Council - 18 Feb 2020 - Agenda — North Frontenac News Media

Published February 18, 2020

Word Count 11219 words

Reading Time 53 min read

Body: Council Type: Agenda Meeting: Regular Date: February 18, 2020 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 92

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

TIME: DATE: PLACE:

7:00 PM, Tuesday, February 18, 2020 Council Chambers.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session - not applicable

Recess - not applicable

Delegations

Congratulatory Presentation to Dr. Duncan Sinclair on his appointment to the Order of Canada

Joanne Silver, Coordinator of Meals Program, SFCSC, re: Meals Community Champions Week

Public Meeting - not applicable

Approval of Minutes

February 4, 2020 Council Meeting

Business Arising from the Minutes

Z-19-/13 - Rezone Concession 8, Part Lots 15 and 16, Parts 1 to 3, Hewett Lane, Dog Lake. (See By-law 2020-07)

Reports Requiring Action

South Frontenac Fire and Rescue - Volunteer Fire Fighter Wages (See By-law 2020-08)

9 - 10

Credit Card Use Policy

11 - 15

Main Street Revitalization - Funding Allocation

16 - 23

By-law Enforcement Contract Extension

24 - 68

Regional Service Delivery Review

3-6

7-8

Page 2 of 92

Committee Meeting Minutes - not applicable

By-laws

By-law 2020-07 - Rezoning - Hewett Lane - Dog Lake

By-law 2020-08 - Amend By-law 2018-56 - Fire Fighter Wage

Reports for Information

Accounts Payable and Payroll Listing

73 - 82

2019 Statement of Remuneration and Expenses paid to Council members

83 - 84

Investment Update

85 - 86

Information Items

KFL& A Public Health - Termination of service provision under Part 8 of the Building Code Act

87 - 88

Prince Edward County - Council Support for Quinte Conservation Authority

89 - 90

Municipality of Chatham-Kent - Support for Conservation Authorities

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

As permitted by the Municipal Act, Section 239.2 (b), Council will move into closed session to discuss personal matters about an identifiable individuals (2), including municipal or local board employees and to approve minutes of previous closed sessions.

Personal Matters about an Identifiable Individuals (2 separate Verbal Reports)

Minutes of November 5, 2019 and January 14, 2020 Closed Session meetings

Resolution

Confirmatory By-law

By-law 2020-09

Adjournment

Resolution

70 - 71 72

Page 3 of 92 Minutes of Council February, 4, 2020 Time: 7:00 PM Location: Council Chambers

Meeting # 4 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Angela Maddocks - Clerk, Mark Segsworth - Director of Public Services, Claire Dodds - Director of Development Services 1.

Call to Order

Resolution Resolution No. 2020-4-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of February 4, 2020 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2020-4-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the February 4, 2020 Council meeting be approved as presented. Carried

Scheduled Closed Session - n/a

Recess - n/a

Delegations - n/a

Public Meeting

Public Meeting Statement The Clerk provided direction on how the public can make oral or written submissions on the zoning by-law amendment application and the details on how and when a person or public body can appeal a decision of Council. Resolution No. 2020-4-03 Moved by Councillor Morey Seconded by Councillor Sleeth

Page 4 of 92 Minutes of Council February, 4, 2020 That a public meeting be held to allow for input on Zoning By-law Amendment Z19-13, Concession 8, Part Lots 15 and 16, Parts 1 to 3, Reference Plan 13R17366, Storrington District, Hewett Lane, Dog Lake. Carried b)

Rezoning Application Z-19-13 - Concession 8, Part Lots 15 and 16, Hewett Lane Claire Dodds explained that the subject property consists of 335 feet of frontage on Hewett Lane and 383 feet of waterfront along Dog Lake. The lot is approximately 2.5 acres in size and is a vacant waterfront property with water frontage on the north and south sides of the property with Hewett Lane intersecting the property. The subject property was created on April 30, 2004 through consent application S-36-03-S for the creation of the new waterfront lot and at that time it was not required to be rezoned. The waterfront lot retained the Resort Recreational Zoning (RRC-4) zoning. The RRC-4 zoning permits a tourist establishment with cottages. The owner of the lot would like to build a single detached dwelling on the waterfront lot which is not permitted under the RRC-4 zoning. The applicant is requesting that Council change the zoning on the waterfront residential lot to Limited Service Residential Waterfront (RLSW) to facilitate the construction of a single detached dwelling on the lot. There was not a requirement to circulate to Public Health as the septic suitability for the lot was addressed at the time of lot creation. Ms. Dodds reviewed her report outlining how compliance was determined with respect to the Provincial Policy Statement, the County Official Plan, South Frontenac’s Official Plan and Zoning By-law. She noted that there have been no objections received. Councillor Sleeth spoke in support of the rezoning. There were no other comments from Council and no comments from the public.

Close Public Meeting Resolution No. 2020-4-04 Moved by Councillor Sleeth Seconded by Councillor Morey That having provided an opportunity for input, the public meeting be closed. Carried

Approval of Minutes

January 28, 2020 Council Meeting Resolution No. 2020-4-05 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That Council approves the minutes of the January 28, 2020 Council meeting. Carried

Business Arising from the Minutes

Notice of Motion - Support for Conservation Authorities Resolution No. 2020-4-06 Moved by Councillor Revill Seconded by Councillor Ruttan Whereas the Township of South Frontenac has been well served by Quinte Conservation, Cataraqui Conservation and Rideau Valley Conservation Authorities,

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Page 5 of 92 Minutes of Council February, 4, 2020 And Whereas we value the efforts of the Conservation Authorities to monitor floods, to manage Source Water protection and to ensure the integrity of the watersheds within our Township and conserve our natural environment, And Whereas the province of Ontario is currently reviewing the mandate and operations of conservation authorities, And Whereas Conservation Authorities provide essential services to municipalities in their watersheds, And Whereas smaller municipalities do not have the capacity or the financial resources to employ staff with the technical expertise that conservation authorities provide, THEREFORE BE IT RESOLVED THAT The Township of South Frontenac encourages the province to continue to support the principle of planning on a watershed basis in the ongoing review and prioritize the allocation of adequate funding to support the core mandate of conservation authorities. AND THAT the provincial government will maintain and not diminish the core mandate of Conservation Authorities AND THAT this resolution be forwarded to Premier Doug Ford, the Minister of the Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, Conservation Ontario, the Association of Municipalities of Ontario and all Ontario municipalities. Carried 10.

Reports Requiring Action - n/a

Committee Meeting Minutes - n/a

By-laws - n/a

Reports for Information

Accounts Payable and Payroll Listing

Tender # PW 2020-04 - Half Ton Extended Cab 4 X 4 Truck

Information Items

City of Sarnia, Re: Ontario Power Generation’s Deep Geologic Repository Project

Notice of Motions - not applicable

New Business:

The Clerk indicated that there no reports anticipated for the February 11, 2020 Committee of the Whole meeting. Resolution No. 2020-4-07 Moved by Councillor Sleeth Seconded by Councillor Morey That the Committee of the Whole meeting normally scheduled for February 11, 2020 be cancelled. Carried

Announcements/Statements by Councillors

Councillor Morey reminded Council of the annual general meeting for the South

Page 3 of 4

Page 6 of 92 Minutes of Council February, 4, 2020 Frontenac Museum Committee on February 11, 2020 at 10:00 am to be held at the museum. b)

Deputy Mayor Sutherland thanked the Public Services staff for help with the upcoming Children’s Ice Fishing Derby to be held on February 16 from 9:45 am to 2:30 pm at The Point in Sydenham.

Councillor Sleeth thanked Claire Dodds for attending the recent Frontenac Federation of Agriculture meeting and sharing information about the Official Plan update process.

Mayor Vandewal commended the CAO on his recent meeting with the City of Kingston Chief Administrative Officer to discuss partnership opportunities and identifying commonalities to consider in future shared service. He noted that this is a significant step in setting South Frontenac towards being a regional leader as identified in the Strategic Plan.

Mayor Vandewal noted the successful outcome of the latest Local Planning Advisory Tribunal and commended the Director of Development Services for the work involved in defending the township’s decision.

Question of Clarity (from the public on outcome of agenda items) - not applicable

Closed Session - not applicable

Confirmatory By-law

By-law 2020-06 Resolution No. 2020-4-08 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That By-law 2020-06, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of February, 2020. Carried Resolution No. 2020-4-09 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That By-law 2020-06, being the confirmatory by-law be given third reading, signed and sealed this 4 day of February 2020. Carried

Adjournment

Resolution Resolution No. 2020-4-10 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That the Council meeting of February 4, 2020 be adjourned at 7:22 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 4 of 4

Report to Council Development Services - Planning

Page 7 of 92

Report Date:

February 12, 2020

Council Agenda Date:

February 18, 2020

Application No:

Z-19/13

Owner:

548883 Ontario Limited (Briscoe)

Location of Property:

Concession 8, Part Lots 15 and 16, Parts 1 to 3, Reference Plan 13R17366, District of Storrington, Township of South Frontenac, Hewett Lane, Dog Lake

Purpose of Application: Rezone from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) Date of Public Meeting: February 4, 2020

Recommendation It is recommended that the by-law rezoning Concession 8, Part Lots 15 and 16, Parts 1 to 3, Reference Plan 13R17366, District of Storrington, Township of South Frontenac, Hewett Lane, Dog Lake be passed.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by 548883 Ontario Limited (Briscoe) from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) for a lot that was created on April 30, 2004.

Background The subject property consists of 108 metres (335 ft.) of frontage on Hewett Lane and 116 metres (383 ft.) of waterfront along Dog Lake consisting of approximately 1.02 ha (2.5 ac) in area. The subject property is a vacant waterfront property with water frontage on the north and south sides of the property with Hewett Lane intersecting the property. A hydro easement is located through the property on the north side of Hewett Lane. The majority of the property is naturally vegetated. Hewett Lane provides legal access to the subject lands. The subject property was created on April 30, 2004 through application S-36-03-S for the creation of the new waterfront lot. When the lot was created in 2004, it was not required to be rezoned. As such, the waterfront lot has maintained the Resort Recreational Zoning (RRC-4) zoning on the waterfront lot. The RRC-4 zoning permits a tourist establishment with cottages. The owner of the lot would now like to proceed to build a single detached dwelling on the lot. The appropriate zoning to facilitate the construction of a single detached dwelling on the new waterfront lot that is accessed by a private lane is Limited Service Residential Waterfront (RLSW) zone.

Public Meeting A public meeting was held under the Planning Act on February 4, 2020. No comments were provided from Council or members of the public.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Report to Council Development Services - Planning

Page 8 of 92

Summary A comprehensive report reviewing this zoning by-law amendment against the policies of the Provincial Policy Statement, 2014, the County of Frontenac Official Plan and the South Frontenac Official Plan was provided to Council in advance of the February 4, 2020 public meeting. As this rezoning is consistent and conforms to the Provincial Policy Statement, 2014, the County of Frontenac Official Plan, the South Frontenac Official Plan and represents good planning for the subject property, it is recommended Council approve this application by passing the attached by-law. Date of Site Visit: January 27, 2020 Attachments:

Zoning By-law 2020-07 (under By-law Section of Agenda) Submitted/Approved by: Claire Dodds, MCIP, RPP Director of Development Services Approved by: Neil Carbone CAO

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REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 18th, 2020

SUBJECT:

Volunteer Firefighters - Honorariums

RECOMMENDATION: That By-law 2020-08 be approved by Council to amend “Appendix E” of By-law 2018-56 BACKGROUND: Council approved and updated the by-law to establish and regulate the Fire Department under By-law 2018-56. Appendix E of the by-law provides for the Volunteer firefighter pay schedule for 2019. Previously, Council had passed resolution 2015-8-4 which provided that the rate for volunteer firefighters be adjusted on a regular basis at the same increment as negotiated for the Township’s bargaining unit. Currently, By-law 2018-56 does not provide any language for rate adjustments beyond 2019. The attached by-law is to amend Appendix E of By-law 2018-56 to include language similar to the 2015 resolution which would provide for a yearly adjustment based on the negotiated increment for the Township’s bargaining unit commencing January 1, 2020 ATTACHMENTS: By-law 2020-08 (under the By-law section in the agenda) Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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APPENDIX"E" SFFR PAY SCHEDULE

2019 Fire Chief- 40hours/week

As Approved by Council within the Pay Schedule

Admmistrative Assistant

Position Vacant

AssistantDeputy Fire Chief Fire Prevention

Position Vacant

AssistantDeputy Fire Chief Training/Operational Development Position Vacant VolunteerDeputyFire Chief

$2400 per annual honourarium $200 per on call shift Monday-Friday 1700hrs-0700hrs Saturday-Sunday24 hours

$15 perhour- FC ApprovedAdditionalHours Volunteer Captains

$1200 per annual honourarium

$15 perhour- FC Approved AdditionalHours Volunteer Firefighters

$45 per Response (Up to 3 Hours) $45 per WeeklyTraining Session Tuesday 1900hrs-2130hrs

$15 perhour- FCApprovedAdditional Hours $100per Full DayTraining Sessions- 8 Hours Fire ChiefApprovedAdditionalHours include: Fire Prevention/Public Education

Fleet and Equipment Maintenance Fireball Maintenance

Approved Meetings Driver Training TrainingPreparation Other Divisional Support

The rates above shall be adjusted on a regular basis at the same increment as negotiated for the Township’s bargaining unit commencing January 1, 2020

Revised: February 20, 2020

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REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 18th, 2020

SUBJECT:

Credit Card use policy

RECOMMENDATION: That Council approve the revised Credit Card Use Policy attached to this report and authorize the Director of Corporate Services & Treasurer to implement the changes. BACKGROUND: In June 2019, Council approved a Credit Card Use Policy which outlined the processes, management and use of corporate credit cards. The policy established the provision of corporate credit cards for the following positions at the following limits:    

Chief Administrative Officer Director of Corporate Services & Treasurer Director of Public Services Director of Development Services

$7,500 $7,500 $10,000 $7,500

From feedback received from the senior management team and through review of existing corporate card statements, staff recommends that the Director of Emergency Services/Fire Chief be added to the list of senior staff that are provided with a corporate credit card. This position requires the use of a credit card on a regular basis and this would cut down on the coordination required to have their supervisor process those transactions and avoid the exchange of credit card information between several individuals for that purpose, improving security of the credit card information and the purchasing accountability for the position. The new credit card is recommended to be set to a limit of $7,500. ATTACHMENTS: 

Updated Credit Card Use Policy – Feb 18 2020

Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone CAO

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Page 12 of 92 Credit Card Use Policy Township of South Frontenac

Page 1

Purpose To establish a policy and procedure for the use of Township credit cards.

Policy Statement: The Township issues credit cards to facilitate certain purchases such as authorized travel arrangements and associated costs, authorized conference registration fees, training fees, specialized equipment, parts etc. The Township credit cards shall only be used for the purchase of goods and services for official business of Township of South Frontenac. Credit cards shall be used only in warranted circumstances. Guidelines/Procedures:

Approval authority A credit card shall only be issued to an employee by the Director of Corporate Services & Treasurer in accordance with this policy. The personnel that may hold a Township credit card are: • Chief Administrative Officer • Director of Corporate Services & Treasurer • Director of Public Services • Director of Development Services • Director of Emergency Services/Fire Chief The listing of staff that have credit cards (including limits) shall be reviewed annually by the senior management team. Any recommended changes shall be brought forward to the Corporate Services Committee.

Authorized credit limit The following authorized credit limits shall be assigned to Cardholders: • Chief Administrative Officer $7,500 • Director of Corporate Services & Treasurer $7,500 • Director of Public Services $10,000 • Director of Development Services $7,500 • Director of Emergency Services/Fire Chief $7,500

Allowable Purchases/ Acceptable Use The allowable purchase limits shall be as authorized by the Township’s

Page 13 of 92 Credit Card Use Policy Township of South Frontenac

Page 2

procurement policy and as approved in the Township’s budgets. Acceptable use of Township credit cards: • Simplify travel arrangements • Provide means of payment when invoicing from vendor cannot be facilitated including but not limited to, registration fees, internet purchases and one time vendors Use of a credit card should not be used to avoid or bypass current purchasing or payment procedures. Prior to using a credit card with a vendor which the Township has not previously used, an attempt should be made to establish a credit arrangement with the vendor through Accounts Payable. The following transactions are not permitted and shall be considered to be in contravention of this policy; • Splitting total purchase cost, singly or between Cardholders to avoid transaction limits • Personal purchases • Non-Township use • Cash advances, money orders or bank drafts 4. Responsibility of Credit Cardholders 4.1

An employee shall be required to enter into a Cardholders Agreement presented as Schedule A.

4.2

A credit card shall only be used by the employee to whom the card is issued. Any purchases required by a non-Cardholders will be facilitated by a Cardholder.

4.3

The employee issued the credit card is responsible for its protection and custody.

4.4

The employee using the credit card must keep valid receipts, assign general ledger account coding and provide a description of the purchase.

4.5

On a monthly basis, the Cardholder will be provided a statement of transactions. The statement must be reconciled by matching receipts and identifying any unknown transactions. The receipts, documentation and statement must be submitted to the Accounting Clerk by the 15th of each month.

4.6

Failure to provide documentation or notification of fraudulent or unknown charges is a breach of this policy.

4.7

In the event of disputed charges or if the Cardholder has any questions, the

Page 14 of 92 Credit Card Use Policy Township of South Frontenac

Page 3

Cardholder should contact the credit card financial institution directly. The Cardholder must also advise to the Director of Corporate Services & Treasurer. 4.8

Lost or stolen credit cards shall be immediately reported the card issuer and both the Director of Corporate Services & Treasurer and the Chief Administrative Officer.

4.9

An employee must immediately surrender the card upon termination of employment. The Township reserves the right to withhold the final payroll payout until the card is surrendered.

Non-Compliance 5.1

Violation of the policy may result in revocation of a credit card use privileges.

5.2

An employee found guilty of unauthorized use of a Township credit card may be subject to disciplinary action up to and including termination and legal action under the Provincial Statutes.

5.3

An employee shall be required to reimburse the Township for all costs associated with improper use through direct payment and/or payroll deduction.

Internal Controls 6.1

The Director of Corporate Services & Treasurer is the administrator of this policy and shall be responsible for the issuance and retrieval of assigned credit cards to personnel and generally for overseeing compliance with this policy.

ADOPTED BY COUNCIL June 18/2019______ REVISED BY COUNCIL FEBRUARY 18/2020______

Page 15 of 92 Credit Card Use Policy Township of South Frontenac

Page 4

Schedule A Credit Cardholders Agreement Requirements for use of the Township Credit Card:

The credit card is to be used only to make purchases at the request of and for the legitimate business benefit of Township of South Frontenac.
The credit card must be used in accordance with the provisions of the Credit Card Use Policy established by Township of South Frontenac, as attached hereto. Violations of these requirements shall result in revocation of use privileges. Employees found to have inappropriately used the credit card will be required to reimburse the Township for all costs associated with such improper use through a direct payment and/or payroll deduction. Disciplinary action(s) may be taken up to and including termination of employment. The Township will investigate and commence, in appropriate cases, criminal prosecution against any employee found to have misused the credit card or who violates the provisions of the Cardholders agreement. Credit Card Number: Received by: Name (Please Print)

I acknowledge receipt of the attached Credit Card Policy and agree to abide by said Policy. Signature: Date: (Below, for Treasury Department Use Only) Credit Card Returned Authorized Signature: Date:

Page 16 of 92

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE:

February 18, 2020

SUBJECT:

Main Street Revitalization Funding

RECOMMENDATION: That Council approve Village Entrance Signs, Heritage Street Name Blades, Sydenham Business Signage and Street Furniture as initiatives to be funded by the Township’s Main Street Revitalization grant. BACKGROUND: The Main Street Revitalization Initiative is a fund to help municipal governments undertake main street revitalization activities that support and benefit small businesses. The Association of Municipalities of Ontario (AMO) has agreed to administer the funding on behalf of the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) Various discussions have taken place with the Public Services Committee over the last year regarding potential uses for the funds. Consideration was also given to a list of downtown revitalization opportunities that was received from Sydenham residents. DISCUSSION: The Committee identified the need for updated village entrance signage for certain hamlets and the need for business section directional signage for the village of Sydenham specifically, given that its business core is the only one not located along a major roadway. In addition, benches and planters are being recommended as ways to improve our main streets with limited additional operating cost implications. Staff are also recommending that several villages and hamlets in the Township be outfitted with the Heritage Street Name Blades that were incorporated in the 2018 village revitalizations in Harrowsmith and Sydenham. These additional blades would be installed in various locations in Sydenham, Verona, Harrowsmith, Inverary, Battersea, Sunbury, Perth Road Village and Bellrock. FINANCIAL/STAFFING IMPLICATIONS: Costs incurred between April 1, 2018 and March 31, 2020 are eligible for funding. The Township of South Frontenac’s allocation of Main Street Funding for this initiative was $51,837. A proposed budget for these funds is outlined below. Proposed Budget Village Entrance Signs (12) Heritage Street Name Blades (appx. 135 blades) Sydenham Business District (1) Benches & Planters (locations TBD)

$ 9,000 $ 19,000 $ 8,000 $ 15,000

Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 17 of 92

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

ATTACHMENTS:    

Village Entrance Signs Heritage Street Name Blades Sydenham Business District Sign Benches & Planters Examples

Prepared by: Mark Segsworth, P. Eng. Director of Public Services Submitted/approved by: Neil Carbone CAO

Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 18 of 92

AVE. PoRTL§§ D

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GEORGEST.

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Page 24 of 92

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: February 18, 2020 SUBJECT:

By-law Enforcement Contract Extension

RECOMMENDATION That Council extend the contract with Frontenac Municipal Law Enforcement to April 30, 2020.

BACKGROUND The current contract with Frontenac Municipal Law Enforcement was extended to February 28, 2020 by Council by way of Resolution #2018-02-15 on January 16, 2018. Due to the transitioning of By-law Enforcement to the Clerks Department there is a need to review and identify by-law enforcement needs and implement improved reporting mechanisms prior to simply extending the contract for a longer term or going back out to the marketplace through the Request for Proposal process. Lianne Ruttan, owner of Frontenac Municipal Law Enforcement is in support of extending the contract for an additional two months. During the 2020 Budget deliberation process Council heard several references to the need to possibly require more enforcement of by-laws in several areas throughout township departments. Staff are hoping to compile better data in all aspects of By-law Enforcement in the coming year so that we can better assess what areas need more resourcing and to measure efficiencies.

ATTACHMENTS 

Current Contract with Frontenac Municipal Law Enforcement

Prepared by: Angela Maddocks Clerk Submitted/approved by: Neil Carbone CAO

Natural, Vibrant and Growing – a Progressive Rural Leader

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Page 53 of 92

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Page 69 of 92

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 18th, 2020

SUBJECT:

Regional Service Delivery Review

RECOMMENDATION: That Council award the contract for the Regional Service Delivery Review to Strategy Corp in the amount of $201,043 exclusive of HST. BACKGROUND: In November of 2019, a new Municipal Modernization Program was announced by the Minister of Municipal Affairs and Housing. The program is to be available until 2023 to the 405 small and rural municipalities that received a Municipal Modernization payment in March 2019. The first intake of the program is focused on municipal service delivery expenditures by independent third-party reviewers. Projects undertaken through this first intake must be completed by June 30, 2020. Future intakes of the program will provide an opportunity to obtain additional funding for implementation of projects aimed at service delivery efficiencies/cost savings. With Council support from all Frontenac Municipalities, a joint application was submitted to the Ministry for a Regional Service Delivery Review. This application was approved in the amount of $150,000. An RFP was issued on January 17th, 2020 and closed Thursday February 6th, 2020. Seven proposals were received. Through consultation with all Frontenac Municipalities, three proponents were selected for an interview. The chart below summarizes the scoring of the 3 top submissions (out of 100). KPMG 82

Strategy Corp 85

WSCS 78

FINANCIAL IMPLICATIONS Although not the lowest cost submission, the Frontenac Municipalities’ CAOs and Treasurers felt that Strategy Corp offered the best overall proposal and methodology for the project. South Frontenac has used their services in the past and has been satisfied with their professionalism and the services they provide. The cost of the contract is $201,043 (excluding HST). After the offsetting $150,000 grant, this leaves an amount of $51,000 that the Frontenac Municipalities have agreed to split equally (approximately $10,200 each). Our 2020 budget included an amount of $50,000 for this project, so the amount is well within budget. ATTACHMENTS: None Prepared by:

Submitted/approved by:

Louise Fragnito Director of Corporate Services & Treasurer

Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 70 of 92

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-07 Being a by-law to amend By-law 2003-75, as amended, to rezone land from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW), Concession 8, Part Lots 15 and 16, Parts 1-3, RP 13R17366, District of Storrington, Township of South Frontenac: 548883 Ontario Limited (Briscoe). WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and us e of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows:

This by-law shall apply to the severed parcel being a new waterfront lot created through a consent application in April 2004. The lands are located in Concession 8, Part Lots 15 and 16, Parts 1-3, RP13R17366, District of Storrington, Township of South Frontenac.

THAT Schedule “C”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW) for those lands shown on the attached map designated as Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said section 34. Dated at the Township of South Frontenac this 18th day of February, 2020. Read a first and second time this 18th day of February, 2020. Read a third time and finally passed this 18th day of February, 2020. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 71 of 92 Schedule 1

This is Schedule “1” to By-law No. 2020-07 Passed this 18th day of February, 2020 MAYOR________________________________________________ CLERK____________________________________________ ____

Page 72 of 92

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-08 A BY-LAW TO AMEND BY-LAW NUMBER 2018-56, AS AMENDED, TO REPLACE APPENDIX E

WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law 2018-56, as amended, as it relates to the replacement of Appendix E NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1)

That Schedule E be revoked and replaced with Schedule E dated February 18th, 2020.

This By-law shall come into force and take effect retroactively to January 1, 2020

Dated at the Township of South Frontenac this 18th day of February 2020. Read a first and second time this 18th day of February 2020. Read a third time and finally passed this 18th day of February 2020. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 73 of 92

Payment Listing For the period of February 5, 2020 to February 18, 2020

Accounts Payable Payment Listing:

307,863.45 For the period of February 5, 2020 to February 18, 2020

Payroll Payment Listing: Pay Period #20-03

Pay date February 12 2020

99,308.48

For the period of January 26, 2020 to Feberuary 8, 2020

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending February 18, 2020 in the amount of

407,171.93

Submitted by: Mark Foster - Accounting Clerk Approved by: Tracey Pritchard - Acting Deputy Treasurer

407,171.93

System:

2020-02-13

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

9:48:53 AM

From: 2020-02-05

To: 2020-02-18

Page:

Page 74 of 92

Distribution Types Included: PURCH, MISC

10 GG 1000 Cheque 070796

Date

Inv #

2020-02-18

Vendor

Total 070800 EFT000000012876

2020-02-18

Amount

SNIDER, PERCY 20/01/29-40 20/01/28-35

Total 070796 070800

Description Snow Plowing Snow Plowing

VERONA MEDICAL CLINIC 2019 YE RECON. 2019 YE Reconciliation

2020-02-18

$76.32 $915.84 $992.16 $885.50 $885.50

CULLIGAN 64241TJ 2673483

Total EFT000000012876 EFT000000012914 2020-02-18

Water Water Cooler Rental

5992 6007

SIMMONS PLUMBING & PUMP SERV. Leak on UV Light System Replace Basement Kitchen Taps

28395569

SUPERIOR PROPANE INC. 2604.4L @.45

Total EFT000000012914 EFT000000012915 2020-02-18 Total EFT000000012915

Total

$38.56 $10.12 $48.68 $84.46 $252.04 $336.50 $1,274.76 $1,274.76

$3,537.60

1210 CAO Cheque EFT000000012867

Date

Inv #

2020-02-18

Vendor

Description

Amount

CDW CANADA INC WRT7113

Nuance PDF N.C.

Total EFT000000012867

Total CAO

$152.74 $152.74

$152.74

1250 Clk Cheque EFT000000012920

Date

Inv #

2020-02-18

Vendor

Description

9793 8420

TROUSDALE’S FOODLAND Sugar + Filters Milk+ Cream + Coffee

359746

UPPER CANADA OFFICE SYSTEMS Copier Usage

Total EFT000000012920 EFT000000012924 2020-02-18 Total EFT000000012924

Total Clk

Amount $8.04 $34.24 $42.28 $720.29 $720.29

$762.57

1275 Fin Cheque 070795 Total 070795 EFT000000012877

Date

Inv #

2020-02-18

Vendor

Description

8100951734

SHRED-IT INTERNATIONAL ULC 20/01 Shredding Services

162389

CUNNINGHAM SWAN CARTY Discharge Tax Sale Notice

47262

VERSUS BUSINESS FORMS & LABELS 11,000X Tax Bill Envelopes

2020-02-18

Total EFT000000012877 EFT000000012926 2020-02-18 Total EFT000000012926

Amount $75.20 $75.20 $590.92 $590.92 $2,941.01 $2,941.01

Total Fin

$3,607.13

Total GG

$8,060.04

20 PP&P 2100 Fire Cheque 070794

Date

Inv #

2020-02-18 FUEL-19/12/31

Total 070794 070796

2020-02-18

Total 070798 EFT000000012852

Description

JOHN TOPPERS MARKET Diesel

Amount $54.07 $54.07

SNIDER, PERCY 20/01/29-31 20/01/29-38 20/01/28-33 20/01/29-37 20/01/26-32

Total 070796 070798

Vendor

2020-02-18

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

240-19 246-19

TOWNSHIP LEEDS AND THE THOUSAND ISLANDS 2X NFPA 1035 Course J.G. S.P. NFPA 1041 Course J.G.

KIN/100932

CITY ELECTRIC SUPPLY LED Wall Light

31571

BOULTON SEPTIC/LARMON’S Holding Tank Pumped

2020-02-05

Total EFT000000012852 EFT000000012855 2020-02-18

$1,984.32 $152.64 $1,831.68 $457.92 $1,831.68 $6,258.24 $200.00 $300.00 $500.00 $96.67 $96.67 $244.22

System:

2020-02-13

User ID:

mfoster

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 31569 31567 31568

Total EFT000000012855 EFT000000012856 2020-02-18

Snow Plowing Snow Plowing Snow Plowing

A2600892 A2585613 A2599048

ABELL PEST CONTROL INC. 20/01 Pest Control 20/01 Pest Control 20/01 Pest Control

1-254056

BELL MOBILITY (RADIO DIVISION) 20/02-Site Rental

39486

BLACK DOG TIRE & LUBRICANTS Tire Change

Total EFT000000012856 EFT000000012864 2020-02-18 Total EFT000000012864 EFT000000012865 2020-02-18 Total EFT000000012865 EFT000000012866 2020-02-18

Page:

Page 75 of 92 $254.40 $508.80 $457.92 $1,465.34 $41.18 $50.80 $48.54 $140.52 $328.00 $328.00 $84.46 $84.46

CANADIAN TIRE 136301

Total EFT000000012866 EFT000000012881 2020-02-18

12X Washer Fluid + Epoxy Gel

$49.22 $49.22

DRAPER DOORS 20057

Total EFT000000012881 EFT000000012882 2020-02-18

Replace Door Operator

442088

FIRE SERVICE MANAGEMENT Wash + Repair

KS27055-3 KS27002-3 KS27035 KS27007-3 KS26959-3 KS26942-3 KS27012-3 KS26968-3 KS26967-3 KS27100

KENWORTH ONTARIO - KINGSTON Safety + Service + Batteries Safety + Service Safety + Service + Brakes Safety + Service Safety + Service Safety + Service Safety + Service Safety + Service Safety + Service Safety + Service

Total EFT000000012882 EFT000000012895 2020-02-18

Total EFT000000012895 EFT000000012897 2020-02-18

$2,555.19 $2,555.19 $351.68 $351.68 $1,448.42 $307.26 $2,736.95 $1,148.58 $931.88 $959.99 $990.58 $926.32 $951.60 $1,025.67 $11,427.25

LEONARD FUELS 1057-61743C 1057-61744C

Total EFT000000012897 EFT000000012898 2020-02-18 20/01/17-08 Total EFT000000012898 EFT000000012908 2020-02-18

Service Heating System Service Heating System LEONARD, ELIZABETH Cleaning

$211.60 $228.86 $440.46 $60.00 $60.00

PRINCESS AUTO 1428696

Total EFT000000012908 EFT000000012913 2020-02-18

2X Chock Wheel+ 2X Hose Cont.

211

SELECT DOOR AND FRAME 3X Door Shoes

6007

SIMMONS PLUMBING & PUMP SERV. Cap off Sewer Lines

28356443

SUPERIOR PROPANE INC. 1954.3L @.45

K627477 K627536

SWISH MAINTENANCE LIMITED Cleaning Supplies Cleaning Supplies

6083-579995

TOWN AND COUNTRY AUTO SUPPLY Blue Signal Lens

Total EFT000000012913 EFT000000012914 2020-02-18 Total EFT000000012914 EFT000000012915 2020-02-18 Total EFT000000012915 EFT000000012917 2020-02-18

Total EFT000000012917 EFT000000012919 2020-02-18 Total EFT000000012919 EFT000000012922 2020-02-18

$199.29 $199.29 $40.12 $40.12 $252.03 $252.03 $956.56 $956.56 $326.78 $277.41 $604.19 $62.05 $62.05

TW PATCHING 991611

Snow Plowing

Total EFT000000012922

Total Fire

$1,404.29 $1,404.29

$27,329.63

2200 911 Cheque 070793

Date 2020-02-18

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 112301200854093 911 Annual Billing

Amount

Total 070793

$10,460.41 $10,460.41

Total 911

$10,460.41

2605 Build Cheque EFT000000012887

Date

Inv #

2020-02-18

Vendor

Description

P651954

GRAND & TOY LIMITED Folders + “2020” Labels

6083-583148

TOWN AND COUNTRY AUTO SUPPLY Upper Control Arm

Total EFT000000012887 EFT000000012919 2020-02-18 Total EFT000000012919

Total Build

Amount $302.01 $302.01 $187.72 $187.72

$489.73

2620 Anml Ctl Cheque

Date

Inv #

Vendor

Description

Amount

System:

2020-02-13

User ID:

mfoster

EFT000000012896

9:48:53 AM

2020-02-18

Township of South Frontenac CHEQUE DISTRIBUTION REPORT KINGSTON HUMANE SOCIETY SF_KHS POUND_19-11 19/11 Pound Services SF_KHS POUND_19-11 19/11 Pound Services SF_KHS POUND_19-12 19/12 Pound Services SF_KHS POUND_19-12 19/12 Pound Services

Total EFT000000012896

Total Anml Ctl

Page:

Page 76 of 92 $405.20 $24.00 $86.83 $8.00 $524.03

$524.03

Total PP&P

$38,803.80

30 Trans 3000 PW OH Cheque EFT000000012858

Date

Inv #

2020-02-18 C14258-020120

Total EFT000000012858 EFT000000012867 2020-02-18

Vendor

Description

ALLIANCE WIRELESS COMMUNICATIONS 20/02 Answering Service

Amount $294.12 $294.12

CDW CANADA INC WRT7113

Nuance PDF E.H

Total EFT000000012867

Total PW OH

$152.74 $152.74

$446.86

3005 RdAdmOH Cheque EFT000000012864

Date

Inv #

2020-02-18 1-254056

Vendor

Description

BELL MOBILITY (RADIO DIVISION) 20/02-Site Rental

Total EFT000000012864

Total RdAdmOH

Amount $295.38 $295.38

$295.38

3010 Cheque 070789

Total 070789 070792 Total 070792 070796

Date

Inv #

2020-02-18

Vendor

494947 495341 495399 495462

FISHER AUTOPARTS & EQUIPMENT 4X Male + Female Cavities Maxisys Scanner Red Hydraulic Oil Red Hydraulic Oil

1911-03

MIKAELA HUGHES ARCHITECT INC. Architectural Design

2020-02-18

2020-02-05

Triaxle Rental

9555

D.MARTIN WELDING & FABRICATING Repair to Whipple Tree

15350

D.M. WILLS ASSOCIATES LIMITED Consulting

71030510

AIR LIQUIDE CANADA INC. Oxygen

INV65145 INV65144

ARMSTRONG MONITORING Site Fee+ Field Callibration Site Fee+ Field Callibration

24235672

BATTLEFIELD EQUIPMENT RENTALS 400X Earplugs

39753

BLACK DOG TIRE & LUBRICANTS Tire Change

640944

CERTIFIED LABORATORIES Klaw Aerosol

Total EFT000000012853 EFT000000012854 2020-02-05 Total EFT000000012854 EFT000000012857 2020-02-18 Total EFT000000012857 EFT000000012859 2020-02-18

Total EFT000000012859 EFT000000012862 2020-02-18 Total EFT000000012862 EFT000000012865 2020-02-18 Total EFT000000012865 EFT000000012868 2020-02-18 Total EFT000000012868 EFT000000012869 2020-02-18

$63.25 $3,454.75 $180.24 $135.18 $3,833.42 $3,358.08 $3,358.08 $366.34 $366.34 $124.66 $124.66 $498.31 $498.31 $35.32 $35.32 $534.24 $422.30 $956.54 $89.55 $89.55 $28.49 $28.49 $191.00 $191.00

CINTAS 4041905942 4041905942 4041905912 4041905912 4041273399 4041273399 4041273457 4041273457

Total EFT000000012869 EFT000000012871 2020-02-18

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

245043

COLLINS SAFETY INC. Lens Cleaning Tissues

W 1939

CROSSIRON TRUCK & EQUIPMENT Hose + Heat Clamp

9556

D.MARTIN WELDING & FABRICATING Tap Holes in Air Tank

1665

DPH SERVICE STATION MAINTENANCE Hose + Repair Handle

Total EFT000000012871 EFT000000012875 2020-02-18 Total EFT000000012875 EFT000000012879 2020-02-18 Total EFT000000012879 EFT000000012880 2020-02-18 Total EFT000000012880

Amount

SNIDER, PERCY 20/01/14-39

Total 070796 EFT000000012853

Description

$40.00 $115.81 $10.16 $42.68 $10.16 $32.37 $40.00 $115.81 $406.99 $25.25 $25.25 $486.53 $486.53 $152.64 $152.64 $430.95 $430.95

System:

2020-02-13

User ID:

mfoster

EFT000000012881

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2020-02-18

Page:

Page 77 of 92

DRAPER DOORS 20094 20084

Total EFT000000012881 EFT000000012883 2020-02-18

Lube Opener + Tighten Belt Repair Door

$213.70 $152.64 $366.34

20/01 Cleaning

$328.00 $328.00

FISH, DOROTHY 6018

Total EFT000000012883 EFT000000012884 2020-02-18 111546

JEWELL ENGINEERING INC. Engineering Services

59458 59346

GIN-COR INDUSTRIES INC Yoke + U-Joint + Screw Set Drive Shaft + Socket Head

IV60136

HARTINGTON EQUIPMENT LIMITED Oil + Filter

Total EFT000000012884 EFT000000012886 2020-02-18

Total EFT000000012886 EFT000000012888 2020-02-18 Total EFT000000012888 EFT000000012890 2020-02-18

$2,485.49 $2,485.49 $103.61 $288.18 $391.79 $270.35 $270.35

HYDRO ONE 3000285237

Relocate- Carrying Place Road

9307357510 9307357511 9307320919

KENT AUTOMOTIVE Screw+Washers+Tubes Screws+ Washer Fuel Line Hose+ Parts Cleaner

Total EFT000000012890 EFT000000012894 2020-02-18

Total EFT000000012894 EFT000000012897 2020-02-18

$4,446.90 $4,446.90 $964.37 $95.05 $98.47 $1,157.89

LEONARD FUELS 1058-61741C

Total EFT000000012897 EFT000000012898 2020-02-18

Service

20/01/17-07 20/01/25-06

LEONARD, ELIZABETH Cleaning Supplies Cleaning

210875992 2101904357 2101870632

MESSER CANADA INC. Gases Utilization Fees Oxygen

DA0007532679 DA0007532308

MICHELIN NORTH AMERICA CANADA INC Tire 2X Tires

16547

NORTHWAY HARDWARE Scrub Brush+Rags+Batteries

Total EFT000000012898 EFT000000012899 2020-02-18

Total EFT000000012899 EFT000000012902 2020-02-18

Total EFT000000012902 EFT000000012903 2020-02-18 Total EFT000000012903 EFT000000012904 2020-02-18

$274.93 $274.93 $22.23 $300.00 $322.23 $251.91 $41.72 $25.01 $318.64 $902.79 $1,260.24 $2,163.03 $49.79 $49.79

BRANDT 5000467 5000498 5000597

Total EFT000000012904 EFT000000012905 2020-02-18 145177 145173 145173 145173 Total EFT000000012905 EFT000000012906 2020-02-18

Solenoid + Spool Broken Head Lights+Fuel Gauge Front AXPY + Roller CPY PAT’S RADIATOR SERVICE LTD. Gland Nut Assy Wing Cylinder Harness Harness

$1,749.62 $721.71 $12,473.68 $14,945.01 $43.93 $458.83 $197.72 $197.72 $898.20

PETRIE FORD 283273 283181

Total EFT000000012906 EFT000000012907 2020-02-18 864141193 Total EFT000000012907 EFT000000012909 2020-02-18

Oil+Coolant+Diesel Conditioner Antifreeze PREMIER TRUCK GROUP Pipe-Muf Side + Accuseal

$298.21 $14.75 $312.96 $247.74 $247.74

PUROLATOR INC. 443615394

Total EFT000000012909 EFT000000012911 2020-02-18 1058-10287 1058-10215 1058-11115 1058-11493 1058-11793 1058-11794 1058-12279 1058-12081 1058-12081 1058-11295 1058-11234 1058-11325 1058-11442 1058-11548 1058-11574 1058-11654 1058-11737 1058-11800 1058-11934 1058-12037 1058-12098 1058-12103 1058-12144 1058-12239 1058-11847

Ship from Equipments Lourds ROSESON DISTRIBUTORS INC. Diesel Fuel Conditioner Water Antifreeze 47.22L @1.1738 Water+ 102.01L @.9980 Water 120.00L @.9349 92.01L@.988 10.04L @1.1296 59.13L @1.0410 92.03L @1.0410 77.70L @1.0145 115.85L @1.0145 87.31L @1.0322 86.30L @1.0322 93.18L @1.0145 96.36L @.9880 54.38L @.9880 91.72L@.998 89.52L@.9680 52..64L @.9880 57.00L @.9880 99.28L @.9614 82.84L @.9349 86.50L @.9880

$194.23 $194.23 $201.48 $8.99 $81.81 $56.40 $107.63 $5.08 $114.17 $92.50 $11.53 $62.63 $97.48 $80.22 $119.60 $91.71 $90.65 $96.19 $96.88 $54.68 $92.21 $88.17 $52.92 $57.30 $97.12 $78.80 $86.96

System:

2020-02-13

User ID:

mfoster

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000012911 EFT000000012912 2020-02-18

Page:

Page 78 of 92 $2,023.11

11527 11520 11520 11520

R. THURSTON TECHNOLOGIES Radio + Antenna + Install Radio Repair Radio Repair Radio Repair

6019 6007 6008

SIMMONS PLUMBING & PUMP SERV. Plugged drain in lunchroom Replace Vanity Faucet-Mensroom Rad+CO detector+Light+Drain

S-0062708 S-0062707

SWEET’S SAND & GRAVEL Gravel Gravel

358638KI

RUSH TRUCK CENTRES Hose + 3X Clamps

6083-583320 6083-583808

TOWN AND COUNTRY AUTO SUPPLY Plow Oil+ 2X Filters 2X U Joints

1029 2585

TROUSDALE’S FOODLAND Coffee Mate Water

100994 100016

TROUSDALE’S HOME HARDWARE 12X Shovels GFI Receptacle

173-260617 173-260617 511-321983 173-259612 173-259612

UNIVERSAL SUPPLY GROUP 2X Clamps 3X Clamps Wiper Motor +Core Deposit 2X Square LED Square LED

131318

WHITE’S WEARPARTS LTD 2X Curb Runner Plow

Total EFT000000012912 EFT000000012914 2020-02-18

Total EFT000000012914 EFT000000012916 2020-02-18

Total EFT000000012916 EFT000000012918 2020-02-18 Total EFT000000012918 EFT000000012919 2020-02-18

Total EFT000000012919 EFT000000012920 2020-02-18

Total EFT000000012920 EFT000000012921 2020-02-18

Total EFT000000012921 EFT000000012923 2020-02-18

Total EFT000000012923 EFT000000012929 2020-02-18 Total EFT000000012929

Total

$782.33 $129.74 $43.25 $224.19 $1,179.51 $284.42 $252.03 $1,350.86 $1,887.31 $4,615.22 $3,247.61 $7,862.83 $260.23 $260.23 $73.06 $33.58 $106.64 $9.98 $251.16 $261.14 $219.68 $33.57 $253.25 $31.73 $47.59 $154.92 $148.55 $74.27 $457.06 $174.52 $174.52

$54,623.19

3210 Brushing Cheque 070788

Date

Inv #

2020-02-18 88470

Vendor

Description

CANADIAN SMALL ENGINES 20” Chain

Total 070788

Total Brushing

Amount $28.43 $28.43

$28.43

3310 Hardtop Patching Cheque 070796

Date

Inv #

2020-02-18

Vendor

Amount

SNIDER, PERCY 20/01/30-04 20/01/29-03

Total 070796 EFT000000012855

Description

2020-02-18 31596

Total EFT000000012855 EFT000000012922 2020-02-18

Patching Patching BOULTON SEPTIC/LARMON’S Patching

$934.16 $934.16 $1,868.32 $2,833.00 $2,833.00

TW PATCHING 988321

Patching

Total EFT000000012922

Total Hardtop Patching

$3,042.62 $3,042.62

$7,743.94

3505 Snw Plwng Cheque 070796

Date

Inv #

2020-02-18

Description

Amount

SNIDER, PERCY 20/01/19-23 20/01/19-22 20/01/19-26 20/01/19-25 20/01/19-24 20/01/29-07 20/01/26-06 20/01/25-05 20/01/25-08 20/01/25-46 20/01/25-45 20/01/25-44 20/01/26-49 20/01/26-48 20/01/26-47 20/01/29-02 20/01/25-50 20/01/26-01

Total 070796 EFT000000012855

Vendor

$905.66 $184.19 $195.38 $146.53 $318.51 $905.66 $905.66 $905.66 $93.62 $390.76 $293.07 $637.02 $195.38 $146.53 $318.51 $184.19 $184.19 $184.19 $7,094.71

System:

2020-02-13

User ID:

mfoster

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 31562 31566 31564 31563

Total EFT000000012855 EFT000000012901 2020-02-18

Snow Plowing Snow Plowing Snow Plowing Snow Plowing

MCNICHOLS CONSTRUCTION LTD 20/01/29-ROUTE 12 Snow Plowing 20/01/29-ROUTE 11 Snow Plowing

Total EFT000000012901 EFT000000012912 2020-02-18 11521

R. THURSTON TECHNOLOGIES Repair Antenna Connector

Total EFT000000012912

Total Snw Plwng

Page:

Page 79 of 92 $3,917.76 $203.52 $3,358.08 $3,358.08 $10,837.44 $2,564.35 $5,678.21 $8,242.56 $43.25 $43.25

$26,217.96

3506 Snow Clearing Sidewalks Cheque 070796

Date

Inv #

2020-02-18

Vendor

Amount

SNIDER, PERCY 20/01/22-40 20/01/22-40 20/01/22-39 20/01/22-39 20/01/22-38 20/01/22-38 20/01/22-37 20/01/20-34 20/01/19-32 20/01/19-32 20/01/19-33 20/01/12-29 20/01/12-29 20/01/12-28 20/01/12-28 20/01/19-31 20/01/19-31 20/01/19-30 20/01/19-30 20/01/22-36 20/01/22-35 20/01/22-35 20/01/27-19 20/01/27-19 20/01/27-18 20/01/27-18 20/01/27-17 20/01/27-17 20/01/26-16 20/01/26-16 20/01/26-15 20/01/26-15 20/01/26-14 20/01/26-14 20/01/26-13 20/01/26-13 20/01/26-12 20/01/26-12 20/01/26-11 20/01/26-11 20/01/25-10 20/01/25-10 20/01/25-09 20/01/25-09 20/01/25-08

Total 070796 EFT000000012855

Description

2020-02-18 31565 31565

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing BOULTON SEPTIC/LARMON’S Snow Plowing Snow Plowing

Total EFT000000012855

Total Snow Clearing Sidewalks

$101.76 $93.62 $203.52 $69.20 $193.34 $101.76 $488.45 $101.76 $193.34 $101.76 $193.34 $101.76 $93.62 $203.52 $69.20 $101.76 $93.62 $203.52 $69.20 $407.04 $284.93 $203.52 $193.34 $101.76 $69.20 $203.52 $101.76 $93.62 $244.22 $244.22 $193.34 $101.76 $305.28 $183.17 $162.82 $162.82 $203.52 $69.20 $101.76 $93.62 $193.34 $101.76 $203.52 $69.20 $101.76 $7,172.05 $1,602.72 $1,602.72 $3,205.44

$10,377.49

3515 Stock Snd&Slt Cheque EFT000000012874

Date

Inv #

2020-02-18

Vendor

Description

577384 577363

COMPASS MINERALS CANADA Treated Salt Treated Salt

5300482116 5300481749 5300484131 5300484085 5300484216

K+S WINDSOR SALT LTD Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt

Total EFT000000012874 EFT000000012892 2020-02-18

Amount $38,496.81 $9,353.51 $47,850.32

Total EFT000000012892

$3,283.63 $3,431.97 $6,949.64 $7,046.37 $7,689.46 $28,401.07

Total Stock Snd&Slt

$76,251.39

3525 Snw Remvl Cheque EFT000000012855

Date

Inv #

2020-02-18 31523

Total EFT000000012855

Vendor

Description

BOULTON SEPTIC/LARMON’S Flagging

Amount $378.55 $378.55

System:

2020-02-13

User ID:

mfoster

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Snw Remvl

Page:

Page 80 of 92 $378.55

3535 Surface Fldng Cheque EFT000000012873

Date

Inv #

2020-02-18

Vendor

Description

COMPTON PROPANE SOLUTIONS 200lbs @.8673

Amount

Total EFT000000012873

$176.51 $176.51

Total Surface Fldng

$176.51

6426

3620 Reg signs Cheque EFT000000012894

Date

Inv #

2020-02-18 9307287818 9307357509

Vendor

Description

KENT AUTOMOTIVE Washers Nuts

Total EFT000000012894

Total Reg signs

Amount $35.99 $32.63 $68.62

$68.62

3630 Gd ps/rl mnt Cheque EFT000000012889

Date

Inv #

2020-02-18 5452

Vendor

Description

HUGHSON FENCING & GUIDERAIL Repair Loader Terminal

Amount

Total EFT000000012889

$3,816.00 $3,816.00

Total Gd ps/rl mnt

$3,816.00

3800 Crssng Guards Cheque EFT000000012872

Date

Inv #

2020-02-18 91111

Vendor

Description

COMMISSIONAIRES SECURITY SOLUTIONS Crossing Guards

Amount

Total EFT000000012872

$1,135.91 $1,135.91

Total Crssng Guards

$1,135.91

Total Trans

$181,560.23

40 Env 4105 Water Dist Cheque EFT000000012870

Date

Inv #

2020-02-18 9454

Vendor

Description

CITY OF KINGSTON Q4 Meter Replacement Program

Total EFT000000012870

Total Water Dist

Amount $1,913.09 $1,913.09

$1,913.09

4110 Water Treat Cheque EFT000000012863

Date 2020-02-18

Inv #

Vendor

Description

BELL CANADA-WATER TOWER PHONE LINE N6027631-20/01 20/01-Telephone

Total EFT000000012863 EFT000000012870 2020-02-18

CITY OF KINGSTON Q4 Meter Reading Services Q4 Operation+Maintenance Costs

Amount $89.61 $89.61

Total EFT000000012870

$417.62 $29,534.01 $29,951.63

Total Water Treat

$30,041.24

9455 9456

5005 SW & Fac OH Cheque EFT000000012921

Date

Inv #

2020-02-18

Vendor

Description

TROUSDALE’S HOME HARDWARE 5X De-Icer

Amount

Total EFT000000012921

$9.10 $9.10

Total SW & Fac OH

$9.10

227419

5105 Garb coll Cheque 070791

Date

Inv #

2020-02-18 22728

Total 070791 070796

2020-02-18

Vendor

Amount $7,347.39 $7,347.39

SNIDER, PERCY 20/01/30-43

Total 070796 EFT000000012926

Description

MADDOCKS ENGINEERING 4X TyeDee Bins

2020-02-18 47241

Snow Plowing VERSUS BUSINESS FORMS & LABELS 580,000X Bag Tags

Total EFT000000012926

Total Garb coll

$81.41 $81.41 $8,516.70 $8,516.70

$15,945.50

5110 Gab disp Cheque 070796

Date

Inv #

2020-02-18

Description

Amount

SNIDER, PERCY 20/01/24-41 20/01/20-20 20/01-27

Total 070796

Vendor

Portland Dump/Waste Portland Dump/Waste 20/01 Bin Rental

$178.08 $356.16 $152.64 $686.88

System:

2020-02-13

User ID:

mfoster

EFT000000012852

9:48:53 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2020-02-05 KIN/101085

CITY ELECTRIC SUPPLY 4X Wall Lights

20039

IMPACT PROPERTY SOLUTIONS Change 4 Lights

Total EFT000000012852 EFT000000012891 2020-02-18 Total EFT000000012891 EFT000000012927 2020-02-18

WASTE CONNECTIONS OF CANADA 7150-0000344094 Dump + Exchange

Total EFT000000012927 EFT000000012928 2020-02-18 812373

WHALEY, GEORGE 20/01 Landfill Maintenance

Total EFT000000012928

Total Gab disp

Page:

Page 81 of 92 $386.69 $386.69 $525.08 $525.08 $674.60 $674.60 $4,909.92 $4,909.92

$7,183.17

5210 Rec Disp/Prc Cheque 070796

Date

Inv #

2020-02-18

Vendor

Description

Amount

SNIDER, PERCY 20/01/20-21

Portland Recycle

Total 070796

Total Rec Disp/Prc

$534.24 $534.24

$534.24

5305 HHW Cheque 070796

Date

Inv #

2020-02-18

Vendor

Description

Amount

SNIDER, PERCY 20/01/28-42

Total 070796

Garbage Pick up

$178.08 $178.08

Total HHW

$178.08

Total Env

$55,804.42

70 Cem 7000 Health Cheque EFT000000012878

Date

Inv #

2020-02-18 2636

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS 20/01 Cemetary Services

Total EFT000000012878

Amount $457.92 $457.92

Total Health

$457.92

Total Cem

$457.92

80 Rec 8000 Rec Cheque 070792

Date

Inv #

2020-02-18 1726-04

Total 070792 070796

2020-02-18

Vendor

MIKAELA HUGHES ARCHITECT INC. Architectural Fees

Amount $2,747.52 $2,747.52

SNIDER, PERCY 20/01/29-40 20/01/28-35 20/01/29-39 20/01/27-34

Total 070796 EFT000000012852

Description

2020-02-05

Snow Plowing Snow Plowing Snow Plowing Snow Plowing

KIN/100917

CITY ELECTRIC SUPPLY 9X Lamps+ 25XBulbs

31569

BOULTON SEPTIC/LARMON’S Snow Plowing

6974

ASSELSTINE HARDWARE Ice Melt

Total EFT000000012852 EFT000000012855 2020-02-18 Total EFT000000012855 EFT000000012860 2020-02-18 Total EFT000000012860 EFT000000012897 2020-02-18

$76.32 $915.84 $162.82 $976.90 $2,131.88 $378.04 $378.04 $254.40 $254.40 $16.27 $16.27

LEONARD FUELS 0838-61732C 1361-61742C

Total EFT000000012897 EFT000000012900 2020-02-18

Service Boiler Service Heating System

$229.16 $237.66 $466.82

Motion Detector 20/02 Monitoring + Rental 20/02 Monitoring + Rental

$228.96 $28.49 $28.49 $285.94

LONDRY ALARMS 201522 201615 201615

Total EFT000000012900 EFT000000012903 2020-02-18 16548

NORTHWAY HARDWARE Salt

211

SELECT DOOR AND FRAME Door Shoe

100985

TROUSDALE’S HOME HARDWARE Wall Divider+ Rolling Shelf

Total EFT000000012903 EFT000000012913 2020-02-18 Total EFT000000012913 EFT000000012921 2020-02-18 Total EFT000000012921

Total Rec

$7.06 $7.06 $20.05 $20.05 $40.04 $40.04

$6,348.02

8037 Her Cmte Cheque

Date

Inv #

Vendor

Description

Amount

System:

2020-02-13

User ID:

mfoster

070797

Total 070797 070801

Total 070801 070803

Total 070803 EFT000000012885

9:48:53 AM

2020-02-18

Total EFT000000012885 EFT000000012893 2020-02-18

Township of South Frontenac CHEQUE DISTRIBUTION REPORT SOTO GORDON, STEPHANIE 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE BRADLEY BARBEAU 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE JEFFERIES, DAVID 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE GEMMELL, MICHAEL 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE 20/01/16-HERITAGE KENNY, WILMA 20/01/16-HERITAGE

20/01/16-HERITAGE

Total EFT000000012893

Total Her Cmte

Page:

Page 82 of 92 $33.12 $11.99 $45.11 $33.12 $3.07 $36.19 $33.12 $12.88 $46.00 $33.12 $24.36 $57.48 $33.12 $33.12

$217.90

8210 VCA Cheque 070799

Date

Inv #

2020-02-18 6825-VCA 3253-VCA

Total 070799 EFT000000012861

2020-02-18

Vendor

Description

VERONA FOODLAND School Breakfasts Candy Canes+ Choc Balls

Amount $46.98 $58.82 $105.80

BATES, LINDA 2019110

Total EFT000000012861 EFT000000012925 2020-02-18 INV-2244-VCA

Table Cloths UTG DIGITAL MEDIA Service Call

Total EFT000000012925

$37.86 $37.86 $636.00 $636.00

Total VCA

$779.66

Total Rec

$7,345.58

90 Plan 9000 Plan Cheque 070787

Date 2020-02-18

Inv #

Vendor

Description

ABRAMS, ROBERT Z-19-12 REFUND Z-19-12

Amount

Total 070787

-$1,353.00 -$1,353.00

Total Plan

-$1,353.00

Total Plan

-$1,353.00

99 9999 Cheque 070804 Total 070804 EFT000000012910

Date 2020-02-18

Inv #

Description

NICHOLSON, GAVIN RICHARD 2020 PAYMENT RETURN Payment Return

2020-02-18 641198 641199 641197 637706 641196 641393 641394 641395 641392 641391 641390 641360

Total EFT000000012910

Vendor

ROSEN ENERGY GROUP F 3426.0L CLR@.9866 F 586.9L MKD @.8656 2006.0L GAS @.8982 P 842.5L MKD @.8656 P 1350.1L CLR @.9866 B 1089.8L GAS @.8992 B 2176.3L CLR @.9327 B 403.4L MKD @.7997 F 497.0L MKD @.7997 F 1840.6L CLR @.9327 F 2261.3L GAS @.8992 SUN 722.6L CLR @.9317

Amount $1,000.00 $1,000.00 $3,439.58 $516.96 $1,833.50 $742.11 $1,355.45 $997.19 $2,065.57 $328.28 $404.45 $1,746.93 $2,069.15 $685.29 $16,184.46

Total

$17,184.46

Total

$17,184.46

Total

$307,863.45

Page 83 of 92

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 18th, 2020

SUBJECT:

2019 Statement of remuneration and expenses paid to Council members

RECOMMENDATION: This report is for information. BACKGROUND: The Municipal Act, 284 (1), states that the treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement of remuneration and expenses paid in the previous year to “each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council”. The Municipal Act also states that the statement will identify the by-law under which the remuneration or expenses were authorized to be paid and that, despite the Municipal Freedom of Information and Protection of Privacy Act, this statement is a public record. Remuneration is paid based on by-law 2007-15, “A By-Law to Provide for the Remuneration for Members of Council”. Council remuneration was reviewed and updated under resolution 2018-18-06 and 2019-18-17 which impacts payments processed for 2019. The breakdown of Remuneration and Expenses paid to Council Members for the Year Ended December 31, 2019 is provided below. Payments under “Other” consist primarily of communication and travel expenses. The communication allowance is paid at the same time as the honorarium at a rate of $100 per month.

Patricia Barr Meetings Honorarium Conference Per Diem Mileage Other Total Doug Morey Meetings Honorarium Conference Per Diem Mileage Other Total

2,890.00 15,179.69 1,000.00 2,118.50 1,781.73 22,969.92

Ray Leonard Meetings Honorarium Conference Per Diem Mileage Other Total

2,950.00 15,179.69 0.00 868.93 2,230.08 21,228.70

2,650.00 15,179.69 0.00 496.10 1,200.00 19,525.79

Alan Revill Meetings Honorarium Conference Per Diem Mileage Other Total

3,800.00 16,379.69 1,000.00 2,278.10 2,125.97 25,583.76

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 84 of 92

REPORT TO COUNCIL TREASURY DEPARTMENT

Norm Roberts Meetings Honorarium Conference Per Diem Mileage Other Total

4,515.00 15,179.69 0.00 2,576.18 1,200.00 23,470.87

Randy Ruttan Meetings Honorarium Conference Per Diem Mileage Other Total

2,750.00 15,179.69 0.00 1,570.25 1,200.00 20,699.94

Ron Sleeth Meetings Honorarium Conference Per Diem Mileage Other Total

2,450.00 20,319.30 0.00 1,064.25 1,200.00 25,033.55

Ross Sutherland Meetings Honorarium Conference Per Diem Mileage Other Total

3,450.00 15,724.84 750.00 1,879.90 2,001.58 23,806.32

Ron Vandewal Meetings Honorarium Conference Per Diem Mileage Other Total

900.00 33,834.31 1,500.00 3,276.90 2,404.68 41,915.89

ATTACHMENTS: None Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 85 of 92

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

February 18th, 2020

SUBJECT:

Investment update

RECOMMENDATION: This report is for information. BACKGROUND: Legislative Requirements Ontario Regulation 373/11 requires a municipality to report to Council at least annually if it has invested in securities prescribed under the Regulation. The main requirements of the annual report are outlined below: 

A statement of performance of the portfolio in the period covered in the report



Details of the proportion of total investments held in the municipality’s own securities



A statement by the Treasurer that investments made were consistent with the Township’s investment policy.

Under the Township’s policy, we have established reporting to Council twice a year. Investment Policy The Township’s Investment Policy specifies the types of investments the Township can make to balance the optimal utilization of cash resources while balancing the need to maintain liquidity and reduce risk. The basic objectives of the investment policy are, in order of priority, as follows: a) Security of principal; b) Liquidity requirements; c) Rate of return; As of December 31st, 2019 the net change in investment value was $602,018.48 compared to an estimated RBC interest calculation of $425,123.63. The net change in our investments is above the interest that would have been received if the funds would have been in our RBC bank account. ATTACHMENTS: 

Investments as of December 31, 2019

Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone CAO

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 86 of 92

Life- to-date August 2016 to December 2018

Bond UCB Equity HISA JJM Total

Deposit Amended July 2018 0.00 0.00 893,750.00 0.00 4,764,250.00 5,658,000.00

Interest 135,171.03 53,121.56 862.34 17,323.28 39,551.12 246,029.33

Royal Bank Interest Calculation (Est)

Market Redemption/ Net Value Adj Purchase Change -156,868.89 -3,373,102.14 -3,394,800.00 -71,706.82 -1,239,264.74 -1,257,850.00 135,688.87 -130,408.73 6,142.48 0.00 -12,982.20 4,341.08 6,237.29 4,727,250.59 4,773,039.00 -86,649.55 -28,507.22 130,872.56

Balance Dec 31/2018 0.00 0.00 1,011,492.48 4,341.08 4,773,039.00 5,788,872.56

% -0.64% -1.48% 13.58% 3.09% 0.97% 2.82%

189,162.04

Life- to-date August 2016 to December 2019

Bond UCB Equity HISA JJM Total

Deposit Deposit Amended Amended July 2018 Jan-19 0.00 0.00 893,750.00 893,750.00 0.00 5,000,000.00 4,764,250.00 4,764,250.00 5,658,000.00 10,658,000.00

Interest 135,171.03 53,121.56 862.34 119,231.30 157,615.77 466,002.00

Market Redemption/ Net Balance Value Adj Purchase Change Dec 30/19 -156,868.89 -3,373,102.14 -3,394,800.00 0.00 -71,706.82 -1,239,264.74 -1,257,850.00 0.00 320,820.54 -130,408.73 191,274.15 1,196,624.15 0.00 4,987,017.80 5,106,249.10 5,106,249.10 82,788.49 4,716,740.97 4,957,145.23 4,957,145.23 175,033.32 4,960,983.16 5,602,018.48 11,260,018.48

Net of Deposit/Purchase

602,018.48

Royal Bank Interest Calculation (Est)

425,123.63

As of the end of 2018, our investment had a net increase of $130,873 compared to interest that would have been earned in our bank account at $189,162. A difference of -58,289. As of the end of 2019, our investment had a net increase of $602,018 compared to interest that would have been earned in our bank account at $425,124. A difference of +176,895

% -0.64% -1.48% 35.99% 2.38% 5.05% 6.01%

Page 87 of 92

KFL&A Public Health Telephone: 613-549-1232, Ext. 1265 Email: Linda. Murray@kflaph. ca January 30, 2020

VIA: Electronic Mail (ncarbone@southfrontenac. net) Neil Carbone, CAO

Township of South Frontenac 4432 George St, Box 100 Sydenham, ON, KOH 2TO Dear Mr. Carbone:

The Ministry of Health and Long-Term Care has initiated a program they refer to as Public Health Modernizationandthey haveengagedJim Pineto consult with local boards of health on howto best advance this provincial direction. Boards of Health are asked to focus on:

consistency and equity of service delivery of public health programs,
improved clarity and alignment of roles and responsibilities betweenthe province. Public Health Ontario and local public health,
better and deeper relationships with primary care, and
improved public health delivery and the sustainabilityofthe public health system. In preparing for the consultation we have determined that KFL&A Public Health is one of only four of

the 34 health units in Ontariothat are voluntarily involved in handlingsewagesystem inspections outlined in Part 8 of the Ontario Building Code Act. Given theMinistry of Health’s direction we realize that we are in a difficult position and need to be proactive goingforward. The Ontario Public Health Programs (OPHS) identify the minimum expectations for public health programs and services to be delivered by a Board of Health. Legislative oversight for sewage systems is found in the Ontario Building Code, not the OPHS. As such, KFL&A Public Health will be better

positioned to implement the province’s modernization objectives ifwe focus on improving mandatory public health programs and services and disinvest of non-essential programs, including the Part 8 program. Part 8 is best aligned with the other sections of the Ontario Building Code which are currently delivered by municipalities. Our goals for disinvestment are the maximized provision of public health services to our area municipalities and allowing health opportunities for all residents.

… II

Kingston, Frontenac and Lennox & Addington Public Health Main Office

221 Portsmouth Avenue

Branch Offices

Kingston, Ontario K7M 1V5

Cloyne Napanee

613-549-1232 | 1-800-267-7875

Sharbot Lake

Fax:S13..549-7896

www.kflaph.ca 613-336-8989 613-354-3357 813-279-2151

Fax: 613-336-0522 Fax: 613-354-6267 Fax: 613-279-3997

Page 88 of 92 2.

To ensure that our municipal partners have ample time to explore alternative service provision and that KFL&A Public Health can supply transitional aid, we are providing you with notification of our intent to terminate our agreement to carry out the municipality’s responsibilities for sewage systems under the Ontario Building Code Act and attendant regulations effective January 1, 2021.

In order to support our municipal partners in thistransition, KFL&APublic Health will: .

provide enforcement services and transitional aidto our area municipalitiesfor the remainder

of 2020 and will continue to be a resource for municipalities into the future, and offer our records, resources and equipment related to the delivery of the Part 8 program to municipalities at no charge.

Sarah Ryding, Manager, Environmental Health, will be in touch with you shortlyto schedule a meeting to discussthe details of a transition plan. Ifyou have anyquestion or require anyfurther clarification, please contact Ms. Ryding or the undersigned. Yours sincerely, V^~l ‘^sy

Linda Murray Director, Corporate Services

Page 89 of 92

From the Office of the Clerk The Corporation of the County of Prince Edward 332 Picton Main Street, Picton, ON K0K 2T0 T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca

February 10, 2020 Please be advised that during the regular meeting of the Committee of the Whole on January 9, 2020 the following motion was carried; RESOLUTION NO. CW-013 -2020 DATE:

January 9, 2020

MOVED BY:

Councillor Roberts

SECONDED BY:

Councillor St-Jean

Council’s support for Quinte Conservation Authority WHEREAS the Municipality of Prince Edward County is a member of the Quinte Conservation Authority (QCA) and is represented on their Board of Directors; and WHEREAS the QCA is a community-based environmental protection agency that serves 18 municipalities in the watersheds of the Moira, Napanee and Salmon Rivers and Prince Edward County with programs and services focused on a sustainable ecosystem where people and nature live in harmony, and WHEREAS the QCA provides the Municipality of Prince Edward County and its residents with valuable contributions to recreation, education, water quality, reduction of vegetation loss and soil erosion, preservation of species at risk, as well as protecting life and property through a variety of measures, and WHEREAS the QCA has a flood management program employing a watershedbased approach that forecasts flooding, issues flood warnings, monitors stream flow, regulates development activities in flood-plains, educates the public about flooding and protects natural cover that helps reduce the impacts of flooding; and WHEREAS the Municipality of Prince Edward County has experienced disastrous and unprecedented flooding in both 2017 and 2019, with indications that these inundations may constitute the new normal; and

Page 90 of 92

WHEREAS the Ontario provincial government has announced a 50% cut to their $7.4 million Natural Hazards Transfer Payment Grant (Section 39) to Ontario conservation authorities (including QCA) that includes flood and erosion control infrastructure, flood forecasting and warning, watershed planning projects and technical studies, etc., an impact that will be immediately and particularly felt in smaller and more rural areas such as the Municipality of Prince Edward County; NOW THEREFORE BE IT RESOLVED 1.

THAT the Municipality of Prince Edward County supports the continuation of the programs and services of the Quinte Conservation Authority; and

THAT this resolution be forwarded to the Minister of the Environment, Conservation and Parks, Premier Doug Ford, the Association of Municipalities of Ontario (AMO), Todd Smith MPP, the QCA and all Ontario municipalities.

Mayor

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Page 91 of 92

Page 92 of 92

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2020-09 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of February 18, 2020 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this18 day of February, 2020. Read a first and second time this 18 day of February, 2020. Read a third time and finally passed this 18 day of February, 2020.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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