Body: Council Type: Minutes Meeting: Regular Date: April 18, 2023 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council April, 18, 2023
Township of South Frontenac Council Meeting Minutes
Meeting # 19 Time:7:00 pm Location: Council Chambers & Virtual via Zoom Present: Mayor Ron Vandewal, Ray Leonard, Steve Pegrum, Doug Morey, Charlene Godfrey (virtually), Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Shelley Stedall
- Director of Corporate Services and Treasurer, Christine Woods - Senior Planner
1
Call to Order and Roll Call
a)
Resolution Resolution No. 2023-19-01 Moved by Councillor Pegrum Seconded by Councillor Morey That the Council meeting of April 18, 2023 be called to order at 7:00 p.m. Carried
b) The Deputy Clerk conducted Roll Call 2
Declaration of pecuniary interest and the general nature thereof
a) Councillor Morey declared an indirect pecuniary interest with respect to the EORN Presentation in closed session at the April 12, 2023 Joint County Council Meeting as he is an employee of Bell Canada. 3
Approval of Agenda
a)
Resolution Resolution No. 2023-19-02 Moved by Councillor Leonard Seconded by Councillor Roberts That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a) There was none. 5
Recess
a) Not applicable. 6
Public Meeting
Minutes of Council April, 18, 2023 a)
Resolution - Public Meeting to Order Resolution No. 2023-19-03 Moved by Councillor Roberts Seconded by Councillor Pegrum That the public meeting regarding a Zoning By-Law Amendment application be called to order. Carried
b)
Notice of Collection The Deputy Clerk delivered the Notice of Collection and Pubic Meeting Introduction.
c)
Zoning By-law Amendment Application - PL-ZBA-2023-0035, Lee Dillabough, 1793 Green Bay Road (151 Barr Lane) Ms. Woods, Senior Planner provided an overview of the proposal. The applicant was present in-person at the meeting. There were no questions or comments from Council. There were no questions or comments from the public. The public meeting was closed at 7:10 p.m.
d)
Resolution - Close Public Meeting Resolution No. 2023-19-04 Moved by Councillor Pegrum Seconded by Councillor Godfrey That the public meeting be closed. Carried
7
Delegations
a) There were none. 8
Approval of Minutes
a)
Resolution Resolution No. 2023-19-05 Moved by Councillor Godfrey Seconded by Councillor Ruttan That the minutes of the April 4, 2023 Council meeting and the April 11, 2023 Joint Committee of the Whole-Council meeting, be approved. Carried
9
Business Arising
a) There was none. 10
Reports Requiring Action
a)
Strategic Plan RFP
Page 2 of 5
Minutes of Council April, 18, 2023 Resolution No. 2023-19-06 Moved by Councillor Leonard Seconded by Councillor Trueman That Council support awarding the Strategic Plan consulting services contract in the amount of $25,438.98 including non-rebatable HST to Strategy Corp, and That the required additional funding for the project be funded from the Working Funds Reserve. Carried 11
Advisory Committee Reports or Minutes
a) There were none 12
By-laws
a)
2023 Final Tax Rate By-law Resolution No. 2023-19-07 Moved by Councillor Pegrum Seconded by Councillor Ruttan That By-law 2023-31, being the 2023 Final Tax Rate By-law be given first and second reading. Carried Resolution No. 2023-19-08 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law 2023-31 be given third reading signed and sealed. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2023-0026, Carol Bisaillon and Daryl Martin, 3185 McGarvey Road Resolution No. 2023-19-09 Moved by Councillor Trueman Seconded by Councillor Ruttan That By-law 2023-32 being a By-law to amend By-law 2003-075, as amended, to rezone land from Rural (RU) to Rural – Special Provision (RU-70 and RU-71) on lands described as Part Lots 36 and 37, Concession 7, District of Storrington be given first and second reading. Carried Resolution No. 2023-19-10 Moved by Councillor Godfrey Seconded by Councillor Leonard That By-law 2023-32 be given third reading, signed and sealed. Carried
c)
Proposed Planning Fee Structure Resolution No. 2023-19-11 Moved by Councillor Roberts Seconded by Councillor Morey That By-law 2023-33 Being A By-Law to Prescribe a Tariff of Fees for the Processing of Applications Made in Respect of Planning Matters be given first and second reading. Carried
Page 3 of 5
Minutes of Council April, 18, 2023 Resolution No. 2023-19-12 Moved by Councillor Ruttan Seconded by Councillor Leonard That By-law 2023-33 be given third reading signed and sealed. Carried 13
Reports for Information
a)
2022 Development Charges Reporting • The report provided a summary of the 2022 Development Charges Reserve including the allocation of funds collected and spent.
14
Information Items
a)
Support for Bill 5 Councillor Godfrey submitted a notice of motion requesting that Council give consideration to a motion of support regarding Bill 5.
15
Notice of Motions
a)
Notice of Motion – Proposed Reconsideration of Award of Tender # PS2023-11 – Pavement Marking Program Resolution No. 2023-19-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That Council reconsider the second clause of Resolution Number 2023-17-10, approved at the April 4, 2023 meeting of Council, which reads as follows: “Moved by Councillor Roberts Seconded by Councillor Ruttan That Council accept the bid from Provincial Road Markings Inc. in the amount of $260,507.63 (net of HST credits) for the 2023 Pavement Marking Program; and That Council direct staff to harmonize service levels for centerline painting on low volume urban and low volume rural roads consistent with the provincial guideline.” Carried
b) Council consented to defer further consideration of this matter to the May 2, 2023 Council meeting in order for staff to bring forward a subsequent report. 16
Announcements/Statements by Councillors
a) The Mayor provided Council with an overview of his meeting with MPP John Jordan. 17
Question of Clarity (from the public on outcome of agenda items)
a) There were none. 18
Closed Session (if requested)
Page 4 of 5
Minutes of Council April, 18, 2023 a)
Resolution - That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: Resolution No. 2023-19-14 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council resolve itself into the Committee of the Whole “Closed Meeting: to consider the following items:
- Personal matters about an identifiable individual, including municipal or local board employees. Carried
b)
Resolution - That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Resolution No. 2023-19-15 Moved by Councillor Morey Seconded by Councillor Pegrum That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
19
Confirmatory By-law
a)
Resolution Resolution No. 2023-19-16 Moved by Councillor Trueman Seconded by Councillor Godfrey That By-law 2023-34, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023-19-17 Moved by Councilor Morey Seconded by Councillor Ruttan That By-law 2023-34, being the confirmatory by-law, be given third reading, signed and sealed. Carried
20
Adjournment
a)
Resolution Resolution No. 2023-19-18 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of April 18, 2023 be adjourned at 7:58 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 5 of 5
