Council approval, comments will be submitted to the County and staff will arrange for a subsequent presentation and answers to the questions above, prior to Council agreeing to participate in the MSC.

Financial Implications None for the purposes of this report.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. 

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.



Action Item (if applicable): A10 (a) Develop Communal Servicing Standards and financial model.

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Notice/Consultation The following individuals were involved in the staff review of the Frontenac Municipal Services Corporation Business Case Study and accompanying reports:

Claire Dodds, Director of Development Services Louise Fragnito, Director of Corporate Services/Treasurer Troy Dunlop, Manager of Technical Services & Infrastructure Kelly Pender, Chief Administrative Officer, County of Frontenac

Attachments

Staff Report, Communal Services – Approval to Conduct Business Case, June 15, 2021
Frontenac Municipal Services Corporation Business Case Study – Final Draft, September 9, 2021 (annotated comments)
Letter to South Frontenac requesting comment on Business Case Study, September 22, 2021

Approvals Submitted and Approved By:

Neil Carbone Chief Administrative Officer

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Frontenac Municipal Services Corporation Business Case Study FINAL DRAFT

For Discussion Purposes Only September 15, 2021

The Shareholders: The Township of North Frontenac The Township of Central Frontenac The Township of South Frontenac The Township of Frontenac Islands The County of Frontenac

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~ This Page Left Intentionally Blank ~

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Table of Contents Acknowledgements…………………………………………………………………………………………………………. 6 Terminology & Abbreviations …………………………………………………………………………………………… 7 Introduction …………………………………………………………………………………………………………………… 9 Figure One – Area Covered by the Proposed MSC …………………………………………………………. 10 Background Documents …………………………………………………………………………………………………. 10 WSP Report #1 – County of Frontenac – Communal Services Study ………………………………… 11 WSP Report #2 – Communal Services Governance Model – Final Report …………………………. 12 Definition of Communal Services…………………………………………………………………………………….. 13 Frontenac Readiness for Communal Servicing ………………………………………………………………….. 13 Table One – Summary of Frontenac Readiness for Communal Servicing ………………………….. 13 Preferred Operational Model …………………………………………………………………………………………. 16 Governance and Corporate Structure ……………………………………………………………………………… 16 Guiding Principles …………………………………………………………………………………………………………. 16 Steps for Implementation ………………………………………………………………………………………………. 17 Table Two – Steps for Implementation ………………………………………………………………………… 17 Benefits of Communal Servicing ……………………………………………………………………………………… 17 Municipal Responsibility Agreements ……………………………………………………………………………… 18 Risk Management …………………………………………………………………………………………………………. 19 Asset Transfer Policy ……………………………………………………………………………………………………… 19 Option #1 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Under $100,000…………………………………………………………………………………………………………. 19 Option #2 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Over $100,000. ………………………………………………………………………………………………………….. 20 Option #3 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Under $100,000 …………………………………………………………………………………………………….. 21 Option #4 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Over $100,000. ………………………………………………………………………………………………………. 21 Option #5 – Transfer of Assets Between the MSC and a Private/For Profit Entity or Individual ………………………………………………………………………………………………………………………………… 21 Option #6 – Transfer of Assets Between the MSC and a Not-For-Profit/or Charitable Entity . 22 Financial Considerations ………………………………………………………………………………………………… 22 Borrowing from a Shareholder ……………………………………………………………………………………. 23 Ownership, Share Allocation and Voting ………………………………………………………………………. 23 Table Two – Summary of Ownership, Share Allocation and Voting ………………………………….. 23 Restrictions Regarding a Shareholder Dividend or Community Benefit Policy …………………… 24

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Option #1 – Unrestricted Dividend Policy …………………………………………………………………….. 24 Option #2 – Restricted Community Benefit Policy …………………………………………………………. 24 Option #3 – Retained by the MSC for Investment in Projects Approved by the Shareholders 25 MSC Duty to the Shareholders …………………………………………………………………………………….. 25 Bankruptcy or Insolvency ……………………………………………………………………………………………. 25 New MSC Shareholders ………………………………………………………………………………………………. 25 Shareholder Withdrawal from the MSC………………………………………………………………………… 26 Dissolving of the MSC …………………………………………………………………………………………………. 26 Public Input ………………………………………………………………………………………………………………. 26

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Acknowledgements The Participating Municipalities wish to thank the following individuals for their contribution to this report over the past two years. • • •

• • •

The WSP Canada Inc. team, including Nadia De Santi, Alec Knowles, Sagar Kancharla, Salah Koleilat, Caitlin Larwa Michael Wildman, Municipal Government Wayfinders Members of the Communal Services Governance Committee o Deputy Warden Denis Doyle (Chair), Mayor of the Township of Frontenac Islands o Warden Ron Vandewal, Mayor of the Township of South Frontenac o Councillor Frances Smith, Mayor of the Township of Central Frontenac o Councillor Ron Higgins, Mayor of the Township of North Frontenac o Ms. Gwen Glover, Citizen Appointee o Mr. Michael Keene, Citizen Appointee o Mr. Wayne Robinson, Citizen Appointee o Mr. Jim McIntosh, Citizen Appointee Jon Orpana, Environmental Planner, Ministry of the Environment and Climate Change Peter Sizov, Municipal Advisory, Ministry of Municipal Affairs The Councils and staff from the participating municipalities

Numerous members of the Frontenac development community contributed to the background and technical aspects of the various reports and meetings leading up to this Business Case Study. Their participation helped keep the process grounded in the reality of construction and development in Frontenac. The WSP team completed a best practice review of five similar municipal or joint services organizations. We are appreciative of their time and contribution to our project. Thank you to: • • • • •

The Township of Oro-Medonte Lakeland Holding Co. Grand Bend Area Joint Sewage Board Edwardsburgh/Cardinal & Prescott Joint Board Union Water Supply System

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Terminology & Abbreviations Abbreviation Full Name MSC Municipal Services Corporation FMSC

FCSC

Frontenac

NF CF SF FI CofF Twp

Frontenac Municipal Services Corporation Frontenac Communal Services Corporation Frontenac

Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands County of Frontenac Townships

Participating Municipalities

Communal Services

Municipal Act, S.O. 2001 BCS or Study Business Case

Definition/Description The generic reference to a service corporation established under the Municipal Act, S.O. 2001 and Ontario Regulation 599/06. Frontenac Municipal Services Corporation – the holding company anticipated by this Business Plan Frontenac Communal Services Corporation – the operating company anticipated by this Business Plan The geographic region encompassed by the municipalities, the County of Frontenac and the four constituent municipalities of the Township of North Frontenac, Township of Central Frontenac, Township of South Frontenac, and the Township of Frontenac Islands. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Upper Tier corporate entity operating under the Municipal Act, S.O. 2001. The collective lower tier municipalities, namely, North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands The municipalities participating in the development of this business plan and the anticipated Municipal Service Corporation. • Township of North Frontenac • Township of Central Frontenac • Township of South Frontenac • Township of Frontenac Islands • County of Frontenac The broad descriptor for centralized water and wastewater services provided to a group of homes or businesses. The legislative framework for the creation and operation of Ontario municipalities. The formal requirement under the Municipal

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Abbreviation

Full Name Study

MRA

Municipal Responsibility Agreements Communal Services Governance Committee

CSGC

Definition/Description Act, S.O. 2001 and Ontario regulation 599/06 as a precursor to the establishment of a Municipal Services Corporation. [Link to Regulation] The D-5-2 requirements of the Ministry of the Environment where private ownership of a communal service is established. The Committee established by Frontenac County to examine potential governance models for the implementation of a regional entity to oversee the operation of communal services in Frontenac

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Introduction This report has two primary objectives:

Provided to the citizens of Frontenac to complete the requirement of the Business Case Study as required under the Municipal Act, S.O. 2001 and Ontario Regulation 599/06.
Confirm the substantive elements of the Municipal Services Corporation for the partner Municipalities. Links to the legislation are provided as follows: Municipal Act – [Link] Ontario Regulation 599/06 – [Link] The BCS will focus on the guiding principles for the establishment of a Municipal Services Corporation with a mandate to own and/or operate communal services in Frontenac. The geographic region of Frontenac includes the upper tier municipality of the County of Frontenac. The County is an upper tier municipality established under the MA covering a jurisdiction from Lake Ontario in the south to north of Provincial Highway #7, including the lower tier municipalities of: Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands. Below, Figure One is a map of the area covered by this BCS and the proposed Municipal Services Corporation. https://www.frontenaccounty.ca/en/living/living.aspx

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Figure One – Area Covered by the Proposed MSC

Background Documents In preparation for this Study, the parties engaged the services of WSP Canada Inc. to complete two (2) studies examining the potential for using communal services as an alternative to individual or full services in Frontenac. This study will rely upon the findings of these two reports but will not attempt to reiterate all the salient points of the reports. The reader is advised to refer to the source documents for further clarification of the more technical aspects of CS, or the governance aspects of this issue. Citations in the BCS to the WSP documents will be referenced as Report #1 and Report #2. Where there is a conflict between this document and Reports #1 and 2, this document shall take precedence. Table of Contents and links to the two reports are provided below:

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WSP Report #1 – County of Frontenac – Communal Services Study WSP Canada Inc. June 2019 [Link to WSP Report - 2019] 226 Pages Table of Contents Executive Summary

Introduction The Servicing Problem What are Communal Services? Why are Communal Services the Right Fit for the County of Frontenac? Study Purpose
Community Overview Demographic Trends Land Use Historic Villages and Main Streets Housing Environment and Natural Heritage Climate Change and Risk
Regulatory Framework Legislative and Regulatory Implications for Communal Servicing
Existing Local Planning Context The Role of Conservation Authorities Official Plan Review Summary
Communal Services Best Practices
Engineering Best Practices
Financial Model and Risk Mitigation Assumptions Methodology
Conclusion Appendices A Federal and Provincial Regulatory Framework B County and Townships Planning Context C Draft Official Plan Policies D Engineering Best Practices E Engineering Best Practices – Attachments F Financial Model Sample Outputs As part of this report, the parties were provided with a comprehensive financial model that will allow for the modeling of expenditures, revenues and commodity pricing for installation and operation of communal services. County of Frontenac senior financial staff were provided with training on the model.

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WSP Report #2 – Communal Services Governance Model – Final Report WSP Canada Inc. 03 March 2021 [Link to WSP Report - 2021] 52 Pages Table of Contents

Introduction Context Overview Communal Services Definitions Study Purpose, Objectives & Outcomes WSP Mandate Report Structure
Best-Practice Review Governance and Management Structures Primary Research Approach Outcomes Summary Municipal Responsibility Agreements MRA Context and Requirements MRA Questions and Responses Risk Management and Other Findings
Governance and Management Structure Model Assessments Overview Municipal Services Corporation (MSC) Structure Regulatory Requirements Timeline & Costs Joint Municipal Service Board Structure Regulatory Requirements Timelines & Costs County-Level Governance Structure Regulatory Requirements Timelines & Costs Risk Analysis and Model Recommendation Comparative Model Analysis Preferred Model Selection
Model Implementation Next Steps for Implementation Implementation Recommendations Financial Considerations of Implementation and Return Appendices A Engagement Summary B Governance Model Cost Estimates Frontenac Municipal Services Corporation – DRAFT Business Case Study

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Definition of Communal Services For the purposes of the BCS, the WSP1 definition of communal services has been adopted. That definition is as follows: In principle, communal water and wastewater systems function similarly to centralized municipal services in terms of development of sewer connections to central sewage treatment and disposal facilities and/or to a communal well or water source and water-treatment facility for drinking water. Systems generally serve small-to-moderate development sizes with typical ranges between 10 to 300 units within each settlement area 2, while the Ministry of the Environment, Conservation, and Parks (MECP) defines them as those serving a minimum of five units in a development. Communal systems are typically synonymous with “decentralized systems” and the terms are used interchangeably throughout this report. Within the above descriptions, the following communal water and wastewater system definitions apply: • Communal Water Systems: shared potable water systems, including collection from groundwater or freshwater sources and treatment to drinkingwater quality standards that are part of a communal service development. • Communal Wastewater Systems: shared facilities for the collection, treatment, and disposal of sewage that are part of a communal service development.

Frontenac Readiness for Communal Servicing Frontenac has also taken numerous steps to be ready for residential and commercial growth that will benefit from communal services. Table One below provides an overview of the efforts to date. Municipality

Table One – Summary of Frontenac Readiness for Communal Servicing Current Status

Frontenac Islands

•

Currently completing a Secondary Plan for the village of Marysville on Wolfe Island. Study completion will be in parallel to this report. Secondary Plan will set parameters for communal services. Expansion of the Wolfe Island Ferry and the doubling of ferry capacity to the Island will be completed in 2022. This will further exacerbate development pressures as Wolfe Island will become a reasonable “bedroom” community option for the City of Kingston Timelines: Communal servicing pressure anticipated in 2021-22.

Report #2, Section 1.1.1, page 15 For the purposes of the Business Case Study, the use of the term “settlement area” refers to the cluster of units connected to the communal service and is not intended to be limited to existing settlement areas. 2

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South Frontenac

• • • • • • •

Central Frontenac

• •

•

North Frontenac

• • •

•

Current Official Plan policies discourage communal services Official Plan and settlement area boundary studies to commence in 2021. Completed a community strategic plan that identifies regional leadership and community building as goals for the municipality. Water quantity/quality issues exist in several areas and will require hydro-geological work in order to identify potential development areas (and likely eliminate others). Development/growth pressures from Kingston will increase development demand. Current “strip” development will not sustain growth Several settlement areas, namely Inverary, Battersea, Sydenham, Harrowsmith and Verona could see significant benefit from communal services Timelines: Development pressure is ongoing – Official plan, settlement boundary rationalization and hydrogeological work will likely mean that the first communal service projects will be in the approval process in the 202223 time frame. The Township Official Plan was approved by Council on July 13/21. The new O.P. will encourage communal services Waterfront policies in the new O.P. will encourage communal servicing in rural/lake front properties which will open up waterfront development potential for the community The Township has purchased a former school site in downtown Sharbot Lake with a view towards a mixed use communal service project. Planning for the project may include connections to other municipal facilities or business in the downtown core. Funding has been received to commence the engineering feasibility component of this project. Timelines: Current Official Plan and Zoning By-laws complete in 2017. Recognize communal servicing option Waterfront policies in the new O.P. and Zoning By-law encourage communal servicing in rural/lake front properties which will open up waterfront development potential for the community Timelines: Current

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County

•

• •

•

• • •

• •

Regional Planning Framework: o County Official Plan approved in 2016, update to commence in 2022. o Completed a Regional Roads Study in 2018 in order to permit a more expansive range of development options on non-municipal roads. o Population projections update complete. Completed a strategic plan in 2019 that emphasis continued economic growth and regional cooperation Completed a trail connection from the City of Kingston boundary to Clarendon (the K&P Trail), with the commitment to make the connection to the United States and Lanark County. Trail will be extended an additional 14 km north in 2021-22 effectively creating a regional trail corridor that is encouraging rural residential and commercial growth. In 2016 completed a “regional brand” for Frontenac and implemented the first regional economic development strategy. The brand roll out included a business ambassador program that has been successful in bringing nearly 200 businesses on board with the regional brand. The economic development strategy is anticipated to be refreshed in 2021 The County has participated and invested in regional broadband and cellular expansion in the area through the Eastern Ontario Regional Network (EORN). Selected as the preferred vendor by EORN, Rogers Communications has initiated the process of providing 5G cell to the County The County has participated and invested in the establishment of the Eastern Ontario Leadership Council and region wide economic development initiatives, including workforce development, innovation and transportation. The County is recognized as a regional leader in Continuous Improvement, utilizing Lean principles to drive efficiency. Timelines: Current

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Preferred Operational Model WSP Report Number #2 was supported by the Communal Servicing Governance Committee composed of the four Township Mayors and three citizen appointees. Together with WSP they completed a best practice review of five (5) existing service providers and three (3) governance structures including: • A Municipal Services Corporation • A Joint Municipal Board • County Level Governance The recommendation of WSP and the CSGC to the member municipalities was to initiate a process to develop a BCS for the implementation of a Municipal Services Corporation. This recommendation was subsequently endorsed by the Councils of the five participating municipalities.

Governance and Corporate Structure The recommended governance structure for the Corporation 3 was detailed by WSP and endorsed by the CSGC as a two MSCs:

A Holding MSC – for the purposes of this report, named the Frontenac Municipal Services Corporation (FMSC)
An Operating MSC – for the purposes of this report, named the Frontenac Communal Services Corporation (FCSC) All shares in the Operating MSC will be owned by FMSC. WSP describes the benefits to this structure as providing the ability to: a) Establish additional operating MSCs in the future that are held by the Holding MSC; and b) Extend service and/or ownership to other municipalities by limiting purchasing and voting powers to Holding MSC shares only.

Guiding Principles The following guiding principles have been established for the Business Case Study and the Frontenac Municipal Services Corporation:

The establishment of the FMSC will not impinge upon the planning authority of any participating municipality, but rather will provide guidance and/or preapproval for communal systems that will either be owned/operated or operated by the MSC that will lead to faster approvals by the respective planning authorities and reduce costs for developers and eventually purchases/owners of serviced units
One of the primary drivers for the establishment of a MSC for the ownership and operation of communal services is the ability to spread risk by 3

Report #2, Section 3.2.1, page 23

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aggregating assets. As such, the partners agree that the MSC will be the owner/operator for communal services 3. It is recognized that the operational aspects of the MSC will evolve slowly as units are constructed and that it may take several years to reach critical mass. It is understood that the Operating Board will be responsible for determining the best operating model and that it is likely that at the outset contracted operating services will be the predominant model 4. The existing Water Treatment and distribution system in the Village of Sydenham, Township of South Frontenac will remain under the ownership and control of the Township and will not be transferred to FMSC upon incorporation. There will be no mechanism or expectation that the system will be transferred to the FMSC. Only the Township of South Frontenac Council will be able to make such a determination. 5. The County of Frontenac would be a non-voting shareholder in the MSC.

Steps for Implementation WSP Report #2 (page 7), sets out the necessary steps for the establishment of the MSC. Table Two below sets the seven steps.

Table Two – Steps for Implementation Step Status Formally Confirm MSC Selection Complete Undertake a Business Case Study This Document Hold Public Consultations Pending Adopt of the Business Case by Council(s) Pending Draft, Approve and Pass Necessary Pending Agreements & Documents Develop and Adopt an Asset Transfer Policy Pending Appoint MSC Boards, Officer/Directors, and Pending Transfer Assets

Benefits of Communal Servicing Within Frontenac, the use of private services dominates the residential and commercial landscape. Except for the Village of Sydenham water system, servicing largely consists of individual wells and septic systems. While this is efficient on a single home or business basis, it creates a number of issues for communities that are resolved or lessened by the installation of communal services, namely: • •

•

Risk: manages and spreads risk Environmental Protection and Aquifer Integrity: fewer wells drilled into an aquifer, thereby reducing the potential for ground water contamination from surface runoff Monitoring and Environmental Protection: communal services have stricter testing and reporting requirements than individual services

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• •

•

Increased density: thereby reducing the cost of municipal service delivery and improving community sustainability Efficient Land Use: Traditional rural pattern development results in approximately 0.57 residential units/hectare 4, while the same site on communal services could result in 2.23 units/hectare 5, or approximately 3.9 more residential units/hectare, thereby creating a more efficient use of land. Community Sustainability: o Residential units can be clustered to take advantage of access to recreation corridors such as the K&P or Cataraqui Trails or provide walkable communities that can help sustain rural communities and businesses o Existing communities can be serviced in a manner that will assist with rural community sustainability o Greater opportunity for main street development and redevelopment, including higher density and upper floor residential development o Communal service can be constructed in a scalable manner, thereby aligning costs with revenues for the developer and more reflective of the scale and pace of rural development o Business and/or industrial parks can be established utilizing a scalable communal services model, thereby making serviced employment an attractive option in a rural setting.

Municipal Responsibility Agreements For a full discussion of MRAs, please refer to Report #2 by WSP. It is the intention of partners that the majority of the communal services constructed moving forward will be owned and operated by the MSC, thereby negating the necessity for an MRA. It is recommended that each partner municipality enter into an Indemnity Agreement with the MSC to limit future liabilities. As a condition of a Subdivision or Condominium agreement, communal services would be the responsibility of the developer for a period to be determined by the MSC to establish a viable system, at which time ownership would transfer to the MSC. In the rare instances where an MRA is contemplated, the WSP reports provide various methods to reduce risk and limit liability. These same tools can be utilized by the MSC to guide the assumption of communal service assets.

4 5

Report #1, page 10, Figure 1-3 Report #1, page 11, Figure 1-4

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Risk Management The ability to manage and mitigate risk is an important element of the ownership and operation of communal services for municipalities. The establishment of a MSC provides the partner municipalities with the ability to pool and share risk. By aggregating risk, we mean the ability to spread risk across a portfolio of installations. The analogy is the provision of car insurance. Without a pooled model whereby, risk is spread across all insured drivers, each individual owner would be required to hold substantial savings in the event of an accident. By pooling the risk, the cost to any one individual is minimized and costs are lowered to the consumer. Similarly, the risk for one individual communal service failure requires far greater securities to protect the developer, homeowner, and municipality than if the risk is spread across ten installations. This approach has the added benefit of lowering development costs and improving home affordability, both at the time of purchase and for ongoing operating costs. For a more detailed discussion of the tools available to the MSC to mitigate risk, refer to Report #2 6.

Asset Transfer Policy At incorporation, FMSC will not hold any capital assets. Non-capital assets in the form of cash, will be transferred to the corporation in accordance with the financial contribution described in this document and detailed in Report #2 7. For clarity, this Policy does not apply to the transfer of communal service assets to the MSC by a developer under the terms of Subdivision or Condominium Agreement. For the capital assets other than noted above, four (4) options are provided. They are outlined as follows: Scenario #1 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Under $100,000 Where the parties agree that an asset contemplated for transfer is valued at under $100,000, a transfer may be completed by motion of the shareholders of the FMSC and a motion of the appropriate shareholder municipality. Such a sale will be at a cash value agreed to between the parties. No option exists for such a transfer to involve the transfer of shares. The parties may agree to conduct the transfer of an asset under this limit, utilizing the terms and conditions described Option #2.

6 7

Report #2, Page 19-21 Report #2, Page 37-39

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It is understood that under Option #1: •

• •

either party may elect to initiate such a process, but that both parties will base any final decision in their own interest without undue influence from the other party that the above option may be initiated in the reverse (i.e., the transfer of an asset from the MSC to a shareholder municipality) the sole authority for the MSC will be a vote of the shareholders and for the municipality, the Council of the municipality disposing or acquiring the asset.

Scenario #2 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Over $100,000. A shareholder municipality may solely elect to transfer an asset to initiate the process of transferring a municipal asset to the MSC. The FMSC (i.e., the holding company), acting in consultation with the MSC operating arm, may elect to accept the transfer and elect to compensate the municipality based on one of the following:

A cash payment based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A payment of equivalent share in FMSC base upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A combination of option 1 and option 2 above (i.e., x% cash payment and y% shares, where x + y = 100% of the appraised value) It is understood that under Option #2: •

• •

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Scenario #3 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Under $100,000 Where an asset is proposed to be transferred between the MSC and a non-shareholder municipality and the parties agree that the value of the asset is less than $100,000, the parties may agree to a cash transaction at an agreed to fair market value. Scenario #4 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Over $100,000. A non-shareholder municipality may elect to transfer an asset to initiate the process of transferring a municipal asset to the MSC. FMSC may elect to accept the transfer and elect to compensate the municipality based on one of the following:

A cash payment based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A payment of equivalent share in FMSC based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A combination of option 1 and option 2 above (i.e., x% cash payment and y% shares, where x + y = 100% of the appraised value) Scenario #5 – Transfer of Assets Between the MSC and a Private/For Profit Entity or Individual The transfer of any asset considered to be integral to the operation of a communal water or sewer system, may not be transferred to a private/for profit entity under any circumstance. Non-operationally integral capital assets valued at under $100,000 (e.g., a vehicle) may be transferred at an agreed upon fair market price, with a motion of the MSC Operational Board.

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Non-operationally integral capital assets valued at over $100,000 (e.g., a surplus property or equipment) may be transferred at an agreed upon fair market price, with a motion of the FMSC. Scenario #6 – Transfer of Assets Between the MSC and a Not-For-Profit/or Charitable Entity The transfer of any asset considered to be integral to the operation of a communal water or sewer system, may not be transferred to a Not-For-Profit/or Charitable Entity under any circumstances. Non-operationally integral capital assets valued at under $100,000 (e.g., a vehicle) may be transferred at an agreed upon fair market price, with a motion of the MSC Operational Board. Non-operationally integral capital assets valued at over $100,000 (e.g., a surplus property) may be transferred at an agreed upon fair market price, with a motion of the FMSC Board. The parties agree that the monetary limits presented may be amended from time to time by a majority vote the shareholders.

Financial Considerations Report #2 8 examined four options for the start-up of the MSC and the distribution of shares, namely:

Weighted Tax Assessment
Equal Allocation
Weighted Population
Hybrid Allocation Under all four options, the County of Frontenac would provide a 20% financial (nonvoting) contribution, resulting in the remaining 80% being divided between the four remaining partner municipalities. At the recommendation of the CSGC, the partners endorsed the option of utilizing weighted tax assessment for the distribution. The weighted assessment share will be determined based upon the percent share allocation as determined from assessment data provided by the Municipal Property Assessment Corporation (MPAC) on the date that incorporation of the MSC is received. The anticipated five (5) year requirement of the MSC is $696,800 9. The partners will budget for the total amount of their share in the year of incorporation. A total of 20% of the allocated amount will be transferred to the MSC with thirty (30) days of 8 9

Report #2, pages 37-39 Report #2, page 39

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incorporation. It is anticipated that the MSC will “draw” against the remaining budgeted amount over a five-year period based upon the needs of the Corporation and a majority vote of the shareholders. For clarity purposes, the draw may be accelerated if development and installation of communal services is accelerated, or conversely, delayed if development is slowed. In any case, the total amount will be held in a designated reserve by the member municipality and will be transferred to the MSC with thirty (30) days of receiving notice to do so. The reserve may be held in an interest-bearing account by the partner municipality. Accrued interest will remain with the municipality and will not accumulate for the benefit of the MSC. Borrowing from a Shareholder While a primary benefit of establishing a MSC is the ability to borrow without affecting the Annual Repayment Limit (ARL) of a municipality, from time-to-time it may be prudent for a shareholder municipality to borrow on behalf of the MSC, or to provide such terms of borrowing from internal resources (i.e., reserves) as may be deemed expedient. Such borrowing shall be at fair market terms and rates as determined by the parties. Any such borrowing under $100,000 may be negotiated between the parties without the approval of the shareholders. Borrowing over $100,000 will be subject to a vote by the shareholders. A reciprocal arrangement (i.e., a shareholder municipality borrowing from the MSC) will be subject to a vote of the shareholders under all circumstances. Prior to borrowing being required under this provision, the MSC will establish a borrowing policy that identifies borrowing limits under this provision. Such policy will require the approval of the majority of shareholders. Under no circumstances will the MSC borrow from a non-shareholder municipality. Ownership, Share Allocation and Voting As structured, the shareholders would be represented by one (1) representative from each of the four (4) lower tier partner municipalities. With votes be weighted based upon the value of their shares at incorporation. For voting on any motion/by-law placed before the shareholders will be deemed to be carried if a minimum of two (2) shareholders, representing more than 50% of the shares votes in favour 10. No single municipality can outvote the remainder of the shareholders. As noted above, the County will be a contributing, non-voting shareholder. Table Two below summarizes the ownership, share allocation and voting that will be utilized by the FMSC. Partner 10

Table Two – Summary of Ownership, Share Allocation and Voting Owner 11 Voting on All Matters Distribution of Assets

Report #2, page 36

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Partner NF CF SF FI CoF

Owner 11 Yes Yes Yes Yes Yes

Voting on All Matters Yes Yes Yes Yes No 12

Distribution of Assets Yes Yes Yes Yes Yes

Restrictions Regarding a Shareholder Dividend or Community Benefit Policy A MSC can provide a dividend, or community benefit, to owners on a basis to be determined by the shareholders. As a matter of policy and practicality, the Frontenac MSC will not be in the financial position to distribute until such times as sufficient reserves and/or securities are accumulated to minimize the risk to shareholders. While this option is not a requirement, it is in the interest of the partners to establish the conditions under which such a policy may be considered. It shall be the policy of the MSC that no dividend or community benefit will be distributed to the owners unless the following conditions are met:

A minimum of seven (7) years from the date of incorporation
A statement from the auditing firm appointed by the MSC that the risk associated with the ownership and management of the communal services has been substantially ameliorated by a combination of accumulation of reserves, insurance, and/or securities
A majority vote of the shareholders13 Should the above conditions be met, the shareholders will have three options for the use of a community benefit: Scenario #1 – Unrestricted Dividend Policy Community benefit can be used in any manner deemed appropriate to the shareholder municipality. Scenario #2 – Restricted Community Benefit Policy Community benefit can be used in a manner determined by the shareholders in a restricted manner. Potential examples include: •

Pre-engineering and/or feasibility studies for the expansion of services to an unserviced area or employment lands

The percent ownership will be determined based upon the percentage dollar contribution as determined on the date of incorporation 12 Report #2, page 39 – Allocated to Lower Tier Municipalities based on weighted assessment on the date of incorporation 13 As currently structured, the Township of South Frontenac would have a veto over any the implementation of a dividend/community benefit policy. At the same time, SF plus the affirmative vote of one other municipality would be required in order to approve a policy.

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•

In conjunction with local improvement charges, utilized for the expansion of communal services in a serviced or un-serviced hamlet or subdivision. Such a policy could benefit all residents served by the MSC by expanding the risk pool, increasing density, and decreasing costs for users To be utilized for a specific community enhancement project that will benefit the entire region, for example recreation facilities

Under no circumstances will the MSC provide a community benefit that will place the ongoing viability of the MSC in jeopardy. Scenario #3 – Retained by the MSC for Investment in Projects Approved by the Shareholders To be utilized in a manner that will support or expand communal services or expand business opportunities. MSC Duty to the Shareholders The MSC will at a minimum, provide the shareholders with a detailed financial update at the Annual General Meeting of the Corporation, including a presentation of the audited financial statements of the MSC and the opportunity to question the Auditor. Within nine (9) months of incorporation, the MSC will present to the shareholders a business plan and five (5) year pro-forma budget to the shareholders for consideration and input. The plan will be revised by the Corporation annually and reviewed with the shareholders. A majority vote of the shareholders will require a full meeting of the MSC. The vote must state the purpose and general nature of the requirement for the meeting. The MSC will at all times have in place appropriate levels of insurance that covers the actions and decisions of the corporation and indemnifies the shareholders. Bankruptcy or Insolvency The MSC will make every reasonable effort to operate in a manner that will ensure the ongoing viability of the corporate entity, subject to annual audit opinions provided to the shareholders. As a corporate entity, bankruptcy would not result in any financial obligations accruing the shareholder municipalities. New MSC Shareholders The MSC may consider expansion of the shareholders by a two-thirds percentage vote of the shareholders. Such a vote will be supported by a business case study and, if applicable, an asset valuation as described in the Asset Transfer policy, plus a public meeting or meetings as determined by the shareholders. New shareholders must be a municipal entity. Should a new shareholder be approved, the shares in the corporation will be recalibrated based upon the weighted assessment on the date of approval, with the County of Frontenac shares being re-calculated accordingly. Frontenac Municipal Services Corporation – DRAFT Business Case Study

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Shareholder Withdrawal from the MSC A municipality wishing to withdraw from the MSC will be required to provide notice to the MSC prior to September 1st in any given calendar year, with an effective date of December 31st of the subsequent year. A 16 month minimum notice period will ensure sufficient time for the MSC and the remaining shareholders to resolve the requisite legal and personnel matters. Any municipality exercising their option to withdraw from the MSC will not be entitled to any assets of the corporation and will be required to pay their own legal expenses and the MSC. Dissolving of the MSC Where the Councils of all shareholder municipalities vote to dissolve the MSC, the noncash assets of the corporation shall be valued by an independent third party. Each party will be entitled to receive proceeds from the dissolution as follows:

Communal Services physical assets located within the boundaries of their municipality
Physical assets not related to the direct operation of communal services (e.g., rolling stock, office space, or maintenance operations) will be sold and the proceeds divided based upon the shareholder’s ownership stake on the date of dissolution. a. A shareholder may purchase such assets from the MSC for the appraised value. Where more than one shareholder expresses an interest in purchasing the asset, the successful shareholder will be randomly selected
Net of all costs required to wind down the MSC, cash assets and liabilities will be divided based upon shareholder value on the date of dissolution. The parties may agree to appoint a mutually agreeable independent party to handle the disposition of assets for points 2 and 3 above. The costs of the independent party will either be deducted from the assets or apportioned to the shareholder based upon the value of their shares on the date of dissolution. All parties will be responsible for their own costs related to the dissolution. Public Input This document will be posted publicly on the Frontenac public engagement channel (www.engagefrontenac.ca) for a period of thirty (30) days, commencing on XXXX xx,

Citizens of Frontenac are invited to provide written comments through the engagement site or by attending a virtual public meeting to be held on XXXX xx, 2021. The social media channels of the partner municipalities may also be utilized to direct individuals to the engagement site or provide notice of the virtual public meeting. Please

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note that comments received through social media channels will not be considered as part of the public input phase component of the BCS. Respectfully Submitted On behalf of the Partner Municipalities This xx day of XXXX month, 2021.

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To: Council Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Disconnecting From Work Policy (Bill 27)

Summary Bill 27 was passed into law on December 2, 2021. Bill 27 adds new provisions to the Ontario Employment Standards Act, 2000 (ESA), including requiring Ontario employers with 25 or more employees to have a written Disconnecting from Work policy by June 2, 2022. The attached policy has been developed in accordance with this Bill.

Recommendation That Council, having considered this report, adopt Policy HR-023 Disconnecting from Work Policy.

Background As a result of Bill 27 (Working for Workers Act, 2021, c. 35 – Bill 27) changes have been made to the Employment Standards Act, 2000 requiring employers that employ 25 or more employees as of January 1 of any year to ensure they have a written policy in place for all employees with respect to disconnecting from work. Bill 27 was passed on December 2, 2021 and requires that a policy be in place by June 2, 2022.

Discussion/Analysis On November 30, 2021, Ontario announced that it had passed Bill 27, Working for Workers Act, 2021. The Act received Royal Assent on December 2, 2021 and came into force on that day making changes to the Employment Standards Act, 2000, S.O. 2000, c. 41 and other employment related legislation. The Employment Standard Act, 2002, was updated to include Part VII.0.1 Written Policy on Disconnecting from Work. This section outlines the following requirements: •

An employer that, on January 1 of any year, employs 25 or more employees shall, before March 1 of that year, ensure it has a written policy in place for all employees with respect to disconnecting from work that includes the date the policy was prepared and the date any changes were made to the policy.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 78 of 212 Township of South Frontenac Staff Report - Disconnecting From Work Policy (Bill 27)

•

• •

An employer shall provide a copy of the written policy with respect to disconnecting from work to each of the employer’s employees within 30 days of preparing the policy or, if an existing written policy is changed, within 30 days of the changes being made. An employer shall provide a copy of the written policy with respect to disconnecting from work that applies to a new employee within 30 days of the day the employee becomes an employee of the employer. The written policy required shall contain such information as may be prescribed. (As of the date this report was written, the province of Ontario had not prescribed any further information.)

The Employment Standards Act confirms the obligation to have a policy, it does not require an employer to create a new right for employees to disconnect from work and be free from the obligation to engage in work-related communications in its policies. Employee rights under the Employment Standards Act to not perform work are established through other Employment Standards Act rules, for example, hours of work, eating periods, vacation with pay, public holidays) The aim of policy HR-024 Disconnecting from Work is to encourage all employees to disconnect from job duties and work-related communication when they are not expected to work and to encourage employees to balance work, family, and personal responsibilities. In developing this policy, research was conducted in a variety of ways including webinars presented by legal and industry experts as well as collaboration with other municipalities. Most municipalities are in the process of developing this new policy and best practices have not yet been established. The draft policy was presented to Senior Management for review and comment, allowing for opportunity for discussion and reflection on how this policy would impact each department.

Financial Implications While there is no direct financial impact, there may be indirect financial savings when employees practice a healthy balance of work, family, and personal responsibilities, through a reduction in staff turnover, higher employee engagement, improved job satisfaction, and a reduction in absenteeism.

Relationship to Strategic Plans Indicate a strategic priority when there is a clear and direct connection. Always indicate specific action item if applicable. Reference other plans where appropriate (Climate Change Adaptation/Mitigation, Recreation Master Plan, etc.) ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

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• •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation -Hicks Morley Labour and Employment Law Firm -Ontario Municipal Human Resources Association

Attachments HR-24 Disconnecting from Work Policy

Approvals Submitted By:

Jillian Wilson Human Resources/Legislative Compliance Officer Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 80 of 212 Township of South Frontenac Policy DEPARTMENT:

POLICY #: HR-024

Human Resources POLICY: Disconnecting from Work DATE:

REV. DATE:

Scope: All Township Personnel

June 1 2022

Pages 4

APPROVED BY: CAO

Policy Statement South Frontenac Township (“the Township”) prioritizes the health and wellbeing of its employees and recognizes that disconnecting from work is an important part of a healthy work-life balance and encourages and supports our employees in prioritizing their own wellbeing. In keeping with the corporate values, and to encourage and support our employees in balancing their work and personal lives, whether working traditional hours in the workplace, remotely or flexibly, the Township has implemented this Disconnecting-fromWork Policy (the “Policy”). This Policy encourages employees to disconnect from work where possible outside of their normal working hours. This Policy should be read alongside the Township’s associated policies on vacation, overtime, health and safety, hours of work, work from home, accommodation, any relevant and applicable legislation, as well as any other policy that may become applicable and/or relevant. Purpose The intent of this policy is to ensure the Township has clear definitions, roles, and responsibilities as well as meet obligations under Ontario’s Working for Workers Act (Bill 27). Scope This policy applies to all Township employees, as defined by the Ontario Employment Standards Act, 2000 (“ESA”), whether they are working remotely, in the workplace, flexibly or are mobile. For clarity, “employee” under this Policy means only those employees of the Township which are considered employees under the ESA.

Definitions Work: Partaking in work-related communications, including emails, telephone calls, video calls or the sending or reviewing of other messages. 1

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Disconnecting from work: Disconnecting from work means to not engage in workrelated communications, including emails, telephone calls, video calls or the sending or reviewing of other messages, so as to be free from the performance of work. Hours of Work: Includes core hours of work for a department/division as set based on operational requirements. For example, core administrative office hours are generally 8:00 am – 4:30pm while core hours for operational sites often begin and/or end at different times and may include evening, night, and weekend shifts. Includes scheduled on-call hours, as outlined in the collective agreement or employment agreements. Includes alternative hours of work as agreed to by an employee and their manager/supervisor or as part of a workplace accommodation. Emergency: A situation or impending situation that requires timely or immediate attention and/or action, failing which the situation may reasonably result in an adverse impact on human health, animal health, property, or the environment. Unforeseen Circumstance: An unforeseeable incident or occurrence that unless addressed can reasonably lead to an adverse impact on: a) the delivery (including, for greater certainty, the failure to deliver) of the Township’s services and/or programs, and/or b) the Township’s reputation and/or c) the health and safety of employees or the community. Employer Obligations The Township will make efforts to ensure that all employees, regardless of their place of work, are: (a)

informed of what their normal working hours are reasonably expected to be and are informed of the circumstances in which they will be expected to engage in work-related communications outside their normal working hours.

(b)

able to take applicable meal, rest periods and hours free from work as required by law, employment contract and/or applicable collective agreement language.

(c)

able to take vacation or other leave entitlements as required by law, employment contract and/or applicable collective agreement language.

Employee Obligations The Township expects all employees to comply with the following in the course of their work. Employees must: Page 2 of 4

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(a)

cooperate fully with any applicable mechanism utilised by the Township to record working time or update their working status (e.g., out-of-office messages), including when working remotely, flexibly, or when mobile.

(b)

be mindful of colleagues’, customers/clients’, vendors’ and other third parties’ working hours.

(c)

ensure that they take ownership of their work and meet the Township’s operational needs.

(d)

comply with the Township’s policies and collective agreement.

Ability to Disconnect from Work An employee’s ability to disconnect from work depends on the Township’s operational needs and the duties and obligations of the employee’s position, subject to an employee’s employment contract, collective agreement and/or their minimum statutory entitlements under the ESA. In the ordinary course of business there will be situations when it is necessary to contact colleagues outside of an employee’s normal working hours, including but not limited to: (a)

checking availability for scheduling.

(b)

to fill in on short notice for a colleague who has called in sick or is unavailable for work.

(c)

where unforeseeable circumstances may arise.

(d)

where an emergency may arise.

(e)

where employees voluntarily wish to communicate with one another for workrelated purposes outside of their normal working hours.

(f)

other business or operational reasons that require contact outside of an employee’s normal working hours

Nothing in the Policy precludes the Township or other employees of the Township from contacting colleagues outside of what may be considered normal working hours or standard business hours, subject to any rights or entitlements the receiving colleague or employee may have under their employment contract, applicable collective agreement and/or their minimum statutory entitlements under the ESA. This Policy does not afford employees a “right to disconnect” beyond what is within their individual employment contract, applicable collective agreement and/or their minimum statutory entitlements under the ESA, which may include rights or entitlements speaking

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to: normal hours of work and hours free from work, overtime pay, meal and/or rest periods, public holidays and public holiday pay, and vacation. Nothing in this Policy is intended to amend or supersede any grievance procedure or other aspect of the collective agreement. Reporting Concerns All employees are expected to report any concerns or issues they may have which they feel is impacting their ability to disconnect-from-work. Employees are encouraged to report such concerns or issues to their immediate supervisor. If that is not appropriate or the matter cannot be resolved by doing so, employees should direct their concerns or issues to Human Resources. Employees will not be subject to reprisal for reporting such concerns as outlined above. Roles and Responsibilities To build a culture where employees feel supported to disconnect from work, it is important to recognize that everyone has obligations, and a joint approach is required. Posting, Notice and Retention The Township shall provide a copy of this Policy to each employee of the Township within thirty (30) calendar days of implementation. Should any changes be made to the Policy after its implementation, the Township shall provide each employee of the Township a copy of the revised Policy within thirty (30) days of the changes being made. The Township shall provide a copy of this Policy to all new employees upon onboarding and within thirty (30) calendar days of the employee commencing employment with the Township. The Township shall retain a copy of this and any revised version of this Policy for three (3) years after it ceases to be in effect. Reference Documents Bill 27, Working for Workers Act Employment Standards Act, 2000, S.O. 2000, c. 41

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To: Council Prepared by: Development Services Department Date of Meeting: May 7, 2022 Subject:

RC-21-08 (Rosnak) – Application to request to stop up, close and transfer portions of unopened road allowance

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance jointly owned by the Townships of Central Frontenac and South Frontenac and a portion of the unopened road allowance between Concessions 8 & 9, Lot 36, to facilitate access to vacant land for the purpose of development.

Recommendation THAT Council direct staff to proceed with the process of closing and transferring ownership of an unopened road allowance jointly owned by Central Frontenac and South Frontenac and the unopened road allowance between Concession 8 & 9, both adjacent to the applicant’s property to provide access; and THAT Council agree to proceed to determine fees for these portions of the unopened road allowance through a real estate appraisal.

Background Staff have received an application requesting that two portions of unopened road allowance be closed. Attachment 1 shows both portions requested to be stopped up, closed and transferred. •

•

The first, is an unopened road allowance between the Township of Central Frontenac and the Township of South Frontenac, running from east to west be closed. The second, is an unopened road allowance that runs north to south between Concessions 8 & 9, wholly within South Frontenac.

The first portion of road allowance is a joint ownership road allowance between the Township of Central Frontenac and the Township of South Frontenac. The unopened road allowance runs through a peninsula in Bobs Lake and is approximately 20 metres in width by 410 metres in length. The unopened road allowance not only separates the two www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 85 of 212 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) – Application to request to stop up, close and transfer portions of unopened road allowance

Townships, but also separates a parcel of land owned by the applicants in Central Frontenac from two parcels of land in South Frontenac also owned by the applicants. The unopened road allowance impedes legal access to the two properties in South Frontenac, therefore obstructing the Building Department’s ability to issue any building permits for the parcels located in South Frontenac. This is a joint jurisdiction road allowance. Section 29 (1) of the Municipal Act provides that both municipalities have jurisdiction over a boundary line and requires that both municipalities must pass by-laws to proceed with the closure. Decisions of the disposition of this jointly owned road allowance must be agreed upon by both South Frontenac and Central Frontenac. Due to the joint ownership of the unopened road allowance, the applicants have also applied to the Township of Central Frontenac to purchase portions of the unopened road allowance. Central Frontenac staff submitted a report to Council with the recommendation to approve, in principle, the closure of the unopened road allowance and proceed to a public meeting. The Central Frontenac staff report is Attachment #2 to this report. The applicants have applied to only purchase the bush/acreage portions of the unopened road allowance due to the high cost of unopened road allowances within 300 feet of waterbodies. The Township of Central Frontenac staff report has recommended that the entirety of the unopened road allowance between the two Townships be closed and transferred as it is against their policy to leave remnant pieces of unopened road allowance. The second portion of unopened road allowance runs north to south and splits the applicant’s southerly parcels, it runs from Bobs Lake at the south end to the unopened road allowance between the Townships at the north end.

Discussion/Analysis Neither of the unopened road allowances can be accessed by a Township Road, they cross a peninsula in Bobs Lake and are surrounded by lands owned by the applicants. When discussing the purchase price with the applicant, the applicant advised that due to the high purchase prices, and due to only truly needing the acreage/bush portions of the unopened road allowances, the applicant applied to only purchase these portions to facilitate access for the purposes of obtaining a building permit for development of the lands owned in South Frontenac. Attachment #3 shows the portions of the unopened road allowance that have been requested to be stopped up, closed and transferred. Based on what the applicant applied for and the Township of South Frontenac policy, the area beyond 300 feet of the water would be 66 feet x 754 feet = 49,170 square feet (49,170 square feet at $0.21 = $10,325.70). The road allowance between Concession 8 & 9 outside of the 300 feet of the water would be 66 feet x 94 feet = 6,204 square feet at $0.21 = $1,392.84. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 86 of 212 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) – Application to request to stop up, close and transfer portions of unopened road allowance

Based on the current South Frontenac fee structure, the total purchase price for the portions the applicant has requested to be transferred would be $10,325.70. As Central Frontenac jointly owns the road allowance, half of $10,325.70 would be payable to Central Frontenac. The entirety of the road allowance between Concessions 8 & 9 would be payable to South Frontenac ($1,392.84). There are three portions of the unopened road allowances that have not been applied for to purchase due to the high cost of the purchase price due to the proximity to a waterbody. These portions of 66 feet x 300 feet = 19,800 square feet with a purchase price of $2.41 per square foot, being $47,718 for each portion, for a total of $143,154 for all three pieces. Staff do not recommend leaving remnant parts of unopened road allowance. In this situation, it is only the current property owner that benefits from having ownership of the entire road allowance. Unfortunately, in this instance, the fee structure has been identified as a barrier to the applicant proceeding to make application to purchase the entire portions of the road allowance. It is understood that Central Frontenac staff and Council have recommended the closure of the entire road allowance, however, the Township of Central Frontenac does not have a purchase price per square foot associated with specific portions of the lands. The Township of Central Frontenac receives an appraisal of the land value to determine the purchase price, which could differ substantially from the current apportionment South Frontenac uses. As the unopened road allowance is owned jointly, it is recognized that both Townships must proceed with the same approach. If South Frontenac choses not to sell the entire road allowance and to only sell a portion of the road allowance, Central Frontenac would not be able to sell the entire unopened road allowance. Staff recognize that what the applicant is prepared to purchase in terms of cost with respect to a road allowance adjacent to a waterbody, results in three remnant parts of the unopened road allowance. A review of the South Frontenac fee structure for the sale of unopened road allowances does provide for alternate approaches to calculate fees in special circumstances. The Township of South Frontenac Road Closing policy notes that the municipality reserves the right to amend the purchase price fees under special circumstances, when considering the sale of a closed road allowance that divides an individual’s property and makes it impossible because of zoning by-law requirements, for the owner to obtain a building permit on the parcel. Should Council not want to adopt the approach of undertaking an appraisal for the lands within South Frontenac, Council may consider reducing the fee for the portion of road allowance that separates the two parcels. Based on the unique situation of this being a jointly owned unopened road allowance, staff recommend that fees for this unopened road allowance should be calculated using an appraisal, consistent with the approach used in Central Frontenac. Staff recommend to have the entire road allowance appraised and the purchase price be determined from this www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 87 of 212 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) – Application to request to stop up, close and transfer portions of unopened road allowance

appraisal. For the jointly owned road allowance, the purchase price would be split between the Township of South Frontenac and the Township of Central Frontenac. Using an appraised value for portion unopened road allowances that impede access to the applicant’s land holdings would have the potential to determine a price for the entire unopened road allowance that may be acceptable to both Townships and the applicant, in a way that avoids creating stranded remnant portions of unopened road allowance. This approach is also consistent with the approach that Central Frontenac uses to determine the purchase price of an unopened road allowance. Staff is seeking direction as to whether Council has any objections or concerns with the closure and transfer of this unopened portion of road allowance to facilitate the enlargement of lands. Staff are also seeking direction from Council on the preferred approach to setting fees for this special circumstance. If Council is supportive of proceeding with this request, staff will begin the process to stop up and close the portions of the unopened road allowances.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. Final purchase price will be determined once the surveyor has completed a survey of the pertinent section of the road allowance. Fees to survey the portion to be transferred would be paid by the applicant. Any fees associated to complete an appraisal will be paid by the applicant.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation

None at this time www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 88 of 212 Township of South Frontenac Staff Report - RC-21-08 (Rosnak) – Application to request to stop up, close and transfer portions of unopened road allowance

Further consultation will occur should Council provide direction to staff to move forward with this application, including consultation with the public, Public Services staff, Recreation staff, Rideau Valley Conservation Authority and the Ministry of Natural Resources and Forestry.

Attachments Attachment #1 – Location Map Attachment #2 – Central Frontenac Staff Report Attachment #3 – Sketch showing the portions applied to purchase

Approvals Report Author: Michelle Hannah, Planning Assistant Submitted By:

Claire Dodds, RPP, MCIP Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Sucker Inset Map Lake

LA KE

BRASH

N LA

Bobs Lake NE LA

RC-21-08 (ROSNAK) CON 9 & CON 8 PT LOT 36 BOB’S LAKE (MUD BAY)

Proposed Road Allowance Closure/Purchase (RC-21-08)

Legend

Subject Property

Benefitting Parcel

Benefitting Parcel LA NE

CON 9 PT LOT 36 CON 8 PT LOT 36 BOBS LAKE (MUD BAY)

E DR IV

Benefitting Parcel

Road

Provincially Significant Wetlands

O RO RB

Proposed Road Allowance Closure/Purchase Railway

Wetland

Wooded Area

SHE

743 SHERBROOKE DR

Water

Assessment Parcel

747 SHERBROOKE DR

Bobs Lake

CON 9 PT LOT 36 CON 8 PT LOT 36 BOBS LAKE (MUD BAY)

770 SHERBROOKE DR

773 SHERBROOKE DR

Bobs Lake

774 SHERBROOKE DR

787 SHERBROOKE DR

786 SHERBROOKE DR

While the Township makes every effort to insure that the information presented is accurate for the intended uses of this map, there is an inherent error in all mapping products, and accuracy of the mapping cannot be guaranteed for all possible uses. This map displays basic topographic features only.

Scale 1:4,000

100

Meters UTM Zone 18 NAD 83

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Bobs Lake

Produced by the Township of South Frontenac under license with the Ontario Ministry of Natural Resources © Queen’s Printer for Ontario, 2020.

Date: 2021-12-20

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Report Number:

32-2022

Date of Meeting:

February 22 2022

From:

Cathy MacMunn, CAO/Clerk

Prepared By:

Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure request– Rosnak, joint road allowance between CF (Oso) and South Frontenac A. Recommendation That Council approve in principle the recommendation of the CAO/Clerk to close the unopened road allowance between Central Frontenac (Oso) and South Frontenac (Bedford) adjacent to Lot 1 Concession 8 Oso, as applied for by the Bradley and Shannon Rosnak; And that we proceed to a public meeting to close the said road allowance before passing said by-law, provided that South Frontenac also approves in principle with the closure B. Background/Information The applicants own lands in Central and South Frontenac on Bob’s Lake. The applicants have applied to close and purchase the road allowance which separates their properties in order that they own the lands in such a way that they can construct the necessary access road and obtain the development permits requested to build on the point which is located in South Frontenac. This is a joint jurisdiction road allowance. Section 29 (1) of the Municipal Act provides that both municipalities have jurisdiction over a boundary line, and requires that both municipalities must pass by-laws to proceed with the closure. The applicants have contacted both Townships and South Frontenac is in the process of obtaining approvals as well. This report has been circulated to the Township of South Frontenac for their information and comment.

Page 91 of 212 A map of the area is attached to this report. Note that the configuration of the proposed closure includes the full extent of the road allowance in Central Frontenac (shore to shore) whereas the portion in South Frontenac is for a shorter interior section. This configuration suggested by the applicants contemplates the full closure on the northern 33’ to accommodate our policy which prefers not leaving remnant undeveloped portions of road allowance left over from the closure, but a shorter interior section on the South Frontenac side to take into account the potential costs for the applicant given South Frontenac’s valuation process for shoreline property. Since it is a joint allowance with joint jurisdiction over the full allowance, it would be preferable to have the applicants to purchase the full extent on both the Central and South sides, but staff recognize the financial impediment for the applicant. Managers and planning staff have been circulated for comments. The Manager of Emergency Services and Public Works Manager both indicated the full extent should be closed for at least the northern 33’ within Central The Manager of Community Planning and the Manager of Development Services have indicated a preference of closing and conveying the full extent of the road allowance on both sides of the boundary.. Given the time of year, and amount of snow, staff did not undertake a site visit at this time as the laneway to the road allowances is not plowed. The applicant has provided some photographs and staff can do a site visit once the snow has melted. If Council endorses the recommendation today, and provided South Frontenac also agrees in principle, we would next schedule a public meeting and provide notification under the policy. Given the allowance has lake frontage on Bob’s Lake, staff will circulate the public meeting notice and request for comments to RVCA and MNRF as well as the usual agencies contacted. C. Financial Implications An appraisal of land value would be obtained to determine purchase price. Given the joint jurisdiction, each township would value the 33’ feet within their jurisdiction according to each municipality’s road closure policy. The applicant is responsible for all administrative, legal and surveying costs. Any revenue from the sale would be put into reserves.

D. Attachments

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Page 93 of 212

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Rosnak Road Allowance

Legend Assessment Parcels Citations

0.2

0.11

0.2 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

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1: 4,514

Portions of Road Allowance proposed to be purchased

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To: Council Prepared by: Development Services Department Date of Meeting: May 17, 2022 RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to request Subject: to stop up, close and transfer portions of unopened road allowance

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concession 8 and 9, District of Storrington.

Recommendation That Council direct staff to proceed with the process of closing and transferring ownership of a 12 metre (40 foot) by approximately 124 metre (417 foot) portion of unopened road allowance, between Concession 8 & 9, District of Storrington.

Background Staff have received an application requesting the closing of a portion of the unopened road allowance between Concessions 8 & 9, District of Storrington, Attachment #1. The road allowance proposed to be stopped up, closed, and transferred runs from east to west along a peninsula in Dog Lake. The unopened road allowance splits two properties owned by the applicants, municipally known as 4394 Atkins Lane. The property to the north of the unopened road allowance is developed with a small cottage and outbuildings. The property to the south of the unopened road allowance is developed with a former bait house, now used as a multi-purpose building/workshop. A portion of this structure was constructed on the unopened road allowance. The main building on the property was constructed almost entirely on the unopened road allowance, satellite image shown in Attachment #2. The property is comprised of three separate PINs, two separately conveyable parcels of land and the unopened road allowance running through. It is the intention of the applicants to merge all pieces together if the unopened road allowance closure is approved by Council.

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Page 97 of 212 Township of South Frontenac Staff Report - RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to request to stop up, close and transfer portions of unopened road allowance

Discussion/Analysis The unopened road allowance leads to water but is not accessible by a Township Road. The main building impedes any access to the water at the eastern end of the road allowance, and there is also a steep embankment down to the water at this end of the road allowance. Public Service staff have advised that there is not an appropriate point of access to Dog Lake from this unopened road allowance. The unopened road allowance is undersized by today’s Township standards and is only approximately 12 metres (40 feet) in width, instead of the standard 20 metres (66 feet). Staff would also like the opportunity to visit the property once the road allowance has been marked by surveyors to gain a better picture of exactly where the road allowance lies on the land with respect to the structures and the waterbody. Based on Township policy, the entire length of the unopened road allowance is within 300 feet of the waterbody. The purchase price for the unopened road allowance would be calculated at $2.41 per square foot, 12 metres (40 feet) by 124 metres (417 feet) = 16,680 square feet, being $40,198.80 plus HST. Staff is seeking direction as to whether Council has any objections or concerns with the closure and transfer of this unopened portion of road allowance to facilitate the enlargement of lands. If Council approves, staff will begin the process to stop up and close the portions of the unopened road allowances.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation

Public Service Staff

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Page 98 of 212 Township of South Frontenac Staff Report - RC-21-09 (Boychuk) (Wilson, Brigneti) – Application to request to stop up, close and transfer portions of unopened road allowance

Further consultation will occur should Council provide direction to staff to move forward with this application, including consultation with the public, Public Services staff, Recreation staff, Cataraqui Conservation and the Ministry of Natural Resources and Forestry.

Attachments Attachment #1 – Location Map Attachment #2 – Satellite View showing the structures on the property / road allowance

Approvals Report Author: Michelle Hannah, Planning Assistant Submitted By:

Claire Dodds, RPP, MCIP Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Inset Map

RE I D

E N

L ANE

I TA

ORM S BEE RO AD W ES

E N

1559 ORMSBEE RD

1539 ORMSBEE RD

1531 ORMSBEE RD

1575 ORMSBEE RD

N E

E W LANE

T PO IN

1569 ORMSBEE RD

1561 ORMSBEE RD

1547 ORMSBEE RD

RC-21-09 (BOYCHUK) (WILSON BRIGNETI) 4934 ATKINS LANE

ORMSBEE RD

Dog Lake ORMSBEE RD

Cranberry Lake

Legend

4422 ATKINS LANE

Subject Property

Proposed Road Allowance Closure/Purchase Benefitting Parcel

AT K

IN S

4418 ATKINS LANE

Road

Benefitting Parcel 4394

Railway

Provincially Significant Wetlands Wetland

ATKINS LANE

4406 ATKINS LANE

Wooded Area Water

Assessment Parcel

Proposed Road Allowance Closure/Purchase (RC-21-09)

4378 ATKINS LANE

ORMSBEE RD 4394 ATKINS LANE

Benefitting Parcel

Produced by the Township of South Frontenac under license with the Ontario Ministry of Natural Resources © Queen’s Printer for Ontario, 2020.

Dog Lake

4377 ATKINS LANE

154 PINE POINT RD

Scale 1:2,000

100

Meters UTM Zone 18 NAD 83 PINE POINT RD

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4376 ATKINS LANE

Date: 2021-12-20

Legend Assessment Parcels

0.1

0.03

0.1 Kilometers

Notes

Page 100 of 212

1: 1,128

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To: Council Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Office Expansion Feasibility Study Award

Summary This reports seeks Council approval for the award of the Office Expansion Feasibility Study

Recommendation THAT Council award the Office Expansion Feasibility Study to Colbourne & Kembel, Architects, Inc in the amount of $68,528.24 net of rebatable HST. AND that the additional required funding in the amount of $48,528.24 be funded from Facilities Reserve.

Background On December 14, 2021, a staff report was brought forward seeking support to assess options for the expansion of the Township’s administrative offices located at 4432 George Street including the expansion of the existing building along with alternatives. The request initially provided for five (5) alternatives for the expansion. At the January 25, 2022 meeting Council supported a notice of motion to remove three (3) of the five (5) options that considered the use of the Sydenham Library. An RFP for consulting services for an Administrative Office Expansion Feasibility Study was issued on April 19, 2022 and closed on May 3, 2022.

Discussion/Analysis Two (2) submissions were received for the consulting services for an Administrative Office Expansion Feasibility Study. Below is a summary of the budget submissions received: Firm Name Colbourne & Kembel, Architects Inc. (without engineering) Colbourne & Kembel, Architects Inc. (with engineering) J.L. Richards

Submission Amount (net of rebatable HST) $49,422.80 $68,528.24 $202,764.94

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Page 102 of 212 Township of South Frontenac Staff Report - Office Expansion Feasibility Study Award

Both met all the requirements of the RFP. The Township has worked with both proponents in the past. In reviewing the submissions for methodology, schedule of work and budget, staff recorded the following overall scoring: Firm Name Colbourne & Kembel, Architects Inc. (with engineering J.L. Richards

Score (out of 90) 86 57

Staff are recommending the award of the contract to Colbourne & Kembel, Architects (CKA) based on scoring and previous experience working with the proponent. Further, the proponent provided a budget proposal with or without engineering. Staff feel that the option with the engineering component is the best approach as it will provide a lens on the mechanical, electrical and structural components required of next steps when looking to move to the design stage. The proposal provides for the review of the existing facility along with 3 satellite options within the hamlet of Sydenham. It is anticipated that the project would take approximately 4-5 months to complete.

Financial Implications The 2021 budget included an amount of $20,000 for the project. Additional funds are being requested in the amount of $48,528.24 from the Facilities Reserve to fund the project.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Notice/Consultation -Troy Dunlop, Manager of Technical Services and Infrastructure -Jamie Brash, Manager of Facilities and Solid Waste

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Page 103 of 212 Township of South Frontenac Staff Report - Office Expansion Feasibility Study Award

Attachments None.

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 104 of 212

To: Council Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Utilities Kingston Contract Extension

Summary This repors seeks Council approval for the extension of the current contract with Utilities Kingston for a period of 5 years.

Recommendation THAT the Township of South Frontenac enter into a contract with Utilities Kingston to extend the Operation and Maintenance of the Sydenham Water System until December 31, 2026 subject to one extension of five years for the years 2027-31. AND that the Mayor and CAO be authorized to sign this contract on behalf of the Township of South Frontenac.

Background Utilities Kingston has supplied the Township with services for the operation and maintenance of the Sydenham water system since 2005. The last contract between Utilities Kingston and the Township was effective January 1, 2016 until December 31, 2021 and provides an option for two (2) – five (5) year extensions. Further the contract provides for an annual update to the financial information set out in the Proposal to the Agreement as Schedule B that reflect inflation or changes to actual supplies. Currently, the contract has been extended on a month to month basis.

Discussion/Analysis The Manager of Technical Services and Infrastructure and Chief Administrative Officer have been in ongoing discussions with Utilities Kingston over the last few months to finalize the proposed extension of the contract that expired December 31, 2021 along with the updated Schedule B within that contract that provides for an inflation adjustment along with any changes based on use of supplies. The contract extension provided keeps all existing contracts terms intact except for the updated schedule B. In reviewing schedule B, both the Manager of Technical Services and Infrastructure as well as the Chief Administrative Officer feel that the proposed fees are reasonable for the services being provided. A copy of schedule B is provided as an attachment.

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Page 105 of 212 Township of South Frontenac Staff Report - Utilities Kingston Contract Extension

The Township has a great working relationship with Utilities Kingston and have no concerns with the current services being provided. Further, Utilities Kingston provides a level of expertise for the Sydenham Water Plant that is critical to the Township. It is staff’s recommendation that the contract extension be approved for a period of five (5) years for a period of January 1, 2022 to December 31, 2026. The amendment also continues to include one more option for a five (5) year extension for the period of January 1, 2027 to December 31, 2031.

Financial Implications Sufficient funds exist within the 2022 budget for the operations of the Sydenham Water Plant including contracted services for the maintenance of the plant.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): ENTER SPECIFIC ACTION ITEM HERE

Notice/Consultation -Troy Dunlop, Manager of Technical Services and Infrastructure

Attachments Schedule B – Utilities Kingston Financial Proposal 2022

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 106 of 212 APPENDIX A FINANCIAL PROPOSAL TABLE 1 OPERATIONAL/MAINTENANCE COSTS 2022 Frequency Type

Number of Hours

Rate

Total Hours Charged

Total Annual Hours

Hourly Rate $

Total Cost $

Day

Month

Year

165

Daily Rounds

Regular

330

79.00

26,070.00

Weekend /Holidays

Double Time

252

79.00

19,908.00

Half Day Rest Period - after overnight call

Regular

77.50

310.00

Full Day Rest Period - after overnight call

Regular

77.50

620.00

Coordination of Contractors Subfores

Regular

100.00

4,800.00

Supervision Treatment

Regular

126.00

3,024.00

Management Treatment

Regular

137.00

1,644.00

Supervision Underground

Regular

126.00

3,024.00

Management Underground

Regular

137.00

1,644.00

Management metering & SCADA

Regular

130.00

1,560.00

Coordination of DWQMS

Regular

100.00

4,800.00

Director

Regular

158.00

1,896.00

Weekly Bacti Sampling - hours per week

1.5

Regular

1.5

89.00

6,942.00

Monthly/Quarterly Sampling - hours per month

Regular

89.00

2,136.00

Regular

83.00

3,984.00

228

Regular

456

55.75

25,422.00

Hydrant Inspections

3 times per year, full day with 2 operators

Regular

76.00

3,648.00

Valve Maintenance

3 times per year, full day with 2 operators

Regular

76.00

3,648.00

Maintenance / Monthly Duties hours per month Vehicle - hours per use

Page 107 of 212 APPENDIX A FINANCIAL PROPOSAL TABLE 1 OPERATIONAL/MAINTENANCE COSTS 2022 Frequency Day

Month

Year

248

116

Type

Number of Hours

Rate

Total Hours Charged

Total Annual Hours

Vehicle - 6 times per year (hydrant + valve maintenance)

Regular

55.75

2,676.00

Regular

89.00

4,272.00

On Call

3968

2.75

10,912.00

On Call

2784

2.75

7,656.00

MOEE Inspections/Misc reports - full days per year Weekday on call Weekend/Holiday On call

Hourly Rate $

Total Annual Cost

Total Cost $

$ 140,596.00

Page 108 of 212

APPENDIX A TABLE 2 CHEMICAL COSTS - 2022 Total Cost (Delivered) $

Type

Amount Used (litres)

Cost/litre $

XL1900

1000

3.96

3,960.00

Sodium Hypochlorite

2500

0.19

462.50

Ammonium Sulphate

2500 $ 2.84 Total Annual Cost

$ $

7,100.00 11,522.50

Page 109 of 212 Table 3 ADDITIONAL COSTS 2022 Type

Number of units

Cost/unit

Total Cost

Aluminium Reagent Kit

195.00

Free Chlorine Reagents

300.00

Total Chlorine reagents

300.00

Annual Hach Equip Calibrations

All Units

2,200.00

Annual Flow Meter Calibrations

All Units

1,000.00

1,600.00

Backwash Tank Sludge Removal

300.00

900.00

Cleaning Supplies/Misc.

n/a

200.00

Mono /Free Chem Key

3 $ 140.00 Total Annual Costs

$ $

420.00 6,115.00

Page 110 of 212 APPENDIX A Table 4 Regulatory Microbiological 2022 Location

#TC/EC Samples

Type of TC/EC Unit TC/EC test Cost $

Sub Total

HPC

Samples

HPC Unit Cost

Sub Total

Total Annual Costs $

728.00

Raw Water

P/A

14.00

728.00

n/a

$ 7.00

Treated Water

MPN

14.00

728.00

$ 7.00

$ 364.00

1,092.00

Distribution

114

MPN

14.00

1,596.00

$ 7.00 $ 448.00 Total Annual Cost

$ $

2,044.00 3,864.00

Page 111 of 212

APPENDIX A Table 5 Regulatory Chemical 2022 Analysis

Regulated Samples

Unit Cost

Total Annual Cost

Schedule 24

$ 773.00

773.00

Schedule 23

62.00

Fluoride

13.00

Sodium

13.00

Nitrate & Nitrite

13.00

52.00

THM’s

69.00

552.00

Alkalinity

13.00

104.00

Lead

18.00

144.00

Haloacetic Acids

$ 210.00

840.00

20 $ 80.00 Total Annual Cost

$ $

1,600.00 4,153.00

Microcystin

Page 112 of 212

APPENDIX A Table 6 Operational Testing 2022 Total Annual Cost

Analysis

Regulated

Samples

DOC

21.00

252.00

Colour

13.00

156.00

12 $ 13.00 Total Annual Cost

$ $

156.00 564.00

TSS (supernatant)

Unit Cost

Table 7 Sampling 2022 Type

Total Annual Costs

Annual Sampling Costs

Water Trax Upload Fee

8,581.00 Waived

Total Annual Costs

8,581.00

Page 113 of 212 APPENDIX A

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

DESCRIPTION Director Manager Engineer Supervisor Treatment & Underground Manager - Metering & Service Connections QMS Coordinator Network Coordinator Sub foreperson Treatment & Underground Engineering Technologist Journeyperson Measurement & Communication Quality Assurance Operator Maintenance Technicians Treatment Operator Treatment Locator Billing Clerk Operator Underground Clerk

TABLE 8 RATES FOR SERVICE 2018-2022 YEARS 2017 2018 2019 2020 $ 140.00 $ 140.00 $ 145.00 $ 145.00 $ 120.00 $ 120.00 $ 125.00 $ 125.00 $ 105.00 ` $ 110.00 $ 110.00

$ $ $

2021 150.00 130.00 115.00

$ $ $

2022 158.00 137.00 121.00

$ 110.00

120.00

126.00 130.00 100.00 104.00

$ 110.00

115.00

94.00

$ 95.75

97.75

99.75

101.75

$ $ $

$ $

90.00 81.00

$ 91.75 $ 82.50

$ $

93.75 84.25

$ $

95.50 86.00

$ $

97.50 87.75

$ $

100.00 90.00

$ $

80.00 78.13

$ 81.50 $ 79.75

$ $

83.25 81.25

$ $

85.00 83.00

$ $

86.50 84.50

$ $

89.00 89.00

$ $ $ $ $ $

74.51 71.30 70.00 70.00 68.55 68.00

$ $ $ $ $ $

77.50 74.25 72.75 72.75 71.25 70.75

$ $ $ $ $ $

79.00 75.75 74.25 74.25 72.75 72.25

$ $ $ $ $ $

80.75 77.25 75.75 75.75 74.25 73.50

$ $ $ $ $ $

83.00 79.00 78.00 78.00 76.00 75.00

76.00 72.75 71.50 71.50 70.00 69.25

Page 114 of 212

Table 9 Water Meter Services Cost (Per Meter)

Service New Water Meter Installation

666.88

Water Meter Reading Services

2.03

Ownership Change Meter Read

364.50

Trouble Shooting

Cost per hour ‐ refer to Tables 1 & 8

Page 115 of 212

To: Council Prepared by: Public Services Department Date of Meeting: May 17, 2022 Subject: Fabric Replacement on the Keeley Sand /Salt Dome

Summary This report provides information on the Keeley Road sand/salt dome fabric replacement and seeks Council approval.

Recommendation That Council approve an amount of $35,000 to replace (3) three fabric roof panels on the Keeley Road sand/salt dome. This necessary repair be funded from the Facilities Reserve Fund. That this project be awarded to Barretts Farm and Family Centre who are the Contractor of Record that provides service to maintain warranty of Calhoun design dome structures.

Background After the last heavy wet snow event in April of this year, Public Services staff noticed a tear in the second fabric panel on the Keeley Road sand/salt dome. Due to the design of the roof structure, how it is interconnected with the shingled sand dome entrance inside the dome, the first three fabric roof panels will need to be replaced.

Discussion/Analysis To keep consistent with all the other sand dome roof panel replacement projects, the white Elite FR fabric will be used once again on this repair. The rest of the fabric panels are still in fair condition but will require replacement within the next few years due to the age of the fabric ((12) twelve years-building was erected in 2010). The remainder of the fabric panels can be replaced without compromising the three new panels at a future date due to the design. The (10) ten year pro-rated warranty on the fabric panels has expired but the remaining components of the structure including the steel has a (15) fifteen year warranty.

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Page 116 of 212 Township of South Frontenac Staff Report - Fabric Replacement on the Keeley Sand /Salt Dome

Financial Implication The $35,000 for the panel replacements will be funded from the Facilities Reserve Fund.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Attachments N/A Approvals Submitted By:

Jamie Brash Manager of Facilities and Solid Waste Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 117 of 212 Minutes of the SOUTH FRONTENAC MUSEUM SOCIETY 2022 ANNUAL GENERAL MEETING Thursday February 24, 2022

Attendance In Person: Amanda Pantrey, Ann and John McDougall, Ray Leonard, Ron Vandewal, Jane and Andy Adamson, Michael Gemmell, John Angus, Wilma Kenny, Louise Day, Claude Silver, Dale Morey, Doug Morey, Denise Tipton, Lynne Hutcheson. By Zoom: Janice Templeman, Nicole Van Camp. Note: All in person attendee’s Covid Documents were checked.
Remembering Pat Barr (Wilma Kenny) and Floyd Deyo (Andy Adamson) Wilma Kenny spoke a few words about Pat Barr a former Councillor and member of the Society. Pat was the only woman to serve on this Council. She was very interested in history of the area. Andy Adams spoke a few words about Floyd Deyo, an original member of the Society. Floyd had tremendous knowledge of the mining in the area. He was also well known for his practical jokes when manning booths for the Museum.
Approval of the Agenda Moved by Wilma, seconded by Ann
Approval of the Minutes of the February 9, 2021 AGM Moved by Andy, seconded by Jane
Financial Report: Nicole Van Camp, Treasurer Due to Covid activities, expenses were low. Approval: Moved by Nicole, seconded by Gerrit
Reports

President’s Report Collection Management Queen’s Internship 2022 Exhibits Marketing Membership Docents Treasurers in the Attic The Bellrock and Petworth Mills Township Updates

Attachment 1 Below

John McDougall Attachment 2 Andy Adamson, Janice Templeman Attachment 3 John McDougall Attachment 4 Denise Tipton Attachment 5 Gerrit Buitenhuis Attachment 6 Ann McDougall Jane Adamson John Angus Virginia Lavin (Chair, Mills Committee) Attachment 7 Ray Leonard, Amanda Pantrey

Ann McDougall reminded everyone that membership fees are due. Jane Adamson updated the number of docents and opening days in 2021. Amanda Pantrey indicated that the SF Recreational Master Plan is almost finalized and that the museum is part of this plan. Mayor Vandewal announced that a new position for economic development was created by the City of Kingston and South Frontenac Township to look specifically at the rural area of the City and South Frontenac. Doug Morey requested an update of accomplishments for the Museum’s Strategic Plan.

Elections for the Board of Directors: (3yr term)

Directors will serve until the Society AGM indicated, to be held in February of the following year. • • •

Andy Adamson John Angus Margaret Brand

(until 2022 AGM) (until 2022 AGM) (until 2022 AGM)

Page 118 of 212 • • • • • • •

Gerrit Buitenhuis Wilma Kenny John McDougall Janice Templeman Denise Tipton Ian Mackay Nicole Van Camp

(until 2022 AGM) (until 2022 AGM) (until 2022 AGM) (until 2022 AGM) (until 2022 AGM) (until 2023 AGM) (until 2023 AGM)

Nominations Committee Report: Wilma Kenny (Chair), Gerrit Buitenhuis, Denise Tipton Proposed Slate of New Directors & Nominations from the floor • Louise Day (until 2024 AGM) • Claude Silver (until 2024 AGM) • Michael Gemmell (until 2024 AGM)

MOTION: That Nominations be closed. Moved by Denise, seconded by Janice MOTION: That the slate of Board Members be approved. Moved by Wilma, seconded by Lynne Advisors: (ex-officio): (not elected) • Tim Laprade, Arena and Recreation Supervisor, Township of South Frontenac • Ray Leonard, South Frontenac Township Council Representative • Amanda Pantrey, Program, Events and Education Coordinator, Township of South Frontenac • Ken Brown, Honorary Life Member 8. Guest Speaker: Michael Gemmell, Chair, Township of South Frontenac Heritage Committee Adjournment

MEETING OF THE BOARD OF DIRECTORS FEB. 24, 2021 “After the Annual Meeting, the Board of Directors will elect a President, Vice-President, Secretary-Treasurer (or separate Secretary and Treasurer as determined from time to time by the Board) from the elected Directors” The purpose of this meeting is to elect the Executive of the Society for 2022 Nominations: Past President President Vice-President Treasurer Secretary

John McDougall (ex-Officio) Wilma Kenny Gerrit Buitenhuis Nicole Van Camp Denise Tipton

Nominations from the Floor - None MOTION: That Nominations be closed.

Moved by Ann, seconded by Louise

MOTION: That the slate of Officers of the Society for 2022 be approved. Moved by Jane, seconded by Doug Adjournment

Page 119 of 212

BUDGET/ACTUAL for 2021 Line # 1 STARTING BALANCE 2 Bank Balance 3 GIC @ Nov 16, 2021 4 5 TOTAL CARRY FORWARD FROM 2020.12.31 6 7 INCOME 8 Membership Fees 9 Sale of Portland My Home ($30 each - No increase) 10 Donations 11 Grants from Township (2021 Community Grant) 12 Other Grants HODG $1545; Verona Lions $5000 13 14 TOTAL INCOME 15 16 EXPENSES 17 Assoc. Memberships 18 Office Supplies 19 Strategic Plan Implementation 20 Summer 2021 Exhibits 21 Student to Catalog Women’s Institute Material from Districts (grant returned to SFT in 2020) Website (Assistance with Search Engine Optimizations, 22 Better Security, Statistics, Mail Lists) 23 Marketing Services (Other promotional activities) 24 Signage / Banners (Portable & Permanent) 25 Speakers at the Society Meetings (Gifts, snacks) 26 Community Special Events Misc. Expense (Heritage Garden and $100.00 donation) 27 28 29 TOTAL EXPENSES 30 31 PROJECTED NET INCOME for 2021 (line 14-line 29) 32 33 PROJECTED BALANCE at DEC. 31, 2021 (lines 5 + 14 - 29)

Budget

Actual

$ $

8,359.37 6,610.67

$ 8,443.96 $ 6,644.08

14,970.04

$15,088.04

$ $ $ $ $

600.00 150.00 1,000.00 2,500.00 3,000.00

$ 390.00 $ 360.00 $ 1,410.60 $ 6,545.00

6,750.00

$ 8,705.60

$ $ $ $ $

200.00 400.00 2,000.00 2,000.00 2,000.00

$ $

500.00

$ $ $ $ $

500.00 500.00 400.00 1,000.00 500.00

395.50 273.29

$ 10,000.00

814.87

108.61 37.47

(1,250.00) $ 7,890.73

13,504.55

$ 22,978.77

Page 120 of 212 SFMS Approved Budget for 2022 Line

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

STARTING BALANCE Bank Balance GIC @ Nov 16 2021

$ $

8,359.37 6,644.08

TOTAL CARRY FORWARD FROM 2021-12-31

15,003.45

1,545.00

$ $ $ $ $ $ $

25,000.00 2,500.00 3,000.00 600.00 300.00 1,000.00 3,000.00

36,945.00

Assoc. Memberships Office Supplies Strategic Plan Implementation Summer 2022 Exhibits Website (Assistance with Search Engine Optimizations, Better Security, Statistics, Mail Lists)

$ $ $ $ $

200.00 400.00 2,000.00 2,000.00 500.00

Marketing Services (Other promotional activities) Signage / Banners (Portable & Permanent) Speakers at the Society Meetings (Gifts, snacks) FED DEV Mills Grant Community Special Events Misc. including Heritage Garden

$ $ $ $ $ $

500.00 400.00 400.00 25,000.00 400.00 500.00

TOTAL EXPENSES

32,300.00

NET INCOME for 2022 (Revenue minus Expenses)

4,645.00

BALANCE at DEC. 31, 2022 (Starting Balance plus Rev. minus Exp.)

19,648.45

REVENUE Gov. of Ontario Ministry of Heritage Grant (HODG) Gov, of Ontario (Other) Gov. of Canada (Fed Dev) Community Grant Municipal Grant Municipal Grant (Other) Membership Fees Sale of Portland My Home Books Donations Misc. Revenue TOTAL REVENUE EXPENSES

32 33 34 35 36 37 38

Page 121 of 212

To: Council Prepared by: Development Services Department Date of Meeting: May 17, 2022 RC-21-05 (De Groot) –Application to stop up, close and Subject: transfer a portion of an Unopened Road Allowance between Concessions 10 & 11, District of Storrington

Summary An application has been received by Development Services Staff to request to stop up, close and transfer a portion of unopened road allowance between Concessions 10 & 11 to enlarge the abutting vacant land to the north of the road allowance.

Recommendation That Council pass By-Law 2022-39 to stop up, close and transfer ownership of Part 1, Plan 13R22600 being a portion of an unopened road allowance adjacent to the property located at 572 Burnt Hills Road.

Background An application was submitted to the Development Service Department to stop up, close and transfer a portion of unopened road allowance between Concessions 10 & 11, District of Storrington. The applicants own property adjacent to the unopened road allowance on either side. The northerly portion is developed with a home, the sewage system for the home was developed on the unopened road allowance. This application came before Council for consideration on August 17, 2021. Council directed staff to move forward with the process to stop up, close and transfer a portion of unopened road allowance. A public meeting was held on November 2, 2021, no concerns were raised by the public or Council at this meeting. Planning staff have received and reviewed Survey 13R22600, Attachment #1. Part 1 on Plan 13R22600 is the portion of the unopened road allowance to be purchased and transferred to the applicants.

Discussion/Analysis Planning staff and Public Services staff visited the site on June 1, 2021. Public Services staff advised that they have no issues with selling the road allowance as there is very little www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 122 of 212 Township of South Frontenac Staff Report - RC-21-05 (De Groot) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 10 & 11, District of Storrington

chance that a public road or boat launch will ever be feasible at this location, and because the sewage disposal system has been constructed in this location with no other viable option on the lands. During the public notice portion of the process, Planning staff received a few inquiries via email and telephone for additional information about the location and intent of the application due to the notice provided in the Frontenac News. There have been no concerns or requests from the public to purchase a portion of the road allowance to date. Based on the Township policy for closing road allowances, the first 300 feet of the unopened road allowance within the waters edge will have the purchase price of $2.41 per square foot applied to it, the entirety of the unopened road allowance is within the first 300 feet. The surveyed Part 1 is approximately 12.192 metres wide by approximately 57.7 metres in length. The measurements are irregular, but the surveyor has confirmed the area of Part 1 is 672.3 square metres, (7,236.9 square feet). The purchase price of Part 1, Plan 13R22600, being part of the Road Allowance between Concession 10 & 11 will be $17,440.92 plus HST (2,267.32) = $19,708.24.

Financial Implications The application fee and legal deposit has been paid by the applicant to process this road closing application. The final purchase price is noted above and is payable prior to the transfer of Part 1 to the applicants. Fees to survey the portion to be transferred have been paid by the applicant.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation •

Public Services staff were consulted. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 123 of 212 Township of South Frontenac Staff Report - RC-21-05 (De Groot) –Application to stop up, close and transfer a portion of an Unopened Road Allowance between Concessions 10 & 11, District of Storrington

•

Notice to the Public was circulated in the Frontenac News beginning on October 5th, 2021 for a period of 4 weeks. The notice was also posted on the Township website. Notice to owners abutting the subject and benefitting properties were circulated notice by mail no less than 4 weeks prior to the November 2nd Public Meeting.

Attachments Attachment #1 – Survey Plan 13R22600 Attachment #2 – By-Law 2022-39

Approvals Report Author: Michelle Hannah, Planning Assistant Submitted By:

Claire Dodds, RPP, MCIP Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 124 of 212

Page 125 of 212 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2022-39 BEING A BY-LAW TO STOP UP, CLOSE AND SELL A PORTION OF AN UNOPENED ROAD ALLOWANCE BEING PART 1 PLAN 13R22600, PART OF ROAD ALLOWANCE BETWEEN CONCESSION 10 & 11, DISTRICT OF STORRINGTON; De Groot

WHEREAS, the Municipal Council of the Township of South Frontenac may pass a by-law to stop up, close and sell any highway or part thereof pursuant to the Municipal Act, section 34(1): AND WHEREAS pursuant to the Township of South Frontenac’s Notice By-law No. 2016-73, the Corporation of the Township of South Frontenac caused to be advertised the proposal to close portions of the said road allowance: AND WHEREAS the said road allowance is not used as a publically travelled road: AND WHEREAS no objections have been received to the road closing: NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the portion of road allowance being Part 1 Plan 13R22600, Part of Road Allowance between Concession 10 & 11, District of Storrington, Township of South Frontenac, shall be stopped up and closed and ownership transferred to the abutting property owner of Part Lot 32, Concession 11, Part 2 on 13R8874, District of Storrington, being all of PIN 36287-0025 and Part Lot 32, Concession 10, Part 1 Plan 13R8874, District of Storrington, being all of PIN 36287-0107, municipally known as 572 Burnt Hills Road, Seeley’s Bay.

THAT the Mayor and Clerk are hereby authorized and directed to execute such documents as are required; and

THAT this By-law shall come into force and take effect upon registration of this By-law. Dated at the Township of South Frontenac this 17th day of May, 2022. Read a first and second time this 17th day of May, 2022. Read a third time and finally passed this 17th day of May, 2022.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 126 of 212

To: Council Prepared by: Development Services Department Date of Meeting: May 17, 2022 Subject: Update to Building By-law Building Permit Fees

Summary This report provides background information and recommends the Building By-law (By-law No. 2014-26) be amended to implement changes to ensure Building fees continue to reflect the cost of delivering services without increasing unnecessarily.

Recommendation THAT Council pass By-law 2022-40 to update By-law 2014-26, as amended, to adjust the mechanism to assess building fees; and THAT staff bring forward a report in relation to the Reserve Policy which includes the assessment of the appropriate upset limit of the Building Reserve balance at a future Council meeting.

Background The current Building By-law (By-law No. 2014-26 as amended) includes language that automatically adjusts the Township’s building fees annually on February 1st based on the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa. In prior years, this index resulted in increases similar to inflation as measured by the Total Consumer Price Index (CPI). This allowed fees to keep up with the cost of delivering building services, which is largely driven by annual wage increases, vehicle maintenance and insurance. At its regular meeting on January 11, 2022, Council deferred the staff recommendation to replace the current non-residential cost index with the October Total CPI and passed a motion to freeze building fees until additional information could be provided regarding the cost of delivering building services and the size and appropriateness of the building reserve. At the same meeting, Council also approved the staff recommendation to freeze Part 8 fees until at least February 1, 2023, to determine the cost of delivering that new service.

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Township of South Frontenac Staff Report – Update to Update to Building By-law Building Permit Fees

Page 127 of 212

At the January 25th, 2022 meeting, Council directed staff to schedule a public meeting in accordance with the requirements of the Building Code to amend the by-law to update the way the permit fees are updated, calculated and along with an option of putting into effect a freeze on fee increases when the building reserve reaches a threshold of the rolling three (3) year average of the building services operating costs.

Discussion/Analysis Public Meeting Summary Under the Ontario Building Code, when Council considers changes to the Building By-law, a public meeting is required. A public meeting was held on April 12, 2022 to review a number of proposed changes to ensure Building fees continue to reflect the cost of delivering services without increasing unnecessarily. The proposed changes that were reviewed are outlined below: •

•

Indexing the Fees set out in Schedule “C” to the October Total CPI deviation to a maximum increase of 4% annually, instead of using the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa; and, Endorsing establishing a limit to the size of the building reserve that is equivalent to annual building services operating costs based on a rolling three (3) year average; and, That upon reaching the reserve limit, building fees as set out in Schedule “C” of the Building By-law No. 2014-26 would be frozen.

There were no members of the public in attendance at the April 12, 2022 public meeting. Council had a number of questions relating to the implementation of the fees and expressed interest in ensuring on-going monitoring of the fees to ensure reserves are maintained in a fiscally responsible manner. Following the April 12, 2022 public meeting, Council directed staff to bring back a by-law to amend Building By-law 2014-26 to reflect these changes to an upcoming Council meeting. In response to Council’s comments regarding the ongoing monitoring and review of the fee structure, the draft by-law has been updated to include language that an annual review of the fee structure will be completed. Council also directed staff to review the parameters of the building reserve within the reserve policy to ensure that an appropriate upset limit is set within the policy. A report assessing the current reserve policy will be brought forward to Council at a future meeting.

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Township of South Frontenac Staff Report – Update to Update to Building By-law Building Permit Fees

Page 128 of 212

Financial Implications The passing of the recommended bylaw would result in Building fees being frozen at their 2021 levels until at least February 1, 2023, due to the size of the current building reserve. Staff do not anticipate the recommended changes in the bylaw to result in less revenues than the cost to deliver services. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority:

Attachments

By-law 2022-40 to amend Building By-law 2014-26

Approvals Submitted by:

Claire Dodds, RPP, MCIP Director of Development Services Approved by:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 129 of 212 TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-40 BEING A BY-LAW TO AMEND BY-LAW 2014-26 A BY-LAW TO REGULATE CONSTRUCTION, DEMOLITION, AND CHANGE OF USE PERMITS FOR BUILDINGS, STRUCTURES, AND ALL OTHER RELATED SERVICES WITHIN THE TOWNSHIP OF SOUTH FRONTENAC AND TO REPEAL BY-LAW 2015-05 WHEREAS pursuant to section 9 of the Municipal Act, 2001 S.O. 2001, chapter 25 a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to section 8. (1) of the Municipal Act, 2001 S.O. 2001, chapter 25 the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate to enhance the municipality’s ability to respond to municipal issues; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes municipal council to pass By-laws respecting construction, demolition and change of use permits, inspections and related matters including fees; AND WHEREAS notice was given and a Public meeting held on April 12, 2022 in accordance with the Building Code Act, 1992, S.O. 1992, c.23, as amended in relation to proposed amendments to the Building By-law 2014-26, as amended with respect to building related fees; NOW THEREFORE, the Council of The Corporation of the Township of South Frontenac enacts as follows:

THAT section 7, Fees and Refunds, of by-law 2014-26 is hereby amended by deleting 7.4 and replacing it with the following section 7.4: 7.4 The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1 st of February based upon the October Bank of Canada Total CPI (https://www.bankofcanada.ca/rates/price-indexes/cpi) to a maximum increase of 4%; where such index indicates negative growth, or if the building reserve exceeds the annual building services operating costs based on a rolling three (3) year average, the fees shall remain at the level established for the prior year. The Chief Building Official shall update Schedule “C” as of February 1st each year, rounding the fees to the nearest dollar. Where the annual adjustment is not sufficient to result in a change to Schedule “C”, the result shall serve as the basis for the next year’s calculation. Where the annual adjustment is sufficient to result in a change to Schedule “C” then this new figure shall be the basis for the next year’s calculations. In all situations, no amendment to the by-law shall be required to give effect to the fee changes. Fees shall be reviewed annually as part of the budget process.
And THAT By-law 2015-05 that previously amended By-law 2014-26 shall be repealed.
THIS BY-LAW shall come into force and take effect upon the date of passage, this 17th day of May, 2022. Read a first and second time this 17th day of May, 2022 Read a third time and finally passed this 17th day of May, 2022 THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 130 of 212

To: Council Prepared by: Development Services Department Date of Meeting: May 17, 2022 Zoning By-law Amendment Application Subject: PL-ZBA-2022-0031 (Gordon)(DeGeer), 2414 and 2418-2420 Rutledge Road

Summary This report recommends that Council pass a by-law to change the zone on the subject lands from Limited Service Residential Waterfront – Special Provision (RLSW-88) and Rural (RU) to Waterfront Residential – Special Provision (RW-48). The RW-48 zone will reflect that the subject lands will be a waterfront property with frontage on a public road, will recognize the waterfrontage, and will permit an accessory building to be located in the front yard of the dwelling.

Recommendation THAT By-law 2022-41 to amend the zoning on lands at 2414 Rutledge Road and a portion of lands at 2418-2420 Rutledge Road from Limited Service Residential Waterfront - Special Provision (RLSW-88) and Rural (RU) to Waterfront Residential Special Provision (RW-48) be passed.

Background Council held a virtual public meeting under the Planning Act on April 19, 2022, on the proposed amendment to Zoning By-law No. 2003-75. This application is being brought forward to Council for a decision.

Discussion/Analysis Summary of Application The subject lands consist of 2414 Rutledge Road and the portion of 2418-2420 Rutledge Road that is subject to consent application S-19-21-L for a lot addition. The applicant has requested a zoning by-law amendment to change the zoning on the subject lands to fulfill a condition of provisional approval of the consent application. The Limited Service Residential Waterfront – Special Provision (RLSW-88) zone and Rural (RU) zone would be changed to Waterfront Residential – Special Provision (RW-48). Changing the zone on the subject lands will reflect that it will be a waterfront property with frontage on a public road, will continue to recognize the waterfrontage of the subject lands, and will permit an accessory building to be located in the front yard of the dwelling. Property Description www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 131 of 212 Township of South Frontenac Staff Report - PL-ZBA-2022-0031 (Gordon)(DeGeer), 2414 and 2418-2420 Rutledge Road

The subject lands are located on the north side of Rutledge Road, east of the intersection of Sydenham Road and Rutledge Road. They consist of approximately 8 acres of land, with 177 metres of frontage on Rutledge Road and 61 metres of frontage on Sydenham Lake. 2414 Rutledge Road is developed with a single detached dwelling, a sewage system, and an accessory detached garage. The dwelling is located 145 metres from the road. The garage is located 130 metres from the road. The lands consist of field and forest. There is a watercourse on the west side of the subject lands that flows from Rutledge Road to Sydenham Lake. Department and Agency Comments The application did not meet the criteria for circulation to Public Services and Building Services (Septic System Review). The application does not affect safe access to the public road nor does it affect the sewage system. Cataraqui Conservation was not circulated on the rezoning application, as they had no objection to the approval of the consent application when they reviewed it in 2021. Public Comments A virtual public meeting was held under the Planning Act on April 19, 2022. No comments were received from members of the public at the meeting. Mayor Vandewal asked for clarification on whether the existing driveway is over an easement or if it needs to be moved onto the property. Staff response - The purpose of the consent application for a lot addition was to provide 2414 Rutledge Road with direct access from the road. The easement will no longer be required as the driveway will be fully located on the enlarged property. Planning Analysis The proposed zoning by-law amendment was assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The PPS 2020 allows growth and development to be directed to rural lands, including residential lot creation and development that is compatible with the rural landscape (section 1.1.5). The PPS promotes efficient land uses and development patterns that support strong, livable and healthy communities, protect the environment and public health and safety and facilitate economic growth. The Director of Development Services had consideration for the PPS 2020 as well as the County and Township Official Plans in the decision to grant provisional approval to consent application S-19-21-L for a lot addition. The zones on the enlarged property need to be changed so that the consent application does not creation a situation that contravenes any applicable provisions of the Zoning By-law, per section 5.5.4 of the Zoning By-law.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 132 of 212 Township of South Frontenac Staff Report - PL-ZBA-2022-0031 (Gordon)(DeGeer), 2414 and 2418-2420 Rutledge Road

2414 Rutledge Road was created in 2011. It is a property that has frontage on Sydenham Lake but does not have frontage on Rutledge Road. It is currently accessed by a right-ofway over 2418-2420 Rutledge Road. The RLSW-88 zone on 2414 Rutledge Road reflects that this property does not have frontage on the public road. The RLSW-88 zone also permits the lot to have less than 91 metres (300 feet) of waterfrontage. 2414 Rutledge Road will be enlarged as a result of consent application S-19-21-L, such that it will gain approximately 117 metres (384 feet) of frontage on Rutledge Road. The lot addition lands are currently zoned Rural (RU). The zone on the enlarged property must be changed to a Waterfront Residential (RW) zone to reflect that it will be a waterfront property with frontage on a public road. The RW zone must be a property-specific zone (e.g. RW48) to continue to recognize the waterfrontage of the subject lands. As indicated previously, there is an accessory detached garage on the enlarged property. Section 5.24.2 of Zoning By-law No. 2003-75 does not permit accessory buildings or structures to be located in the front yard. The garage, located between the dwelling and the road was in a compliant location in the RLSW zone, as, the front yard is on the water side of the dwelling. With the addition of the frontage on Rutledge Road, the front yard changes to the roadside of the dwelling. As a result of the lot enlargement consent, the garage would now be considered to be in the front yard. The proposed RW-48 zone will acknowledge the existing accessory building in the front yard. It is appropriate to continue to allow the accessory building to be located in the front yard because it was legally constructed in this location. Also, it is setback 400 metres from the highwater mark, in conformity with the Township’s environmental protection policies. It is also setback 130 metres from Rutledge Road, in a location that does not visually or practically impact the use of surrounding properties. The consent application rationalized the lands that are being used by the two subject properties and facilitates long term access to each property. It is the opinion of staff that the proposed zoning by-law amendment is consistent and conforms to the Provincial Policy Statement 2020, the County of Frontenac Official Plan, and the South Frontenac Official Plan, and represents good planning for the subject property.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: Choose an item. • Action Item (if applicable):N/A

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 133 of 212 Township of South Frontenac Staff Report - PL-ZBA-2022-0031 (Gordon)(DeGeer), 2414 and 2418-2420 Rutledge Road

Notice/Consultation Council held a virtual public meeting under the Planning Act on April 19, 2022.

Attachments

By-law 2022-41

Approvals Report Prepared By: Anna Geladi, MCIP, RPP, Planner Report Reviewed By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 134 of 212

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-41 BEING A BY-LAW TO AMEND BY-LAW 2003-75, AS AMENDED, TO REZONE LAND FROM LIMITED SERVICE RESIDENTIAL WATERFRONT SPECIAL PROVISION ZONE (RLSW-88) AND RURAL (RU) TO WATERFRONT RESIDENTIAL SPECIAL PROVISION ZONE (RW-48) ON LANDS DESCRIBED AS PART OF LOT 7, CONCESSION 5, BEING PART 1 ON PLAN 13R20066 AND A PORTION OF LANDS DESCRIBED AS PART OF LOT 7, CONCESSION 5, BEING PARTS 2 TO 5 ON PLAN 13R20066, DISTRICT OF LOUGHBOROUGH: DEGEER & GORDON WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; AND that there be no further notice pursuant to Section 34 (17) of the Planning Act; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac, hereby enacts as follows: 1.

THAT Schedule “B”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Limited Service Residential Waterfront – Special Provision (RLSW-88) and Rural (RU) to a Waterfront Residential- Special Provision (RW-48) for the lands shown on Schedule “1”.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by adding a new section RW-48 (2414 Rutledge Road, Part of Lot 7, Concession 5 District of Loughborough - DeGeer) immediately after the last RW – Special Provision section to read as follows: RW-48 (2414 Rutledge Road, Part of Lot 7, Concession 5, District of Loughborough - DeGeer) Notwithstanding the provisions of Section 8 or any other provision of this By-law to the contrary, on the lands zoned Special Waterfront Residential (RW-48), the following provisions apply: • • •

Water frontage (minimum) 66 metres (200 ft.) An accessory building shall be permitted to be located between the principal building and the front lot line. The minimum setback from the front lot line for an accessory building shall be 100 Metres (328 ft.).

All other provisions of this by-law shall apply. 3.

THAT Zoning By-law Number 2003-75 as amended is hereby further amended by deleting Limited Service Residential Waterfront – Special Provision 88 (RLSW-88) (Part of Lot 7, Concession V, Loughborough District - Gordon) from section 10.5 – Special RLSW – Limited Service Residential – Waterfront Zones.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said Section 34.

Page 135 of 212

Dated at the Township of South Frontenac this 17th day of May, 2022. Read a first and second time this 17th day of May, 2022. Read a third time and finally passed this 17th day of May, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 136 of 212

Schedule 1 This is Schedule “1” to By-law No. 2022-41.

Passed this 17th day of May, 2022

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 137 of 212

To: Council Prepared by: Office of the Clerk Date of Meeting: May 17, 2022 Subject: Speed Limit Reduction – Bradford & Wolfe Swamp Roads Summary This report is a follow up to the report presented to Council on May 3, 2022 that was in response to a request for speed limit reduction on Bradford Road and Wolfe Swamp Road and is seeking Council approval to pass By-law 2022-42 to implement these changes.

Recommendation That Council pass By-law 2022-42 being a by-law to amend By-law 2000-01, and reduce the speed limit on Bradford Road East, Bradford Road West, and Wolfe Swamp Road. Background At the May 3, 2022 Council meeting, Troy Dunlop, Manager of Technical Services and Infrastructure, presented a report that summarizes the outcomes of a speed limit review that was carried out by staff in response to a petition received relating to sections of Bradford Road and Wolfe Swamp Road that recommended a reduced speed limit as a result. Discussion/Analysis Following the report presented and the outline of the criteria presented to Council on May 3, 2022, staff were directed to bring forward a by-law to effect change in the speed limit reduction on these roads. Financial Implications The financial implications were included in the May 3, 2022 report. Once the by-law is passed, the estimated costs for labour and material to supply and install four new speed limit signs along all three roads is expected to be approximately $1,100 which will be covered under the operating budget for roads. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 138 of 212 Township of South Frontenac Staff Report - Speed Limit Reduction – Bradford & Wolfe Swamp Roads

•

Priority: Choose an item.

Climate Considerations ☒ Not applicable to this report. ☐ This initiative supports climate change mitigation/adaption efforts in South Frontenac; and/or impacts the Township’s resilience to climate change. Notice/Consultation

Petition Holder Manager of Operations and Fleet

Attachments By-law 2022-42 Approvals Submitted By:

Angela Maddocks Clerk Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 139 of 212

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-42 A BY-LAW TO AMEND BY-LAW 2000-01, BEING A BY-LAW TO REGULATE THE USE OF TRAFFIC, PARKING AND STOPPING ON HIGHWAYS AND BRIDGES IN THE TOWNSHIP OF SOUTH FRONTENAC, TO REGULATE SPEEDS AS OUTLINED IN SCHEDULE “A”. WHEREAS By-law 2000-01 regulates the use of traffic, parking and stopping on highways and bridges under the jurisdiction of the Council of the Corporation of the Township of South Frontenac, pursuant to the Municipal Act, R.S.O. 1990, Ch. 45, as amended and the Municipal Act, 2001, Ch. 25, as amended; and WHEREAS Council wishes to amend By-law 2000-01 as amended, for the purposes of regulating the speed on Wolfe Swamp Road and Bradford Road. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That the attached Schedule “A-49” is hereby added to By-law 2000-01 as amended.

This by-law shall come into force and take effect upon the posting of the appropriate speed limit signs.

Dated at the Township of South Frontenac this 17th day of May, 2022. Read a first and second time this 17th day of May, 2022. Read a third time and finally passed this 17th day of May 2022.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 140 of 212

SCHEDULE “A-49” (By-law 2022-42) Maximum Rate of speed 60 kilometers (35 miles) per hour. Highway

From

Wolfe Swamp Road

Petworth Road

Colebrook Road

Bradford Road West

Camden Portland Boundary Road

Wolfe Swamp Road

Bradford Road East

Wolfe Swamp Road

Ellerbeck Road

Page 141 of 212

To: Council Prepared by: Corporate Services Department Date of Meeting: May 17, 2022 Subject: Signing Officer Update

Summary This reports seeks Council approval for an update to the by-law in regards to Signing Officers for the Township which provides for the addition of the Finance Supervisor.

Recommendation THAT Council approve by-law 2022-43 which provides for the amendment of Signing Officers to include the Finance Supervisor; And that by-law 2019-39 be repealed.

Background In June of 2019, By-law 2019-39 was approved by Council to update the structure of Signing Officers for the Township to remove names and itemized authorized positions. The by-law specifies: That bank signing authorities are assigned to: • • • • •

Mayor CAO/Deputy Clerk Director of Corporate Services & Treasurer Deputy Treasurer Clerk

Electronic approvals are assigned/set up to the positions of CAO, Director of Corporate Services & Treasurer, Deputy Treasurer and the Clerk. Any transaction, whether by electronic or by cheque shall have at a minimum one of the following signing authorities: • • •

CAO/Deputy Clerk Director of Corporate Services & Treasurer Deputy Treasurer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 142 of 212 Township of South Frontenac Staff Report - Signing Officer Update

Examples of typical transactions include: • Accounts Payable electronic funds transfers and cheques • Payroll direct deposit • Bank transfers between Township accounts The following types of payments processed through pre-authorized payment shall be excluded from requiring dual authorization: • Utility payments such as Hydro One and Bell Canada • Fixed leases such as photocopiers Bank transfers between Township accounts, with supporting documentation, would only require a single authorization and will be processed by: Director of Corporate Services & Treasurer Deputy Treasurer

Discussion/Analysis With the addition of the New Finance Supervisor position, the current by-law requires an update to the signing officers to provide the authority to the Finance Supervisor. The Finance Supervisor would be authorized to sign off on any Township transaction itemized within the by-law including the processing of bank transfers. However, as itemized in the background section, any transaction, whether by electronic or by cheque shall continue to require a minimum one of the following signing authorities: • • •

CAO/Deputy Clerk Director of Corporate Services & Treasurer Deputy Treasurer

By-law 2022-43 provides for the update of signing officers to include the Finance Supervisor and to repeal by-law 2019-39

Financial Implications None.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 143 of 212 Township of South Frontenac Staff Report - Signing Officer Update

Notice/Consultation -Stephanie Kuca, Acting Director of Corporate Services & Treasurer

Attachments By-law 2022-43

Approvals Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 144 of 212

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-43 A BY-LAW TO PROVIDE FOR THE APPOINTMENT OF BANKING SIGNING AUTHORITIES

WHEREAS section 11(2) of the Municipal Act, 2001, c. 25 as amended, provides a municipality with authority to pass by-laws regarding the financial management of the municipality; AND WHEREAS section 23.1 of the Municipal Act, 2001, authorizes the municipality to delegate its powers and duties under the Municipal Act, 2001, subject to certain requirements; AND WHEREAS the Corporation of the Township of South Frontenac requires that in addition to the Treasurer, certain other employees of the Township be designated to sign cheques, authorize electronic funds transfers and other banking transactions in order to ensure efficient processing of funds; AND WHEREAS section 287 of the Municipal Act, 2001, authorizes the municipality to provide that the signatures may be mechanically or electronically reproduced; NOW THEREFORE the Council of the Corporation of the Township of South Frontenac enacts as follows: 1.

THAT the authorized banking signing officers on behalf of the Corporation are: (i) (ii) (iii) (iv) (v) (vi)

the Mayor the Chief Administrative Officer/ Deputy Clerk the Director of Corporate Services & Treasurer the Deputy Treasurer the Clerk the Finance Supervisor

THAT payments whether electronic or by cheque must be authorized by two (2) banking signing officers with, at a minimum, authorization from one of the following officers: (i) (ii) (iii)

the Chief Administrative Officer/ Deputy Clerk the Director of Corporate Services & Treasurer the Deputy Treasurer

That utilities and fixed lease providers where payments are processed through pre-authorized payment be excluded from the requirement of two (2) signing officers.

That bank transfers between Township bank accounts with supporting documentation only require a single approval and be processed by: (i) (ii) iii)

the Director of Corporate Services & Treasurer, the Deputy Treasurer, or the Finance Supervisor

This by-law shall come into force and take effect on the day of passing and;

That By-law 2019-39 be repealed.

Dated at the Township of South Frontenac this 17th day of May, 2022. Read a first and second time this 17th day of May, 2022. Read a third time and finally passed this 17th day of May, 2022.

Page 145 of 212 …2

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 146 of 212

Payment Listing For the period of April 1-30 2022

Accounts Payable Payment Listing: For the period of April 1-30 2022

922,259.56

For the period of April 1-30 2022

251,256.23

1,173,515.79

Payroll:

Total Payments

RECOMMENDATION:

1. It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending April 1-30, 2022 in the amount of $ 1,173,515.79 Submitted by: Zach VanDrunen Accounting Clerk Approved by: Kyle Griese Acting Deputy Treasurer

System:

2022-05-09

User ID:

zvandrunen

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:09:26 AM

From: 2022-04-01

To: 2022-04-30

Page:

Page 147 of 212

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000016906

Date

Inv #

2022-04-12

Vendor

Description

63440

COUNTY OF FRONTENAC GIS Services 4th quarter

64158

COUNTY OF FRONTENAC Meraki Enterprise License

76570

THE FRONTENAC NEWS Ads

Total EFT000000016906 EFT000000016982 2022-04-26 Total EFT000000016982 EFT000000016995 2022-04-26 Total EFT000000016995

Total Gen

Amount $29,961.76 $29,961.76 $147.55 $147.55 $3,488.54 $3,488.54

$33,597.85

0037 TaxSB-FP Cheque EFT000000016981

Date

Inv #

2022-04-26 2021 YE ADJ 2

Vendor

Description

CONSEIL DES ECOLES PUBLIQUES Development charges 2021

Total EFT000000016981

Total TaxSB-FP

Amount $1,500.00 $1,500.00

$1,500.00

1000 Cheque 072012

Date

Inv #

2022-04-12 1133

Total 072012 072025 Total 072025 072031

Total 072031 EFT000000016896

2022-04-12

Vendor

Description

2498090 Ontario Limited FILTERS FOR AIR CHANGER

VERONA LIONS CLUB 22/03/18 W.INSTITUTE Hall Rental - W. Institute

2022-04-12 220312-13 220312-16 220312-17

SNIDER, THE ESTATE OF PERCY Plowing Mar 2-12/22 Plowing Mar 2-12/22 Plowing Mar 2-12/22

338943

ATKINSON HOME BUILDING CENTRE Recycle boxes

2022-04-12

Total EFT000000016896 EFT000000016913 2022-04-12

Amount $402.97 $402.97 $700.00 $700.00 $457.92 $427.39 $488.45 $1,373.76 $118.99 $118.99

ESKEROD SIGNS 29465

Firehouse sign reface

21204

IMPACT PROPERTY SOLUTIONS INSTALL OUTLET FOR AUTO OPENER

64471 64178

LEONARD HEATING & COOLING Service and clean Service call

509559

ATKINSON HOME BUILDING CENTRE Softener Salt

Total EFT000000016913 EFT000000016922 2022-04-12 Total EFT000000016922 EFT000000016928 2022-04-12

Total EFT000000016928 EFT000000016972 2022-04-26 Total EFT000000016972 EFT000000016984 2022-04-26

$216.24 $216.24 $366.05 $366.05 $192.58 $226.92 $419.50 $33.55 $33.55

CULLIGAN 90900TL 90900TL 4050272 98832TL 98832TL

Total EFT000000016984 EFT000000017024 2022-04-26

Bottled water Bottled water Bottled water Bottled water Bottled water

INA485802

RIGNEY BUILDING SUPPLIES Radar

121094

TROUSDALE’S HOME HARDWARE Paint

Total EFT000000017024 EFT000000017032 2022-04-26

$4.58 $64.00 $10.07 $59.50 $4.58 $142.73 $72.88 $72.88 $50.87

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 121247

Flag

Total EFT000000017032

Total

Page:

Page 148 of 212 $36.62 $87.49

$3,934.16

1100 Counc Cheque 072035

Date

Inv #

2022-04-26

Vendor

Amount

CLUDO INC. INV-3783

Total 072035 EFT000000016968

Description

2022-04-26

Essential Search

$1,220.00 $1,220.00

AIRD BERLIS

Legal

746814 Total EFT000000016968

Total Counc

$712.32 $712.32

$1,932.32

1210 CAO Cheque EFT000000016936

Date

Inv #

2022-04-12

Vendor

Description

220328-35

ORMSBEE’S MERCANTILE BOX LUNCHES X12

117124

PRINTFUSION INC. Business Cards

SF220406

WATERHOUSE EXECUTIVE SEARCH Recruitment

Total EFT000000016936 EFT000000016942 2022-04-12 Total EFT000000016942 EFT000000017041 2022-04-26 Total EFT000000017041

Total CAO

Amount $158.75 $158.75 $53.42 $53.42 $19,334.40 $19,334.40

$19,546.57

1220 Communications Cheque EFT000000016942

Date

Inv #

2022-04-12 117021

Total EFT000000016942 REGROUP 220408 2022-04-08

Vendor

Description

PRINTFUSION INC. Tax bill inserts

REGROUP MASS NOTIFICATION NEW-5166 Annual Subscription NEW-5166-FOREX Annual Subscription FOREX

Total REGROUP 220408

Total Communications

Amount $1,805.31 $1,805.31 $15,675.00 $4,410.95 $20,085.95

$21,891.26

1250 Clk Cheque EFT000000016907

Date

Inv #

2022-04-12

Vendor

Description

175378

CUNNINGHAM SWAN CARTY Legal services

4671 4671

TROUSDALE’S FOODLAND Coffee supplies Coffee supplies Coffee supplies

390614

UPPER CANADA OFFICE SYSTEMS Copier rental/usage

64155

COUNTY OF FRONTENAC Keyboard & mouse

3500 3500

TROUSDALE’S FOODLAND Coffee cream/other supplies Coffee cream/other supplies

391451

UPPER CANADA OFFICE SYSTEMS Copier usage

Total EFT000000016907 EFT000000016952 2022-04-12

Total EFT000000016952 EFT000000016957 2022-04-12 Total EFT000000016957 EFT000000016982 2022-04-26 Total EFT000000016982 EFT000000017031 2022-04-26

Total EFT000000017031 EFT000000017038 2022-04-26 Total EFT000000017038

Total Clk

Amount $155.69 $155.69 $36.56 $30.07 $14.23 $80.86 $1,581.62 $1,581.62 $144.50 $144.50 $15.25 $7.58 $22.83 $369.28 $369.28

$2,354.78

1275 Fin Cheque

Date

Inv #

Vendor

Description

Amount

System:

2022-05-09

User ID:

zvandrunen

072018

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2022-04-12

Page 149 of 212

M.F.O.A. 2022JP-SF-03

Total 072018 EFT000000016906

Page:

2022-04-12

Job ad temp DT

63435

COUNTY OF FRONTENAC Canada computers

64157

COUNTY OF FRONTENAC APC Back-ups

Total EFT000000016906 EFT000000016982 2022-04-26 Total EFT000000016982

Total Fin

$234.05 $234.05 $42.72 $42.72 $126.18 $126.18

$402.95

1300 Elec Cheque 072037

Date

Inv #

2022-04-26

Vendor

Description

Amount

DATA FIX 9498

Total 072037

Voter List Management Services

$4,833.60 $4,833.60

Total Elec

$4,833.60

Total GG

$89,993.49

20 PP&P 2100 Fire Cheque 072016

Total 072016 072031

Total 072031 072034 Total 072034 072036 Total 072036 072039 Total 072039 072042

Date

Inv #

2022-04-12

Total 072045 072046 Total 072046 072049 Total 072049 EFT000000016892

Description

BK0009566 BK0009566

FIREHALL BOOKSTORE Fire Fighter Exam Prep Fire Fighter Exam Prep

210531-39 210622-19 220312-12 220312-14 220312-18 220312-19 220312-20

SNIDER, THE ESTATE OF PERCY Grass cutting May/21 Grass cutting Jun7 & 22/21 Plowing Mar 2-12/22 Plowing Mar 2-12/22 Plowing Mar 2-12/22 Plowing Mar 2-12/22 Plowing Mar 2-12/22

10070753

CITY OF CLARENCE-ROCKLAND Driver training course

207716

CODE 4 FIRE & RESCUE INC. Triple Pump Power Unit

BK0009754

FIREHALL BOOKSTORE Fire - Strategic Planning

2022-04-12

2022-04-26

Amount $255.15 $22.64 $277.79 $213.70 $85.48 $915.84 $915.84 $366.34 $101.76 $142.46 $2,741.42 $259.49 $259.49 $6,222.62 $6,222.62 $94.15 $94.15

RDC GROUP 5129

Total 072042 072045

Vendor

2022-04-26

55 Gallon Spill Kits

220330-17

SNIDER, THE ESTATE OF PERCY Bin Rental March 2022

1020178

STARFIELD LION COMPANY TOG Repair

2022-026

TOWNSHIP LEEDS AND THE THOUSAND ISLANDS NFPA Fire Inspector

36770

BOULTON SEPTIC/LARMON’S Pumped Holding tank Mar 28/22

A3993170

ABELL PEST CONTROL INC. Pest Control Feb 2022

165633

AJ STONE COMPANY LIMITED Helmet

1-264896

BELL MOBILITY (RADIO DIVISION) Site rental Mar 2022

2022-04-26

2022-04-12

Total EFT000000016892 EFT000000016893 2022-04-12 Total EFT000000016893 EFT000000016895 2022-04-12 Total EFT000000016895 EFT000000016898 2022-04-12

$1,196.56 $1,196.56 $263.31 $263.31 $73.18 $73.18 $900.00 $900.00 $290.02 $290.02 $41.18 $41.18 $611.40 $611.40 $328.00

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000016898 EFT000000016903 2022-04-12

Page 150 of 212 $328.00

CANADIAN TIRE 144679 144692 144695 145298

Total EFT000000016903 EFT000000016910 2022-04-12 10822 Total EFT000000016910 EFT000000016913 2022-04-12

Lamp Oil and filters Hardhat Totes/misc D.MARTIN WELDING & FABRICATING Aluminum Brackets

$20.34 $351.22 $91.51 $71.96 $535.03 $2,716.99 $2,716.99

ESKEROD SIGNS 29465

Total EFT000000016913 EFT000000016915 2022-04-12

Firehouse sign reface

37548

FORT GARRY FIRE TRUCKS LTD Locks

132804 132808 132809 132810 132811

FRASSO AUTOMOTIVE SERVICE Maintenance Service Maintenance Service Annual Safety Inspection Annual Safety Inspection Annual Safety Inspection

20023

IMPACT PROPERTY SOLUTIONS LABOUR TO INSTALL NEW FIXTURE

KS31629 KS31694

KENWORTH ONTARIO - KINGSTON Annual Inspection Annual Safety Inspection

64277 64334 64337 64338 64418 64322

LEONARD HEATING & COOLING FURNACE REPAIR- NO HEAT SERVICE CALL REPAIR BLOWER FURNACE CLEANING FURNACE CLEANING CLEANING AND SERVICE REPAIR Clean furnace

220318

LEONARD, ELIZABETH Cleaning Hartington

2104921873 2104921873

MESSER CANADA INC. Oxygen Oxygen

220305

MARK R. HALLADAY EMERGENCY TRAINING AND CERTIFICATION X3

Total EFT000000016915 EFT000000016916 2022-04-12

Total EFT000000016916 EFT000000016922 2022-04-12 Total EFT000000016922 EFT000000016925 2022-04-12

Total EFT000000016925 EFT000000016928 2022-04-12

Total EFT000000016928 EFT000000016929 2022-04-12 Total EFT000000016929 EFT000000016931 2022-04-12

Total EFT000000016931 EFT000000016932 2022-04-12 Total EFT000000016932 EFT000000016933 2022-04-12

Page:

MCNICHOLS CONSTRUCTION LTD 220315 BRADSHAW Plow Bradshaw FH Mar 2-15/22 220315 BURRIDGE Plow Burridge FH Mar 2-15/22

Total EFT000000016933 EFT000000016942 2022-04-12 117124

PRINTFUSION INC. Business Cards

1542

TROUSDALE’S FOODLAND BOTTLED WATER

Total EFT000000016942 EFT000000016952 2022-04-12 Total EFT000000016952 EFT000000016963 2022-04-26

$216.24 $216.24 $121.50 $121.50 $170.28 $146.93 $377.08 $372.78 $343.93 $1,411.00 $198.43 $198.43 $1,012.46 $4,542.12 $5,554.58 $445.40 $179.71 $240.10 $240.10 $453.49 $218.02 $1,776.82 $60.00 $60.00 $287.46 $287.46 $574.92 $198.43 $198.43 $1,017.60 $1,017.60 $2,035.20 $53.42 $53.42 $49.17 $49.17

12 VOLT DOES IT 96 98

Total EFT000000016963 EFT000000016966 2022-04-26

Lightbars Kussmaul Electronics

A4112027 A4124486 A4148145

ABELL PEST CONTROL INC. Pest Control April 2022 Pest Control April 2022 Pest Control April 2022

166173

AJ STONE COMPANY LIMITED Spectacle Kit

8737

ASSELSTINE HARDWARE Safety Tape

Total EFT000000016966 EFT000000016969 2022-04-26 Total EFT000000016969 EFT000000016971 2022-04-26

$6,497.38 $1,475.52 $7,972.90 $41.18 $49.49 $50.80 $141.47 $211.41 $211.41 $22.34

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 8751

Total EFT000000016971 EFT000000016975 2022-04-26 IK0055865 Total EFT000000016975 EFT000000016978 2022-04-26

Water softener salt BLACK DOG TIRE & LUBRICANTS Service call

Page:

Page 151 of 212 $50.82 $73.16 $177.98 $177.98

CANADIAN TIRE 145428

Total EFT000000016978 EFT000000016987 2022-04-26

Rake/Shovel/Paint

$229.81 $229.81

Mineral Oil High Flow Jet Fan

$83.81 $10,476.19 $10,560.00

DARCH FIRE CI30004485 CI30004419

Total EFT000000016987 EFT000000016989 2022-04-26 10881

D.MARTIN WELDING & FABRICATING Repair water truck

207288

EARL ROSEBUSH FUELS 473.0L @ 1.343

IN159707. IN159707.

FIRE MARSHAL’S PUBLIC FIRE FIRE EXAM PREP FIRE EXAM PREP

Total EFT000000016989 EFT000000016990 2022-04-26 Total EFT000000016990 EFT000000016994 2022-04-26

Total EFT000000016994 EFT000000016998 2022-04-26

$795.52 $795.52 $710.98 $710.98 $15.26 $284.70 $299.96

GRIBB SEPTIC 8895

Total EFT000000016998 EFT000000017002 2022-04-26

Pumping

2019881 2019881 2019881

J & J LANDSCAPING Winter Snow plowing Winter Snow plowing Winter Snow plowing

25888

JODY CAMPBELL’S SEPTIC SERVICE Toilet Rental

KS32080

KENWORTH ONTARIO - KINGSTON Replace valve

011730 011423

M&L SUPPLY, FIRE & SAFETY Hose/Appliances V320 Celsius Pack Kit

11962 11947 11954

R. THURSTON TECHNOLOGIES Service Call Apr 4 2022 Two-way Mobile Radio Tower site rental

110168

UNISYNC GROUP LIMITED Clothing

Total EFT000000017002 EFT000000017003 2022-04-26 Total EFT000000017003 EFT000000017005 2022-04-26 Total EFT000000017005 EFT000000017011 2022-04-26

Total EFT000000017011 EFT000000017025 2022-04-26

Total EFT000000017025 EFT000000017036 2022-04-26 Total EFT000000017036

Total Fire

$274.75 $274.75 $1,144.80 $595.30 $732.67 $2,472.77 $113.97 $113.97 $178.99 $178.99 $6,320.29 $16,269.48 $22,589.77 $302.74 $1,435.53 $381.60 $2,119.87 $252.31 $252.31

$77,976.47

2410 Ride Program Cheque 072040

Date 2022-04-26

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 303103221358051 Salary recovery 303103221358052 Salary recovery

Total 072040

Total Ride Program

Amount $2,413.21 $919.32 $3,332.53

$3,332.53

2605 Build Cheque EFT000000016894

Date

Inv #

2022-04-12

Description

IN0023005

AINLEY GRAHAM & ASSOCIATES LTD Professional Services

6083-687916

TOWN AND COUNTRY AUTO SUPPLY PARTS

1272270

4 OFFICE AUTOMATION LTD Copier usage

Total EFT000000016894 EFT000000016951 2022-04-12 Total EFT000000016951 EFT000000016965 2022-04-26 Total EFT000000016965

Vendor

Amount $237.86 $237.86 $18.18 $18.18 $595.11 $595.11

System:

2022-05-09

User ID:

zvandrunen

EFT000000016967

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2022-04-26 IN0023171

AINLEY GRAHAM & ASSOCIATES LTD Professional Services

64156

COUNTY OF FRONTENAC Cables

Total EFT000000016967 EFT000000016982 2022-04-26 Total EFT000000016982

Total Build

Page:

Page 152 of 212 $196.29 $196.29 $142.78 $142.78

$1,190.22

2620 Anml Ctl Cheque EFT000000017007

Date

Inv #

2022-04-26 810419

Total EFT000000017007 EFT000000017045 2022-04-29

Vendor

Description

KINGSTON HUMANE SOCIETY Pound service fees

FRONTENAC MUNICIPAL LAW SF-AC-2022-APR 22/04 Animal Control

Total EFT000000017045

Total Anml Ctl

Amount $1,614.74 $1,614.74 $3,418.99 $3,418.99

$5,033.73

2625 Lvstck Cheque EFT000000017023

Date

Inv #

2022-04-26

Vendor

Description

Amount

REDDEN, JOSEPH 956283 956283 956282 956282 956282

Livestock kill Livestock mileage Livestock - photos Livestock kill Livestock mileage

Total EFT000000017023

Total Lvstck

$50.00 $4.96 $5.09 $50.00 $31.70 $141.75

$141.75

2640 Bylaw enf Cheque EFT000000017045

Date

Inv #

2022-04-29 SF-P-2022-APR SF-P-2022-APR

Vendor

Description

FRONTENAC MUNICIPAL LAW 22/04 Parking 22/04 Parking

Total EFT000000017045

Amount $485.39 $720.46 $1,205.85

Total Bylaw enf

$1,205.85

Total PP&P

$88,880.55

30 Trans 3000 PW OH Cheque EFT000000016970

Date

Inv #

2022-04-26 C14258-040122

Vendor

Description

ALLIANCE WIRELESS COMMUNICATIONS 22/03 Answering Service

Total EFT000000016970

Total PW OH

Amount $454.47 $454.47

$454.47

3005 RdAdmOH Cheque EFT000000016898

Date

Inv #

2022-04-12

Vendor

Description

1-264896

BELL MOBILITY (RADIO DIVISION) Site rental Mar 2022

11963

R. THURSTON TECHNOLOGIES Service tower

Total EFT000000016898 EFT000000017025 2022-04-26 Total EFT000000017025

Total RdAdmOH

Amount $295.38 $295.38 $129.74 $129.74

$425.12

3010 Cheque 072013

Date

Inv #

2022-04-12

Description

Amount

A-1 LOCK & KEY 67403

Total 072013 072021

Vendor

2022-04-12 11581

Padlocks PHASE 1 ELECTRIC Small business lighting

$245.08 $245.08 $40.70

System:

2022-05-09

User ID:

zvandrunen

Total 072021 072023 Total 072023 072024 Total 072024 072031

Total 072031 072032

Total 072032 072038 Total 072038 072045

Total 072045 072048

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page 153 of 212 $40.70

2022-04-12

TOLLES LTD. 1084

Column reinstatement

7107

VERONA FOODLAND COFFEE SUPPLIES

210816-27 210817-28 210818-29 210823-42 210824-32 210825-33 210525-12 210526-13 210527-14 210531-06 210615-39 210616-40 210617-41 210618-42 210622-50 210623-01 210624-02 210630-44 210808-16 210809-19 220331-01

SNIDER, THE ESTATE OF PERCY Flagging Aug 16/21 Flagging Aug 17/21 Flagging Aug 18/21 Flagging Aug 23/21 Flagging Aug 24/21 Flagging Aug 25/21 Flagging May 25/21 Flagging May 26/21 Flagging May 27/21 Bin Rental May/21 Flagging Jun 15/21 Flagging Jun 16/21 Flagging Jun 17/21 Flagging Jun 18/21 Flagging Jun 22/21 Flagging Jun 23/21 Flagging Jun 24/21 Bin Rental Jun/21 Container Rental Aug 8/21 Flagging Aug 9/21 Bin Rental Mar 2022

477 478

A&D MECHANICAL 2019 Replace Venter motor Replace Heat exchanger

2713

DPH SERVICE STATION MAINTENANCE LTD Repaired diesel pump

220323-46 220408-05 220408-18

SNIDER, THE ESTATE OF PERCY Keeley Rd Wate Mar 23 2022 Seacan Container Apr 8/22 Keeley Road Apr 8/22

2022-04-12

2022-04-26

$3,019.36 $3,019.36 $53.56 $53.56 $478.53 $478.53 $478.53 $478.53 $478.53 $478.53 $239.26 $239.26 $239.26 $76.32 $239.26 $239.26 $239.26 $226.66 $239.26 $239.26 $239.26 $76.32 $76.32 $239.26 $76.32 $5,795.72 $437.57 $793.73 $1,231.30 $142.46 $142.46 $178.08 $76.32 $178.08 $432.48

TOLLES LTD. 1101

Total 072048 EFT000000016896

Page:

2022-04-12

CCN-03 Access Panel

339059

ATKINSON HOME BUILDING CENTRE Motor Gas Treatment

24257156

BATTLEFIELD EQUIPMENT RENTALS Shovel/Hardhat

16106702

BENSON TRUCK & TRAILER Replace broken spring

IK0055655

BLACK DOG TIRE & LUBRICANTS Service call - tire

Total EFT000000016896 EFT000000016897 2022-04-12 Total EFT000000016897 EFT000000016899 2022-04-12 Total EFT000000016899 EFT000000016900 2022-04-12 Total EFT000000016900 EFT000000016905 2022-04-12

$7,029.99 $7,029.99 $20.29 $20.29 $366.34 $366.34 $1,751.10 $1,751.10 $203.50 $203.50

CINTAS 4114220350 4114220424 4114917521 4114917592

Total EFT000000016905 EFT000000016911 2022-04-12

UNIFORMS AND SUPPLIES UNIFORMS AND SUPPLIES Clothing/supplies Clothing/supplies

$55.84 $378.31 $69.48 $203.71 $707.34

DRAPER DOORS 28590

Total EFT000000016911 EFT000000016913 2022-04-12

SERVICE CALL

$1,006.41 $1,006.41

Vehicle decals

$1,144.80 $1,144.80

ESKEROD SIGNS 29465

Total EFT000000016913 EFT000000016918 2022-04-12 S815405 S815406

GRAND & TOY LIMITED Tape/Tape gun Safe cash box

$52.20 $71.17

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000016918 EFT000000016921 2022-04-12

Page 154 of 212 $123.37

2021-0383

HOPKINS CHITTY LAND SURVEYORS INC Preparation of Reference plan

00115419

JEWELL ENGINEERING INC. Engineering services

9309418596 9309422545 9309427259

KENT AUTOMOTIVE nuts and washers Hose clamps/screws Cable ties

64399

LEONARD HEATING & COOLING Pump coupling

220326

LEONARD, ELIZABETH Cleaning Keeley Mar 2022

C6181

PAT ROGERS TOWING SERVICE Service call

153109

PAT’S RADIATOR SERVICE LTD. PARTS

Total EFT000000016921 EFT000000016923 2022-04-12 Total EFT000000016923 EFT000000016924 2022-04-12

Total EFT000000016924 EFT000000016928 2022-04-12 Total EFT000000016928 EFT000000016929 2022-04-12 Total EFT000000016929 EFT000000016937 2022-04-12 Total EFT000000016937 EFT000000016938 2022-04-12 Total EFT000000016938 EFT000000016939 2022-04-12

$5,596.80 $5,596.80 $10,716.09 $10,716.09 $354.51 $559.32 $128.72 $1,042.55 $200.98 $200.98 $300.00 $300.00 $623.28 $623.28 $1,328.99 $1,328.99

PETRIE FORD WIPER BLADES WIPER BLADES AND NOZZLE Brake Cleaner/Coolant

$27.47 $32.84 $82.61 $142.92

2188445

Electrical tape

$118.98 $118.98

K672019 K672574

SWISH MAINTENANCE LIMITED SUPPLIES Swish Lid

448075 379828KI

RUSH TRUCK CENTRES Repairs Thermostat/gasket

6083-688951 6083-688952

TOWN AND COUNTRY AUTO SUPPLY Oil filter Oil

2945 7975

TROUSDALE’S FOODLAND COFFEE Coffee supplies

120678

TROUSDALE’S HOME HARDWARE POWER STRIP

173-342659 173-342772 173-343669 173-343750 173-343752 173-343760 173-344549 173-344554

UNIVERSAL SUPPLY GROUP PARTS PARTS Piggy back kit Diesel Exhaust Fluid Diesel Exhaust Fluid Rotary Pumps Oil/filters Oil/filters

137376

WHITE’S WEARPARTS LTD PARTS

313473 313474 312966 Total EFT000000016939 EFT000000016941 2022-04-12

PRINCESS AUTO

Total EFT000000016941 EFT000000016949 2022-04-12

Total EFT000000016949 EFT000000016950 2022-04-12

Total EFT000000016950 EFT000000016951 2022-04-12

Total EFT000000016951 EFT000000016952 2022-04-12

Total EFT000000016952 EFT000000016953 2022-04-12 Total EFT000000016953 EFT000000016956 2022-04-12

Total EFT000000016956 EFT000000016959 2022-04-12 Total EFT000000016959 EFT000000016962 2022-04-26

$164.95 $81.00 $245.95 $786.64 $133.75 $920.39 $11.99 $73.51 $85.50 $25.77 $48.97 $74.74 $8.43 $8.43 $437.88 $509.69 $148.55 $426.36 $426.36 $175.00 $594.34 $648.91 $3,367.09 $1,546.49 $1,546.49

1023618 ONT INC 28022022A

Total EFT000000016962 EFT000000016966 2022-04-26 A4119099 Total EFT000000016966 EFT000000016972 2022-04-26

Page:

Sand Shed Fabric Replacement ABELL PEST CONTROL INC. Pest Control April 2022 ATKINSON HOME BUILDING CENTRE

$10,972.27 $10,972.27 $72.85 $72.85

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 509590

Total EFT000000016972 EFT000000016973 2022-04-26

FG-Bolt

24257604 24257683

BATTLEFIELD EQUIPMENT RENTALS Safety glasses Scissor Lift

26176 26208 26225 26232

BAYRIDGE PRINTER PROS Toner Toner Toner Toner

Total EFT000000016973 EFT000000016974 2022-04-26

Total EFT000000016974 EFT000000016979 2022-04-26

Page 155 of 212 $21.23 $21.23 $143.11 $658.31 $801.42 $264.58 $3,026.34 $676.70 $1,141.75 $5,109.37

CINTAS 1902949554 4115715528 4115715566 4116314141 4116314158

Total EFT000000016979 EFT000000016986 2022-04-26

Clothing/supplies Clothing/supplies Clothing/supplies Clothing/Supplies Clothing/supplies

1344500

DALTCO ELECTRIC & SUPPLY Fuse

10879

D.MARTIN WELDING & FABRICATING Patch trailer floor

208733

EARL ROSEBUSH FUELS 698.9L @ 1.374

1121556

FFS DISTRIBUTORS INC Com service call

72579

GIN-COR INDUSTRIES INC PTO Control valve

25644 25644 25792 25792 25796

GREER GALLOWAY CONSULTING ENGINEERS Topographical Survey Topographical Survey Topographical Survey Topographical Survey Surveying

9309440541 9309444474 9309462690

KENT AUTOMOTIVE Series fittings Hex cap screws Materials - clamps/screws

521836 520566

KINGSTON DODGE CHRYSLER LTD Check engine light/Def pump 2013 Dodge Ram maintenance

64379

LEONARD HEATING & COOLING Service call

2104917096 2104922846

MESSER CANADA INC. Acetylene/Oxygen Acetylene/Oxygen

153331

PAT’S RADIATOR SERVICE LTD. Aluminum flat bar

Total EFT000000016986 EFT000000016989 2022-04-26 Total EFT000000016989 EFT000000016990 2022-04-26 Total EFT000000016990 EFT000000016993 2022-04-26 Total EFT000000016993 EFT000000016996 2022-04-26 Total EFT000000016996 EFT000000016997 2022-04-26

Total EFT000000016997 EFT000000017004 2022-04-26

Total EFT000000017004 EFT000000017006 2022-04-26

Total EFT000000017006 EFT000000017009 2022-04-26 Total EFT000000017009 EFT000000017010 2022-04-26

Total EFT000000017010 EFT000000017017 2022-04-26 Total EFT000000017017 EFT000000017019 2022-04-26

$138.14 $83.36 $181.67 $201.96 $42.73 $647.86 $21.83 $21.83 $160.94 $160.94 $1,072.56 $1,072.56 $185.20 $185.20 $248.03 $248.03 $4,233.22 $3,419.14 $1,058.30 $854.78 $6,410.88 $15,976.32 $255.05 $52.84 $989.68 $1,297.57 $1,983.40 $30,800.72 $32,784.12 $301.51 $301.51 $33.02 $360.71 $393.73 $1,043.04 $1,043.04

PETRIE FORD 314447

Total EFT000000017019 EFT000000017020 2022-04-26

Coolant

$123.91 $123.91

Oil bar and Chain

$81.37 $81.37

PRINCESS AUTO 2205613

Total EFT000000017020 EFT000000017024 2022-04-26 INA485802

RIGNEY BUILDING SUPPLIES Radar

200192KP

SURGENOR TRUCK CENTRE Modulator

Total EFT000000017024 EFT000000017026 2022-04-26 Total EFT000000017026

Page:

$72.87 $72.87 $253.37 $253.37

System:

2022-05-09

User ID:

zvandrunen

EFT000000017028

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2022-04-26 K673060

SWISH MAINTENANCE LIMITED Materials

448201 380396KI 448240

RUSH TRUCK CENTRES Engine Diagnostics Air Fitting Engine diagnostics and repair

6083-690638

TOWN AND COUNTRY AUTO SUPPLY Alternator

3843

TROUSDALE’S FOODLAND Coffee supplies

120849 120920 121106 240384 121038

TROUSDALE’S HOME HARDWARE Pewter can Screws and anchors Stone slab Rake Gas cans

173-344909 173-344910 173-344962 173-345288 173-345429 173-345435 173-345565 173-344956 173-345440 173-345674 173-345809 173-346097

UNIVERSAL SUPPLY GROUP Oil and Lube Oil filters Parts Solenoid valve Relay valve Oil & filters Air brake tube Lube element Relay valve Parts Parts Hub cap

31290-0639-5 31308-0639-5

WASTE MANAGEMENT OF CANADA CORP ICI Waste ICI Waste

Total EFT000000017028 EFT000000017029 2022-04-26

Total EFT000000017029 EFT000000017030 2022-04-26 Total EFT000000017030 EFT000000017031 2022-04-26 Total EFT000000017031 EFT000000017032 2022-04-26

Total EFT000000017032 EFT000000017037 2022-04-26

Total EFT000000017037 EFT000000017040 2022-04-26

Total EFT000000017040

Total

Page:

Page 156 of 212 $69.30 $69.30 $389.79 $3.78 $7,931.38 $8,324.95 $171.36 $171.36 $19.06 $19.06 $19.32 $11.17 $56.94 $52.89 $54.87 $195.19 $592.51 $670.54 $1,118.13 $61.05 $226.33 $635.83 $109.22 $7.12 $169.92 $19.54 $1,720.40 $36.99 $5,367.58 $130.69 $83.35 $214.04

$135,635.83

3115 Bvr Dms Cheque 072031

Date

Inv #

2022-04-12 210603-48

Vendor

Description

SNIDER, THE ESTATE OF PERCY Excavator Jun 3/21

Total 072031

Total Bvr Dms

Amount $407.04 $407.04

$407.04

3206 Mowing Cheque 072031

Date

Inv #

2022-04-12 210831-26

Vendor

Description

SNIDER, THE ESTATE OF PERCY Grass cutting Aug 2021

Total 072031

Total Mowing

Amount $13,458.78 $13,458.78

$13,458.78

3210 Brushing Cheque EFT000000016991

Date

Inv #

2022-04-26

Vendor

Description

Amount

ECO TREE CARE 12122-2

Stump grinding

Total EFT000000016991

Total Brushing

$574.94 $574.94

$574.94

3215 Drainage Cheque 072031

Date

Inv #

2022-04-12 210604-24

Total 072031

Vendor

Description

SNIDER, THE ESTATE OF PERCY Clean fuel spill Jun 4/21

Amount $569.86 $569.86

System:

2022-05-09

User ID:

zvandrunen

EFT000000017015

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2022-04-26

Page:

Page 157 of 212

O. BETTSCHEN 49196

Gravel

Total EFT000000017015

Total Drainage

$242.60 $242.60

$812.46

3310 Hardtop Patching Cheque 072031

Total 072031 072045 Total 072045 EFT000000016896

Date

Inv #

2022-04-12

Vendor

Description

220309-34 220310-35 220311-36 220314-41 220315-42 220316-43 220317-44 220318-45 220321-47 220322-48 220323-49 220324-50

SNIDER, THE ESTATE OF PERCY PATCHING/ FLAGGING CREW PATCHING/ FLAGGING CREW PATCHING/ FLAGGING CREW PATCHING PORTLAND PORTLAND PATCHING CREW PORTLAND PATCHING CREW PORTLAND PATCHING CREW PORTLAND PATCHING/FLAGGING Patching Mar 21/22 Patching Mar 22/22 Patching Mar 23/22 Patching Mar 24/22

220308-33-2

SNIDER, THE ESTATE OF PERCY Patching Mar 8 2022

110107

ATKINSON HOME BUILDING CENTRE Rake

2022-04-26

2022-04-12

Total EFT000000016896 EFT000000016935 2022-04-12

Amount $934.16 $934.16 $934.16 $778.46 $778.46 $824.26 $778.46 $934.16 $992.55 $992.55 $1,050.93 $992.55 $10,924.86 $583.85 $583.85 $69.13 $69.13

O. BETTSCHEN 49079

Total EFT000000016935 EFT000000016954 2022-04-12

Propatch - cold patch

$1,954.25 $1,954.25

PATCHING/FLAGGERS

$3,503.09 $3,503.09

TW PATCHING 053793

Total EFT000000016954 EFT000000016964 2022-04-26 36823 Total EFT000000016964 EFT000000017015 2022-04-26

BOULTON SEPTIC/LARMON’S Hot patching Mar 16-18/22

$3,739.68 $3,739.68

O. BETTSCHEN 49162 49168 49192 49155

Total EFT000000017015 EFT000000017034 2022-04-26

Cold patch Cold patch Gravel Cold patch

$5,110.39 $4,946.35 $1,479.50 $14,313.81 $25,850.05

Cold patching Mar 28-30/22 Cold patching Apr 4-6/22

$1,724.83 $3,113.86 $4,838.69

TW PATCHING 053794 053795

Total EFT000000017034

Total Hardtop Patching

$51,463.60

3320 should maint Cheque 072031

Date

Inv #

2022-04-12 220325-06

Vendor

Description

SNIDER, THE ESTATE OF PERCY Flagging Mar 25/22

Total 072031

Total should maint

Amount $151.11 $151.11

$151.11

3405 Washout Cheque 072031

Date

Inv #

2022-04-12 210507-11 210514-10

Total 072031 EFT000000016935

2022-04-12

Vendor

Description

SNIDER, THE ESTATE OF PERCY Gravel Patching May 7/21 Grading May 14/21

Amount $544.42 $549.50 $1,093.92

O. BETTSCHEN 49080 49081 49087 49089

Total EFT000000016935 EFT000000016948 2022-04-12 S-0074183

Gravel Gravel Gravel Gravel SWEET’S SAND & GRAVEL 7/8" GRAN A STONE

$949.66 $1,165.63 $1,088.04 $4,476.37 $7,679.70 $1,209.56

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT S-0074188 S-0074189 S-0074211 S-0074212 S-0074187 S-0074184 S-0074291 S-0074292

Total EFT000000016948 EFT000000017015 2022-04-26

Page:

Page 158 of 212

7/8" GRAN A STONE GRAN A / CRUSHER STONE CRUSHED STONE CRUSHED STONE CRUSHED STONE Gravel Gravel Gravel

$3,362.43 $1,269.61 $2,146.82 $2,702.38 $1,237.64 $5,703.78 $2,231.11 $2,574.86 $22,438.19

Gravel Gravel Gravel Gravel Gravel Gravel

$1,311.96 $266.69 $797.31 $266.12 $1,608.39 $1,412.74 $5,663.21

O. BETTSCHEN 49152 49180 49180 49192 49195 49196

Total EFT000000017015 EFT000000017027 2022-04-26 S-0074366

SWEET’S SAND & GRAVEL Gravel

Total EFT000000017027

Total Washout

$264.50 $264.50

$37,139.52

3425 Gradng & Grvl resurf Cheque 072031 Total 072031 EFT000000016948

Date

Inv #

2022-04-12

Vendor

Description

210512-09

SNIDER, THE ESTATE OF PERCY Grading May 12/21

S-0074293 S-0074292

SWEET’S SAND & GRAVEL Gravel Gravel

2022-04-12

Total EFT000000016948 EFT000000017015 2022-04-26

Amount $228.96 $228.96 $2,136.06 $1,103.19 $3,239.25

O. BETTSCHEN 49151 49153 49157 49158 49159 49160 49161 49180 49180 49192 49193 49218 49233

Total EFT000000017015 EFT000000017027 2022-04-26 S-0074332 S-0074333 S-0074334 S-0074335 S-0074337 S-0074338 S-0074365 S-0074366 S-0074392 S-0074393 S-0074394 S-0074396

Gravel Gravel Gravel Gravel Gravel Clean stone Clean stone Gravel Gravel Gravel Clean stone Gravel Gravel SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel

Total EFT000000017027

Total Gradng & Grvl resurf

$1,646.03 $943.67 $933.34 $1,367.38 $1,597.08 $943.25 $1,497.24 $182.52 $267.00 $420.47 $1,799.68 $948.32 $1,160.26 $13,706.24 $1,211.76 $1,247.35 $3,237.58 $3,077.12 $872.08 $977.21 $5,018.17 $1,086.21 $1,963.73 $3,118.95 $1,996.74 $3,069.53 $26,876.43

$44,050.88

3502 Winter Prop Damage Cheque EFT000000016972

Date

Inv #

2022-04-26 340136

Total EFT000000016972

Total Winter Prop Damage

Vendor

Description

ATKINSON HOME BUILDING CENTRE Mailbox and screws

Amount $43.71 $43.71

$43.71

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 159 of 212

3505 Snw Plwng Cheque 072031

Total 072031 072045 Total 072045 EFT000000016892

Date

Inv #

2022-04-12

Description

210102-07 210102-08 210102-09 210102-10 210104-13 210104-16 210104-11 210104-12

SNIDER, THE ESTATE OF PERCY Plowing Jan 2/21 Plowing Jan 2/21 Plowing Jan 2/21 Plowing Jan 2/21 Plowing Jan 4/21 Plowing Jan 4/21 Plowing Jan 4/21 Plowing Jan 4/21

220312-12-2

SNIDER, THE ESTATE OF PERCY Plowing Mar 12 2022

36744 36745

BOULTON SEPTIC/LARMON’S Plowing Mar 2022 Plowing Mar 2022

2022-00439

K MULROONEY TRUCKING LIMITED PLOW ROUTE 504 - MARCH

2022-04-26

2022-04-12

Total EFT000000016892 EFT000000016926 2022-04-12 Total EFT000000016926 EFT000000016933 2022-04-12

Vendor

MCNICHOLS CONSTRUCTION LTD 220303 JAMES WILSON Snow banks James Wilson Rd 220315 ROUTE 8 Plow Rt 8 Mar 1-15/22 220315 ROUTE 9 Plow Rt 9 Mar 1-15/22

Total EFT000000016933 EFT000000017008 2022-04-26 2022-00492 2022-00493

K MULROONEY TRUCKING LIMITED Plowing Mar 16-31 2022 Plowing Mar 16-31 2022

Total EFT000000017008

Total Snw Plwng

Amount $318.51 $146.53 $195.38 $244.22 $195.38 $184.19 $318.51 $146.53 $1,749.25 $184.19 $184.19 $5,088.00 $5,596.80 $10,684.80 $5,838.48 $5,838.48 $320.54 $6,868.80 $2,442.24 $9,631.58 $3,574.32 $4,432.92 $8,007.24

$36,095.54

3506 Snow Clearing Sidewalks Cheque 072045 Total 072045 EFT000000016892

Date

Inv #

2022-04-26

Vendor

Description

220312-13-2

SNIDER, THE ESTATE OF PERCY Plowing Mar 12 2022

36746

BOULTON SEPTIC/LARMON’S Plowing Mar 2022

2022-04-12

Total EFT000000016892

Total Snow Clearing Sidewalks

Amount $295.10 $295.10 $2,900.16 $2,900.16

$3,195.26

3515 Stock Snd&Slt Cheque EFT000000016904

Date

Inv #

2022-04-12 2907021021

Vendor

Description

CARGILL SALT ROAD SAFETY Deicer Salt

Amount

Total EFT000000016904

$3,429.43 $3,429.43

Total Stock Snd&Slt

$3,429.43

3601 Barricds & Sfty Matls Cheque 072033

Date

Inv #

2022-04-26

Vendor

Amount

BEACON LITE INV-143189

Total 072033 EFT000000016896

Description

2022-04-12 AB4704

Traffic control panels ATKINSON HOME BUILDING CENTRE Stakes

Total EFT000000016896

Total Barricds & Sfty Matls

$254.40 $254.40 $122.11 $122.11

$376.51

3625 RR cross mnt Cheque EFT000000016902

Date

Inv #

2022-04-12 11138205

Total EFT000000016902

Vendor

Description

CANADIAN PACIFIC RAILWAY 22/03 FLASHER CONTRACT

Amount $888.00 $888.00

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total RR cross mnt

Page:

Page 160 of 212 $888.00

3630 Gd ps/rl mnt Cheque EFT000000017032

Date

Inv #

2022-04-26

Vendor

Description

TROUSDALE’S HOME HARDWARE Rake

Amount

Total EFT000000017032

$52.89 $52.89

Total Gd ps/rl mnt

$52.89

121180

3800 Crssng Guards Cheque EFT000000016980

Date

Inv #

2022-04-26 103400 103602

Vendor

Description

COMMISSIONAIRES SECURITY SOLUTIONS CMRE wages CMRE wages

Amount

Total EFT000000016980

$1,205.52 $602.75 $1,808.27

Total Crssng Guards

$1,808.27

9999 Cheque EFT000000016959

Date

Inv #

2022-04-12 137262

Vendor

Description

WHITE’S WEARPARTS LTD GRADER BLADES

Total EFT000000016959

Total

Amount $1,554.89 $1,554.89

$1,554.89

Total Trans

$332,018.25

40 Env 4110 Water Treat Cheque EFT000000017047

Date 2022-04-28

Inv #

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE N6027631-22/01 22/01 Telephone N6027631-22/01 22/01 Telephone N6027631-22/02 22/02 Telephone N6027631 22/03 22/03 Telephone N6027631 22/03 22/03 Telephone

Amount

Total EFT000000017047

$102.57 $20.51 $102.57 $102.57 $4.03 $332.25

Total Water Treat

$332.25

5005 SW & Fac OH Cheque EFT000000016901

Date

Inv #

2022-04-12

Vendor

Description

20220067

BRENDAR ENVIRONMENTAL INC. Disposal of PCB ballasts

61857

LIGHTING…FX INC. Chandeliers/Dimming switch

Total EFT000000016901 EFT000000016930 2022-04-12

Amount $792.20 $792.20

Total EFT000000016930

$2,830.33 $2,830.33

Total SW & Fac OH

$3,622.53

5105 Garb coll Cheque 072031

Date

Inv #

2022-04-12 210706-15

Total 072031 072054

Total 072054 EFT000000016956

2022-04-29

Description

SNIDER, THE ESTATE OF PERCY Garbage Clean up Jul 6/21

SNIDER, THE ESTATE OF PERCY 22/04 COLLECTION 22/04 Collection 22/04 COLLECTION 22/04 Collection 22/04 COLLECTION 22/04 Collection FUEL ADJ 22/04 Fuel Adj 22/04 FUEL ADJ 22/04 Fuel Adj 22/04 FUEL ADJ 22/04 Fuel Adj 22/04

2022-04-12 173-342961

Total EFT000000016956

Vendor

UNIVERSAL SUPPLY GROUP PARTS

Amount $457.92 $457.92 $10,527.73 $24,876.01 $8,676.88 $830.58 $1,962.56 $684.54 $47,558.30 $287.18 $287.18

System:

2022-05-09

User ID:

zvandrunen

EFT000000017012

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2022-04-26 23614

MADDOCKS ENGINEERING Green bins

Total EFT000000017012

Total Garb coll

Page:

Page 161 of 212 $6,808.52 $6,808.52

$55,111.92

5110 Gab disp Cheque 072031

Total 072031 072045

Total 072045 EFT000000016893

Date

Inv #

2022-04-12

Description

210527-02 210531-07 210531-08 210621-47 210628-05 210630-45 210630-46 210705-07 210806-14 210806-15 210809-18 220314-39 220315-38 220318-40 220331-02 220331-03 220325-07 220325-08 220325-10 220328-09

SNIDER, THE ESTATE OF PERCY Portland Dump May 27/21 Bin Rental May/21 Bin Rental May/21 Portland Dump Jun 21/21 Portland Dump Jun 28/21 Bin rental Jun/21 Portland Dump Jun/21 Bin Rental Jul 2-5/21 Portland Dump Jul30-Aug6/21 Dump Aug 6/21 Portland Dump Aug 9/21 PORTLAND DUMP PORTLAND DUMP DOZER PORTLAND DUMP/ WASTE Bin Rental Mar 2022 Bin Rental Mar 2022 Loughborough Dump Mar 25/22 Portland Dump Mar 21-25/22 Portland Dump Mar 25/22 Portland Dump Mar 28/22

220331-14 220404-15 220404-16 220411-19 220412-20

SNIDER, THE ESTATE OF PERCY Portland Dump March 2022 Loughborough Dump Apr 4/22 Portland Dump Apr 4/22 Loughborough Dump Apr 11/22 Portland Dump Apr 12/22

A4138685 03069511 03069511 03069511

ABELL PEST CONTROL INC. Pest Control Apr 2022 Pest Control Mar 2022 Pest Control Mar 2022 Pest Control Mar 2022

220315

MCNICHOLS CONSTRUCTION LTD EXCAVATOR RENTAL

812400

WHALEY, GEORGE Filling Bins Mar 2022

2022-04-26

2022-04-12

Total EFT000000016893 EFT000000016933 2022-04-12 Total EFT000000016933 EFT000000016958 2022-04-12 Total EFT000000016958 EFT000000016977 2022-04-26

Amount $488.45 $76.32 $152.64 $712.32 $890.40 $76.32 $152.64 $1,246.56 $1,424.64 $356.16 $356.16 $534.24 $651.26 $178.08 $76.32 $152.64 $178.08 $1,068.48 $488.45 $534.24 $9,794.40 $651.26 $178.08 $890.40 $178.08 $1,246.56 $3,144.38 $113.37 $58.81 $58.81 $58.81 $289.80 $3,001.92 $3,001.92 $5,469.60 $5,469.60

CAMBIUM INC. 2021-37370 2021-37371 2021-37372 2021-37373 2021-37374 2021-37375 2021-37376

Total EFT000000016977 EFT000000017000 2022-04-26

Annual report Annual report Annual report Annual report Annual report Annaul report Annual report

1001

HAMILL FORESTRY PRODUCTS Shovel/Grinding

25719 25720

JODY CAMPBELL’S SEPTIC SERVICE Toilet rental Toilet rental

31290-0639-5 31290-0639-5 31290-0639-5 31308-0639-5 31308-0639-5 31308-0639-5

WASTE MANAGEMENT OF CANADA CORP ICI waste ICI Waste ICI Waste ICI Waste ICI Waste ICI Waste

Total EFT000000017000 EFT000000017003 2022-04-26

Total EFT000000017003 EFT000000017040 2022-04-26

Total EFT000000017040

Vendor

$4,085.66 $3,795.65 $2,895.07 $2,895.07 $2,895.07 $2,732.26 $2,732.26 $22,031.04 $4,247.21 $4,247.21 $131.07 $131.07 $262.14 $3,094.20 $2,440.77 $221.24 $3,166.23 $2,933.67 $632.84 $12,488.95

System:

2022-05-09

User ID:

zvandrunen

EFT000000017046

10:09:26 AM

2022-04-29

Township of South Frontenac CHEQUE DISTRIBUTION REPORT WHALEY, GEORGE 22/04 DISPOSAL 22/04 Disposal

Total EFT000000017046

Total Gab disp

Page:

Page 162 of 212 $1,935.80 $1,935.80

$62,665.24

5205 Recyc Coll Cheque 072054

Total 072054 EFT000000017016

Date 2022-04-29

Inv #

Vendor

Description

2022-04-26 37028783

ORBIS CANADA LIMITED Environmental product

116912

PRINTFUSION INC. Non-compliance notices

Total EFT000000017016 EFT000000017021 2022-04-26 Total EFT000000017021

Total Recyc Coll

Amount $13,635.11 $24,876.01 $22,028.99 $1,075.72 $1,962.56 $1,737.96 $65,316.35 $5,556.10 $5,556.10 $355.35 $355.35

$71,227.80

5210 Rec Disp/Prc Cheque 072031

Date

Inv #

2022-04-12 210618-49 210709-21 210811-17 220311-37 220328-11

Vendor

Description

SNIDER, THE ESTATE OF PERCY Bradshaw Dump Jun 18/21 Portland Dump Jul 9/21 Bedford Dump Aug 11/21 PORTLAND PATCHING/FLAGGING Portland Dump Mar 28/22

Total 072031

Total Rec Disp/Prc

Amount $193.34 $193.34 $193.34 $193.34 $193.34 $966.70

$966.70

5305 HHW Cheque EFT000000016976

Date

Inv #

2022-04-26 20220069

Vendor

Description

BRENDAR ENVIRONMENTAL INC. HHW Services Mar 2022

Total EFT000000016976

Amount $1,201.07 $1,201.07

Total HHW

$1,201.07

Total Env

$195,127.51

70 Cem 7000 Health Cheque 072031 Total 072031 EFT000000016988

Date

Inv #

2022-04-12

Description

210624-18

SNIDER, THE ESTATE OF PERCY Grass cutting Jun/21

3482 3504

D G YOUNGE CONCRETE BURIAL VAULTS Cemetery Services Cemetery Services

2022-04-26

Total EFT000000016988 EFT000000017043 2022-04-29

Vendor

D G YOUNGE CONCRETE BURIAL VAULTS 22/04 SERVICES 22/04 Cemetery Services

Total EFT000000017043

Amount $431.46 $431.46 $814.08 $1,399.20 $2,213.28 $875.14 $875.14

Total Health

$3,519.88

Total Cem

$3,519.88

80 Rec 8000 Rec Cheque 072014

Date

Inv #

2022-04-12 W63459

Vendor

Description

ALEX MCCOY PLUMBING & HEATING Plumber Mar 16/22

Amount $1,295.40

System:

2022-05-09

User ID:

zvandrunen

Total 072014 072017 Total 072017 072031

Total 072031 072041 Total 072041 072047

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total 072050 EFT000000016892

Page 163 of 212 $1,295.40

2022-04-12 101478

INVERARY HOME HARDWARE BUILDING CENTRE GLOVES/CABLE TIES

220312-13 220312-15

SNIDER, THE ESTATE OF PERCY Plowing Mar 2-12/22 Plowing Mar 2-12/22

220405

RAYMOND, GEORGINA Cleaning Harris Park Mar 2022

2022-04-12

2022-04-26

VERONA FOODLAND Water

36747

BOULTON SEPTIC/LARMON’S Plowing Mar 2022

21229248

BATTLEFIELD EQUIPMENT RENTALS Fence

Total EFT000000016892 EFT000000016897 2022-04-12

Total EFT000000016909 EFT000000016912 2022-04-12 Total EFT000000016912 EFT000000016917 2022-04-12 Total EFT000000016917 EFT000000016919 2022-04-12 Total EFT000000016919 EFT000000016920 2022-04-12

DENES, SHARY 220328 SF REC

GARLAND, DONNA 220328 SF REC 220328 SF REC HAMMER, KARL G. 220328 SF REC 220328 SF REC HOLLAND, TRACY 220328 SF REC 220328 SF REC 220328 SF REC 220328 SF REC

21203

Total EFT000000016927 EFT000000016943 2022-04-12 Total EFT000000016943 EFT000000016944 2022-04-12 Total EFT000000016944 EFT000000016945 2022-04-12

220328 SF REC

ELLIOTT, MELISSA 220328 SF REC 220328 SF REC

Total EFT000000016920 EFT000000016922 2022-04-12 Total EFT000000016922 EFT000000016927 2022-04-12

REC MASTER PLAN JAN-MAR/22

9313 2022-04-12

Total EFT000000016897 EFT000000016909 2022-04-12

$22.18 $22.18 $457.92 $366.34 $824.26 $90.00 $90.00

THINC DESIGN 20020-06

Total 072047 072050

Page:

IMPACT PROPERTY SOLUTIONS REPLACE LED FIXTURE

KOT, JOHN 220328 SF REC 220328 SF REC

220328 SF REC 220328 SF REC

SCHJERNING, MARK 220328 SF REC 220328 SF REC SEDORE, MEGAN 220328 SF REC 220328 SF REC SMITH, ROBERTA 220328 SF REC 220328 SF REC 220328 SF REC 220328 SF REC

Total EFT000000016945 EFT000000016953 2022-04-12 240244

TROUSDALE’S HOME HARDWARE PARTS FOR GARBAGE CANS

12955-571

CUNNINGHAM SWAN CARTY-IN TRUST Legal

21229247

BATTLEFIELD EQUIPMENT RENTALS Fence

208219

EARL ROSEBUSH FUELS 396.6L @ 1.374

Total EFT000000016953 EFT000000016961 2022-04-20 Total EFT000000016961 EFT000000016973 2022-04-26 Total EFT000000016973 EFT000000016990 2022-04-26 Total EFT000000016990 EFT000000016992 2022-04-26

$1,775.71 $1,775.71 $72.45 $72.45 $559.68 $559.68 $127.68 $127.68 $34.46 $34.46 $34.46 $34.46 $34.46 $34.46 $34.46 $34.46 $34.46 $4.46 $38.92 $345.32 $345.32 $34.46 $15.84 $50.30 $34.46 $34.46 $34.46 $34.46 $34.46 $20.80 $55.26 $10.13 $10.13 $32,802.07 $32,802.07 $166.97 $166.97 $608.63 $608.63

ESKEROD SIGNS 29486 29486

Aluminum Signs Aluminum Signs

$343.95 $343.95

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 29486 29486 29486

Total EFT000000016992 EFT000000017001 2022-04-26

Aluminum Signs Aluminum Signs Aluminum Signs

2021-0859

HOPKINS CHITTY LAND SURVEYORS INC Draft reference plan

2019881

J & J LANDSCAPING Winter Snow plowing

25741

JODY CAMPBELL’S SEPTIC SERVICE Toilet rental

Total EFT000000017001 EFT000000017002 2022-04-26 Total EFT000000017002 EFT000000017003 2022-04-26 Total EFT000000017003 EFT000000017018 2022-04-26

Page 164 of 212 $343.95 $343.95 $343.95 $1,719.75 $3,765.12 $3,765.12 $915.84 $915.84 $113.97 $113.97

PERFECTMIND IN0550476 IN0550477 IN0550480

Total EFT000000017018 EFT000000017028 2022-04-26

Subscription Milestone 1 Milestone 2

K673055

SWISH MAINTENANCE LIMITED Materials

240311

TROUSDALE’S HOME HARDWARE Brushes and rollers

1000529080

TROY LIFE & FIRE SAFETY LTD. Deficiency work

21-016-1 21-016-1

UBCON CONSTRUCTION LTD Construction services Construction services

101077957

VERONA HARDWARE LIMITED Garbage cans

Total EFT000000017028 EFT000000017032 2022-04-26 Total EFT000000017032 EFT000000017033 2022-04-26 Total EFT000000017033 EFT000000017035 2022-04-26

Total EFT000000017035 EFT000000017039 2022-04-26 Total EFT000000017039 EFT000000017044 2022-04-29

Page:

LEONARD, ELIZABETH 22/04 MAINTENANCE 22/04 MAINTENANCE

Total EFT000000017044

Total Rec

$5,495.04 $1,526.40 $1,526.40 $8,547.84 $123.82 $123.82 $33.04 $33.04 $213.70 $213.70 $47,879.80 $4,761.48 $52,641.28 $23.86 $23.86 $142.50 $142.50

$107,292.44

8030 Cda Day Cheque EFT000000017014

Date

Inv #

2022-04-26 10120

Vendor

Description

NORTH STAR FIREWORKS ENTERTAINMENT INC Fireworks Show

Total EFT000000017014

Total Cda Day

Amount $6,614.40 $6,614.40

$6,614.40

8210 VCA Cheque EFT000000016934

Date

Inv #

2022-04-12 1889

Vendor

Description

FRONTENAC COMMUNITY ARENA Ice rental

Total EFT000000016934

Total VCA

Amount $215.73 $215.73

$215.73

8405 Ver&Dis Hist Cheque 072020

Date 2022-04-12

Inv #

Vendor

Description

THE ONTARIO HISTORICAL SOCIETY 2022 MEMBERSHIP 2022 Membership

Total 072020

Total Ver&Dis Hist

Amount $112.25 $112.25

$112.25

Total Rec

$114,234.82

90 Plan 9000 Plan Cheque EFT000000016918

Date 2022-04-12

Inv #

Vendor

Description

GRAND & TOY LIMITED

Amount

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT S819575

Office supplies

175120

CUNNINGHAM SWAN CARTY Legal services

Total EFT000000016918 EFT000000016985 2022-04-26 Total EFT000000016985

Total Plan

Page:

Page 165 of 212 $33.74 $33.74 $305.28 $305.28

$339.02

9800 Dev Serv Cheque EFT000000016894

Date

Inv #

2022-04-12

Vendor

Description

IN0023003

AINLEY GRAHAM & ASSOCIATES LTD Professional Services

IN0022829

AINLEY GRAHAM & ASSOCIATES LTD Professional Services

IN000002435

CATARAQUI REGION CONSERVATION Room rental

38221

MARCHANT MARKING DEVICES LTD. Rubber stamp

Total EFT000000016894 EFT000000016967 2022-04-26 Total EFT000000016967 EFT000000016983 2022-04-26 Total EFT000000016983 EFT000000017013 2022-04-26 Total EFT000000017013

Amount $76.32 $76.32 $9,963.83 $9,963.83 $226.94 $226.94 $67.10 $67.10

Total Dev Serv

$10,334.19

Total Plan

$10,673.21

99 9999 Cheque 071992

Date

Inv #

Vendor

2022-04-26 CRADJ6283-1

Total 072052 072053 Total 072053 EFT000000016960

2022-04-26

Amount

Legal

2022-04-01 LUMPSUM

Total 071992 072052

Description LUMP SUM

LAND CONSERVANCY FOR KFL&A Tax Refund

MCNAIR, THE ESTATE OF ERNEST 220404 REFUND REFUND

2022-04-12 8923720 8943153 8943154 8943155 8943156 8943158 8943169 8943170 8951773 8951774 8951775 8951776 8951778 8951788 8951789

Total EFT000000016960 EFT000000017022 2022-04-26

W.O. STINSON & SON LTD. SUN 1700.1L CLR @ 1.413 B 306.1L Gas @ 1.348 B 1749.9L CLR @ 1.627 B 650.0L MKD @ 1.484 P 2043.2L CLR @ 1.547 P 318.9L Gas @ 1.33 K 1900.0L Gas @ 1.32 K 1800.0L CLR @ 1.547 B 299.4L Gas @ 1.284 B 1140.7L CLR @ 1.439 B 234.4L MKD @ 1.296 P 1638.9L CLR @ 1.439 P 379.0L Gas @ 1.294 K 1900.0L Gas @ 1.284 K 2100.1L CLR @ 1.439

$12,000.00 $12,000.00 $1,132.51 $1,132.51 $1,848.50 $1,848.50 $2,630.16 $447.43 $3,088.26 $1,052.55 $3,439.56 $460.28 $2,723.05 $3,030.15 $418.13 $1,794.91 $334.72 $2,578.83 $533.15 $2,653.45 $3,304.53 $28,489.16

REALTAX INC 83384 83385 83386 83387 83388 83389 83390 83391 83392 83393 83394 83395 83396 83397 83398

$565.00 $565.00 $508.50 $565.00 $508.50 $508.50 $565.00 $565.00 $565.00 $565.00 $508.50 $508.50 $565.00 $508.50 $508.50

System:

2022-05-09

User ID:

zvandrunen

10:09:26 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 83399 83400 83401 83402 83403 83404 83405 83406 83407 83408 83409 83410 83411 83412 83413 83414 83415 83416 83417 83418 83420 83421 83422 83423 83424 83425 83475

Total EFT000000017022 EFT000000017042 2022-04-26 8951791 8973856 8973857 8973841 8973842 8973843 8973844 8973845 8973846 8986402 8986403 8986404 8986419 8986418611 Total EFT000000017042

Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notices Farm Debt Notice W.O. STINSON & SON LTD. SUN 1000.0L CLR @ 1.451 K 1700.9L Gas @ 1.273 K 1400.1L CLR @ 1.439 B564.7L Gas @ 1.267 B 1080.0L CLR @ 1.371 B 629.9L MKD @ 1.228 P 1940.0L CLR @ 1.371 P 159.9L MKD @ 1.228 P 250.7L Gas @ 1.277 B 785.8L CLR @ 1.412 B 477.9L MKD @ 1.269 P 702.9L CLR @ 1.412 F 2501.0L CLR @ 1.348 F 1350.1L Gas @ 1.222

Page:

Page 166 of 212 $565.00 $508.50 $565.00 $565.00 $508.50 $565.00 $565.00 $508.50 $565.00 $565.00 $508.50 $508.50 $508.50 $565.00 $508.50 $565.00 $508.50 $565.00 $565.00 $508.50 $508.50 $508.50 $565.00 $565.00 $508.50 $565.00 $508.50 $22,600.00 $1,613.00 $2,394.62 $2,241.25 $791.56 $1,654.12 $873.09 $2,971.28 $221.63 $353.96 $1,236.31 $682.35 $1,105.88 $3,771.96 $1,830.67 $21,741.68

Total

$87,811.85

Total

$87,811.85

Total

$922,259.56

Page 167 of 212

To: Council Prepared by: Fire & Emergency Services Department Date of Meeting: May 17, 2022 Subject: Tiered Medical Response Summary This information report provides data about emergency medical incidents and associated costs for South Frontenac Fire and Rescue as requested by Township Council

Recommendation This report is for information. Background At the February 1, 2022 Council meeting, a request was brought forward by Deputy Mayor Revill and supported by Council to report on the volume of medical calls conducted by South Frontenac Fire and Rescue. Discussion/Analysis In 2018, a review and renewal of the Medical Tiered Response agreement between South Frontenac Fire and Rescue and Frontenac Paramedic Services was endorsed by Township Council. Over the past several years South Frontenac Fire and Rescue has continued to see an increase in the frequency of emergency medical incidents responded to by fire department personnel. Table 1 below provides a summary of both the total number of incident responses as well as a breakdown specific to medical incidents. Table 1: SFFR Incidents Totals and Number of Medical Responses Year 2019 2020 2021

SFFR Total Incidents 507 487 496

Medical Incidents 269 216 246

% Total - Medical 53% 44% 49%

A three (3) year average (2019-2021) was analyzed. On average seven (7) firefighters responded to each emergency medical incident at a cost of approximately $350 in www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 168 of 212 Township of South Frontenac Staff Report - Tiered Medical Response

firefighter wages per medical response. Wages for SFFR personnel are funded from department Operating Budget.

Table 2: SFFR Average Wage Allocation per Emergency Medical Response vs Total Wages Year

Total Number of Incidents

2019 2020 2021

269 216 246

Approx. Average Wage Costs Per Year $94,150 $75,600 $86,100

Total Wage Costs – Incidents/ Training/Other $482,205 $453,928 $467,947

% Total Medical 20% 17% 18%

Financial Implications South Frontenac Fire and Rescue is %100 funded by the municipality. All emergency medical responses are included in the SFFR Operating Budget. In addition to the firefighter wages associated with the responses, there are additional financial considerations that are annually factored into the operating budget. Medical Training: Every SFFR firefighter is trained in emergency medical response to serve our residents. This training includes Basic Life Support (BLS), Oxygen Therapy, and First Aid/CPR/Defib Training. Every three (3) years, each personnel is required to complete a full recertification of these qualifications and every one (1) year, complete a certified refresher program. The three (3) year renewal requires a twenty (20) hour recertification program and every one (1) year require a four (4) hour training night refresher maintenance training. Each of these training requirements are provided by a third party. Table 3: SFFR Medical Training Costs Year

2019 2020 2021

Annual Personnel Refresher Trained per VFF

95 110 110

NA $56 $65

3 Year Training 20 Hour Recertification Cost – Cost of per VFF Third Wages Party Average $188 NA NA

$17,860 $6,160 $7,150

$30,400 NA NA

4 Hour Cost of Wages Average

Total Cost

NA $7,040 $7,040

$48,260 $13,200 $14,190

Equipment and Supplies: Each year additional costs for emergency medical incidents requires additional operating budget funding for equipment and supplies. This includes replacement costs for Oxygen, Trauma and First Aid supplies, Automated External Defibrillator (AED) Equipment, annual maintenance, and replacement supplies. SFFR has

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Page 169 of 212 Township of South Frontenac Staff Report - Tiered Medical Response

a total compliment of 10 AED’s and has a third party annual inspection agreement which is a minimum requirement for use by emergency first responders. The following is a listing of the additional annual budget funding to support SFFR medical response: • • •

• •

AED Costs - $2,700 purchase cost per unit (x10 Units) replaced every 10-15 years. 8 purchased in 2010, 2 purchased in 2022 AED Annual Inspection Agreement - $4,000 per year AED Equipment and Replacement Pads – x20 sets of pads at $280 per set. Pads expire after 3 years if not utilized. Average replacement of x8 sets per year due to usage. Unused expired pad sets are replaced as part of the annual inspection agreement Oxygen Replacement – Annual Operating Budget of $8000 per year Trauma and First Aid Supplies – Annual Operating Budget of $10,000 per year

In 2020 and as a result of the Covid 19 Pandemic, Council supported a SFFR Capital Purchase to retrofit three (3) existing pickup trucks to create new Rapid response Units. The value of this retrofit was $15,750. These units improve access for many types of emergency responses and are primarily used for all Medical Responses. Since 2020, an additional 5 units are planned to enter into service. 2 units in May 2022 (2021 Capital Budget) and 3 units in October 2022 (2022 Capital Budget). Each of the 8 fire stations will have a Rapid response Unit by the conclusion of 2022. These units have proven extremely valuable and have been shown to provide significant cost savings with the decommissioning and sale of 3 of 6 larger Squad/Rescue units. The Capital Budget allocation in 2021 and 2022 for the Rapid Response Units is $350,000, while removing the Capital Costs to replace the x3 Squad/Rescue Units at $375,000 per unit ($1,125,000 approx. replacement cost) Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item: Review Medical Responses

Notice/Consultation

South Frontenac Treasury Department Third Party Medical Trainers SFFR Administrative Staff www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 170 of 212 Township of South Frontenac Staff Report - Tiered Medical Response

Attachments Tiered Medical Response Agreement Between South Frontenac Fire and Rescue and Frontenac Paramedic Services Approvals Submitted By: Darcy Knott

Darcy Knott Director Fire and Emergency Services Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 171 of 212

Agreement

For County Medical Tiered Response

Made the

Program

day of Ave-as.’ 2018. I Between:

The Corporation Of The County Of Frontenac (The “County” ——_—u Of The First Part

Iand The 1 jj Corporation Of The Township Of South Frontenac (The —j’ “Township”) The Second Of IIuI:IIJ

Part

Whereas tiered response is recognized internationally as an effective method of coordinating public or private safety agencies to provide rapid first response assistance to the public in the timeliest and efficient manner possible by endeavouring to send the closest appropriate emergency response agency to render assistance at the scene of an 2 emergency incident until the primary response agency can arrive;

F::.-=’-’;’-’;-.‘I:’=’-’e..-2._ ‘-IIIIT-r’Z" 1 for—L-—:1 a

-2%-jformal written documents And -ljjz Whereas Medical Tiered Response Agreements are negotiated 1IJ-II:—-between two or more public and/or private sector safety agencies with II- the multi-agency response to a lifethreatening jincident, Tintent to establish local protocols of each agency and de?ning the and limitations IIZPPIZPIF outlining the capabilities, expectations —IfI criteria for participation;

=—-

And Whereas such written agreements provide a framework for cooperation between, _‘I1."’.“““L”.”.‘uj’.IIn.T. and coordination of, emergency services on a local level and acknowledge that a

teamwork approach toward the coordination of safety agencies improves the response to $.31–3-.u —ur-.1: in the community; specified emergency situations and overall level of public safety

III-::-Ir:-:=I_’:_h

Now This Agreement Witnesseth that in consideration of the foregoing and the covenants and agreement hereinafter set out, the parties hereto agree 8S follows: —n

County Medical Tiered Response

Program

This Program sets out the Response Criteria, Notification and Activation for the Township :-I:-’-*.--:r.-:;E..-a:I——” and the County. The following principles have been established:

a) To ensure the timely availability of staff and resources to safely and efficiently mitigate a life threatening incident;

-;:.’:.:.2.’’-—’—’—

I o) To establish a common coordinated approach to arbitrate disputes; -jjjljjj

Page 172 of 212

To identify that participation is voluntary and may be terminated as per the “Termination” clause below; 2. County Activation Criteria for Tiered Response

LIFE THREATENING EMERGENCY: The Township’s Fire Service will be noti?ed following Central Ambulance Communications Centre (CACC) committal or information update to a call for the following conditions: Vital Signs Absent (VSA) Unconscious Patient Ain/vay Obstruction Absence of Breathing All Motor Vehicle Accidents

ALL OTHER CODE 4 CALLS:

The Township‘s Fire Service will be noti?ed to respond to all other code 4 emergency calls when: Response 15 If ambulance response to the scene is greater than 15 minutes and when there is a clear response time advantage.

System NotificationIActivation In order for the Program to provide the greatest benefit to the public, the Township needs to respond to life threatening incidents, when there is a clear response time advantage (see ‘‘AllOther Code 4 Calls”) in scene arrival, over the usual primary agency response time. The effectiveness of the Program is dependent upon prompt noti?cation. The Township will be noti?ed within (1) one minute of call committal or information update of an ambulance to a life-threatening incident 90% of the time or greater. Notification to the Township of a request for tiered response willinclude the location and the nature of the emergency. Noti?cation will not include the personal health information of individuals requesting emergency assistance. Upon arrival at the location, the Township Fire Service will take steps to identify individuals and collect information required for the provision of emergency services from these individuals directly.

Page 173 of 212

Changes to County Activation Criteria for Tiered Response Any changes to the criteria must be agreed to by the County and the Township through an amendment to this Agreement.

Terms and Conditions

|.|.-‘:3. Liaison Of?cer shall Ljjjg Central Ambulance Communications Centre (CACC) | be The identified as indicated in the Fire Marshal’s Communiqué 2006-13. …_…—..__T.._I-T—j—IJ-j12I-I-—I-I— Fire emergencies and rescues shall take precedent over requests for medical tiered response noti?cations and it is recognized that the Township may not be able to respond upon noti?cation if occupied with another emergency or for any other reason as determined by their senior on-duty ?re of?cer and/or by CACC. No liability -shall incurred by the Township for failing to respond to a tiered response request.

1-…—-:..’.-.-q_’—.i.j..=_

E-’.:..—.-_.—

‘.-…..’.—=.—

I-Ij: Township shall: The

-’-I..-.-_".:-::

a) Ensure that all ?re ?ghters, involved with direct patient care, have completed and are certified in an approved OFM Emergency First Response Course (i.e. Prehospital Patient Care Emergency First Response Program (30 hour), St. John Ambulance Medical First Responder, Red Cross Medical First Responder).

-.:=1:-

-_l.’-

::’-.:.7:.=.’—_=.-..’-’—

p) Assist the County’s Frontenac Paramedic Services (FPS) en route to hospital when requested and FPS shall make every reasonable effort to transport that ?re ?ghter to his/her respective station as soon as possible, following termination of patient care.

-—-—

?re ?ghter who is in charge of Ensure that, as of November 15 every year, each -II-F—patient care shall, Possess a valid certi?cate signed by a physician that states that he/she has been immunized against in?uenza, or that such immunization is medically or _f contraindicated;

L—:‘i".‘I£’.’?_":-n!.’-J.

jljjjljl-— that he/she has taken the educational review (as jélx on ?le with the Township Has provided to the Township by Frontenac Paramedic Services) and has not been, and does not intend to be. immunized against in?uenza.

?__

d) Ensure that responding ?re fighters perform routine practices and additional precautions for preventing the transmission of infection, especially infectious These routine practices and additional precautions may respiratory diseases. include, ‘-

‘=-=-=E_:r:

Routine hand hygiene,

Wearing of disposable gloves. iiI—-

—’=

Page 174 of 212

At a minimum, the use of ?uid resistant particulate respirator masks (N95 is designed to ?lter up to 95% of airborne particles in a size range of 0.1 to > 10 microns and provides a better facial seal), and in the event that the Township’s Fire Service uses the N95 masks, undertake ?t testing qualitatively to ensure maximum mask effectiveness (once the fit testing is complete, ?re fighters the size of mask required for adequate protection). shouldbe awareof __-I—I1—1-I–—Ij|

:|:_TJ.|;-‘L’E‘:E’=‘.‘IE

=J.1.I.||.||.J-—l.|.|—-.||

e) I Provide written con?rmation to the County Chief Paramedic, by January 15‘of each year of: All ?refighters attending qualifications, and valid in?uenza ?ghters.

Medical Tiered Response

calls have up-to-date

immunization certi?cates or alternate documentation for all ?re

f) All Parties agree that upon request they will provide documentation detailing all emergency responses for a given period, subject to:

;‘I:::r.::.:——"

I-j County’s obligations as a Health j the information Custodian under the Personal Health Information Protection Act, 2004 ‘I-I——I’I(PHIPA), which ‘IJIJ—fbut are not PI include limitedto

the requirement toTTobtain express consent prior to disclosing personal health information; and

I-‘1}Township’s obligations ‘hag the regarding the disclosure of personal information ._.- of Information and Protection of Privacy Act under the Municipality Freedom (PHIPA).

h nothing in this Agreement shall be interpreted as authorizing the — The Parties agree that I-I-ITownship’s Fire Service to collect personal health information on behalf of the County or any party acting for the County, or as creating an agency relationship between the County and the Township, it’s Fire Service, or any other party for the purposes of —-—–— PHIPA.

:."..‘.‘r—’:.’_":-.|:.-:-:—::"" -=I"—’

Z ?nancially reimburse the Township for participating in the Program. The I-I: County will not However, it does sponsor a disposable equipment exchange program (02 Masks, Disposable Splints, etc) where certain equipment can be replaced at no cost. Where the Township equipment is compatible, a straight exchange may take place. In the event that the equipment is incompatible, the County assumes no responsible for equipment replacement.

:.’..-.?’’|.-"-:.-;’:"’:_

….-.

.—..-.1:

Disputesllssues Iju:J1IjI-Ij——I:1Disputes or issues arising between the Township and the County shall be in —Iwriting. -A — review committee including the County’s Chief of Paramedic Services, the CACC Liaison Of?cer and Fire Appointed Representative shall consider —Iuthe Township’s ‘EH 1IuI-II- the facts. Disputes or issues must be clearly stated and shall include the time, date, location and all parties involved.

Page 175 of 212

Tennination

Ninety (90 days) written noti?cation is required to terminate involvement in this Program. 8. Noti?cation Any notice to be given under this agreement may be given personally or by prepaid ?rst class mail and delivered to the following addresses: County:

Township:

Chief Administrative Of?cer County of Frontenac 2069 Battersea Road Glenbumie ON KOH1S0

Chief Administrative Of?cer Township of South Frontenac 4434 George Street, PO Box 100 Sydenham, ON KOH2T0

IN WITNESS THEREOF the Parties hereto agree to the terms of this contract this , 2018. day of The Corporation

of the County of Frontenac

Warden Ron Higgins

Date

KellyJ. Pender, CAO

Date

Page 176 of 212

The -T: Corporation

?’ Mayor

of the Township of South Frontenac jyzj

we 7,)‘ Au‘, 2.31 I)

Date

‘2/Al‘ Zeta /7’

~’

Clerk

Date

Page 177 of 212

To: Council Prepared by: Public Services Department Date of Meeting: May 17, 2022 Subject: Hinchinbrooke Road – Schedule for Repairs (2022)

Summary This report provides details on the scope and schedule of final repairs on Hinchinbrooke Road at the Spring Lake crossing.

Recommendation This report is for information only.

Background On October 19th, 2021, the Public Services Department provided an information report on the Hinchinbrooke Road pipe and slope failure at the Spring Lake road crossing. This report provided an outline of the engineering investigations completed on the project and provided an action plan for reopening of the roadway to public traffic. A copy of the fall report has been included as an Attachment for reference. On October 29th, 2021 the road was reopened to two lanes of traffic for the winter with guidance from Groundworks Engineering Ltd. on the locations of interim traffic lanes and barrier systems. Over the winter of 2021/2022 the road was maintained in a gravel condition and monitored for any unusual activities and not issues were observed. In early 2022 the budget was approved which included an upset allowance of $249,000 to complete the repairs this year.

Discussion/Analysis On April 22nd, 2022, staff met with Groundworks Engineering on site to review the condition of the roadway together and to re-evaluate strategies for reducing both cost and risk. Through these discussions, it was determined that approximately 60m of the road (north of the crossing) could be shifted to the west while still achieving the desired lane widths for the road upgrade. This shift would further reduce the amount of road stabilization work by up to 40%. The shift in the road would also further eliminate the need for approximately 60m of

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Page 178 of 212 Township of South Frontenac Staff Report - Hinchinbrooke Road – Schedule for Repairs (2022)

guiderail systems. The design changes are therefore expected to yield some significant reductions in the cost, scope and time involved to complete the project. The repair of the crossing will continue to include an in-water component which includes the replacement of the 6m section of 2400mm culvert and approximately 80m of road base stabilization with the use of geotextiles along the eastern water edge. Groundworks Engineering would be on-site to provide engineering direction and supervision as the works progress. All of these activities will be restricted to the in-water work window prescribed by the Ministry of Natural Resources which commences July 15th for our region. Permits with the Quinte Conservation Authority otherwise remain valid through September 30, 2022 for the project. Forecasted schedule for work would be as follows: • • •

Late May/ Early June – Bell Canada Pole Relocations (2-3 days) July – Township mobilizes to complete road and pipework (anticipate 3 weeks) followed by placement of new guide rail systems by Contractor Late August – Placement of double surface treatment (3-4 days)

It is anticipated that the roadway will be reduced to a single lane while many of the above activities are carried out and returned to two lanes at the end of each workday. Public notices will be prepared regarding the schedule and will be released in advance of the May long weekend. Additional notifications will be utilized with the digital roadside signs as we get closer to July.

Financial Implications The 2022 Budget sheets for the Hinchinbrooke Emergency Road Repairs (Project # 21R10) have been attached to this report for reference. The approved budget limit for the remaining engineering and construction work is $249,000.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

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Page 179 of 212 Township of South Frontenac Staff Report - Hinchinbrooke Road – Schedule for Repairs (2022)

Notice/Consultation • •

Groundworks Engineering Ltd. Manager of Operations and Fleet

Attachments • •

Attachment 1 - Council Report - Hinchinbrooke Road Reopening and Final Repairs Attachment 2 – Capital Sheet - Hinchinbrooke Emergency Road Repairs (Project 21R10)

Approvals Submitted By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure Approved By:

Louise Fragnito, CPA, CGA Chief Administrative Officer

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Page 180 of 212

To: Council Prepared by: Public Services Deparment Date of Meeting: October 19, 2021 Subject: Hinchinbrooke Road Reopening and Final Repairs

Summary This report provides information on the planned re-opening of Hinchinbrooke Road to single-lane traffic in October of 2021, discusses the rationale for delaying a full repair of the Spring Lake culvert until the spring of 2022, and provides forecasted expenditures for those repairs which will be referred to the 2022 budget process for Council consideration.

Recommendation This report is for information only.

Background On July 15th, 2021, a partial road failure occurred at the site of a newly installed culvert on Hinchinbrooke Road just north of Silver Rock Lane at Spring Lake. Fortunately, no individuals were injured and no vehicles were damaged during the incident. The significant slope failure that developed at that time was situated within the northbound travel lane and extended over a distance of approximately 160m within the swamp. The new 2400mm culvert installed at the crossing experienced a shear failure however the Township was very fortunate that a 16m section was left intact and remained in service following the event. The Township of South Frontenac carried out various agency notifications in the days following the event and engaged Groundworks Engineering Limited (GEL) to evaluate the site and develop an action plan towards reinstatement of the public road crossing. Representatives from GEL carried out an initial site evaluation on July 19 th, 2021 and followed up with additional surveys on July 28th and August 4th to monitor for additional settlement on the roadway and the adjacent swamp. The core objective of this work was to determine if the road surface and surrounding areas had stabilized.

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Page 181 of 212 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

On September 20th, 2021, GEL advanced with drilling for a series of four (4) boreholes to examine sub-soil conditions and review for the possible presence of any corduroy (wood fill) conditions. On September 27th a draft report was supplied outlining the outcomes of the investigations along with the following findings and recommendations:     



No peat or corduroy was found under the remaining road bed; Granular and rock fill materials on the remaining road bed were found to be bearing directly on bedrock or in deeper sections of soft silty sand; Rock elevations under the crossing ranged from 2m to 7.5m below ground surface; The failed areas within the northbound lane were situated on pockets of peat and compressible soils below; Full width excavation of the road crossing is not required and the existing culvert crossing is stable. This pipe can remain in place although the end section will require repair or replacement; and An area of approximately 4m wide x 3m deep will need to be removed through the zone of the failure and replaced with full depth rock fill and geogrid to eliminate any potential for ongoing settlement.

Discussion/Analysis Prior to the drilling, there were numerous unanswered questions relating to the stability of the existing road and the existing culvert crossing. Initially, the full removal and replacement of the road crossing and culvert was discussed as a possible outcome however the Township was very fortunate that the report outcomes pointed to a more localized (although deep) repair. The Public Services Department met to discuss the findings of the report and evaluated options and available resources. Two approaches were considered with details of each outlined below: Option 1 – Full Remediation of Crossing Now Engineering and operational staff reviewed the GEL report and identified that while the findings of the report were favourable there were significant logistics to work through to advance the full remediation at this time. Key considerations are as follows: a) In water work permit amendments will be required through Quinte Conservation Authority; b) Bell Canada works which were halted within the area of the closure will have to advance ahead of planned excavation work; c) Materials such as culvert extensions and geotextiles will have to be sourced based on conditions and availability that are not known; d) Excavations of the failed areas would have to be expedited which are expected to take several weeks which could put activities into unfavourable weather conditions; e) Permanent guide rail systems will have to be installed ahead of opening to two lane traffic, and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 182 of 212 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

f) Project funding will need to be secured through Council for the out-of-budget works recommended within the GEL report. Option 2 – Road Opening with Lane Restrictions Two key findings of the GEL report identified that a large portion of the remaining road bed was structurally stable and that the 2400mm culvert did not need to be removed. Recommendations were put forward in follow up discussions that the area could be used however no heavy traffic should be allowed within 2.5m of the failed section (shear line). This meant that a large portion of the crossing could support two way traffic however a shorter section on the north side would have to be reduced to a single lane if it were to be opened to public traffic. On October 5th, staff mobilized to the site and began preparations of the roadway using the safety guidelines provided by GEL. The inlet of the 2400mm culvert was temporarily repaired and granular A materials were placed on the stable sections of the road in anticipation of serving winter traffic. The only remaining steps for a re-opening are the introduction of temporary barrier systems and the installation of temporary traffic controls for the winter season. The Public Services Department recognizes that the Hinchinbrooke Road closure has created significant detour challenges for residents and school transportation providers and are therefore proceeding with Option 2 to restore public access by the end of October and reserve the full repair for the spring when conditions are more favourable.

Financial Implications The draft report from GEL identified that the excavation and removal of the failed zone of the roadway will carry an estimated cost of $217,580 plus HST. Once the existing expenses (engineering/construction) and added costs for temporary traffic signage and barrier systems are considered, the full project is expected to be in the order of $260,000 to $325,000 with the majority of the overall expenses to be incurred in 2022. It should be noted that Township staff are continuing to review the outcomes of the GEL report to identify any/all possible measures to reduce these costs when and wherever possible.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan.  

Priority: Choose an item. Action Item (if applicable): N/A

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 183 of 212 Township of South Frontenac Staff Report - Hinchinbrooke Road Reopening and Final Repairs

Notice/Consultation  

Trevor Greene, Acting Manager of Fleet and Operations Groundworks Engineering Limited

Attachments 

None

Approvals Submitted By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 184 of 212

Page 185 of 212

Financial statements of Municipal Property Assessment Corporation December 31, 2021

Page 186 of 212

Independent Auditor’s Report

1–2

Statement of financial position

Statement of operations

Statement of changes in net assets

Statement of cash flows

Notes to the financial statements

7–15

Page 187 of 212

Deloitte LLP 400 Applewood Crescent Suite 500 Vaughan ON L4K 0C3 Canada Tel: 416-601-6150 Fax: 416-601-6151 www.deloitte.ca

Independent Auditor’s Report To the Board Members of Municipal Property Assessment Corporation

Opinion We have audited the financial statements of Municipal Property Assessment Corporation (the “Corporation”), which comprise the statement of financial position as at December 31, 2021, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies (collectively referred to as the “financial statements”). In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Corporation as at December 31, 2021, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards (“Canadian GAAS”). Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Corporation in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Other Information Management is responsible for the other information. The other information comprises the information included in the Annual Report, but does not include the financial statements and our auditor’s report thereon. The Annual Performance Report is expected to be available to us after the date of this auditor’s report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information identified above and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. When we read the Annual Report, if we conclude that there is a material misstatement therein, we are required to communicate the matter with those charged with governance.

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Corporation’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Corporation or to cease operations, or has no realistic alternative but to do so.

Page 188 of 212 Those charged with governance are responsible for overseeing the Corporation’s financial reporting process.

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian GAAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: •

Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

•

Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Corporation’s internal control.

•

Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.

•

Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Corporation’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Corporation to cease to continue as a going concern.

•

Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Other matter The financial statements of the Corporation as at and for the year ended December 31, 2020 were audited by another auditor who expressed an unmodified opinion on those statements dated March 30, 2021.

Chartered Professional Accountants Licensed Public Accountants March 30, 2022

Page 189 of 212 Municipal Property Assessment Corporation Statement of financial position As at December 31, 2021 (In thousands of dollars)

Notes

Assets Current assets Cash Investments Accounts receivable Prepaid expenses

Long-term investments Capital assets Long-term prepaid expenses Intangible assets

3 4 5

Liabilities Current liabilities Accounts payable and accrued liabilities Deferred revenue Current portion of capital leases

Employee future benefits Deferred lease inducements Long-term portion of capital leases

14 6 10

7 10

Commitments and contingencies

2021 $

2020 $

16,519 — 3,335 2,054 21,908

10,233 2,076 3,728 2,570 18,607

147,690 8,804 367 9 178,778

131,493 10,343 — 50 160,493

27,909 2,761 685 31,355

27,425 1,801 759 29,985

49,267 1,901 463 82,986

49,899 2,306 1,116 83,306

6,958 81,169 7,665 95,792 178,778

6,816 61,853 8,518 77,187 160,493

9 and 11

Net assets Unrestricted Internally restricted Invested in capital and intangible assets

The accompanying notes are an integral part of the financial statements. Approved by the Board of Directors

, Director

Page 3

Page 190 of 212 Municipal Property Assessment Corporation Statement of operations Year ended December 31, 2021 (In thousands of dollars)

Revenue Municipal Other Interest and dividend income

Expenses Salaries and benefits Professional services Information technology Facilities General and administrative Royalties Amortization of capital and intangible assets Gain on disposal of capital assets

2021 $

2020 $

214,919 23,601 3,353 241,873

214,919 19,884 3,217 238,020

186,315 13,320 11,222 8,581 6,096 4,024 3,601 (65) 233,094

182,419 12,741 10,578 9,013 6,411 3,352 3,883 (245) 228,152

8,779 6,998 15,777

9,868 8,229 18,097

Excess of revenue over expenses before change in fair value of investments Change in fair value of investments Excess of revenue over expenses for the year The accompanying notes are an integral part of the financial statements.

Page 4

Page 191 of 212 Municipal Property Assessment Corporation Statement of changes in net assets Year ended December 31, 2021 (In thousands of dollars)

Notes

Net assets, beginning of year Excess of revenue over expenses for the year Remeasurements and other items on employee future benefits Acquisition of capital and intangible assets Proceeds from disposal of capital and intangible assets Incurred lease obligations for vehicles accounted for as capital leases (Repayment) retirement of lease obligations for vehicles accounted for as capital leases Interfund transfers to internally restricted reserves Net assets, end of year

Unrestricted $

Invested in capital and Internally intangible assets restricted $ $ (Note 8)

2021 Total $

2020 Total $

6,816

61,853

8,518

77,187

65,460

19,313

—

(3,536)

15,777

18,097

2,828

—

2,828

(6,370)

(2,054)

—

2,054

—

(98)

—

(32)

—

(759)

—

759

—

(19,316) 6,958

19,316 81,169

— 7,665

— 95,792

— 77,187

The accompanying notes are an integral part of the financial statements.

Page 5

Page 192 of 212 Municipal Property Assessment Corporation Statement of cash flows Year ended December 31, 2021 (In thousands of dollars)

Notes

2021 $

2020 $

15,777 (505)

18,097 (308)

(6,998) (3,122) 2,701 3,560 41 (65) (405) 10,984

(8,229) (2,948) 2,762 3,830 53 (245) (167) 12,845

393 149 484 960 12,970

(369) (249) 2,139 493 14,859

(7,343) 3,342 (2,022) 98 — (5,925)

(17,532) 5,532 (2,040) 270 (11) (13,781)

Financing activity Repayment of lease obligations

(759)

(755)

Increase in cash during the year Cash, beginning of year Cash, end of year

6,286 10,233 16,519

323 9,910 10,233

(32) 32

(16) 16

Operating activities Excess of revenue over expenses for the year Employee future benefits payments Add (deduct): Items not affecting cash Change in fair value of investments Reinvested investment income Employee future benefits expense Amortization of capital assets Amortization of intangible assets Gain on disposal of capital assets Amortization of lease liabilities

Changes in non-cash working capital Accounts receivable Prepaid expenses Accounts payable and accrued liabilities Deferred revenue

Investing activities Purchase of investments Proceeds from sale of investments Purchase of capital assets Proceeds on disposal of capital assets Purchase of intangible assets

Supplementary cash flow information Non-cash transactions Acquisition of leased vehicles Incurrence of lease obligations The accompanying notes are an integral part of the financial statements.

Page 6

Page 193 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Description of business Municipal Property Assessment Corporation (the Corporation), formerly the Ontario Property Assessment Corporation, was incorporated effective January 1, 1998 and is a special act corporation under the Municipal Property Assessment Corporation Act, 1997 (Ontario). The Corporation is responsible for providing property assessment services for municipalities in the Province of Ontario, as well as providing other statutory duties and other activities consistent with such duties as approved by its board of directors. All municipalities in Ontario are members of the Corporation.

Summary of significant accounting policies The financial statements are prepared in accordance with Canadian accounting standards for not-for-profit organizations. The significant accounting policies are summarized as follows. Fund accounting The financial statements include the following funds: •

The unrestricted fund comprises mainly amounts available for immediate use for the general purpose of the Corporation.

•

The reserve for board-appropriated working fund is set aside by the board of directors in accordance with the Corporation’s reserve strategy for contingencies and funding for identified one-time expenditures.

•

The reserve for employee future benefits is the portion of net assets consisting of internally restricted investments set aside to settle employee future benefits.

•

The reserve for enumeration was established to fund the costs associated with the preparation of preliminary voters’ lists for municipal and school board elections. The next enumeration process is scheduled for 2022.

•

The reserve for assessment update was established to fund the costs associated with the assessment update. The Corporation generally contributes $2,400 annually to the reserve but may vary the annual contribution with approval from the board of directors. The unspent reserve balance will be maintained to finance the Assessment Update when the Minister of Finance announces the new Assessment date and will be drawn down as expenses are incurred.

•

Invested in capital and intangible assets represents assets that have been invested in longlived capital and intangible assets which are not readily converted to cash, net of any liabilities related to the acquisition of those assets.

Financial instruments The Corporation records cash, accounts receivable, accounts payable and accrued liabilities initially at fair value and subsequently at amortized cost. Financial assets are tested for impairment at the end of each reporting period when there are indications the assets may be impaired. Investments are recorded at fair value. Transaction costs incurred on the acquisition of financial instruments measured subsequently at fair value are expensed as incurred.

Page 7

Page 194 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Summary of significant accounting policies (continued) Capital assets Capital assets are recorded at cost and are amortized using the straight-line method as follows: Office equipment Furniture and fixtures Computer equipment Small boats and vessels Vehicles under capital lease

5 years 5 to 10 years 3 to 4 years 3 to 8 years 5 years

Leasehold improvements are also amortized on a straight-line basis over the term of the lease or ten years, whichever is less. Impairment of long-lived assets The Corporation reviews the carrying amount, amortization and useful lives of its long-lived assets on an annual basis. If the long-lived asset no longer has any long-term service potential to the Corporation, the excess of the net carrying amount over any residual value is recognized as an expense in the statement of operations. Intangible assets Intangible assets consist of computer software, which is recorded at cost and is amortized over three years. The costs of developing in-house software are expensed as incurred. Revenue recognition Municipal revenue relates to assessment services and is recognized in the year in which the services are provided and collection is reasonably assured. Other revenues are comprised of services sold and products delivered from business development. These revenues are recognized when the services have been provided and/or the product is delivered, and collection is reasonably assured. Interest income is recognized when earned. The Corporation follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Employee future benefits The Corporation has defined benefit plans that provide for post-retirement medical and dental coverage and special termination benefits for defined eligible employees. Certain investments have been internally restricted but not segregated to pay for post-retirement benefits.

Page 8

Page 195 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Summary of significant accounting policies (continued) Employee future benefits (continued) The Corporation has the following policies: •

The Corporation accrues its obligations under defined benefit plans and the related costs when the benefits are earned through current service using the accounting valuation method.

•

The cost of post-employment benefits earned by employees is actuarially determined using the projected benefit method pro-rated on service and management’s best estimates of retirement ages of employees, expected health-care costs and dental costs. The accrued benefit obligation related to employee future benefits is discounted using market rates on high-quality debt instruments.

•

Remeasurements and other items are composed of actuarial gains (losses) on the accrued benefit obligation and arise from differences between the actual and expected experience and from changes in the actuarial assumptions used to determine the accrued benefit obligation, past service costs and gains and losses arising from settlements and curtailments. Actuarial gains and losses arise when the accrued benefit obligations change during the year. The actuarial gains and losses and other remeasurements including plan amendments are recorded in the statement of changes in net assets when incurred.

In addition, all employees of the Corporation are part of a defined benefit multi-employer benefit plan providing both pension and other retirement benefits. Contributions made to this plan are expensed as paid as the plan is accounted for as a defined contribution plan. Deferred lease inducements Lease liabilities include deferred lease inducements, which represent the free rent and improvement allowances received from landlords and are amortized over the term of the lease, and step-rent liability, which represents the difference between the average annual rent over the term of the lease agreement and actual rent paid in the year. Use of estimates In preparing the Corporation’s financial statements, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities and the disclosure of contingent liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Accounts requiring significant estimates include accounts payable and accrued liabilities, useful lives of capital assets and employee future benefits.

Investments Investments are held within third party managed accounts, which invest independently. The current portion of investments consists of amounts that management estimates to be liquidated within 12 months. Long-term investments consist of amounts that management estimates and intends to hold longer than 12 months for future use.

Page 9

Page 196 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Investments (continued) The breakdown of total investments by category is outlined below:

Cash Fixed income Equity Real assets Less: Current portion Long-term investments

2021 $

2020 $

250 82,154 47,528 17,758 147,690 — 147,690

— 80,910 38,525 14,134 133,569 2,076 131,493

The Corporation internally restricts certain securities to fund employee future benefits. The breakdown of total investments by intended use is outlined below:

General investments Internally restricted investments

2020 $

76,845 70,845 147,690

69,895 63,674 133,569

Capital assets

Office equipment Furniture and fixtures Computer equipment Small boats and vessels Leasehold improvements Vehicles under capital lease Assets under construction

2021 $

Cost $

Accumulated amortization $

2021 Net $

2020 Net $

546 8,442 15,263 390 20,991 3,768

545 7,437 12,933 377 16,605 2,750

1 1,005 2,330 13 4,386 1,018

3 901 2,273 16 5,421 1,729

51 49,451

— 40,647

51 8,804

— 10,343

Cost $

Accumulated amortization $

2021 Net $

2020 Net $

3,022

3,013

Intangible assets

Computer software

Page 10

Page 197 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Deferred revenue

Business development unearned revenue and customer down payments Other deferred amounts

2021 $

2020 $

2,583 178 2,761

1,620 181 1,801

Employee future benefits The Corporation has accrued an obligation for its post-employment benefits as follows: Employees who transferred to the Corporation from the Government of Ontario on December 31, 1998 •

Employees who transferred to the Corporation with less than ten years of service with the province will receive post-retirement group benefit coverage through the Corporation for themselves and for their dependants’ lifetimes. The cost of these benefits is shared equally between the Corporation and the employee for those employees who retire after January 1, 2018. The Government of Ontario continues to provide post-retirement benefits for employees who transferred to the Corporation with ten or more years of service with the province.

Employees hired by the Corporation after December 31, 1998 •

These employees will receive post-retirement group benefit coverage for themselves and for their dependants through the Corporation until age 65.

All employees •

The Corporation is a Schedule II employer under the Workplace Safety and Insurance Act (Ontario), 1997 and follows a policy of self-insurance for all its employees. The obligation as at December 31, 2021 is $829 ($1,261 in 2020) and is included in the total obligations below.

Information about the Corporation’s accrued benefit obligations and accrued benefit liabilities is as follows:

Accrued benefit obligations, beginning of year Current service costs Interest on accrued obligations Actuarial (gain) losses Contributions Accrued benefit obligations, end of year

2021 $

2020 $

49,899 1,298 1,403 (2,828) (505) 49,267

41,075 1,447 1,315 6,370 (308) 49,899

Page 11

Page 198 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Employee future benefits (continued) All employees (continued) The employee future benefits expense recorded in the statement of operations during the year is as follows:

Current service costs Interest on accrued obligations

2021 $

2020 $

1,298 1,403 2,701

1,447 1,315 2,762

Remeasurements and other items, consisting of curtailments, settlements, past service costs and actuarial gain of $2,828 (loss of $6,370 in 2020), have been recognized directly in net assets. The significant actuarial assumptions adopted in measuring the Corporation’s accrued benefit obligations are as follows:

Discount rate Health care inflation Vision and dental care inflation

2021 $

2020 $

3.10% 5.4% grading down to 4% by 2040 4.93% grading down to 4% by 2040

2.8% 5.55% grading down to 4% by 2040 4.71% grading down to 4% by 2040

The date of the most recent actuarial valuation of the accrued benefit obligations was December 31, 2019. The Corporation paid $28,150 ($27,634 in 2020) of employer and employee contributions to the defined benefit multi-employer benefit plan.

Internally restricted net assets

Reserve for board-appropriated working fund Reserve for employee future benefits Reserve for enumeration Reserve for assessment update

2021 $

2020 $

47,283 21,578 2,200 10,108 81,169

37,121 13,775 2,681 8,276 61,853

Interfund transfers are approved by the board of directors. During the year, the board of directors approved the transfers between the unrestricted fund and the internally restricted net assets as follows: $10,162 to ($11,400 to in 2020) the board-appropriated working fund reserve to pay for future one-time expenditures; $1,832 to ($1,389 to in 2020) the assessment update reserve to set aside funds for the property assessment process, and $481 from ($1,968 to in 2020) the enumeration reserve.

Page 12

Page 199 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Internally restricted net assets (continued) The purpose and use of the employee future benefits reserve was approved by the board of directors at initial setup, and an annual approval for transfers is not required. A transfer of $7,803 to ($1,611 from in 2020) the employee future benefit reserve was made during the year. Refer to note 2 for a description of the reserves.

Commitments The Corporation has commitments under various operating leases for properties. Minimum lease payments due in each of the next five years and thereafter are as follows:

$ 2022 2023 2024 2025 2026 Thereafter

4,714 4,579 3,590 2,906 1,814 703 18,306

The Corporation is also committed to paying operating costs and property taxes on its various property leases.

Capital leases The Corporation entered into several vehicle leases with an interest rate of between 2.51% and 4.34%, with lease terms up to 60 months. On termination of the lease, the Corporation has guaranteed a certain residual value of the vehicle to the lessor, depending on the ultimate lease term. As at December 31, 2021 the current portion of the capital leases is $685 ($759 in 2020) and the long-term portion is $463 ($1,116 in 2020). Future minimum annual lease payments required under capital lease arrangements are as follows:

$ 2022 2023 2024 2025 Total lease payments Less: amount representing interest Less: current portion

729 412 57 8 1,206 (58) 1,148 685 463

Page 13

Page 200 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Contingent liabilities and guarantees The Corporation has been named as a defendant in certain legal actions in which damages have either been sought or, through subsequent pleadings, could be sought. The outcome of these actions is not determinable or is considered insignificant as at December 31, 2021 and, accordingly, no provision has been made in these financial statements for any liability that may result. Any losses arising from these actions will be recorded in the year the related litigation is settled. In the normal course of business, the Corporation enters into agreements that meet the definition of a guarantee, as outlined in the Chartered Professional Accountants of Canada Handbook. The Corporation’s primary guarantee subject to disclosure requirements is as follows: •

The Corporation enters into agreements that include indemnities in favor of third parties, such as purchase agreements, confidentiality agreements, leasing contracts, information technology agreements and service agreements. These indemnification agreements may require the Corporation to compensate counterparties for losses incurred by the counterparties as a result of breaches of contractual obligations, including representations and regulations, or as a result of litigation claims or statutory sanctions that may be suffered by the counterparty as a consequence of the transaction. The terms of these indemnities are not explicitly defined and the maximum amount of any potential reimbursement cannot be reasonably estimated.

The nature of the above indemnifications prevents the Corporation from making a reasonable estimate of the maximum exposure due to the difficulties in assessing the amount of liability, which stems from the unpredictability of future events and the unlimited coverage offered to counterparties. Historically, the Corporation has not made any significant payments under such or similar indemnification agreements and, therefore, no amount has been accrued in the statement of financial position with respect to these agreements.

Risk management Market risk The Corporation’s investments are susceptible to market risk, which is defined as the risk the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. The Corporation’s market risk is affected by changes in the level or volatility of market rates or prices, such as interest rates, foreign currency exchange rates and equity prices. The Corporation is subject to cash flow interest rate risk due to fluctuations in the prevailing levels of market interest rate sensitive investments. The risk is mitigated through the Corporation’s investment policy, which requires investments to be held in high grade, low risk investments. Credit risk Credit risk arises from the potential a counterparty will fail to perform its obligations. The Corporation is exposed to credit risk from banks and debtors. The risk is mitigated in that the Corporation conducts business with reputable financial institutions and its debtors are mainly entities within a level of the provincial government. Liquidity risk Liquidity risk is the risk the Corporation will not be able to meet its financial obligations as they come due. The Corporation manages liquidity through regular monitoring of forecasted and actual cash flows.

Page 14

Page 201 of 212 Municipal Property Assessment Corporation Notes to the financial statements December 31, 2021 (In thousands of dollars)

Credit facility The Corporation has an unsecured credit facility of $10,000 to be used for its operations, which is renewable annually. The credit facility was temporarily extended to $50,000 in 2020 and continued to December 31, 2021. Starting on January 1, 2022, the extended credit facility was not renewed. The unsecured credit facility of $10,000 remains in place.

Government remittances Government remittances consist of workplace safety insurance costs, sales taxes and payroll withholding taxes required to be paid to government authorities when the amounts come due. In respect of government remittances, $3,258 ($3,140 in 2020) is included in accounts payable and accrued liabilities.

Significant event On March 11, 2020, the World Health Organization characterized the outbreak of a strain of the novel coronavirus (“COVID-19”) as a pandemic which has resulted in a series of public health and emergency measures that have been put in place to combat the spread of the virus. The duration and impact of COVID-19 is unknown at this time. While it has limited business travel, reduced office utilization, and postponed the Assessment Update, it is not possible to reliably estimate the impact that the length and severity of these developments will have on the financial position, results of operations and cash flows of the Corporation in future periods.

Prior year comparative figures Certain of prior year’s comparative figures have been reclassified to conform with current year’s presentation.

Page 15

Community Planning & Partnership Meeting Limestone District School Board – May 17, 2022

Page 202 of 212

Accommodation & Capacity Planning •

Projecting enrolment, reviewing capacity and determining renewal needs are part of the annual planning process at Limestone District School Board (LDSB) for approximately 20,000 students accommodated in 50 elementary schools and 10 secondary schools.

•

During this planning process LDSB considers opportunities to share facilities with community partners in these ways: • • •

possible co-building projects when planning new schools or significant additions and/or renovations, when considering the use of underutilized space in schools, and when considering properties associated with schools that may close and sites that may be considered for future disposition.

• Policy #20 and Administrative Procedure 551 – Community Planning and Partnerships. Page 203 of 212

• Links to these documents are available on the LDSB website: https://limestone.on.ca/board/accommodation_planning /community_planning___partnerships

Updates and 2022-2023 Planning Purpose of this meeting is to provide opportunities to share planning information and give updates on the possible opportunities at LDSB for facility partnerships.

•

Due to the Ministry of Education mandated moratorium on Pupil Accommodation Review Process and Guidelines – there are no accommodation reviews planned at LDSB.

•

There are no school construction projects available for co-building in the planning stages.

•

Since our last meeting, Kingston Collegiate and Vocational Institute at 235 Frontenac St was sold to Queen’s University.

•

The former Frontenac Public School will be vacant after August 2022 and a decision about disposal will be made after that time.

Page 204 of 212

•

Underutilized Space & Facility Partnerships •

LDSB annually identifies underutilized facilities in open and operating schools that may be suitable for facility partnerships by using the Ministry calculation of capacity available at each school - known as Onthe-Ground capacity (OTG).

•

Current agreements for facility partnerships aren’t included in the OTG calculation but each year they are considered for lease renewal based on the needs of school and the Board.

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Partners have the opportunity to explore possible use of underutilized space in existing schools, based on this annual review and other factors that determine if a school is suitable for a partnership opportunity.

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According to Policy #20 – Community Planning and Partnerships space - today we will share a list of the schools that meet the criteria and context for facility partnerships.

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Accommodation & Capacity Planning In annually identifying underutilized space the Board will consider including facilities that meet the following criteria:

Parking availability;

Staff are able to identify and create distinct and contiguous space within a facility, separate from the students, as appropriate;

Zoning and site use restrictions;

There is appropriate access to the space;

Facility conditions; and other criteria as recommended by the Director of Education.

For surplus space being offered for sale or lease, boards will continue to follow the circulation process outlined in Ontario Regulation 444/98 – Disposition of Surplus Real Property.

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The facility has been 60 percent utilized or less for two years and/or has 200 or more unused pupil space;

Context for Considering Facility Partnerships Where available space has been identified for partnership opportunities or co-build partnerships, the following principles will be primary consideration when identifying suitable partnerships: 1) 2) 3) 4) 5) 6)

Partnerships will not compromise the student achievement strategy of the Board; Partnerships will respect the values of the Board; Partnerships will improve services and supports available to the students and community in which the school is located; Partnerships will reduce facility operating costs for school boards and governments; Partnerships will maximize the use of public infrastructure through increased flexibility and utilization; Partnerships will strengthen relationships between the Board and community partners and the public.

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Operation and maintenance of the space will be carried out by the Board on a cost recovery basis to the partner. Any renovations required by the partner to effectively use the space must be approved by the Board and paid for by the partner.

Partnership Agreements Partnerships are defined as mutually beneficial and supportive arrangements between the Board and business, labour, community and government agencies. Facility partnerships between eligible community partners and the Board will be documented in a partnership agreement that outlines all of the terms and conditions of the partnership – including the expectation that they would comply with all the Board’s policies and procedures. Partnerships are formed with the Board rather than the individual school. Cost Recovery Model • The Ministry of Education’s Community Planning and Partnerships Guideline (2015) established that school boards are not expected to take on additional costs to support facility partnerships. Page 208 of 212

• The recovery of costs will cover the operations and facility renewal costs, including administrative costs as calculated by the square footage occupied by the facility partner. The lease rate is determined using a cost recovery model.

Schools Meeting Criteria for Underutilized Space Schools under 60% for 2 years Ernestown SS 50% Granite Ridge EC (Sec) 57% North Addington EC (Sec) 36% Greater than 200 Empty Pupil Places Napanee DSS 200+ pupil places

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Meeting Details Limestone DSB invites those on our notification list to share relevant planning with us on May 17, at 1:00 pm via a virtual meeting through Microsoft Teams. Please RSVP to Danielle Burns, Administrative Assistant to the Superintendent of Business at burnsdan@limestone.on.ca if you are interested in receiving a virtual meeting invitation by May 13. Page 210 of 212

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YOU ARE INVITED The South Frontenac Museum Society invites Council and staff to drop in and view the new musem exhibits. Please join us anytime on Saturday, May 28, 2022 between 1:00 pm and 4:00 pm Hope to see you there!

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-44 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON MAY 17, 2022 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on May 17, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held May 17, 2022 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on May 17, 2022 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 17 day of May, 2022. Read a third time and finally passed this 17 day of May, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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